New Alumni Project Document

8/12/2019 New Alumni Project Document

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Introduction

An alumni association is an association of graduates (alumni) or, more broadly, of former

students. In the alumni of universities, colleges, schools, fraternities and sororities often form

groups with alumni from the same organization. These associations often organize social events;

publish newsletters or magazines raise funds for the organization. any provide a variety of

benefits and services that help alumni maintain connections to their educational institution and

fellow graduates. Additionally, such groups often support new alumni, and provide a forum to

form new friendships and business relationships with people of similar bac!ground.

Alumni associations are mainly organized around universities or departments of

universities, but may also be organized among students that studied in a certain country. In the

past, they were often considered to be the universities or schools old boy networ!. Today, alumni

associations involve graduates of all age groups and demographics.

This pro"ect is aimed at developing a repository for the alumni of the college, which is of

importance to a college. The #epository and $earch %ngine (#A$%) is an Internet based

application that can be accessed throughout the &orld. Anyone can access the $earch %ngine to

!now about any Alumni of that college but can't able to add. Alumni can only update the

database when they are in the college.

The pro"ect is envisaged to be completed in two phases. The initial phase will be the

creation of a simple system that will be used to capture data from current final year students

before the end of term. The second phase of development will etend the functionality of the

system to allow past alumni to register.


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EXISTING SYSTEM:

It is very tough to find and locate the old students of a particular

institution and gather them using the college records. $earching for the particular batch students

is a time ta!ing process.

PROBLEMS IN EXISTING SYSTEM

onventional process*

In the conventional process to maintain the alumni is a very big tas! because it is

difficult to get the details of the former students manually. %ven the collected detailsstorage is also a big problem because collecting the details manually and storage is also

big problem.

The modified details of the members cannot be updated*+

Though we have collected the details of the former students with ta!ing so much

time if there is any modification in their details further we cannot modify their details.

PROPOSED SYSTEM:

To overcome all the drawbac!s of the eisting system we go for automate alumni

software in which all the data of the members are updated automatically by the student itself.

This modification will be updated only with proper validation of the student. %ven the searchingfor a particular student is done very easily using this software.

ompare to the conventional process the time consumed is very less, and even the

data can be stored securely in large amounts. %ven the details of the former students can beretrived easly in less time.


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TYPICAL ARCHITECTURE:


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FUNCTIONAL REQUIREMENTS:

or user*

The system should have a lin! or button to ta!e the user to the first page of application

The system should have help screens

The first page should allow the user with the option of adding details into the database or

searching for a particular user.

The search page should allow partial searches.

or Administrators*

Involvement of the ollege -ata rotection /fficer (initially and when changes are

made)

hec!ing and correcting records in response to re0uests from alumni.

Additional administrative tas!s relating to processing alumni data for ollege events.

TECHNICAL REQUIREMENTS:

HARDWARE REQUIREMENTS:- rocessor Intel entium I1 or later

#am inimum 234 5

$econdary storage inimum 67 85

SOFTARE REQUIREMENTS

Operating System Server Windows XP or later

Database Server Oracle or MYSQL

Client Microsoft nternet !"plorer

#ools and environment $pac%e #omcat &'() *d+&'(

,ser nterface -tml ) .sp

Code /e%ind .ava) .dbc) SQL'


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Pro!"ct Sc#"du$" :

$cheduling is an ineact process in that it tries to predict the future. &hile it is not possible to

!now with certainty how long a pro"ect will ta!e, there are techni0ues that can increase your

li!elihood of being close. If you are close in your planning and estimating, you can manage the

pro"ect to achieve the schedule by accelerating some efforts or modifying approaches to meetre0uired deadlines.

9umber ilestone 9ame

Timeline(&ee! no. from the

startof the pro"ect)

3

#e0uirements $pecification 4+:

4

Technology familiarization +2

:

-atabase creation 2+

New Alumni Project Document

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