New Mexico Department of Public Safety Records ... RMS/DPS RMS...New Mexico Department of Public...
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New Mexico Department of Public Safety Records Management System (RMS) PROJECT MANAGEMENT PLAN (PMP) EXECUTIVE SPONSOR – SECRETARY GREGORY J. FOURATT BUSINESS OWNERS - PETE N KASSETAS, CHIEF DPS, RON BURTON, DPS CIO PROJECT MANAGER – CESARIO ALVILLAR ORIGINAL PLAN DATE: FEBRUARY 3, 2016 REVISION DATE: FEBRUARY 17,2016 REVISION: 1.1
Transcript of New Mexico Department of Public Safety Records ... RMS/DPS RMS...New Mexico Department of Public...
New Mexico Department of Public Safety Records Management System (RMS)
PROJECT MANAGEMENT PLAN
(PMP)
EXECUTIVE SPONSOR – SECRETARY GREGORY J. FOURATT
BUSINESS OWNERS - PETE N KASSETAS, CHIEF DPS, RON BURTON, DPS CIO
PROJECT MANAGER – CESARIO ALVILLAR
ORIGINAL PLAN DATE: FEBRUARY 3, 2016
REVISION DATE: FEBRUARY 17,2016
REVISION: 1.1
PROJECT M
REVISION
REVISION
1.0 PROJEC
1.1 EX1.2 FU
1.3 CONS1.4 DEPE1.5 ASS1.6 INIT
2.0 PROJEC
2.1 STAK2.2 PROJ
2.2.12.2.22.2.3
2.3 EXEC
3.0 SCOPE
3.1 PROJ3.1.13.1.2
3.2 PROJ3.3 CRIT
4.0 PROJEC
4.1 PROJ4.1.14.1.24.1.3
4.2 PRO4.2.14.2.24.2.34.2.4
5.0 PROJEC
5.1 WOR
5.2 SCHE5.3 PROJ5.4 PROJ
5.4.15.4.2
5.6 PRO5.6.1
6.0 PROJEC
6.1 RISK 6.1.16.1.26.1.36.1.4
MANAGEM
N: 1.0
HISTORY ........
CT OVERVIEW
XECUTIVE SUMMA
UNDING AND SOU
STRAINTS ..........ENDENCIES .........UMPTIONS .....TIAL PROJECT RISK
CT AUTHORITY
KEHOLDERS ........JECT GOVERNANC1 Describe the o2 Describe the r3 OrganizationCUTIVE REPORTING
.....................
JECT OBJECTIVES 1 Business Obje2 Technical ObjJECT EXCLUSIONS
ICAL SUCCESS FAC
CT DELIVERAB
JECT MANAGEME
1 Project Mana2 Deliverable A3 Deliverable AODUCT LIFE CYC1 Technical Stra2 Product and P3 Deliverable A4 Deliverable A
CT WORK .......
RK BREAKDOWN SEDULE ALLOCATIO
JECT BUDGET .....JECT TEAM ........1 Project Team2 Project TeamOJECT LOGISTIC1 Project Team
CT MANAGEM
AND ISSUE MANA
1 Risk Managem2 Project Risk Id3 Project Risk M4 Risk Reportin
MENT PLAN
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ARY‐ RATIONALE FRCES .....................................................................................KS IDENTIFIED .....
Y AND ORGAN
.......................CE STRUCTURE ....organizationalrole and membal Boundaries,G .....................
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.......................ectives ............jectives ........... ......................CTORS ..............
LES AND METH
ENT LIFE CYCLE ...agement Delivepproval Authocceptance ProCLE ..................ategy ..............Product Developproval Authocceptance Pro
......................
STRUCTURE (WBSON ‐PROJECT TIME
.......................
....................... Organizationa Roles and ResCS .................... Training ........
MENT AND CON
AGEMENT ..........ment Strategy dentification ...Mitigation Appg and Escalatio
FOR COMP
DOIT-P
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FOR THE PROJECT...................................................................................................................
IZATIONAL ST
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HODOLOGY ...
.......................erables ............ority Designatiocedure ..........................................................opment Deliverority Designatiocedure ............
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S) ....................ELINE ..............................................................al Structure .....sponsibilities .................................................
NTROLS ..........
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PUTER AID
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PROJECT M
REVISION
6.1.56.1.6
6.2 IND6.3 SCOP6.4 PROJ
6.4.16.5 COM
6.5.16.5.26.5.3
6.6 PER6.6.1
6.7 QUA6.7.16.7.26.7.36.7.4
6.8 CON6.8.16.8.2
6.9 PRO
7. 0 PROJE
7.1 A7.2 C
ATTACHM
MANAGEM
N: 1.0
5 Project Risk T6 ISSUE MANAGEPENDENT VERPE MANAGEMENT
JECT BUDGET MA
1 Budget TrackMMUNICATION PLA1 Communicati2 Status Meetin3 Project StatusFORMANCE M1 Baselines ......ALITY OBJECTIV1 quality Stand2 Project and P3 Agency/Custo4 PRODUCT DNFIGURATION M1 Version Contr2 Project ReposOCUREMENT M
ECT CLOSE .......
Administrative Contract Close
ENTS .............
MENT PLAN
Tracking ApproGEMENT .........RIFICATION AND VT PLAN .............ANAGEMENT .......king .................AN ...................ion Matrix ......ngs .................s Reports ........EASUREMENT .......................VES AND CONTdards ...............Product Reviewomer SatisfactiELIVERABLE ACMANAGEMENTrol ...................sitory (Project L
MANAGEMENT
......................
Close .....................................
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FOR COMP
DOIT-P
ach ........................................VALIDATION ‐ IV&.................................................................................................................................................................(PROJECT MET.......................
TROL .......................................
w AND ASSESSMion ..................CCEPTANCE PRT ............................................Library) ...........PLAN ..............
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PROJECT M
REVISION
REVIS
REVISIO
1.0
1.1
MANAGEM
N: 1.0
SION HI
ON NUMBER
MENT PLAN
ISTORY
R DATE
Februar
Februar
FOR COMP
DOIT-P
ry 3, 2016
ry 17,2016
PUTER AID
PMO-TEM-0
COMME
draft
Revised
ED DISPAT
020
ENT
d per DoIT r
TCHING SYS
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recommenda
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ations
1
PROJECT M
PAGE | 1
1.0 PROJ
1.1 EXECU
The New System (R
A recordsretention, law enforgenerationreporting FunctionaAssociatio[COPS] T
The Depawhich wilaccessibleaddress wachievem
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MANAGEM
JECT OV
UTIVE SUMM
Mexico DepRMS).
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PROJECT M
PAGE | 2
Benefits:
A modernof New M
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MANAGEM
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Transportatio
llow for quicf informatio
Records Act.
ssure the intn office pers
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he different dadexes, evidentegration RMd pertinent daking sound d
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ted RMS wille benefits incl
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time requiref effort.
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Guide, 2006
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PROJECT M
PAGE | 3
1.2 FUNDIN
SOURCE
2015
1.3 CONSTR
Constrai
NUMBE
C-01
1.4 DEPEND
M
Dtea
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NUMBE
D-01
D-02
1.5 ASSUMP
NUMBE
A-01
A-02
1.6 INITIA
S
Descrip
MANAGEM
NG AND SO
E AMOU
$25
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PROJECT M
PAGE | 4
Project stakehoengaged
D
Descrip
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MANAGEM
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PROJECT M
PAGE | 5
2.0 PROJSTRUCT
2.1 STAKEH
Name
ete N Kassetasana Dejarnetteregory J. Fourattzabeth (Karana) Harin
esario Alvillararrell Grahamarco Silva
on Burton
ammy Trujillozabeth Trickey
drian Armijo
avid Martinez
mmy K. Glascock
guel Aguilar
rector
egina Chacon
onia Abeyta
MANAGEM
JECT AUTURE
HOLDERS
Stake
SponsorBudget AdminisExecutive spons
ng DPS ContractsDPS Investigatio
Project ManageDPS ResourcesCAD Administra
Sponsor - DPS
DPS - ITDPS Attorney
Business Owne
DPS NMSP
DPS NMSP
DPS NMSPDPS Special InvDepartment
SME
SME
MENT PLAN
UTHORI
in Project
Dstrative Dsor D
Dons Bureau D
er Ds, Technical Lead Dator D
Resources D
DD
r D
D
D
Dvestigations D
DLBLB
FOR COMP
ITY AND
Organization
DPS NMSPDPSDPSDPS ContractsDPS Investigations Bur
DPS ITDPS ITDPS IT
DPS IT
DPS ITDPS Legal
DPS NMSP
DPS NMSP
DPS NMSP
DPS NMSPDPS Special InvestigatDepartmentLaw Enforcement RecoBureauLaw Enforcement RecoBureau
PUTER AID
D ORGAN
T
ChiefASD Deputy DirCabinet SecretaPurchasing Age
reau Zone Comman
Project ManageITD/TSB BureauIT Systems Man
CIO
ITD/ASB - ActingAttorney
Deputy Chief
Deputy Chief
Deputy Chief
Majortions
ords Bureau Chief
ords CCH Manager
ED DISPAT
NIZATIO
Title
O rector O ary O ent-Advanced O der
erO M
u Chief O nager 3 O
O M
g Bureau ChiefO M
O MO MO MO M
O MO M
TCHING SYS
ONAL
Phone
- 505-476-2467 - 505-827-9035 - 505-827-3370 - 505-827-9626
- 505-827-9538 – 505-467-9307 - 505-827-3460 - 575-382-2565 - 505-827-3353 - 505-469-6195 - 827-3384 -
- 505-827-3321 - 505-681-2845 - 505-827-9082 - - 827-9231 - - 505-827-9068 - 505-469-5701
- 827-9297 - - 827-9191 -
STEM
ema
[email protected]@[email protected]:Elizabeth.Hari
[email protected]@stamailto:Marco.Silva@
Ronald.Burton@state
adrian.armijo@state
david.martinez5@sta
jimmy.glascock@sta
miguel.aguilar@state
regina.chacon@state
Sonia.Abeyta@state.
ail
te.nm.usate.dps.us
@state.nm.us
e.dps.us
e.nm.usstate.nm.us
e.nm.us
ate.nm.us
ate.nm.us
e.nm.us
e.nm.us
.nm.us
PROJECT M
PAGE | 6
2.2 PROJEC
2.2.1 DES
Executive
Busines
Project Ma
MANAGEM
CT GOVERN
SCRIBE THE
e Sponsors
s Owners
anagement
MENT PLAN
NANCE STR
ORGANIZAT
Scott WeDeputy Se
Department of P
Cesario AITD Project M
Department of Pu
Ron BuCIO
Department of Pu
FOR COMP
RUCTURE
TIONAL STRU
eavercretary
Public Safety
AlvillarManagerublic Safety IT
rtonOublic Safety IT
RMProject Go
PUTER AID
UCTURE – O
Mr. Gregory Cabinet Se
Department of P
I
Dep
MSovernance
ED DISPAT
ORG CHART
J. FourattecretaryPublic Safety
Operational Sup
Darrell GrahamITD-TSB Bureau C
Technical Leapartment of Public
IT
TCHING SYS
pport
mChief
adc Safety
Pete KasChie
Department of PState Po
Adrian ADeputy C
Department of PState Po
STEM
ssetasefPublic Safetyolice
1/27/2016
ArmijoChief Public Safetyolice
PROJECT M
PAGE | 7
2.2.2 DES
NAME
Gregory J
Scott W
Pete K
Ron B
DC Adria
Cesario
MANAGEM
SCRIBE THE
J. Fouratt
Weaver
Kassetas
Burton
an Armijo
o Alvillar
MENT PLAN
ROLE AND M
GROUP
DPS
DPS Deputy
Secretary
DPS Chief
DPS IT
DPS SP
DPS IT
FOR COMP
MEMBERS OF
ROLE
ExecutivSponsor
SteeringCommitte
Member
SteeringCommitte
Member
BusinessOwner
SteeringCommitte
Member
BusinessOwner
SteeringCommitte
Member
Project Manager
Steering
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ECT STEERIN
ONSIBILITY
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TCHING SYS
NG COMMITT
esented documrger picture veoject funding the project ate with the L
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esented documrger picture veoject funding the project ate with the Lparticipate in
d accept delivesented documrger picture veoject funding the project participate inin the capaciive for his/hein the planninsiness procesd accept delivesented documrger picture veh and provideelegate system
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gress, issues, nd go/no basethe project to lessons lea
ommittee andmeetings anning sessiouirements rev
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PROJECT M
PAGE | 8
Darrell
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PROJECT M
PAGE | 9
3.0 SCOP
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PROJECT M
PAGE | 10
3.2 PROJEC
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PROJECT M
PAGE | 11
4.0 PROJ
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PROJECT M
PAGE | 12
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PROJECT M
PAGE | 13
4.1.3 DEL
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PROJECT M
PAGE | 14
4.2.2 PRO
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PROJECT M
PAGE | 15
5.2 SCHEDU
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PROJECT M
PAGE | 16
5.3 PROJEC
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PROJECT M
PAGE | 17
5.4 PROJEC
5.4.1 PRO
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PROJECT MA
PAGE | 18
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PROJECT MA
PAGE | 19
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PROJECT MA
PAGE | 20
ManaRequ
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PROJECT MA
PAGE | 21
ROLE
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PROJECT M
PAGE | 22
5.6 PROJEC
Logisticsvendor reresources
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PROJECT M
PAGE | 23
6.0 PROJ
6.1 RISK AN
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Maintain
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PAGE | 24
6.1.5 PROJECT R
egory Sequence
nning P-A15
nning P-A22
nning P-A23
nning P-A24
nning P-A25
P-I01
nning P-R07
GEMENT PLAN
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u Risk/Issue/Ac
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4 Can funds be usean RFP for the Rsystem?
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7
Maps
N FOR COMPU
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PAGE | 25
nning P-R11
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PROJECT M
PAGE | 26
6.1.6 ISS
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6.2 INDEPE
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6.3 SCOPE M
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PROJECT M
PAGE | 27
Project M
anager
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PROJECT M
PAGE | 28
6
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roject Manageme
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ll GrahamBureau Chief
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Pete KassetasChief
ment of Public SafState Police
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Adrian ArmijoDeputy Chief
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fety
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PROJECT M
PAGE | 29
6.4 PROJEC
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PROJECT M
PAGE | 30
6.6 PERFOR
6.6.1 BAS
Project A
Requirem
Design
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PROJECT M
PAGE | 31
6.7 QUALIT
6.7.1 QUA
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TY OBJECT
ALITY STAN
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Certific
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PROJECT M
PAGE | 32
6.7.2 PRO
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PROJECT M
PAGE | 33
6.7.4 PR
Deliverable
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6.8 CONFIG
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PROJECT M
PAGE | 34
7. 0 PROJ7.1 ADMI
The closefinal closreport anclose the
7.2 CONT
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ATTACHAttachmeProject P
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JECT CLINISTRATIVE
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PROJECT M
PAGE | 35
P
Page 1
2/
In
T
MANAGEM
Project timeli
1/2016
Feb 2016nitiation/Planning Certificat
Today
MENT PLAN
ine
tion
FebInitiati
FOR COMP
1/1/2017
b 2016 - Jul 2017on/Planning Phase
PUTER AID
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7
Mar 201RMS RFRelease
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JuImplementa
17FPed
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1/1/2018
Jul 2017 - JuImplementation
ul 2017ation Certification
STEM
Jan
8
ul 2018n Phase
nuary 27, 2016
7/31/2018Finish
