Learner name:

Learner number:

J/600/1003

VRQ

UV20615

Delivery of effective customer service

VTCT is the specialist awarding body for the Hairdressing, Beauty Therapy, Complementary Therapy and Sport and Active Leisure sectors, with over 45 years of experience.

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Statement of unit achievement

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UV20615Delivery of effective customer service

It is the aim of this unit to develop your knowledge of customer service principles and how customer needs and expectations are formed. The interpersonal and team working skills required in the customer service environment and the legislation that supports the customer service process will also be explored.

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GLH

Credit value

Level

Observation(s)

External paper(s)

50

6

2

0

0

On completion of this unit you will:

Learning outcomes Evidence requirements

Delivery of effective customer service

1. Describe the principles of customer service

2. Understand how customer needs and expectations are formed

3. Understand principles of responding to customers’ problems or complaints

4. Identify the interpersonal and team working skills required in the customer service environment

5. Identify the legislation which supports the customer service process

1. Knowledge outcomes There must be evidence that you possess all the knowledge and understanding listed in the ‘Knowledge’ section of this unit. This evidence may include projects, assignments, case studies, reflective accounts, oral/written questioning and/or other forms of evidence.

2. Tutor/Assessor guidance You will be guided by your tutor/assessor on how to achieve learning outcomes. All outcomes must be achieved.

3. External paper There is no external paper requirement for this unit.

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Achieving knowledge outcomes

Developing knowledge

You will be guided by your tutor and assessor on the evidence that needs to be produced. Your knowledge and understanding will be assessed using the assessment methods listed below:

• Observed work• Witness statements• Audio-visual media • Evidence of prior learning or attainment• Written questions• Oral questions• Assignments• Case studies

Where possible your assessor will integrate knowledge outcomes into practical observations through oral questioning.

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Describe the principles of customer service

You can: Portfolio reference

a. Identify the purpose of customer service

b. Describe how customer service affects the success of the organisation

c. Describe different types of customers of an organisation

d. Identify the range of customer needs

e. Identify the customer service information which may be retained

f. Identify the difference between providing a product and providing a service

g. Describe what is meant by an after-sales service

h. Describe what is meant by a Unique Selling Point (USP) and a Unique Service Offer (USO)

i. Identify the methods a customer service deliverer can use to keep product and service knowledge up-to-date

j. Describe how an organisation can promote its products and/or services

Knowledge

Outcome 1

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Outcome 2

Understand how customer needs and expectations are formed

You can: Portfolio reference

a. Describe the purpose of an organisation’s service offer

b. Describe how customer expectations are formed

c. Describe the interrelationship between customer satisfaction and customer expectations

d. Describe how customer needs can be identified

e. Identify the methods of obtaining customer feedback

f. Describe how an organisation can maintain customer loyalty

g. Identify why it is important to ensure effective customer relationships are maintained

h. Describe why it is important for a customer to be able to identify a ‘brand’

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Outcome 3

Understand principles of responding to customers’ problems or complaints

You can: Portfolio reference

a. Identify common causes of customer problems and complaints

b. Identify different methods of communication

c. Describe the importance of adapting methods of communication and behaviour to meet the individual needs of customers

d. Explain how the non-verbal communication of the service deliverer can affect the behaviour of the customer

e. Describe how personal presentation, approach and attitude will influence the perception of the service delivered

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Outcome 4

Identify the inter-personal and team working skills required in the customer service environment

You can: Portfolio reference

a. Describe the skills required for effective teamworking

b. Describe how to maintain effective working relationships within a team

c. Describe the range of inter-personal skills required for effective customer service

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Outcome 5

Identify the legislation which supports the customer service process

You can: Portfolio reference

a. Identify the key aspects of the legislation relating to consumer law

b. Identify the main principles of equal opportunities legislation in relation to providing customer service

c. Identify the responsibilities of the employer and employee under the Health and Safety at Work Act

d. Describe why it is important to respect customer and organisation confidentiality

e. Identify the main principles of the Data Protection Act

f. Identify how a code of practice or ethical standards can impact upon the activities of a service deliverer

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Notes Use this area for making notes and drawing diagrams