New Exec Welcome 2015 What?When?Where? The Exec Essentials3.00pm-3.50pmGeorge Fox LT 1 Break LUSU...
-
Upload
rosamond-mcbride -
Category
Documents
-
view
215 -
download
0
Transcript of New Exec Welcome 2015 What?When?Where? The Exec Essentials3.00pm-3.50pmGeorge Fox LT 1 Break LUSU...
New Exec Welcome 2015What? When? Where?
The Exec Essentials 3.00pm-3.50pm George Fox LT 1
Break
LUSU Meet and Greet 4.00pm-4.50pm George Fox Foyer
Break
“Use the Force, Groups!” – Make your year the best it can be
5.00pm-6.00pm George Fox LT 5
Exec Admin Drop-in (optional)
5.00pm-6.00pm Management School A001c Comp Lab
What do you want to know?
We’re here to help!
Ask us anything.
The Exec Essentials
LUSU Activities
What do we do?
Who do you need to know?
•Clubs and Societies •Development•Support your projects and events •Run large campus events
Cas Jenkinson Sports
Coordinator
Martin EnnisActivities Manager
Salman RukhsarVice President of Activities
Ann JonesSocieties
Coordinator
Claire PlaceSports England Coordinator
Danielle NashSports Development Manager
Dani CleelandActivities Intern
Exec Essentials
Clubs and Societies
Exec Pageshttp://lusu.co.uk/my-union/clubs-societies-exec/
LUSU Activities Newsletter
• Tuesday in odd weeks
• Sent to your personal email
• Important sign-ups, exclusive
opportunities and training
Events
Managing your Members
1. Update your Club or Society’s database account at student.lusu.co.uk
2. Enter the account using your personal LUSU number and associated password
3. You will need to Add members Add your exec Ann Jones
Societies Coordinator
can help with this!
Managing Your Members
• Add your exec • Add your members
Ann JonesSocieties
Coordinatorcan help with this!
Managing Your Members
• Edit your LUSU website entry
• Edit group contact info
• Send emails to everyone
Ann JonesSocieties
Coordinatorcan help with this!
Sugarhouse Guestlist
• Sign up on Sugarhouse Facebook• Confirmation email to the group’s email address
• Sugarhouse use this member list for the Guestlist
Ann JonesSocieties
Coordinatorcan help with this!
Emails
• Most of you will have a Club or Society Lancaster email account
• If you have forgotten the account details for this email
1) Proof of exec: make sure you’re an exec member on student.lusu.co.uk
2) Ask ISS for the email account info
• If you do not have a Lancaster email account, ask Ann Jones for an email application form
Ann JonesSocieties
Coordinatorcan help with this!
Room Booking
• To book rooms on campus visit timetabling.lancs.ac.uk
• Enter using your Club or Society Lancaster email account’s
Username and Password
Spaces: Lecture theatres and seminar rooms
Times: Weekdays after 6pm, anytime on weekends
-Must book before 12pm for the same day
Confirmation: Confirmed only when a confirmation email is received
Ann JonesSocieties
Coordinatorcan help with this!
Room Booking
Tips and Hints
• Guest Speakers: Submit guest speaker form available on the
Clubs and Societies exec pages
-1 weeks notice needed• Sleepovers: Can be organised under certain circumstances.
-1 months notice needed
• Responsible room usage:
-No food or alcohol (bottled water is allowed)
-Must be put back to its original layout
-No rubbish left behind
Ann JonesSocieties
Coordinatorcan help with this!
Flat Floor Space
• Space suitable for dance, martial arts, performance practise and other physical activities
• Weekly sessions available
Playroom
Brandrigg room
George Fox Foyer
Minor Hall and
County South LT
• Sign up form in the end of term Activities Newsletter
Ann JonesSocieties
Coordinatorcan help with this!
Finance
Bank Account• Community/society account• 3 signatories required to manage account
President/Captain,Treasurer and Secretary or equivalent
Bank Account Hand Over• New exec need to take over the rights of the account• New and old exec go into the bank together
Managing Finances• Keep receipts and invoices• Keep an annual budget• Project and event budgets• We offer support and Guidance
Ann JonesSocieties
Coordinatorcan help with this!
Transport
Minibus Hire• 9-17 seaters• LUSU minibus £30 (only 3 available) • Marshal’s Minibus £75-£90• You will need a minibus driver
Minibus Driver Assessment• 21+ and full clean license• 2 years driving experience• Register driver with LUSU
Coach Hire• Choose your company independently• Usually require direct payment
Using your own car Licence MOT Certificate Insurance Tax Disc
All registration online on the Clubs and Societies Exec Pages
Cas JenkinsonSports Coordinatorcan help with this!
Health and Safety
Do you know what risk level your group is?
Low risk groups: President responsible for health and safety of group
Medium & high risks groups: Must have a Health & Safety officer
Duty of Care Training (DOC)• The Health and Safety essentials to running your group• Presidents/Captains and Health & Safety officers must attend• Michaelmas term• Sign up in the Activities Newsletter
Martin EnnisActivities Managercan help with this!
Safety Training
Food Hygiene Training• Email Ann Jones with your name and group• Free and certificate valid for 3 years
Safeguarding Training • For working with children or vulnerable people• Email Ann Jones with your name, group and project idea• Free
First Aid Training• Dates advertised on the Clubs and Societies Exec Pages• Take your payment to the LUSU Reception to sign up• Cost associated and certificate valid for 3 years
– £60 per exec– £40 for medium and high risk exec
Ann JonesSocieties
Coordinatorcan help with this!
EventsPlease bare with us!
Planning• Event plan• 2 weeks notice minimum (sometimes 1 month)• Risk assessment
Bookings• Flat Floor space for rehearsals • Room bookings on campus
• Guest Speaker Request Forms• PA Kits• Marquees
-Book on Clubs and Societies Exec Pages
Finances• Draw up a budget• Apply for funding• Ticket sales
Marketing• Plan your publicity
Ann JonesSocieties
Coordinatorcan help with this!
Marketing and Publicity
LUSU Media• LUSU Website • LUSU Facebook & Twitter• Squeak
-Send entries to [email protected]
• Activities Newsletter
-Send entries via the Clubs and Societies Exec Pages
Student Media • SCAN, LA1:TV and Bailrigg FM• Posters
Ann JonesSocieties
Coordinatorcan help with this!
Funding
LUSU Activities Funding
• Projects and Events• Equipment• Transport Up to 50% of costs• Coaching and Instructing Up to £20 per week• Competitions Up to 50% of costs
We do not fund• Food• Donations to charities• International travel• Accommodation• Retrospective applications
Ann JonesSocieties
Coordinatorcan help with this!
Funding
Applying for LUSU Activities Funding
1. Meeting with Ann Jones for advice
2. Funding info and application forms on Clubs and Societies Exec Pages
3. Send application electronically
4. Submit 2 weeks in advance to event/project or deadline
Ann JonesSocieties
Coordinatorcan help with this!
Where to Find Money
Sponsorship• Knowing your value• Book meeting with Stu Powers• Guidance forms and contract template on
Clubs and Societies Exec Pages
• Fundraising• External funding
– Arts Council– Sport England
• Alumni• Crowdsourcing
Stu PowersCommercial
Marketing Manager can help with this!
Student Led Innovation
Josh DeanInnovation
Coordinatorcan help with this!
We want you to change (and break) things!What?
• Student Led Projects – New and ground breaking ideas• Social Action – Use your skills to empower the community• Entrepreneurial – From being more sustainable to making more out of
what you’ve gotAnd much more…
How?• Our new mini-site launches next week, but in the mean time, email
Josh Dean or pop in the office for a chat.
Expand your Horizons
• Schools: inspire children with your hobbies/skills/passions• Community: over 60 organisations and charities to work with• Green Lancaster: become an environmentally friendly club or society • Overseas Programmes: Lancaster Summer Programme• Just play: spread your sporting and wellbeing interests further
Each area can provide support for your ideas and there is scope for funding these projects
Skills Sessions
We’re holding lots of useful skills sessions over the year, check out the Clubs and Societies Exec Pages for more info and to sign up.
Events and Projects
How to get Activities Funding
Social Media to Raise Profile and Engage Students
Sustainability, Budgeting and Finding Money
and lots more!
Sign up now!
http://lusu.co.uk/my-union/clubs-societies-exec/activities-training/#SkillsSessions
Keep in Touch
Stay in contact and tell about your projects, ideas, problems or just for a chat! We love hearing from you.
One last thing….• Correct contact details• Exec registration (Budget and constitution) Michaelmas Term• Regularly check your club or society post
-kept in the red pigeon holes at the LUSU office