N e w D i st r i c t Te st C o o rd i n ato r ( DTC ) Tra i n i n g

S u p e r v i s o rs C o l l a b o rati o n Eve nt s

Louisiana Believes

Objectives: This session will provide new district test coordinators (DTCs) with an overview of communication pathways and statewide assessment programs supported by the Office of Assessment and Accountability.

Who: New District Test Coordinators (DTCs)

Topics:1. Support Structures and Resources2. District Test Coordinator Responsibilities3. Statewide Assessments

Archives: http://www.louisianabelieves.com/resources/library/assessment

Welcome

Agenda

Louisiana Believes

Support Structures and Resources

District Test Coordinator (DTC) Responsibilities

Statewide Assessments Overview

2015-2016 Support

Louisiana Believes

The LDOE is committed to providing educators at each level of the education system – district leaders, school leaders and teachers – with support and resources.

The LDOE will offer ongoing communication, a combination of in-person and virtual trainings, and high-quality resources throughout the 2015-2016 school year to support educators in accomplishing this goal.

The 2015-2016 District Support Calendar illustrates this support structure and includes the calls below that are

Structure Audience Purpose Format DatesDistrict Planning Call District Leaders Academic Planning Webinar First

WednesdayAssessment and Accountability Call

District Test Coordinators and Accountability Contacts

Logistical Planning Webinar First Tuesday

Data Coordinators Call Data Coordinators Logistical Planning Webinar First Thursday

Supervisor and Teacher Leader Collaborations

District Supervisors and Teacher Leaders

Provide support at quarterly, regional events

In-person Quarterly

Assessment Library

The Assessment Library encompasses resources for DTCs including the 2015-2016 Assessment Schedule and the Assessment and Accountability Month-by-Month Checklist.

Assessment Schedule• The 2015-2016 Assessment Schedule outlines test dates and method of delivery for all

statewide assessments.

Month-by-Month Checklist• The 2015-2016 Assessment and Accountability Month-by-Month Checklist:• Identifies key dates and deadlines for statewide assessment programs and

accountability processes• Provides action steps to ensure readiness for administering statewide assessments• Recommends resources for district and school staff

• The Month-by-Month Checklist is available in the Assessment Library and will be updated throughout the school year.

Louisiana Believes

Accountability Library

The Accountability Library contains resources for DTCs and accountability contacts including the School Performance Score (SPS) calculators as well as information on data certification and federal accountability.

School Performance Score (SPS) Calculators• The SPS calculators are designed for district and school leaders to input school level data in

order to estimate SPS scores.

Data Certification Guide• The Data Certification Guide includes policy and guidance related to completion of data

certification.

Accountability Fact Sheets• Fact sheets provide information on specific policies and/or components of school

performance scores including (e.g., K-8 Progress Points, High School Progress Points).

Louisiana Believes

Louisiana Believes

Continuous Support

Continuous support is provided through the weekly newsletters and is available when seeking specific information or assistance about assessments and accountability.

Assessment@• All stakeholders are encouraged to email assessment and accountability questions

and/or concerns to assessment@la.gov.

Assessment Hotline • District-level staff may call the Assessment Hotline if they have assessment and

accountability questions that require immediate assistance. 844-268-7320

Louisiana Believes

Resource: Next Steps

• Sign up for weekly newsletters by emailing assessment@la.gov• Call into monthly call for district test coordinators and accountability contacts on

October 1• Access and use resources in the Assessment Library and Accountability Library • Use assessment@la.gov and the assessment hotline at 844-268-7320

Agenda

Louisiana Believes

Support Structures and Resources

District Test Coordinator (DTC) Responsibilities

Statewide Assessments Overview

DTC Responsibilities(Slide 1 of 6)

BESE Bulletin 118, Chapter 5, Subchapter A outlines the responsibilities of District Test Coordinators (DTCs) as well as School Test Coordinators (STCs).

The primary responsibilities of DTCs include, but are not limited to, the following:• Assessment administration logistics • Test security supervision• Training staff

Louisiana Believes

Assessment Administration LogisticsDTCs are responsible for appointing and supervising school test coordinators (STCs).

DTCs are responsible for scheduling assessment administrations in accordance with statewide assessment timelines when testing windows allow flexibility in scheduling*. This includes:

• Scheduling initial testing dates as well as makeup testing dates and times

• Arranging for testing students enrolled in approved home study programs and non-public schools

DTCs are responsible for distributing student reports and summary reports to STCs and principals in a timely manner.

*The 2015-2016 Assessment Schedule is located in the Assessment Library.

Louisiana Believes

DTC Responsibilities(Slide 2 of 6)

Assessment Administration LogisticsDTCs are responsible for overseeing the processes associated with secure and non-secure test materials during each phase of assessment administration. This includes:

• Partnering with the Special Education and Section 504 coordinators to ensure that student information in online data systems reflect the correct accessibility features and accommodations required for testing

• Completing, submitting, and/or filing all forms as instructed in the Test Coordinators Manuals (TCMs)

• Managing the receipt, distribution, and return of all testing materials

• Ensuring that an area for secure storage of materials is designated at both district and school facilities

Louisiana Believes

DTC Responsibilities(Slide 3 of 6)

Assessment Administration LogisticsDTCs are responsible for managing the administrative and security functions of online assessment systems*, including the EOC Test system, LEAPweb, and LEAdata Query. This includes:

• Ensuring that appropriate data sharing agreements are in place

• Maintaining district and school level passwords for each online system

• Distributing user credentials to STCs

• Ensuring that all district and school users maintain the security of and access to all student information obtained in online systems**

• Confirming the assignment of TA numbers in the systems at each school for each scheduled test administration

*Additional information about online assessment systems is located in Bulletin 118, Chapter 3, subsection 14.

**The Security and Confidentiality Agreement for online assessment systems is located in the Assessment Library.

Louisiana Believes

DTC Responsibilities(Slide 4 of 6)

Test Security SupervisionDTCs are responsible for maintaining the security of test materials during all phases of assessment administration. This includes, but is not limited to:

• Establishing clearly defined processes for STCs as well as other stakeholders to report possible test security violations to the DTCs.

• Notifying the Office of Assessment and Accountability of all possible test security violations

• Completing and submitting test security forms as instructed in the Test Coordinators Manuals (TCMs)

• Conducting thorough investigations of all actual and/or possible test security violations

Additional Information on Test Security • BESE Bulletin 118, Chapter 3 outlines the LDOE test security policy. • Test security training sessions offered at quarterly Supervisors Collaboration Events.

*required by Bulletin 118

Louisiana Believes

DTC Responsibilities(Slide 5 of 6)

Training Staff DTCs are responsible for training select district-level staff and school leaders. This includes:

• Conducting annual test security training

• Delivering training for online assessment systems

• Providing assessment administration logistics training and guidelines to STCs

• Regularly sharing pertinent information regarding statewide assessment programs with appropriate district and school staff

• Ensuring that staff are aware of data privacy laws as they relate to each phase of assessment administration (R.S. 17:3913 (Act 677) and R.S. 17:3914 (Act 837))

Guidance on timelines for conducting select trainings is included in the Assessment and Accountability Month-by-Month Checklist.

Louisiana Believes

DTC Responsibilities(Slide 6 of 6)

Louisiana Believes

Responsibility: Next Steps

• Access the 2015-2016 Assessment Schedule to plan for scheduling of assessments• Communicate the 2015-2016 Assessment Schedule to others at the district and

school level• Work with other LEA contacts (e.g., technology directors, data managers) to ensure

that appropriate data sharing agreements are in place prior to data entry in assessment systems including student roster uploads

Agenda

Louisiana Believes

Support Structures and Resources

District Test Coordinator (DTC) Responsibilities

Statewide Assessments Overview

LEAP 2025 Vision: The Need to Transition

Louisiana Believes

Most jobs in Louisiana require education after high school, primarily at a four- or two-year college or university, technical, or community college. This is a change from jobs of generations past.

In 2011, 28 percent of the Louisiana workforce had a two- or four-year degree. To meet Louisiana’s future job needs, that number must double. In part this gap is because Louisiana’s academic expectations do not correspond with the job need.

Thus, Louisiana is committed to raising expectations for students by: • Improving Louisiana’s college- and career-ready standards; • Building a more cohesive K-12 assessment system while reducing testing time; and, • Transitioning accountability from “basic” to “mastery” as the bedrock for success.

Louisiana Student Standards Update

19Louisiana Believes

As part of the 2015-2016 Louisiana Student Standards review process, approved by BESE and signed into law by the Legislature, the Standards Review Committee and Content Subcommittees met on August 19 in Baton Rouge.

Click here for minutes and materials from this meeting, including the Southern Regional Education Board’s (SREB) summary of the first phase of public feedback from the Standards Review Portal.

Content Subcommittees will reconvene in October to discuss revisions.

Email louisianastandards@la.gov with questions.

Step Date Location Content Subcommittees Produce first draft

K-2: Monday, October 12th

ELA: Wednesday, October 14th

Math: Thursday, October 15th

All Meetings: 9 am – 3 pm

BossierAlexandriaCrowley

Standards Committee Review first draft and feedback

Thursday, November 12th 9 am – 1 pm

Covington

LEAP 2025: A Cohesive Assessment System

Louisiana Believes

The Department is in the process of procuring new assessments. Through this process the Department is committed to building a more cohesive system that reduces the amount of time spent on assessments.

Over time this system will: • Deliver all assessments through a single administrative platform for ease of use by

districts and students; • Create assessments that gradually build both developmentally and structurally from

elementary through high school; • Provide strong diagnostic and formative tools across grade levels (beginning in early

elementary) aligned to end-of-year state assessments; and, • Reduce testing time, particularly in high school.

2015-2016 Assessments and Guides

Louisiana Believes 21

Grade Subject 2014-2015 Assessment 2015-2016 Assessment

Grades 3 to 8

ELA LEAP and iLEAP: PARCC Test Same standards, same item types

Assessment guides and practice tests released early winter.

Math LEAP and iLEAP: PARCC Test

Science LEAP and iLEAP LEAP and iLEAP

Social Studies LEAP and iLEAP Field test only; grade specific only

High School

All subjects ACT series (including Explore and PLAN) WorkKeys, Advanced Placement & CLEP

ACT series (including Explore and PLAN), WorkKeys, Advanced Placement & CLEP

ELA English II EOC English III EOC

English II EOC English III EOC

Math Algebra I EOC Geometry EOC

Algebra I EOC Geometry EOC

Science Biology EOC Biology EOC

Social Studies US History EOC US History EOC

Alternate Assessments

ELA, Math, Science (varies by grade level)

LAA1 LAA1

ELA, Math, Science, Social Studies

LAA2 eligible testers entering high school prior to 2014-2015

LAA2 eligible testers entering high school prior to 2014-2015 *district administered

English Language ELDA ELDA

*EXPLORE test optional in grade 8

2015-2016 Assessment Format

22Louisiana Believes

.As indicated below and in the 2015-2016 Assessment Calendar, during the 2015-2016 school year certain assessments will be available as computer-based tests (CBT) while others will be paper-based (PBT) or have paper-based as an option.

Grade Level Content Format: Paper Based (PBT) or Computer Based (CBT)

Grades 3-8 Math and ELA PBT or CBT*district decision

Science PBT

Social Studies *field test CBT, PBT (grades 3 & 4)

Grade 8 (optional) EXPLORE PBT

Grades 9, 10, 11 EXPLORE, PLAN, ACT PBT

Grade 11 WorkKeys CBT

Grades 9-11 End of Course (EOC) CBT

2015-2016 Assessment Overview

23Louisiana Believes

2015-2016 Assessment Schedule: will be updated once final contracts have been awarded but will remain within the already communicated windows

2015-2016 Assessment Overviews: The following reflects the expected structure of the 2015-2016 assessments based on the four competitive bids that the Governor's Division of Administration released in July to procure assessments.

• ELA and math assessments will measure Louisiana's current standards and will have questions that are academically aligned with questions on 2014-2015 assessments.

• Grades 3-8 social studies assessment will be based on the GLEs updated in 2011 and therefore will be field-tested this year. (Questions will be new, so the spring 2016 field tests will not be used in School Performance Scores.)

• Middle school End-of-Course assessments will be used in place of grade level content assessment scores in calculating school performance scores, eliminating double-testing.

• There will be no changes in Grades 3-8 science assessments or any End-of-Course assessments. The Department will work with school systems this year to reduce high school testing in the future and to improve future science tests.

Available 2014-2015 Results and 2015-2016 Resources

24Louisiana Believes

ASSESSMENT RESULTS:

• Explore/PLAN results: Summary reports and student files mailed to districts May 11.• 3-8 Science and Social Studies Results: Student results in LEAP web and district results

released in FTP June 11.• EOC Results: Student results available in EOC test system, and district and school results

available here.• ACT Results: School and district reports released in the FTP July 13 and mailed in late July.

Statewide summaries found here. • AP Results: District and state level reports released the week of August 3 and found here.

RESOURCES:

• 2015-2016 assessment calendar • Assessment RFP Overviews • 2014-2015 Assessment Guides for math and ELA• 2015-2016 Grade 3-8 Science, Biology and U.S. History Assessment Guides• 2014-2015 Practice Tests • EAGLE

Late Fall: 2014-2015 Results and 2015-2016 Test Details

25Louisiana Believes

ASSESSMENT RESULTS:

• 2014-2015 PARCC ELA and math student reports: containing student performance data

RESOURCES:

• Parent Guide to 2014-2015 results• Teacher Guide to 2014-2015 results• Updated 2015-2016 Assessment Calendar• EAGLE items released throughout the year• 2015-2016 Assessment Guides: math, ELA, and social studies grades 3-8

Winter: 2014-2015 Accountability Results and Long-Term Plan

26Louisiana Believes

ACCOUNTABILITY RESULTS:

• District and school report cards: information on student and school performance on 2014-2015 assessments

• Transitional student growth data for 3-8 ELA/math: historical student performance data for teachers to support instruction

• Compass Report: teacher performance data used to improve instructional, observation, and feedback practices

• Principal Profiles: in-depth look at school-level data to inform instructional and staffing decisions

RESOURCES:

• 2015-2016 Practice Tests: math and ELA grades 3-8 • Information on the 2016-2017 Assessment RFP

Email assessment@la.gov with questions.

Louisiana Believes

Statewide Assessments for Pre K-3

Developing Skills Checklist (DSC) in grades Pre K and K • DSC evaluates the skills developed in early grades. • Additional information for DSC is located at www.k.onlinedsc.net.

Dynamic Indicators of Basic Early Literacy Skills (DIBELS) Next in grades K-3• DIBELS Next assesses the acquisition of early literacy skills.• Additional information about DIBELS Next is located at https://dibels.uoregon.edu/ and in

the 2015-2016 DIBELS Next Guide to Administration located in the Assessment Library.

DIBELS Next2015-2016 Assessment Schedule

DIBELS Next Assessment Collection

Beginning of the DIBELS Next Assessment Window

Length of the DIBELS Next Assessment

Window

Timeline for Entering Data into the DIBELS

Data System

Reporting Deadline

Fall 2015 1 week after the starting date of school

Three weeks or 15 school days

Within two weeks after the assessment period ends

September 30, 2015

Winter 2016 1 week after students return from winter break

February 19, 2016

Spring 2016 5 weeks before students’ last day of school

May 30, 2016

Louisiana Believes

National and International Assessments

National Assessment of Educational Progress (NAEP)• NAEP is the largest nationally representative assessment of what the nation’s students

know and can do. Results are released as the Nation’s Report Card.• Students in grades 4, 8, and 12 at randomly selected schools take the NAEP arts, reading,

or writing assessment.• Additional information about NAEP is located at http://nces.ed.gov/nationsreportcard/.

Program for International Student Assessment (PISA)• PISA is a triennial international survey that aims to evaluate educational systems

worldwide.• Fifteen year old students at randomly selected schools take the PISA science, reading, or

mathematics assessment. • Additional information about PISA is located at http://www.oecd.org/pisa/aboutpisa/ and

https://nces.ed.gov/surveys/pisa/.

2015-2016 Assessment Administration Dates• Oct 5-Nov 13: PISA assessment administration window• Jan 25-March 4: NAEP assessment administration window

LEA Administered Assessments

Louisiana Alternate Assessment 2 (LAA 2)• Louisiana Alternate Assessment 2 (LAA 2) for eligible special education students entering

high school prior to 2014-2015• LAA 2 administration must be offered a minimum of three times per school year.

Graduate Exit Exam (GEE)• Graduation Exit Exam (GEE) for students entering high school prior to 2010-2011• GEE administration must be offered a minimum of two times per school year.• GEE results from years prior to 2014-15 may be requested via assessment@la.gov.

General Administration Information• There is no age limit for retesters.• All test security procedures in Bulletin 118 apply to statewide assessments administered by

LEAs.• Results of LEA administered assessments are maintained locally as noted in the related

manuals.• All secure test materials for both the GEE and LAA 2 are password protected. If needed,

passwords may be requested by emailing assessment@la.gov. • LEA administered assessments may be placed on FTP sites upon request by emailing

assessment@la.gov. Louisiana Believes

Placement Tests

General Administration Information• Placement tests may be administered at any time to students seeking enrollment in grades

5 or 9 who have not previously participated in statewide assessments. • During the 2015-2016 transition year, LEAs may use placement tests but may also use local

assessments and transcripts to determine placement.• To order placement test materials, call HMH-Riverside Publishing at 800-767-8420,

ext 6032.

Louisiana Believes

Louisiana Believes

2015-2016 Updates: Next Steps

• Access and share 2015-2016 updates with district and school leaders as well as teachers

• Plan for LEA administered assessment administrations (e.g., when to administer, who would be included, where to host, accessing electronic files)

• Utilize optional placement tests as needed for new students registering in grades 5 and 9

Thank You

Thank you for attending the New District Test Coordinator Training.

Please contact assessment@la.gov with assessment and accountability questions and/or concerns.

Louisiana Believes