New Employee Kit and Checklist - icb.org.au · Web viewName: _____D.O.B: _____/_____/_____ Address:...
Transcript of New Employee Kit and Checklist - icb.org.au · Web viewName: _____D.O.B: _____/_____/_____ Address:...
New Employee Kit and ChecklistEmployment Kit
Employee Details
Name: ___________________________________________________________D.O.B: ______/_____/_____
Address: _________________________________________________________Post Code: ______________
Phone: _________________ Mobile: __________________Email:___________________________________
Emergency Person: ____________________________Relationship: _______________ Phone: ___________
Start Date: ____/____/____ Classification: Casual / Part-Time / Full Time (Please Circle)
Do you have a visa to work in Australia? Not Required / Yes (provide copy of Visa)
Do we have permission to email payslips and annual payment summary to the above email address? Yes / No
Bank Account Details
Account Name: __________________________________________ Name of Bank: ____________________
BSB Number: _____________________ Account Number: ________________________________________
Tax File Number Declaration
A TFN declaration form has been provided to you. This form is required before any wage is paid.
Super Choice Form
As per Super Choice Form provided.If Superannuation details are not received within two weeks of commencing employment, your employer superannuation contributions will be paid into our default company fund Care Super.
Fair Work Information StatementA copy of the Fair Work Information Statement and National Employment Standards has been provided to you.
I declare that this information is true and correct; I have received a Super Choice Form, Fair Work Information Statement and TFN Declaration.
Signed: _______________________________________ Date: ______________________
Tasks Actions
Provide letter of engagement ICB – Letter of Engagement TemplateObtain personal details of the employee Full name, address, contact phone and email,
emergency contact name and phone
Employee to provide Visa if required Copy Visa, Check status and type of Visa
Provide Superannuation Choice Form, (may be available from within software)
ICB Guide to Employer ObligationsCheck form returned within 14 days
Tax File Number declaration Download from ATO. Once complete, forms can be lodged with ATO via SBR or posted.Date lodged:
Provide Fair Work information statement Fair Work Information StatementProvide award or workplace agreement information
ICB – Awards and Fair WorkCheck employer has provided details of award or agreement
Obtain information from employer regarding employment type and pay
Pay rate, entitlements, allowances, employment basis and award classification
Provide staff policies and procedures handbook
ICB – Payroll Management Policy Template
Conduct site induction Check employer has completed this
Software Setup Actions
Set up employee in software Check all details as per forms submittedCheck superannuation fund details are valid
Add to superannuation clearing house, if using outside of payroll software
Wages set up hourly or salary Check employment basis—full-time, part-time or casual
Entitlements See Fair Work Information statement and award
Allowances For example: vehicle, laundry, meal or travelWorkers compensation Do you need to increase your level of cover?Payroll tax If you are not already registered, will this new
employee’s wages trigger the threshold?Time billing and jobs, if relevant Add to payroll software if required
Expenses and deductions For example: salary sacrifice, child support payments, union fees or extra PAYG.
Related References ICB – Guide to Employer Obligations ICB – Payroll Resources Workforce Guardian