New Hospital Expansion...B. Proposed OCIP Administration and Construction Risk Management Services...
Transcript of New Hospital Expansion...B. Proposed OCIP Administration and Construction Risk Management Services...
MOFFITT CANCER CENTER 12902 USF MAGNOLIA DRIVE, TAMPA, FL 33612-941 6 I 1-888-MOFFITT I MOFFITT.ORG Page1
Request for Proposal RFP (19-18-SSP)
New Hospital Expansion
Construction Risk Management Consulting, Insurance Broker Services and Program
Administration
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All people know someone who has experienced cancer. Almost 40% of men and women will be diagnosed with cancer in their lifetimes, and more than 1.7-million new cancer cases were diagnosed in
2018.1 As the only Florida-based National Cancer Institute
Comprehensive Cancer Center2, H. Lee Moffitt Cancer Center and Research Institute, Inc. is excited to expand its ability to execute its
mission to contribute to the prevention and cure of cancer3 with this project.
The Project AnewHospitalexpansionisavitaltooltoaccomplishthisgoal.Conceivedasasingleentity,theprojectwillbedevelopedintwophases.Thefirstphase–willinclude:
• 128InpatientBeds• 24SurgicalSuites• InterventionalRadiology• Endoscopy• VariousImagingmodalities• SupportServices• Administrative/Conference• Education/Research• CentralEnergyPlant• Parking/Bridge
Thesecondphase–willaddthefollowing:
• 76InpatientBeds• Radiotherapy• InfusionTherapy
Thetotalprojectedvalueforthebothphasesoftheprojectisexpectedtobebetween$400Mand$475M.Theentireprojectwillbeconceived,plannedanddesigned,butonlythefirstphasewillproceedpasttheDesignDevelopmentphase.AnExecutiveSummary(ExhibitA)illustratesanearlyconceptfortheprojectrelatedtoitsphysicallocation,configuration,spaceprogramandcosts.Aschedule(ExhibitB)identifiesthekeydatesforthisselectionprocessandprojectmilestonesleadingtowardaMid-2023delivery.
1NationalCancerInstitute,CancerStatistics,NationalInstitutesofHealthwebsite2NationalCancerInstitute,CancerCenterLocations,NationalInstitutesofHealthwebsite3MoffittCancerCenterwebsite
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Request for Proposal Contents ThisRequestforProposalpackageincludesthefollowingdocuments,whichrequireresponsesaspartofyourproposalasindicated:
1. CoverLetter(e-mail)2. ProjectDescription3. ProposalRequirements/RequestforWrittenProposal,whichrequiresaresponse4. SupplierDiversityUtilizationandSubcontractingPlan,whichrequiresaresponse5. ExhibitA:ExecutiveSummary6. ExhibitB:Schedule7. ExhibitC:FirmAcknowledgementForm–IntenttoPropose,whichrequiresaresponse8. ExhibitD:AboutH.LeeMoffittCancerCenter
Insurance Broker Proposal Requirements Yourproposalshouldbeorganizedtoillustratethemostsignificantqualitiesofyourfirmanditspeople.
I. ProposalRequirementsA. ScopeofProposal
1. TheH.LeeMoffittCancerCenterandResearchInstitute,Inc.(Moffitt)requestsacapabilitiesandserviceproposalforriskmanagementconsultingandinsurancebrokerageservicesduringconstructionandafterproject(s)completionincludingthefollowing:
• OwnerControlledInsuranceProgram(OCIP)GLcoveragesandadministration• Builder’sRisk• OwnersProtectiveProfessionalIndemnity(OPPI),and• SiteContractor’sPollutionLiability(CPL)
2. CoverageproposalshouldincludeallriskmanagementandadministrationstepsandinsurancecoveragethattheBrokerrecommendstosupportasuccessfulProjectforMoffittandallprojectparticipants.
3. Theproposalshouldrecommendtheoptimumapproachtocreatingandmanagingthecoveragesforfiveoverlappingbutdistinctprojects.
Note:Pleasedonotapproachthemarkets.B. BrokerEvaluationProcess
1. KnowledgeandexpertisewithregardtoconstructionprojectriskmanagementandOCIPadministration.
2. Knowledgeandexpertisewithregardtoinsurancecoveragesproposed3. Credentials,experienceandstructureofaccountteam4. Totalcost,feestructureandvalueofproposedservicesindividually,andintotal
II. RequestforWrittenProposalA. GeneralInformation
1. Provideabriefhistoryanddescriptionofyourfirm.
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2. Providethename,role,credentialsandyearsofexperienceofallmembersoftheproposedserviceteam.
3. Foreachteammember,providealistingoftheirexperienceinprovidingconstructionriskmanagementforsimilarprojectsincluding:ProjectName,City/State,IndustryandProjectValue.StatetotalprojectvaluesinFloridaandinHealthcare.
4. Providethenameandcontactinformationforatleastthreereferencesthatwemaycontactregardingyourabilitytodelivertheservicescontainedinyourproposal.IncludeoneFloridaandoneHealthcarerelatedproject.
B. ProposedOCIPAdministrationandConstructionRiskManagementServices1. Describeyourfirm’sapproachtoOCIPadministrationandconstructionrisk
management,andthekeyrisksthatyouviewasinherentinMoffitt’sproject.2. Wherepracticable,quantifythepotentialbenefitsoftheproposedconstructionrisk
managementservices.C. ProposedInsuranceBrokerageServices
1. DescribeindetailthetypesofinsurancecoveragesthatyourfirmproposesfortheProject,includingthecurrentstateofthemarketforeachcoverage.
2. ExplainthepotentialapproachestobreakingoutcertainelementsoftheprojectwheretheOCIPmaynotgetgoodcreditsfromthelowlaborprojectelementslikethegarageandpotentiallytheCEPifitcanbeconstructedwithmoreprefabrication/modularcomponents.
3. Describeindetailyourproposedprogramstructure,includinglimits,sub-limits,anddeductiblesorretentions,andestimatedcost(includingpremiumsand,ifapplicable,deductiblelosses).
4. Foreachproposedcoverage,describetheadvantages/disadvantagesofowner-providedvs.contractor-providedpolicies.
5. Describehowyouwillservicetherecommendedinsurancepolicies,including(butnotlimitedto)issuanceofcertificates,audit,losscontrol,andclaimsservices(totheextentthesearenotdescribedinyouranswersinsectionB.)
D. RiskManagementInformationSystems
1. DescribeanyproprietaryriskmanagementinformationandOCIPadministrationsystemsthatyourfirmwillemploytodelivertheservicesdescribedinyourproposal,andhowtheywillbenefitMoffittandallprojectparticipants.
2. Describethetimingandcontentofreportsyourfirmwillutilizetohelpmanagetheperformanceoftheservicesandcoveragedescribedinyourproposal.Provideexamples.
E. BrokerageServiceAgreementandRemuneration
1. Provideasampleofyourfirm’sproposedserviceagreement.2. Provideinformationrelatedtothefinancialstrengthofyourfirm.3. Outlineyourcompensationforbrokerservicesincludingmarketing,administration(bid
deductapproach),claimsandsafety(sitevisits)forthisprojectforthefollowingindividuallyandintotal:
• GLOnlyWrap-upprogram• Builders’Risk• OPPI• CPL
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• Anyadditionalchargesforservices
F. ProprietaryInformation/Confidentiality1. Moffittwilltreatallproposalsonaconfidentialbasis.Proprietaryinformationcontained
inanyonebroker’sproposalwillnotbesharedwithotherbrokers.2. InordertoprotectMoffitt’sinterest,allinformationprovidedtoBrokerduringtheRFP
process,inanyform,shallbetreatedasconfidentialbyBrokerandshallbeusedonlyforthepurposeofrespondingtothisRFP.
Communication
Allproposals, communications,andcorrespondence requiredduring theRequest forProposalprocessmustbedirectedto:
[email protected]:813-745-8706f:813-449-8277
Failuretoadheretothisrequirementmayresultinyourorganizationnotbeingconsidered.
Timeline
ThisRequestforProposalshallbeconductedunderthefollowingtimeline,whichissubjecttochangeonlyuponpriorapprovalbyPurchasingandgrantedtoallvendors.
IssuanceofBid 04/22/2019ReturnofIntenttoRespond 04/30/2019VendorConferenceCall 05/03/2019BidPackagesDuefromVendors 05/20/2019AwardofBid TBD
InsuranceConsultingfirmsmustsubmitaFirmAcknowledgementForm–IntenttoRespond(ExhibitC)viae-mailnolaterthan2:00PMESTonApril30,2019.
Pre-SubmissionTeleconference
MoffittCancerCenterwillconductaPre-SubmissionTeleconferencetofurtherclarifyanddiscusstherequirementsofthisInsuranceConsultingRFPat10:00AMESTonMay03,2019.Thecall-innumberis:800-206-6032ConferenceID:7457113.
Proposals
InsuranceConsultingproposalsaredueinPDFformviae-mailnolaterthan2:00PMESTonMay20,2019.
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RFPContentsTheRFPpackageincludesthefollowingdocuments,whichrequireresponseaspartofthevendor’sproposalasindicated:
1. CoverLetter(e-mail)2. OverviewDocument3. VendorAcknowledgementForm–requiresresponse4. SupplierDiversityUtilizationandSubcontractingPlan–requiresresponse
YourresponseshouldbeprovidedinPDFelectronicformatandcannotexceed20pages,excludingthecoverpage.AwardandOtherCriteriaTheawardofthisRequestforProposalissubjecttotermsandconditionscontainedhereinandanythatwillbedevelopedbyMoffittCancerCenterduringtheRequestforProposalprocesstoaugmentconditionsofengagement.Qualityofservice,team,pricing,products,SupplierDiversityandothertermsofpurchasewillbeanintegralpartofthedecisionselectionprocess.
Ifyourfirmisawardedthisproject,aguidelinewillbedevelopedthatwillquantify,monitor,andprovideaplanforcureofdeficiencieswhichshallinclude,butnotbelimitedto,reimbursementofpersonnelandadministrativecosts,monetaryassessmentforcontinualdeficiencies,andpossiblecancellationofagreement.
H.LeeMoffittCancerCenterreservestherighttoawardthisagreementinwholeorinparttothefirmthatcanbestmeetMoffitt’sbusinessneeds.
H.LeeMoffittCancerCenterassumesnoresponsibilityandbearsnoliabilityforcostsincurredbyaCompanyinthepreparationandsubmittalofaproposalinresponsetothisRequestforProposal.
Supplier Diversity Utilization and Subcontracting Plan Requirement MoffittCancerCenterrecognizestheimportanceofsupplierdiversityinallaspectsofourbusinessandprocurementpracticesandactivelyencouragesthedevelopment,utilizationandeconomicgrowthofcertifiedMinority,Women,VeteranandServiceDisabledVeteran-ownedBusinessEnterprises(MBE/WBE/VBE/SDVBEs).CentraltothisinitiativeistheinclusionandparticipationofadiversegroupofvendorsdoingbusinesswithMoffittCancerCenterandassuch,MoffittencouragestheparticipationofcertifiedMBE/WBE/VBE/SDVBEsinitsprocurementprocessbothattheprimevendorlevelaswellasatthesubcontractorlevelofitsprimecontracts.MoffittCancerCenteriscommittedtoacomprehensiveSupplierDiversityProgramthatensuresmaximumopportunitiesexistforsuchdiversebusinesses
RFPresponsesshouldincludethefirm’sabilitytoprovidefifteenpercent(15%)spendwithcertifiedMinority,Women,VeteranandServiceDisabledVeteran-ownedBusinessEnterprises(“MBE/WBE/VBE/SDVBE”)relatedtothespecificcommodityorservicesidentifiedintheproposal.MoffittCancerCenterisanequalopportunitycorporation,and,assuch,stronglyencouragesthelawful
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useofcertifiedMBE/WBE/VBE/SDVBEsintheprovisionofservicesbyprovidingafairandequalopportunitytocompetefor,orforparticipationin,providingservices.MoffittCancerCenterbelievesinequalopportunitypracticeswhichconformtoboththespiritandtheletterofalllawsagainstdiscrimination,andiscommittedtonon-discriminationbecauseofrace,creed,color,sex,age,nationalorigin,orreligion.TobeconsideredforinclusionthepotentialfirmcommitstoMBE/WBE/VBE/SDVBEsParticipation.
Thesuccessfulfirmshallendeavortoprovidefifteenpercent(15%)spendwithcertifiedMBE/WBE/VBE/SDVBErelatedtothespecificcommodityorservicesidentifiedintheproposal.Acertificationletterfromanyofthefollowingagencieswillberequiredofanyfirmand/oridentifiedsubcontractorclaimingMBE/WBE/VBE/SDVBEstatusatthetimeoftheRFPresponse.
MoffittacceptsallLocal,StateandFederalGovernmentagenciesMBE/WBEcertifications,includingthefollowing:
• CityofTampa• HillsboroughCounty• StateofFlorida• SmallBusinessAdministration(SBA)8AProgramCertification
OtherMBE/WBEcertificationsacceptedinclude:
• FloridaStateMinoritySupplierDevelopmentCouncil(FSMSDC)• NationalMinoritySupplierDevelopmentCouncil(NMSDC)®ionalaffiliates• Women’sBusinessEnterpriseNationalCouncil(WBENC)• NationalWomenBusinessOwnersCorporation(NWBOC)
Veteran&ServiceDisabledVeteran(VBE/SDVBE)Certification/Verificationaccepted:
• DepartmentofVeteransAffairs• StateofFloridaOfficeofSupplierDiversity
Pleaserespondtothesectionbelow:
SupplierDiversityUtilizationandSubcontractingPlanRequirement:MoffittCancerCenterrecognizestheimportanceofsupplierdiversityinallaspectsofourbusinessandprocurementpracticesandactivelyencouragesthedevelopment,utilizationandeconomicgrowthofcertifiedMinority,Women,VeteranandServiceDisabledVeteran-ownedBusinessEnterprises(MBE/WBE/VBE/SDVBEs).CentraltothisinitiativeistheinclusionandparticipationofadiversegroupoffirmsdoingbusinesswithMoffittCancerCenterandassuch,MoffittencouragestheparticipationofcertifiedMBE/WBE/VBE/SDVBEsinitsprocurementprocessbothattheprimefirmlevelaswellasatthesubcontractorlevelofitsprimecontracts.MoffittCancerCenteriscommittedtoacomprehensiveSupplierDiversityProgramthatensuresmaximumopportunitiesexistforsuchdiversebusinesses.
SupplierDiversityUtilizationandSubcontractingPlan-FirmsrespondingtothisRFParerequiredtosubmitaSupplierDiversityUtilizationandSubcontractingPlanfordiversesupplieropportunityand
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participationofcertifiedMBE/WBE/VBE/SDVBEswiththeirproposal.TheSupplierDiversityUtilizationandSubcontractingPlansubmittedmustincludethefollowing:
• ProvideSupplierDiversityUtilizationandSubcontractingPlanandDescriptionofyourSupplierDiversityProgram.SupplierDiversityUtilizationandSubcontractingPlanandDescriptionofyourSupplierDiversityProgramsubmitted:___Yes___No
• WhatpercentageofspendwithcertifiedMBE/WBE/VBE/SDVBEsisprojectedforthespecificcommodityorserviceoutlinedinthisRequestforProposal(RFP):___________________(%).
• Outlinetheplanforachieving1sttierspendwithcertifiedMBE/WBE/VBE/SDVBEsandidentifythepercentageofspend:___________________(%).
• Outlinetheplanforachieving2ndtierspendwithcertifiedMBE/WBE/VBE/SDVBEsandidentifythepercentageofspend:___________________(%).
• AlistofthecertifiedMBE/WBE/VBE/SDVBEsthatwillbeutilizedas2ndtiersubcontract(s)
Wasalistingprovided:___Yes___No
**Note:YourRFPsubmittalmustincludeyourresponsethataddressestheSupplierDiversityUtilizationandSubcontractingPlanoutlinedabove.
Reports-ThesuccessfulfirmwillberequiredtoprovidemonthlySubcontractExpenditureReportstoMoffittCancerCenteridentifyingcertifiedMBE/WBE/VBE/SDVBEparticipationthatliststotalpaymentsmadetosubcontractor(s)until100%completion/deliveryofthespecificcommodityorservicesoutlinedinthisRFPfinalized.Thereportshallincludethenames,addresses,typeofserviceorcommodityprovided,dollaramountpaid,paymentdate,FEID#,nameofcertificationentity,businessclassification,andcopyoffirmcertificationforeachfirmidentifiedinthereport.AllSubcontractorExpenditurereportsarealsorequiredtobeturnedinwithallpayapplications/invoicesandacopysenttoDesireeHanson,Manager,[email protected].
• FirmagreestoprovidemonthlySubcontractExpenditureReportswithsubmittalofeverypayapplication/invoice:___Yes___No
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Exhibit C: Firm Acknowledgement Form – Intent to Respond
SUBMITTO:[email protected](Fax)
RFPNUMBER:19-18-SSP
RFPTITLE:NEWHOSPITALEXPANSION–CONSTRUCTIONRISKMANAGEMENTCONSULTING,INSURANCEBROKERSERVICESANDPROGRAMADMINISTRATION
VENDORNAMEandMAILINGADDRESS:
INTENTTOBID:Yes______________No_______________(Ifunabletobid,indicatereasonbelow)
TELEPHONENUMBERFACSIMILENUMBER
VENDOR’SAUTHORIZEDCONTACTFORRFPNAMEE-MAIL
PleaseletusknowhowyouheardaboutthisRFP:
__NotifiedbyPurchasing__CommunityorMWBEOrganization__MonitoringMoffittWebsite___Advertisement___Other:
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SUPPLIERDIVERSITYINFORMATIONIsyourfirmacertified“Minority,Women-Owned,Veteran,ServiceDisabledVeteran-OwnedBusinessEnterprise”definedasabusinessconcernengagedincommercialtransactionsandisaleastfifty-one(51%)percentminority,woman,veteran,service-disabledveteran-owned,andwhosemanagementanddailyoperationsarecontrolledbysuchpersons?Yes________________________No____________________Ifyourfirmiscertifiedasa“Minority,Woman,Veteran,orServiceDisabledVeteran-OwnedBusinessEnterprise,”youmustprovideacurrentcopyofyourcertificatewiththisform,andprovidethenameofthecertifyingentityandcertificationdatesbelow:NameofCertifyingEntity______________________________________________________________CertificationDateBegins_____________________________Ends_____________________________Icertifythatthisresponseismadewithoutpriorunderstanding,agreement,orconnectionwithanycorporation,firm,orpersonsubmittingaresponseforthesamematerials,suppliesorequipment,andisinallrespectsfairandwithoutcollusionorfraud.IagreetoabidebyallconditionsofthisresponseandcertifythatIamauthorizedtosignthisresponseforthevendorandthatthevendorisincompliancewithallrequirementsoftheRequestforQualifications.________________________________________________Signature________________________________________________PrintedNameandDate
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Exhibit D: About H. Lee Moffitt Cancer Center TheH.LeeMoffittCancerCenter&ResearchInstitute(MCC),locatedinTampa,Florida,beganoperationsin1986.Asanacademicandresearchmedicalcenter,MCCistheonlyNationalCancerInstitute-designatedoncologyresearchinstituteinFloridaandoneoftheSoutheast'sleadingcancercenters.Comprisedofaninpatientfacility,ambulatoryoutpatientsurgerycenter,ambulatoryclinics,acancerscreeningfacilityandresearchlaboratories,MCCoffersasophisticatednetworkofservicesandtechnologiesthatassurethecitizensofitsregionconvenient,cost-effective,highqualityhealthcare.Moffitt’sworkforceiscurrentlycomprisedofapproximately5300employees,700medicalresidents,600volunteers,and1000studentsandinterns.
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