AABS HRPR – New Hire Checklist – hrpr@tamu.edu – 979.458.3621 1

New Hire Checklist – AABS HRPR

Please complete this form and submit to hrpr@tamu.edu to notify HRPR your candidate accepted the verbal offer.

New Hire Legal Name:

Department Name: New Hire NetID:

Supervisor Name: New Hire UIN:

Supervisor's Direct Phone Line: New Hire Email:

Title (New Hire): Building Name & Room #: Mail Stop:

Requisition #: Start Date*:

PIN (position number): Annual Term: 12 months if the employee works year-round

Work Percent Effort:

Pay Rate: Per month

hour If hourly, does the employee receive overtime pay or comp time?

Account Number for Salary: Work location (City):

One-Time Payment? Type: Amount:

Employee to pay taxes or department to pay taxes? Account to charge payment:

Is this employee a transfer? If yes, from which department?

Is this employee a new Manager? Yes No

If Yes, please complete Supervisory Organization Request Form * The background check is initiated within Workday after offer is accepted. It may take 7-10 business days for the background check to clear. Please make sure employee watches for this email from our third party background check vendor, Sterling, and completes the step promptly.

AABS HRPR – New Hire Checklist – hrpr@tamu.edu – 979.458.3621 2

If new hire is foreign national, please take the time to review Immigration Services for Faculty & Scholars hiring information before discussing with your HR Liaison. There may be additional steps and a wait period to acquire appropriate documentation before hiring.

The following documentation should be submitted to HRPR:

Submit completed hiring matrix. • • Review all applications and score all applicants based on a rubric. • Add interview scores to matrix after the conclusion of interviews • Add reference check rating to matrix NOTE: Must include ‘Yes’ and ‘No’ for Veteran Preference and Former Foster Child Preference for each applicant on the hiring matrix.

Submit interview questions form • Completed by all interviewers, include any notes or test results

(if applicable). • Establish consistent, legal interview questions to ask all eligible

applicants. Must score/rate all interviews and include scores on hiring matrix.

Submit reference checks • Conduct reference checks for top applicants after interviews

using. Must score reference checks and include scores on hiring matrix.

After the final candidate is selected, if the offered salary is higher than the allowed rate, please draft a memo and route for approval. Sample Memo For Hiring at Salary Above Allowed Rate