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NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT KALINGANAGAR INDUSTRIAL COMPLEX
DUBURI, ORISSA
INVITATION TO TENDER
FOR
STRUCTURAL FABRICATION & ERECTION
VOL – I
NIT No : NINL/CM/SSS/PRJ/120/OL/NIT-746 Dated : 01.02.2013
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Contents Page 1 of 1
VOL-I : INVITATION TO TENDER
CONTENTS
SECTIONS DESCRIPTION
SECTION-I INVITATION TO TENDER
SECTION-II INSTRUCTIONS TO BIDDERS (ITB)
SECTION-III BID DATA SHEET (BDS)
SECTION-IV FORMS SECTION- V PRICE SCHEDULES
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sec-I : ITT Page 1 of 4 ITT No. 11.51.Q693/NINL-PH-II/OL/120
SECTION – I: INVITATION TO TENDER
(b)MEC/GS/Q693/11/20/05-Rev-2 (GS-05)
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sec-I : ITT Page 2 of 4 ITT No. 11.51.Q693/NINL-PH-II/OL/120
SECTION-I : INVITATION TO TENDER
NEELACHAL ISPAT NIGAM LTD.
DUBURI, JAJPUR, ORISSA (INDIA)
NIT No : NINL/CM/SSS/PRJ/120/OL/NIT-746 Dated : 01.02.2013
To
M/s …………………………………….
…………………………………………
…………………………………………
…………………………………………
Dear Sirs,
Neelachal Ispat Nigam Ltd. (hereinafter referred to as the Purchaser) have pleasure in enclosing
Bid Documents for structural fabrication, erection and alignment welding jobs in Lime
Dolo Delivery Bin, Screen House Building, Elevator Shaft Supporting Structure etc of
Auxiliary units of Steel Melt Shop required for the Integrated Iron & Steel Plant located
at Duburi, Odisha Distt: Jajpur, Orissa (India) as per details given herein below and would invite
you to submit your best binding offer within the stipulated date and time. The Bid Documents
comprises the following:
Vol – I : Invitation To Tender comprising of Instructions To Bidders, Bid Data
Sheet (BDS), Forms, and Price Schedules.
Vol – II : Draft Contract(s) comprising:
(a) Draft Contract for Structural Fabrication & Erection work.
(b) Contract Specification [Schedule – 4 of Draft Contract(s)]
consisting of :
(i) Technical Specification
(ii) General Specification Nos.
(a)MEC/GS/Q693/11/37/01 Rev – 2 (GS-01)
Salient features of this invitation are furnished herein below. The details are given in
respective volumes/sections of Bid Documents.
1.0 SCOPE OF WORK
The scope of work for structural fabrication & erection under this bidding shall
comprise:
scope of work refer enclosed Technical Specification.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sec-I : ITT Page 3 of 4 ITT No. 11.51.Q693/NINL-PH-II/OL/120
2.0 COMPLETION TIME
The completion period of the work covered under Sl. No. 1.0 given herein above shall be
02 (Two) months from the date of Letter of Award (LOA). The completion time is further
detailed in the Bid Documents.
3.0 EARNEST MONEY DEPOSIT
The Bidders are required to submit Bid Security (Earnest Money Deposit) in Rupees
75,000/- (INR Seventy five thousand) along with bid in the form and manner as
described in the "Instructions to Bidders", Section- II, Vol – I of the Bid Documents.
4.0 DUE DATE FOR SUBMISSION OF BID
You are requested to submit your Bid complete in all respect in accordance with the Bid
Documents so as to reach the Office of the Asst. General Manager (Commercial),
Neelachal Ispat Nigam Limited, Neelachal House, 2nd
Floor, Kalinganagar
Industrial Complex, Duburi, Dist : Jajpur, Odisha, 755026 on or before 15.00
(Fifeen) Hours “Indian Standard Time (IST)” on 13.02.2013.
5.0 ELIGIBILITY AND QUALIFICATIONS OF BIDDERS
The stipulated eligibility and qualification requirements are given in Bid Documents.
6.0 VALIDITY
The Bid submitted by the Bidder shall remain valid for a period of 60 (Sixty) days from
the due date of submission of Bids (excluding the last date of submission of Bids).
7.0 The Purchaser reserves the right to accept, or reject any bid either in part or full, or to
annul the bidding process and reject all bids at any time prior to award of contract,
without assigning any reason thereof and without thereby incurring any liability
whatsoever, to the affected Bidder(s).
8.0 The Purchaser also reserves the right to amend the scope of work and/or modify the Bid
Documents.
9.0 The Purchaser further reserves the right to postpone the date of receipt of bids without
bearing any liability whatsoever consequent upon such decision.
10.0 The Purchaser reserves the right to cancel the tender / Bids in part or in whole without
assigning any reason whatsoever.
11.0 The Work Order / Contract on the Successful Bidder shall be awarded by the Purchaser
i.e. M/s Neelachal Ispat Nigam Limited.
12.0 Purchaser / Consultant does not assume any responsibility whatever in case of
misplacement, loss or delay in receipt of Bidding document / Bid of Bidder sent through
post / courier.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
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12.0 In case, (at any stage of the tendering process) any tampering/ unauthorized alteration to the bidding document available on the NINL Website, is noticed in the Bid (as submitted by the bidder), the said Bid shall be summarily rejected and the company shall have no liability whatsoever in the matter.
However, deviations, if any, proposed by the bidder may be separately
indicated in the format provided in the bid document for acceptance or other
wise by NINL Such proposed deviations will not be treated as tampering for
the purpose of application of the clause.
Yours faithfully,
for Neelachal Ispat Nigam Limited
( S.S.Sahu )
Asst. General Manager (Commercial)
Email: [email protected]
Enclosures: As Above
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sec-II : ITB Page 1 of 18
SECTION- II: INSTRUCTIONS TO BIDDERS (ITB)
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sec-II : ITB Page 2 of 18
Table of Clauses
Description Page nos.
A. Introduction ...........................................................................................................................................3 of 18
1. Genral Project Information & Requirements ............................................................................3 of 18
2. Eligible Bidders.........................................................................................................................3 of 18
3. Qualification Requirements ......................................................................................................5 of 18
B. The Bid Documents ..............................................................................................................................6 of 18
4. Content of Bid Documents .......................................................................................................6 of 18
5. Understanding Bid Documents and Local Conditions..............................................................6 of 18
6. Clarification of Bid Documents and Bidders (Pre-Bid) Conference..........................................8 of 18
7. Amendment of Bid Documents ...............................................................................................8 of 18
8. Cost of Tendering.....................................................................................................................8 of 18
C. Preparation of Bid .................................................................................................................................8 of 18
9. Language of Bid .....................................................................................................................8 of 18
10 Bid Security (Earnest Money Deposit) .........................................................................9 of 18
11 Documents Comprising of Bid................................................................................................10 of 18
12 Bid Validity……………………………………………………………………………………..……12 of 18
13 Format and Signing of Bids………………..………………………………………………..……..12 of 18
D. Submission of Bids ...............................................................................................................................13 of 18
14. Sealing and Marking of Bids...................................................................................................13 of 18
15. Deadline for Submission of Bids ............................................................................................13 of 18
16. Late Bids ................................................................................................................................13 of 18
E. Evaluation of Bids .................................................................................................................................14 of 18
17. Evaluation of Earnest Money Deposit (Part-I) .......................................................................14 of 18
18. Evaluation of Technical & Commercial Bids (Parts - II & III) ..................................................14 of 18
19. Clarification of Bid & Techno commercial discussions..........................................................15 of 18
20. Evaluation of Price Bids (Part - IV).........................................................................................16 of 18
21. Disqualification .......................................................................................................................16 of 18
F. Award of Contract .................................................................................................................................17 of 18
22. Award Criteria.........................................................................................................................17 of 18
23. Purchaser's Right to Accept Any Bid or to Reject Any or All Bids ..........................................17 of 18
24. Letter of Award (L.O.A) ..........................................................................................................17 of 18
25. Security Deposit ....................................................................................................................17 of 18
26. Signing of contract agreement ...............................................................................................17 of 18
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sec-II : ITB Page 3 of 18
A. INTRODUCTION
1.0 GENERAL PROJECT INFORMATION & REQUIREMENTS
Neelachal Ispat Nigam Ltd., incorporated under the Companies Act 1956 having its
registered office at IPICOL House, Annexe. 1st Floor, Janpath, Bhubaneswar, Orissa, PIN-
751022, has set up an integrated Iron and Steel Plant at Kalinga Nagar Industrial Complex,
Duburi, Distt. – Jajpur, Orissa, Pin-755026. It requires to set up and install the facilities / Plant
& Equipment as described under Bid documents for which this enquiry is being issued.
Duburi is situated approximately 12 Kms from Jajpur Keonjhar Road Rly. Station,and is
approximately 100 Kms from Bhubaneswar, the capital of Orissa, and is situated on the
National Highway connecting Paradeep and Kanaktora and is connected by Railway line from
Howrah to Chennai.
Bhubaneswar is connected by airlines to a major Indian cities. The nearest sea-port is located
at Paradeep. Equipment can also be sea / air freighted to Kolkata. Bhubaneswar provides
boarding and lodging facilities of high standard. Fairly good local transport facilities are also
available in Bhubaneswar.
1.1 Brief Scope of work
The details of scope of work as envisaged are given in respective volumes / sections of the
Bid Document. The description of the scope of work is meant to give the Bidder an idea of the
overall magnitude, extent and type of work to be carried out under the Contract. The
Bidder(s) are advised to visit the site, collect all the information and assess further
requirements for the purpose of preparation & submission of their bid.
2.0 ELIGIBILE BIDDERS
Unless otherwise specified in Bid Data Sheet (BDS), a Bidder meeting the criteria as
stipulated under following sub-clauses and applicable Qualification Requirements thereof as
stipulated under Bid documents is eligible to participate in the Bid. It will be the sole
responsibility of the Bidder to provide supporting evidences and establish to the satisfaction of
the Purchaser that it meets the stipulated criteria of eligibility and Qualification requirements
thereof.
2.1 The Bidder as sole Bidder in the same name and style shall have appropriate legal status by
virtue of a deed of incorporation, memorandum and articles of association etc. enabling him
to execute relevant contract for the work.
2.2 The Bidder as a joint venture or a consortium of two or more firms as partners complying
with the following requirements:
(i) The Bidder & partners of consortium or joint venture (JV) in the same name and style
shall have appropriate legal status by virtue of a deed of incorporation, memorandum
and articles of association etc. enabling him to execute relevant contract for the work.
(ii) The bid shall be signed so as to be legally binding on all partners.
(iii) One of the partners shall be designated and authorized by all the partners of the
Joint Venture/Consortium as leader, called Prime Bidder. This authorization shall
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sec-II : ITB Page 4 of 18
be evidenced by submitting with the bid, a power of attorney signed by legally
authorized signatories of all the partners of the consortium / Joint Venture for the
purpose of submission of the bid, finalisation of contract & execution thereof in
terms of the contract.
(iv) The Prime Bidder shall be authorized to incur liabilities and receive instructions for
and on behalf of any and/or all partners of the joint venture or consortium, and the
entire execution of the contract, including payment, shall be done exclusively with
the Prime Bidder.
(v) All partners of the Joint Venture or Consortium shall be liable jointly and severally
for the execution of the contract in accordance with the terms of the contract. A
relevant statement to this effect shall be included in the authorisation as mentioned
herein above & consortium agreement as mentioned herein below, as well as in the
Form of Bid and Contract Agreement, (in case of a successful Bidder).
(vi) Only the Leader of Consortium / Joint Ventures, called Prime Bidder is eligible to
submit the bid on behalf of the Consortium / JV partners and shall own the full
responsibility and liability for successful and timely completion of the Contract. The
Prime Bidder (Leader) of the Joint Venture/Consortium shall furnish a written
undertaking to the effect that he would own the overall responsibility and liability for
successful and timely execution of the work.
(vii) A copy of the consortium agreement, in line with the form specified under the bid
documents, entered into by the joint venture or consortium partners complying
above stipulated requirements & with clear stipulations of division of
work/obligations/responsibilities amongst all partners including Prime Bidder (Leader)
of consortium/joint venture shall be submitted with the bid.
This agreement shall be valid till completion of all obligations of the Contractor under
the Contract. Power of Attorney/Authorisation of signatories of such agreement on
behalf of respective firms/companies shall be submitted.
(viii) A firm can be a partner in only one joint venture or consortium. Bids submitted by
more than one joint ventures or consortia that includes the same firm, as partner
will be rejected.
(ix) The Purchaser, after finalisation of Bid shall enter into separate agreement(s) with
the consortium partner (s) only on recommendation of the successful Prime Bidder
for the scope as advised by the Prime Bidder. However such agreement(s) , if any,
will be entered with consortium member(s) so as to legally bind the Prime Bidder
to own the complete responsibility and liability for the faithful and due performance
of such contract(s) with his consortium member(s) on behalf of his consortium
member (s).
(x) Unless permitted by the Purchaser, no change in consortium partner(s) shall be
effected by the bidder after submission of the bid. However, in the event of any
such change, if permitted by the Purchaser which he may do so at its discretion, it
shall be the responsibility of the bidder (Prime Bidder) to submit all necessary
documents & evidences to the satisfaction of the Purchaser.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sec-II : ITB Page 5 of 18
In the event of denial of permission by the Purchaser for such change, all the risk &
liabilities associated therewith shall solely rest with the Bidder and no claim for any
compensation by the Bidder whatsoever shall be admissible.
2.3 Bidder as Company formed with amalgamation of two or more companies provided
satisfactory proof of such amalgamation is furnished alongwith the documentary evidences.
2.4 Bidder as Company formed after splitting of a company.
3.0 QUALIFICATION REQUIREMENTS
3.1 Technical
3.1.1 The Bidder shall meet the technical requirements as specified in BDS.
3.1.2 Unless otherwise stated in BDS, the bidder shall submit documents in support of his meeting
the specified technical requirements, including followings along with the bid:
(i) Details of Ref. of similar work as per form-6
(ii) Performance certificate from the Clients for satisfactory completion and operation of
the Units/Works executed by the bidder.
3.2 Financial
3.2.1 The Prime/Sole Bidder shall meet the requirements as specified in BDS:
3.2.2 Unless otherwise stated in BDS the bidder shall submit following supporting documents
along with the bid:
(i) Audited balance sheet and profit & loss account for last three consecutive financial
years preceding the current financial year. In case, the immediately preceding
financial year (w.r.t. the current financial year) has ended within three months from
due date of submission of bids, then the Audited balance sheet and the profit & loss
account in respect of immediately preceding three consecutive financial years shall
be submitted.
(ii) Copy of IT Return for the last three consecutive Financial years.
(iii) If prime bidder is an Indian firm or an Indian firm is a consortium member with a
foreign prime bidder they shall submit latest valid sales tax registration certificates in
respect of Indian Firms.
3.3 In case of Joint Ventures companies if the Bidder does not meet the stipulated requirements
on its own, it can qualify if its promoter companies, either singly or jointly meets the
qualification requirements as stipulated above in full and, the Bidder submits the
evidence(s)/undertaking to the satisfaction of the purchaser that its promoter(s) shall extend
all the technical, managerial and financial support to the Bidder required for discharging all its
obligations under the contract.
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DUBURI, ORISSA
Sec-II : ITB Page 6 of 18
3.4 In case of subsidiaries of companies, if the Bidder does not meet the stipulated requirements
on its own, it can qualify if its parent company meets the qualification requirements as
stipulated above in full and, the Bidder submits the evidence(s)/undertaking to the satisfaction
of the purchaser that its parent company shall extend all the technical, managerial and
financial support to the Bidder required for discharging all its obligations under the contract.
3.5 In case of Companies formed with amalgamation of two or more companies, if the Bidder
does not meet the stipulated requirements on its own, it can qualify if its constituent
companies, either singly or jointly meets the qualification requirements as stipulated above in
full provided, satisfactory proof of such amalgamation is furnished.
3.6 In case of companies formed after splitting of a company, it can qualify, if its parent company
meets the qualification requirements as stipulated above in full, only if the bidder is the true
legal successor of the parent company and to the extent the succession is permitted.
B. BID DOCUMENTS
4.0 CONTENT OF BID DOCUMENTS
4.1 Unless otherwise specified in BDS, the Bid Documents shall generally comprise the
followings:
(i) Invitation to Tender / Notice Inviting Tender, Instructions to Bidders (ITB), Bid Data Sheet (BDS), Forms and Price Schedules.
(ii) Draft Contract including General Conditions of Contract & Special Conditions of Contract and
(iii) Technical Specification including General Specification
5.0 UNDERSTANDING BID DOCUMENTS AND LOCAL CONDITIONS
5.1 The Bidder is required to carefully examine the Notice Inviting Tenders, Draft Contract,
General Conditions of Contract, Technical Specification, drawings and other details relating to
work as given in the Bid Document and fully acquaint himself as to all conditions and matters
which may in any way affect the work or the cost thereof. The Bidder shall be deemed to have
on his own and independently obtained all necessary information for the purpose of preparing
the bid and his bid as accepted shall be deemed to have taken into account all contingencies
as may arise due to such information or lack of the same.
5.2 The Bidder shall be deemed to have known the scope, nature and magnitude of the work and
the requirements of materials and labour involved etc. and as to all work he has to complete
in accordance with the Contract no matter whatever be the defects, omissions or errors that
may be found in the Bid Documents.
5.3 The Bidder is advised to visit and examine the site where the project/facilities are to be
installed and its surroundings and obtain for itself on its own responsibility all information
including the procedure for engagement of agencies/ labour, that may be necessary for
preparing the bid and entering into a contract.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sec-II : ITB Page 7 of 18
5.4 Bidder shall be deemed to have carefully examined the site and surroundings, to have
satisfied himself about the nature and details of all existing structures, if any, and also as to
the nature and conditions of the railways, roads, bridges and culverts, means of transport and
communications, whether by land, water or air and as to possible interruptions thereto and the
access to and from the site, to have made independent enquiries, examined and satisfied
himself as to the sources for obtaining sand, stones, bricks and all other construction materials
applicable royalties, the sites for disposal of surplus earth and debris, the available
accommodation, underground existing services, sub-soil conditions, sub-soil water conditions,
storms, prevailing winds, climatic conditions and all other similar matters which may affect the
work.
5.5 The Bidder and any of its personnel or agents will be granted permission by the Purchaser
to enter upon its premises and lands for the purpose of such inspection, but only upon the
express condition that the Bidder, its personnel and agents will release and indemnify the
Purchaser and its personnel and agents from and against all liability in respect thereof and
will be solely responsible for death or personal injury, loss of or damage to property and any
other loss, damage, costs and expenses incurred as a result of the inspection.
5.6 Minimum wages for contract labour shall be paid as applicable in that region from time to
time. Claims and objections due to ignorance of site conditions will not be considered after
submission of bid.
5.7 The Bidder shall be deemed to have acquainted himself with the Indian Income Tax Act,
1961, Indian Companies Act, 1956, Indian Customs Act 1962, Indian Electricity Act, Electricity
Rules, Factories Act, Pollution Control Regulation and other Acts & Laws, rules and
regulation as applicable for execution of works and prevalent in India, respective State(s) and
at Project Site and as amended from time to time. The Purchaser shall not entertain any
request for clarifications from the Bidders regarding such local conditions.
5.8 Any neglect or omission or failure on the part of the Bidder in obtaining necessary and reliable
information as stated above or on any other matter affecting the Bid shall not relieve him from
any risks or liabilities or the entire responsibility for completion of the work in accordance
with the Bid Documents
5.9 Failure to furnish all information required by the bid documents or submission of a bid not
substantially responsive to the bid documents in every respect will be at the Bidder’s risk
and may result in rejection of its bid.
5.10 The Bidder shall contact the person at the address as specified in BDS, with prior appointment
for arranging site visit
6.0 CLARIFICATION OF BID DOCUMENTS AND BIDDERS (PRE-BID) CONFERENCE
6.1 A prospective Bidder requiring any clarification of the bidding documents may submit his
queries to the Purchaser, in written communication, at the address specified in BDS for
submission of bids. The Purchaser will respond in writing to any request for clarification of
the bid documents that it receives no later than Fourteen (14) days prior to the deadline for
submission of bid set by the Purchaser. The Purchaser shall be under no obligation to
respond to queries, which it receives after this stipulated deadline.
6.2 All such points for clarifications on the Bid Document should be made in one original and
5(five) hard copies. Written copies of the Purchaser’s response (including description of
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sec-II : ITB Page 8 of 18
the query but without identifying its source) will be sent to all prospective bidders that have
received the bid documents till that date.
6.3 The Purchaser may convene a Bidders Conference (Pre-Bid Meeting) to clarify the
Bidders’ queries and address other Bid Document related issues which may come up at
that stage. The Date & venue of, pre-bid meeting, if any, shall be communicated at least 7
days in advance. The bidder’s authorised representative will be invited to attend the same.
6.4 In case any query remain un-replied it shall be construed that in respect of such query, the
respective stipulation of the Bid Document shall continue to apply and/or no new stipulation
is made with respect to such query.
7.0 AMENDMENT OF BID DOCUMENTS
7.1 At any time prior to the deadline for submission of bids, the Purchaser may, for any reason,
whether at its own initiative, or in response to a clarification requested by a prospective
Bidder, amend the bid documents. All such amendments shall be construed as integral part
of the Bid Documents thereafter.
7.2 The amendment will be notified in writing to all prospective bidders who have purchased /
been issued the bid documents and will be binding on them. Bidders are required to
acknowledge the receipt of such amendments, and it will be assumed that the same have
been taken into account by the bidder in its bid.
7.3 In order to afford prospective Bidders reasonable time in which to take the amendment into
account in preparing their bid, the Purchaser may, at its discretion, extend the deadline for
the submission of bids, in which case, the Purchaser will notify all bidders in writing of the
extended deadline.
8.0 COST OF TENDERING
The Bidder shall bear all costs associated with the preparation and submission of its bid
including site visits undertaken by the Bidder, and the Purchaser will in no case be
responsible or liable for these costs, regardless of the conduct or outcome of the tendering
process.
C. PREPARATION OF BIDS
9.0 LANGUAGE OF BID
9.1 The Bid prepared by the Bidder and all correspondence(s) incidental to and concerning the
Bid shall be in ‘English’ Language.
9.2 Printed literature(s)/Documents furnished by the Bidder written in another language, can be
accepted by the Purchaser provided, such literature(s)/documents are accompanied by
translation of its pertinent passages (which the bidder desires to be taken into account by
the Purchaser in its evaluation), in the language of the bid, failing which such
literatures/documents shall not be taken into account by the Purchaser for evaluation of the
bid. For purposes of interpretation of the bid, the translation shall govern and the
responsibility for correctness in translation shall solely rest with the bidder.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sec-II : ITB Page 9 of 18
10.0 BID SECURITY (EARNEST MONEY DEPOSIT)
10.1 The Bidder shall furnish, as part of its bid, a bid security (Earnest Money Deposit), for the
amount as specified in Bid Data Sheet (BDS).
10.2 The bid security shall be in the form of either a demand draft drawn on an Indian
Nationalised Bank / Scheduled bank in a manner as specified in Bid Data Sheet (BDS) , or a
Bank Guarantee from an Indian Nationalised Bank/Scheduled bank operable at place as
specified in BDS.
10.3 In case of Bank Guarantee form a foreign bank it shall be from a first class foreign bank and it
shall be counter guaranteed by an Indian Nationalised bank / Schedule bank. Bank
Guarantee from Indian Branch of a Foreign Bank is acceptable provided the Indian Branch is
recognised by Reserve Bank Of India as a scheduled bank.
10.4 The format of the bank guarantee shall be in accordance with the “Earnest Money Bank
Guarantee Form” included in the bidding documents; other formats may be permitted,
subject to the prior approval of the Purchaser.
10.5 Bid security shall remain valid for a period of 90 (Ninety) days beyond the original bid validity
period. The bid security validity may be required to be extended, on request of the
Purchaser, in the event of extension of Bid Validity.
10.6 Any bid not accompanied by an acceptable bid security, shall be rejected by the Purchaser
as being non-responsive. The bid security of a joint venture/Consortium must be in the
name of all the partners in the joint venture/Consortium submitting the bid.
10.7 The bid securities of unsuccessful bidders will be returned after the award of the contract.
10.8 The bid security of the successful Bidder will be returned, when the Bidder has furnished
the required security deposit in terms of bidding document and, has signed the Contract
Agreement.
10.9 The bid security may be forfeited
(a) if the Bidder withdraws/revokes unilaterally its bid either in part or whole during the
period of bid validity.
(b) the prices are increased unilaterally after submission of the bid during its validity,
(c) in the case of a successful Bidder, if the Bidder fails within the specified time limit
(i) to furnish the required security deposit towards as required,
(ii) to sign the Contract Agreement.
11.0 DOCUMENTS COMPRISING OF BID
The Bidder shall prepare and submit the offer in 4 (four) parts in four separate envelopes as
follows:
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sec-II : ITB Page 10 of 18
11.1 Part – I : Earnest Money Deposit (EMD)
Earnest Money Deposit as per stipulations of ITB shall be submitted as Part-I of the Bid in
separate envelope.
The Bid not accompanied by EMD as per ITB stipulations shall be liable for rejection.
11.2 Part-II: Technical Bid
Technical part of the Bid (Part-II) shall interalia include:
i) Documents and evidences in support of bidder’s fulfillment of stipulated technical
qualification requirements,
ii) Technical details of the offer consisting of all the technical information including
description of plant/units/equipment, facilities, drawings, documents/leaflets & filled-
up questionnaires as given in bid documents. Technical details shall interalia include:
a) Complete description of the plant and equipment offered including their
principles of operation and materials of manufacture with drawings and other
information and documents;
b) The details of the various technical parameters and values as per
requirement of bidding documents and performance guarantees proposed to
be demonstrated, in respect of the Plant and Equipment under the work
offered;
c) Itemised weights for Plant & Equipment.
iii) Detailed time schedule for completion of various activities of Work/Project within the
time of completion of the project as per format provided in bid document,
iv) Resource deployment schedule indicating the bidder's proposal for deployment of (a)
construction equipment and other facilities at site and (b) organisation and
man-power deployment for this work at bidder's head office as well as at site as per
format provided in bid document,
v) List of commissioning spares, recommended spares for operation and maintenance
and Insurance Spares, list of initial fill of oils, lubricants, grease and other
consumables, and list of special tools and tackles, as required under bid
documents,
vi) Details of consortium partner contractors and proposed major sub-contractors, if any
along with, division of work;
vii) Technical deviations as per format, if any, included in Contract / Technical
Specification;
viii) Guaranteed PG parameters for Plant / Equipment in conformity with the
requirements and conditions stipulated in the bid documents.;
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DUBURI, ORISSA
Sec-II : ITB Page 11 of 18
ix) Any other technical information the bidder wishes to furnish.
11.3 Part – III : Commercial Bid
i) Documents and evidences in support of bidder’s fulfillment of stipulated eligibility
requirements,
ii) Documents as required under Financial Qualification requirement,
iii) Duly filled in and signed "Form of Bid";
iv) Power of Attorney/authorisation with the seal of the company in favour of the
authorised signatory of the Bid;
v) A copy of Draft Contract(s), each page duly signed and stamped with official seal, by
authorised signatory of the Bid, as token of acceptance of terms, conditions
contained therein.
vi) Copies of all price schedules (price part) BLANKING THE PRICE FIGURES but with
all other details;
vii) Details of present commitments of the bidder;
viii) Duly filled in Questionnaire on Financial Status as per format provided in bid
document,
ix) Deviations to the Commercial Terms and Conditions, if any, as per format provided
in bid document,
x) Copies of State Sales Tax (OST)/Central Sales Tax(CST) registration with Govt.
authorities in respect of Indian Bidders (Sole Bidders, Indian Partner of Consortium)
or proposed major Indian Sub-Contractor of the Foreign Bidders;
xi) Copies of labour license(s) from statutory authorities, including electrical licences for
supervisors/labours for carrying out electrical work (from Govt. of Orissa) or in case
the same is not available for the respective state(s), an undertaking that the same
shall be obtained and submitted after the award of contract and before
commencement of the work by the bidder at its own cost and risk;
xii) Statement containing very brief details of cases, if any, instituted against the Bidder
and the forum in which they are pending;
11.4 Part-IV: Price Bid
(i) The bidder shall ensure that prices are quoted for full scope of work as stipulated in
bid documents and in accordance with the terms of the bid document.
(ii) Price Part shall consist of prices with detailed break-up of each item along with unit
rates. This part shall interalia include:
(a) Prices with Detailed break-up of price of each item as per annexed
formats/Price Schedules.
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DUBURI, ORISSA
Sec-II : ITB Page 12 of 18
(b) List and itemised price of recommended spares for operation &
maintenance, insurance spares, special tools and tackles, if any, and as
required,
12.0 BID VALIDITY
12.1 Bids shall remain valid for the period of 60 days from the due date of submission of bids
(excluding the last date of submission of bids). A bid valid for a shorter period may be liable
for rejection by the Purchaser.
12.2 If required, the Purchaser may request the Bidder to extend the bid validity period.
13.0 FORMAT AND SIGNING OF BIDS
13.1 Part – I of bid i.e. EMD alongwith its one copy shall be sealed in separate envelope and
shall be marked as “Part – I of Bid : Earnest Money Deposit” [one original and one copy].
13.2 The Bidder shall prepare one (1) original and the one (01) copy each of part-II (Technical) &
part- III (Commercial) of bid and one original and one copy of part – IV (price) of bid and
seal each one of them in a separate envelope, clearly marking each one as: “ORIGINAL-
PART-I”, “ORIGINAL-PART-II”; “ORIGINAL- PART-III”, “ORIGINAL – PART – IV”, COPY
NO. 1-PART-I,” “COPY NO. 1-PART-II,” COPY NO. 1-PART-III” , “COPY NO. 1-PART-IV”
and so on as appropriate.
13.2 The original and all copies of the bid shall be typed or written in indelible ink on white paper
with all pages of A4 size. All pages of original bid as well as copies of the bid, except for
unamended printed literature, shall be signed and stamped with official seal by the
authorized signatory of the Bidder and machine numbered. Original and copies of bid shall
be in solid binding.
13.3 Bid shall be submitted under a covering letter indicating clearly the summary of bid chapters
with annexures/schedules of the complete bid. All the copies of bids shall be complete in all
respects with all their attachments/enclosures.
13.4 In the event of any discrepancy between the original and any copy, the original shall govern
and shall be considered for the purpose of evaluation of the Bid by the Purchaser.
13.5 Insertion, post script, addition and alteration in the bid shall not be considered for the purpose
of evaluation by the purchaser unless confirmed by the authorized signatories of bids and
official seal.
D. SUBMISSION OF BIDS
14.0 SEALING AND MARKING OF BIDS
14.1 The Bid shall be prepared and submitted in double sealed envelope in the following manner:
All the envelopes of Part-I of bid (Original as well as Copy) shall be further sealed in an
outer envelope/package and outer envelope/package shall be marked as:
“PART- I OF BID: EARNEST MONEY DEPOSIT [ ONE ORIGINAL AND ONE COPY]”
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sec-II : ITB Page 13 of 18
Similarly, the envelopes of Part-II, III & IV of bid (Original as well as Copies) shall be further
sealed in an outer envelope/package and outer envelope/package shall be marked as:
“PART- II OF BID: TECHNICAL BID [ ONE ORIGINAL AND ONE COPY]” , and
“PART- III OF BID: COMMERCIAL BID [ ONE ORIGINAL AND ONE COPY]”, and
“PART- IV OF BID: PRICE BID [ ONE ORIGINAL AND ONE COPY]” as appropriate.
14.2 The inner and outer envelopes shall
(a) be addressed to the Purchaser at the address as specified in ITB Clause 15.1, and
(b) bear the following details :
PROJECT NAME :
TENDER FOR :
NIT NO. :
DO NOT OPEN BEFORE: [Insert Due date and time of submission]
14.3 Each envelope/package shall indicate the name and address of the Bidder to enable the bid
to be returned in unopened in case it is declared “late.”
14.4 If the inner/outer envelope(s) are not sealed and marked as per above, the Purchaser will
assume no responsibility for the bid’s misplacement or premature opening. Such bids shall
be liable for rejection by the Purchaser.
15.0 DEADLINE FOR SUBMISSION OF BIDS
15.1 Bids must be received by the Purchaser at the address and by due date and time, as
specified in BDS.
15.2 The Purchaser may, at its discretion, extend this deadline for submission of bids.
16.0 LATE BIDS
Any bid received by the Purchaser after the bid submission deadline as specified under
ITB, will be rejected and returned unopened to the Bidder.
E. EVALUATION OF BIDS
17.0 EVALUATION OF EARNEST MONEY DEPOSIT (PART – I)
17.1 The Purchaser shall first examine the Bid Security submitted by the Bidder for its
compliance with bid documents.
17.2 A positive determination i.e Bidder’s fulfillment of stipulated requirement and acceptability of
its Bid Security will be a prerequisite for the Purchaser to evaluate technical and commercial
parts i.e. parts II and III of Bidder’s Bid. A negative determination will result in rejection of the
Bidder’s bid without its further evaluation.
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DUBURI, ORISSA
Sec-II : ITB Page 14 of 18
18.0 EVALUATION OF TECHNICAL AND COMMERCIAL BIDS (PARTS – II & III)
18.1 Part-II & III i.e., the technical & commercial parts of the Bid of only such bidders shall be
evaluated, whose EMD are acceptable to the Purchaser.
18.2 Techno-commercial evaluation including eligibility criteria & qualification requirements thereof
shall be carried out based on the information/documents submitted in response to stipulated
requirements of the bid documents. The bid shall be evaluated for complete scope of work.
18.3 The Purchaser will carry out a detailed evaluation of the Techno-commercial parts of the bid
in order to determine whether the technical aspects/details furnished, are substantially
responsive to the requirements set forth in the bid documents. In order to reach such a
determination, the Purchaser will examine the information furnished by the Bidder, taking
into account of following factors:
(a) Fulfillment of stipulated eligibility criteria & qualifications requirements by the Bidder.
(b) Overall completeness and compliance with the Technical/Tender Specification and
drawings, and deviations from the Technical/Tender Specification;
(c) Achievement of specified performance criteria/parameters of the
equipment/facilities;
(d) Compliance with the stipulated time schedule and any alternative time schedules
offered by bidders, as evidenced by a milestone schedule provided in the bid
The bidders are required to adhere the stipulated completion schedule specified in
the Bid Documents. While no credit will be given to earlier completion, the bids
offering completion schedule beyond stipulated completion will be liable for rejection
as being non-responsive.
(e) Any other relevant technical factors that the Purchaser deems necessary or prudent
to take into consideration
(f) Any material deviation to the commercial and contractual provisions stipulated in
the bidding documents.
The followings provisions of Bid documents shall be considered as critical and
deviation to such provisions shall constitute material deviation, which shall render the
bid liable for rejection as being non-responsive:
(i) Earnest Money Deposit
(ii) Appilicable Laws
(iii) Taxes and duties
(iv) Effective Date of Contract
(v) Warranty
(vi) Performance Guarantees
(vii) Patent Indemnity
(viii) Indemnity
(ix) Security Deposit
(x) Liquidated damages
(xi) Force Majeure
(xii) Arbitration
(xiii) Jurisdiction of Court
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DUBURI, ORISSA
Sec-II : ITB Page 15 of 18
18.4 In the Techno-Commercial evaluation of the bids, the Purchaser may waive any minor non-
conformity or irregularity in the bid that does not constitute material deviation.
18.5 The bid that do not meet acceptable standards of completeness and/or is not in conformity
with stipulated requirements will be liable for rejection as being non-responsive.
18.6 The price bid evaluation shall be carried out only in respect of techno-commercially
responsive and acceptable bids.
19.0 CLARIFICATION OF BID AND TECHNO-COMMERCIAL DISCUSSIONS
19.1 Purchaser, if required, may obtain clarifications, at its discretion, on any issue of the offer
including clarifications on material deviations included in the offer by bidder, by requesting for
such clarifications from any or all the bidders to facilitate the evaluation of offer.
19.2 If necessary, The Purchaser may conduct discussions/clarification meetings with each or any
Bidder to clarify any aspects of its Techno-Commercial bid.
Unless permitted or requested by the Purchaser, which he may do so at his discretion,
Performance Guarantee (PG) parameters and guaranteed values once furnished shall not be
subject to change. Any unilateral change by the bidder in furnished Performance Guarantee
(PG) parameters and/or guaranteed values shall render the bid liable for rejection as being
non-responsive.
The Bids offering PG parameters and guaranteed values not in conformity with the
requirements stipulated in bid documents will be liable for rejection as being non-
responsive.
19.3 During Techno-Commercial evaluation of Bid, the Purchaser may bring to the attention of
the bidder any matter, technical or otherwise, where for whatever reason; it requires
amendments or changes to be made to the Bid documents/Techno-Commercial bid. All
such amendments or changes required by the Purchaser will be formally notified to the
Bidder, which will form part of the bidder’s bid.
19.4 In the process if any bidder desires to revise the prices quoted by him as a result of techno-
commercial discussions/clarifications, the bidder, at the purchaser’s discretion, may be
permitted either to submit addition/deletion with respect to original price bid or to submit the
revised price bid.
However, any unsolicited unilateral change / modification and/or withdrawal of any terms &
conditions and stipulations including scope of the Bid & its Price Bid by the Bidder, either in
part or full, after submission of the Bid & within its validity, may be treated as revocation of the
Bid and may render the Bid liable for rejection & forfeiture of the Bid Security by the
Purchaser.
20.0 EVALUATION OF PRICE BIDS (PART-IV)
20.1 Price Bids (Part-IV) shall be evaluated of only those Bidders whose Techno-Commercial
parts of the bid (Part-II & Part - III) are determined by the Purchaser to be Techno-
commercially acceptable.
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DUBURI, ORISSA
Sec-II : ITB Page 16 of 18
20.2 The prices quoted in foreign currency, if any, will be converted into equivalent Indian Rupees.
The BC selling exchange rate prevailing on the due submission date of final price bid, issued
by State Bank of India, will be the basis for evaluation of bids.
20.3 In case of bids offering deviations such as deviations in delivery schedule, payment terms etc.
and if such deviations are acceptable to the Purchaser, which shall be at its discretion, quoted
prices shall be loaded if so specified in BDS, by factors as considered appropriate by the
Purchaser for the purpose of price evaluation.
20.4 Technical loading on quoted price shall be done, if so specified in BDS, for the Plant &
equipment offering differing performance parameters & guaranteed values and utilities
consumption rates as per stipulations specified in BDS.
20.5 In case, a bidder does not quote for all the items for which unit rate(s) quotation have been
invited for estimated quantities specified in the bid documents by the Purchaser, the total
quoted price of the bidder shall be loaded by the highest price quoted for that item by other
bidders, for the purpose of evaluation. However, if such bidder is selected for award of
contract, the price for the items not quoted by him shall be negotiated and finalised prior to
award of the contract.
20.6 Prices shall be mentioned in words & figures both. In case of any contradictions between the
prices mentioned in figures and words, the prices mentioned in words shall be considered
final. Also, in case of any arithmetical errors in regard of total amount and individual amount,
individual rates shall be taken as final and the total amount shall be adjusted accordingly.
21.0 DISQUALIFICATION
Even if the bidders meet all criteria for qualification, they are liable to be disqualified if they
have:
a) Made untrue or false representations in the forms, statements and enclosures
submitted in proof of qualification requirements, and/or,
b) Any record of poor performance such as bad workmanship, abandoning the work,
not properly completing the work, inordinate delays in completion, or financial failure,
non-fulfillment of warrantees and guarantees etc.
c) Any record of civil or criminal cases pending against the bidder or decided against
him. d) In case, (at any stage of the tendering process) any tampering/ unauthorized
alteration to the bidding document available on the NINL Website, is noticed in the Bid (as submitted by the bidder), the said Bid shall be summarily rejected and the company shall have no liability whatsoever in the matter.
However, deviations, if any, proposed by the bidder may be separately indicated in
the format provided in the bid document for acceptance or other wise by NINL
Such proposed deviations will not be treated as tampering for the purpose of
application of the clause.
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DUBURI, ORISSA
Sec-II : ITB Page 17 of 18
F. AWARD OF CONTRACT
22.0 AWARD CRITERIA
22.1 Subject to stipulations of bid documents, the Purchaser will award the contract to the
successful Bidder whose bid has been determined to be substantially techno-commercially
responsive & acceptable and lowest evaluated.
23.0 PURCHASER’S RIGHT TO ACCEPT ANY BID OR TO REJECT ANY OR ALL BIDS
The Purchaser reserves the right to accept or reject any bid, and to annul the bidding
process and reject all bids at any time prior to award of contract, without assigning any
reason thereof and without thereby incurring any liability whatsoever to the affected Bidder
or bidders.
24.0 LETTER OF AWARD (L.O.A.)
24.1 Prior to the expiration of the period of bid validity, the Purchaser will notify the successful
Bidder in writing, that its bid has been accepted. The Letter of Award will constitute the
formation of the contract.
24.2 Upon the successful Bidder’s signing of Contract Agreement, the Purchaser will notify each
unsuccessful Bidder of the outcome of its Bid and will discharge its bid security.
25.0 SECURITY DEPOSIT
25.1 Within the period, as specified under Draft Contract, the successful Bidder shall furnish the
security deposit as per its stipulations.
25.2 Failure of the successful Bidder to comply with requirements of this Clause, the letter of
award issued to the bidder may be annulled and the bid security (Earnest Money Deposit)
of the bidder be forfeited. In such event, the Purchaser may make the award to the next
lowest evaluated Bidder or call for new bids, as considered appropriate.
26.0 SIGNING OF CONTRACT AGREEMENT
26.1 The enclosed Draft Contract including General Conditions of Contract, Special Conditions of
Contract and Contract Specification / Formats of Annexures (which shall be duly filled after
Techno Commercial evaluation) including changes/modifications thereto, if any, to the extent
agreed & accepted by the Purchaser during evaluation of Techno-commercial parts of the Bid
shall form the basis of the final contract to be entered into with the successful bidder
subsequent to the acceptance of tender in the form of Letter of Award. The Bidder shall
carefully go through the terms & conditions and other requirements given in the same and his
offer should be in line with the same. If required, the Purchaser may enter into following
contracts:
(a) For supply of imported equipment and supervision services, if any (with foreign prime
bidder/foreign consortium partner of Indian Prime Bidder).
b) For supply of indigenous equipment (with Indian Bidder/ Indian consortium partner of
foreign prime bidder).
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DUBURI, ORISSA
Sec-II : ITB Page 18 of 18
c) For services comprising civil work, erection and commissioning including PG Tests
etc. (with Indian Bidder/ Indian consortium partner of foreign prime bidder).
d) Overall responsibility agreement with the Prime Bidder of the Consortium to own the
full responsibility and liability for faithful and due performance of the Contract
Agreement (s) entered by the Purchaser with his Consortium Member (s).
26.2 All the Contract Agreement(s) inline with above, shall be signed within 30 (Thirty) days from
the date of “Letter of Award (L.O.A.)”, unless otherwise specified in the Letter of Award issued
to the successful Bidder ; provided there are no deviations, reservations & conditionalaties in
the Bidder’s Bid (except to the extent agreed by the Purchaser during Techno-commercial
evaluation of Bids).
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sec-III : BDS Page 1 of 4 ITT No. 11.80.Q693/NINL- PH-II/OL/120
SECTION-III : BID DATA SHEET (BDS)
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sec-III : BDS Page 2 of 4 ITT No. 11.80.Q693/NINL- PH-II/OL/120
BID DATA SHEET The following bid-specific data shall be complementary to the provisions in the Instructions to Bidders
(ITB), unless any provision of a BDS Clause expressly modifies, amends, deletes or replaces the
stipulation of a ITB Clause.
Sl. No. Ref ITB Clause No,
If applicable
As per BDS
1.0 - Name of Project/Work: Structural Fabrication & Erection and other associated works.
2.0 ITB Clause 2.0
Eligible Bidders : As given in Instructions to Bidders.
3.0 ITB Clause 3.1.1
1) The bidder must have experience of execution of similar type of structural fabrication & erection works in Govt./Semi Govt./PSU/major private sector in steel plants. The bidder must have executed at least one of the following jobs during last seven years (ending on 31
st December 2012)
(i) Three similar type of structural erection works, completed, value not less than Rs.36.00 Lakhs each
or
(ii) Two similar type of structural erection works, completed, value not less than Rs.45.00 Lakhs each
or
(ii) One similar type of structural erection works, completed, value not less than Rs.72.00 Lakhs.
Completion Certificate in the above regard to be submitted along with the bid.
2) The average annual financial turnover during the last three years (ending on 31
st March 2012) should be Rs.27.00 Lakhs.
3) Organization chart with list of erecting & lifting equipment (Higher capacity cranes (150 T) Hydra, Trailor etc.) and other tools & tackles as required for erection.
4 ) Mobilization with full resources within 07(Seven) days after GO-AHEAD Letter/Letter of Award placement
4.0 ITB Clause 3.1.2 (i) & (ii)
The details / documents as required under ITB shall be furnished.
5.0 ITB Clause 3.2.1
Financial Qualification Requirement:
Net worth in each of last three financial years (ending 31st March
2012) shall be positive.
6.0 ITB Clause 3.2.2 (i), (ii) & (iii)
The details / documents as required under ITB shall be furnished.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sec-III : BDS Page 3 of 4 ITT No. 11.80.Q693/NINL- PH-II/OL/120
Sl. No. Ref ITB Clause No,
If applicable
As per BDS
7.0 ITB Clause 4.1
Bid Documents comprises of followings :
Vol – I : Invitation To Tender comprising of, Instructions To Bidders,
Bid Data Sheet (BDS), Forms, and Price Schedules.
Vol – II : Draft Contract(s) comprising of :
(a) Draft Contract for Structural Fabrication & Erection and other
associated works.
(b) Contract Specification [Schedule – 4 of Draft Contract(s)]
consisting of :
(i) Technical Specification
(ii) General Specification Nos.
a)MEC/GS/Q693/11/37/01 Rev – 2 (GS-01)
(b)MEC/GS/Q693/11/20/05-Rev-3 (GS-05)
8.0 ITB Clause 5.10
Purchaser’s address to contact for site visit:
Executive Director (Project & Works),
Neelachal Ispat Nigam Limited
At Kalinga Nagar Industrial Complex
P.O. Duburi - 755026, Distt. Jajpur, Odisha (India)
Email : [email protected]
9.0 ITB Clause 6.1
The address for communication for obtaining clarifications on bidding documents, if any, shall be :
Shri S.S.Sahu , Astt.General Manager(Commercial)
Neelachal Ispat Nigam Limited, Neelachal House, 2nd
Floor
At Kalinga Nagar Industrial Complex
P.O. Duburi - 755026, Distt. Jajpur, Odisha (India)
Email : [email protected]
10.0 ITB Clause 10.1 & 10.2
Amount and mode of Bid Security (Earnest Money Deposit):
(a) Amount of Bid Security in Indian Rupees 75,000/- (INR Seventy five thousand only).
(b) Mode: DD from the bank as specified in ITB , in favour of “Neelachal Ispat Nigam Limited” payable at Bhubaneswar /Jajpur Road, or Bank Guarantee operable at Bhubaneswar as per details given in ITB.
All other stipulations of ITB shall remain unchanged.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sec-III : BDS Page 4 of 4 ITT No. 11.80.Q693/NINL- PH-II/OL/120
Sl. No. Ref ITB Clause No,
If applicable
As per BDS
11.0 ITB Clause 11.2 (v)
Not Applicable.
12.0 ITB Clause 15.1
Address and Deadline for submission for Bid: (a) address for submission of Bid: Shri S.S.Sahu , Astt.General Manager(Commercial)
Neelachal Ispat Nigam Limited, Neelachal House, 2nd
Floor
At Kalinga Nagar Industrial Complex
P.O. Duburi - 755026, Distt. Jajpur, Odisha (India)
(b) Deadline for submission of Bids: 15.00 (Fifteen) hours “Indian Standard Time (IST)” on
13.02.2013.
13.0 ITB Clause 18.3 (f) (iv)
Replace “Warranty” with “Guarantee / Warranty / Defect Liability Period, (whichever is applicable).”
14.0 ITB Clause 20.3
Loading for Price evaluation : As per ITB
15.0 ITB Clause 20.4
Not applicable.
16.0 ITB Clause 21.0 (a)
Add followings after last words of the Clause i.e. after “and/or” :
“made any misrepresentation of facts in order to influence the tendering process and its outcome, or the execution of the Contract, and/or”
17.0 ITB Clause 26.0
Para (a), (b), (c) and (d) not applicable for this bidding. However, the Employer reserves the right to split the contract between two and more than two bidders for entire work.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sec-IV Forms Page 1 of 20
SECTION-IV : FORMS
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sec-IV Forms Page 2 of 20
SECTION-IV: FORMS
CONTENTS
Form No. Description Page No.
1. Form of Bid
3 of 20
2. Form for Bank Guarantee against Earnest Money Deposit
5 of 20
3. Overall time schedule
7 of 20
4. Resource Deployment Schedule
8 of 20
5. Questionnaire for Financial Status
9 of 20
6. Reference of similar work
10 of 20
7. Deviation schedule to commercial Terms & Conditions
11 of 20
8. Form for consortium agreement
12 of 20
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sec-IV Forms Page 3 of 20
FORM-1
FORM OF BID
(To be submitted by the Bidder with the Bid on Bidder's letterhead)
From:
________________________
________________________
________________________
________________________
To:
Neelachal Ispat Nigam Ltd.
IPICOL House, 1st floor, Annexe building
Janpath
Bhubaneswar, Orissa, India.
Subject:
1. Having carefully examined all the Bid Documents attached to your Invitation to Bid No.
_______________ dated ___________, we offer to complete the WORKS in conformity with all the
terms and conditions stated in Bid Documents. The Plant & Equipment and Services offered are of
best and latest standards.
2. We undertake, in case our bid is accepted, to commence the work from the effective date of Contract
and to complete and deliver the whole of the work and responsibilities comprised in the contract within
......... (both in figures and words) months as stipulated in the Technical Specifications.
3. We are submitting the Earnest Money deposit for a sum of ............ in the form ....................... as
instructed by you. This Earnest Money shall be governed as per the stipulations provided in the
"Instructions to Bidders".
4. We agree to abide by and keep our Bid valid initially for a period of 180 (one hundred eighty) days
from the due date of submission of Bids, and it shall remain binding on us and may be accepted at
any time before the expiry of that period.
5. Should our Bid be accepted, we hereby agree to abide by and fulfil all Terms and Conditions of Bid
Document as accepted by us and in default thereof, to forfeit and pay to Neelachal Ispat Nigam
Limited (NINL) or NINL's successors, assignees or authorised nominees such sums of money as are
stipulated in conditions contained in Bid Documents and agree to furnish Bank Guarantee towards
Contract Performance as per the proforma prescribed by NINL and acceptable to NINL and for the
sum equal to 10% of "Contract Price" (including provision for covering future escalation in prices due
to variation in scope of work, if any), for the entire scope of work within 15 days from the date of
issuance of Letter of Award. We understand that NINL are not bound to accept the lowest or any Bids
received and NINL has the right to reject any bid, without assigning any reason whatsoever.
6. This Bid together with written Acceptance thereof, shall constitute a binding CONTRACT between
NINL and ourselves till a formal contract is executed.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sec-IV Forms Page 4 of 20
7. We have also furnished an internal Agreement with our Consortium Partners and Indian Assignee in
line with NINL's requirements. *
8. Date __________________ day of _________________________
Signature ____________________
In the capacity duly authorised to
sign bids for and on behalf of
______________________________
(IN BLOCK LETTERS)
(with the Company seal)
Witness :
1. Signature _________________
Date ____________________
Address ___________________
Occupation ________________
2. Signature _________________
Date ____________________
Address ___________________
Occupation ________________
* Delete, if not applicable.
[ Note: Power of Attorney in favour of authorised signatory of this Bid Form shall accompany]
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sec-IV Forms Page 5 of 20
Form-2
FORM FOR
BANK GUARANTEE AGAINST EARNEST MONEY DEPOSIT
[1. The Bank Guarantee should be furnished on a non-judicial stamp paper of appropriate value
2. The stamp paper should be purchased in the name of Bank executing the Guarantee.]
M/s Neelachal Ispat Nigam Limited
IPICOL House, 1st Floor,
Janpath,
Bhubaneswar
Dear Sirs,
1. In consideration of your agreeing to accept Guarantee towards Earnest Money of US $ / INR
_________________ (US Dollar/INR _____________________________) against the Tender No.
_______________________ dated ____________ floated by M/s Neelachal Ispat Nigam Limited
(hereinafter called the “Purchaser”) M/s ________________ (hereinafter called the Tenderer)
requested us to provided the guarantee to fulfill the tender condition, we
_________________________________ _________________________________ (Banker’s
name) are holding in trust in favour of you the amount of Rs. ____________ (Rupees
____________________________) and agree to pay to you on demand immediately without protest
or demur or reference to the Tenderer, if the Tenderer failed to perform all or any of their obligation
under the said Tender. The decision of the Purchaser duly communicated in writing to the Bank that
the Tenderer have failed to perform all or any of the obligation under the said Tender shall not be
questioned and shall be final and conclusive (irrespective of stand that can be taken by or on behalf
of Tenderer). The said amount of Rs. _______ (Rupees _______________________________) will
accordingly forthwith be paid without any conditions or proof whatsoever.
2. It is fully understood that this guarantee is effective for a period of ________ days from the date of
issue and shall continue to be enforceable till six months thereafter and that we
______________________________________________ (Bank) undertake not to revoke this
guarantee during its currency without the consent in writing of the Purchaser.
3. We ____________________ (Bank) further agree that Purchaser shall have the fullest liberty without
affecting in any manner our obligation hereunder to vary any of the terms and conditions of the said
Tender from time to time or to postpone for any time or from time to time any of the powers
exercisable by the Purchaser against the said Tenderer and/or forbear to enforce any of the terms
and conditions relating to the said Tenderer and we shall not be released from our liabilities under this
guarantee by the reason of any such variation or extension being granted to the said Purchaser or for
any forbearance and / or omission on part of Purchaser or any indulgence of the Purchaser, to the
said Tenders or by any other matter or thing whatsoever which under the law relating to the sureties
would, but for this provision have the effect of so releasing us from our liability under this guarantee.
We __________________________ (Bank) further agree that the guarantee herein contained shall
not be affected by the liquidation or winding up, dissolution or change in the constitution of the said
Tenderer.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
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4. Your right to recover the said sum of INR _________________ [(INR)Rupees _____________
________________________ only] from us in any manner will not be affected or suspended by the
reason of the fact that any dispute or disputes have been raised by the Tenderer and/or that any
dispute are pending before any officer, Tribunal of Court.
5. We have power to issue this guarantee in your favour and the undersigned has full power to execute
this guarantee under the Power of Attorney granted to me by the Bank.
For & on behalf of
________________
(Banker’s Name)
________________
Branch Manager
(Banker’s Seal)
Signed and delivered Dated ____________
For and on behalf of the above Bank
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
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FORM-3
OVERALL TIME SCHEDULE
(Bidder to fill-in for the
Project and return with his Bid)
Weeks from Effective Date of Contract Sl. No. Description of Activity /
Work Start Finish
Total Contractual completion time for entire work :
under the scope for the Project.
…………….. months / weeks from the Effective Date
of Contract
Signature : _____________________
In the Capacity duly authorised to sign bids
for and on behalf of
_______________________
(IN BLOCK LETTERS)
(with Company seal)
Notes :
1. The Bidder shall furnish the schedule of all major activities related to design, engineering,
supplies and other services, site work like construction/erection, testing, commissioning, PG
tests etc., activities related to associated civil/structural/mechanical/electrical/instrumentation
etc whichever and wherever applicable.
2. For civil/structural works at site, the detailed activity wise time schedule for each major activity
connected with the work under the scope shall be furnished.
3. The details of activity wise schedule shall be in line with the work requirements and the scope
setforth in the Draft Contract and other bidding documents included therein.
4. All tasks/activities shall be carried out in sequential manner so as to achieve the project
implementation within stipulated contractual completion time schedule and as per
requirements and stipulations setforth in bidding documents.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
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FORM-4
RESOURCE DEPLOYMENT SCHEDULE
(Bidder to furnish details as required herein below alongwith his Bid)
1. Construction / Erection Equipment, Tools & Tackles etc.
The Bidder shall indicate the schedule of construction/erection equipment in line with the requirements
setforth in Draft Contract and other Bidding Documents with details of each which he proposes to
deploy at site for the contract work as per the following proforma:
-------------------------------------------------------------------------------------------------------------------------------
Sl. Description of Make Capacity Year of Quantity
No. constn./ erection eqpt. lift, reach etc. manufacture
-------------------------------------------------------------------------------------------------------------------------------
2. Organisation and Manpower Deployment
The Bidder shall indicate:
a/ Number of Engineers with details, he proposes to deploy at his Head Office for
Design and Engineering and for equipment procurement and follow-up including
bio-data of key personnel.
b/ Site organisation with details and bio-data of the site-in-charge and other key
personnel.
c/ Skilled and unskilled labour, major activity-wise and skill-wise in man-months.
3. The Bidder shall indicate the details of initial mobilisation at site, which will be mutually discussed and
finalised with the successful bidder before award of the contract.
4. It is the responsibility of the successful bidder to mobilise all additional resources, if the progress is
slow or to make up the delay already occurred in order to match the completion schedule.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
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FORM-5
QUESTIONNAIRE ON FINANCIAL STATUS
(Bidder to furnish details as required
herein below alongwith his Bid)
1. Certified/Published Balance Sheet/Annual Report for the last 3 years.
2. Certified Financial Position regarding :
i/ Working capital (difference between current assets
and current liabilities).
ii/ Capital Employed - net fixed assets plus working
capital.
iii/ Net worth - paid up capital plus reserves.
3. Certified Liquidity and solvency statement giving :
i/ Ratio of current assets to total net assets.
ii/ Ratio of quick assets (Sundry debtors, loans and
advances, cash and bank balances) to current
liabilities.
4. Provision for contingent liabilities, if any.
5. The value of the single major order executed and time taken for its delivery / completion during the
past 5 years.
6. Orders in hand at present - Nos. of major orders, value and date of delivery, name of the customer
against each.
7. Source and application of funds statement during last three years.
8. Certificate from the Bankers regarding credit worthiness.
9. Up-to-date Sales Tax & Income Tax Clearance Certificate. (Indian Bidders/Indian Assignee)
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
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FORM-6
REFERENCE OF SIMILAR WORK
Sl.
No.
Full particulars of
similar works
carried out by
the bidder
Amount
of work
(Rs.)
(In
Million)
(INR)
Completion
time as
stipulated
Actual
completion
time
Date of
commissioning
Name and
address of
authorities for
whom work
was carried
out
[Notes 1) A separate sheet shall be used by the bidder for each of its client for giving the
details in the proforma mentioned above. The sheet shall be duly signed and
submitted with the bid (Part II).
2) The bidder shall furnish the above details relevant in support of Qualification
criteria.
3) Such table alongwith documentary evidence shall be furnished for the
Bidder/Consortium or Joint Venture partners and his proposed major
sub-contractors individually.
4) Performance certificate from the Clients for satisfactory completion and
operation of Units/Works executed by the bidder shall be submitted along with
the form. Without performance certificate from the client, the information shall
be taken as incomplete and shall be evaluated accordingly.]
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
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FORM-7
DEVIATION SCHEDULE TO COMMERCIAL TERMS & CONDITIONS
(If the proposal has got any deviation from the GCC / SCC, Bidder shall tabulate those deviations in this
Schedule. Attach more sheets, if necessary. It is confirmed that except those deviations, as tabulated
hereunder, the complete offer is in agreement with the specification requirement.
-----------------------------------------------------------------------------------------------------------------------
Sl. Clause No. as in General Conditions Deviations Reasons for
No. the ITT/ NIT & General of Contract/SCC proposed by deviations
Conditions Stipulations the Bidder
of Contract/SCC
-----------------------------------------------------------------------------------------------------------------------
________________________________________________________________________
Bidder’s Signature with Seal
[Notes: 1/ Deviation, if any, shall be indicated only in this schedule.
2/ Deviation listed elsewhere shall be summarily rejected and shall also be
ignored. Bidder shall be solely responsible & liable for such deviation included
in his bid
3/ No separate printed terms and conditions shall be considered and shall be
totally rejected.
4/ Deviations shall only be discussed during the bid negotiations, if any, and no
fresh additional deviations shall be entertained.
5/ Deviations, if any, constituting material deviation in terms of bid documents
shall render the bid liable for rejection. ]
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
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FORM- 8
FORM FOR CONSORTIUM AGREEMENT
CO-OPERATION AGREEMENT BETWEEN ....................................................... FOR SUBMISSION
OF TENDER AND EXECUTION OF CONTRACT FOR ................... PLANT FOR NEELACHAL
ISPAT NIGAM LTD.
This ............................ AGREEMENT is made this ........ day of .........................
By and between
...................................................................................................... (Hereinafter referred to as ".............")
having its office at ................................................ (which expression shall, where the context so admits,
include its successors in title and assigns) of the FIRST PART;
AND
......................................................................................................... (Hereinafter referred to as "............."),
having its Registered Office at ...................................................................... (which expression shall, where
the context so admits, include its successors in title and assigns) of the SECOND PART;
(Both ................. AND .................. hereinafter collectively referred to as " the Leaders")
AND
........................................................................... (hereinafter referred to as " .............") having its Registered
Office at .................................................. and Project & Engineering Office at ....................,
.............................., ....................... India (which expression shall, where the context so admits, include its
successors in title and assigns) of the THIRD PART;
AND
.............................................. (hereinafter referred to as "..............."), a company incorporated under the
Indian Companies Act, 1956 and having its Registered Office at
.................................................................................., Orissa and Head Office at
.................................................. (which expression shall, where the context so admits, include its successors
in title and assigns) of the FOURTH PART;
(Both ................ AND ................ hereinafter collectively referred to as "the Associates")
(The parties to this agreement, ...................................... and ....................... hereinafter collectively referred
to as "the Parties").
WHEREAS the Leaders possess extensive know-how and experience in the design, engineering,
construction, manufacturing and operation of ................ Plants.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
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AND WHEREAS the Associates have experience in execution of contracts for various industrial plants on
turnkey basis.
AND WHEREAS ......................................................., A COMPANY INCORPORATED UNDER THE
Companies Act, 1956 and having its office at ...................... ....., in the State of Orissa, India (hereinafter
referred to as " Purchaser:") has issued tender enquiry No. ........................................................... for
construction of a new ........................ Plant at the Purchaser's site (hereinafter referred to as " the Plant").
AND WHEREAS the Leader is desirous of submitting a tender to the Purchaser for execution of the
contract for the plant as per tender specification in association with the Associates, the Leader as the main
bidders and the associates as the joint bidders;
AND WHEREAS the Parties have entered into a tie-up Agreement on _________________ (hereinafter
referred to as "the Principal Agreement") for the purpose of submission to the Purchaser for confirming the
tie up between the parties;
AND WHEREAS the parties are now desirous of entering into this Supplementary Agreement in respect of
the Principal Agreement clearly defining the scope and responsibilities of the parties and to clarify certain
articles of the Principal Agreement in the manner hereinafter appearing Both the Principal Agreement and
the Supplementary Agreement are collectively hereinafter referred to as the Agreement.
NOW THIS AGREEMENT WITHNESSETH AS FOLLOWS :
ARTICLE - 1 SCOPE OF THE PARTIES
1.1 The tender shall be submitted to the Purchaser by the Leader in its own name and shall form the
basis of the contract with the Purchaser. The Leader shall stipulate in the tender that ...................
AND ....................... will be their associates for undertaking all the Indian supplies and services as
provided in Contract No. -_______.
1.2 The Leader shall provide the Associates all required data, drawings, specifications and other
information / details to enable the associates to prepare its portion of the tender including the
information required for estimating the marine freight and Insurance. Any difference between the
estimation with the real happening shall be on the Associates' account. These shall be furnished by
the Leades to the associates well in advance to allow the Associates sufficient time to prepare its
portion of the tender and submit to the Leader.
1.3 The Leader and the Associates shall jointly discuss and prepare their respective portions of the
tender.
1.4 The parties shall co-operate with each other in all the matters connected with the contract for a
smooth and successful execution of the contract.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
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ARTICLE - 2 SCOPE OF SUPPLIES & SERVICES
2.1 The division of scope of supplies services between the parties shall be as per Annexure -……...
The division of scope of supply of critical equipment between the Parties shall be as per Annexure-
…………...
The services to be rendered by ………………… to the experts of Leader at India shall be as per
Annexure - ………….
Any subsequent change in the scope of supplies shall be mutually agreed upon and the price
adjusted accordingly.
In addition to above, as members of the consortium, each party shall interalia be responsible and
liable for its respective scope of work as follows,
a) LEADER shall be responsible and liable for manufacture, supply and delivery at port of
shipment of plant equipment as stipulated in the technical specification for iron and steel
plant at Duburi, ORISSA for ………………………………… on FOB PORT OF
SHIPMENT BASIS AS PER Contract No. ……...
b) LEADER shall be responsible and liable for basic engineering of complete plant complex,
design & engineering of equipment as stipulated in technical specifications volume II and
supervision of erection, testing of supplies made witness of testing of indigenous
equipment supplied by the Purchaser. Start-up, interfacing & integration, commissioning
and performance guarantee tests and training of Purchaser's personnel and other technical
services associated with critical equipment, overall coordination for establishing
performance guarantee for complete plant complex as per Contract No. ………….
c) Associate shall be responsible and liable for manufacture, procurement, supply of
equipment stipulated in technical specifications on FOR destination and delivery utpo
project site basis as per Contract No. ........... including ........................ (on FOB basis, if
imported).
d) Associate shall provide services of supervision of erection, start up, testing of equipment,
interfacing, integration, commissioning, performance guarantee tests of supplies covered
under Contract No......................
e) Associate shall provide the services for marine transport & insurance, port clearance, etc.,
inland freight & transit insurance for delivery of FOB supplies and handing over at site as
stipulated in technical specifications as per Contract No. .......................
f) Associate shall provide services towards port clearance, air insurance & freight, inland
freight & transit insruance for delivery of all the basic engineering drawings / documents
and some other documents / drawings including revised drawings, if any, supplied by
Leaders on FOB basis upto project site as per Contract No....................
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
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g) Associate shall provide the services towards engineering of equipment as required by the
leader including services of supervision of manufacture, erection, start-up, testing of
equipment, interfacing, integration, commissioning, performance guarantee tests including
training in India as per Contract No. ...........
h) Associate shall assist the Purchaser for making the insurance claim for FOB Supplies.
If the scope of work of members of consortium is not mentioned specifically here, but is
belonging to a specified member of consortium according to the contracts, then the
specified member shall provide the same.
2.2 All the parties agree that as stipulated in the tender once the tender is accepted by the Purchaser,
the Purchaser shall award separate contracts on the parties for their respective portions of the work
as per the tender and that all payments towards the supplies and services shall be made directly to
the respective parties by the Purchaser in accordance with the contract.
2.3 The demonstration of performance of the plant is the responsibility of the leader. The Associates
shall be responsible and liable for their contractual obligations such as, manufacture of equipment
with good workmanship and engineering practice, etc. Also all parties shall ensure the timely
completion of their respective scope of contract.
To ensure the performance is achieved, Leader shall monitor and inspect the work being
undertaken by its Associates regularly and inform the concerned Associates of any shortcomings
and advise corrective measures and the Associates shall strictly follow the instruction & direction
of Leaders.
ARTICLE - 3 IMPLEMENTATION, RESPONSIBILITIES AND LIABILITIES
3.1 The Leaders and the Associates shall furnish each other all necessary data and information as per
the time schedule agreed upon between the parties in accordance with the contract and the Leader
and Associates shall complete their scope of work strictly according to the contract and time table.
3.2 The Parties shall keep each other informed of any and all developments which might be to the
interest of the parties during the execution of the Contract.
3.3 After award of the contract by the Purchaser a Project Execution Committee (PEC) shall be
formed consisting of one representative from each party. The representative from the Leader shall
officiate as the Chairman of the Committee. The Committee shall formulate policy for execution
of the contracts, monitor the progress of work of each party on a regular basis and the Committee
shall directly co-ordinate with the Purchaser on all matters. In case of any dispute between the
parties during the project execution, the decision of the Chairman of PEC shall be final and
binding for all the parties. However this will not prevent any party from referring to arbitration, if
required.
3.4 Each party shall consult the other party / parties before making any commitment / statement to the
Purchaser. All agreements / commitments to be made to the Purchaser on contractual matters shall
have the prior approval of the Chairman of PEC.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
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3.5 The parties shall be bound by the terms of the Contract in respect of their respective portion of
work and shall perform their portion of work under the Contract and scope of work finalised
between the parties independently in a coordinated manner for the successful execution of the
Contract.
3.6 Purchaser as specified in tender document shall enter into separate contracts with Leader and
Associates, for engineering, supply of critical equipments, marine freight & insurance, port
clearing services and supervision services, with detailed division of scope between parties. Each
party shall be responsible and liable for executing his contractual scope in time and as per
technical requirement of the Contract. Leader being the designer of critical equipment and
technological structures shall be responsible for binding weight of the same as per contract
conditions.
3.7 For the contract No. ......................... the Associates are solely responsible and liable to the
Purchaser. For this the leader being design, engineering and know-how supplier shall be
responsible for the performance guarantees of the plant as a whole subject to the Associates
successfully and completely fulfilling all their contractual obligations. The Associates shall be
responsible and liable for fulfilling their services and supplies, both manufactured and procured, in
respect to workmanship, good engineering practice etc. according to their contract and the
requirements of basic engineering provided by Leader. The Leader shall be responsible for the
correctness of weights, load data, quantities, specifications, etc. furnished to the Associates at the
time of tendering in respect to the supplies and services to be undertaken by the Associates. The
tolerance of the weight of the mechanical equipment and the quantities of main electrics and
instruments shall be less than +5%. Any variation beyond shall be on account of the Leader.
3.8 To ensure proper manufacturing of the critical equipment and technological structures being
manufactured by its Associates the Leader shall supervise and inspect the manufacturing of the
critical equipment and technological structures at the Associates workshops. Before dispatch of
any equipment and technological structures by Associates, Leader shall inspect and issue dispatch
instruction to the Associates when the Leader is satisfied with the supplies. But dispatch
instruction issued by Principal Contractor shall not relieve any of the responsibilities and
obligations of the Associates.
3.9 For any defects in equipment or components supplied by the Associates, the Associates shall repair
/ replace the equipment / components at their own cost.
For any services provided by the Associates, if it is found to be incorrect and insufficient, the
Associates shall modify the incorrectness and supply the sufficient services immediately at their
own cost.
3.10 ......................... being located at Bhubaneswar and having experience of engineering and project
management shall be coordinator to assist the Leaders in executing the contract and do the liaison
work with due approval from the PEC and also shall render all assistance for providing all
facilities for Office, lodging, boarding, and other facilities as to be required by foreign experts and
insurance, registration, government's formalities required by Indian governments, etc. as per
Schedule - 7 of tender documents during the experts' stay at India as has been detailed out in
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
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Annexure - .......... For this the required cost shall be reimbursed by the respective parties to
Associate. In addition to Annexure - ......... Associate shall also render the following services.
i) The tender price for FOB supplies and services provided by the consortium only includes
the income tax and R&D cess as per existing rules and regulations as informed by
Associate and as per Double taxation Treaty. Any other taxes, duties and tariffs relating to
the supplies and services supplied by the consortium shall be for Purchaser's account
Associate shall inform Leader any changes in prevailing rates of taxes, duties or levies
from time to time.
ii) Associate shall be responsible for providing the General Specification for painting and
colour code including all data, information required by the Basic engineering to Leader.
iii) Associate shall provide necessary assistance to the foreign experts for arranging and
obtaining at his own cost, the necessary work permits, visas extension (if required), police
permits and other formalities required by the India government during Foreign experts'
staying and working in India.
iv) Associate shall be responsible for all the site board for danger or for other notice, if any
required under the Law and/or by Purchaser.
3.11 Time being an important factor of the contractual obligation, each party shall be responsible and
liable for completion of their contractual scope as per the contractual time schedule. In the event
of liquidated damage being claimed by the Purchaser due to delay attributable to a particular party,
the particular party shall bear the liquidated damage claimed by client up to the maximum
provision stipulated in their respective contract and the extra amount, if any, shall be shared by all
parties including the default party prorata to their contract value.
3.12 If the liquidated damage for delay in time schedule claimed by the Purchaser is attributable to
members of the consortium but can not be attributable to a specific member of the consortium the
damage payable shall be shared between the concerned parties prorata to their contract value.
3.13 Regardless of any responsibilities the Leader may have towards the Purchaser each party is
internally liable for the proper and timely execution of its portion of the work in the same manner
as if it were an independent contractor of the Purchaser. In case of any contractor failing to adhere
to his contractual obligation, the matter shall be referred to PEC under Article 3.3 above.
3.14 Each party shall be responsible to the other party / parties for complete and timely furnishing of all
data and information which one party requires from the other party for successful execution of the
contract.
3.15 The parties shall safeguard each other's interest as if they were its own.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
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ARTICLE - 4 FINANCING, BANK GUARANTEES AND INSURANCE
4.1 Each party shall finance their respective portion of the contract and bear the full commercial risks
because each has concluded a separate contract with the Purchaser.
4.2 Each party shall arrange for the necessary security deposits and bank guarantees as per the contract
in respect of its portion of the work at its own cost.
4.3 If any party considers it necessary to take out any insurance or insurances other than those
included in the contract, it may do so at its own cost.
ARTICLE - 5 INFRINGEMENT OF PATENT
The Leaders shall save harmless and indemnify the Associates from and against all claims and
proceedings for or on account of any patent rights, design, trade mark, copy right or name or other
protected rights in respect of the items and plant covered under the contract and from and against
all claims, demands, proceedings, damages, costs, charges and expenses whatsoever in respect
thereof or in relation thereto.
ARTICLE - 6 OBLIGATION OF SECRECY
The Associates agree to use the proprietary information (data, drawings, figures) delivered or
disclosed to them by the Leaders under the Agreement only for NINL's this …………. Plant, not
to use for any other projects whether it is their own projects or somebody else, and undertake to
keep confidential such information.
If the consortium fail in getting the tender, Associate can not expose any of the information
proprietary in nature (data, drawings, figures) delivered or disclosed to them by the Leaders during
preparation of tender to any third party and can not use the above mentioned information for any
other projects whether it is their own projects or somebody else.
Associates agree to keep confidential documents, drawings, data and other papers (collectively
called "document") and information which are propriety in nature received from tenderer and to
take all necessary care to prevent third parties, including employees of Associates not required to
have access in the aforesaid materials / information from obtaining knowledge or making views in
any way whatsoever of such documents and information.
If it is necessary to pass on any information to an employee's or a subcontractor of Associates
undertake to impose an obligation of the same kind on the subcontractor. Associates further agrees
and undertakes not to make use of the said documentation or information either for installation of
new plant or plants or for repair and rebuilding of any plant or plants other than the plant or plants
for which this tender is submitted / contract is entered into without the prior written consent of the
Leader and shall inform the Leader of any improvements made with respect to or in connection
with the plant or plants installed by the tenderer and shall maintain confidentiality in respect of the
said improvements / modification in the same manner as referred to herein above.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
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ARTICLE - 7 DURATION AND TERMINATION
7.1 Unless terminated as per the Principal Agreement, the agreement shall remain in force until the
date on which the parties have discharged all responsibilities towards each other and the Purchaser
under the contract for the plant and the parties have settled all outstanding matters among
themselves. But Article - 6 "Obligation of Secrecy" shall be valid for 10 years.
7.2 In case any party goes into liquidation, bankruptcy or into similar situation, rendering it incapable
of fulfilling its obligations, the other parties shall be entitled to terminate the Agreement forthwith
upon notice to the first party. In such a case the defaulting party shall share in all work and
liabilities under the agreement until the date of cancellation; in such case, the other parties shall
have the right to carry on with any other party or parties for the completion of the unfinished part
of the work under the contract under intimation to the Purchaser.
ARTICLE - 8 FORCE MAJEURE
If any performance or any obligations under the Agreement by any party is wholly or partly
prevented by act of God, acts of Government, acts of public enemy, war, hostility, civil
commotion, riot, sabotages, fire, floods, explosions, epidemics, strike and lawful lock-out and any
other cause beyond the control of the party as per contract, then provided Notice of happening of
any such eventuality is given by the affected party to the other party within 15 days from the date
of occurrence and cessation of the Force Majeure, the period of Force Majeure shall be excluded
accordingly.
If Force Majeure event(s) continue beyond the period of six months, the parties shall hold
consultations to chalk out for further course of action.
Neither party can claim any compensation from the other party on account of Force Majeure.
Then the parties hereto shall consult each other promptly and in good faith with the object of
minimizing the ensuing adverse effects on any of them and of enabling resumption of performance
at the earliest opportunity. This does not apply to the obligation to pay the agreed payments for
those supplies and services rendered already.
ARTICLE - 9 ARBITRATION
All questions, disputes or differences whatsoever arising between the parties hereto touching the
construction, meaning, operation or effect of the agreement or arising out of or in connection with
or relating to the agreement or breach thereof shall be settled by direct negotiations between the
said parties. If no agreement is reached as a result of the direct negotiations within a period of 30
days from the commencement of such negotiations or within such period as may from time to time
be determined by the said parties such question, dispute or difference or matter shall be referred to
arbitration under ………………………………………………………………………………..
The venue of Arbitration shall be at ………………………...
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
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ARTICLE - 10 GENERAL
10.1 The agreement shall be interpreted in accordance with and governed by Indian Law
10.2 Any amendments or alterations or additions made in the agreement shall be only valid if in writing
and duly signed by the parties hereto.
10.3 In case one or more provisions of the agreement shall be held to be invalid or illegal, such
invalidity or illegality shall not affect any other provisions hereof. In such a case the parties
undertake to replace the invalid provisions by such legal provisions as most suitable to realise the
purpose of the original provisions.
10.4 Notwithstanding anything contained in the Contract, the terms and conditions contained in the
Agreement shall be binding on the parties to the extent those relate to their respective portion of
work.
10.5 It is admitted and acknowledged by the parties hereto that it is impracticable to make provisions
for every contingency that may happen in the course of performance of the Agreement by the
Parties hereto and the parties hereto accordingly declare that their intention is that the agreement
shall operate between them fairly and without detriment to the interest of any of them.
10.6 All correspondence connected with the Agreement and the contract shall be in English language.
All notice, demands and / or other communications relating to the Agreement and the matters
referred to herein shall be made in writing and shall be addressed to the parties at their respective
address herein before referred to except that either party may change such address by notice in
writing.
10.7 This agreement is subject to the finalisation of the contract. If any changes take place, this
agreement will be amended accordingly regarding the relevant changes required by the Purchaser.
When the consortium discusses with Purchaser about the terms of contracts, some matters are
found that those matters should be dealt with in the consortium agreement and some articles and
clauses should be added into the consortium agreement, then the articles and clauses should be
added into the consortium agreement after discussion and mutually agreed to among all the parties.
10.8 Thsi agreement will automatically terminate by …………………. if the client does not take
decision on this project by then. In such an event all parties shall discuss for revalidating this
agreement.
10.9 If there is any conflict between the Principal Agreement and the Supplementary Agreement, the
Supplementary Agreement shall supersede the Principal Agreement.
IN WITNESS WHEREOF the parties hereto have caused these presents to be executed on their behalf by
their authorized representatives the day and year first above written.
Note : The above format may be modified to suit the requirements with prior written approval of the
Purchaser.
NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT
DUBURI, ORISSA
Sec-V: PS ITT No. 11.51.Q693/NINL- PH-II/OL/120
SECTION-V : PRICE SCHEDULES
1 of 2
PRICE SCHEDULE
Sl.No
Description Unit Qty Unit Price (In Rs)
Total Amount (in Rs)
1 Fabrication: Taking delivery of raw steel materials from the stores/stock yard, transporting to site including loading & unloading, fabricating structural steel work including preparation of all fabrication drawings, complete in accordance with T.S, applying one coat of primer painting system as per drawings, specifications and directions of the engineer. All material (except raw steel which is issued free of cost by NINL) including all man power, equipment,material handling equipment, crane and hydra etc., consumables and bolts etc., if any to be under scope of agency. (All Structures including Purlins, laced purlins, side and gable runners and laced runners, , truss type tie girders, wind girders, used as floor beams, bin/hopper girders etc,w,Beams/ floor beams in building, raised floor,walk ways, gang ways etc., wall beams, Straight and curved monorail beams, Bracings such as coulumn bracings, crane girder level bracings, ties at various levels between columns/posts, Chequered steel plates, in floors, walkways, freely reovable panels , stair cases, platforms, gang ways, Hand railing comprising of mild steel tubular rails, angle posts, toe guards, in walk ways, stairs, along edges of floors, around floor openings, platforms, stair way landings etc.,Ladders, stair cases, stringers, pipe supporting stools, valve access platforms, crane buffer stops, Short post, hanger, rafter frame etc.,)
MT 300
2 Erection including placement, alignment, welding , grouting and painting:Erection of structures including receiving of fabricated structures at site, storing, handling, site assembly, erecting, aligning, leveling and fixing in position at all heights and depths above and below plinth level, grouting, including applying painting(one coat of primer and two coats of synthetic enamel paint) as per drawings, all works complete as per specifications and directions of the engineer, including consumables and bolts etc., tools and labour , material handling equipment hydra, crane etc., if any, to be under scope of agency. (All Structures including Purlins, laced purlins, side and gable runners and laced runners, truss type tie girders, wind girders, welded plate girders used as floor beams, bin/hopper girders etc,w,Beams/ floor beams in building, raised floor,walk ways, gang ways etc., wall beams, Straight and curved monorail beams, Bracings such as coulumn bracings, crane girder level bracings, ties various levels between columns/posts, Chequered steel plates, in floors, walkways, freely reovable panels , stair cases, platforms, gang ways, Hand railing comprising of mild steel tubular rails, angle posts, toe guards, in walk ways, stairs, along edges of floors, around floor openings, platforms, stair way landings etc.,Ladders, stair cases, stringers, pipe supporting stools, valve access platforms, crane buffer stops, Short post, hanger, rafter frame etc.,)
MT 680
2 of 2
3 Erection of linear plates including receiving of fabricated structures at site, storing, handling, site assembly, erecting, aligning, leveling and fixing in position at all heights and depths above and below plinth level, grouting, including applying painting(one coat of primer and two coats of synthetic enamel paint) as per drawings, all works complete as per specifications and directions of the engineer, including consumables and bolts etc., tools and labour if any to be under scope of agency.
MT 90
4 Final Allignment of already Erected structures: Allignment, Welding and grouting of placed/erected steel structrues in position and tack welded.
MT 460
5 Painting of already erected structures:The structural painting work will have to be carried out in All auxiliary building structures at various levels . The scope includes supply of paint ,other accessories, skilled / unskilled manpower for the painting of all structural members i.e. Column/trestles, Beams, hanger, girders, truss, bracings, runners, purlins, hand rails, Cq plates, plat forms etc. The scope of the contractor includes proper surface preparation by hand cleaning with wire brush, application one coat primer paint (DFT/Coat - 40 ) & two coats of Dark grey synthetic enamel paint in all structures and golden yellow enamel paint 2 coats only in hand rails and toe guards( DFT/ Coat – 25 Microns/ coat) . Supply of Primer paint confirming to a single pack air drying phenolic modified alkyd composition with zinc phosphate conforming generally to IS 2074 (Light grey) , Finish paint confirming to a sing pack air drying high gloss phenolic alkyd modified synthetic enamel paint suitably pigmented (Dark Grey), thinner, wire brush, paint brush including skilled & unskilled manpower etc required for the completion of the job. The approved make quality and shade of the paint shall have the approval of NINL/MECON. Each coat of the paint shall be sufficiently dry before application of next coat. All statutory clearances including Safety appliance like safety nets, Life line, safety belts etc, if any required for the completion of the job is under the scope of the agency.
MT 600
6 Roofing & side cladding Taking delivery of sheeting materials from stores, transporting to site including loading and unloading, cutting, holing, placing, fixing and stiching in position at all heights above plinth level for side, gable, roof cladding as per drawing as per specifications and direction of engineer, all material, tools, and labour, complete(only C.G.I & Plain G.I sheets sheets will be issued free of cost from NINL 's store.)
Sq.Mtr 7300
Note:
1.Scrap and offcut steel shall be returned store
2. Material reconciliation shall be done by the contractor as per the prevailing norms adopted in NINL
3. All statutory and safety norms has to be followed by the contractor.
4. All the consumables, manpower, equipment required including cranes & hydra etc., any other, shall be
under scope of contractor
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Draft Contract Agreement Page 1 of 6 Draft Contract for Fabrication & Erection of Steel Structures
DRAFT CONTRACT AGREEMENT
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Draft Contract Agreement Page 2 of 6 Draft Contract for Fabrication & Erection of Steel Structures
DRAFT CONTRACT AGREEMENT
DRAFT CONTRACT FOR FABRICATION AND ERECTION OF STEEL STRUCTURES & OTHER
ASSOCIATED WORKS FOR INTEGRATED STEEL PLANT OF NEELACHAL ISPAT NIGAM
LIMITED AT KALINGANAGAR INDUSTRIAL COMPLEX, DUBURI, JAJPUR, ORISSA (INDIA)
THIS CONTRACT NO. …………….. made this ……………. day of …………………………………
………………….…………
Between
NEELACHAL ISPAT NIGAM LIMITED (NINL), a Company incorporated under the Companies Act,
1956 and having its registered office at IPICOL House, Annexee, 1st Floor, Janpath, Bhubaneswar,
Orissa, India, (hereinafter referred to as the ‘Employer’) which the expression, unless excluded by or
repugnant to the context or the meaning thereof, shall be deemed to include the successors and
permitted assigns), OF THE ONE PART.
AND
……………………………….. [Contractor’s name] a Company incorporated under the Companies Act
1956 / organised and existing under the laws of ………………… and having its registered office at
………………………… (hereinafter referred to as the ‘Contractor’) which expression, unless excluded
by or repugnant to the context or meaning thereof, shall be deemed to include its successors and
permitted assigns), OF THE SECOND PART,
AND WHEREAS
a) The Employer has decided to set up Iron & Steel Plant at Duburi, Orissa, India and invited the
Contractor to submit tender for ----------------------------------required for said plant/equipment
(Package No……) at Neelachal Ispat Nigam Limited, Duburi (hereinafter known as Project /
Works).
(b) The Contractor has declared that the Contractor has valuable and specialised knowledge and
expertise for the aforesaid green field work, and
(c) The Contractor has declared that the Contractor is in position to execute the aforesaid works
complete in all respects and in conformance to the quality and efficiency as desired and
required for transfer of the requisite constructed works and other items which are in the
scope of the Contractor in this Contract, to the Employer for engineering of facilities, Plant &
Equipment and for erection, start up and commissioning of Plant & Equipment with the aim to
manufacture product as specified in the Contract, and
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Draft Contract Agreement Page 3 of 6 Draft Contract for Fabrication & Erection of Steel Structures
(d) The Contractor has obtained all clarifications on technical and commercial aspects, inspected
the site and surroundings of Project site, including hindrances & interferences, conditions,
probable contingencies and generally all the matters incidental thereto and ancillary thereof,
affecting the execution and completion of aforesaid works including co-ordination and
interfacing with the Contractors/Suppliers of this project as well as those engaged at site for
other activities related to this Project, and
(e) The Contractor has agreed to undertake the aforesaid works on the terms and conditions
stated hereinafter.
AND WHEREAS
The Employer has appointed MECON LTD, Ranchi hereinafter referred to as
‘CONSULTANT’, as their Consultant for the above Project.
AND WHEREAS
The Contractor has appointed M/s ______________________ a company organised,
registered and existing under the laws of ______________________ having its registered /
corporate office at _________________________________________, as their designer &
consultant for provided technical supports for the aforesaid works, and
NOW IT IS HEREBY AGREED AND DECLARED BY AND BETWEEN THE PARTIES AS FOLLOWS:
Article – 1
The Contractor hereby covenants with the Employer to performed and execute the work as detailed
in contract on the terms, conditions and specifications contained herein and in consideration of the
work done, the Employer agrees to make payment up to a total Contract price of
Rs………………………………..(Rupees…………………………………) to the Contractor as per the
terms and conditions contained in the contract.
It is clearly understood between the parties that the Contractor shall be solely responsible for the
completion of the works for its successful completion.
Article – 2
If the Contractor wishes to appoint sub-contractor or change any of the sub-contractors, the
Contractor shall take prior written approval of the Employer spelling out of the scope of work proposed
to be entrusted to the said sub-contractor.
Notwithstanding the approval accorded by the Employer to the appointment of sub-contractors, the
Contractor shall be solely responsible for the completion of the works as per specifications and within
the time Schedule agreed in this Contract and he shall be responsible for the acts, defaults and
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Draft Contract Agreement Page 4 of 6 Draft Contract for Fabrication & Erection of Steel Structures
neglects of any sub-contractor(s) as fully as if they were the acts, defaults or neglects of the
Contractor.
Article – 3
Effective Date
The Effective Date of the Contract shall be the date of Letter of Award i.e.----------------------.
The contractual Completion Time of aforesaid Project/Works, complete in all respects along with
fulfillment of Contractor’s all obligations and responsibilities as declared hereinafter under the
Contract upto issue of Completion Certificate (excluding for Works and obligations and responsibilities
during “Warranty”/”Defect Liability Period” as defined therein) shall be ----------------- months
calculated from the Effective Date of Contract.
Article – 4
The following documents shall constitute the Contract between the Employer and the Contractor, and
each shall be read and construed as an integral part of the Contract:
(a) Schedule – 1: General Conditions of Contract (GCC)
(b) Schedule – 2: Special Conditions of Contract (SCC)
(c) Schedule – 3: Price Schedules and Bill of Quantities (BOQ)
[price schedules submitted by Successful Bidder and as finalised & accepted by the Employer
during bidding process shall be included herein as Schedule – 3 of the Contract]]
(d) Schedule – 4: Contract/Technical Specifications including Drawings & Bill of Quantities (BOQ)
(e) Any other documents shall be added here
Article - 5
The following documents shall also constitute the Contract between the Employer and the Contractor,
and each shall be read and construed as an integral part of the Contract:
Annexure – I : Bar-chart & overall completion Schedule
Annexure – II : Format for Bank Guarantee for Security Deposit
Annexure – III Format for Bank Guarantee for Advance Payment
Annexure – IV : Format for Bank Guarantee for Performance Guarantee
Annexure – V : Format for Completion Certificate
Annexure – VI : Format for Final Acceptance Certificate
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Draft Contract Agreement Page 5 of 6 Draft Contract for Fabrication & Erection of Steel Structures
Article – 6
All the words and expressions used in this Contract shall, unless repugnant to the context, have the
same meaning as are respectively assigned to them in GCC. All headings and marginal notes to the
Articles, GCC, SCC and Contract/Technical Specifications or to any other part of the Contract
Document are solely for the purpose of giving a concise indication and not a summary of contents
thereof and they shall never be deemed to be part thereof or be used in the interpretation or
construction thereof.
Article – 7
All contract documents specified under Article 4 (Schedules) and Article 5 (Annexures), forming an
integral part of the contract, are to be taken as mutually explanatory to one another. However, in case
of conflict between the Schedules and Annexures, the provision contained in the Schedules shall
prevail. In case of conflict / contradiction between Articles of this contract and Schedules appended
herein, provisions of he Articles shall prevail. Further, in case of conflict between the provisions
contained in different Schedules under this contract, more stringent stipulations shall prevail and the
decision of Employer shall be final and binding in this regard.
Article – 8
The Contract shall be governed in accordance with the laws of India. The Contract shall be subject to
exclusive jurisdiction of courts at Bhubaneswar.
Article- 9
There are no understandings or agreements between the Employer and the Contractor which are not
fully expressed herein including the Contract documents specified in Article- 4 & 5 hereof. However,
all statement or agreement agreed and/or accepted by the Employer in writing, prior to or at the
signing hereof but not expressly included under the Contract shall be deemed to have been included
under the Contract and shall form an integral part of the Contract.
Article – 10
10.1 All notices under this Contract shall be given in writing and shall be deemed sufficiently given
when delivered either in person or by telegram, telefax or by registered mail addressed to the
other party at its address setforth in the preamble to this Contract with a copy to the
nominated representative at site.
10.2 If any such notice is delivered by hand, it shall be duly acknowledged and if given by fax it shall
be confirmed by Registered Letter within seven days of the date of such notice. Either party shall
by notice in writing inform the other party of any change of its address as stated under herein
below for receiving such notices.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Draft Contract Agreement Page 6 of 6 Draft Contract for Fabrication & Erection of Steel Structures
10.3 Date of notices under this Clause shall be the date of receipt of such notice by the receiving
party. The address of Purchaser and the Contractor are as specified in SCC.
Article-11
11.1 The Consultant in relation to the Contractor, shall have such functions as are delegated to
him in the Contract or as may be delegated to him by the Employer from time to time.
Employer shall keep the Contractor informed of such delegation.
11.2 If there is any difference between the Contractor and Consultant on any matters about and in
connection with the implementation of this Contract, the matter shall be referred to the
Employer for resolving the same and decision of the Purchaser thereon shall be final.
Article – 12
This Contract is executed in English language in two originals, each party receiving one original duly
signed. Both these originals are authentic. Within 30 (thirty) days of signing of the Contract, the
Contractor shall submit 15 (fifteen) photo-copies of the entire Contract document in bound form to the
Employer for his use.
IN WITNESS WHEREOF THE parties hereto by representatives duly authorised have executed the
Contract on the day, month and the year first above written.
Name Name
Designation Designation
For an on behalf of (Contractor) For and on behalf of Neelachal Ispat Nigam Ltd.
(Seal of the office) (Seal of the office)
In the presence of
1.
2.
3.
In the presence of
1.
2.
3.
[ Note: Such Stipulations of this Contract Agreement which are repugnant to the context
shall be deleted prior to signing of the Contract.]
Sch – 1 : GCC Page 1 of 66 Draft Contract for Fabrication & Erection of Steel Structures
SCHEDULE - 1 : GENERAL CONDITIONS OF CONTRACT
Sch – 1 : GCC Page 2 of 66 Draft Contract for Fabrication & Erection of Steel Structures
SCHEDULE – 1 : GENERAL CONDITIONS OF CONTRACT
INDEX
Clause No. Clause Description Page No.
1.0 Definitions 4 of 66
2.0 Scope 7 of 66
3.0 Contract Price 14 of 66
4.0 Completion Time 16 of 66
5.0 Taxes and Duties 19 of 66
6.0 Terms of Payment 20 of 66
7.0 Deductions from Contract Price 21 of 66
8.0 Contract Specification 22 of 66
9.0 Security Deposit / Performance Bank Guarantee 22 of 66
10.0 General Obligations of Contractor 23 of 66
11.0 Labour 28 of 66
12.0 Work Permit, Passport, Security Pass etc. 33 of 66
13.0 Contractor’s Representative 33 of 66
14.0 Sub-Contracts 34 of 66
15.0 Drawings for fabrication of Steel Structures 34 of 66
16.0 Insurance 36 of 66
17.0 Type, Quality of Materials and Workmanship 38 of 66
18.0 Inspection & Tests 40 of 66
19.0 Fabrication and Erection of Works 41 of 66
20.0 Approval by the Employer 45 of 66
21.0 Employer’s Authority 46 of 66
22.0 Rejection 47 of 66
23.0 Responsibility for Performance of Contract 47 of 66
24.0 Completion Certificate 48 of 66
25.0 Defect Liability Period 49 of 66
26.0 Passage of Property and Risk 50 of 66
27.0 Employer’s Lien 50 of 66
28.0 Materials not incorporated in Works 51 of 66
29.0 Misuse of the Works 51 of 66
30.0 Protective Painting 51 of 66
31.0 Possession Prior to Completion 51 of 66
32.0 Liquidation, Death, Bankruptcy etc. 51 of 66
33.0 Secrecy, Titles 52 of 66
34.0 Negligence, Default and Risk Purchase 53 of 66
35.0 Indemnity 54 of 66
36.0 Suspension 55 of 66
37.0 Termination 56 of 66
38.0 Force Majeure 59 of 66
39.0 Assignment 60 of 66
40.0 Arbitration 60 of 66
Sch – 1 : GCC Page 3 of 66 Draft Contract for Fabrication & Erection of Steel Structures
Clause No. Clause Description Page No.
41.0 Rights of Employer to vary the scope 61 of 66
42.0 Waiver 61 of 66
43.0 Amendment 61 of 66
44.0 Termination of Services of Contractor’s Personnel 62 of 66
45.0 Safety and Security 62 of 66
46.0 Compliance with Statutory Laws / Regulations 64 of 66
47.0 Applicable Law 65 of 66
48.0 Language 65 of 66
49.0 Notices 65 of 66
50.0 Severability 66 of 66
51.0 General 66 of 66
52.0 General Liability 66 of 66
Sch – 1 : GCC Page 4 of 66 Draft Contract for Fabrication & Erection of Steel Structures
1.0 DEFINITIONS
The following words and expressions as used in this Contract (as hereinafter defined)
shall have the meanings hereof assigned to them except where the context otherwise
requires:
1.1 "Approval of the Employer" shall mean the written approval by the
Employer/Consultant of a document or drawing or other particulars or matters in relation
to the Contract.
1.2 "Completion Time" shall mean the period stated in the Contract for the completion of
all works and services in terms of the Contract, from Effective Date of Contract.
1.3 "Contract" shall mean and include the Contract Agreement entered into between the
Employer and the Contractor together with all documents as referred to therein and
annexed therewith.
1.4 "Contractor" shall mean the Tenderer whose tender has been accepted by the
Employer and on whom the Contract has been awarded by the Employer and shall
include his heirs, legal representatives, successors and permitted assignees.
1.5 "Erection"/ “Installation” shall mean the fabrication and erection of steel Structures
including related supplies in accordance with the Contract/Technical Specifications and
stipulations of the Contract by and under the supervision of Contractor and will include
any service which the Contractor is required to perform at the site with his own and/or
other staff and/or labour for the due fulfillment of Contract.
1.6 “Contract Price” means the price of each item / category payable to the Contractor as
specified in the Contract, subject to such additions and adjustment thereto or deductions
therefrom, as may be made pursuant to the Contract.
1.7 "Consultant" shall mean the Organisation (MECON LTD.) appointed by the Employer
as Consultant for the Project.
1.8 "Delivery" shall mean delivery of only such, materials and supplies as specified in the
Contract, by the Contractor in accordance with the Contract Specifications and the
sequence of delivery schedule of the Contract. In case of construction and erection
work, delivery shall mean the approval of the Employer to the said construction and
erection work.
1.9 "Dimensions" shall mean the extent of a line, area, volume. They are to be based on
the metric system i.e.
- for length measurement in km or mm.
1 km = 1000 m
1 m = 100 cm
1 dcm = 10 cm
1 cm = 10 mm
Sch – 1 : GCC Page 5 of 66 Draft Contract for Fabrication & Erection of Steel Structures
- for surface measurement, in sq. m.
- for volume measurement in cu. m.
1.10 "Drawings"/ “Documents” shall mean the designs, plans, drawings including
diagrams, specifications, sketches etc and prints thereof and details which are required
to be provided by the Employer to the Contractor as well as those to be provided by the
Contractor to the Purchaser as per terms and specifications of the Contract for the
purpose of execution of the Works as covered under the scope of the Contractor.
1.11 “Effective Date of Contract” shall mean Date of Letter of Award (LOA).
1.12 "Employer" shall mean and include Neelachal Ispat Nigam Ltd.(which expression shall,
unless repugnant to the context or meaning thereof, be deemed to include its
successors and permitted assigns) and its different functionaries entrusted with the
responsibilities in relation to this Contract in respect of the area of responsibilities of such
functionaries. The word “Purchaser” wherever appearing in the Contract shall mean the
“Employer”.
1.13 "Engineer" shall mean the officer nominated by the Employer for the purposes of the
Contract work.
1.14 “Final Acceptance” shall mean issuance of Final Acceptance Certificate by the
Employer in terms of the Contract.
1.15 “General Conditions of Contract (GCC)” shall mean general conditions as stipulated
under the Contract.
1.16 "Inspector"/"Inspecting Engineer" shall mean any person or firm nominated by or on
behalf of the Employer or his duly authorised agent to inspect supplies of materials or
work under the Contract.
1.17 "Letter of Award" shall mean acceptance of tender.
1.18 "Manufacturer" refers to a person or firm who is the producer and supplier of material
or designer and fabricator of steel Structures to either the Employer or the Contractor or
both under the Contract.
1.19 "Mobilisation" shall mean establishment as per Contract of sufficiently adequate
infrastructure by the Contractor at site comprising tools & tackles, equipment and
machineries including setting up site offices with facilities such as power, water,
communication etc. establishing manpower organisation comprising of Engineers,
Supervisory personnel and an adequate strength of skilled, semi-skilled and unskilled
workers as required, who, with the so established infrastructure shall be in a position to
commence execution of work at site, in accordance with the agreed time schedule of
completion of works to the satisfaction of the Employer.
1.20 The term "Particulars" shall mean the following :
a. Specification
Sch – 1 : GCC Page 6 of 66 Draft Contract for Fabrication & Erection of Steel Structures
b. Drawing
c. Sealed pattern denoting a pattern sealed and signed by the Inspector.
d. Proprietary make denoting the product of an individual firm.
e. Any other details governing the construction, manufacture, supply and/or
erection as per the Contract.
1.21 "Project" shall mean the Project or Scheme in respect of which this Contract has been
signed.
1.22 “Special Conditions of Contract (SCC)” shall mean special conditions, stipulations
which shall be complementary to General Conditions of Contract (GCC), unless any
stipulation of GCC is amended, modified, deleted or replaced by a stipulation of SCC.
1.23 "Services" shall mean and include any and all engineering & technical services to be
performed/provided by the Contractor under this Contract.
1.24 "Site" shall mean the place or places envisaged by the Employer at which steel
structures under the Contract are to be fabricated and erected and/or the erection are to
be carried out and/or services are to be performed under the Contract together with such
other places as may be specifically provided by the Employer for the purposes of the
Contract.
1.25 “Specifications" or "Contract Specification" shall mean the Technical Specifications,
General Specifications, Schedules (Technical), detailed designs, statements of technical
data, performance characteristics value and all such "particulars" mentioned in the
Contract.
1.26 “Sub-contractor" shall mean the person/company to whom a part of the Contract has
been sublet with the consent in writing of the Employer and shall include his heirs, legal
representatives, successors and permitted assigns.
1.27 “Supervision" shall mean the successive controls and directions given by the
Contractor in relation to Contract work during execution of the Contractor's and/or his
sub-contractor's work.
1.28 “Tender Documents" shall mean Employer's specification and commercial terms and
conditions including NIT, issued for the purpose of preparing tenders.
1.29 “Tender Drawing" shall mean such drawings, plans, sketches and details as are issued
together with the Employer's Specification for the purpose of preparing Tenders.
1.30 “Test" shall mean and include any and all tests to be performed under the Contract in
order to ascertain the quality and efficiency in respect of the Work or part thereof as
stipulated under the Contract and material test in particular.
1.31 "Time" shall be reckoned by months, days and hours, month being equivalent to the
calendar month according to the Gregorian Calendar. The day or days unless herein
otherwise expressly defined shall mean calendar day or days of 24 hours each.
Sch – 1 : GCC Page 7 of 66 Draft Contract for Fabrication & Erection of Steel Structures
1.32 “Total Contract Price” means cumulative price of all items / category of items as
specified in the Contract.
1.33 "Unit" shall mean such plant & equipment and systems as generally defined under the
Contract.
1.34 "Weight" shall mean the calculation of a load. It is to be stated in ton (1 ton = 1000
Kilogram) and/or kilogram (1 kilogram = 1000 gram).
1.35 "Works" / “Facilities” shall mean and include all works specified or set forth and
required in any of the specifications, drawings and schedules thereto annexed or
referred to or to be implied there from or incidental thereto or to be hereafter specified or
required in such explanatory instructions and drawings as shall from time to time during
the progress of the work hereby Contracted for, to be executed by the Contractor under
the Contract.
1.36 The words “Tender” & “Bid”, “Tenderer” & “Bidder” are one and the same in its
meaning & intent.
1.37 Words importing persons shall include firms, Companies, Corporation, associations or
body of individuals whether incorporated or not. Words importing masculine gender or
singular number shall also include the feminine gender and plural number and
vice-versa where the context so requires or permits.
1.38 Terms and expressions not herein defined shall have the same meaning as are
assigned to them in the Indian Sale of Goods Act (1930), failing that in the Indian
Contract Act (1872) and failing that in the General Clauses Act (1897) and any
amendments / modifications thereto and such others as mentioned from time to time.
2.0 SCOPE
In consideration of payments to be made by the Employer, the scope of the Contractor
shall be, as included under the Contract and other documents referred and annexed
thereto, including Technical Specifications and, in terms of stipulations of the Contract.
Unless otherwise expressly limited and/or excluded elsewhere in the Contract from the
scope, the Contractor’s scope under the Contract shall be including but not limited to as
stipulated under following sub-clause.
2.1 The Contractor shall provide all materials (other than those which shall be supplied by
the Employer as free issue items, if any), adequate skilled, semi skilled and non-skilled
labour, qualified and experienced supervisory personnel. The Contractor shall arrange
all necessary tools, tackles, fabrication equipment & plant, transportation and adequate
suitable storage of all materials necessary for the proper execution and completion of
the work to the satisfaction of the Employer.
2.2 All enabling works e.g. provision of temporary site office, site godown / stores, yard,
temporary / approach roads to work site, temporary drains, construction water, covered
storage facility, storage facility for steel and other materials, survey work, workshop,
etc., which are required for efficient working and completion of the project shall be
arranged by the Contractor within the Contract price.
Sch – 1 : GCC Page 8 of 66 Draft Contract for Fabrication & Erection of Steel Structures
2.3 The scope of contractor’s shall also include planning, co ordination for surface
preparation for Painting, Painting, inspection and erection and handing over the work in
fully erected condition to the Employer as specified in contract specifications.
2.4 Technical Services
The technical services to be provided by the Contractor are detailed in
Contract/Technical specifications which shall be including but not limited to the
following:
(a) Fabrication and erection, planning and scheduling of all the services and
related activities under the scope of the Contractor to ensure completion of
entire work under the scope within the contractual completion time and as per
quality and workmanship stipulated under the Contract, preparation &
submission of Bar Chart/PERT Network.
(b) The Contractor shall provide his detailed scheme for mobilisation of manpower,
organisational resources and construction machineries along with adequate
material handling equipment, in addition to other tools and consumables,
keeping in view of the completion schedule of all services under the scope of
the Contractor.
(c) Taking out comprehensive insurance in terms of the Contract, for all the works
and materials, fabrication and erection and keep the Employer indemnified
from all the damages and loss thereto from all risks, till these are finally taken
over by the Employer in terms of the Contract. All coordination relating to
insurance & claim settlement shall be carried out by the Contractor. Delay on
account of settlement of insurance claims by the Contractor shall not be
considered an excuse for delay in completion.
(d) The scope of work of the Contractor shall be amongst others, complete
fabrication and erection / installation in accordance with Contract/Technical
Specifications and fabrication and erection drawings prepared by Contractor
and those drawings provided by the Purchaser to the Contractor. All those
drawings furnished by the Contractor shall become the property of the
Purchaser.
(e) The Employer shall provide construction power as per stipulations of the
Contract. However, if required, the Contractor shall lay and maintain properly
all the temporary supply lines at construction site for temporary power required
for fabrication and erection purposes. Contractor shall keep & maintain back-
up power generator(s) of adequate capacity at his own cost to continue with
fabrication, erection & related work in uninterrupted manner in the event of
non-availability/failure of power provided by the Employer. Non-availability of
power from the Employer shall not be an excuse for delay in completion of
works.
(f) The Contractor shall assume full responsibility for the performance of his sub-
contractors, specialists including foreign specialists of his foreign associates, if
any.
Sch – 1 : GCC Page 9 of 66 Draft Contract for Fabrication & Erection of Steel Structures
(g) It shall be the responsibility of the Contractor to comply with all statutory
regulations and requirement including but not limited to registration with
Government and/or local statutory bodies, comply with all their
laws/regulations, labour laws etc. in connection with execution of the Contract.
All safety, health and pollution control measures as required to be adopted as
per the Statutory Regulations and the Safety Codes for Contractors enclosed
or otherwise required or implied by statutory regulations or practices including
those specified under the Contract shall be strictly followed by the Contractor
during the execution of the Contract. The Contractor shall set up a suitable
safety organisation of his own at site in this regard.
(h) Clearance of installations from the statutory and other concerned authorities on
behalf of Employer. The Contractor shall also assist in preparing application
forms, providing necessary drawings, documents, test certificates etc including
necessary co-ordination with statutory and other concerned authorities.
(i) The scope of the Contractor shall also include:
(i) Total day to day supervision of fabrication, erection and specialised
services, if any.
(ii) Arranging for getting all the samples approved by
Employer/Consultant.
(iii) Preparation of all test samples for conducting routine tests so as to
check and control quality of works as per Contract.
(iv) Conducting various performance tests, guaranteed performance of
various structural units/systems of work executed as per terms of
Contract.
(v) All debris and/or material(s) that are no longer required for
fabrication/ erection purpose shall be removed by the Contractor for
disposal to a site designated by the Employer. The Contractor shall
be responsible for transporting, loading / unloading and handling of
all such materials in respect of disposal to the designated site at no
extra cost to Employer.
2.5 Total Responsibility
The Contractor shall be solely responsible for the entire fabrication and erection of steel
structures and technical services as per the Contract irrespective of whether the work,
supplies and services have been made/ rendered by him directly or by his sub-
contractor with or without the approval of the Employer/Consultant as the case may be.
2.6 Completeness
The Contractor shall, unless expressly excluded in the Contract from the Contractor’s
scope of works, perform all such work/services and/or supply all such items & materials
at no additional cost to the Employer, not specifically mentioned in the Contract but
required for attaining completion of work in accordance with the Contract, as if such
work/services and/or supply of such items & materials were expressly included in the
Contractor’s scope of work under the Contract.
Sch – 1 : GCC Page 10 of 66 Draft Contract for Fabrication & Erection of Steel Structures
The approval by the Employer / Consultant at any stage for any services of the
Contractor provided under the Contract shall not relieve the Contractor of his obligations
as stipulated herein above.
2.7 Facilities to be provided by the Employer
Unless stated otherwise in SCC, the Employer shall provide the following facilities to the
Contractor, as per the terms & conditions of the Contract.
2.7.1 Free Issue Items
Unless stated otherwise in SCC, raw structural steel required for fabrication and
erection of structures, crane rails, GC sheets shall be issued free of cost by the
Employer at Employer’s godown subject to stipulations herein below :-
All other materials / items like FRP sheets, flashings of Plain GI sheets, corners, ridges,
galvanized fittings and fixtures, fasteners, shims, packs, paints, consumables etc. shall
be provided by the Contractor for satisfactory completion of work as per contract
specifications.
(a) General Conditions:
(i) The Contractor has to arrange for loading, weighing, transporting, unloading
and storing at site at his cost.
(ii) The Contractor shall build and maintain, within the Contract price, sufficient and
proper storage space for Structural steel & other materials so as to store all
Structural steel being issued to them by the Employer as free issue item, if any.
Capacity of the storage space shall be sufficient so that the Contractor shall
execute the work smoothly.
(iii) In order to ensure timely delivery, the Contractor shall submit a quarterly
projection of his requirements in advance giving full particulars of the materials
indicating monthwise requirement.
(iv) The Contractor shall account for all the materials issued by the Employer
before presenting the final bill.
(v) The Contractor shall return all the surplus free issue materials in cut pieces or
full length after completion of the work at Employer’s stores.
(vi) Any stock of free issue materials generated after reconciliation shall be the
property of the Employer and the Contractor shall return that to the Employer’s
stores.
(vii) The Contractor shall ensure about the quality/quantity of the free issue material
before taking delivery and no complaint whatsoever shall be entertained
afterwards.
Sch – 1 : GCC Page 11 of 66 Draft Contract for Fabrication & Erection of Steel Structures
(viii) No free issue materials for the enabling works of Contractor’s and other works
(e.g. Contractor’s site office / site godown, working platforms, jigs & tools etc.)
will be issued by the Employer. The Contractor shall arrange for those himself.
(ix) The free issue materials issued to the Contractor shall be the property of the
Employer and he will have authority to inspect and check the Contractor’s
stores at any time.
(x) The Contractor shall maintain day to day account of all the free issue materials
issued by the Employer.
(b) Conditions pertaining to issue of structural steel
(i) Structural steel shall be issued 5% in excess over the quantity shown in the
drawing and all steel shall be issued on weighment basis without any rolling
margin.
(ii) For the purpose of payment and accounting, the weight of steel shall be
calculated as per bar bending schedule considering unit weight as per IS code.
(c) Wastage & Accountability
(i) For the purpose of accounting of materials supplied by Employer, free or on
cost recoverable basis, the following wastage including rolling margin, invisible
wastage and cut pieces of less than one metre length and plates with lesser
dimension less than 300 mm shall be allowed.
Structural Steel: Sections – 5% on the quantity by weight computed, based on
Fabrication drgs.
Structural Steel Plates- 7.5% on the quantity by weight computed, based on
Fabrication drawings.
Other materials – 5% on the quantity by weight computed, based on
erection drawing.
For all cut pieces (plates & section) invisible wastage (cutting and burning
losses) of maximum 0.5% will be admissible.
(ii) Employer reserves the right to take back such sections or quantity of Steel
issued in excess of quantity as per fabrication drawings plus permissible
wastage. The Contractor shall return to the Employer all such steel supplied in
good acceptable condition.
(iii) For any misuse/unaccountable quantity of free issue steel recovery @200% of
prevalent market rate shall be made by the Employer.
The charging of penal rate shall be without Prejudice to any other remedies or
action, available to the Employer, against the Contractor.
2.7.2 Utilities for Construction Purposes:
Sch – 1 : GCC Page 12 of 66 Draft Contract for Fabrication & Erection of Steel Structures
Unless otherwise expressly limited and/or excluded elsewhere in Contract documents,
the Employer shall provide following facilities to the Contractor:
(a) Construction / drinking water shall be arranged by the Contractor during the
execution of work. No specific facility shall be made by the Employer for the
purpose of construction / drinking water at site.
The provision of borewells have been made for the Project, which may be
utilized by the Contractor for making arrangements of water if and when these
are ready with the Employer. The Contractor shall make his own arrangements
and maintain at his cost for pumping & distribution networks for his use of water
from these borewells during execution of the contract.
However, non availability of this facility shall not be an excuse for delay or non-
performance of the contract.
The Contractor shall be responsible to store water in sufficient quantities to meet
his requirements.
(b) Construction Power:
(i) The Contractor shall be provided with construction power at 400V,
3-phase free of cost for the purpose of the fabrication / erection under
the Contract only at one point at the project site.
(ii) The Contractor shall make his own arrangements at his cost to provide
& lay and maintain necessary temporary supply and distribution lines
including switches, fuse units, distribution cables of suitable rated
capacity separately for power and lighting along with appropriate safety
and protection measures from this point. All temporary wiring must
comply with Indian Electricity Rules and Act and will be subject to the
Employer's inspection and approval before connection to supply and
later.
He will employ electricians having valid Electrical Licenses for carrying
out such installations and maintenance of temporary power and lighting
distribution networks.
(iii) Any intermittent non-availability of power from the Employer shall not be
an excuse for delay in completion of works. The Contractor shall keep &
maintain back-up power generator(s) of adequate capacity at has own
cost & risk to continue with fabrication & related work in uninterrupted
manner in case of failure of power provided by the Employer.
(iv) The above installation will be made as per relevant rules and site
locations which are to be finalised in consultation with Employer's
personnel.
(v) The Contractor will provide proper facilities to the Employer or his
authorised representative for inspecting his temporary electrical
installation as and when required. The Contractor will immediately
attend to the defects so pointed out during this inspection including
replacement of faulty cables, switches etc.
Sch – 1 : GCC Page 13 of 66 Draft Contract for Fabrication & Erection of Steel Structures
(c) Temporary allotment of land for the purpose of site Office, Stores and temporary
works for execution of Contract.
(i) Space will be allotted free of charge for the purpose of Contractor’s site
Office, Stores / Godown and fabrication yard, subject to mutual
discussion and agreement because of limited availability of space.
(ii) The allotment shall remain valid till the currency of the Contract and
shall automatically cease after issuance of Final Acceptance Certificate
under the Contract. The validity shall also automatically cease on
termination of Contract due to any reason whatsoever.
(iii) The land shall not be used for any purpose other than the purpose for
which it is allotted.
(iv) The Employer shall not be responsible to provide residential
accommodation to Contractor’s personnel deployed by him under the
Contract.
3.0 CONTRACT PRICE
3.1 The Total Contract Price in respect of the scope of the Contract covered by and in
accordance with all terms, conditions, stipulations, specifications, requirements and
other conditions of the Contract shall be as specified under the Contract.
3.2 Basis of Contract Price
The Contract price as stated above has been arrived based on the estimated quantities
and rate as stated in Bill of Quantities (BOQ) enclosed alongwith the Contract. The final
contract price to be paid to the Contractor shall be adjusted downward or upward based
on actual tonnage executed as per drawings / documents or any modifications thereof
and as certified by the Employer / Consultant under various item of works as per Bill of
Quantities and unit rate as agreed against those items of works. The unit rates shall be
inclusive of all applicable taxes, duties and levies for the scope of work in this Contract.
3.3 Scope of Contract Price
3.3.1 The Contract price shall be deemed interalia to include and cover the cost of all
enabling facilities mentioned in the contract and all materials (except materials which
shall be provided by Employer as a free issue items, if any) labour, tools , plants,
equipment, templates, scaffoldings, supports, approaches, insurance, taxes, stand-by
power, lubricants, consumables, transport, handling, storage, approval, checking,
testing, temporary facilities like labour camp, roads, drains etc., facilities for quality
control, testing/ checking of all materials supplied and works executed and/or
performed by the Contractor, temporary accommodation, services, pumping out
subsoil/ drainage/ rain water, disposal of rubbish, supervision, overheads, profits,
security, safety and fire fighting measures to be supplied/used by the Contractor and
such other items like mobilisation of construction equipment including cranes, welding
equipment, etc. as may be required for execution of the works as per the Contract or
any portion thereof complete in all respect and maintained as detailed in the Contract
document or as may be ordered in writing during tenure of Contract.
Sch – 1 : GCC Page 14 of 66 Draft Contract for Fabrication & Erection of Steel Structures
3.3.2 The Contract price shall be deemed to include and cover the cost of all royalty and fees
for all articles and processes protected by letters of patent or otherwise incorporated in
or used in connection with the work, also all rents and other payments in connection
with obtaining all the materials for the work and shall indemnify the Employer, which
indemnity, the Contractor hereby gives against all actions, proceedings, claims,
damages, costs and expenses arising from the incorporation in or use of such articles,
processes or supplies.
3.3.3 Contract Price also includes all bank charges and all other charges in connection with
payment to be made to the Contractor and in connection with Bank Guarantees.
3.4 Firm Rates
3.4.1 Unit rates of all the items as specified in Contract Specifications and Bill of Quantities
(BOQ) shall remain firm, fixed and binding on the Contractor till issuance of Final
Acceptance Certificate by the Employer under the Contract and shall not be subject to
any variations except for :
(i) Statutory variation in Works Contract Tax, Service Tax and Income Tax if
admissible under the Contract.
(ii) The unit rates for all the items shall remain firm upto + 20% variation in the total
contract price. Revision in the unit rate(s) of item(s) shall be applicable only
when the total contract price as well as quantity(ies) of individual item(s) varies
beyond + 20%. The revision in unit rate(s) of respective items, either upward or
downward shall be carried out on mutual agreement basis.
3.5 Measurement of Works
3.5.1 Unless otherwise specified measurement of work shall be carried out on the basis of
drawings, sketches/schemes and any modifications thereof issued by the Employer in
terms of the Contract.
3.5.2 Measurement at site shall be taken only in the case of site deviations for which no
revised drawings have been issued or in the cases where measurement from the
drawing is not possible. Such measurement shall be recorded preferably in
sketches and signed jointly by the Employer/Consultants and Contractor.
3.5.3 In both cases of measurement of work as stated above the Contractor shall certify that
the work has been carried out strictly as per the drawings, specifications and item of
work and is in terms of the Contract. Such certificate shall require Employer’s /
Consultant’s endorsement for the purpose of payment.
3.5.4 In the event of any dispute with regard to the measurement of the work executed, the
decision of the Employer / Consultant shall be final and binding on the Contractor.
3.5.5 In the case of site measurement as stated above, should the Contractor not attend or
neglect or omit to send representative for taking joint measurement, then the
measurements taken by the Employer / Consultant shall be deemed to be correct
measurement of the works and shall be binding on the Contractor.
3.6 Extra Items
Sch – 1 : GCC Page 15 of 66 Draft Contract for Fabrication & Erection of Steel Structures
Should it be found necessary to execute any item of work which is not included in the
Bill of Quantities (BOQ) and as such no Contract rate is available, the rates for such
items of work shall be fixed as per the following procedure:
(i) Where the extra works are of similar nature as to any item of work appearing in
"Bill of Quantities" then the rates for such extra items shall be derived from
Contract rates of similar/closest item of work.
(ii) Where the nature of extra item is such that the rate for the same cannot be
derived as per (i) above then the rates for extra item of work shall be derived
by rate analysis based on the market rates. Norms as per relevant IS Code for
materials, labour and other components shall be considered for this purpose.
(iii) Where rates for extra item of work can not be established by methods (i) or (ii)
above, then the rate for such item shall be estimated and fixed by the Engineer
based on the market rates & assessment for labour, materials & other factors.
(iv) The overheads, supervision and profit shall be considered as 15% in the
clause (ii) and (iii) above.
(v) Final Contract price shall be adjusted accordingly, based on the quantities of
extra items executed by the Contractor under instructions of Employer /
Consultant and rates as finalised as per above
However, the Contractor shall execute extra jobs as and when instructed by the
Employer / Consultant pending finalisation of the rates
4.0 COMPLETION TIME
4.1 The completion time for the entire works and services under Contractor’s scope under
the Contract from Effective Date of Contract shall be as stated in SCC subject to
stipulations given herein this Clause.
4.2 Effective Date of Contract
Effective Date of Contract shall be the Date of Letter of Award.
4.3 Project Implementation Schedule
4.3.1 Time schedule for the entire construction / installation of works, is as shown in the
enclosed Bar Chart and shall be binding on the Contractor.
[Note: The Bar Chart to be submitted by the tenderer and finalised with the successful
tenderer and annexed to the Contract.]
4.3.2 Master PERT network of the project as a whole shall be resubmitted by the Contractor to
the Employer/Consultant for their approval and finalised within 3 (three) weeks from the
date of Effective Date of Contract. Network shall be prepared based on milestones as
specified in the Contract / Technical Specification, which shall be the basis for the
performance of the Contract.
Sch – 1 : GCC Page 16 of 66 Draft Contract for Fabrication & Erection of Steel Structures
4.3.3 The Contractor along with Master PERT network shall submit detailed schedule for
various activities related to fabrication and erection, under the Contractor’s scope under
the Contract and schedule of start and completion of activities for the Employer’s
approval.
4.3.4 Detailed resource deployment schedule including followings shall be submitted along
with network.
(a) fabrication and erection plan for the material & works under his scope which
shall interalia include:
i) The fabrication and erection techniques to be employed.
ii) Resource planning for:
(a) Deployment of fabrication and erection equipment
/machineries.
(b) Deployment of manpower of specific trade and requisite skill.
iii) Construction material planning.
iv) Sequencing of fabrication and erection and installation to avoid
accumulation/ under-utilization of resource & to achieve better
progress.
v) Action plan for completing critical work.
(b) Deployment of fabrication/erection machineries /equipment
(i) List of various fabrication equipment and plant such as welding sets,
mobile cranes, fork lift, other machineries including mechanised
system of construction, handling and transportation etc. planned to be
mobilised with quantity & rated capacity/specification.
(ii) List of machinery, tools and tackles such as machine tools, welding
transformers, generators sets, gas cutting sets, drilling machines, chain
pulley blocks, winches, pug machines, survey instruments, air
compressor etc. and indicate specification and quantity of each item.
(c) Deployment of manpower
List of manpower deployment for the following categories indicating number of
personnel, schedule and duration of their posting of site, qualification,
experience.
(i) Personnel to be engaged for coordination, follow up and expediting.
(ii) Engineers and supervisor directly attached to site work.
(iii) Organisation (proposed) for implementation of the package.
Sch – 1 : GCC Page 17 of 66 Draft Contract for Fabrication & Erection of Steel Structures
Updated level networks along with progress reports shall be submitted by the
Contractor (formats to be mutually finalised) every month.
4.3.5 Defect Liability Period shall be deemed to have expired when the Final Acceptance
Certificate has been issued by the Employer under the Contract.
4.4 Liquidated Damages for delay in completion
4.4.1 Time is the essence of the Contract.
4.4.2 If the Contractor fails to complete the works/items of works in all respect and
hand over the same to the Employer within the time stipulated in the contract the
Contractor shall pay to the Employer liquidated damages for such default and not as
penalty at the rate of 0.5 % of the final contract price for every week of delay or part
thereof.
4.4.3 The liquidated damages will also apply to items or group of items / units for which
separate period of completion has been specified.
4.4.4 The total amount of liquidated damages for delay shall be limited to 5% of the final
Contract price.
4.4.5 The Employer may without prejudice to any other method of recovery deduct the
amount of liquidated damages from any money in his hands due or become due to
the Contractor.
4.4.6 The payment or deduction of such liquidated damages shall not relieve the
Contractor from his obligation to complete the works or from any other of his
obligations and liabilities under the Contract.
4.5 Progress Report
Contractor shall prepare and update regularly his detailed PERT/CPM network and
submit with periodical progress reports showing start and completion dates of all
activities related to purchasing & procurement of materials, inspection and dispatch,
fabrication and erection etc under his scope of supplies and services including and
those of his sub-contractors for the Employer’s perusal. The type of progress reports,
format and frequency thereof, and number of copies to be submitted shall be
communicated to the Contractor by the Employer at appropriate stages during execution
of the work, which shall be binding on the Contractor.
4.6 Review Meetings
The Employer will conduct & organise periodical review meetings with Contractor and/or
its associates/sub-contractors to monitor the progress of work. The frequency of such
meetings shall be communicated to the Contractor by the Employer at appropriate
stages during execution of the work, which shall be binding on the Contractor.
5.0 TAXES & DUTIES
5.1 The Contract Price is inclusive of all taxes, duties, levies, including Sales Tax on
Works Contract, Service Tax & Educational Cess, Income Tax etc as per prevailing
rates applicable on base date.
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5.2 All taxes, duties & levies including service tax & educational cess, if any, as
applicable on services and supplies (as on base date) shall be borne & paid by the
Contractor.
5.3 Unless otherwise specified in SCC, statutory variation in Works Contract Tax, Service
Tax and Income Tax or withdrawal thereof or imposition of new taxes and duties
during the agreed Contract completion schedule shall be to the account of the
Employer. All such statutory variation, new taxes, duties and levies, shall be payable
against documentary evidences as required by the Employer. Statutory variation on
input material / bought outs under the scope of contractor shall be borne by the
contractor and any claim on this account shall not be entertained by the Employer.
5.4 Unless an extension of time for Contract Completion Schedule is granted by the
Employer under the Contract, any upward variation in taxes and duties or imposition
of new taxes and duties arising beyond Contract Completion Schedule shall not be
payable.
5.5 The Contractor shall produce necessary documentary evidence as may be
required/called for by Employer in respect of the taxes, duties & levies paid by the
Contractor.
5.6 The Contractor shall produce necessary documentary evidence regarding registration
with Sales Tax Authorities of the State of Orissa.
5.8 Tax Deduction at source
5.8.1 Works Contract Tax which Employer may be required to deduct by
law/statute/regulation shall be deducted all source and shall be paid to the Sales Tax
Authorities on account of the Contractor. Employer shall provide the Contractor
certificate for such deduction of tax.
5.8.2 Contract Price is inclusive of Income Tax payable as per Income Tax Act, 1961 and
amendments thereof, by the Contractor, which shall be borne and paid by the
Contractor. However, unless necessary certificates exempting him from deduction of
income tax at source are furnished by the Contractor to the Employer, income tax
deduction at source as applicable shall be made by the Employer from payments due
to the Contractor, as per statutory provisions, for which TDS certificate shall be
issued by the Employer to the Contractor.
5.9 The Contractor shall be solely responsible and liable for non-observance of any legal
formalities as per various statutory provisions.
5.10 Subject to stipulations of this Clause, all payments towards taxes, duties & levies as
applicable, shall be made in accordance with payment terms stipulated under the
Contract.
5.11 Base Date
Base date for the purpose of ascertaining statutory variation in taxes and duties shall be
as specified in SCC.
6.0 TERMS OF PAYMENT
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6.1 Subject to deductions which the Employer is entitled to make under the Contract from
the payments due to the Contractor, the payments under the Contract will be made by
the Employer to the Contractor in terms of payment terms specified in SCC.
6.2 All payments shall be released directly by the Employer to the Contractor except as
otherwise provided in the Contract. If as per the provisions of the Contract or as per the
instruction of the Contractor, any payments are made directly by the Employer to the
Sub-Contractors, such payments shall constitute a proper discharge of Purchases
obligations for such payments for the Contractor.
6.3 Advance shall be paid only after submission of Bank Guarantee towards Security
Deposit. 6.4 Bank Guarantee for security deposit shall be submitted by the Contractor within fifteen
days from the effective date of contract. The Employer shall release the advance payment within 30 days from the acceptance of BG towards advance. Failure to submit the BG's in proper form within the time stipulated will not entitle the Contractor for seeking any change in effective date of contract.
6.5 BG for advance shall be progressively reduced in value on pro-rata basis after progress
of work at site only on approval by the Employer for which the Contractor shall submit the request letters with necessary evidence. Bank Guarantee for security deposit shall be kept valid till 60 days after issue of completion certificate for the entire work by the Employer.
6.6 All the Bank Guarantee shall be submitted by the Contractor issued through an Indian
nationalised bank / first class scheduled bank at Bhubaneswar and drawn in favour of
Neelachal Ispat Nigam Ltd. in the formats annexed.
6.7 All invoices shall be certified by the Employer / Consultant before release of any
payment by the Employer.
6.8 All payments to the Contractor shall be made by account payee cheques and all bank
charges shall be borne by the Contractor.
6.9 All the payments to be released to the Contractor shall be paid only against submission
of complete and correct invoices and documents by the Contractor duly certified by the
Employer/Consultant.
6.10 All progress payments made shall be regarded as payment by way of advance against
final payments only and not as payment for the work completed till the date of progress
payment. The progress payment made shall not exonerate the Contractor from liability
to finally complete / rectify the work strictly in accordance with the specification and
drawings, if required, by rectifying or re-erecting faulty work.
6.11 The Final Bill shall be submitted by the Contractor within two months from the date of
completion of work only after reconciliation of measurement of work, consumption of
Steel & other free issue items and accompanied by following documents after being
verified by Employer/Consultant:-
a) Completion certificate issued by Employer
b) No Claim certificate by the Contractor
c) Consumption statements of steel & other free issue items certified by Employer
/ Consultant.
Sch – 1 : GCC Page 20 of 66 Draft Contract for Fabrication & Erection of Steel Structures
d) A set of as-built drawings thereon additions or alterations (to be shown in RED)
made during the execution of the work
e) Recovery statement, if any
f) Statement for reconciliation of all the payments and recoveries made in the
progressive bills
g) Copies of deviations statement and order of extension of time, if granted
h) Inventory of various materials supplied in different units according to location
i) BG towards performance covering (defect liability period) by the Contractor
j) Test certificate
Payment against final bill shall be released in one month time subject to submission of
same, as well as submission of clear, correct & complete documents mentioned above.
7.0 DEDUCTIONS FROM CONTRACT PRICE
All costs, charges, damages or expenses which the Employer may have paid or
incurred, shall be reimbursed by the Contractor to the Employer, if and to the extent to
which the Contractor is liable under the Contract to pay, within 30 days upon written
request of the Employer, failing which such costs, charges, damages or expenses shall
be deducted by the Employer from any money due or becoming due by him to the
Contractor under the Contract or any other Contract, failing which, such amounts shall
be considered as debt due from the Contractor to the Employer and shall be recoverable
accordingly including but not limited to, by way of forfeiture of the security deposit /
Performance Bank Guarantee submitted by the Contractor under the Contract.
8.0 CONTRACT SPECIFICATION
The Technical Specification, General Specification, etc, referred to and included under
the Contract, shall also constitute "Contract Specification" of this Contract and shall form
an integral part of the Contract for all purposes.
9.0 SECURITY DEPOSIT / PERFORMANCE BANK GUARANTEE
9.1 The Contractor shall submit an unconditional irrevocable Bank Guarantee towards
security for the Contractor’s due Contract performance in the prescribed proforma for an
amount equivalent to 10% of total Contract price in favour of the Employer, within 15
days from the Effective Date of Contract.
9.2 The Bank Guarantee for the Security Deposit shall be from a Nationalised Indian bank,
first class Scheduled bank. In case the Bank Guarantee is submitted from a first class
foreign bank (not operating in India) it shall be counter-guaranteed by a first class
Scheduled bank operating in India.
9.3 The Security Deposit Bank Guarantee shall remain valid till the issuance of Completion
Certificate for the entire services / works under the scope (except scope under “Defect
Liability Period”) as stipulated under the Contract plus two months grace period. In case
the contractual completion time gets extended beyond original period, the Contractor
shall arrange for the extension of the Bank guarantee for such extended period upon
written request of the Employer.
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9.4 No interest on the Security Deposit Bank Guarantee or depreciation thereof shall be
payable by the Employer.
9.5 The Bank Guarantee shall be for the time bound, due and faithful performance of the
Contract and shall remain binding notwithstanding such variations, alterations or
extensions of time as may be made, given, conceded or agreed to between the
Contractor and the Employer in terms of the Contract or otherwise. Without prejudice to
the Employer’s other rights under the Contract, the Security Deposit will be liable for
forfeiture by the Employer, if he deems it necessary and appropriate, at its discretion, in
the event of Contractor’s failure to discharge and/or be liable of any of his obligations
and responsibilities stipulated under the Contract.
9.6 Subject to stipulations of other provisions of the Contract, the Security Deposit Bank
Guarantee shall be released on application by the Contractor after expiry of its validity as
stipulated herein above and against submission of Bank Guarantee towards
Performance as stipulated herein below.
9.7 Should the extent of the Contract be altered during execution of the Contract in such a
way as to effect an increase or reduction of the Total Contract Price by more than 10%,
the amount the Bank Guarantee shall be increased or reduced correspondingly.
9.8 If the Contractor fails to duly perform and complete the work with due diligence or
expedition or if it appears to the Employer that the Contractor will fail to fulfill his
obligation under the Contract, the Employer reserves the right to terminate the Contract
and forfeit the Security Deposit or Bank Guarantee towards performance.
9.9 The Bank Guarantee for Performance for an amount equivalent to 10% of the total
Contract price shall be submitted by the Contractor as per agreed format and which shall
remain valid till issuance of Final Acceptance Certificate (FAC). The Bank Guarantee
shall be from a Nationalised Indian Bank / first class Scheduled Bank. If Bank Guarantee
is submitted from a first class foreign Bank it should be duly counter-guaranteed by a
first class Scheduled Bank operating in India.
9.10 The Bank Guarantee for performance shall be released on application by the Contractor
within 30 days of issuance of FAC and after the Contractor has discharged all his
obligations under the Contract.
9.11 All Bank Guarantees submitted as per above shall be operable at Bhubaneswar.
10.0 GENERAL OBLIGATIONS OF CONTRACTOR
Unless stated otherwise in SCC, the Contractor shall discharge the following
responsibilities at no extra cost to the Employer in addition to such other obligations
and responsibilities as have been specified elsewhere in this Contract, in order to
ensure that the Contract work is executed strictly in accordance with this Contract and
within stipulated time.
10.1 The Contractor shall be deemed to have been carefully examined all details relating to
work as given in the Contract and shall be deemed to have been fully acquainted himself
as to all conditions and matters which may in any way affect the work or the cost thereof.
The Contractor shall be deemed to have on his own and independently obtained all
necessary information for the purpose of execution of works and shall be deemed to
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have taken into account all contingencies as may arise due to such information or lack of
the same.
10.2 The Contractor shall be deemed to have known the scope, nature and magnitude of the
work and the requirements of materials and labour involved etc. and as to all work that
he has to complete in accordance with the Contract, no matter whatever be the defects,
omissions or errors that may be found in the information / documents furnished by the
Employer.
10.3 The Contractor shall be deemed to have visited and examined the site where the
project/facilities are to be installed and its surroundings and obtained for itself on its
own responsibility all information including the procedure for engagement of agencies/
labour, that may be necessary for execution of works.
10.4 The Contractor shall be deemed to have carefully examined the site and surroundings, to
have satisfied himself about the nature and details of all existing structures, if any, and
also as to the nature and conditions of the railways, roads, bridges and culverts, means
of transport and communications, whether by land, water or air and as to possible
interruptions thereto and the access to and from the site, to have made independent
enquiries, examined and satisfied himself as to the sources for obtaining sand, stones,
bricks and all other construction materials, applicable royalties, the sites for disposal of
surplus earth and debris, the available accommodation, underground existing services,
sub-soil conditions, sub-soil water conditions, storms, prevailing winds, climatic conditions
and all other similar matters which may affect the work.
10.5 Minimum wages for Contract labour shall be paid as applicable in that region from time
to time. Claims and objections due to ignorance of site conditions shall not be
entertained by the Employer.
10.6 The Contractor shall be deemed to have acquainted himself with the Indian Income Tax
Act, 1961, Indian Companies Act, 1956, Indian Electricity Act, Electricity Rules, Factories
Act, Pollution Control Regulation and other Acts & Laws, rules and regulations as
applicable in execution of works and prevalent in India, respective State(s) and at Project
site and as amended from time to time. The Employer shall not entertain any request for
clarifications from the Contractor regarding such local conditions.
10.7 Any neglect or omission or failure on the part of the Contractor in obtaining necessary
and reliable information as stated above or on any other matter affecting the works shall
not relieve him from any risks or liabilities or the entire responsibility for completion of
the work in accordance with the Contract.
10.8 The Contractor shall also be deemed to have obtained all necessary information as to
risks, contingencies and other circumstances which may influence or affect the Works.
The Contractor shall be deemed to have inspected and examined the site, its
surroundings, the above data and other available information and to have been
satisfied, including (without limitation):
(a) the hydrological and climatic conditions,
(b) the extent and nature of the work and goods necessary for the execution and
completion of the Works and the remedying of any defects,
(c) the laws, procedures and labour practices, and
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(d) the Contractor’s requirements for access, accommodation, facilities,
personnel, power, transport, water and other services.
It may be noted that all fabrication and erection work shall be carried out in the area
allotted to the Contractor as per Contract Specifications.
10.9 The Contractor shall be deemed to have been satisfied as to the suitability and
availability of access routes to the site. The Contractor shall use reasonable efforts to
prevent any road or bridge from being damaged by the Contractor’s traffic or by the
Contractor’s Personnel. These efforts shall include the proper use of appropriate
vehicles and routes.
Except as otherwise stated in these Conditions:
(a) the Contractor shall (as between the Parties) be responsible for any
maintenance which may be required for his use of access routes;
(b) the Contractor shall provide all necessary signs or directions along access
routes, and shall obtain any permission which may be required from the
relevant authorities for his use of routes, signs and directions;
(c) the Employer shall not be responsible for any claims which may arise from
the use or otherwise of any access route;
(d) the Employer does not guarantee the suitability or availability of particular
access routes; and
Costs due to non-suitability or non-availability, for the use required by the Contractor, of
access routes shall be borne by the Contractor.
10.10 The Contractor shall take all reasonable steps to protect the environment (both on and
off the site) and to limit damage and nuisance to people and property resulting from
pollution, noise and other results of his operations.
10.11 The Contractor shall establish and maintain a well equipped laboratory at site for quick
testing of fabrication and erection materials, including aggregates, wood, steel welds etc.
Additionally they should tie up with Govt. recognized Laboratory at nearby vicinity i.e., JK
Road, Cuttack & Bhubaneswar, Rourkela.
However, the Contractor shall carryout the testing at Employer / Govt. approved lab
without and extra cost, if so desired by the Employer / Consultant in order to check &
verify the quality of works or any part thereof, executed under the Contract.
10.12 The Contractor shall do visual checking against physical damages to the steel structures
before start of erection. Damage if any, will be reported to the Employer / Consultant and
shall be rectified / replaced expeditiously, free of charge to Employer so as not to upset
the erection and commissioning schedule. Delay on account of settlement of insurance
claims by the Contractor shall not be considered an excuse for delay in completion.
10.13 The Contractor shall provide all necessary fabrication and erection tools & tackles,
compressors, small hand tools, instruments, welding equipment, service bolts, nuts, jigs
and fixtures, winches, alignment tools, precision levels etc. and the material handling
equipment and other equipment which may be required for carring out the fabrication
and erection work efficiently within the time schedule provided herein the Contract.
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Unless otherwise specified, the above materials shall be the property of the Contractor.
However Employer’s prior permission shall be required for removal of these construction
materials from the site. The Contractor shall ensure that proper documentation is
followed at entry gate of Employer’s premises for such items which shall be carried back
by Contractor after completion of work.
10.14 The Contractor shall provide all temporary ladders, scaffolding materials, platforms,
supports and other necessary facilities required for handling, erection, testing and visual
inspection of supplies at the point of installation and shall also provide necessary
packing plates, wedges, shims, leveling screws etc. required for erection of structures.
10.15 The Contractor shall provide sufficient fencing, notice boards and lights to protect and
warn others as may be considered necessary by the Employer / Consultant. All
materials used for providing these facilities shall be properties of the Contractor.
10.16 The Contractor shall align, level and couple and securely fix all steel structures,
assembly / sub-assemblies in accordance with drawings and / or instructions.
All precision survey instruments including leveling instruments, theodolite etc. shall be
arranged by the Contractor.
10.17 The Contractor shall arrange all facilities at site and undertake all non-destructive tests
like ultrasonic / radiographic testing and stress relieving of butt welded joints as required.
10.18 The Contractor shall be responsible for the management of fabrication and erection work
with proper and adequate supervision for ensuring progress of fabrication and erection
work and quality of workmanship as per time schedule.
10.19 All necessary tests / checks shall be conducted during erection by the Contractor.
The Contractor shall attend to the rectification of erection defects, if any, expeditiously.
The Contractor shall arrange all testing instruments for such testing at site.
10.20 The Contractor shall carry out final painting of the steel structures erected as per the
instructions stipulated in the Contract Specification.
10.21 Grouting of the steel structures on the foundations with shrinkkomp / ferro-grout shall be
the responsibility of the Contractor. The grouting material shall be supplied by the
Contractor.
10.22 Provision and mobilisation of adequate number of all necessary tools, tackles, plant &
equipment, such as mobile cranes, fork lift , welding set, required tools, tackles,
facilities and other machineries including, handling & transportation of machineries.
10.23 The Contractor shall provide all fabrication and erection consumables/materials like
oxygen and acetylene gas, welding rods, solder legs, bolts, nuts, washer, shims, packs,
oil, grease, kerosene, cotton waste, etc. required for all temporary and permanent
works, (other than those which shall be supplied by the Employer as free issue items, if
any), transportation and appropriate storages of all materials including such sheds or
damp proof store, houses, as is considered necessary for the proper execution and
completion of the work to the satisfaction of the Employer.
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10.24 The Contractor shall take all necessary precautions to avoid damage to any property of
the Employer or any other Contractor. The Contractor shall also ensure that the
progress of work of other Contractors in the adjoining areas is not hindered. Wherever
works are to be carried out in proximity or within existing facilities, Contractor shall
adopt special methodology of fabrication and erection suited to prevailing conditions.
He shall make necessary schemes in advance and take prior approval of the Employer
of the same.
10.25 The Contractor shall carry out necessary precision for survey to set out and check the
setting of all works, anchor bolts, etc. to required tolerances using the grid reference
points available in the plant site. The Contractor shall make and maintain proper bench
mark and reference points and check lines and levels periodically.
10.26 Materials brought to the site shall not be removed from the site without the written
consent of the Employer. Any material brought to site and rejected by the Employer
shall be removed by the Contractor from the site of work immediately at Contractor's
expense.
10.27 The Contractor shall provide sufficient strong and stable staging so as to ensure safety
of the labour.
10.28 The Contractor shall undertake development of site as warranted by the site condition.
The Contractor shall remove, debris, if any, and dump the same at places/place as
directed by the Employer.
10.29 Requirement of any special measures or techniques for fabrication and erection
including pre-assembly and mechanization etc. of structures shall deem to have been
taken into account by the Contractor to ensure progress and completion of work
according to time schedule. If required the Contractor shall work in 3 shifts per day
basis for meeting the completion target.
10.30 The Contractor shall be responsible for proper and neat storage and conservation of all
materials also. During storage of materials / steel structures, the Contractor shall take
into account deterioration and carry out the reconservation of all the materials / steel
structures as may be necessary. The Contractor shall also supply the consumables
required for such reconservation work and repair / replace parts required thereof for the
satisfactory completion of steel structural works. Procedure and instructions followed
for conservation / reconservation shall be furnished to the Purchaser / Consultant by
the Contractor for comments / reference.
10.31 The steel structures will be installed on the civil foundations to be constructed by the
Employer. If any deficiency is noticed in the dimensions, centerlines, levels, locations
etc. of the foundations or anchor bolts or other embedments, the same will be brought
to the notice of the Employer. The Employer shall make arrangement for rectification of
the same. However, modifications of minor defects and chipping / dressing of the
foundations with air or air & water jet prior to placing the steel structures will be carried
out by the Contractor at his cost. The basis and procedure for rectification of major
nature defects will be finalised mutually be the Contractor and Employer / Consultant.
10.32 Site Regulations and Safety
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It shall be the responsibilities of the Contractor to observe and implement all site
regulations and safety codes as stipulated under the Contract and as notified by the
Employer from time to time to the Contractor.
11.0 LABOUR
11.1 Labour Rules
In respect of all labour directly or indirectly employed on the works by the Contractor, the
Contractor shall comply with and implement all the provisions of the Contract Labour
(Regulation and Abolition) Act 1970, or any amendment thereof, and all legislations and
rules of the State and/or Central Government or other local authority formed from time to
time governing the protection of health, sanitary arrangements, wages, welfare and
safety of labour employed on the works and the Contractor shall be deemed to be the
Principal Employer for this purpose. The rules and other statutory obligations with regard
to fair wages, welfare and safety measures, maintenance of register etc. will be deemed
to be part of the Contract. The Contractor will get himself registered with the concerned
statutory authorities as provided in the Act and shall be directly responsible to the
authorities thereunder for compliance with the provisions thereof.
11.2 Engaging Labour
As far as possible, Contractor shall engage skilled/semi-skilled/ un-skilled labour for the
project work, from the oustees list (available with Employer). The Contractor is
encouraged to engage local labour to the extent possible that has necessary skills. The
complete list of persons engaged by the Contractor shall be submitted to Employer for
keeping the record of their engagement with the Contractor. At the conclusion of the
work at the time of termination of the services of any person, the Contractor is required
to submit their performance report for the period engaged by the Contractor in the
construction activities.
11.3 The Contractor has also to maintain all records/ register/return/cards under the Orissa
Contract Labour (R&A) Rules 1975. Act such as
i. Register of workmen employed by Contractor (Form 9)
ii. Employment card (Form 10)
iii. Muster Roll (Form 12)
iv. Register of wages-cum muster roll (Form 13)
v. Wage slip (Form 15)
vi. Register of overtime (Form 19)
vii. Submission of Return (Form 20)
11.4 Provision of Minimum Wages Act and Payment of Wages
(i) The Contractor shall comply with the provisions of the Minimum Wages Act
1948, the Payment of Wages Act 1936 or any other rules made thereunder by
the Government of Orissa in respect of all employees employed by him or his
sub-contractor directly or indirectly for the purpose of carrying out the works. In
the event of retrenchment of workers by the Contractor or sub-contractors
employed by the Contractor during or after the completion of the work, the
retrenchment compensation and other benefits will be paid by the Contractor to
the workers as per the provisions of Industrial Dispute Act prevailing at that time.
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(ii) If in compliance with the terms of the Contract, the Contractor supplied any
labour to be used wholly or partly under the direct orders and control of the
Employer whether in connection with any work being executed by the
Contractor or otherwise for the purpose of the Employer such labour shall, for
the purpose of this clause, still be deemed to be the persons employed by the
Contractor.
(iii) If any money shall, as a result of any claim or application made under the said
acts, be directed to be paid by the Employer, such money shall be deemed to
be money payable to the Employer by the Contractor and and/or failure by the
Contractor to repay the Employer, any money paid by the Employer as
aforesaid, within 7 days after the same shall have been demanded from the
Contractor, the Employer shall be entitled to recover the same from any
money due or accruing to the Contractor under this or any other Contract with
the Employer, failing which such amount shall be considered as debt due
from the Contractor to the Employer and the Employer shall be entitled to
recover the same in terms of the Contract.
(iv) The Contractor shall comply with the provisions of by-partite and tripartite
agreement entered into by the Employer from time to time with the Labour
Unions and/or the circulars issued by the Employer regarding payment of
minimum wages and benefits applicable.
11.5 Reporting of accidents to labour.
The Contractor shall be responsible for the safety of his and his sub-contractors'
workmen and employees. All accidents at site are to be immediately reported to the
required authorities. The Contractor shall be liable for all such accidents and shall make
arrangement to render all possible assistance and aid to the victims of the accident.
11.6 Provision of Workmen's Compensation Act
The Contractor shall be liable for in respect of any damages or compensation payable by
law in respect of or in consequence of any accident or injury to any workmen or other
person in the employment of the Contractor or any of his sub-contractors and the
Contractor shall save harmless and shall indemnify and keep indemnified the Employer
against all such damages and compensation and against all claims, demands,
proceedings, costs, charges and expenses, whatsoever, in respect thereof or in relation
thereto. The Contractor shall at all times indemnify and keep indemnified the Employer
against all claims for compensation under the provisions of the Workmen's
Compensation Act 1923 (VIII of 1923) or any other law for the time being in force by or in
respect of any workmen employed by the Contractor or his sub-contractors/agencies in
carrying out the Contract and against all costs and expenses or penalties incurred by the
Employer in connection therewith. In every case in which by virtue of the provisions of
Section-12, Sub-Section(1) of the Workmen's Compensation Act 1923, the Employer is
obliged to pay compensation to a workmen employed by the Contractor or his sub-
contractor/ agencies, the amount of compensation so paid and without prejudice to the
rights of the Employer under Section-12, Sub-Section (2) of the said Act, the Employer
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shall be at liberty to recover such amount or any part thereof in terms of the Contract.
Employer shall not be bound to contest any claim made against him under Section-12,
Sub-Section (i) of the said Act, except on the written request of the same or his sub-
contractors/agencies and upon their giving to the Employer full security for all costs for
which the Employer might become liable in consequence of contesting such claims.
11.7 Labour Returns
The Contractor shall submit periodical statements of labour employed by him in the
proforma prescribed by the Employer.
11.8 Accommodation for Labour
Unless expressly specified and/or limited otherwise elsewhere in the Contract, the
Contractor shall, at his own expense, make adequate arrangements for housing,
electricity, road, supply of drinking water and provision of latrines and urinals for his staff
and labour, disposal of sewerage and sullage.
11.9 Provisions of Apprentices Act
The Contractor shall comply with the provisions of the Apprentices Act 1961, and the
rules and orders issued thereunder from time to time If he fails to do so, his failure may
be treated as breach of the Contract and the Employer may, at his discretion, terminate
the Contract. The Contractor shall also be liable for any pecuniary liability arising on
account of any violation by him of the provisions of the said Act.
11.10 Payment of Wages
11.10.1 The Contractor shall make regular and prompt payment of wages to the labourers
engaged in the work and in no case shall the payment be delayed more than seven
days following the period for which the wages are due. The Contractor shall send a
certificate to the Employer to this effect every month.
11.10.2 In case the Contractor fails to make payment of wages within the prescribed period or
make short payment, then the Employer as Principal Employer shall make payment of
wages in full or the unpaid balance due, as the case may be, to the Contract labour
employed by the Contractor and recover the amount so paid by the Employer in terms
of the Contract.
11.10.3 The Employer shall have the right to enquire into and decide against any complaint
alleging that the wages paid by the Contractor to any labourer for the work done by such
labourer is less than the wages paid for similar work in the neighbourhood.
11.11 Preservation of peace
The Contractor shall take requisite precautions and use his best endeavour to prevent
any riotous or unlawful behaviour by, or amongst his workmen and/or others employed
on the works by him or his sub-contractors and for the preservation of peace and
protection of the inhabitants and security of the property in the neighbourhood of the
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works/site. In the event of the Employer requiring the maintenance of a special police
force at or in the vicinity of the site during the tenure of the Contract in consequence of
the riotous or unlawful behavior by, or amongst the Contractor's or his sub-contractors
workmen and/or others staff employed by him/them, all expenses thereof and costs of all
damages due to such riotous or unlawful behaviour shall be borne by the Contractor and
if paid by the Employer, shall be recoverable from the Contractor in terms of the
Contract.
11.12 Sanitary arrangements
The Contractor shall comply with all sanitary rules in force and carry out all sanitary
measures and permit inspection of all sanitary arrangements at all reasonable times by
the Employer.
11.13 Infectious diseases
The Contractor shall employ such persons as are found to be free of contagious
diseases and shall produce if required by the Employer, certificate of fitness of all his
employees working at site. The Contractor shall, if required by the Employer, subject to
all his employees to regular medical check up and produce satisfactory evidence of their
being free from any contagious disease.
The Contractor shall remove from his labour camp such labour and their families who
refuse protective inoculations and vaccination when called upon to do so by any
competent authority.
11.14 Medical facilities at site
The Contractor shall provide medical facilities at the site as per rules in force in relation
to the strength of the Contractor's staff and workmen deployed at site.
11.15 Age Limits of Labour
The Contractor shall not employ for the purpose of the work, any person below the
age as his statutorily forbidden. The Employer shall have the right to refuse to allow
any labour, whom he considers to be underage to be employed by the Contractor.
The Contractor shall submit periodical statements of labour employed by him to the
Employer.
11.16 Provident Fund (PF)
(i) Contractor has to provide PF Registration No. to Employer within 30 days of
issue of LOA. Non-submission may lead to suspension / cancellation of LOA.
(ii) The Contractor shall be solely responsible for deduction and contributions
under the Employees' Provident Fund and Family Pension Act, 1952 and the
scheme made thereunder as amended from time to time. He shall be solely
responsible for the maintenance of records for payment of contributions and
submission of returns in accordance with the said act and scheme.
(iii) Every Contractor shall within 15 days of the close of every months, submit to
the Employer a statement showing the recoveries of contribution in respect of
employees, employed by or through him after depositing the contribution of
employees and Employers with appropriate authority and also furnish to NINL
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such information which are required to be furnished by NINL as principal
Employer to the concerned authorities.
The amount of contribution (Employer's contribution as well as employees
contribution in pursuance of any scheme and the Employer's contribution in
pursuance of insurance scheme) and any charges for meting the cost of
administering the fund paid/payable by the Employer in respect of an employee
by or through a Contractor will be recovered by the Employer from the
Contractor either by deduction from any amount payable to the Contractor
under any Contract or a debt payable by the Contractor.
Notwithstanding any Contract to the contrary, no Contractor shall be entitled to
deduct Employer's contribution or other administrative charges from the wages
payable to an employee employed by or through him.
(iv) In case the Contractor fails to make payments under the above act and the
hereunder and as amended from time to time, the Employer reserves the
right to make such payment on behalf of the Contractor on demand from the
authorities under the act and recover the same from the payments due to the
Contractor. Further, the Contractor shall indemnify and keep indemnified the
Employer against any loss or damage whatsoever that may be suffered by
the Employer as a result of any claims, damages, penalties for any failure,
non-compliance on his part with the provisions of the aforesaid act and the
scheme framed thereunder.
11.17 Observance by sub-contractors
The Contractor shall also be responsible for the observation of all the above clauses by
his sub-contractors.
12.0 WORK PERMIT, PASSPORT, SECURITY PASS ETC.
The Contractor shall be responsible for arranging and obtaining at his own cost & risk, if
required, the necessary work permits, passports, visas, police permits and expenses for
customs duty related to personal and other effects of any personnel employed or
engaged by him for work including labour, whether resident or non-resident of India.
Security pass can be obtained from police authorities at Duburi. The Employer will
recommend and assist in obtaining the passes. Contractor should not claim for delay in
case of delay in obtaining security passes. The Contractor will take responsibility of
obtaining Security passes. The permission/passes issued by the Employer as per their
security/safety provisions and procedures shall also come under purview of this Clause.
13.0 CONTRACTOR’S REPRESENTATIVE
(i) The Contractor shall depute/appoint a competent, appropriately qualified and
experienced person as Project Coordinator, in consultation/approval of the
Employer, to act and represent the Contractor in respect of discharge of
Contractor’s responsibilities and obligations under the Contract.
(ii) The Contractor’s Project Coordinator shall be vested with necessary powers,
which shall be evidenced by necessary Power of Attorney in favour of such
Project Co-ordinator of the Contractor and shall be competent to take all such
decisions on his behalf during currency of the Contract, as may be deemed
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necessary in order to discharge Contractor’s responsibilities and obligations
in terms of the Contract.
(iii) All notices and instructions issued by the Employer to the Contractor’s
Project Coordinator in terms of the Contract shall be deemed to have been
issued to the Contractor and the Contractor/Project Coordinator shall be
under contractual obligation to comply with Employer’s all such notices and
instructions.
(iv) All personnel including experts deployed/deputed by the Contractor’s Project
Coordinator in respect of execution of works and services under the Contract
shall be deemed to have been deployed/deputed by the Contractor and the
Contractor shall be responsible and liable for the conduct/misconduct,
behavior, decisions, and negligence of such personnel/experts including
labour of the Contractor and his associates/sub-contractors. The Employer
reserves the right to ask the Contractor to withdraw any of his personnels
deployed in the project as per stipulations under the Contract.
14.0 SUB-CONTRACTS
14.1 The Contractor shall not sub-contract the Contract Work in whole or part thereof to third
parties for the performance of this Contract without written consent of the Employer /
Consultant.
14.2 Selection of any sub-contractor/sub-supplier by the Contractor, in respect of discharge of
his contractual responsibilities and obligations shall be subject to prior approval of the
Employer. However the Contractor shall alone be responsible and liable for discharge of
his obligations and responsibilities including that of his sub-contractor(s) and sub-
supplier(s) in terms of the Contract. The Contractor shall remain solely liable for any
action, deficiency, and/or negligence on the part of his sub-contractors, his agent, his
workmen as fully as if they were the acts, defaults or neglects of the Contractor.
14.3 The Contractor and/or his sub-contractor/sub-suppliers shall be under contractual
obligations to submit any such information/document including but not limited to
inspection / Test reports of materials to be incorporated and / or incorporated in the
works, to the Employer for his approval/review/perusal, which the Employer may
consider it deemed necessary in respect of discharge of contractual
obligations/responsibilities by the Contractor and/or his sub-contractor/sub-supplier.
14.4 The Contractor shall submit un-priced copies of purchase orders / work orders with
technical specifications included in all orders placed on sub-contractors, if requested by
the Employer.
14.5 In the event certain obligations extended by a sub-contractor to the Contractor should
extend beyond the guarantee period specified in the Contract, the Employer shall
automatically be entitled to the benefit thereof.
14.6 In no event shall the Employer be deemed to have any contractual obligations
whatsoever in respect of Contractor’s/ sub-contractors and/or title-holders of any sub-
orders placed by him.
15.0 DRAWING FOR FABRICATION OF STEEL STRUCTURES
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15.1 The Contractor will be supplied with two copies of design drawings. Based on the design
drawings, the Contractor shall prepare general arrangement/marking drawings,
fabrication drawings, erection drawings, as-built drawings, bill of materials, shipping
documents and nut and bolt lists. Bill of materials shall for part of fabrication drawings
and shall be included in the body of the drawing or prepared separately. Two copies of
drawings and documents shall be submitted to the Employer / Consultant for their
scrutiny and approval. One set of the fabrication drawings will be returned to the
Contractor with a stamp signifying “Approved”, “Approved as noted” or “Not approved”
on the drawing. After the final approval by the Employer / Consultant the contractor
shall furnish to the Employer / Consultant within 2 weeks requisite number of copies of
the approved fabrication drawings, and erection drawings. The Contractor shall ensure
correctness & completeness of all drawings. All drawing work shall be in metric system
and all writing work shall be in English.
15.2 The Contractor shall ensure that fabrication drawings shall be prepared in such a
manner that structures are dispatched with maximum transportable lengths and work
involved at site is minimum. Steel work shall be shop-fitted and shop-assembled as far
as practicable.
15.3 Approval of fabrication and erection drawings: Employer’s /Consultant’s approval of
fabrication and erection drawings will only be accorded towards the general conformity
with the structural design drawings.
Despite approval of Employer / Consultant, the Contractor will not be relieved of his
responsibilities and obligations under the contract specification. The contractor shall
ensure correctness & completeness of fabrication drawings.
15.4 Supply and distribution of fabrication drawings and other documents like bolt list etc. for
the Contractor’s own use or for the use of his sub-contractor(s) shall be the
responsibility of the Contractor.
15.5 All works shall be executed by the Contractor in terms of the Contract and on the basis
of drawings and documents furnished/approved by the Employer and in accordance
with the instructions/guidelines issued by the Employer and/or its authorised
representative from time to time.
15.6 All drawings specifications, sketches, schedule of items / BOQ etc. furnished by the
Employer / Consultant shall be treated as strictly confidential property of the Employer
in terms of the Contract.
15.7 The Employer Shall have full powers and authority to supply to the Contractor from time
to time during the program of the works such further drawings and instructions, and / or
any modifications/alteration thereof, including written instructions as shall be necessary
for the purpose of the proper and adequate execution and maintenance of the works
and the Contractor shall carry out and be bound by the same.
15.8 The Contractor shall also furnish to the Employer 3 (Three) sets of all catalogs,
literatures, manuals etc. in respect of bought-out items incorporated in the works,
wherever applicable.
15.9 The Contractor himself shall not make any changes in the drawings/sketches,
specifications and schedule of items / BOQ issued/approved by the
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Employer/Consultant. If any error or omission is detected, he shall promptly bring the
same to the notice of the Employer for clarification/ decision/ rectification. All
modifications shall be subject to the written approval of the Employer.
15.10 Errors and Omissions
(i) Notwithstanding with any approval or acceptance which the
Employer/Consultant may grant to Contractor, the Contractor shall be solely
responsible for any discrepancies, errors or omissions in the specifications,
drawings and other technical documents that it has prepared in terms of the
Contract.
(ii) The Contractor shall, within the Contract Price, take all corrective measures
arising out of discrepancies, errors and omissions in drawings and other
documents/information within the specified time schedule.
(iii) The Contractor shall also be responsible for any delay and/or extra cost, if any,
in carrying out engineering and site works by other agencies arising out of
discrepancies, errors and omissions stated above as well as of any late
revision/s of drawings and information submitted by the Contractor.
15.11 Standards and Codes
The Contractor shall execute the basic and detailed design and the engineering work
in compliance with the provisions of the Contract and Contract Specification, or where
not so specified, in accordance with latest appropriate Indian Standards and Codes.
Where appropriate Indian Standards and Codes are not available, appropriate latest
standards and codes of Country of Origin shall be used. Contractor shall however,
obtain Purchaser's prior approval before using such standards and codes of country of
origin.
16.0 INSURANCE
16.1 The Contractor, within the Contract price shall arrange, secure and maintain during
execution of the Contract, insurance as may be necessary or required by law for
purpose of this Contract and for all such amounts to protect the interest of the Employer
against all risks as detailed herein. The form and the limit of such insurance as defined
herein together with the under-writer thereof in each case shall be acceptable to the
Employer. However, irrespective of such acceptance, the responsibility to maintain
insurance at all times during the period of `Contract' shall be that of the Contractor
alone. All policies as stipulated shall remain valid during the tenure of the Contract. The
Contractor's failure in this regard shall not relieve him of any of his contractual
responsibilities and obligations.
16.2 The Contractor shall deposit copy of Insurance Policy/Policies along with copies of
Receipts for premium to the Employer within 14 days of mobilisation at site or such
other lesser time as is necessitated by the work, failing which the Employer shall have
the right to take out Insurance covers at Contractor' expenses and deduct the amount
of such premium paid/ to be paid from any money due or becoming due to the
Contractor, without prejudice to any other rights of the Employer.
The above insurance policies shall be kept valid during the tenure of the Contract.
Contractor shall also furnish to Employer any amendments thereto and prompt
notification of any cancellation or termination thereof.
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The Contractor shall pay necessary premium as required under the terms of the policy.
Should the Contractor default in paying any premium when due, Employer, without
prejudice to other remedies set forth in this Agreement, shall be at liberty to pay such
premium and recover the same from the Contractor.
16.3 The Contractor shall arrange Transit Insurance (for transporting materials, under
Contractor’s scope of supply, to site), Workmen's Compensation Insurance,
Comprehensive Automobile Insurance and Comprehensive General liability Insurance,
which shall be at the cost and the responsibility of the Contractor.
16.4 The Contractor shall take suitable Group Personal Accident Insurance Cover for taking
care of injury, damage or any other risks in respect of his Engineering and other
Supervisory staff who are not covered under policies as stipulated above.
16.5 The Contractor shall take insurance policy from Branch office at Bhubaneswar / J.K.
Road of one or more Nationalised Indian Insurance Company(s).
16.6 Unless otherwise specified in SCC, all policies shall be in the Joint name of the
Employer alongwith the Contractor. sub-contractor’s of the Contractor shall not be
holders or beneficiaries in the policy nor shall they be named in the policy. Employer
reserves the exclusive right to assign the policy.
16.7 The Contractor shall also arrange suitable insurance to cover damage, loss, accidents,
risks etc., in respect of all his plant, equipments and machinery, erection tools & tackles
and all other temporary attachments brought by him at site to execute the work.
16.8 In all cases, the Contractor shall lodge the claims with the Underwriters and also get the
claims settled. However, the Contractor shall proceed with the repairs and/or
replacement of the works or part thereto as the case may be, in their scope without
waiting for the settlement of the claims. In case of seizure of any materials by concerned
authorities, the Contractor shall arrange prompt release against bond, security or cash
as required. Employer will extend all assistance to the Contractor in such a case.
16.9 All the insurance claims pertaining to their scope shall be processed by the Contractor
and the missing/damaged works shall be replaced / repaired by them without any extra
cost to the Employer and without affecting the completion time.
16.10 Workmen's Compensation Insurance
This insurance shall protect the Contractor against all claims applicable under the
Workmen's Compensation Act, 1948 (Government of India) as amended from time to
time. This policy shall also cover the Contractor against all claims for injury, disability,
disease or death of his or his sub- contractor's employees which for any reason are not
covered under the Workmen's Compensation Act, 1948. The liabilities shall not be less
than:
Workmen's compensation : As per statutory provisions.
Employees' Liability : As per statutory provisions.
16.11 Comprehensive Automobile Insurance
This insurance shall be in such a form to protect the Contractor against all claims for
injuries, disability, disease and death to members of public including the Employer's
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men and damage to the property of others arising from the use of motor vehicles during
on or off the `site' operations, irrespective of the ownership of such vehicles.
The liability covered shall be as per statutory requirements unless otherwise stated in
SCC.
16.12 Comprehensive General Liability Insurance
This insurance shall protect the Contractor against all claims arising from injuries,
disabilities, disease or death of members of public or damage to property of others due
to any act or omission on the part of the Contractor, his agents, his employees, his
representatives and sub-contractors or from riots, strikes and civil commotion.
16.13 While carrying out the work at site, appropriate Insurance Policy shall be taken by the
Contractor to cover damage, loss, injury, accidents to lives and properties of
Contractor, Employer/ Third parties in the vicinity.
16.14 Notwithstanding all these Insurance Policies, the Contractor shall be solely liable and
responsible for any or all damages/losses /arising during the execution of the Contract
and the Employer shall not be held responsible on any account whatsoever.
16.15 Any such insurance requirements as are hereby established as the minimum policies
and coverages which Contractor must secure and keep in force. Contractor shall at all
times be free to obtain additional or increased coverages at Contractor's sole expense.
16.16 The provisions contained within this clause are not intended and do not impair or in any
manner limit the liabilities or obligations assumed by the Contractor as may be set forth
elsewhere in this Contract.
17.0 TYPE, QUALITY OF MATERIALS AND WORKMANSHIP
(i) The Contractor shall be deemed to have carefully examined and to have read
and understood the general and other conditions, specifications, schedules,
drawings, etc. forming part of the Contract and also to have satisfied himself as
to the nature and character of the work to be executed and the type of the
duties required including wherever necessary of the site conditions and
relevant matters and details. Any information thus had or otherwise obtained
from Employer shall not in any way relieve the Contractor from his
responsibility and contractual obligations for executing the work in terms of the
Contract. If the Contractor shall have any doubt as to the meaning of the
portion of the Contract, he shall before signing it set forth the particulars thereof
and submit to Employer in writing in order that such doubt may be removed.
(ii) All materials and workmanship shall be of the respective kinds as described in
the Contract and in accordance with the Employer's instructions and shall be
subjected from time to time to such tests as the Employer may direct at the
place of fabrication / manufacturing or on the site or at all or any of such
places. The Contractor shall furnish to the Employer test reports for any
materials on demand within 10 days to prove that the materials are as
specified.
(iii) Contractor shall supply samples of materials, before incorporation in the works
for testing as may be selected and required by the Employer.
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(iv) All materials under scope of supply of the Contractor shall be of the best quality
and workmanship according to the latest engineering practice and shall be of
best quality considering strength and durability for their best performance. All
material shall be new. Substitution of specified material or variation from the
method of fabrication/construction may be permitted with the prior written
approval of the Employer/Consultant.
(v) The Contractor shall procure and/or fabricate all materials in accordance with all
requirements of Central and State enactments, rules and regulations governing
such work in India and at site. This shall not be construed as relieving the
Contractor from complying with any requirement of Employer as enumerated in
the Contract Specifications which may be more rigid than and not contrary to the
above mentioned rules, nor providing such construction as may be required by
the above mentioned rules and regulations. In case of variance of the Contract
Specification from the laws, ordinance, rules and regulations governing the
work, the Contractor shall immediately notify the same to the Employer. It is the
sole responsibility of the Contractor, however, to determine that such variance
exists. Wherever required by rules and regulations, the Contractor shall also
obtain the Statutory Authoritie’s approval.
(vi) In addition to specification described in Contract documents, all materials,
workmanship, inspections, sampling and testing and interpretation of test
results and their application shall be in accordance with the latest editions of
Indian standards specifications and/or codes of practice. Codes and standards
of other countries can be followed with the prior written approval of Employer,
provided materials, supplies & equipment according to the standard are equal
to or better than the corresponding standards specified in the Contract.
(vii) Brand names mentioned in the Contract documents, if any, are for the purpose
of establishing the type and quality of products to be used. The Contractor
shall not change the brand name and qualities of the bought-out items without
the prior written approval of the Employer/Consultant.
However, the Employer reserves the right to make any appropriate change
and/or replacement in the specified brand names of such product/goods at any
time prior to procurement of the same by the Contractor, if he (the Employer)
considers it appropriate and necessary to achieve the stipulated contractual
requirements and the Contractor shall be under his contractual obligations and
responsibilities to comply with such requests of the Employer and make
supplies accordingly within the stipulated Contract price.
All such products and equipment shall be used or installed in strict accordance
with original manufacturer's recommendations, unless otherwise directed by the
Employer/Consultant
18.0 INSPECTION & TESTS
18.1 Within the specified Contract price, the Contractor shall institute a quality assurance
system to demonstrate compliance with the requirements of the Contract. The system
shall cover all such Inspections/Tests and Quality Control checks and measures at
appropriate stages of execution of Contract, as specified in Contract/Technical
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Specifications and/or under the Contract and/or any document referred to therein.
The Engineer shall be entitled to audit any aspect of the system.
Details of all procedures and compliance documents shall be submitted to the
Engineer for information before each execution stage is commenced. When any
document of a technical nature is issued to the Engineer, evidence of the prior
approval by the Contractor himself shall be apparent on the document itself.
Compliance with the quality assurance system shall not relieve the Contractor of any
of his duties, obligations or responsibilities under the Contract.
18.2 All materials and works whether at the site or in Contractor's/ sub-contractor's premises
shall be subject to inspection and test by Employer and/or its authorised
representative.
18.3 The Employer shall have the right for inspecting and testing the Contractor’s and/or its
sub-contractor(s) work or any part thereof, under the scope of the Contract, at any time
during execution or after the completion of work, and the Contractor on demand of the
Employer shall carry out such tests in appropriate manner in the presence of the
Employer’s authorised representatives. Should the Contractor himself not be in a
position to carry out the tests, he shall, on the Employer's demand prepare specimen
and sample and send them to such testing station / laboratories as the Employer may
specify.
18.4 The Employer shall have the right to be present during all tests carried out by the
Contractor. The Contractor on being requested so to act, shall present sufficient
documentary evidence that the material used will meet the specified requirement. If
called for, samples and specimen shall become the Employer's property. The
Contractor shall notify the Contract work in order that the inspection or tests can be
carried out as may be required to ascertain without prejudice to the Contractor's liability,
whether the materials and/or services are in conformity with the requirement of the
Contract. All inspection and tests shall be carried out as per the approved procedure
and in terms of stipulations of the Contract unless otherwise specified.
18.5 The Contractor shall submit to the Employer programme of inspection and tests with a
minimum of 7 days clear notice of any fabrication/erection work being ready for
inspection and tests specifying the period likely to be required for such inspection and
tests. Thereafter, the Employer or his inspector shall, unless inspection or test is
voluntarily waived, attend such inspection and test. Should the Employer fail to attend
such inspection and test, the Contractor may proceed with the inspection and test at his
option which shall be deemed to have been made in the Employer’s presence and shall
forthwith forward to the Employer copies of inspection/test certificates for acceptance by
the Employer.
18.6 In all cases whether at the site or in the premises of the Contractor or of any sub-
contractor, the Contractor shall unless, otherwise specified, shall provide free of charge
to the Employer such labour, materials, electricity, fuel, water, stores, apparatus and
instrument and/or facilities as may reasonably be deemed to carry out efficiently such
tests in accordance with the Contract and shall give all such facilities to the Employer or
his authorised representative to accomplish such tests.
18.7 The Employer upon giving notice in writing and stating the grounds of objection, shall
have the right to reject any or all work or material, or to demand rectification or
replacement thereof.
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In case any inspection / tests fails, re-inspection/retest shall be carried out after
necessary rectification by the Contractor at his cost.
18.8 Unless expressly specified otherwise, the Contractor shall be liable for all costs involved
and incurred in conducting/arranging all such inspection/tests as specified in the
Contract and/or instructed by the Employer and/or its authorised representative including
preparation of samples and getting them tested either at site or at any other test
laboratories, in the manner as stipulated under the Contract. However, the Employer
shall be liable and responsible for all costs involved and/or incurred in deputing his
representative for witnessing all such inspection/tests.
18.9 Notwithstanding with any approval or acceptance which the Employer may grant to the
Contractor in respect of any of his and/or his sub-contractor’s materials / works
executed, the Contractor shall not be absolved of any of his contractual obligations and
responsibilities under the Contract and the Employer reserves the right to reject any of
the material/works as stipulated under the Contract.
19.0 FABRICATION AND ERECTION OF WORKS
19.1 Access to and Possession of site
19.1.1 Access to and possession of the site shall be accorded to the Contractor by the
Employer in reasonable time to start the Contract Work as per time schedule specified in
the Contract.
19.1.2 In the execution of the work, no person other than the Contractor, sub-contractor and his
or their employees shall be allowed on the site except with the written permission of the
Employer. Facilities to inspect the works at all times shall be accorded by the Contractor
to the Employer and his representatives and other authorised officials. The Employer’s
Personnel shall at all reasonable times:
(a) have full access to all parts of the site and fabrication yard etc., and
(b) during fabrication and erection work, be entitled to examine, inspect,
measure and test the materials and workmanship, and to check the progress
of the works.
The Contractor shall give the Employer’s Personnel full opportunity to carry out these
activities, including providing access, facilities, permissions and safety equipment.
19.1.3 The access to and possession of the site referred above shall not be exclusive to the
Contractor but only such as shall enable him to execute the works in accordance with
the Contract. Upon specific request of the Employer, the Contractor shall accord to the
Employer and to other Contractors of the Employer, reasonable facilities for the
execution of the work concurrently with his own.
19.2 The Contractor shall not interfere unnecessarily or improperly with:
(a) the convenience of the public, or
(b) the access to and use and occupation of all roads and footpaths, irrespective
of whether they are public or in the possession of the Employer or of others.
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The Contractor shall indemnify and hold the Employer harmless against and from all
damages, losses and expenses (including legal fees and expenses) resulting from
any such unnecessary or improper interference.
19.3 Setting Out
Contractor shall be responsible for true and proper setting out of the works and for the
correctness of the position, levels, dimensions and alignment of all posts of the work
and for the provision of all necessary instruments, appliances and labour in connection
there with. Normally bench mark shall be provided at intersection of all main walls and
shop column axes. A master bench mark shall be established first from which all further
lines and levels shall be established. The checking of any setting out or of any line or
level by Employer / Consultant or his representatives shall not relieve the Contractor of
his responsibility for the correctness thereof Contractor shall carefully preserve all the
bench marks, site rails, pegs and other things used in setting out the works.
If, at any time during the progress of installation of the Facilities, any error shall
appear in the position, level or alignment of the Works, the Contractor shall forthwith
notify the Employer of such error and, at its own expense, immediately rectify such
error to the reasonable satisfaction of the Employer.
19.4 Contractor's Superintendence and Supervision
19.4.1 The Contractor shall provide all necessary superintendence during the execution of the
works and as long thereafter as the Employer may consider necessary for the proper
fulfillment of the Contractor's obligations under the Contract. The Contractor or one of
his competent authorised representative duly approved by the Employer is to be
constantly on the works and shall give his whole time to superintendence of the same.
If such approval is withdrawn by the Employer the Contractor shall as soon as is
practicable (having regard to the requirement of replacing him as hereinafter
mentioned) after receiving such withdrawal, remove the representative from the site
and shall not there after deploy him again on the site in any capacity and shall replace
him by another representative approved by the Employer. Such authorised
representative shall receive on behalf of the Contractor directions and instructions from
the Employer.
19.4.2 The Contractor shall, if required by the Employer, deliver to the Employer returns in
such form and at such intervals as the Employer may prescribe showing in detail the
supervisory staff and the numbers of the several classes of labour from time to time
deployed by the Contractor on site.
19.4.3 If, in the opinion of the Employer, due progress is not made with the work in accordance
with the Contract and/or the execution thereof becomes contrary to specifications,
and/or bad work is executed and/or bad materials are used or supplied by the
Contractor, and/or any directions given by the Employer are not properly complied with
or attached to, the Employer may, if he considers it necessary or proper for the due
execution of work in accordance with the Contract, issue written order for the
deployment of extra supervising staff to supervise the work. The expenses of such
deployment of extra supervising staff shall be borne by the Contractor.
19.5 Deployment of Labour at site
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(a) The Contractor shall provide and deploy on the site of the construction of the
works, such skilled, semi-skilled and unskilled labour as is necessary for the
proper and timely execution of the Contract, in terms of the Contractor. The
Contractor is encouraged to use local labour of necessary skills as per
oustees list available with the Employer.
(b) The Contractor shall, in all dealings with its labour and the labour of its sub-
contractors currently deployed on or connected with the Contract, observe all
such statutory laws/regulations as stipulated under the Contract.
19.6 Contractor’s Equipment
19.6.1 All Contractor’s Equipment brought by the Contractor onto the site shall be recorded
at Employer’s gate / entry point and proof thereof shall be retained till removal of the
equipment from site. Such equipment shall be deemed to be intended to be used
exclusively for the execution of the Contract. The Contractor shall not remove the
same from the site without the Employer’s consent.
19.7 Opportunities for other Contractors
19.7.1 The Contractor shall, give all reasonable opportunities for carrying out the work to any
other Contractors employed by the Employer on or near the site.
19.7.3 The Contractor shall also so arrange to perform its work as to minimize, to the extent
possible, interference with the work of other contractors. The Employer shall
determine the resolution of any difference or conflict that may arise between the
Contractor and other contractors and the workers of the Employer in regard to their
work.
19.7.4 The Contractor shall notify the Employer promptly of any defects in the other
contractors’ work that come to its notice, and that could affect the Contractor’s work.
The Employer shall determine the corrective measures, if any, required to rectify the
situation after inspection of the works. Decisions made by the Employer shall be
binding on the Contractor.
19.7.5 The Contractor shall co-ordinate with other contractors agencies working in or about
the site or at the adjoining areas on works having direct or indirect connection with the
Contract work being executed by the Contractor under this Contract.
19.7.6 The Contractor shall interact with other contractors and agencies stated under above
and sequence various activities with the activities of other contractors in a manner
required for timely and sequential completion of the Contract work.
19.7.7 Co-ordination with other contractor’s / agencies or any disagreement or delay in
co-ordination or interruption in work shall not entitle the Contractor to any extra time or
cost.
19.8 Emergency Work
If, by reason of an emergency arising in connection with and during the execution of
the Contract, any protective or remedial work is necessary as a matter of urgency to
prevent damage to the works, the Contractor shall immediately carry out such work.
If the Contractor is unable or unwilling to do such work immediately, the Employer
may do or cause such work to be done as the Employer may determine is necessary
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in order to prevent damage to the works. In such event the Employer shall, as soon
as practicable after the occurrence of any such emergency, notify the Contractor in
writing of such emergency, the work done and the reasons therefore. If the work done
or caused to be done by the Employer is work that the Contractor was liable to do at
its own expense under the Contract, the reasonable costs incurred by the Employer
in connection therewith shall be paid by the Contractor to the Employer.
19.9 Site Clearance
19.9.1 Site Clearance in Course of Performance: In the course of carrying out the
Contract, the Contractor shall keep the site reasonably free from all unnecessary
obstruction, store or remove any surplus materials, clear away any wreckage, rubbish
or temporary works from the site.
19.9.2 Clearance of site after Completion: Upon issuance of the Completion Certificate,
the Contractor shall clear away and remove, from that part of the site and Works to
which the completion Certificate refers, surplus material, wreckage, rubbish and
temporary works except for temporary site office / stores / godowns. The Contractor
shall leave that part of the site and the works in a clean and safe condition. However,
the Contractor may retain on site, during the Defect Liability Period, such goods as
are required for the Contractor to fulfill obligations under the Contract. The Contractor
shall remove Contractor’s equipment that are no longer required only with the prior
permission of the Employer or in case so instructed by the Employer.
19.9.3 Construction of temporary site office/site go-down required for Contractor or his sub-
contractor(s) shall be in Contractor’s scope. However, after completion of all
obligations, same would be handed over to the Employer with the materials or to be
demolished as per Employer’s instructions and in that case left out and reusable
materials will be handed over to Employer and such area shall be cleared and cleaned
properly by the Contractor.
19.10 Watching and Lighting
The Contractor shall provide and maintain at its own expense all lighting, fencing, and
watching when and where necessary for the proper execution and the protection of
the works, or for the safety of the owners and occupiers of adjacent property and for
the safety of the public.
19.11 Work at Night and on Holidays
19.11.1 Unless otherwise provided in the Contract, no work shall be carried out during the
night and on national holidays without prior written consent of the Employer, except
where work is necessary or required to ensure safety of the works or for the
protection of life, or to prevent loss or damage to property.
19.11.2 Notwithstanding with the above stipulations, if and when the Contractor considers it
necessary to carry out work at night or on public holidays so as to meet the time for
completion and requests the Employer’s consent thereto, the Employer shall not
unreasonably withhold such consent.
20.0 APPROVAL BY THE EMPLOYER
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20.1 Without prejudice to Employer’s other rights and remedies stipulated under the
Contract, the Contractor’s following works shall be subject to approval by the Employer
/ Consultant.
(i) The men, material and machinery proposed to be mobilised by the Contractor.
(ii) All changes from the agreed specifications/ drawings.
(iii) Design, type, quality, quantity, materials and workmanship of any or all items of
supplies, work and services under Contractor’s scope to ensure that supplies,
work and services made/executed/ performed by the Contractor are in
accordance with the provisions of this Contract.
(iv) Where approval of the Employer is necessary or implied but is not specifically
provided for elsewhere in this Contract.
20.2 No certificate other than the Final Acceptance Certificate referred to under “Defect
Liability Period" hereof shall be deemed to constitute approval of any works other than
matter in respect of which it is issued or shall be taken as admission of the due
performance of the Contract or any part thereof, the accuracy of any claim or demand
made by the Contractor or of additional or varied work having been ordered by the
Employer nor shall any other certificate conclude or prejudice any of the powers of the
Employer.
20.3 Notwithstanding with any approval or acceptance which the Employer may grant to the
Contractor under the Contract, the Contractor shall be solely and wholly responsible
and liable for the execution and performance in terms of the Contract and the Employer
reserves the right to reject, any of works/material performed and/or supplied by the
Contractor under the Contract.
21.0 EMPLOYER'S AUTHORITY
21.1 Employer shall be the sole communicating authority and all correspondence under this
Contract to the Employer shall be addressed to the Engineer by the Contractor.
21.2 Employer, besides issuing necessary drawings, sketches, specifications, instructions,
clarifications, etc. to the Contractor in terms of the Contract for execution of the works,
may also record instructions in site order book where called for, for compliance by the
Contractor.
21.3 Without prejudice to his other rights stipulated under the Contract, Employer shall have
the authority including but not limited to followings:
(i) To make any modifications alteration to the drawings/ sketches already
supplied to the Contractor.
(ii) To increase/decrease the quantum of work specified in the schedule of items /
BOQ or to omit items of works and/or to order substitutions.
(iii) To reject materials/workmanship not conforming to instructions/ specifications/
drawings and to order for removal of rejected materials or pull down/ dismantle
defective works.
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(iv) To give notice to the Contractor if any deficiency is found with regard to
adherence to accepted programme or sequence of work or delay in
procurement of material and labour or negligence on the part of the Contractor
or his authorised agent.
(v) To alter already agreed programme or sequence of work if found necessary at
a later date due to design and other stipulations in the tender even if it leads to
interruption to any one or more types of work.
22.0 REJECTION
22.1 Notwithstanding with any approval/acceptance which the Employer may grant to the
Contractor, in respect of any of Contractor’s works or any part thereof including materials
under the scope or any other services for its quality & quality adequacy and
workmanship which the Contractor has discharged or provided in terms of the Contract,
the Contractor shall not be relieved in any way of any of his contractual obligations
and/or responsibilities to execute and complete the works in conformance to the
Contract.
22.2 The Employer reserves the right to reject, Contractor’s any goods/work delivered and/or
executed under the Contract, any time during currency of the Contract if the same is
found to be not in conformity with terms of the Contract.
22.3 If the Contract work or any portion thereof, before it is accepted or taken over by the
Employer, is found to be defective or not being in conformity with Contract/technical
specifications or fails to fulfill the requirements of the Contract, the Employer shall give
the Contractor notice setting forth particulars of such defects or failure and the
Contractor shall forthwith make good the defects or alter the same to make it comply
with the requirements of the Contract. Should he fail to do so within a reasonable time,
the Employer may reject and replace at the risk and cost of the Contractor, the whole or
any portion of the work as the case may be, which is defective or not in conformity with
Contract / technical specifications or fails to fulfill the requirements of the Contract.
However, such rejection/ replacement by the Employer shall not absolve the Contractor
of his responsibilities under this Contract.
22.4 Any materials, etc. brought to site and found to be not in accordance with the Contract,
shall be rejected by the Employer and the Contractor shall remove the materials from
site within the period specified by the Employer. Should the Contractor fail to do, the
Employer may remove the same at the risk and cost of the Contractor.
22.5 The Contractor shall not be entitled to any extension of time or extra cost for fulfilling his
obligations stipulated herein above.
23.0 RESPONSIBILITY FOR PERFORMANCE OF CONTRACT
The Contractor shall be responsible for the due and faithful performance of the Contract
in all respects. Any approval, which the Employer / Consultant may have given in the
course of execution of work, shall not relieve the Contractor from his obligations and
notwithstanding any approval or acceptance given by the Employer / Consultant, it shall
be lawful for the Employer to reject their services, if it is found that the services / work,
rendered / work done by the Contractor are not in conformity with the Contract in all
respects.
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24.0 COMPLETION CERTIFICATE
24.1 Within 10 days (Ten) of the completion of the work, the Contractor shall give notice of
such completion of works and fulfillment of Contractor’s all obligations (except as
stipulated under “Defect Liability Period”) in respect of such work, to the Employer.
24.2 Upon receipt of such notice of completion of works, the Employer shall carry out all
such inspections/checks/tests that are necessary to satisfy him:
(i) that the executed ‘works’ is in conformity with the Contract / Technical
Specifications, design / drawings / sketches and modification(s) issued thereof,
if any and as per written instructions issued to the Contractor from time to time
during execution of works.
(ii) that all the materials used and/or incorporated in the works meets the
stipulated quality requirement and are in accordance with the Contract and / or
the documents referred to therein.
(iii) that the Contractor has fulfilled all his obligations under the Contract, except
obligations stipulated under “Defect Liability Period”, in respect of such notified
completed works.
Without prejudice to Employer’s other rights under the Contract, Completion Certificate
in respect of such notified works, if satisfied about completion of works in terms of the
Contract, shall be issued by the Employer.
24.3 At the option of the Employer, a provisional certificate of completion may be issued
indicating defects to be rectified by the Contractor subject to the condition that the
Contractor submits a written undertaking to finish any outstanding works during the
period of defect liability. The defect liability period in respect of the said works shall
commence from the date of issue of such certificate. Completion certificate shall be
issued after rectification of all defects to the satisfaction of Employer/ Consultant.
24.4 At the option of the Employer, and on written application of Contractor, a certificate with
respect to any part work may be issued before completion of the whole work if the part
work has been completed to the satisfaction of the Employer. When such certificate is
issued, such part of work shall be considered as completed and defect liability period
for such part shall commence from the date of issue of such certificate, provided that
issue of such a certificate shall not be deemed to certify completion of any work or part
there of which requires repair / replacement.
24.5 No completion certificate shall be issued nor shall the work be considered to be
complete until the Contractor has removed from the site all scaffolding, surplus
materials, rubbish, etc. and all temporary works and cleaned off the dirt from wood
work, doors, windows, walls, floors, or other parts of the work.
24.6 All guarantee and test certificates obtained by the Contractor and his sub-contractors in
respect of materials used and works executed during execution of works shall be
handed over and transferred to the Employer before issuance of completion certificate
by the Employer.
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25.0 DEFECT LIABILITY PERIOD
25.1 Defect Liability Period of 12 (twelve) months shall commence from the date of issue of
completion certificate in accordance with Contract or in the event of more than one
certificate(s) having been issued by the Employer under the Contract, from the
respective dates so certified.
25.2 The Contractor Guarantees that within above stipulated Defect Liability Period, the
Contract work(s) including material(s) (under Contractor’s scope of supplies, if any)
shall not show any signs of defects, errors, cracks, disfigurations, bends, leakages or
any other faults.
25.3 The Contractor shall maintain and satisfactorily execute at his own cost all such works
of repair, amendment, rectification, replacement and any other work to make good the
faulty work during above stipulated defect liability period.
25.4 The Contractor shall, if required by the Employer, search for the causes of any defects,
imperfection or fault under the direction of the Employer. The cost of such work shall be
borne by the Contractor.
25.5 At intervals specified by the Employer / Consultant, the Contractor alongwith the
Employer shall inspect the Contract work to satisfy him that no defects have cropped up
in the Contract work. Should there be any signs of defects; the Contractor shall take
immediate steps to rectify the same.
25.6 At the end of the defect liability period, the Contractor alongwith the Employer /
Consultant shall carry out final inspection of the Contract work to prove that no defects
had appeared in the Contract work or that all defects which appeared in the Contract
work have been rectified to the satisfaction of the Employer. If during the final
inspection it is found that the defects still remain in the Contract work, the period of
defect liability shall be extended at the discretion of the Employer and the Contractor
shall be liable to make good the defects and be responsible for the maintenance of the
work till the defect have been fully removed.
25.7 Until the end of the period, the Contractor shall have the right of entry at his own risk
and expense, by himself or his duly authorised representative whose name shall
previously have been communicated in writing to the Employer at all reasonable
working hours, upon all necessary parts of the works for the purpose of inspection and
taking notes therefrom and, if he desires, at his own expense, making any tests subject
to the approval of the Employer.
25.8 To the intent that the works shall, after expiration of defect liability period, be handed
over to the Employer in perfect condition to the satisfaction of the Employer, all such
repair works as stated herein above shall be carried out by the Contractor at his own
expense, if the necessity thereof shall in the opinion of the Employer be due to the use
of materials or workmanship not in accordance with the Contract or failure on the part of
the Contractor to comply with any obligations expressed or implied on Contractor’s part
under the Contract.
25.9 If the Contractor fails to commence rectification of such defects within 14 days from the
date of Notice by the Employer or does not complete the said rectification with diligence
and within mutually agreed time period, the Employer shall be entitled to carryout such
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work by his own workmen or by other Contractors and the Employer shall be entitled to
recover from the cost thereof or may deduct the same from any money due or that
become due to the Contractor under the Contract.
25.10 Upon successful completion of defect liability period for the entire work under the
contract, irrespective of the number of Completion Certificate issued, the Employer
shall issue Final Acceptance Certificate for the entire work to the Contractor after joint
inspection by Employer / Consultant and Contractor.
26.0 PASSAGE OF PROPERTY AND RISK
26.1 Without prejudice to Employer’s other rights as stipulated under Clauses “Insurance”,
“Defect Liability Period” and “Employer’s Lien of” the Contract, the property and risk of
the Contract work shall pass on to the Employer upon issuance of Final Acceptance
Certificate under the Contract.
26.2 This Clause shall not in any way adversely affect or derogate against the Contractor's
obligations to provide to the Employer, Contract work completed in all respects.
27.0 EMPLOYER’S LIEN
The Employer shall have a lien on and over all materials of every description, tools,
tackles, plant, equipment or any money due and/or that may become due and payable
to the Contractor either under this Contract or any other Contract and /or also on and
over deposits including the security amount or amounts made under this Contract
and/or any other Contract and which may become repayable to the Contractor under
the conditions in that behalf herein or therein contained, for or in respect of any debt or
sum that may become due and payable to the Employer by the Contractor either alone
or jointly with another and either under this Contract or under any other Contract/s or
transaction/ of any nature and whatsoever between the Employer and the Contractor.
28.0 MATERIALS NOT INCORPORATED IN WORKS
28.1 Wherein any certificate, of which the Contractor has received payment, the Employer
has included the value of any unfixed/unused material(s) intended for incorporation in
the works, such materials shall become the property of the Employer and they shall not
be removed except for the use upon the works, without the written authority of
Employer. However, the Contractor shall remain responsible and liable for custody of
the same and any loss or damage till the Final Acceptance Certificate is issued by the
Employer under the Contract.
28.2 The Contractor shall be solely responsible and liable for proper accounting and
reconciliation of all items/materials issued by the Employer to the Contractor under the
Contract, after completion of works. Unless otherwise stated elsewhere, the Employer
shall make deductions in terms of the Contract from any payment and/or money due or
becoming due to the Contractor under the Contract and/or any other Contract, for all
such items/materials which are not properly and reasonably accounted for to the
satisfaction of the Employer by the Contractor.
29.0 MISUSE OF THE WORKS
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29.1 The Contractor shall ensure that the works or any portion of the work completed or
partially completed are not misused by him or his sub-contractors or their employees,
workmen, agents, servants etc. leading to deterioration/ temporary deterioration of the
work.
29.2 The Contractor may however be permitted by the Employer to use the work or a portion
of the work completed or partially completed for such purposes as may be approved by
the Employer.
30.0 PROTECTIVE PAINTING
The General Specification for painting and colour code etc shall be followed by the
Contractor for painting of equipment, steel structures etc.
31.0 POSSESSION PRIOR TO COMPLETION
The Employer shall have the right to take possession or use any completed or
partially completed work. Such possession or use shall not be deemed to be an
acceptance of any work done in accordance with the Contract. However, any damage
to such work solely due to such provision or use shall be to the Employer’s account.
32.0 LIQUIDATION, DEATH, BANKRUPTCY ETC.
If the Contractor dies, dissolves or becomes bankrupt or insolvent or causes or suffers
any Receiver to be appointed on his business or any assets thereof with his Creditors, or
being a corporation commence to be wound up, not being a member's voluntary winding
up for the purpose of amalgamation or reconstruction, or carry on its business under a
Receiver for the benefits of its Creditors or any of them, the Employer shall be at liberty:
(a) to terminate the Contract forthwith upon coming to know of the happening of
any such event as aforesaid by notice in writing to the Contractor or to the
Receiver or Liquidator or to any person in whom the Contract may become
vested to, or
(b) to give such Receiver, Liquidator or other person the option of carrying out the
Contract subject to his providing a guarantee upto an amount to be agreed for
the due and faithful performance of the Contract.
33.0 SECRECY, TITLES
33.1 The copyright in respect of all drawings, documents and other materials containing
data and any other information, if any, furnished to the Employer by the Contractor in
respect of his performance of the Contract herein shall pass to the Employer, if they
are either furnished to the Employer directly or through the Contractor by any third
party, including suppliers of materials. The Employer shall have the right to use these,
without limitation, for construction and/or expansion of the works. However, the title to
such information/documents, as stipulated herein above, shall remain vested with the
Contractor and his respective sub-contractor(s).
33.2 Titles of all maps, plans, drawings, specifications, schemes and the subject matter
contained therein and all other information given to the Contractor by the Employer in
connection with the performance of the Contract Work shall remain vested with the
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Employer and shall be held confidential by the Contractor. Notwithstanding the above,
the Contractor may furnish to its sub-contractor(s) such documents, data and other
information it receives from the Employer to the extent required for the sub-
contractor(s) to perform its work under the Contract, in which event the Contractor
shall obtain from such sub-contractor(s) an undertaking of confidentiality similar to
that imposed on the Contractor under this Clause.
33.3 Subject to stipulations of Clauses as per above, the Employer and the Contractor
shall keep confidential and shall not, without the written consent of the other party
hereto, divulge to any third party or take out of the country any documents, data or
other information furnished directly or indirectly by the other party in connection with
the Contract, whether such information has been furnished prior to, during or
following termination of the Contract.
33.4 The obligation of a party under this Clause, however, shall not apply to that
information,
(a) which at the time of disclosure are in the public domain or which later on
become part of public domain through no fault of the party concerned, or
(b) which were in the possession of the party concerned prior to disclosure to him
by the other party, and which was not previously obtained, directly or
indirectly, from the other party hereto
(c) which otherwise lawfully becomes available to that party from a third party
that has no obligation of confidentiality.
33.5 The provisions of this Clause shall not in any way modify any undertaking of
confidentiality given by either of the parties hereto prior to the date of the Contract in
respect of the works or any part thereof.
33.6 The provisions of this Clause shall survive termination, for whatever reason, of the
Contract.
34.0 NEGLIGENCE, DEFAULT & RISK PURCHASE
34.1 If the Contractor shall neglect to execute work with due diligence or expedition or shall
refuse or neglect to comply with any reasonable order given to him in writing by the
Employer in connection with the work or shall contravene the provisions of Contract, the
Employer may give notice in writing to the Contractor calling upon him to make good the
failure, neglect or contravention complained of within such time as may be deemed
reasonable by the Employer and in default of compliance with the said notice, the
Employer without prejudice to his other stipulated rights under the Contract hereto, may
rescind or terminate the Contract holding the Contractor fully liable for the damages that
the Employer may sustain. In addition, the Contractor shall refund all amounts paid to
him by the Employer for all such work, which may become infructuous due to such
termination.
34.2 Should the Contractor fail to comply with such notice within the period as mentioned in
the notice or any other period considered reasonable by the Employer for such
compliance, from the date of serving thereof, then and in such case, without prejudice to
the Employer's other rights under the Contract, the Employer shall have at his option the
right to take the affected work wholly or in part out of the Contractor's scope and may
complete the work, as envisaged in the Contract either departmentally or by awarding
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fresh Contract(s) at a reasonable price to any other persons or firm or company to
execute the same, at the risk and cost of the Contractor.
34.3 In such event the Employer shall, without being responsible to the Contractor for fair
wear and tear to the same, be entitled to seize and take possession and have free use
of all materials, fabrication and erection equipment, tools, tackles and other things of the
Contractor which may be on the site for use at anytime in connection with the work to the
exclusion of any right of the Contractor over the same and the Employer shall be entitled
to retain and apply any sum which may otherwise be then due as per the Contract or
any other Contract from him to the Contractor as may be necessary for the payment of
the cost of execution of such work as aforesaid.
34.4 If the cost of executing the work as aforesaid shall exceed the sum due to the Contractor
and the Contractor fails to make good the deficit, the said materials, tools, tackles,
fabrication and erection equipment or other things and properties of the Contractor as
may not have been used up in the completion of the work, may be sold by the Employer
and proceeds applied towards the payment of such difference and the cost of and
incidental to such sale. Any outstanding balance existing after crediting the proceeds of
such sale shall be paid by the Contractor on the demand of the Employer, but when all
expenses, cost and charges incurred in the completion of the work are paid by the
Contractor, all such materials, tools, tackle, fabrication and erection equipment or other
things not used in the completion of the work and remaining unsold shall be removed by
the Contractor with the written permission of the Employer only.
35.0 INDEMNITY
35.1 The Contractor shall at all times indemnify and keep indemnified the Employer against
all claims which may be made against the Employer in respect of any infringement of
any rights protected by patent registration of design of trade mark. In this connection,
the Employer shall pass on all claims made against him to the Contractor for
settlement.
35.2 Notwithstanding all reasonable and proper precautions being taken by the Contractor
at all times during the performance of the Contract work, the Contractor shall remain
wholly responsible for all damages, whether to the Contract work executed by him or to
any other Employer's property or to the lives, persons or property of others during the
progress of the Contract work and the period of maintenance there of and shall
indemnify, defend and hold harmless the Employer, Engineer or their employees
against all claims, loss, demands, proceedings, charges and expanses, liability for
personal injury (including death), and/or damage omission or default by the Contractor,
his sub-contract agents, servants or employees and arising out of or connected with the
performance of this agreement.
35.3 The Contractor assumes responsibility for and shall indemnify and save harmless the
Employer or their Employees from all liability, claims, costs, expenses, royalties, taxes
and assessments including penalties, punitive damages, attorney's fees and court costs
which are or may be required with respect to any breach of the Contractor's obligations
under the Contract or for which the Contractor has assumed responsibilities under the
Contract including those imposed under any Contract local or national law or laws, or in
respect to all salaries, wages or other compensation or all persons deployed by the
Contractor or his sub-contractors or suppliers in connection with the performance of any
work covered by the Contract. The Contractor shall execute, deliver and shall cause his
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sub-contractor and suppliers to execute and deliver, such other further instruments as
required to comply with all the requirements of such laws and regulation as may be
necessary thereunder to conform and effect the terms of the Contract and to protect the
Employer, the Engineer, or their employees during the tenure of the Contract.
35.4 Nothing contained in sub - clauses above shall be deemed to render the Contractor
liable for in respect of or to indemnify the Employer against any compensation or
damages for or with respect to:-
a) The permanent use or occupation of land by the works or any part thereof or
surface or other damage caused by the Contract works in the normal course.
b) The rights of the Employer to fabricate and erect the works or any parts thereof
over, under in or through any land.
c) Interference whether temporary or permanent with any right of light, air way,
water or other easement or quasi easement which is the unavoidable result of
the fabrication and erection of the works in accordance with the Contract.
d) Injuries or damage to Persons or Property resulting from any act or neglect
done or committed during the currency of the Contract by the Employer, his
agents, servants or other contractors (not being employed by the Contractor) or
in respect of any claims, demands, proceedings, costs, charges and
expenses in respect thereof or in relation thereto. Provided further that for this
clause the expression “the land" shall be deemed to be limited to the area
defined in the specification or shown on the drawings in which land, crops,
trees, structures will be disturbed or damaged as an inevitable consequence of
carrying out of the works.
35.5 The Contractor shall be responsible for proper fencing, lighting, guarding and watching
of all works at site until they are taken over and further proper provisions for like period
of temporary power, drainage, roadways footways, guards and fences as far as may be
rendered necessary by reason of works for accommodation and protection of the
Employer's and occupier's adjacent property, the public and others. No naked light shall
be used by the Contractor on the site otherwise than in the open air without the special
permission in writing from the Employer.
35.6 The Employer shall not be held responsible for any accident or damages incurred or
claims arising there from during the period of execution of Contract under the
responsibility of the Contractor in so far as the latter is responsible. However, the
Contractor shall be liable for such accidents as may be due to negligence on his part to
carry out work in accordance with Indian laws and regulations.
36.0 SUSPENSION
36.1 The Employer may suspend the work in whole or in part at any time by giving Contractor
notice in writing to such effect stating the nature, the date and the anticipated duration of
such suspension.
36.2 On receiving the notice of suspension under this clause, the Contractor shall stop all
such work, which the Employer has directed to be suspended with immediate effect.
The Contractor shall continue to perform other work in terms of the Contract, which the
Employer has not suspended.
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36.3 The Employer may at anytime cancel the suspension notice for all or any part of
suspended work by giving written notice to the Contractor specifying the part of work to
be resumed and the effective date of suspension withdrawal. The Contractor shall
resume the suspended work as expeditiously as possible after receipt of such
withdrawal of suspension notice.
36.4 Suspension of work under this Clause by the Employer will not be for more than ninety
(90) days continuously and the total number of suspension will not be more than seven
(7) times during contractual completion period. In the event of suspension of work for
more than 15 days by the Employer for no fault of the Contractor, completion time shall
be extended by the Employer.
36.5 In the event of suspension of any work or any part thereof by the Employer for a
continuous period of more than ninety (90) days, then at any time thereafter and
provided that at that time such performance is still under suspension, the Contractor
may give a notice to the Employer requiring that the Employer shall, within thirty (30)
days of receipt of the notice, order the resumption of such performance or request
and subsequently order a change in scope in accordance with the terms of the
Contract excluding the performance of the suspended obligations from the Contract.
If the Employer fails to do so within such period, the Contractor and the Employer
shall mutually discuss further course of action.
37.0 TERMINATION
37.1 The Employer, without prejudice to any other rights or remedies it may possess, may
terminate, at his discretion, the Contract forthwith in the following circumstances by
giving a notice of termination and its reasons therefore to the Contractor, referring to
this clause :
(a) for any reason at his convenience by giving the Contractor a notice of
termination;
(b) if the Contractor becomes bankrupt or insolvent, has a receiving order issued
against it, compounds with its creditors, or, if the Contractor is a corporation,
a resolution is passed or order is made for its winding up (other than a
voluntary liquidation for the purposes of amalgamation or reconstruction), a
receiver is appointed over any part of its undertaking or assets, or if the
Contractor takes or suffers any other analogous action in consequence of
debt
(c) if the Contractor assigns or transfers the Contract or any right or interest
therein in violation of the provisions of the Contract.
(d) If the Contractor
(i) has abandoned or repudiated the Contract either in full or part,
(ii) persistently fails to execute the Contract in accordance with the
Contract or persistently neglects to carry out its obligations under the
Contract without just cause,
(iii) refuses or is unable to provide sufficient materials, services or labor
to execute and complete the work in the manner specified in the
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Contract and / or agreed by the Contractor at rates of progress that
give reasonable assurance to the Employer that the Contractor can
not attain Completion of the work under his scope in terms of the
Contract and/or when the maximum of liquidated damages is
reached its stipulated limit in terms of the Contract.
then the Employer may, without prejudice to any other rights it may possess
under the Contract, give a notice to the Contractor stating the nature of the
default and requiring the Contractor to remedy the same. If the Contractor
fails to take remedial steps within fourteen (14) days of its receipt of such
notice, then the Employer may terminate the Contract forthwith by giving a
notice of termination to the Contractor that refers to this Clause.
37.2 Upon receipt of the notice of termination under the Contract, the Contractor shall,
either immediately or upon such date as is specified in the notice of termination,
(a) cease all further work, except for such work as the Employer may specify in
the notice of termination for the sole purpose of protecting that part of the
plant/equipment/work already executed, or any work required to leave the site
in a clean and safe condition, and
(b) terminate all sub-contracts, except those to be assigned to the Employer
pursuant to paragraph (d) below, and
(c) deliver to the Employer the parts of the plant/equipment/work executed by the
Contractor up to the date of termination, and
(d) to the extent legally possible, assign to the Employer all right, title and benefit
of the Contractor to the work and to the plant and equipment as of the date of
termination, and, as may be required by the Employer, in any sub-contracts
concluded between the Contractor and its sub-contractors, and
(e) deliver to the Employer all drawings, specifications and other documents
prepared by the Contractor or its sub – contractors and / or furnished by the
Employer to him for execution of Contract works, including the lists of
Contractor’s and his sub-contractor’s equipment (brought to site by them for
the works) available at site, as of the date of termination, in terms of the
Contract.
37.3 The Employer may enter upon the site, may ask the Contractor to leave site, and
complete the work itself or by employing any third party. The Employer may at its
discretion, to the exclusion of any right of the Contractor over the same, take over and
use with the payment of a fair rental rate to the Contractor as mutually agreed
between the Contractor and the Employer, with all the maintenance costs to the
account of the Employer and with an indemnification by the Employer for all liability
including damage or injury to persons arising out of the Employer’s use of such
equipment, any Contractor’s Equipment owned by the Contractor and on the site in
connection with the works for such reasonable period as the Employer considers
expedient for the completion of works.
Upon completion of the Work or at such earlier date as the Employer thinks
appropriate, the Employer shall give notice to the Contractor that such Contractor’s
Equipment will be returned to the Contractor at or near the site and shall return such
Contractor’s equipment to the Contractor in accordance with such notice. The
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Contractor shall thereafter without delay and at its cost and risk remove or arrange
removal of the same from the site.
37.4 Subject to stipulations of the Contract, the Contractor shall be entitled to be paid the
Contract Price attributable to the work executed as on the date of termination, the
value of any unused or partially used materials under Contractor’s scope of supplies
on the site, and the costs, if any, incurred in protecting the Work and in leaving the
site in a clean and safe condition. Any sums due to the Employer from the Contractor
accruing prior to the date of termination shall be deducted from the amount to be paid
to the Contractor under this Contract.
37.5 Upon termination of the Contract by the Employer under the Contract, the payments
shall be settled in accordance with following provisions:
(i) If the Employer completes the work pursuant to Contract hereof, the cost of
completing the work shall be determined by the Employer.
(ii) If the sum that the Contractor is entitled to be paid, under the Contract, plus
the reasonable costs incurred by the Employer in completing the Work
exceeds the Contract Price, the Contractor shall be liable for such excess.
(iii) If such excess is greater than the sums due to the Contractor, the Contractor
shall pay the balance to the Employer, and if such excess is less than the
sums due to the Contractor, the Employer shall pay the balance to the
Contractor.
(iv) The Employer and the Contractor shall agree, in writing, on the computation
described above and the manner in which any sums shall be paid
considering all the payments already made to the Contractor including any
advance payments prior to date of termination subject to any deductions
permitted under the Contract.
(v) Upon termination of the Contract the security deposit, submitted by the
Contractor under the Contract, shall be released by the Employer only after
settlement of all payments in accordance with the provisions given herein
above. Security deposit shall be liable for forfeiture without prejudice to
Employer’s other rights under the Contract, in case the Contractor fails to
settle the payments as stipulated herein within a reasonable period as
decided by the Employer.
37.6 In this Clause, the expression “plant/equipment/work executed” shall include all work
executed, installation services provided, and all materials acquired (or subject to a
legally binding obligation to purchase) by the Contractor and used or intended to be
used in terms of the Contract, up to and including the date of termination.
38.0 FORCE MAJEURE
38.1 “Force Majeure” shall mean any event beyond the control of the Employer or of the
Contractor, as the case may be, and which shall include, the followings:
(a) Acts of Government Indian or Foreign, like nationalization, quarantine,
embargo and/or import restriction. Acts by Government shall also include
war, hostilities or warlike operations declared by the state, invasion, act of
foreign enemy,
Sch – 1 : GCC Page 54 of 66 Draft Contract for Fabrication & Erection of Steel Structures
(b) disturbances and disruption of normal life due to rebellion, revolution,
insurrection, mutiny, usurpation of civil or military government, riots, civil
commotion or civil war, and terrorist acts including sabotages, nuclear and
pressure waves or other physical disaster, epidemics etc
(c) lawful strikes & lockout continuing for more than 3 weeks including lawful
industrial disputes leading to disruption of work. However such situation
prevailing at the premises of the sub-contractor(s) of the Contractor shall not be
considered as Force Majeure condition.
(d) Acts of God including natural phenomena or calamities.
38.2 If either party is prevented, hindered or delayed from or in performing any of its
obligations under the Contract by an event of Force Majeure, then it shall notify the
other in writing of the occurrence of such event and the circumstances thereof within
fifteen (15) days after the occurrence of such event.
38.3 The party who has given such notice shall be excused from the performance or
punctual performance of its obligation(s) affected by occurrences of such Force
Majeure under the Contract for so long as the relevant event of Force Majeure
continues and to the extent that Contractor’s such performance is prevented,
hindered or delayed. However, the time for completion shall be extended in
accordance with stipulations of the Contract.
38.4 The decision of the Employer whether there is a Force Majeure condition or not and
whether extension of time shall be granted or not shall be decided after mutual
discussion and agreement between the Employer and the Contractor within 30 days of
notice from either side. However, the decision of the Employer shall be binding.
38.5 In the event of occurrences of any one or more Force Majeure event(s) as described
herein above subject to stipulations of the Contract, the contractual completion time as
stipulated under of the Contract and/or time of completion/implementation of the affected
activity (activities)/work(s)/obligation(s) of the Contractor as agreed, shall be extended by
a period as mutually agreed by the Employer and the Contractor.
38.6 No claim for increase in Contract price shall be accepted by the Employer in case any
extension of completion time or schedule is granted by the Employer as per stipulations
of this Clause. However any benefit of price fall shall be passed on to the Employer.
38.7 If either party is prevented, hindered or delayed from or in performing any of its
obligations under the Contract by an event of Force Majeure, continuously for a period
of 90 days or more, then notwithstanding that the Contractor has been granted extension
of completion time, the Employer and the Contractor shall mutually agree on further
course of action.
39.0 ASSIGNMENT
39.1 The Contractor shall not assign his rights and obligations under the terms of this
Contract either in whole or part to any third party other than its legal successor without
the written consent of the Employer.
However, all necessary information and documents shall be furnished by the Contractor
in advance to the satisfaction of the Employer, in case the Contractor assigns his any
Sch – 1 : GCC Page 55 of 66 Draft Contract for Fabrication & Erection of Steel Structures
and / or all his rights and obligations as defined and declared in this Contract to its legal
successors. In the event of failure of the Contractor to discharge its responsibility under
this clause, the Employer may at his discretion, without prejudice to his other rights
under the Contract, terminate the Contract as per stipulations of this Contract.
39.2 Should loan/financial agreement(s) require the Contractor to assign, by way of charge,
any money due or to become due to it, to a bank/credit agency for the benefit of
receiving payment by the Contractor under this Contract from such bank/credit agency,
or if any partial assignment is necessary to be made to any insurer in terms of Insurance
Policy approved by the Employer, the Employer shall not refuse consent in such cases.
40.0 ARBITRATION
40.1 All disputes or differences, whatsoever, arising between the parties out of or in
relation to the construction, meaning and operation or effect of this Contract or breach
there of shall be settled amicably. If however, the parties are not able to resolve them
amicably, the same shall be settled by arbitration in accordance with the provisions of
Arbitration & Conciliation Act 1996 and the award made in pursuance there of shall
be binding on the parties. The Arbitrator/Arbitrators will give reasoned award.
Work under the Contract shall be continued by the Contractor during the arbitration
proceedings unless otherwise directed in writing by the Employer or unless the matter
is such that the works cannot be continued until the decision of the arbitrators or of
the Umpire, as the case may be, is obtained and save as those which are otherwise
expressly provided in the Contract, no payment due or payable by the Employer shall
be withheld on arbitration proceeding unless it is the subject matter or one of the
subject matter thereof.
The venue of Arbitration shall be Bhubaneswar.
40.2 Only the Courts at Bhubaneswar will have the jurisdiction over any matter/disputes etc.
pertaining to and arising out of the Contract.
41.0 RIGHTS OF EMPLOYER TO VARY THE SCOPE
41.1 The Employer shall have the right, during the performance of the Contract, to change
the scope and/or technical character of the Project and/or of the services and related
supplies as stipulated in the Contract.
41.2 In the event, the Employer requests a change as per the Contract, the Contract price
and time shall be adjusted upwards or downwards, as the case may be and as shall
be mutually agreed to. The Contractor shall not be entitled to any extension of time
unless such changes adversely affect the time schedule.
41.3 The Contractor shall not change any work to be made pursuant to this Contract
except as may become necessary to enable him to meet his technical obligations
under this Contract, provided however that such changes shall be subject to prior
written approval of the Employer.
41.4 The Contractor shall proceed with the changes as requested as per above pending
adjustment of Contract price and time schedule where so applicable in terms of
Contract.
Sch – 1 : GCC Page 56 of 66 Draft Contract for Fabrication & Erection of Steel Structures
41.5 In the event that a request for changes by the Employer should affect the guarantees
of the plant/process, a readjustment of such guarantees shall be agreed upon jointly,
before the Contractor proceeds with the change.
41.6 Changes occasioned due to non-observance by the Contractor of the provisions of
this Contract or arising out of detection by the Employer of errors in the documents or
in works not in compliance with the design, specifications & drawings or with the best
engineering practice, shall neither give rise to price adjustment nor extension of time.
The Contractor shall take immediate steps to restore the contractual position, if so
desired by the Employer.
Also, if any changes are required for completeness of the work as per the Contract,
the Contractor shall not be entitled to extra price or time.
42.0 WAIVER
Non-enforcement by either party of any of the provisions of this Contract shall not
operate or constitute as a waiver of the provision itself or any subsequent breach
thereof.
43.0 AMENDMENT
43.1 Any amendment to the terms of this Contract (including Schedules & Annexures) shall
be made in writing by both parties hereto and shall specifically state that it is an
amendment to this Contract.
43.2 No amendment of the Contract shall have any effect until the Employer has received
such consent in writing (including that of the Contractor) as may be necessary under and
in terms of the loan/financial Agreements.
44.0 TERMINATION OF SERVICES OF CONTRACTOR'S PERSONNEL
In the event any of the Contractor or his sub-contractors, personnel, agents,
sub-agents, assistants, or other employees shall be guilty of any misconduct or be
incompetent or insufficiently qualified or negligent in the performance of their duties or
it is undesirable for any administrative reasons for such person to be deployed, the
Contractor, if so directed, shall immediately remove such person or persons from site.
Any person or persons so removed shall not again be utilised in connection with this
Contract without the written permission of the Employer. Any person so removed
shall immediately be replaced by a qualified and competent substitute at the
Contractor's cost and expenses. Should the Contractor be requested to repatriate any
person he shall do so and shall bear all costs and charges in connection therewith.
45.0 SAFETY AND SECURITY
45.1 The Contractor /sub-contractor shall comply with all the provisions of safety of workmen
under Factories Act, 1948 Mines Act, 1952 as the case may be and Orissa Factory
Rules, 1950 framed thereunder by the Government of Orissa. Insurance coverage of
the employees for accidental death, permanent partial, permanent total, temporary
disablement, occupational disease if any will be taken by the Contractor /sub-
contractor. Necessary compliance on this matter will be submitted to the Employer as
the principal Employer, at the time of receiving the “permit of work”.
Sch – 1 : GCC Page 57 of 66 Draft Contract for Fabrication & Erection of Steel Structures
45.2 The Contractor /sub-contractor shall ensure that the complies, with the various statutory
provisions regarding the safety of the employees at the work site and shall ensure
supply of required number of safety appliances, work instructions, safety training,
Qualified and experienced safety leaders, Qualified and Experienced welfare leaders
etc.
45.3 The Contractor shall adopt adequate safety measure and use of protective clothing by
all the workmen at site whether or not engaged in actual execution of work or
supervision thereof as per requirement. The Contractor shall ensure that the workmen
on site use safety belts, gloves, helmets, masks, etc. as are necessary for their safety.
45.4 The Contractor shall be responsible for safety arrangements of all equipment used in
connection with the execution of the work and shall ensure deployment of only trained
operators to man the equipment. Only tested equipment, tools, wires, ropes, etc. shall
be used and shall periodically be tested to the satisfaction of the Employer. All test
certificate shall be made available to the Employer at site as and when required by him.
45.5 The Contractor shall, in connection with the execution of the work, ensure provision and
maintenance at his own cost all lights, guards, fencing with gates and watching when
and where necessary or required by the client or by any duly constituted authority for
the protection of work and/or for the safety and convenience of the public or others.
45.6 The Contractor shall take adequate safety precautions for prevention of accidents at
site. The Contractor shall also ensure that their employees/ workmen observe the
statutory safety rules and regulations as also those laid down by the Employer from
time to time.
45.7 Some of the immediate safety measures set for the Contractor /sub-contractor by
Employer are as under:
(a) Safer Work Platforms: Use strong and secured planks and boards of the fight
sizes. Paint those at the edges brightly to warn workers. Put up barricades to
prevent them for following. Make sure scaffolds are erected by trained
scaffolders. Supervisions must inspect scaffolds once every week.
(b) Falling objects and debris: No loose materials which can fall down on work
platforms. Overhead shelters to minimize damage from falling objects. Strong
nets to catch these objects or debris wherever necessary. Nets must envelop
all sides of the work area if so feasible and necessary.
(c) Personal Safety equipment: Workers must wear approved safety helmets and
shoes. Safety belts are compulsory for those working in high altitude and
places. These must be attached to strong anchorage points.
(d) Operating Construction Machinery: Make sure those doing this have been
trained for their jobs. Keys must be kept by authorised persons. Remove keys
when nobody is using the machine or vehicle.
(e) Safer electrical installation : Use only approved types of electrical sockets and
plugs, proper insulators for all electrical wiring. Wiring must not be allowed to lie
on the floor or the ground and should be away from inflammable objects. Only
Sch – 1 : GCC Page 58 of 66 Draft Contract for Fabrication & Erection of Steel Structures
qualified, experienced and approved electricians/wireman/ Lineman should be
engaged to do the work.
45.8 The Contractor shall provide at his cost necessary watch and ward force as may be
approved by the Employer to ensure security and safety of all buildings, structures,
equipment and materials under their custody at the site of work.
45.9 The Contractor shall abide by all security regulations at site promulgated by the
Employer from time to time If required the Contractor shall provide identity badges to
their personnel and workmen which must be properly displayed by them at site.
45.10 In order to facilitate issue of exit gate permits by the Employer for materials and
equipment either during execution or the defect liability period, the Contractor shall
submit to the Employer list of construction/erection equipment etc. and/ or other
materials that shall be taken by them inside the site from time to time. Such movement
of materials, equipment, tools, tackles, etc. shall be subject to certification by the
Employer.
45.11 All erection bolts shall be retained in position after completion of works. In case the
erection bolts are removed after completion of works, the holes shall be plug welded
and no unfilled holes shall be left in any part of the structure.
45.12 The Contractor and his personnel/ workmen shall be subjected to security check by
Employer's own security force if engaged by the Employer for the over-all protection of
the Project.
46.0 COMPLIANCE WITH STATUTORY LAWS/REGULATIONS
(i) The Contractor shall be responsible for compliance with all the statutory
obligations of Government of India/State Government of Orissa & local statutory
bodies, and for obtaining all statutory registration including
clearances/permissions including but not limited to IBR / Pollution Control Board
/ Explosives / Railways / Electricity clearances as applicable in respect of
execution of the Project.
(ii) Explosives shall not be used at the site by the Contractor.
(iii) The Contractor shall give all notices and pay all fees, royalties, required to be
given or paid under any Central or State statute, ordinance or other law or any
regulation or by-law of any local or other duly constituted authority including
stamp duty fees, in relation to the execution of the Contract Work.
(iv) The Contractor shall conform in all respects with the provisions of any statute,
ordinance or laws as aforesaid and the rules, regulations or by-laws of any local
or other duly constituted authority which may be applicable to the works or to
any temporary works and with such rules and regulations of public bodies as
aforesaid.
(iv) If any new statutory regulation or law or modification of the existing regulation or
law comes into force subsequent to the Effective Date of Contract, the
Contractor shall comply with the same. However, if it calls for any modification of
Sch – 1 : GCC Page 59 of 66 Draft Contract for Fabrication & Erection of Steel Structures
the works or any part thereof with financial implication, the same shall be
discussed between the Contractor and Employer and mutually agreed.
(vi) Unless expressly specified and/or limited otherwise elsewhere in the Contract,
the Contractor shall pay all tollage and other royalties, rent and other payments
or compensation, if any, for materials required for the work or in connection
therewith.
(vii) All operations necessary for the execution of the works and for the construction
of any temporary works in compliance with the requirements of the Contract,
shall be carried out so as not to interfere unnecessarily or improperly with the
public convenience or the access to use and occupation of public or private
roads and footpaths or of properties whether in the possession of the Employer
or any other person.
(viii) The Contractor shall also be responsible and liable in the event of endangering
or causing any damage(s) to the public or private property including personnel
thereof whether in the possession of the Employer or any other person by any of
his and/or Partner Contractor(s)/his associates/ sub-contractor(s)/ sub-
suppliers(s) act in any manner during the currency of the Contract.
(ix) The Contractor shall keep the Employer indemnified against all penalties and
liabilities of any kind for breach and/or infringement of any statute, ordinance,
law, rule, regulation or by-law, by him and keep the Employer indemnified from
any claim, demands, proceedings, damages, costs, charges and expenses,
whatsoever arising out of or in relation to any matter as stipulated herein this
Clause.
47.0 APPLICABLE LAW
This Contract will be governed by Indian Laws. The Contract shall be subject to
exclusive jurisdiction of courts in Bhubaneswar.
48.0 LANGUAGE
48.1 The “Contract” as well as all correspondence and documents relating to the Contract
exchanged by the Contractor and the Employer, shall be written in the “English”
language.
48.2 All documents, instructions, catalogues, brochures, pamphlets, design data, norms and
calculations, drawings, operation, maintenance and safety manuals, reports, labels, on
deliveries and any other data shall be in the specified Language. However, all
signboards required to indicate “Danger” and / or for Security / Safety at site and
otherwise statutorily required shall be in “English”, “Oriya” & “Hindi” languages.
48.3 Supporting documents and printed literature that are part of the Contract or submitted
by the Contractor in terms of the Contract, may be in another language provided they
are accompanied by an accurate translation of the relevant passages in the language
specified, in which case, for purposes of interpretation of the Contract, this translation
shall govern. The Contractor shall bear all costs of translation to the governing
language and all risks of the accuracy of such translation, for documents provided by
the Contractor.
Sch – 1 : GCC Page 60 of 66 Draft Contract for Fabrication & Erection of Steel Structures
49.0 NOTICES
49.1 All notices under this Contract shall be given in writing and shall be deemed sufficiently
given when delivered either in person or by fax or by registered mail addressed to the
other party at its address set forth in the Contract agreement with a copy to the
nominated representative at site.
49.2 If any such notice is delivered by hand, it shall be duly acknowledged and if given by fax
it shall be confirmed by Registered Letter within seven days of the date of such notice.
Either party shall by notice in writing inform the other party of any change of its address
as stated under herein below for receiving such notices.
49.3 Date of notices under this Clause shall be the date of receipt of such notice by the
receiving party. The address of Employer and the Contractor are as specified in SCC.
50.0 SEVERABILITY
The validity of the Contract shall not be affected, should one or more of its stipulations
be or become legally invalid and such stipulation is severable from and not fundamental
to the obligations of either party to this Contract. In such a case, the parties shall
negotiate in good faith to replace the invalid clause by an agreed stipulation which is in
accordance with the applicable law and which shall be as close as possible to the
parties’ original intent.
51.0 GENERAL
No director or official or employee of the Employer shall in any way be personally bound
or liable for the acts or obligations of the Employer under the Contract or answerable for
any default or omission in the observance or performance of any of the acts, matters or
things or conditions which are herein contained.
52.0 GENERAL LIABILITY
The rights and obligations of the parties are finally and conclusively defined in this
Contract. Claims for indirect, remote or consequential damages such as loss of
production, loss of profit, loss of use are excluded.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sch – 2 : SCC Page 1 of 8 Contract for Fabrication & Erection of Steel Structures
SCHEDULE – 2 : SPECIAL CONDITIONS OF CONTRACT
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sch – 2 : SCC Page 2 of 8 Contract for Fabrication & Erection of Steel Structures
SPECIAL CONDITIONS OF CONTRACT (SCC)
(The stipulations of Special Conditions of Contract as given herein below, shall be complementary to the
provisions/stipulations of General Conditions of Contract (GCC), unless any stipulation of GCC is
amended, modified, deleted or replaced by a stipulation of SCC.)
Sl. No. Reference of
GCC Clause
As per SCC
1.0 1.12 Words “Employer”, “Purchaser” and “Owner” are one and same
in meaning and intent.
2.0 2.0 This shall be read in conjunction with the Contract Specification
(Schedule-4 of the Draft Contract).
3.0 2.4 (i) Add following para after para (iii) :
“ (iv) carrying out all checks & tests including non-destructive
tests like DPT, X-Ray etc. as per Contract.”
4.0 2.7.1 This shall be read in conjunction with the Contract Specification
(Schedule –4 of the Draft Contract). However, in case of conflict
between ‘GCC’ and ‘Contract Specification’ the provisions of
‘GCC’ shall prevail.
5.0 2.7.1 (c) This shall be read in conjunction with the Contract Specification
(Schedule –4 of the Draft Contract). However, in case of conflict
between ‘GCC’ and ‘Contract Specification’ the provisions of
‘GCC’ shall prevail.
6.0 2.7.2 This shall be read in conjunction with the Contract Specification
(Schedule –4 of the Draft Contract). However, in case of conflict
between ‘GCC’ and ‘Contract Specification’ the provisions of
‘GCC’ shall prevail.
7.0 3.2 Words “Bill of Quantities (BOQ)” & “Schedule of Quantities” are
one and same in meaning and intent.
8.0 3.3.1 Add following as second para to the clause :
“The scope of Contract Price shall interalia include carrying out
all visual & other checks of welded joints, all non-destructive
tests like DPT, X-Ray etc as required and considered necessary
by the Employer and as per stipulations of the Contract,
preparation and furnishing of all drawings, documents, test
reports, painting of fabricated and erected structures etc. and all
other responsibilities as per stipulations of the Contract including
Contract Specification (Schedule – 4 of the Draft Contract).”
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sch – 2 : SCC Page 3 of 8 Contract for Fabrication & Erection of Steel Structures
Sl. No. Reference of
GCC Clause
As per SCC
9.0 3.4.1 (ii) This shall be read in conjunction with Contract Specification
(Schedule – 4 of the Draft Contract). However, in case of
conflict between GCC & Contract Specification, the provisions of
GCC shall prevail.
10.0 3.5 This shall be read in conjunction with Contract Specification
(Schedule – 4 of the Draft Contract). However, in case of
conflict between GCC & Contract Specification, the Employer’s
decision shall be final and binding.
11.0 3.6 This shall be read in conjunction with Contract Specification
(Schedule – 4 of the Draft Contract). However, in case of
conflict between GCC & Contract Specification, the provisions of
GCC shall prevail.
12.0 4.1 Completion time shall be 02 (Two) months from the date of
Letter of Award (i.e. Effective date of Contract).
13.0 4.3 This shall be read in conjunction with “Implementation Schedule
for Fabrication and Erection of Steel Structures” enclosed
separately along with Contract Specification (Schedule – 4 of
the Draft Contract).
14.0 5.2 Add following para as second para to the Clause:
“However the Contractor shall submit to the Employer all
cenvatable documents for Service Tax and Educational Cess
paid by him (Contractor) to the statutory authorities, if any, to
enable the Employer to avail cenvat credits as applicable and
available to him (Employer) under the rules of Govt. Of India,
failing which the Employer shall be entitled to deduct the
amount equivalent to applicable Service Tax and Educational
Cess, from any payment and/or amount due to the Contractor
under the Contract.”
15.0 5.11 Base date for considering statutory variation in taxes and Duties
in terms of the contract shall be--------------------
[The last date of submission of final Price shall be inserted
here.]
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sch – 2 : SCC Page 4 of 8 Contract for Fabrication & Erection of Steel Structures
Sl. No. Reference of
GCC Clause
As per SCC
16.0 6.1 Payment Terms shall be as per terms given herein below :
A. Fabrication of Steel Structures and Painting
i) 10% of the Contract Price as advance against submission
of a Bank Guarantee for equal amount valid till sixty
(60) days after completion of works, after mobilisation
of manpower, equipment and establishment of store /
workshop as approved by Employer / Consultant to
commence work and submission of another Bank
Guarantee for 10% of Total Contract Price towards
Security Deposit (SDBG) valid till 60 (sixty) days after
issuance of FAC.
ii) 75% of the Contract Price on monthly pro-rata basis after
receipt of fabricated structures in full and good
condition as per agreed sequence/schedule duly
certified by Employer / Consultant against submission
of required documents.
iii) 10% of the Contract Price after issue of Completion
Certificate.
iv) 5% of the Contract Price after issue of Final
Acceptance Certificate (FAC).
B. Erection of Steel Structures including Final Painting:
i) 10% of the Contract Price as advance against submission
of a Bank Guarantee for equal amount valid till sixty
(60) days after completion of works, after mobilisation
of manpower, equipment and establishment of store /
workshop as approved by Employer / Consultant to
commence work and submission of another Bank
Guarantee for 10% of Total Contract Price towards
Security Deposit (SDBG) valid till 60 (sixty) days after
issuance of FAC.
ii) 75% of Contract Price on monthly pro-rata basis as per
following break-up :
a) 20% after placement of Steel Structure in position
and tack welding, etc. wherever required.
b) 40% after completion of proper alignment, grouting
and welding of Steel Structures.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sch – 2 : SCC Page 5 of 8 Contract for Fabrication & Erection of Steel Structures
Sl. No. Reference of
GCC Clause
As per SCC
c) 15% after completion of final painting of Steel
structure.
iii) 10% of the Contract Price after issue of Completion
Certificate.
iv) 5% of the Contract Price after issue of Final
Acceptance Certificate (FAC).
C. Roofing, Sheeting & Side Cladding :
i) 10% of the Contract Price as advance against submission
of a Bank Guarantee for equal amount valid till sixty
(60) days after completion of works, after mobilisation
of manpower, equipment and establishment of store /
workshop as approved by Employer / Consultant to
commence work and submission of another Bank
Guarantee for 10% of Total Contract Price towards
Security Deposit (SDBG) valid till 60 (sixty) days after
issuance of FAC.
ii) 75% of the Contract Price on monthly pro-rata basis
after completion of the job duly certified by Employer /
Consultant, against submission of required documents.
iii) 10% of the Contract Price after issue of Completion
Certificate.
iv) 5% of the Contract Price after issue of Final
Acceptance Certificate (FAC).
D. Testing :
The payment for testing (ultrasonic / X-ray / Gamma-ray testing
of welded joints) shall be made for the actual quantities (R-m)
tested, as per rates separately specified in BOQ for these items,
if any.
The payment shall be made as per followings :
i) 95% payment on monthly pro-rata basis against
submission of relevant test reports along with the
Invoice, duly accepted & certified by the Employer /
Consultant.
ii) 5% payment after issue of Final Acceptance Certificate
(FAC).
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sch – 2 : SCC Page 6 of 8 Contract for Fabrication & Erection of Steel Structures
Sl. No. Reference of
GCC Clause
As per SCC
Notes :
1. All monthly progress payment bill shall be submitted by the
Contractor once in a month covering the work executed
between first day and last day of the month and the same
shall be submitted within 7th day of the following month.
2. All monthly progress bills shall be submitted in approved
proforma and duly approved by the Employer and
supported by detailed measurement sheet of item of works
and consumption statement of items issued by the
Employer as “Free Issue Items” under the Contract.
3. The Contractor shall also submit along with their monthly
invoice, documentary evidence to the effect that the
Contractor has deposited ESI & EPF for his workers as per
statutory requirements and requirements stipulated under
the Contract.
4. The release of payment against Contractor’s monthly
progress payment bills shall be effected within reasonable
period which shall not exceed one (1) month from the date
of submission of correct, clear and complete bills and
documents.
5. All payments shall be released as per above, subject to
stipulations of GCC.
17.0 6.5 “The last sentence of this Clause i.e.
“Bank Guarantee for security deposit shall be kept valid till 60
days after issue of completion certificate for the entire work by
the Employer.”
shall be replaced with :
“Bank Guarantee for Security Deposit shall be kept valid till 60
(Sixty) days after issue of Final Acceptance Certificate by the
Employer in terms of the Contract.”
GCC Clause 6.5 stands modified to the extent specified above.
All other stipulations of the Clause remain unchanged.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sch – 2 : SCC Page 7 of 8 Contract for Fabrication & Erection of Steel Structures
Sl. No. Reference of
GCC Clause
As per SCC
18.0 6.11 i) Replace the words “Final Bill” in the first line of the
first para of the Clause with “Final Bill for payments
against Completion Certificate”.
ii) Read this Clause in conjunction with Contract
Specification (Schedule – 4 of the Draft Contract).
iii) Para 6.11 (i) not applicable.
The GCC Clause 6.11 stands modified to the extent specified
above. All other stipulations of the Clause remain unchanged.
19.0 9.3 Replace this para with the followings :
“Security Deposit Bank Guarantee (SDBG) shall remain valid till
issuance of Final Acceptance Certificate (FAC) by the Employer
in terms of the Contract plus two months grace period. In case
the Final Acceptance gets extended beyond the original period,
the Contractor shall arrange for the extension of the Bank
Guarantee for such extended period upon written request of the
Employer.”
20.0 9.6 Replace this para with the followings :
“Subject to stipulations of other provisions of the Contract, the
Security Deposit Bank Guarantee (SDBG) shall be released on
application by the Contractor after expiry of its validity as
stipulated herein above.”
21.0 9.9 Not Applicable
22.0 9.10 Not Applicable
23.0 10.0 GCC remains unchanged.
24.0 15.0 This shall be read in conjunction with Contract Specification
(Schedule – 4 of the Contract).
25.0 16.6/16.11 No special conditions are attached with these Clauses.
26.0 17.0 This shall be read in conjunction with Contract Specification
(Schedule – 4 of the Draft Contract)
However, in case of conflict between ‘GCC’ & ‘Contract
Specification’, the Employer’s decision shall be final and
binding.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Sch – 2 : SCC Page 8 of 8 Contract for Fabrication & Erection of Steel Structures
Sl. No. Reference of
GCC Clause
As per SCC
27.0 18.0 This shall be read in conjunction with Contract Specification
(Schedule – 4 of the Draft Contract).
However, in case of conflict between ‘GCC’ & ‘Contract
Specification’, the Employer’s decision shall be final and
binding.
28.0 24.0 This shall be read in conjunction with Contract Specification
(Schedule – 4 of the Contract).
29.0 49.3 The Addresses of Employer’s & Contractor’s for the purpose of
Notices shall be as specified in Article – 10 of Contract
Agreement.
30. Annexure – IV
(Format for Bank
Guarantee for
Performance
Guarantee)
Not Applicable
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Annexures Page 1 of 11 Draft Contract for Fabrication & Erection of Steel Structures
ANNEXURES
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Annexures Page 2 of 11 Draft Contract for Fabrication & Erection of Steel Structures
ANNEXURES
INDEX
Annexure Description
Page No.
Annexure – I Bar-chart & overall completion schedule
3 of 11
Annexure – II Format for Bank Guarantee for Security Deposit
4 of 11
Annexure – III Format for Bank Guarantee for Advance Payment
6 of 11
Annexure – IV Format for Bank Guarantee for Performance
Guarantee
8 of 11
Annexure – V Format of Completion Certificate
10 of 11
Annexure – VI Format of Final Acceptance Certificate
11 of 11
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Annexures Page 3 of 11 Draft Contract for Fabrication & Erection of Steel Structures
Annexure-I
BAR- CHART AND OVERALL COMPLETION SCHEDULE
[The Bar-Chart and Completion Schedule as submitted by the successful bidder shall form part of the
Contract]
[The bidder shall submit Bar-Chart and Overall completion Schedule for all works under the
scope along with his bid.]
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Annexures Page 4 of 11 Draft Contract for Fabrication & Erection of Steel Structures
Annexure - II
FORMAT FOR
BANK GUARANTEE FOR SECURITY DEPOSIT
(To be established through any Nationalised/Fisrt Class Scheduled Bank at Bhubaneswar
and negotiable at their Counters )
M/s Neelachal Ispat Nigam Limited
IPICOL House, 1st Floor, Annexe
Janpath,
Bhubaneswar
Dear Sirs,
1. In consideration of your agreeing to accept Guarantee towards security deposit of Rs………………… furnishable to you by M/s ………………………………. (hereinafter called the “Contractor”) in terms of Contract no. ………………………….. dated ………….. with M/s Neelachal Ispat Nigam Limited (hereinafter called the “Employer”), the Contractor requested us to provide the guarantee to fulfill contractual obligation, we ………………………………………… (Bank name) at the request of the Contractor, are holding in trust in favour of you the amount of Rs…………………………………. and agree to pay to you on demand immediately without protest or demur or reference to the Contractor if the Contractor failed to perform all or any of their obligation under the said Contract. The decision of the Employer duly communicated in writing to the Bank that the Contractor have failed to perform all or any of the obligation under the said Contract shall not be questioned and shall be final and conclusive (irrespective of stand that can be taken by or on behalf of Contractors). The said amount of Rs……………………… shall be paid forth with on demand, without any conditions or proof whatsoever.
2. It is fully understood that this guarantee is effective for a period of ………………. Days from the
date of issue and shall continue to be enforceable till six months thereafter and that we ……………………………. (Bank) undertake not to revoke this guarantee during its currency without the consent in writing of the Employer.
3. This guarantee shall continue and hold good until it is released by you on the application by the
Contractors after expiry of the relative guarantee period of the said Contract and after the Contractor had discharged all his obligations under the said Contract and produce a certificate of due completion of the work under the said Contract provided always that this guarantee shall in no event remain in force after the day of ………………………. without prejudice to your claim or claims arisen and demanded from or otherwise notified to us in writing before the expiry of six months from the said date which will be enforceable against us notwithstanding that the same is or are enforceable after the said date.
4. We ………………………………. (Bank) further undertake to extend the validity of the guarantee
beyond the period prescribed in Clause (3) or as extended from time to time, for such further period as may be required in writing before the expiry of this guarantee and upon such extension(s), all terms and conditions of this guarantee shall remain in full force till the expiry of this extended period.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Annexures Page 5 of 11 Draft Contract for Fabrication & Erection of Steel Structures
Subject to the maximum limit of our liability as aforesaid the guarantee will cover all your claims or claims against the Contractor from time to time arising out of or in relation to the said Contract & in respect of which your claims in writing is lodged on us before expiry of 6 months from the date of expiry of this guarantee. Notwithstanding any thing contained hereinabove our liability under this guarantee is restricted to Rs…………………………. and this guarantee shall remain in force until ……………………… Unless a written claim is lodged on us for payment under this guarantee within six months or the guarantee i.e. on or before ………………………….. all your rights under this guarantee shall be forfeited and we shall be deemed to have been released and discharged from all liability thereunder, irrespective of whether or not the original guarantee is returned to us.
5. We ………………………………… (Bank) further agree that the Employer shall have the fullest
liberty without effecting in any manner our obligation hereunder to vary our any of the terms and conditions of the said Contract from time to time or to postpone for any time or from time to time any of your rights or powers exercisable by the Employer against the said Contractor and/or forbear to enforce any of the terms and conditions relating to the said Contract and we shall not be released from our liabilities under this guarantee by reason of any such variation or extension being granted to said Contractor or for any forbearance and/or commission on the part of the Employer or any indulgence by the Employer to the said Contractors or by any other matter whatsoever which under the law relating to the sureties would, but for this provision have the effect of so releasing us from our liability under this guarantee.
6. We ………………………………. (Bank) further agree that the guarantee herein contained shall
not be affected by the liquidation or winding up, dissolution or change in the constitution of the said Contractor.
7. Your right to recover the said sum of Rs………………………….. form us in any manner will not
be affected or suspended by reason of the fact that any dispute or disputes have been raised by the Contractor and/or that any dispute or disputes are pending before any, Officer, Tribunal or Court.
8. We have power to issue this guarantee in your favour and the undersigned has full power to
execute this guarantee under the Power of Attorney granted to him by the Bank.
For and on behalf of (Banker’s Name)
Branch Manager (Banker’s Seal)
Address …………………………. ………………………….
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Annexures Page 6 of 11 Draft Contract for Fabrication & Erection of Steel Structures
Annexure - III
FORMAT FOR
BANK GUARANTEE FOR ADVANCE PAYMENT
(To be established through any Nationalised Bank/First Class Scheduled Bank at Bhubaneswar
and negotiable at their Counters )
M/s Neelachal Ispat Nigam Limited
IPICOL House, 1st Floor, Annexe
Janpath,
Bhubaneswar
Dear Sirs,
In consideration of your agreeing to pay to M/s ……………………………………………… (hereinafter
referred to as ‘Contractor’) a sum of Rupees/US ……………………… (Rupees/US Dollar
……………………………………….) only and by way of advance payment in terms of Contract No.
………………. dated ……………………. with you for the work …………………………………….
(hereinafter referred to as ‘The Contract’) on furnishing a guarantee in the manner hereinafter contained,
we the ………………………. ………………………………………….. (Banker’s Name) do hereby
convenient and agree with you as follows :
1. We, hereby agree and undertake and guarantee to pay you the sum of Rs…………… and if in
your opinion any default is made by the Contractor in performing any of the terms and
conditions of the Contract or if in your opinion the Contractor commits any breach of the
Contract then on your demand made in writing on us we shall immediately pay to you in any
manner which you may direct the said sum of Rs/US $ …………………………. (Rupees/US
Dollar ……………………..only) or such portion thereof as may be demanded by you not
exceeding the said sum, without any protest or demur and without reference to the Contractor.
Our liability to pay is not dependent or conditional on your proceeding against the Contractor
and we shall be liable to pay the aforesaid amount as and when demanded by you merely on a
claim being raised by you on us and even before any legal proceedings are taken against the
Contractor.
2. Notwithstanding anything contained in the contrary your decision as to whether the Contractor
has made any such default or defaults under the Contract and the amount or amounts to which
you are entitled by the reason thereof will be binding on us and we shall not be entitled to ask
you to establish your claim or claims under this Guarantee but will pay the sum on demand
without any protest or demur.
3. You will have the fullest liberty without affecting this guarantee from time to time to vary any of
the terms and conditions of the said Contract or to extend time of performance of the Contract
or to postpone for any time or from time to time any of your rights and powers against the
Contractor and either to enforce or forbear to enforce any of the terms or conditions of the said
Contract and we shall not be released from our liability under this guarantee by the exercise of
your liberty with reference to the matters aforesaid or by reason of any time being given to the
Contractor which under the law relating to sureties, would but for the provisions thereof have the
effect of releasing us.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Annexures Page 7 of 11 Draft Contract for Fabrication & Erection of Steel Structures
4. Your right to recover the said sum of Rs/US$ ………………………… (Rupees/US Dollar
………………………………………..) from us in any manner will not be affected or suspended
by reason of the fact that any dispute or disputes have been raised by the Contractor and/or
that any dispute or disputes are pending before any officer, Tribunal or Court.
5. This Guarantee herein contained shall not be determined or affected by the liquidation or
winding up, dissolution or change in the constitution or insolvency of the Contractor but shall in
all respects and for all purposes be binding and operative until payment of all money due to you
in respect of such liability or liabilities.
6. Any notice by way of demand or otherwise shall be writing and may be sent by special courier,
Fax or registered post to us.
7. This Guarantee shall come into force simultaneously with your making the said advance
payment to the Contractor and shall not be revoked by us whether before coming into force or
any time during its currency without your previous consent in writing.
We further agree and undertake to pay you the amount demanded by you in writing irrespective
of any dispute or controversy between you and the Contractor or any reference to Arbitration to
the said dispute/disputes are pending or civil suit filed by the Contractor in respect of the dispute
or controversy.
1. Our liability under this guarantee is restricted to Rs./US $ ………………………….. (Rupees/US
Dollar ………………………………… only) and this guarantee shall remain in force until
……………………….. unless a written claim is lodged on us for payment under this guarantee
within six months from the date of expiry of this guarantee i.e. on or before
……………………….. all your rights under this guarantee shall be forfeited and we shall be
relieved and discharged from all liabilities thereunder.
2. We have power to issue this guarantee in your favour and the undersigned has full power to
execute this guarantee under the Power of Attorney granted to him by the Bank.
For and on behalf of
(Banker’s Name)
Branch Manager
(Banker’s Seal)
Signed and Delivered
For and on behalf of
the above Bank
Address ………………………….
………………………….
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Annexures Page 8 of 11 Draft Contract for Fabrication & Erection of Steel Structures
Annexure - IV
FORMAT FOR
BANK GUARANTEE FOR PERFORMANCE GUARANTEE
(To be established through any Nationalised /First Class Scheduled Bank at Bhubaneswar
and negotiable at their Counters )
M/s Neelachal Ispat Nigam Limited
IPICOL House, 1st Floor, Annexe
Janpath,
Bhubaneswar
Dear Sirs,
1. In consideration of your agreeing to accept Bank Guarantee towards Performance Guarantee of
Rs……………………… furnishable to you by M/s ………………… (hereinafter called the
“Contractor”) in terms of Contract no. ……………… dated ……….. with M/s Neelachal Ispat
Nigam Limited (hereinafter called the “Employer”), the Contractor requested us to provide the
guarantee to fulfill contractual obligation, we ………………….. (Bank Name) at the request of
the Contractor, are holding in trust in favour of you the amount of Rs……………………… and
agree to pay to you on demand immediately without protest or demur or reference to the
Contractor if the Contractor fails to perform all or any of their obligation under the said Contract.
The decision of the Employer duly communicated in writing to the bank that the Contractor have
failed to perform all or any of the obligations under the said Contract shall not be questioned by
us but shall be final and conclusive irrespective of stand that can be taken by or on behalf of
Contractors. The said amount of Rs………………… shall be paid forthwith on demand, without
any conditions or proof whatsoever.
2. It is fully understood that this guarantee is effective for a period of ……………. days from the
date of issue and shall continue to be enforceable till six month thereafter and that
we………………………. (Bank) undertake not to revoke this guarantee during its currency
without the consent in writing of the Employer.
3. This guarantee shall continue and hold good until it is released by you on the application by the
Contractors and expiry of the relative guarantee period of the said Contract and after the
Contractor had discharged all his obligations under the said Contract and produce a certificate
of due completion of the work under the said Contract provided always that this guarantee shall
in no event remain in force after the day of ……………….. without prejudice to your claim or
claims arisen and demanded from or otherwise notified to us in writing before the expiry of six
months from the said date which will be enforceable against us notwithstanding that the same
is or are enforced after the said date.
4. Should it be necessary to extend this guarantee on Account of any reason whatsoever we
undertake to extend the period of guarantee on your request till such time as may be required
by you.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Annexures Page 9 of 11 Draft Contract for Fabrication & Erection of Steel Structures
5. We ………………………..(Bank) further agreed that the Employer shall have the fullest liberty
without affecting in any manner our obligation hereunder to vary any of the terms and conditions
of the said Contract from time to time or to postpone for any time or from time to time any of the
powers exercisable by the Employer against the said Contractor and/or forebear to enforce any
of the terms and conditions relating to the said Contract and we shall not be released from our
liabilities under this guarantee by reason of any such variation or extension being granted to the
said Contractor or for any forbearance and and/or commission on the part of the Employer or
any indulgence by the Employer to the said Contractors or by any other manner whatsoever
which under the law relating to the sureties would, but for this provision have the effect of
releasing us from our liability under this guarantee.
6. We ………………….. (Bank) further agree that the guarantee herein contained shall not be
affected by the liquidation or winding up, dissolution or change in the constitution of the said
Contractor.
7. Your right to recover the said sum of Rs…………………………. from us in any manner will not
be affected or suspended by reason of the fact that any dispute or disputes have been raised by
the Contractor and/or any dispute or disputes are pending before any officer, Tribunal or Court.
8. We have the power to issue this guarantee in your favour and the undersigned has full power to
execute this guarantee under the power of attorney granted by the Bank.
For and on behalf of
(Banker’s Name)
Branch Manager
(Banker’s Seal)
Signed and Delivered
For and on behalf of
the above Bank
Address ………………………….
………………………….
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Annexures Page 10 of 11 Draft Contract for Fabrication & Erection of Steel Structures
Annexure – V
FORMAT OF COMPLETION CERTIFICATE
Ref No. : _____________________
Date : ________________________
To:
……………………………………………..
……………………………………………..
……………………………………………..
[Name and address of Contractor]
Contract Agreement No : ___________________________________________
[Name of the Facilities]
Dear Sirs,
Pursuant to Clause _______ of the General Conditions of the Contract entered into between
yourselves and the Employer dated ____________ [date], relating to the
____________________________ [brief description of the facilities], we hereby notify you that the
construction * of the following part(s) of the facilities was completed on the date specified below.
However, you shall liquidate all the outstanding defects and / or deficiencies and complete the
balance items listed in the attachment hereto, as soon as possible, so that the facilities are fully in
accordance with the requirements of the Contract.
1. Description of the Facilities or part thereof : _____________________ [description]
2. Date of Completion of : ____________________ [date]
This letter does not relieve you of your obligation to complete the work and fulfill other responsibilities
in accordance with the Contract nor of your obligations during the Defects Liability Period .
Your’s faithfully,
_________________________________________________________________________________
Title
For and on behalf of Neelachal Ispat Nigam Ltd.
NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
Annexures Page 11 of 11 Draft Contract for Fabrication & Erection of Steel Structures
Annexure – VI
FORMAT OF FINAL ACCEPTANCE CERTIFICATE
Ref No. : _____________________
Date : ________________________
To:
……………………………………………..
……………………………………………..
……………………………………………..
[Name and address of Contractor]
Contract Agreement No : ___________________________________________
[Name of the Facilities]
Dear Sirs,
Pursuant to Clause _______ (Final Acceptance) of the General Conditions of the Contract entered
into between yourselves and the Employer dated ____________ [date], relating to the
____________________________ [brief description of the facilities], we hereby notify you that the
following part(s) of the facilities was (were) completed satisfactorily including completion of Defects
Liability Period of twelve months after commissioning, on the date specified below, and that, in
accordance with the terms of the Contract.
1. Description of the Facilities or part thereof : _____________________ [description]
2. Date of Completion: ____________________ [date]
Your’s faithfully,
_________________________________________________________________________________
Title
For and on behalf of Neelachal Ispat Nigam Ltd.
NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT DUBURI, ORISSA
Sch – 4 : TS Page 1 of 2 Draft Contract for Fabrication & Erection of Steel Structures
SCHEDULE - 4 : CONTRACT SPECIFICATION
NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT DUBURI, ORISSA
Sch – 4 : TS Page 2 of 2 Draft Contract for Fabrication & Erection of Steel Structures
[Contract Specification / Technical Specification including
General Specification (Schedule – 4) is enclosed separately]
CONTENTS
Sl. No. Description Page No.
1 Scope of general description of work 1
2 Fabrication of steel structures 4
3 Erection of steel structures 17
4 Fabrication and erection of miscellaneous structures 22
5 Roof and side cladding with GCS sheets 23
6 Side cladding with translucent sheets 25
7 Painting of steel structures 27
8 Special conditions of contract 31
LIST OF ANNEXURES
Annexures Description No. of pages
Annexure - A Permissible deviation in pitch and gauge of holes for bolts of
normal accuracy
1
Annexure – B Tolerance of assembled components of steel structures 1
Annexure – C Permissible deviation in assembly of welded joints 1
Annexure – D Tolerance in erected steel structures 3
Annexure – E Choice of painting system 1
Annexure – F Specification for surface preparation with sand blasting / shot
blasting
1
Annexure – G Schedule of quantities 15
Annexure – H Material of construction 1
1
1.1 SCOPE OF WORK :
The work covers preparation and supply of material indents, fabrication drawings,
erection drawings, DOD lists, site bolts lists, as-built drawings etc. as well as fabrication
transportation, delivery, including unloading storage and handling at site, erection,
painting etc, complete in all respects as per specification and drawings.
1.2 UNITS :
Structural steel work under the scope of this contract cover the following main units
envisaged for the Project Phase II of Neelachal Ispat Nigam Limited ( NINL ) :
- Lime and Dolomite Plant
- Oxygen Plant
- Compressed Air Station
- Conveyor galleries & Junction House
- Ferro alloy storage Building
- Scale Pit & Scale Pit Pump House
- Circulating Water Pump House
- Supporting structures for Interplant Overhead Pipelines
1.3 LIST OF STEEL STRUCTURES
- Columns ( rolled section or built-up ), column bracings
- Crane Girders, Surge Girders, Auxiliary Girders, Gable Platforms
- Crane Rails & Fixtures, Crane Buffer Stops
- Monorail beams and supports
- Roof Trusses, Roof Girders, Purlins, Roof panels, Roof hand rails, Sheeting
Posts, Side runners, Louvres, Bracings, Sag angles, Sag rods, wind-ties on roof
- Wind girders, Platforms, Walk-ways
- Stairs, Ladders, Hand rails
- Gutters and Down comers
- Gallery truss, Gallery Trestles, Bracings and deck
- Trusses and Trestles supporting Pipelines
- Storage Bunkers
- Roof & side Cladding
- MS louvers ( S-type )
2
1.4 GENERAL DESCRIPTION OF STRUCTURES
1.4.1 The following gives only general description of steel structural work involved in
different units. The structural work shall not be limited to these but shall be guided by
Technological / Technical requirements and aspects for the total scope of work.
Overall lay out of different units shall be as per relevant technological drawings.
1.4.2 DESCRIPTION OF UNITS - BOF AREA :
A. Lime and Dolomite Plant:
Kiln Feed Building ( 2-numbers) is of Steel structures frame work of size 12m x
6m x 30.8m ht. approx. having two bunkers.
Raw Material Storage Bunker building ( 2-numbers) is of Steel structures frame
work of size 9m x 9m x 23.1 m ht. approx. having 2 bunkers.
Lime/Dolomite Delivery Bin Building is of Steel structures frame work of size
18m x 12m x 26m ht having 5 bunkers.
Dedusting Unit ( 3- numbers) is of Steel structures frame work of size 12m x
12m approx.
Elevator/ Lifts
Lime and Dolomite conveyor galleries, Galleries for reversible conveyor RBC-1,
Galleries for BC2A & 2B.
B. Oxygen Plant:
1 x 418 tpd capacity (ASU) is proposed to be installed to meet the requirement of
oxygen, nitrogen and argen for various units. One compressor building of size
60m x 22.7 m and Pump House of size 19m x 8m have been proposed.
C. Compressed Air Station:-
3 x 95 Nm3/min capacity compressor to be installed to meet the requirements of
compressed air for various units. One compressor building of size 36m x 19m
having one crane at 8.7 m height has been provided.
D. Conveyor Galleries & Junction House:-
Conveyor galleries and associated Junction Houses for handling Lime Stone,
Dolomite Stone, Calcined Lime, Iron Ore lumps, DRI, Coke and Calcined
Dolomite.
3
E. Scale Pit & Scale Pit Pump House :
The Scale Pit is of steel structural framework of size 10.5m x 11m approx. It is
served by a 3.5t capacity cabin-operated grab crane. Roof is covered with GCS
sheeting and the sides are kept open.
F. Secondary Settling Tank :
The unit is approximately 10.5m x 6m size, having crane girder supported on steel
columns at elevation about + 7.5m, for 3.5t capacity crane. The crane girders are
connected with those of Scale Pit.
G. Circulating Water Pump House :
The unit is of RCC framed construction with RCC roof and side brick walls. There
will be a 9m span EOT crane of capacity 2.5t . Crane girders will be mounted on RCC
columns.
H. Supporting Structures for Interplant Pipelines :
Structural supporting system for interplant overhead pipelines in two layers consisting
of steel columns, beams, bridges, bracings, hand railings and platforms. Approximate
length and height of pipelines will be 250m and 7m respectively.
I. Monorails in tunnels, ventilation rooms, hydraulic rooms, and other auxiliary
units :
Monorail beams supported from roof are provided along the tunnel. Chqd. Plate with
support and hand railings, are provided at + 0.00 level in the ventilation shaft of Scale
Tunnel.
Monorails at different ventilation chambers and various service rooms, hydraulic
rooms, mould cooling water pump house, electrical rooms etc. are provided as per
technological requirements.
J. Ferro alloy storage Building:
This building is of Steel Structures frame work of size 210m x 38.5m x 16m ht.
having two cranes of capacity 20/5 T +15 T at 12m height.
1.5 INSTRUCTIONS TO CONTRACTORS
1.5.1 This specification shall be read in conjunction with general instructions to contractors
No. GS-01, drawings and other supplementary documentary documents detailing the
work.
1.5.2 For quality system, inspection and test of plant and equipment at manufacturer's
premises, relevant documents GS-05 shall be referred.
1.5.3 The contactor shall note that Owner intends to supply raw structural steel plates,
sections, crane rails, tubes for hand railing, translucent sheets and GCS sheets free of
cost from his store or stock-yard. The contractor has to make his own arrangements for
receiving, handling and transportation to his own storage area.
4
1.5.4 The entire fabrication and erection works shall be completed in 02 (two) months from
the effective date of order/contract. After award of contract, a final programme will be
worked out well in advance for the fabrication and erection dates, and the same shall be
subject to the Owner’s approval.
1.5.5 The contractor shall note that in case he intends to engage a sub-contractor for a
particular work, he shall furnish a list of such probable agencies with their capabilities
and capacities, for Owner's approval. The engaging of a sub-contractor can be done from
only amongst those in the list approved by the Owner. The responsibility of each and
every item of work shall lie fully on the main Contractor.
SECTION-2 : FABRICATION OF STEEL STRUCTURES
2.0 SCOPE OF WORK
2.1 The scope of work under fabrication includes, but not limited to, the following:
a) Preparation and supply of material indents, bolt lists bought out items list.
b) Procurement and collection of all steel materials from stockyards/stores, including
loading, transportation, unloading and stacking and storing on skids or supports.
c) Procurement and collection of all consumables like bolts nuts, washers, electrodes,
paints, shims, packs, etc., including allowance for spares and wastage.
d) Preparation and submission of fabrication drawings, modification /rectification
sketches, as made drawings, erection drawings, bill of materials, bolts lists and shipping
documents for approval of Owner.
e) Preparation of design calculations for non-standard connections, temporary bracings
etc. for approval of Owner.
f) Cold straightening of section and plates, whenever they are bent and kinked.
g) Fabrication of all steel structural components covered under tender drawings, design
drawings and generally described under the scope of the project.
h) Making arrangements for and conducting tests, such as chemical analysis, physical and
mechanical tests on raw materials where specified/as directed by the Owner.
i) Making arrangements for providing all facilities for conducting ultrasonic, X-ray or
gamma ray tests of welds; getting the tests conducted by reputed testing laboratories
making available test films / graphs, reports and interpretation.
j) Control Assembly of steel structural components at shop, wherever required.
5
k) Preparation of steel structural surfaces for painting as provided in the specifications /
drawings.
l) Application for one primer coat of painting at shop, as specified in the design
drawing/specifications.
m) Loading, transportation from fabrication workshop to site of erection and unloading of
all steel structural components / units / assemblies.
n) Preparation of "As-built" drawings.
2.2 PREPARATION OF FABRICATION AND ERECTION DRAWINGS
2.2.1 Fabrication drawings shall be prepared based on design drawings of steel structures.
2.2.2 Drawing shall be prepared in metric system as per IS:696-1972 and IS:812.2-1986.
The fabrication drawings shall specify the following details:-
(a) Type, size and length of welds in case of welded connections,(specifying clearly shop
or site weld). Length of weld specified shall be effective length (excluding end
crates).
(b) In case of bolted joints, arrangement of bolts and specification of bolts, nuts
etc.(specifying clearly shop and site bolts).
(c) Specification of electrode/wire flux.
(d) If required special provision to be mentioned in the drawings for handling of
structures during and after fabrication.
(e) Specification of paint and corresponding surface preparation for painting.
(f) General arrangement/marking plan.
(g) Reference to design drawings.
(h) Material list indicating mark number-wise material requirement giving size, weight,
material specification, identification number of each items, number of pieces
required etc.
(i) Layout with all connecting members with blown up joint details wherever required,
in order to specify clearly various fabrication and erection requirements as per
design drawings.
(j) Specification of preparation of mating surfaces in case of connection by HSFG bolts.
6
(k) Appropriate edge preparation in case of butt/groove welds in accordance with
IS:9595-1980, for all plates and sections having thickness greater than 8 mm.
(l) Erection clearances in order to facilitate smooth erection at site (ref clause
no.11.2.2.of IS: 800- 1984).
(m) Each erection piece shall be clearly identified by an erection mark in these drawings.
All loose members shall be given part mark, which shall be 'wired on' the main
erection piece for despatch.
2.2.3 Fabrication drawings shall be prepared in such a manner that Structures can be
despatched from fabrication shop to erection site with maximum economic
transportable size, so as to reduce work involved at site to a minimum.
2.2.4 Bracings shall be connected for 50% of the capacity of the member or the force
specified in the design drawing, whichever is more. (for single angle bracing
member, consider full area as effective for this purpose).
2.2.5 Standard simple beam connections, unless otherwise stated in the drawings, shall be
designed and detailed for 60% beam shear / moment carrying capacity.
2.2.6 Wherever there is risk of nuts becoming loose due to vibration, lock nuts shall be
provided, or nuts shall be welded after alignment and tightening.
2.2.7 For all connections by permanent bolts, two nos. of washers shall be used. One
washer bearing against the head and the other bearing against the nut.
2.2.8 Detailing of structural steel members subject to dynamic loading shall be such as to
ensure smooth transition of load, as well as best behaviour under stress due to
fatigue. Welding across tension flange of crane girders is not permitted.
2.2.9 For detailing connection, the allowable stress for materials, welds, bolts etc, shall be
as per IS:800- 1984 and IS:816-1969, or as specified in the drawing.
2.2.10 The contractor shall be responsible for design and detailing all connections. The
design of connection shall provide adequate strength for transfer of force in the
structural elements, as indicated on design drawings. Detailing shall be such that
erection shall be convenient and free from all interfaces, drilling and cutting at site.
7
2.3 MATERIALS
2.3.1 Structural Steel
A) Structural steel and other related materials for construction shall conform to
ANNEXURE-H.
B) Due to non-availability of specified materials, suitable substitutions may be provided
with the consent of the Owner. Such substitution shall be incorporated in the "As-built"
drawings.
C) All the items are to be cut as per requirements of the drawing. If joints are to be
provided in any item, in order to meet requirements of size and shape, cutting plan
showing locations of joints shall be prepared for consideration of Owner. Joints
provided shall be incorporated in "As-built" drawings.
D) Rolling and cutting tolerances shall be as per IS:1852:1985.
E) Only tested materials shall be used unless use of untested materials for certain
secondary structural members is permitted by Owner. If test certificate for the material
is not available from the main producer, the following tests shall be carried out at the
discretion of the Owner.
(a) Chemical Composition
(b) Mechanical Properties
(c) Weldability test
F) Where steel castings are to be used the same shall conform to IS: 1030:1989.
2.3.2 Bolts and Nuts
a) Black hexagonal bolts,nuts and lock-nuts shall conform to IS:1363:1992.
b) Precision and semi-precision hexagonal bolts, screws, nuts and lock-nuts shall
conform to IS:1364:1992.
c) High tensile friction grip bolts shall conform to IS:3757:1985 and high strength
structural nuts shall conform to IS:6623:1985, and hardened steel washers to IS:
6649:1985.
2.3.3 Electrodes
Mild steel electrodes and high tensile steel electrodes shall conform to
IS:814:1991.Electrode to be used for submerged are welding shall conform to
specification IS:7280:1974.
8
2.4 STORING OF MATERIALS
Materials shall be stored and stacked properly ensuring that place is properly drained
and is free from dirt. It shall be ensured that no damage is caused due to improper
stacking.
2.5 MATERIAL PREPARATION
2.5.1 Cut edges shall be finished smooth by grinding or machining wherever necessary.
Sufficient allowance (3 mm to 5 mm ) should be kept in the items incase machining is
necessary.
2.5.2 Cutting may be effected by gas cutting, shearing, cropping or sawing. In gas cutting of
high tensile steel, special care is to be taken to leave sufficient metal to be removed by
machining so that all metal that has been hardened by flame is removed.
2.5.3 Sufficient shrinkage allowance (@ 1mm/M) shall be kept wherever heavy welding is
involved.
2.5.4 Straightening and bending shall be done in cold condition as far as practicable.
2.5.5 If required, straightening and bending may be done by application of heat between
900°C and 1100°C. Cooling down of the heated item shall be done slowly.
2.6 DRILLING AND PUNCHING OF HOLES
2.6.1 Drilling and punching of holes for bolts shall be done as per clause no.11.2.4 of
IS:800:1984, unless otherwise specified by the Owner.
2.6.2 Drifting of holes for bolts during assembly shall not cause enlargement of holes beyond
permissible limit or damage the metal.
2.6.3 Holes for bolted connection should match well to permit easy entry of bolts. Gross
mismatch of holes shall be avoided.
2.6.4 Permissible deviation in holes for mild steel bolts of normal accuracy and high strength
bolts are given in the ANNEXURE-A.
2.7 ASSEMBLY FOR FABRICATION
2.7.1 Fabrication of all structural steelwork shall be in accordance with IS:2.700-192.74 and in
conformity with various clauses of this specification, unless otherwise specified in the
drawings.
2.7.2 Fabrication of structures shall preferably be taken up as per the sequence of erection.
9
2.7.3 All erection units shall bear erection mark no. and reference drg no. at a prominent
location on the structures for easy identification at site.
2.7.4 Fabricated structures shall conform to tolerance as specified in this standard and in
IS:7215-1974. In case of contradiction, tolerances specified in this standard shall prevail.
2.7.5 All the components of structures shall be free from twist, bend, damage etc,
2.7.6 Assembly of structures shall be carried out by using suitable jigs and fixtures in order to
obviate distortion during welding.
2.7.7 Cutting of items specially for truss, bracing, bunker, hopper, galleries surge girder,
portal etc, shall be done only after checking of sizes as per Layout.
2.7.8 Surface, wherever machining is specified, shall be either planed or milled or ground to
ensure maximum contact.
2.7.9 If end-milling or machining is planned after the assembly is over, sufficient allowance
(5 mm to 15 mm) shall be kept in the items where milling/machining is to be done.
2.7.10 If pre-bending of the plate is required to avoid welding distortion, it shall be done in
cold condition.
2.7.11 If extra joints are required to be provided in column, crane girder etc, approval should be
obtained from the Owner. However, as general guidance following is suggested. Splice
joints of column and crane girder shall of full strength butt weld and wherever possible
shall be located at zones of minimum or substantially lesser stress.
2.7.12 Splice joints of flange and web should preferably be staggered.
2.7.13 Sufficient trial assembly of fabricated components (despatch elements) shall be carried
out in the fabrication works to control the accuracy of workmanship.
2.7.14 Where necessary, washers shall be tapered or otherwise suitably shaped to give the
heads of nuts and bolts satisfactory bearing.
2.7.15 The threaded portion of each bolt shall project through the nut at least by one thread.
2.7.16 Tolerance of assembled components of structures are given in ANNEXURE-B.
2.7.17 Permissible deviations from designed (true) geometrical form of the despatch elements
shall be in accordance with IS:7215-1974.
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2.8 WELDING
2.8.1 The Contractor shall work out welding procedure for Owner's approval, considering
the following factors :-
(i) Specification and thickness of steel.
(ii) Specification of electrode or/and base wire.
(iii) Welding process (manual arc welding, submerged arc welding).
(iv) Type of structures to be welded (thickness of components meeting at a joint).
(v) Pre and post heating requirement.
(vi) Preparation of fusion faces.
(vii) Sequence of welding.
(viii) Weather condition.
(ix) Use of jigs and fixtures etc.
(x) Type of non-destructive testing to be carried out.
(xi) Inspection procedure to be followed
(xii) Design requirements of the joints.
2.8.2 Welding of any load bearing structure shall be carried out only by the person who has
passed welder's qualification as per IS:7318 (Part-I)-12.874.
2.8.3 All metal arc welding shall be carried out as per IS:2.852.85-12.880.
2.8.4 Submerged arc welding of mild steel and low alloy steel shall be as per
IS:4353-12.867.
2.8.5 Electrode shall conform to clause no.4.3 of this standard.
2.8.6 Electrodes shall be stored in a dry place. Electrodes whose coatings are damaged due
to absorption of moisture or due any other reason shall not be used.
2.8.7 Low Hydrogen electrodes and flux for submerged welding shall be dried at 250°-300°
C for one hour in drying even before use.
2.8.8 For suitability of wire flux combination, procedure test shall be carried out as per
IS:3613-12.874 if so required.
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2.8.9 Welding shall be done by electric arc process. Generally submerged arc, automatic &
Semi-automatic welding shall be employed. Only where it is not practicable, manual
arc welding may be resorted to. In case of manual arc welding, recommendations of
electrode manufacturer is to be strictly followed.
2.8.10 Welding surface shall be smooth, uniform, free from fins, tears notches or any other
defect which may adversely affect welding.
2.8.11 For multi-run weld deposit, the next run should be done only after thorough removal
of slag and proper cleaning of surface.
2.8.12 Fillet weld shall have the correct profile with smooth transition into parent metal.
Dressing of welds, if specified, shall be done by such method which does not cause
grooving and other surface defects on the weld or on the parent metal.
2.8.13 All butt welds shall start and end with run-on and run- off plates. All such plates shall
be carefully trimmed off by gas cutting after welding is over.
2.8.14 Fillet welds shall not be stopped at corners but shall be returned round them.
2.8.15 If butt weld is to be ground flush with the surface of the member as per drawing.
adequate reinforcement shall be built up and then the same shall be chipped off and
ground flush. The grinding is to done in the direction of stress flow till the transverse
marks are eliminated.
2.8.16 Welding shall not be done under such weather conditions which might adversely affect
the efficiency of the welding.
2.8.17 Manipulators shall be used wherever necessary and shall be designed to facilitate
welding and ensure that all welds are easily accessible to the operators.
2.8.18 Stress relieving after welding shall be done if especially called for in the drawing or
specification. Ends of structural members and portions of gussets receiving welding at
site, shall be left unpainted.
2.8.19 Permissible deviation in assembly of weld joints shall be in accordance with
ANNEXURE-C.
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2.9 INSPECTION & TESTING
2.9.1 The Owner/Inspector shall have free access at all times to those parts of Contractor's or
his Sub- Contractor's works which are concerned with the fabrication of steel works and
shall be afforded all reasonable facilities at all stages of preparation, fabrication and trial
assemblies for satisfying himself that the fabrication is being undertaken in accordance
with the provisions of relevant specification.
2.9.2 All gauges and templates, tools, apparatus, labour and assistance for checking shall be
supplied by the contractor free of charge. The Owner /Inspector may at his discretion,
check the test results obtained at the Contractor's works, by independent test at the
Government Test House or elsewhere, and should the material so tested be found to be
unsatisfactory, the cost of such such test shall be borne by the Contractor.
2.9.3 Contractor shall make all necessary arrangements for stage inspection by
Owner/Inspector during the fabrication at shop and incorporate all on-the-spot
instructions / changes conveyed in writing to the Contractor.
2.9.4 Material improperly detailed or wrongly fabricated shall be reported to the
Owner/Inspector and shall be made good as directed. Minor misfits which can be
remedied by moderate use of drift pins, and moderate amount of reaming and slight
chipping may be corrected in that manner, if in the opinion of the Owner/Inspector the
strength or appearance of the structure will not be adversely affected. In the event the
Owner/Inspector directs otherwise, the items will be rejected and a completely new
piece shall be fabricated. The cost of correcting errors shall be to the account of the
Contractor.
2.9.5 i) The Owner/Engineer shall have the power:
a) To certify, before any structure is submitted for inspection, that the same is not in
accordance with the contract, owing to the adoption of any unsatisfactory
method of fabrication.
b) To reject any structure as not being in accordance with specifications &
drawings.
c) To insist that no structure or parts of the structure once rejected is resubmitted
for inspection/test, except in cases where the Owner / Inspector authorised
representative considers the defects as rectifiable.
ii) If, on rejection of structure by the Owner/Inspector the Contractor fails to make
satisfactory progress within the stipulated period, the Owner/Inspector shall be at liberty
to cancel the contract and fabricate or authorise the fabrication of the structures at any
other place he chooses, at the risk and cost of the Contractor, without prejudice to any
action being taken in addition to terms of General Conditions of Contract.
13
iii) The Owner / Inspector's decision regarding rejection shall be final and binding on the
Contractor.
iv) The specifications prescribe various tests at specified intervals for ascertaining the
quality of the work done. If the tests prove unsatisfactory, Owner/Inspector shall have
liberty to order the Contractor to re-do the work, done in that period and/ or to order
such alterations and strengthening that may be necessary at the cost of the Contractor
and the contractor shall be bound to carryout such orders failing which the
rectification/redoing will be done by the Owner through other agencies and the cost
recovered from the Contractor.
v) Notwithstanding any inspection at the workshop the Owner/Inspector shall have the
liberty to reject, without being liable for compensation any fabricated members or
materials brought to site that do not conform to specifications / drawings.
vi) All rejected materials shall be removed from the site of fabrication by the Contractor at
his own cost and within the time stipulated by the Owner/Inspector.
2.10 CONTROL IN WELDING
2.10.1 The extent of quality control in respect of welds for structural elements for both
statically and dynamically loaded structures shall be as follows and shall be conducted
by the contractor at his own cost:-
a) Visual Examination - All welds shall be 100% visually inspected to check the
following:
i) Presence of undercuts
ii) Visually identifiable surface cracks in both welds and base metals.
iii) Unfilled craters
iv) Improper weld profile and size
v) Excessive reinforcement in weld
vi) Surface porosity
Before inspection, the surface of weld metal shall be cleaned of all slag, spatter matter, scales
etc. by using wire brush or chisel.
b) Dye Penetration Test (DPT) - This shall be carried out for all important fillet welds and
groove welds for both statically and dynamically loaded structures to check the
following :
i) Surface cracks
ii) Surface porosities
Dye Penetration Test shall be carried out in accordance with American National
Standard ASTM E165.
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c) Ultrasonic testing
Ultrasonic test shall be conducted for all groove welds and heat affected zone in
dynamically loaded structures and for other important load bearing butt welds in
statically loaded structures as desired by Owner, to detect the following :
i) Cracks
ii) Lack of fusion
iii) Slag inclusions
iv) Gas porosity
Ultrasonic testing shall be carried out in accordance with American National Standard
ANSI/AWS D1.1-96 Chapter -6: Part F.
Before ultrasonic test is carried out, any surface irregularity like undercuts, sharp ridges
etc. shall be rectified. Material surface to be used for scanning by probes must allow
free movement of probes. For this purpose, surface shall be prepared to make it suitable
for carrying out ultrasonic examination.
d) Radiographic Testing
(X-ray and Gamma-Ray Examination) :- This test shall be limited to 2% of length of
welds for welds made by manual or semi- automatic welding and 1 % of length of weld
if made by automatic welding machines . The location and extent of weld to be tested
by this method shall be decided by Owner to detect the following defects :-
i) Gas porosity
ii) Slag inclusions
iii) lack of penetration
iv) lack of fusion
v) cracks
Radiographic testing shall be conducted in accordance with American National Standard
ANSI/AWS D1.1-96 Part E.
Any surface irregularity like undercuts, craters, pits etc. shall be removed before conducting
radiographic test. The length of weld to be tested shall not be more than 0.75 x focal distance.
The width of the radiographic film shall be width of the welded joint plus 20 mm on either side
of the weld.
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2.11 ACCEPTABLE LIMITS OF DEFECTS IN WELD
2.11.1 Limits of Acceptability of welding defects shall be as follows : -
a) Visual inspection & Dye Penetration Test - The limits of acceptability of defects
detected during visual inspection and Dye Penetration Test shall be in accordance with
clauses 6.9 & clause 6.10 of American National Standard ANSI/AWS D1.1-96
for statically as well as dynamically loaded structures respectively.
b) Ultrasonic Testing - The limits of acceptability of defects detected during ultrasonic
testing shall be in accordance with clause 6.13.1 & clause 6.13.2 of American National
Standard ANSI/AWS D1.1-96 Chapter 6 : Part C for statically and dynamically loaded
structures respectively.
c) Radiographic testing - The limits of acceptability of defects detected during Radiographic
testing shall be in accordance with clauses 6.12.1 & 6.12.2 of American National
Standard ANSI/AWS D1.1-96 Chapter 6 : Part C for statically and dynamically loaded
structures respectively.
2.12 RECTIFICATION OF DEFECTS IN WELDS
2.12.1 In case of detection of defects in welds, the rectification of the same shall be done as
follows :
i) All craters in the weld and breaks in the weld run shall be thoroughly filled with weld.
ii) Undercuts, beyond acceptable limits, shall be repaired with dressing so as to provide
smooth transition of weld to parent metal.
iii) Welds with cracks and also welds with incomplete penetration, porosity, slag inclusion
etc. exceeding permissible limts shall be rectified by removing the length of weld at the
location of such defects plus 10 mm from both ends of defective weld, and shall be
re-welded. Defective weld shall be removed by chipping hammer, gouging torch or
grinding wheel. Care shall be taken not to damage the adjacent material.
2.13 ACCEPTANCE CRITERIA OF MACHINING SURFACE
2.13.1 Standard of acceptance for machined surfaces, wherever specified by designer, (eg. in
column cap plates, base plates and column shafts etc.) shall be as given as per clause
2.13.2 & 2.13.3.
2.13.2 Maximum surface unevenness on bearing surface of cap/ base plate shall not exceed
0.5 mm.
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2.13.3 When assembled, there must be physical contact for atl east 75% of the contact
surface.(The checking shall be carried out with 0.2mm guage . Care should be taken
that these connecting members are fixed with such accuracy that they are not reduced
in thickness during machining by more than 1.0 mm.
2.14 DESPATCH INSTRUCTIONS
Each despatchable structure shall bear mark no. along with reference drawing number
at two prominent locations (e.g. on flange and bottom of base plate of a column).
2.14.1 "As built" drawing shall be prepared after fabrication is completed to indicate additions
/ alterations made during the process of fabrication. (Refer clause 4.1.2 & 4.1.3.)
2.14.2 Control assembly of important structures shall be done in the shop floor before despatch
to avoid mismatching. For all such important structures, match marking shall be
given at the control assembly stage in the shop floor and such match markings shall
be made clearly visible while assembling the structures at site.
2.14.3 Centre lines of column flanges and both sides of web shall be punched, preferably at
top and bottom to facilitate alignment after erection.
2.15 COMPLETION DOCUMENTS
2.15.1 On completion of work, the Contractor shall submit to the Owner the following
documents:-
a) The technical documents according to which the work was carried out.
b) Copies of the "As built" drawings showing thereon all additions and alterations
made during the fabrication.
c) Manufacturer's test certificates
d) Certificates/documents on control checking
e) Test of welds
2.15.2 Inspection Certificates shall be issued to the contractor for the structures found
acceptable in all respects by the Owner/Inspector.
17
SECTION 3.0 - ERECTION OF STEEL STRUCTURES
3.1 SCOPE OF WORK
In addition to provision of erection and transport equipments, the scope of work includes
supply of tools and tackles, consumables, materials, labour and supervision and shall
cover the following :
a) Storing and stacking of all fabricated structural components/units/assemblies at site
storage yards till the time of erection.
b) Transportation of structures from storage yard to site of erection, including multiple
handling, if required.
c) All minor rectification / modifications such as :-
i) Removal of bends, kinks, twists etc. for parts damaged during transportation and
handling.
ii) Reaming of holes which do not register or which are damaged, for use of next
higher size bolt.
iii) Plug-welding and re-drilling of holes which do not register and which cannot be r
eamed for use of next higher size bolt.
iv) Drilling of holes which are either not drilled at all or are drilled in incorrect position
during fabrication.
d) Fabrication of minor missing items as directed by the Owner.
e) Verification of the position of embedded anchor bolts and inserts w.r.t. line find levels,
installed by others based on Geodetic Scheme / Bench mark / Reference co -ordinates
to be furnished by the Owner.
f) Assembly at site of steel Structural components wherever required, including
temporary supports and staging.
g) Marking arrangements for providing all facilities for
i) Conducting ultrasonic x-ray or gamma ray tests by reputed testing laboratories
ii) Making available test films / graphs, with reports / interpretation.
h) Rectifying at site damaged portions of shop primer by cleaning and application
touch-up paint.
18
i) Erection of structures including making connections by bolts / High strength Friction
Grip bolts/welding as per drawing.
j) Alignment of all structures true to line, level plumb and dimensions within specified
limits of tolerance.
k) Setting of base plates of structures using steel wedges and shim plates after alignment
and leveling as per drawings. Bedding / grouting under base plates after proper
alignment of structures with approved grouting material. Supply of steel wedges and
shim plates is under the scope of work of the Contractor.
l) Application at site after erection, required number of coats of primer and finishing
paint as per specification and drawing.
m) Rectification of structures as per Preliminary acceptance report and Final acceptance
report.
3.2.0 STORING AND HANDLING
3.2.1 Storage of structures shall be preferably be done in such a manner that erection
sequence is not affected.
3.2.2 While storing, care shall be taken so that structures do not come in direct contact
with the earth surface and accumulated water. Girders, beams, columns shall be
placed and stored in such a manner that during rain, no accumulation of water on the
structures takes place.
3.2.3 Stacking of the structures shall be done in such a way that, erection marks are visible
easily and handling does not become difficult. Wherever required, wooden sleepers /
grilles may be used.
3.2.4 Handling and storage of materials shall be as per IS:7969-1975, to ensure safety.
3.3 ERECTION
3.3.1 GENERAL
a) Erection shall be carried out in accordance with IS:800:1984 and other relevant
standards referred to therein.
b) For safe and accurate erection of structural steelwork, staging, temporary support,
false-work etc. shall be erected as required.
c) The fabricated materials received at erection site shall be verified with respect of
marking on the key plan/marking plan or shipping list.
d) Any material found damaged or defective shall be stacked separately and the
damaged or defective portions shall be painted in distinct colour for identification
and the same shall be brought to the notice of the Owner.
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3.3.2 ERECTION DRAWINGS
The approved erection drawings and any approved arrangement drg, specification
or instruction accompanying them shall be followed in erecting structures.
3.3.3 ERECTION OF STRUCTURES
a) Erection work shall be taken up after receipt of clearance from the Owner.
b) For safety requirements during erection, provisions in IS:7205:1974,
IS:7969:1975 and other relevant Indian standards shall be followed.
c) Erection shall be carried out with the help of maximum mechanisation possible.
d) Prior to commencement of erection, all the erection equipment, tools, tackles,
ropes etc. shall be tested for their load carrying capacity. Such tests may be
repeated at intermediate stages also if considered necessary and frequent visual
inspection shall be done of all vulnerable areas and components to detect damages
or distress in the erection equipment, if any.
e) Following shall be taken care of during erection, whenever necessary:-
f) Temporary bracing, whenever required, shall be provided to sustain forces due to
erection loads and equipment etc. Erected parts of the structures shall remain
stable during all stages of erection when subjected to the action of wind, dead
weight and erection forces etc. Specified sequence of erection of vertical and
horizontal structural members shall be followed.
g) Erected members shall be held securely in place by bolts to take care of dead
load, wind load and erection load.
h) All connections shall achieve free expansion and contraction of structures
wherever provided.
i) No final bolting or welding of joints shall be done until the structure has been
properly aligned.
j) For positioning beams, columns and other steel members, the use of steel sledges
is not permitted.
k) Instrumental checking of correctness of initial setting out of structures and
adjustment of alignment shall be carried out in sequence and at different stages as
required. The final leveling and alignment shall be carried out immediately after
completion of each section of a building
l) All structural members shall be erected with erection marks in the same relative
position as shown in the appropriate erection and shop drawings.
m) The contractor shall design, manufacture, erect and provide false-work, staging
temporary support etc. required for safe and accurate erection of structural
steelwork and shall be fully responsible for the adequacy of the same.
n) The Contractor shall also provide facilities such as adequate temporary access
ladders, gangways, tools & tackles, instruments etc.to Owner for his inspection at
any stage during erection.
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3.3.4 FIELD CONNECTIONS
1) By permanent bolts.
a) The numbers of washers on permanent bolts shall not be more than two (and
not less than one) for the nuts and one for the bolt head.
b) Wooden rams or mallet shall be used in forcing members into position in order
to protect the metal from injury or shock.
c) Where bolting is specified on the drawing, the bolts shall be tightened to the
maximum limit. The threaded portion of the each bolt shall be project
through the nut by at-least one thread. Tapered washers shall be provided for
all heads and nuts to achieve uniform bearing on sloping surface.
d) To prevent loosening of nuts, spring washers or lock- nuts shall be provided
as specified in the design/shop drawings.
e) All machine-fitted bolts shall be perfectly tight and the ends shall be checked
to prevent nuts from becoming loose. No unfilled holes shall be left in any
part of the structures.
2) By erection bolts followed by welding
a) All field assembly by welding shall be executed in accordance with the
requirements for shop fabrication. Where the steel has been delivered
painted, the paint shall be removed before field welding for a distance of at
least 50 mm on either side of the joints to be welded.
b) All other requirements in welding shall be in accordance with clauses
specified under Section-2 of this specification.
3) By High Strength Friction Grip Bolts (HSFG)
a) Assembly of structures with HSFG bolts shall conform to IS: 4000-1992.
b) The mating surfaces shall be prepared in accordance with the requirements of
design in order to achieve required properties to develop adequate friction
between the surfaces.
c) The mating surfaces shall be absolutely free from grease, lubricant, dust, rust
etc. and shall be thoroughly cleaned before assembly.
d) The nuts shall be tightened up-to the specified torque with the help of torque
-wrench or by half- turn method with the help of pneumatic wrench lever.
e) The direction of tightening of the nuts shall be from the middle toward the
periphery of assembly.
f) After desired tightening the bolt heads, nuts and edges of the mating surfaces
shall be sealed with a coat of paint to obviate entry of moisture.
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3.3.5 ACCEPTANCE STANDARD OF WELDING
Acceptance standard of welding shall be as specified in SECTION-2 of this
specification.
3.3.6 BEDDING AND GROUTING
1) Base plates shall be set to elevations shown on the drawings, supported aligned and
leveled using steel wedges and shims or by other approved methods. Plates shall be
leveled properly, positioned and the anchor bolts tightened.
2) Bedding/grouting shall be carried out until sufficient number of columns have been
properly aligned, leveled and plumbed and sufficient number of girders, beams,
trusses and bracings have been put in position to the satisfaction of Owner.
3.3.7 PAINTING AFTER ERECTION
a) The painting shall be as per painting specification (SECTION-III) of this standard)
and instruction given on drawings.
b) Site painting shall not be done in frosty or foggy weather or when humidity is such as
to cause condensation on the surface to be painted.
3.3.8 ERECTION TOLERANCES
Maximum permissible tolerances in erected steel structures shall be as given in
ANNEXURE-D.
3.3.9 ACCEPTANCE OF WORK
1) Acceptance of erected steel structures shall be either after completion of erection of
the whole building or in blocks.
2) Preliminary acceptance certificates will be given in the following cases:-
a) Any steelwork or part thereof embedded in concrete.
b) Steel structures which are to be covered in the process of carrying out further work.
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3.3.10 DOCUMENTATION
1) The following documents shall be prepared at the time of acceptance of erected
structures :
a) Documents showing actual deviations made during execution of erection work and
approval of competent authority.
b) Documents showing acceptance of embedded structures.
c) Certificate/documents on control checking and test of materials (if any ) and weld.
d) Data and result of geodetic measurements obtained while checking the erection of
the structures.
2) Copies of "As-Built" drawing showing thereon all additions and alternations which
took place between approval of drawing and erection of structures.
SECTION-4 : FABRICATION AND ERECTION OF MISCELLANEOUS STRUCTURES
4.0 CRANE RAILS & CRANE RAIL JOINTS
4.01 Only tested materials shall be used. Manufacturer’s test certificate,
including chemical analysis shall be supplied.
4.02 Rails shall be free from twists, pitting, laminations and other internal and
external defects. The rail shall be straight and the deviation from the
straightness shall not exceed +1.5 mm. If necessary, the rails shall be cold
straightened.
4.03 Unless otherwise specified, the crane rail joints shall be butt-jointed (either
by Thermit or fusion welding) or by fishplates as per
specification/drawings.
4.04 For butt-welding, the Contractor shall take prior approval of the Owner
regarding method of edge preparation, welding procedure and sequence of
welding to be done. Edge preparation shall be done by oxyacetylene flame
and shall be neatly finished by chipping and grinding.
4.05 All position low hydrogen electrodes conforming to IS: 814-1991 shall be
used for welding. The rail ends shall be pre-heated to 250 deg.C before
welding. The electrode shall be preheated as per manufacturer’s
instructions. The welded joint shall be allowed to cool slowly. It is
recommended that the initial and intermediate layers of deposits may be
built by using ferron V, Super chord or equivalent. Top 3 mm layer shall be
deposited with Duroid 2A or equivalent, to obtain good wearing surface.
23
4.06 The joints shall be free from kinks, twists ,etc. and shall be ground properly
after welding to ensure smooth running of the crane.
4.07 Method of securing the crane rails to the crane gantry, alignment and
expansion joints, if any, shall be subject to Owner’s approval. The crane rail
clips shall be preferable forged or pressed from steel plates.
SECTION-5 : ROOF AND SIDE CLADDING WITH CORRUGATED GALVANISED
STEEL SHEETS (GCS)
5.1 The scope of work shall cover:
a) Preparation of drawings showing layout and size of sheets used, details of connections
and flashings, bill materials.
b) Procurement and supply sheets of all gauges and sizes, flashings and fittings like corner
pieces, apron pieces, ridges ( unless supplied as free issue item by Owner); cutting and
bending of sheets wherever required; drilling of holes all as per specification and
drawings.
c) Procurement and supply of GS hook bolts and nuts, GI stitch bolts and nuts, clips,
bitumen washers, GS diamond or limpet washers.
d) Loading, transportation, unloading and delivery of sheeting material from place of
procurement to erection site.
e) Provision of all tools, tackles, equipment. labour supervision and services required for the
satisfactory completion of the work specified herein and on the drawings.
f) Erection in position sheets for roofing, walling, louvres; erection of all flashings, fittings
like ridges, valleys, gutters, corners, apron etc. at all locations all work as per drawings
and specifications.
5.2 All necessary galvanised flashings, ridging, capping, gable and corner trimming shall be
made from galvanised plain sheets in line with the gauge of roof/side covering where it is
used. Where connection between two different gauge sheetings is involved thickness
corresponding to lower gauge shall be used.
Steelwork coming in direct contact with aluminium sheets shall be treated with two coats
of zinc based primer and one coat of aluminium paint as topping coat.
24
5.3 Fixing of sheets
5.3.1 All fixing of the roof and side sheeting to purlins shall be by means of 8 mm dia
galvanised hook bolts and clips. All fixing accessories shall conform to IS:730-1978.
5.3.2 All bolts shall pass through the crown of the corrugations for roof sheets and through
trough corrugations for side sheets. GCS sheets are to be provided with galvanised steel
diamond or limpet washer over bituminous felt washer. Aluminium sheets shall be
provided with aluminium curved / flat washers over neoprene / bituminous felt washers.
Fixing too the purlins shall be provided through at least every fourth corrugation for
GCS sheets. Hook bolts shall be placed at a maximum of 3 pitches apart for troughed
aluminium sheets.
5.3.3 All sheets shall be stitched together by 6 mm dia. galvanised screw and nuts at 300 mm
centres. In case of double side lap the pitch has to be staggered between alternative
crowns. A steel washer and bitumen felt washer is to be provided under the head of the
screw which shall always be on the outside of the building.
5.3.4 Suitable Wind Ties (galvanised steel flats) shall be provided after fixing of sheets, at the
free edge of sheeting.
5.4 Holing
In general all holes for sheetings and flashings are to be drilled at site or punched from
the bottom side of the crown. The method of drilling shall be such that the material fits
snugly together at laps to allow washers to have a good seating.
5.5 Laps
5.5.1 All roofing shall be provided with one and a half corrugation side lap and 230 mm end
lap for roof slopes 15 ° and below. For roof slopes above 15° end laps may be reduced to
150 mm.
5.5.2 All side/gable end sheets shall be provided with single corrugation side lap and 100 mm
end lap.
5.5.3 Overhang of sheets on the roof and side cladding shall not exceed 300 mm.
5.6 Erection
5.6.1 Erection is to be carried out with the lay of the side laps such that under the prevailing
wind, rain is not driven into the lap. The sheets shall be laid so that side laps in any two
consecutive rows are staggered.
5.6.2 Broken or otherwise damaged sheeting shall not be erected.
5.6.3 Cutting, framing and trimming of all openings required shall be carried out at site.
25
SECTION – 6 : SIDE CLADDING WITH CORRUGATED FIBRE REINFORCED
TRANSLUCENT SHEETS
6.1 The scope of work shall cover :-
a. Preparation of drawings showing layout and size of sheets used, details of connections
and flashing and Bill of materials.
. Procurement and supply of sheets of 1.5 mm thickness and required sizes, flashing and
fittings like corner pieces, apron pieces, ridges, cutting of sheets wherever required,
drilling of holes ,etc. as per specification and drawings.
b. Procurement and supply of GI hook bolts and nuts, GI stitch bolts and nuts, clips,
bitumen washers, GI diamond or limpet washers.
c. Loading, transportation, unloading and delivery of sheeting material from place of
procurement to erection site.
d. Provision of all tools, tackles, equipment, labour, supervision and services required for
the satisfactory completion of the work specified herein and on the drawings.
e. Erection in position of sheets for walling, and erection of all flashing, fittings like
corners, aprons ,etc. at all locations, all work as per specification and drawings.
6.2 FIXING OF SHEETS
6.2.1 All fixing of the side sheeting to purlins shall be by 8 mm diameter galvanised hook
bolts and clips. All fixing accessories shall conform to IS: 730-1978.
6.2.2 All bolts shall pass through the trough corrugations. Translucent sheets are to be
provided with galvanised steel diamond or limpet washer over bituminous felt washer.
Fixing to the purlins shall be provided through at least every fourth corrugation for
translucent sheets.
6.3 AREA OF SHEETING
Minimum 15% of the area of walling shall be covered with translucent sheets.
6.4 PROFILE OF CORRUGATION
The profile of corrugation of translucent sheets shall exactly match with that of adjacent
GCS sheets.
6.5 Holing
In general all holes for sheeting and flashing are to be drilled at site from the bottom side
of the crown. The method of drilling shall be such that the material fits snugly together
at laps to allow washers to have a good seating.
26
6.6 Laps
6.6.1 All roofing sheets shall be provided with one and a half corrugation side lap and 200
mm end lap for roof slopes of 15 degrees and below. For roof slopes above 15 degrees
end lap may be reduced to 150 mm.
6.6.2 All side/ gable end sheets shall be provided with single corrugation side lap and 100 mm
end lap.
6.6.3 Overhang of sheets on the roof and side cladding shall not exceed 300 mm.
6.7 Erection
6.7.1 Erection is to be carried out with the lay of the side laps such that under the prevailing
wind, rain is not driven into the lap. The sheets shall be layed so those side laps in any
two consecutive holes are staggered.
6.7.2 Broken or otherwise damaged sheeting shall not be erected.
6.7.3 Cutting and trimming of all openings required shall be carried out at site.
27
SECTION-7 : PAINTING OF STEEL STRUCTURES
7.1 SURFACE PREPARATION FOR PAINTING
7.1.1 General
The steel surface which is to be prepared shall be cleaned of dirt and grease and the
heavier layers of rust shall be removed by grinding prior to Actual surface preparation to
a specified grade.
Surface preparation to be followed prior to painting shall be based on the requirement of
a particular painting system as per clause 31.0. One of the following specifications for
surface preparation is to be followed as per requirement.
7.1.2 Mechanical Cleaning
Manual/power tool cleaning.
Manual/power tool cleaning shall be done as per grade St-2 or St-3,of Swedish Standard
Institution SIS 055900.
i) Grade St-2: Thorough scraping and wire brushing, machine brushing, grinding etc. This
grade of preparation shall remove loose mill scale, rust and foreign matter. Finally the
surface is to be cleaned with a vacuum cleaner or with clean compressed air or with
clean brush. After preparation, the surface should have a faint metallic sheen. The
appearance shall correspond to the prints designated St-2.
ii) Grade St-3: very thorough scraping and wire brushing, machine brushing, grinding etc.
The surface preparation is same as for grade St-2 but to be done much more thoroughly.
After preparing the surface, it should have a pronounced metallic sheen and correspond
to the prints designated St-3.
7.1.3 Blast Cleaning
Blast cleaning shall be done by sand blasting or shot blasting as per following grades
according to Swedish Standard SIS 055900.
(i) Grade Sa-2 .This involves light blast cleaning. Almost all mill scale, rust and foreign
matter shall be removed. Finally the surface is cleaned with a vacuum cleaner, clean dry
compressed air or a clean brush. The surface shall look greyish in colour and
correspond in appearance to the prints designated as Sa-2.
(ii) Grade Sa 2½ : This involves very thorough blast cleaning. Mill scale, rust and foreign
matter shall be removed to the extent that the only traces remain in the form of slight
stains. Finally the surface is cleaned with a vacuum cleaner, clean dry compressed air or
a clean brush. It shall then correspond in appearance to the prints designated as Sa 2½.
28
(iii) Grade Sa-3: This involves blast cleaning to pure metal surface. Mill scale, rust and
foreign matter shall be removed completely. Finally the surface is cleaned with a
vacuum cleaner, clean dry compressed air or a clean brush. Then the surface shall have a
uniform metallic colour and correspond in appearance to the print designated as Sa-3
For details of sand blasting and shot blasting, refer ANNEXURE-F.
7.1.4 Flame cleaning
Flame cleaning shall also be carried out with the help of a special oxy-acetylene torch
and the loosened mill scale shall be removed with a wire brush. This process is not
recommended for cleaning steel sheet or plates less than 6 mm in thickness as it may
lead to buckling .The number of flame passes on such surface shall be limited to three.
The primer coat of paint shall be applied when the surface is still warm, after removing
the scales with brushing and wiping.
7.1.5 If no grade of surface preparation is specified, Grade St-2 as specified in 7.2.1 shall be
followed.
7.2 PAINTS AND PAINTING
7.2.1 For use of specific painting system, the paint manufacturer's specification shall prevail.
7.2.2 General compatibility between primer and finishing paints shall be established through
the paint manufacturer supplying the paints.
7.2.3 Before buying the paint in bulk, it is recommended to obtain sample of paint and
establish "Control Area of Painting". On control area surface preparation and painting
shall be carried out in the presence of manufacturer of paint.
7.2.4 In order to ensure that the supplied paint meets the stipulation in design drawing/
specification, if required, samples of paint shall be tested in laboratories to establish
quality of paint with respect to (i) Viscosity (ii) adhesion/ bond of paint in steel surfaces
(iii) adhesion/simulated salt spray test (iv) chemical analysis (percentage of solids by
weight) (v) normal wear resistance as encountered during handling & erection (vi)
resistance against exposure to acid fumes etc.
7.2.5 Whole quantity of paint for a particular system of paint shall be obtained from the same
manufacturer.
7.2.6 Thinners, wherever used, shall be as per recommendation of the paint manufacturer.
7.2.7 Areas which become inaccessible after assembly of structures shall be painted before
assembly, after cleaning the surfaces as specified.
29
7.2.8 Wherever shop primer painting is scratched, abraded or damaged, the surfaces shall be
thoroughly cleaned using emery paper and power driven wire brush wherever warranted,
and touched up with corresponding primer. Touching up paint shall be matched and
blended to eliminate conspicuous marks.
7.2.9 If more than 50% of the painted surface of an item requires repair, the entire item shall
be mechanically cleaned and new primer coats shall be applied followed by finishing
coats as per painting specification.
All field welded areas on shop painted item shall be mechanically cleaned (including the
weld area proper, adjacent areas contaminated by weld spatter or fumes and areas where
existing primer. intermediate / finishing paint is burnt). Subsequently, new primer and
finishing coats of paint shall be applied as per painting specification.
7.2.10 Application of paint shall be by spraying or brushing as per IS:487-1985 and in uniform
layers of 50% overlapping strokes. Painting shall not be done when the temperature is
less than 5°C or relative humidity more than 85%, unless manufacturer's
recommendations permit. Also painting shall not be done in frosty or foggy weather.
During application, paint agitation must be provided wherever such agitation is
recommended by the manufacturer.
7.2.11 Paint shall be applied at manufacturer's recommended rates. The number of coats shall
be such that the minimum dry film thickness (DFT) specified is achieved. The dry film
thickness of painted surfaces shall be checked with ELCOMETER or measuring gauges
to ensure application of specified DFT.
7.2.12 All structures shall receive appropriate number of primer and finishing coats in order to
achieve overall DFT as per design drawings/ specifications. First coat of primer paint
shall be applied not later than 2-3 hours after preparation of surface, unless specified
otherwise.
7.2.13 The finishing paint as specified shall be of approved colour and quality. The under coat
shall have different tint to distinguish the same from the finishing coat.
7.2.14 Edges, corners, crevices, depressions, joints and welds shall receive special attention to
ensure that they receive painting coats of the required thickness.
7.2.15 Machine-finished surface shall be coated with white lead and tallow before shipment or
before being put into the open air.
7.2.16 Parts of surfaces embedded in concrete shall be thoroughly cleaned of grease, rust, mill
scale etc. and shall be given a protective coat of Portland cement slurry immediately
after fabrication. No paint shall be applied on this part.
7.2.17 Zinc-rich primer paints, which have been exposed several months before finishing coat
is applied, shall be washed down thoroughly to remove soluble zinc salt deposits. In
similar circumstances, the surfaces of paint based on epoxy resin should be abraded or
lightly blast cleaned to ensure adhesion of next coat.
7.2.18 Surfaces which cannot be painted but require protection shall be given a coat of rust
inhibitive grease according to IS:958-1975 or equivalent international standard.
30
7.3 PAINTING SYSTEM
The recommended painting system for general service requirement of steel structures
covering surface preparation, application of primer coats, intermediate coats (if
necessary) and final coats to develop the required minimum dry film thickness on steel
surface is indicated in ANNEXURE-E.
31
SECTION-8 : SPECIAL CONDITION OF CONTRACT
8.1.0 QUOTATION
8.1.1 The bidder should ascertain himself, by a visit to the site if necessary, the actual site
conditions, local factors etc. The Contractor shall bear full responsibility for deductions
and conclusions as to the nature and conditions under which the work is to be executed,
including effect of climate, rainfall etc. Failure to do so will not absolve the Contractor
of his responsibilities about the proper execution of the job. No claims for extra
payments due to any special site conditions and ignorance of site conditions will be
considered after the acceptance of his quotation.
8.1.2 The contractor shall indicate his price as per Schedule of Quantities given in
ANNEXURE-F, as applicable.
8.1.3 The enclosed bid drawings are deemed to be sufficient for the bidder to assess the nature
and quantity of work involved and to quote his prices for the above job. No payment on
account of deviations from the bid drawings will be admissible.
8.1.4 The cost of MS bolts (permanent and erection), washers, electrodes, putty, gases, cost of
straightening the raw materials (hot bending not permitted), cutting of flats from plates
and providing splices, paints, tool, plants, etc. as required for the work shall be deemed
to be included in the quoted price.
8.1.5 All handling and transport charges of raw materials and fabricated structures, including
double handling if required, for completion of the work in accordance with time
schedule are deemed to be included in the quoted price.
8.1.6 Cost of NDT of welds as per specification shall be borne by the Contractor. For the
welds found defective, the cost of retest shall be borne by the contractor in addition to
the cost of rectification or replacement of the defective part.
8.2 DIVISION OF WORK
8.2.1 Owner shall have the right to divide and award the work in this Invitation to Bid, to
more than one Bidder.
32
8.3 PROGRAMME
8.3.1 A monthly time bar chart for various activities like procurement of steel, preparation and
approval of fabrication drawings, fabrication, despatch to site, erection and alignment,
sheeting and painting etc. giving starting and completion dates of all activities, shall be
submitted alongwith the bid without which the bid may not be considered for
evaluation.
8.3.2 The contractor shall also furnish his overall planning of construction programme, the
capacity of equipment he proposes to deploy on various components of work etc. for
prior approval of Owner.
8.3.3 All programmes on procurement of raw steel and other materials, preparation of
drawings, fabrication and despatch shall match with the sequence of erection of different
structural components and different building/units, of the project as per network
planning.
8.3.4 The Owner may change or alter the detailed working programme for the sequence of
work and for the fabrication of components of structures, within the frame work of the
agreed schedule, which will be binding on the Contractor.
8.3.5 If due to design or other stipulations in the bid or requirements at site, a particular
sequence of overall construction has to be followed due to which certain interruptions to
any one or more items of work are inherent, no claims for such interruption will be
admissible.
8.4 DRAWINGS
8.4.1 The Contractor will be supplied with two copies of design drawings by the Owner.
8.4.2 Based on the design drawings, the Contractor shall prepare general
arrangement/marking drawings, fabrication drawings, erection drawings, bill of
materials, shipping documents and nut and bolt lists. Bill of materials shall form part of
fabrication drawings and shall be included in the body of the drawing or prepared
separately. Two copies of drawings and documents shall be submitted to the Owner for
their scrutiny and approval. One set of the Fabrication drawings will be returned to the
Contractor with a stamp signifying "Approved", "Approved as noted" or "Not
Approved" on the drawing. After the final approval by the Owner the Contractor shall
furnish to the Owner within 2 weeks....copies of the approved Fabrication drawings, and
erection drawings.
8.4.3 Despite approval of Owner, Contractor shall not be relieved of his responsibilities for the
accuracy of the detailed dimensions shown thereon and the safety of all structural
connections as per forces indicated in the design drawings.
33
8.4.4 Soon after the fabrication of steel work pertaining to a particular drawing is completed,
immediate steps shall be taken by Contractor to incorporate in the approved fabrication
drawings, all the authorised corrections, additions and alterations made during the course
of fabrications and 2 sets of the same shall be submitted to Owner for his record.
8.4.5 Notes on specifications shown on design drawings shall be considered as superseding or
overriding the specifications given elsewhere, with which they conflict. On all drawings,
dimensions shown in figures shall be acted upon.
8.4.6 Two sets of erection drawings shall be submitted to the Owner showing thereon all
authorised additions and alterations during the process of erection. These drawings
together with drg under clause 8.4.2 shall be treated as "As Built" drawings.
8.4.7 Supply and distribution of fabrication drawings and other documents like bolt list, etc.
for the Contractor's own use or for the use of his Sub- contractors shall be the
responsibility of the Contractor.
8.5 MATERIAL
8.5.1 The Contractor shall arrange and procure all steel sections, plates, GCS sheets,
translucent Sheets, flashings, fixtures and fittings required for sheeting, all the
consumables like bolts, turned and fitted bolts, nuts including spares and service bolts,
washers of different types, electrodes, gas, shims, packs, paints, etc. for completing the
work satisfactorily and the cost of the same shall be deemed to have been covered in his
quoted price.
8.5.2 If assistance is required by the Contractor in obtaining permits/proprieties in allotment of
controlled/scarce materials, if any, the same may be extended by the Owner by way of
issue of recommendation letter, essentiality certificate etc. to Government Authorities.
Delay, if any, in obtaining the materials will not constitute a ground for claiming any
compensation or extension of time.
8.5.3 Where any raw materials required for the execution of the contract is procured with the
assistance of the Owner or permit /license /quota certificate or release order issued by or
on behalf of or under authority of Owner or by any officer empowered on their behalf by
law, or where advance payments are made to the Contractor to enable him to purchase
such raw material for execution of work, the Contractor:-
i) Shall hold such materials as trustee for the Owner.
ii) Shall use such materials economically and solely for the purpose of the contract.
iii) Shall not dispose of the same without prior permission in writing from the Owner.
iv) Shall maintain and produce due documents indicating stock position / consumption
of such materials from time to time, as required by Owner.
34
8.5.4 The Owner may plan to procure and supply from the producers/stockyards major items
of structural steel such as RS Joists, channels, angles, plates etc., required for the work.
In that case these will be supplied to the Contractor in the indented lengths or standard
lengths available, as received from the suppliers.
8.5.5 When material is issued from Owner's stores, the Contractor shall be responsible for
taking delivery at the stores and make his own arrangement for transporting the
materials to the place of work.
8.5.6 Owner reserves the right to take back such sections or quantity of steel issued in excess
of the quantity as per Fabrication drawings plus permissible wastage. The Contractor
shall return to the Owner all such steel supplied in good and acceptable condition. In
case of failure of the Contractor to return such surplus steel on demand by Owner,
Owner reserves the right to recover the cost of such steel at 20% above the prevailing
SAIL's stockyard rates inclusive of all taxes.
8.5.7 In case the steel is procured by the Contractor, test certificates for the same shall be
made available to the Owner.
8.6 WASTAGE
8.6.1 For the purpose of accounting of materials supplied by Owner, free or on cost
recoverable basis, the following wastage including rolling margin, invisible wastage and
cut pieces of less than one metre length and plates with lesser dimension less than 300
mm shall be allowed.
a) Structural Steel : i) Sections - 5% on the quantity by weight computed, based on
Fabrication drgs.
ii) Plates - 7.5% on the quantity by weight computed, based on
Fabrication drawings.
b) Other materials : 5% on the quantity by weight computed, based on
manufacturing drawings.
All cut pieces after allowing for invisible wastage (cutting and burning losses) of maximum
0.5% , shall be returned to the Owner.
8.7 CONTRACTOR'S RESPONSIBILITY
The Contractor shall at his own cost properly store all materials brought by him to the
work site/ Fabrication shop to prevent damage due to rain,wind, direct exposure to sun
etc. and also from theft pilferage etc.
35
8.8 EQUIPMENT
All construction and equipment once brought by the Contractor within the Project Area,
are not to be removed from there without the written authority from the Owner.
8.9 DESPATCH OF FABRICATED MATERIALS
The Contractor is solely responsible for any loss or damage during transit to any of the
fabricated members, and as such proper precautions shall be taken by him to guard
against such mishaps.
8.10 SETTING OUT
8.10.1 The Contractor shall be responsible for checking the alignment and levels of
foundations, correctness of foundation, centres of anchor bolts etc. well in advance of
starting erection work and shall be responsible for any consequence for non-compliance
thereof. Discrepancies, if any, shall immediately be brought to the notice of the Owner.
Any mistake subsequently found in alignment and levels of the structural steelwork due
to non-verification of foundation before erection shall be corrected by the Contractor at
his own expense.
8.10.2 One set of reference axes and one bench mark level will be rurnished to the Contractor.
These shall be used for setting out of structures. Maintenance of such bench mark level
shall be the responsibility of the Contractor.
8.10.3 The Contractor at his own expenses shall provide measuring instruments for setting out,
leveling and aligning steelwork.
8.11 STAGING
Any staging necessary for the pre-assembly work of structures shall be provided by the
Contractor at his own expense.
8.12 RULES & REGULATIONS OF SAFETY, ELECTRICITY BOARDS, FACTORY
ETC.
The Contractor shall at all times comply with all relevant factory acts, electricity rules,
safety regulations etc. as per statutory regulations of Central / State Government.
8.13 DEVIATIONS
Should the Contractor wish to deviate from any specification or details shown on the
Owner's approved drawings and / or Technical Specifications, he shall obtain the
Owner's written authority before proceeding with the deviations.
36
8.14 BASIS OF PAYMENT
The Tenderer shall give the break-up prices as required in the Schedule of Items. As the
quantities mentioned are estimated quantities, payment will be made on the actuals as
per the agreed rates.
8.15 EXTRA ITEMS
Works which are not included in the schedule of items but which are required to be
carried out for completion of the project, shall be carried out as per specifications,
drawings, and /or sketches to be issued by the Owner. The payment for such items shall
be based on rates to be derived wherever possible from available agreed rates. If such
derivation of rates is not possible, the rates for such items shall be derived on the basis of
actual cost of materials, labour and transportation, which shall be substantiated with
relevant documents and records by the Contractor and verified by the Owner or his
authorised representatives. An overall margin of 15 % towards cost of overhead and
profit will be allowed.
8.16 MEASUREMENTS
8.16.1 Structural Steel
Structural steelwork will be measured by the metric tonne and as per IS:1200 (part-8)-
1993 and IS:1200 , (part-9)-1973 subject to provisions outlined below:-
a) The calculation of quantities shall be based on unit on weights for structural sections
as given in IS:808-1989 . In the case of mild steel/SAIL-MA Steel plates, the calculated
weights shall be based on 78.5 kg per square metre per centimetre thick plate. The
payments will be made on the basis of weights of members given in the approved
fabrication drawings. However, any changes on the above weights during fabrication
erection, payment shall be based on sketches Approved by the Owner.
b) In the event the I.S. does not specify any mode of measurement for a particular item of
work, the same shall be measured as per any other relevant international standard or as
directed by the Owner.
c) The weight of all plates and sections shall be calculated from the approved drawing
using the minimum overall square or rectangular dimensions and theoretical weight, no
deduction being made for skew cuts, holes etc. In the case of plates, other than gussets,
the actual dimensions shown on approved drawings will apply unless approved
otherwise by the Owner based on cutting diagram of mother plates.
d) The weight of all welding runs, bolt, stanchion base packing, cuttings to waste and
rolling margins, and coatings of paint, will be excluded from the measured weight and
shall be deemed to have been allowed for in the rates for structural steelworks quoted by
the Contractor.
e) Temporary works and all other materials not included in the permanent works shall be
excluded from any measurement for payment.
37
8.16.2 Sheeting Works
a) Sheeting for roof slopes, louvres of big size and side cladding shall be measured by
the square metre of net laid area, as specified and shown on the drawings.
b) No allowance shall be made for wastage, cut-outs, overlaps etc. in the measurement.
c) The unit of measurement as specified, shall include all fasteners, flashings and
fittings such as ridges, corners, aprons and other accessories.
d) No deductions shall be made for openings for area less than a single sheet. Also no
extra payment will be made for making opening and installing ventilation chimneys
on roof.
1 of 1
ANNEXURE-A
Permissible deviations in each group of
holes
Low Alloyed Steel Description
Hole
diamete
r (mm)
Permissible
deviations
in spacing
(mm) Mild Steel
Rivets Bolts
Deviation in the hole
diameter
Upto 17
Above
17
+1
+1.5 No limits
Ovality (difference
between the biggest and
the smallest dia)
Upto 17
Above
17
+1
+1.5 No limits
Curves, exceeding 1 mm
and cracks on the hole
edges
Not
Permissible
Non-coincidence of holes
in separate details of the
assembled unit,
• upto 1mm
• 1-1.5 mm
Upto 50%
Upto 10%
Upto 10%
Not Perm.
Upto 50%
Upto 10%
Slope of axis * No limits Upto 20% No limits
* Upto 3% of the thickness of unit but not exceeding 2mm in case of automatic and 3mm in
case of manual pneumatic riveting. Anything exceeding the above mentioned figures is not
permissibl
1 of 1
ANNEXURE -B
TOLERANCE OF ASSEMBLED COMPONENTS OF STRUCTURES
Deviation(±) in mm for the Elements of
Structures (Length in Metres) Description of
Components of Structures <1 1-5 5-10
10-
15
15-
20
20-
25 >25
Deviations from the dimensions
assembled.
Length & width of the Details Cut :
• Manual gas Cutting as per
marking
• With shears or with a saw as per
marking
• With shears or saw with a stop
• Machine Gas Cutting
Length and width of planed ends
processed on Edge Planing Machine
3
2
1.5
2
1
3.5
2.5
2
2.5
1.5
4
3
2.5
3
2
4.5
3.5
3
3.5
2.5
5
4
3.5
4
3
-
-
-
-
-
-
-
-
-
-
Distance between the Centres of the
End holes
• Drilled according to marking
• Drilled according to a gauge
with bushing
2
1
2.5
1.5
3
2
3.5
2.5
4
3
-
-
-
-
Distance between the centres of
Adjacent holes
• Drilled according to marking
• Drilled according to a gauge
with bushing
1.5
0.5
-
-
-
-
-
-
-
-
-
-
-
-
Deviation in the dimensions of
despatch elements after completion
of fabrication, assembled in
positioners or in other devices with
clamps in fixed positioners and also
• According to guide blocks with
pins
• Assembled with bolts
• Size (length & width) between
Milled surface (for all cases of
assembly)
• The same made in separate
details during machining &
fixed during the assembling
work with clamps
• The same drilled according to
positioners in finished structures
2
3
1
2
1
3
5
1.5
3
1.5
5
8
2
5
2
7
11
2.5
7
2.5
8
12
3
8
3
9
14
3.5
9
3.5
10
15
4
10
4
1 of 1
ANNEXURE –C
EXTENT OF PERMISSIBLE DEVIATIONS IN ASSEMBLY OF WELDED
JOINTS
Description Permissible
Deviation
Diagram
1
Square Butt Joints
• Gap between the ends
of plates (d)
• Stepping of one plate
over the other (s)
±1 mm
1.0 mm
2
Single V-groove Joints
• Bevel angle (A)
• Gap betn. Two (d)
• Stepping of one plate
over the other (s)
• Root thickness (t)
±5o
±1.00 mm
2.00 mm
1.00 mm
3
Double V-groove Joints
• Bevel angle (A)
• Gap betn. Two (d)
• Stepping of one plate
over the other (s)
• Root thickness (t)
±5o
±1.00 mm
2.00 mm
1.00 mm
4
Lap Joints
• Overlap (B)
• Gap between the
surfaces (e)
5.00 mm
1.00 mm
5
Tee Fillet Joints
Gap between the edge of
the web and the surface of
the flange (e)
2.00 mm
1 of 3
ANNEXURE – D
TOLERANCES IN ERECTED STEEL STRUCTURES
A. COLUMNS
Sl. Description Tolerance (mm)
1.
Deviation of column axes at foundation top
level with respect to true axes in Longitudinal /
Lateral direction.
± 5
2.
Deviation in the level of bearing surface of
columns at foundation top with respect to true
level
± 5
3.
Out-of-plumbness (vert.) of column axis from
true vertical axis and measured at column top :
a) For columns without any special
requirements :
• Up to and including 30m
• Over 30 m height
b) For column with special requirements
like cranes or such similar requirements :
• Up to and including 30m
• Over 30 m height
± H/1000 subject to ± 25mm
maximum
± H/1200 subject to ± 35mm
maximum
± H/1000 subject to ± 20mm
maximum
± H/1200 subject to ± 35mm
maximum
4.
Deviation in straightness in longitudinal &
transverse planes of columns, at any point
along the height.
± H/1000 subject to ± 10mm
maximum
5.
Difference in the erected position of adjacent
pairs of columns along length or across width of
building, prior to connecting trusses / beams,
with respect to true distance.
± 5
6.
Deviation in any bearing or seating level with
respect to true level.
± 5
7.
Difference in bearing levels of a member on
adjacent pair of columns both across and along
the building, from the true difference.
± 5
Note : Tolerance specified under 3(a) and 3(b) should be read in conjunction with 4 and 5.
"H" above is the column height in mm.
2 of 3
B. TRUSSES
S.
N
Description Tolerance (mm)
1.
Shift, at the centre of top chord member of truss
with respect to the centre of span or vertical
plane passing through the centre of bottom
chord.
± 1/250 of height of truss in mm at
centre of span subject to ± 15mm
maximum.
2.
Lateral shift of top chord of truss at the centre
of span from the vertical plane passing through
the centre of supports of the truss
± 1/1500 of span of truss in mm
subject to ± 10mm maximum.
3.
Lateral shift in location of truss from its true
vertical position.
± 10
4. Lateral shift in location of purlins from true
position
± 5
5.
Deviation in difference of bearing levels of
trusses or beam from the true difference.
± L/1200 subject to ± 20mm
maximum.
(where L=span)
C. CRANE GIRDERS & RAILS
S.
N
Description Tolerance (mm)
1. Shift in the centre line of crane rail with respect
to centre line of web of crane girder.
± (web thickness in mm + 2 ) / 2
2. Shift in plan of alignment of crane rail with
respect to true axis of crane rail at any point.
± 5
3. Deviation in crane track gauge with respect to
true gauge
• For track gauge up to and including 15 m.
• For track gauge more than 15 m.
± 5
± ( 5+0.25(S-15) ), subject to
maximum
of +10 mm, where S in metres is the
true track gauge
4. Deviation in the crane rail level at any point
from true level
± 10
5. Difference in levels between crane track rails
(across the bay) at
• Supports of crane girders
• Mid span of crane girders
15
20
6. Relative shift of crane rail surfaces at a joint in
plan and elevation
2 mm subject to grinding of surfaces
both for smooth transition
7. Relative shift in the location of crane stops
(end buffers) along the crane tracks, along
track gauge.
1/1000 of track gauge in mm subject
to maximum of 20 mm
3 of 3
D. CHIMNEY & TOWERS
S.
N
Description Tolerance (mm)
1. Out-of-plumbness vertically from the true
vertical axis
1/1000 of the height
E. BUNKERS
S.
N
Description Tolerance (mm)
1. Deviation in length of bunker from true length ± 1/1000 of length
2. Deviation in width of bunker from true width ± 1/1000 of width
3. Deviation in height of bunker from true height ± 1/1000 of height
NOTES : -
1. The tolerances specified do not apply to steel structures where deviations
from true positions are intimately linked with or directly influence the
technological process. In such cases, the tolerances on erected steel structures
shall be as per recommendations of process technologists / equipment
suppliers.
2. The observed or calculated values of deviations of steel structures from their
true positions shall be rounded off in accordance with IS:2-1960 for
comparison with permissible tolerances specified in this table. The number of
significant places retained in the rounded-off value should be same as that
specified in this table.
1 of 1
ANNEXURE – E
CHOICE OF PAINTING SYSTEM
1. PAINT SYSTEM-P1 (General service paint without intermediate coat, for Inland
structures without corrosive chemical environment).
i) Surface preparation :-St-2 acc. to Swedish Standard SIS055900.
ii) Primer paint :- Two coats of zinc phosphate in phenolic alkyd medium (DFT = 35
microns/coat).
iii) Finishing paint :- Two coats of synthetic enamel (DFT=25 microns/coat)
conforming to IS:2932 -1974.
2. PAINT SYSTEM-P2 (Heat resistant paint for range of temperature = 80°C -
200°C)
i) Surface preparation :- Sa-21/2 acc. to Swedish Standard SIS055900
ii) Painting :- One coat of heat resistant black/aluminium paint on cleaned cold surface
only (DFT = 15-20 microns), before despatch from shop. Subsequently, apply two
coats of same paint (DFT =15-20 microns/coat) after erection.
Note :- For paint system P-2 (ie. heat resistant paints), application of paint by brush is
recommended.
1 of 1
ANNEXURE- F
SPECIFICATION FOR SURFACE PREPARATION WITH SAND
BLASTING/SHOT BLASTING
1.0 Sand Blasting
1.1 The sand used for sand blasting shall contain not less than 94% SIO2. Dried sand
with moisture content not exceeding 2% shall be used. sand shall be sharp clean
and free from clay and other deletarious materials.( Grain size 0.6mm-2mm)After
sand blasting the surfaces shall have appearance as mentioned in the grade of
surface preparation.
1.2 Sand blasting shall be done with the help of compressed air at a gauge pressure of
approx 3 kg/cm2. The blasting nozzle shall be held not more than 20 to 30 cm from
the surface being cleaned and the angle between the nozzle and the surface shall be
around 75°.
1.3 The compressed air to be used for sand blasting shall be clean of all traces of oil
and water by passing it through an oil and water separator. To check that the air
blast is free of oil and water, its stream shall be directed towards a sheet of white
filter paper which should not develop any spot of oil or water after a period of
minimum 30 seconds. This check on the satisfactory working of oil and water
separator must be carried out before start of every shift.
2.0 Shot Blast Cleaning
In this process, abrasive particles are directed at high velocity against the metal
surface through compressed air or high pressure water thrown by centrifugal
force from an impeller wheel. The abrasives used are chilled iron grit, cut steel
wire, copper/iron slag etc. The procedure of shot blasting shall be as per relevant
Indian Standards.
Page 1 of 4
ANNEXURE- G
BILL OF QUANTITIES
Preamble To The Bill Of Quantities 1. The work comprised in the contract generally consists of structural steel and cladding
work for BOF & CCP complete in all respects as shown in the drawings and as indicated in the specifications and Bill of Quantities.
2. The Tenderer shall carefully go through the clauses in the Invitation to Tender ,
Articles of Agreement, General and Special Conditions of Contract , Specifications , Bill of Quantities , Drawings , and , visit the site and shall include in his rates any sum he may consider necessary to cover the fulfillment of various clauses contained therein. The items of work and the unit prices stated in the Bill of Quantities shall be inclusive of everything necessary to complete the said items of work within the contemplation of the Contract and, beyond the unit prices no extra payment will be allowed for any incidental or contingent work, labour, tools, plant, and machinery. Dismantling of existing structures and sheeting wherever involved, shall be done within the shut-down time. All necessary clearances and shut-downs shall be taken from works (Operation department) by the contractor in consultation with the Site-Engineer wherever required, during the execution of the subject work, and all safety precautions shall be taken to suit site condition and as per the safety norms of the Safety Engineering department.
3. The quotation as submitted by the Tenderer is based on the probable quantities of
the several items of work which are furnished for the Tenderer’s convenience in the Bill of Quantities and it must be clearly understood that the contract is not a lump-sum contract , that neither the probable quantities nor the values of the individual items, nor the aggregate value of the entire tender will form part of the contract and , the Owner does not in any way assure the Tenderer , or guarantee , that the probable quantities are correct or , that the work should correspond thereto.
4. Rates for all items of work are to filled-up by the Tenderer in figures as well as in
words, and in ink , and in English langauge , and corrections if any , must be initialled by the Tenderer.
5. All steel shall conform to I.S. 2062-1999, I.S. 961, SAIL-MA-350 HYA, TATA –LA –
55 and I.S. 8500 and any other special steel if specified. However the actual type of steel shall be as shown in the relevant approved drawings. Similarly, all electrodes shall conform to IS: 814, IS: 815 and / or as specified in the relevant approved drawings and specifications to match the respective quality of steel.
6. No change in the unit rate will be admissible for any variation in quantities. All
measurements will be in metric units unless otherwise specified. 7. The classification of item no. for the purpose of payment for any of the steel
structures fabricated and erected by the contractor shall be made based on the description of the item no. given in the bill of quantities and as described in the preamble to the bill of quantities. However, in case of any ambiguity and / or difference of opinion between the Owner and the Contractor regarding the classification of the items, the decision of the Owner will be final and binding on the contractor.
8. The rates quoted in the bill of quantities shall also include, but shall not be limited to ,
the following :
8.1 Cost of transportation of construction plant, personnel etc. , to site and their withdrawal on completion of the works.
8.2 Storage of materials at site and hoisting and lowering to all levels.
Page 2 of 4
8.3 Supplying, transporting to site, unloading, protecting, handling and installation of materials in accordance with contract.
8.4 Accommodation of the Contractor’s staff and labour.
8.5 All freights, taxes levies, duties and royalties. 8.6 Insurance of works, construction plant and materials at site.
8.7 Necessary care and protection against damage to all equipment including
those supplied by the Owner and / or by the other contractors, if any.
8.8 All wastage. 9. Technical abbreviations used in the Bill of Quantities or elsewhere in the tender
documents are as follows : IS --- means --- Indian Standards Ton --- means --- 1000 kilograms mm --- means --- millimetres m or M --- means --- metre cu. m --- means --- cubic metres sq. m --- means --- square metres r m --- means --- running metre / linear metre No. --- means --- Number or each Do --- means --- Ditto M.S. --- means --- mild steel A.C --- means --- Asbestos cement G.C.S --- means --- Galvanised Corrugated Steel C.I --- means --- Cast Iron 10. Provided that where any provision of the specification is repugnant to or at variance
with, unless a different intention appears, the provision of the Bill of Quantities shall be deemed to override the provision of the specification and shall be to the extent of such repugnance or variation only.
BOQ
Sl.No Description Unit Qty
1 Fabrication: Taking delivery of raw steel materials from the stores/stock yard, transporting to site including loading & unloading, fabricating structural steel work including preparation of all fabrication drawings, complete in accordance with T.S, applying one coat of primer painting system as per drawings, specifications and directions of the engineer. All material (except raw steel which is issued free of cost by NINL) including all man power, equipment,material handling equipment, crane and hydra etc., consumables and bolts etc., if any to be under scope of agency. (All Structures including Purlins, laced purlins, side and gable runners and laced runners, , truss type tie girders, wind girders, used as floor beams, bin/hopper girders etc,w,Beams/ floor beams in building, raised floor,walk ways, gang ways etc., wall beams, Straight and curved monorail beams, Bracings such as coulumn bracings, crane girder level bracings, ties at various levels between columns/posts, Chequered steel plates, in floors, walkways, freely reovable panels , stair cases, platforms, gang ways, Hand railing comprising of mild steel tubular rails, angle posts, toe guards, in walk ways, stairs, along edges of floors, around floor openings, platforms, stair way landings etc.,Ladders, stair cases, stringers, pipe supporting stools, valve access platforms, crane buffer stops, Short post, hanger, rafter frame etc.,)
MT 300
Page 3 of 4
2 Erection including placement, alignment, welding , grouting and painting:Erection of structures including receiving of fabricated structures at site, storing, handling, site assembly, erecting, aligning, leveling and fixing in position at all heights and depths above and below plinth level, grouting, including applying painting(one coat of primer and two coats of synthetic enamel paint) as per drawings, all works complete as per specifications and directions of the engineer, including consumables and bolts etc., tools and labour , material handling equipment hydra, crane etc., if any, to be under scope of agency. (All Structures including Purlins, laced purlins, side and gable runners and laced runners, truss type tie girders, wind girders, welded plate girders used as floor beams, bin/hopper girders etc,w,Beams/ floor beams in building, raised floor,walk ways, gang ways etc., wall beams, Straight and curved monorail beams, Bracings such as coulumn bracings, crane girder level bracings, ties various levels between columns/posts, Chequered steel plates, in floors, walkways, freely reovable panels , stair cases, platforms, gang ways, Hand railing comprising of mild steel tubular rails, angle posts, toe guards, in walk ways, stairs, along edges of floors, around floor openings, platforms, stair way landings etc.,Ladders, stair cases, stringers, pipe supporting stools, valve access platforms, crane buffer stops, Short post, hanger, rafter frame etc.,)
MT 680
3 Erection of linear plates including receiving of fabricated structures at site, storing, handling, site assembly, erecting, aligning, leveling and fixing in position at all heights and depths above and below plinth level, grouting, including applying painting(one coat of primer and two coats of synthetic enamel paint) as per drawings, all works complete as per specifications and directions of the engineer, including consumables and bolts etc., tools and labour if any to be under scope of agency.
MT 90
4 Final Allignment of already Erected structures: Allignment, Welding and grouting of placed/erected steel structrues in position and tack welded.
MT 460
5 Painting of already erected structures:The structural painting work will have to be carried out in All auxiliary building structures at various levels . The scope includes supply of paint ,other accessories, skilled / unskilled manpower for the painting of all structural members i.e. Column/trestles, Beams, hanger, girders, truss, bracings, runners, purlins, hand rails, Cq plates, plat forms etc. The scope of the contractor includes proper surface preparation by hand cleaning with wire brush, application one coat primer paint (DFT/Coat - 40 ) & two coats of Dark grey synthetic enamel paint in all structures and golden yellow enamel paint 2 coats only in hand rails and toe guards( DFT/ Coat – 25 Microns/ coat) . Supply of Primer paint confirming to a single pack air drying phenolic modified alkyd composition with zinc phosphate conforming generally to IS 2074 (Light grey) , Finish paint confirming to a sing pack air drying high gloss phenolic alkyd modified synthetic enamel paint suitably pigmented (Dark Grey), thinner, wire brush, paint brush including skilled & unskilled manpower etc required for the completion of the job. The approved make quality and shade of the paint shall have the approval of NINL/MECON. Each coat of the paint shall be sufficiently dry before application of next coat. All statutory clearances including Safety appliance like safety nets, Life line, safety belts etc, if any required for the completion of the job is under the scope of the agency.
MT 600
6 Roofing & side cladding Taking delivery of sheeting materials from stores, transporting to site including loading and unloading, cutting, holing, placing, fixing and stiching in position at all heights above plinth level for side, gable, roof cladding as per drawing as per specifications and direction of engineer, all material, tools, and labour, complete(only C.G.I & Plain G.I sheets sheets will be issued free of cost from NINL 's store.)
Sq.Mtr 7300
Page 4 of 4
Note:
1.Scrap and offcut steel shall be returned store
2. Material reconciliation shall be done by the contractor as per the prevailing norms adopted
in NINL
3. All statutory and safety norms has to be followed by the contractor.
4. All the consumables, manpower, equipment required including cranes & hydra etc., any
other, shall be under scope of contractor
1. The quantities indicated are estimated values and hence are approximate. Final
payment will be made based on actual quantities to be certified by the Owner. 2. The cost of MS erection bolts , nuts, washers, hardware and their erection, cost of
electrodes, putty, gases, cost of straightening the raw materials, cutting of flats from plates and , cost of paints, cost of supply of all types of permanent bolts, nuts and all other materials ( except free issue of materials by Owner ) consumables, tools, plants, etc., as required for the completion of the work shall be deemed to have been included in the quoted rates.
3. The contractor will be supplied free of cost, all structural raw steel materials, crane
rails, tubes for hand railing, GCS sheets and translucent sheets. However no structural raw steel material will be supplied to the contractor for any bought out items.
4. All handling and transport charges of raw materials and fabricated structures
including double handling as required for completion of work in accordance with time schedule, shall be deemed to have been included in the quoted rates.
5. The term ‘ plant’ in BOQ implies a system of tools, machines, their set-up with all
requirements of power/water/gas etc. necessary for effective use in fabrication or erection of structures.
6. Neelachal Ispat Nigam Limited ( NINL ) has been referred to as “ Owner “ in this
specification.
1 of 1
ANNEXURE – H
MATERIAL OF CONSTRUCTION (AS APPLICABLE)
1. Unless otherwise specified in the drawing:
a) All rolled sections and plates shall conform to Grade-A as per IS: 2062-1992.
b) Plated structures subjected to dynamic loading shall conform to Grade-B as per
IS:2062-1992.
c) High strength micro-alloyed steel shall conform to SAIL-MA 350 HYA/HYB
(SAIL product).
2. Steel sheets shall conform to IS:1079-1988.
3. Steel tubes for structural purposes shall conform to IS:11611979 (Grade
YST-240).
4. GCS sheets shall conform to material GC - Grade O having grade of
coating=600 and depth & pitch of corrugation = Grade A in accordance with
IS:277-1992. 1 mm thick sheet shall be used in roof and 0.8 mm thick sheet
shall be used in side sheeting.
5. Gutters and down comers shall be of copper bearing steel conforming to
IS:2062-1992.
6. Crane rails shall conform to IS:3443-1980.
7. All black hexagonal bolts, nuts and locknuts shall conform to IS:1363-1984 and
IS:1364-1983 (for precision and semi- precision hexagonal bolts). Washers shall
conform to IS:1148-1982.
8. All HSFG bolts shall conform to IS:3757-1985.
9. Covered electrodes for arc welding shall conform to IS:814- 1991. Coding of
electrodes shall be as follows :-
a) ER 421 'C' x for mild steel of Grade A and Grade-B as per IS:2062-1992.
b) EB 542 'C' x H3X for
i) Mild Steel of Grade B as per IS:2062-1992 for dynamically loaded structures
(arising out of crane, vibratory screen, equipment etc.)
ii) For SAIL-MA micro alloyed steel 350 HYA/HYB.
iii) When combined thickness (CT) for steel conforming to IS:2062-1992 exceeds
40mm as per Fig.1
"C" is the value of current as recommended by the electrode manufacturer.
NO.MEC/GS/Q693/11/37/01, Rev.2 JANUARY, 2006
INDIA
INSTRUCTION TO TENDERER
GENERAL SPECIFICATION
KALINGA NAGAR INDUSTRIAL COMPLEX
(GS-01)
NINL-PHASE-II
MECON LIMITEDRANCHI - 834002
NEELACHAL ISPAT NIGAM LIMITED
DUBURI, ORISSA - 755026
IRON AND STEEL PLANT
FOR
CONTENTS
Sl. No. Description Page No.
01.
Intent of Specification 01
02
Introduction 01
03
Site Conditions and Infrastructure Facilities 02 to 04
04
General Rules and Regulations 05
05
Safety 06 to 10
06
Drawings and Documents 10 to 14
07
Progress Report 15
Enclosure
01
Annexure-I – Title Block of Drawing
(i)
NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT
DUBURI, ORISSA
01. INTENT OF SPECIFICATION
The purpose of this general specification is to provide the Contractor
with certain general information on the location and condit ions
exist ing at si te and to lay down common guidelines and
specifications which the Contractor shall follow in designing of the
plant and during execution of work as applicable to the Contractor as
per his scope of work
MECON LIMITED, have been appointed by Neelachal Ispat Nigam
Limited (NINL) for rendering the detai led engineering and
consultancy services to NINL for the above project .
The Contractor should visi t the si te and satisfy himself of the si te
condit ions and get themselves conversant with other relevant matters.
02. INTRODUCTION
Neelachal Ispat Nigam Limited is already operating Coke Oven & By
Product Plant , Sinter Plant Complex (180 sq.m sinter machine), B.F.
Complex (1915 cu.m B.F), Captive Power Plant (62.5 MW) and
producing Pig Iron.
Now NINL intends to instal l a BOF Shop Complex (1 x 110 t
converter), CCP Complex (1 x 6 st rand bil let caster), Bar and Rod
Mill Complex (capacity 0.7 mt/yr). Other auxil iary units for the plant
consists of Raw Materials Storage and Handling Facil i t ies, Oxygen
Plant (BOO basis), Lime & Dolomite Calcination Plant and related
services , ut i l i t ies, etc.
It is envisaged to produce the following finished products after final
commissioning of the steel plant .
Pig Iron ~ 0.153 Mt/yr
Continuous Cast Bil lets ~ 0.175 Mt/yr
Bar and Rods ~ 0.700 Mt/yr
- 01 -
NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT
DUBURI, ORISSA
03. SITE CONDITIONS AND INFRASTRUCTURE FACILITIES
03.01 Site Conditions
03.01.01 Location
Neelachal Ispat Nigam Limited is located at Duburi , Orissa. The si te
l ies between 200 57` - 21
0 3` - North lat i tude and 85
0 59` - 86
0 5`
East longitude.
The location of Duburi is as follows:
From Daitari i ron ore deposit - 25 Kms
From Kolkata by rai l /road - 360/380 Kms
From Bhubaneswar by rai l /road - 110 Kms
From Paradip Port by rai l / road - 166/125 Kms
Nearest town is Jajpur Road located at a distance of about 10-12 kms
and the nearest ci ty is Cuttack located at a distance of about 80 kms
from NINL site. Cut tack is a big commercial and educational centre
with many small scale industries located in and around the ci ty.
03.01.02 Meteorological Data
In absence of any meteorological observatory near the plant si te, data
of the observatory at Chandbali (lat i tude 240 47` North, longitude
860 44` East , al t i tude 6 meters) in Balasore district has been
considered representative of Daitari as per the advice of the
Meteorological Dept t of Govt . of India. Daitari is 25 Km north west
of Duburi .
The meteorological detai ls are given below:
Air Temperature
Dry bulb : 27.70
C (mean)
Dry bulb : 31.60
C (max.)
Wet bulb : 23.20
C (mean)
Wet bulb : 27.20
C (max.)
Maximum : 41.60
C (May)
Minimum : 10.80 C (January)
Extreme maximum : 46.70 C (June, 1942)
Extreme minimum : 8.300 C (January, 1934/ December,1937)
- 02 -
NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT
DUBURI, ORISSA
Relative Humidity
Maximum : 84%
Minimum : 57%
Rainfall
Maximum rainfall : 321.8 mm
in 24 hours
Minimum monthly : 646.9 mm
rainfall (October, 1955)
Wind
Predominant wind direction
(a) South – West to North - East
(b) South to North.
Altitude
- Average elevation above mean sea level - 60 m
03.02 Infrastructure Faci l ities Outside the Plant
03.02.01 Railway
The main Howrah-Chennai rai l l ine of South-Eastern Railway is
located about 20 Kms South-east of the proposed si te. The nearest
rai lway stat ion is Jajpur Keojhar Road rai lway stat ion at a distance
of about 10-12 Km from NINL Plant . The Jakhapura – Daitar i section
runs close to the East of Site (Jakhapura stat ion is on the main l ine).
The plant is connected with this Jakhapura – Daitari l ine by taking a
l ink track from Sukinda Road Railway Station. The t rack guage of
the works rai lways is standard broad guage i .e. 1676 mm.
03.02.02 Road
Both Daitari – Paradip expressway and Talcher – Jajpur state
highway are located very close to the si te. A good road network
exists in this area connecting the si te to Cuttack and Bhubaneswar,
the capital ci ty of Orissa State.
- 03 -
NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT
DUBURI, ORISSA
03.02.03 Sea Port
Well developed Paradip Port is located in the Bay of Bengal at a
distance of 166/125 Kms by rai l /road.
03.02.04 Air ways
The nearest Airport connected to the national network is
Bhubaneswar which is about 110 Km from Duburi si te is well
connected with al l Metropoli tan ci t ies of India by air. The nearest
International airport is Kolkata.
03.03 Infrastructure Faci l ities Inside the Plant.
03.03.01 Railway
The track gauge for the enti re plant correspond to the Railway
standard broad guage i .e . 1676 mm.
03.03.02 Road
Main road and side roads of the Plant shall have roadways of 7.0 m
and 4.0 m width respectively and the temporary roads provided
during the construct ion stage shall be designed to cater the needs of
movement of heavy construction vehicles.
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NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT
DUBURI, ORISSA
04. GENERAL RULES AND REGULATIONS AND STANDARD
04.01 General Rules and Regulations
04.01.01 All plant units wi th respect to thei r location, layout, general
arrangement and design of equipment, st ructural design, etc. shall be
safe to the personnel and conform to the relevant statutory
requirements issued by Orissa Government and the Central
Government but not l imited to the following.
- Orissa State Factory Rules/Acts.
- Indian Electrici ty Rules/Acts
- Electrici ty Regulatory Commission Act
- Indian Petroleum Regulations/Acts
- Indian Boiler Regulations/Acts
- Indian Explosives Acts
- Gas Cylinders Rules/Acts
- Carbide of Calcium Rules/Acts
- Static and mobile Pressure Vessels Codes (unifi red) Rules/Acts
- Fire Protection Manual issued by Tariff Advisory Committee
(India)
- Pollution Control Regulations/Acts
04.01.02 Pollution control measures shall be provided considering the latest
norms and international standards. These should satisfy the
st ipulations of Central Pollution Control Board and Department of
Environment and Forest , Government of India.
04.02 Standard
04.02.01 Preferred Makes of Equipment & Supplies
To rest rict /minimise stock/inventory of spares, the Purchaser wil l
l imit the makes of equipment & supplies to those l isted in the
“preferred makes of equipment and supplies” unless other-wise
expressly so agreed.
04.02.02 Unit of Measurement
All dimensions & weights shall be given in metric system.
04.02.03 Language
All drawings, sheets , etc . shall be in English language.
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NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT
DUBURI, ORISSA
05. SAFETY
05.01 Safety Regulations
05.01.01 The Contractor shall comply with the, relevant Safety Rules and
Regulations but not l imited to the following:
- Orissa State Factory Rules/Acts.
- Indian Electrici ty Rules/Acts
- Electrici ty Regulatory Commission Acts
- Indian Petroleum Regulations/Acts
- Indian Boiler Regulations/Acts.
- Indian Explosive Acts
- Gas Cylinder Rules/Acts
- Carbide of calcium Rules/Acts.
- Static and Mobile Pressure Vessels codes(Unfired) Rules/Acts
- Fire protection manual issued by Tariff advisory committee
(India)
- Pollution Control Regulations/Acts
05.01.02 Strict at tention shall be paid to al l s tatutory regulations and safety
rules for prevention of accidents .
05.01.03 The safety posters/regulations for prevention of accidents shall be
displayed by the Contractor at appropriate places. Not ices and
warning signs shall be displayed for al l sources of dangers.
05.01.04 The Contractor is not permitted to construct any temporary road
crossing on the rai l t racks for the sake of their convenience at work
si te.
05.01.05 When the work is carried out at night or in the obscure day l ight ,
adequate arrangements for flood l ighting in the working area shall be
made by the Contractor at his own cost and got approved by the
Purchaser.
05.01.06 All handling/t ransport and rigging equipment including l ift ing tools
and tackles shall be checked at regular intervals and kept in good and
safe working condit ion.
A register is to be maintained regarding the results of periodical
tests/checks and other part iculars in respect of each and every such
equipment.
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NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT
DUBURI, ORISSA
05.01.07 The Contractor must take sufficient care in moving his construction
plant and equipment from one place to another, so that those do not
cause any damage to the property of the Purchaser or obstruct
construction activit ies of other Contractors.
05.01.08 The Contractor shal l depute a full t ime safety engineer who will
exclusively look after al l the jobs pertaining to safety at si te and
keep close l iaison with NINL/MECON. He will be responsible for
maintaining safe working condit ions at si te, promoting safety
consciousness among the workmen and reporting to concerned
authori t ies in case of accident/dangerous occurances.
05.01.09 Before execution of work in hazardous area l ike
- Gas contamination
- Working at height.
- Storage of inflammable materials
- Danger of electric shocks
- Explosion risks
- Excavations more than 2 m deep, etc.
a protocol should be prepared in association with the concerned
agencies of NINL/MECON.
05.02 Safety while Working with Explosives.
05.02.01 Explosives shall not be used on the work si te by the Contractor
without the writ ten permission of the Purchaser and that too only in
the manner and to the extent to which i t has been prescribed.
05.02.02 Explosives shall be stored in special premises approved by the
Purchaser and at the cost of the Contractor who shall be l iable for al l
damages, loss or injury to any person or property and shall be
responsible for complying with al l s tatutory obligations in these
respects .
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NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT
DUBURI, ORISSA
05.03 Safety Appliances
05.03.01 The Contractor shall provide the safety appliances conforming to the
relevant Indian standards to al l their workmen and supervisors
engaged by them as well as by the sub contractors.
05.03.02 The Contractor shall ensure that al l the workmen and supervisors, are
using the safety appl iances regularly during work at si te.
05.03.03. Any form of compensation in l ieu of safety appliances shall not be
permitted. Any violat ion in safety provisions or fai lure to maintain
safe working condit ions will lead to serious penalty on the
Contractor and final ly may lead to termination of the Contract .
05.03.04 The workmen of the Contractor deployed for construct ion and
erection in hazardous areas shall be provided with personnel
protective safety appliances of special nature suitable for hazardous
working condit ions.
05.04 Safety during Construction/Execution
05.04.01 The Contractor shal l be responsible for the safety of his workmen
and employees. The Contractor shall ensure that safety practices are
followed so as to prevent personal injury to his workmen and also to
other persons working/passing by in that area.
05.04.02 The Contractor shal l ensure that in case of any accidents, the same
are reported without delay to the Purchaser/Statutory Authorit ies as
per Rules. In case of any injury/accident the Contractor shall bear al l
the expenditure for medical t reatment and shall pay the compensation
in case of permanent disabil i ty or death.
05.04.03 The Contractor shall ensure that al l personnel employed do not stray
into other areas. Any injury caused due to this shall be the sole
responsibil i ty of the Contractor.
05.04.04 The Contractor shall ensure that skil led labours required for specific
works have necessary t rade cert ificates and adequate experience of
the job. This is l ikely to be checked by the Purchaser . The concerned
operator, mechanics , electricians, fi t ters, r iggers, etc. must be fully
conversant with the hazards associated in operation/maintenance of
their relevant equipment.
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NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT
DUBURI, ORISSA
05.04.05 Safer Working Platforms
• Contractor shall use strong and secured planks and boards of the
right sizes.
• These planks shall be painted at the edges brightly to warn the
workers for any misuse (usually zebra paint)
• Barricades should be put-up to prevent them from fall ing.
• Contractors shall make sure that scaffolds are erected by trained
scaffolders.
• Supervisors must inspect scaffolds once every week.
05.04.06 Falling Objects and Debris
� No loose materials which can fal l down should be kept on the
working plat forms.
� Overhead shelters should be provided to minimize damage
from fall ing objects.
� Strong nets to be provided to catch these objects or debris.
� Nets must envelop al l s ides of the building.
05.04.07 Personal Safety Equipment
� Workers must wear approved safety helmets and shoes.
� For those working in high places safety belts shall be provided.
� The safety belts must be at tached to strong anchorage points.
05.04.08 Operating Construction Machine
� Contractors shall make sure that those operating the
construction machinery are well t rained for their jobs.
� The keys of such machinery shall be kept with the authorized
persons.
� The keys shall be removed after use of the machine.
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NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT
DUBURI, ORISSA
05.04.09 Safer Electrical Installations
� Contractor shall use approved types of electrical sockets and
plugs.
� Proper insulators for al l elect rical wirings shall be provided.
� Wiring should not be al lowed to l ie on the floor or on the
ground.
05.05 Safety in Designing of Equipment
05.05.01 All machinery and equipment must be equipped with safety devices.
The safety provisions shall conform to the recognised standards,
safety codes and statutes.
05.05.02 All safety measures as required to be adopted as per the statutory
regulations and the safety rules of the plant shall be strict ly followed
by the Contractor during the execution of the Contract .
06. DRAWINGS AND DOCUMENTS
06.01 Drawings
06.01.01 The draft ing standards adopted in preparation of drawings shall be
such that good clean and legible print of the drawings can be
obtained.
06.01.02 For preparation of original drawings guidelines contained in Indian
Standard specification IS:10164-1985 (preparation of engineering
drawings and diagrams) shall be followed.
06.01.03 The Contractor shal l submit the drawings in any of the following
standard sizes.
Size
Code
Working Space
(mm)
Cut Size
(mm)
Uncut Size
(mm)
A0 811 x 1144 841 x 1189 880 x 1230
A1 564 x 796 594 x 841 625 x 880
A2 390 x 549 420 x 594 450 x 625
A3 267 x 375 297 x 420 330 x 450
A4 180 x 252 210 x 297 240 x 330
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NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT
DUBURI, ORISSA
However, Contractor’s standard drawings are exempted from the
above size l imitat ions. It is desirable to keep the same size for al l
drawings for ease of fi l ing, reference and record keeping.
06.01.04 All drawings shall be oriented to match the plant layout drawings and
shall have a key plan identi fying the plant area to which they apply.
06.01.05 All drawings shall be made with the north arrow pointing to the top
of the sheet .
06.01.06 There shall be sufficient reference notes and cross references on the
drawings to permit identification of al l related drawings and
documents which are required for proper understanding.
06.01.07 When a drawing is revised by the Contractor, every change made
shall be identified on the drawing by placing the revision number in
a small t riangle so as to be easily recognisable. In addit ion, a record
of revisions along with the co-ordinates showing the location of
revisions shall be indicated at the left hand bottom corner of the
drawings as per standard practice. In case of revision of drawing, for
which different number is al lot ted, the new drawing shal l clearly
indicate the number of the drawing which i t supersedes .
06.01.08 Approval of drawings from the statutory authori t ies such as the
Indian Boiler Inspectorate, Inspectorate of Explosive, Electrical
Inspector, etc. is the responsibil i ty of the Contractor.
06.01.09 Any addit ional drawings not specif ically mentioned by the
Purchaser/Consultant but is required for the approval of drawings,
shall be submitted by the Contractor.
06.01.10 The t i t le block of the drawing shall be as per the t i t le block enclosed
as Annexure 01.
06.02 Approval of Drawings.
06.02.01 Approval of Contractor’s drawings will generally be accorded within
four (4) weeks of receipt .
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NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT
DUBURI, ORISSA
06.02.02 Approval of Contractor’s drawings means that these will be checked
for conformity with applicable specificat ions and general conformity
with the engineering requirement for the areas covered in the scope
of work. It is unders tood that approval by the Purchaser’s Consultant
does not include checking for draft ing and other errors but only
reviews of basic concepts and general principles involved.
06.02.03 The Contractor shal l be responsible for any discrepancy, errors and
omissions in the drawings and other information furnished by them,
irrespective of whether these drawings have been approved by the
Purchaser/Consultants or not . The Contractor shall bear al l extra cost
due to al terat ions necessi tated by reasons of any discrepancies,
errors or omissions in the drawings and part iculars supplied by the
Contractor .
06.02.04 Drawings furnished by the Contractor shall be cert ified as correct for
use and shall bear the signatures of responsible persons of the
Contractor .
06.02.05 Approval of Contractor’s drawings shall not rel ieve the Contractor of
his responsibil i ty to comply with the intent of the contract ,
manufacture/fabricat ion or procurement prior to approval of drawings
shall be at the Contractor’s risk.
06.02.06 The Contractor shall submit 8 sets of drawings to MECON/NINL for
approval (6 sets to MECON, Ranchi and 2 sets to NINL, Duburi).
06.02.07 If the drawing is “Approved” then one print shall be returned back to
the Contractor duly stamped “Approved” by the Consultant .
06.02.08 If the drawing is “Not approved” or “Approved as Noted”, then one
stamped print with appropriate comments shall be returned back to
the Contractor for incorporation of comments and re-submission of
revised drawings for approval in 8 sets within 7 days .
06.02.09 After approval of drawings the Contractor shall submit 10 sets of
approved drawings to MECON/NINL (8 sets to MECON, Ranchi and
2 sets to NINL, Duburi ). The Contractor shall incorporate the
following note on the tracing before taking addit ional prints for
submission to MECON/NINL.
“Approved by MECON vide let ter no. …………………dtd………..…”
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NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT
DUBURI, ORISSA
06.02.10 The drawing shall become a contract drawing after approval and
there after the Contractor shall not deviate from them in any way
whatsoever except with the writ ten permission of the
Purchaser/Consultant .
06.02.11 All reference and information category drawings shall be submitted
in 10 sets to MECON/NINL (8 sets to MECON, Ranchi and 2 sets to
NINL, Duburi ). These drawings shall be submitted to MECON/NINL
before forwarding the same to the erection Contractor at si te for
construction/erection activit ies.
06.02.12 The information category drawings shall not be approved by the
Consultant . However, information category drawings shall be
stamped “For Information Only” and one set shall be returned back to
the Contractor.
06.02.13 In case any discrepancy is observed on these drawings, same shall be
informed to the Contractor by marking the comments on the
drawings. The Contractor shall resubmit these drawings after
incorporating the comments in 10 sets to MECON/NINL (8 sets to
MECON, Ranchi and 2 sets to NINL, Duburi).
06.02.14 After receipt of stamped “For Information Only” drawings, the
Contractor shall submit 10 sets of drawings to MECON/NINL (8 sets
to MECON, Ranchi and 2 sets to NINL, Duburi ). The Contractor
shall incorporate the following note on the tracing before taking
addit ional prints for submission to MECON/NINL.
Stamped “For Information Only” by MECON vide their le t ter no.
…………………………. Dt. …………………….
06.03 Submission of Drawings, CD, Reproducible and Documents
The Contractor shall submit the following drawings/documents to
MECON and NINL.
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NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT
DUBURI, ORISSA
06.03.01 Drawings
MECON NINL
1 Approval category drawings for
approval of consultants
6 Sets 2 Sets
2 Fabrication drawings for approval of
consultants
6 Sets -
3 Drawings after approval along with l ist
of drawings (for dist ribution)
8 Sets 2 Sets
4 Information category drawings 8 Sets 2 Sets
5 Information category drawings after
stamping “For Information Only” by
consultants.
8 Sets 2 Sets
6 Erection drawings 8 Sets 2 Sets
7 As buil t drawings - 2 Sets
8 Spare parts drawings - 2 Sets
9 Wearing parts drawings - 2 Sets
06.03.02 Compact Disc and Reproducibles
MECON NINL
1 As buil t drawing of approval category - 1 Set
2 As buil t drawing of information
category
- 1 Set
3 Spare parts drawings - 1 Set
4 Wearing parts drawings - 1 Set
06.03.03 Documents
MECON NINL
1 Erection manual 1 Set 6 Sets
2 Operating and maintenance manuals 1 Set 6 Sets
3 Storage and reconservation manuals 1 Set 6 Sets
4 Safety manuals 1 Set 6 Sets
5 List of consumables 1 Set 6 Sets
6 List of lubricants and hydraulic oil 1 Set 6 Sets
7 List of special tools and tackles 1 Set 6 Sets
8 Test cert ificates and inspection
cert ificates in bound volume
1 Set 6 Sets
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NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT
DUBURI, ORISSA
07. PROGRESS REPORT
07.01 The Contractor shall submit a detai led PERT Network showing
completion t ime which would indicate start ing and completion dates
of al l activit ies of engineering, purchasing, procurement of materials ,
manufacturing, inspection, dispatch, erection, test ing and
commissioning, etc. under his scope of work.
07.02 The Contractor shal l submit the progress report in such detai ls as
may be required by the Purchaser so as to enable them to monitor the
progress of work.
07.03 The Contractor shal l submit the progress report every month in the
proforma mutually discussed and agreed upon with
Purchaser/Contractor.
07.04 The Contractor shall submit 8 sets of progress report (6 sets to
NINL, Duburi and 2 sets to MECON, Ranchi) every month as on 20t h
of the month so as to reach NINL and MECON by 25t h
of month.
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NEELACHAL ISPAT NIGAM LIMITED IRON AND STEEL PLANT
DUBURI, ORISSA
GENERAL SPECIFICATION ON
QUALITY SYSTEM, INSPECTION & TEST OF PLANT / EQUIPMENT
AT MANUFACTURER'S PREMISES ( GS-05 )
MECON LIMITED RANCHI - 834002
2005- 2006, MECON LIMITED, ALL RIGHTS RESERVED
TS No. MEC/GS/Q693/11/20/05 Rev 2 JANUARY, 2006
NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT
DUBURI, ORISSA
MEC.GS.Q693.11.20.05 Rev 2.doc Page 0 of 6 January, 2006
2005-2006, MECON LIMITED, ALL RIGHTS RESERVED
C O N T E N T
SL. D E S C R I P T I O N PAGE
NO.
1. GENERAL 2
2. QUALITY SYSTEM REQUIREMENTS 2
3. QUALITY ASSURANCE PLAN 2 to 3
4. CALIBRATION OF MEASURING EQUIPMENT 3
5. TEST CERTIFICATES & DOCUMENTS 3 to 4
6. INTERNAL INSPECTION BY SUCCESSFUL TENDERER/MANUFACTURER 4
7. MANUFACTURING & INSPECTION SCHEDULE 5
8. METHOD OF UNDERTAKING INSPECTION & TESTING BY MECON/NINL 5
9. OBLIGATIONS OF SUCCESSFUL TENDERER 5 to 6
10. STAMPING AND ISSUE OF INSPECTION DOCUMENTS 6
11. GENERAL CLAUSES 6
ENCLOSURES:
i) Form No.11.20.(DQM)F-09 Rev-0 - QAP for Structural & Mechanical Equipment
ii) Form No.11.20.(DQM)F-10 Rev-0 - QAP for Electrical Equipment
iii) Form No.11.20.(DQM)F-11 Rev-0 - QAP for Refractory Materials.
iv) Form No.11.20.(DQM)F-5/2 Rev-0 - Inspection Call Proforma.
v) Form No. 11.20.(DQM).F-30 Rev 0 – QAP for engineered & Manufactured Items
vi) LIST OF MECON OFFICES and Contact Address Details
NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT
DUBURI, ORISSA
MEC.GS.Q693.11.20.05 Rev 2.doc Page 0 of 6 January, 2006
2005-2006, MECON LIMITED, ALL RIGHTS RESERVED
GENERAL SPECIFICATION ON QUALITY SYSTEM, INSPECTION
& TEST OF PLANT & EQUIPMENT AT MANUFACTURER'S
PREMISES
1.0 GENERAL
1.1 Inspection & testing of plant & equipment shall be carried out by MECON/ NINL at the works of
successful tenderer during manufacturing and/or on final product to ensure conformity of the same with
the acceptable criteria of technical specifications, approved drawings, authenticated manufacturing
drawings and reference national / international standards.
2.0 QUALITY SYSTEM REQUIREMENTS
The successful tenderer must recognise the importance of quality and follow defined quality programme in
all manufacturing and quality control activities of the product. Contractor must define and implement the
tasks and controls that will provide needed assurance, in case manufacturing of product is sub-contracted
either partly or fully and/or for the procured components of the product. All bought-out equipment or
component shall be procured from vendors issued duly approved by the project authority.
MECON/ NINL reserve the right to verify the quality programme and entire product characteristics to
assure the intended and specified quality of the product.
3.0 QUALITY ASSURANCE PLAN (QAP)
3.1 The successful tenderer shall furnish Quality Assurance Plan (QAP) for respective equipment after
completion of detailed engineering and finalisation of billing schedule / equipment identification
number for MECON's approval at least one month prior to start of manufacturing.
3.2 QAP shall be prepared & furnished by Contractor in Form Nos. 11.20(DQM)F-09,10 , 11 (specimen
blank enclosed) for structural & mechanical equipment, electrical equipment and refractory materials
respectively , primarily for bought-out items. For engineered and manufactured items of any category
format F-30 may be utilized. Such QAPs shall be prepared either based on generic quality assurance plan
, if furnished by MECON to the successful tenderer, alongwith the placement of purchase order or these
should be based on standard QAP / test plan etc being followed by Manufacturer . QAPs must be
submitted in four ( 4 ) sets for approval, maximum within 60 days’ from the placement of order . QAP
submitted in any format other than those mentioned above will not be accepted.
3.3 The successful tenderer shall indicate procurement source and furnish to MECON, during the submission
of QAP, copies of P.O., Sub-P.O., T.S., approved GA drawings/ data sheets & detailed manufacturing
drawings, as backup reference materials for scrutiny & final approval by MECON. The submission &
subsequent approval of QAPs shall be ensured to be restricted to one round only.
3.4 Inspection and test requirements shall be decided with due consideration of factors like safety, duty cycle,
operating conditions, equipment life, environmental conditions, place of installation and statutory
regulations, as applicable, for a particular equipment. Any, additional type or special tests or routine tests if
found necessary to establish the intended quality, the same shall have to be incorporated in the QAP
without any commercial implication.
NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT
DUBURI, ORISSA
MEC.GS.Q693.11.20.05 Rev 2.doc Page 0 of 6 January, 2006
2005-2006, MECON LIMITED, ALL RIGHTS RESERVED
3.5 Detailed QAP shall be prepared by the successful tenderer in consultation with Sub-contractors /
Manufacturers .
4.0 CALIBRATION OF MEASURING EQUIPMENT
4.1 All the measuring equipment used for inspection & testing shall be calibrated and appropriate accuracy
class of measuring equipment shall be used. Calibration standards used for calibration of measuring
equipment shall be traceable to national standards of National Physical Laboratory (NPL), New Delhi with
unbroken chains of comparison.
4.2 Valid calibration certificate for all measuring equipment used during inspection and testing at
manufacturer’s works, with traceability to national standards of NPL/ NABL accredited laboratories shall
be furnished along with inspection call prior to undertaking inspection by MECON/ NINL.
Calibration certificate shall also indicate reference no. of calibration standards calibrated by NPL/NABL
accredited laboratories and copies of such calibration certificates of calibration standards shall included in
the compiled dossiers of inspection/test results.
5.0 TEST CERTIFICATES AND DOCUMENTS
5.1 For each of the items being manufactured as per approved QAP , following test certificates and
documents, as applicable for each of the equipment, in requisite copies including original, duly endorsed
by the Manufacturer/successful tenderer with appropriate linkage to project, purchase order and acceptance
criteria etc shall be submitted to MECON/ NINL.
i) Raw materials identification & physical and chemical test certificates for all materials used in
manufacture of the equipment (except IS: 2062-1992 Gr.A & IS: 210-1993, FG-150).
ii) WPS, PQR & WPQ documents as per applicable code.
iii) Details of stagewise inspection & rectification records for fabricated items, castings, forgings and
machined articles.
iv) Control dimension chart with records of alignment, squareness etc.
v) Manufacturer's material and preformance/relevant test certificates for all bought-out items.
vi) Details of heat-treatment and stress relieving charts as per specification.
vii) Non-Destructive Test reports as per respective code.
viii) Static/dynamic balancing certificate for rotating components/machines.
ix) Hardness test certificate.
x) Pressure/Leakage Test Certificates.
xi) Performance Test Certificates for all characteristics.
xii) Routine / type / calibration /acceptance / special test ( Type Tests etc ) certificates for electrical items.
NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT
DUBURI, ORISSA
MEC.GS.Q693.11.20.05 Rev 2.doc Page 0 of 6 January, 2006
2005-2006, MECON LIMITED, ALL RIGHTS RESERVED
xiii) Surface preparation and painting certificates.
xiv) Certificates from competent authority for the items coming under statutory regulations.
5.2 Where physical and chemical test certificates of material are not available, the successful
tenderer/Sub-contractor shall arrange to have specimens and test samples of the materials, tested in his
own laboratory at his cost and submit the copies of test results in requisite numbers to MECON/NINL for
review. Number of test samples against each heat/cast/lot or batch of materials, as applicable shall be as
per relevant Indian or International Standards.
5.3 Where facilities for testing do not exist in the successful tenderer/Sub-contractor's laboratories or in case of
any dispute, samples and test pieces shall be drawn by the successful tenderer/Sub-contractor in presence
of MECON/ NINL and sealed sample shall be sent to any Govt. approved /NABL accredited laboratory
for necessary tests at former’s own cost.
5.4 The MECON/ NINL shall have the right to be present and witness all tests being carried out by the
successful tenderer/Sub- contractor at their own laboratory or approved laboratories. Also, the Inspection
Agency shall reserve the right to call for confirmatory test on samples, at his discretion.
6.0 INTERNAL INSPECTION BY SUCCESSFUL TENDERER / MANUFACTURER
6.1 Inspection and tests shall be carried out by Contractor/ Manufacturer in accordance with approved
drawings, T.S., P.O., and approved QAP. They shall maintain records of each inspection and test carried
out and signed documents shall be submitted to NINL/MECON for verification.
6.2 The successful tenderer shall carry out their internal inspection & obtain clearance from statutory bodies
e.g. IBR, CCE, TAC, Weights & Measures, safety, IE rules etc. prior to offering any equipment for
NINL/MECON's inspection in accordance with approved QAP.
6.3 The successful tenderer/ Manufacturers shall identify all the inspected equipment/component/raw materials
& shall maintain the record of status of inspection viz. inspected & found acceptable, require
rectification/rework, rejected etc.
6.4 The successful tenderer shall establish and maintain procedures to ensure that product that does not
conform to specified requirements, is prevented from inadvertent use or installation. The description of
non-conformity that has been accepted subsequently by MECON/ NINL by concession and/or of repairs,
shall be recorded.
Repaired and reworked product shall be offered for re- inspection to MECON/ NINL alongwith records of
corrective action taken.
7.0 MANUFACTURING AND INSPECTION SCHEDULE
All contractors shall submit the schedule for manufacturing and inspection indicating equipment /
components, sub- assembly/ assembly. Date of approval of drawings / data sheets. Address of
manufacturer with contact person and scheduled date of inspection. Such reports shall be submitted to
respective MECON Inspecting Offices with a copy to Inspection Co- ordinating Office once in a month.
NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT
DUBURI, ORISSA
MEC.GS.Q693.11.20.05 Rev 2.doc Page 0 of 6 January, 2006
2005-2006, MECON LIMITED, ALL RIGHTS RESERVED
These monthly reports shall state the planning for next three months. Submission of first reports must
commence one month prior to commencement of manufacturing activities of the product.
8.0 METHOD OF UNDERTAKING INSPECTION & TESTING BY MECON/NINL
8.1 Inspection call shall be given only on readiness of the equipment/ assembly/ sub-assembly as per all
approved relevant drawings and QAP. In case, equipment/ assembly/ sub-assembly offered for inspection
are found not ready, all the cost of visit of MECON's engineer shall have to be borne by the successful
tenderer.
If the equipment/assembly/sub-assembly after inspection found not acceptable, require rework and involve
MECON's re- inspection, all the cost of such re-inspections shall also have to be borne by the successful
tenderer, as per procedure.
8.2 Inspection call shall be floated to MECON, Ranchi in the enclosed Form No.11.20(DQM)F-05/2.REV-0
duly filled in, with ten days clear margin, enclosing all documents like test Certificates, Internal Inspection
Reports, P.O., Sub-P.O., T.S., Approved QAP, approved GA drawings/ data sheets and manufacturing
drawings. Inspection calls without above documents shall be treated invalid and ignored. The hard copy of
such documents must also accompany a CD ( comprising computer readable files ) containing the
identical documents .
8.3 The successful tenderer shall offer substantial quantities for economical inspection consistent with the size
of order.
8.4 On receipt of the Inspection call, pertaining to particular package / equipment / item, QA & Inspection
group of MECON, Ranchi ( Overall co-ordinating office for Inspection activities ) shall organize
inspection visit or shall issue Inspection assignment to other MECON office ( based on nearness to the
vendor's manufacturing works / relevant job expertise ). For further inspection pertaining to the same
package / equipment / item, successful tenderer may forward the subsequent inspection calls to the
respective MECON offices ( as identified per initial assignment ), with a copy to QA & Inspection Section,
MECON, Ranchi.
9.0 OBLIGATIONS OF SUCCESSFUL TENDRER
9.1 The successful tenderer shall provide all facilities and ensure full and free access of the Inspection Engineer
of NINL/MECON to their own or their Sub-Contractor's premises at any time, during contract period, to
facilitate him to carry out inspection & testing of the product during or after manufacture of the same.
9.2 The successful tenderer shall delegate a Representative / Co-ordinator to deal with MECON/ NINL on all
inspection matters. Representative of successful tenderer shall be present during all inspection at
Sub-Contractor's works.
9.3 The successful tenderer shall comply with instructions of MECON/ NINL fully and with promptitude.
9.4 The successful tenderer/ Sub-Contractor shall provide all instruments, tools, necessary testing & other
inspection facilities to MECON/ NINL free of cost for carrying out inspection.
9.5 The cost of testing welds by ultrasonic, radiographic and dye penetration tests etc. in the fabrication
workshop shall be borne by the successful tenderer.
NEELACHAL ISPAT NIGAM LIMITED
IRON AND STEEL PLANT
DUBURI, ORISSA
MEC.GS.Q693.11.20.05 Rev 2.doc Page 0 of 6 January, 2006
2005-2006, MECON LIMITED, ALL RIGHTS RESERVED
9.6 The successful tenderer shall ensure that the equipment/assembly/ component of the plant and equipment
required to be inspected, are not dismantled or despatched before inspection.
9.7 The successful tenderer shall not offer equipment for inspection in painted condition unless otherwise
agreed in writing by MECON/ NINL.
9.8 The successful tenderer shall ensure that the equipment and materials once rejected by the MECON/NINL,
are not re-used in the manufacture of the plant and equipment. Where parts rejected during inspection have
been rectified as per agreed procedures laid down in advance, such parts shall be segregated for separate
inspection and approval, before being used in the work.
10.0 STAMPING AND ISSUE OF INSPECTION DOCUMENTS
10.1 Inspection Memo:- For rejected items/items, which do not conform to Technical Specification in one or
more quality characteristics requiring rectification / rework, Inspection Memo shall be issued indicating
therein the details of observation & remarks. All the non-conformities with respect to specification of the
product shall be indicated in the Inspection Memo for further quality control by successful tenderer.
10.2 Inspection Certificate:- On satisfactory completion of final inspection & testing, all accepted plant &
equipment shall be stamped suitably and Inspection Certificate shall be issued by the MECON for the
accepted items.
11.0 GENERAL CLAUSE
11.1 Inspection & tests carried out by MECON/NINL shall not absolve the responsibility of the successful
tenderer/ Manufacturer to provide acceptable product as per the terms of contract nor shall it preclude
subsequent rejection.
11.2 NINL/ MECON reserve the right to inspect any product at any stage of manufacturing beyond
pre-identified stages & hold points of approved QAP.