NCPAG SC 11-12 Handbook of Responsibilities

8/6/2019 NCPAG SC 11-12 Handbook of Responsibilities

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PAGE0NCPAG Student GovernmentStudent Council Handbook of Responsibilities*for PUBLIC utilization


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TABLE OF CONTENTS

Foreword page 2

NCPAG Student Council 11-12 page 3

NCPAG Student Council 11-12 VisionMission page 4

NCPAG Student Government Constitution.. page 5

NCPAG Student Council 11-12 Internal Guidelines.. page 17

NCPAG Student Government Bureaucracy page 26


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FOREWORD

Rev Up NCPAG!

Welcome dear SC officers/members of the Student Government!

This NCPAG Student Council 20112012 Handbook of Responsibilitiesis a consolidation of pertinent documents that will guide us along the waywhile serving the college.

Herewith are the NCPAG Student Government Constitution and theInternal Guidelines of the Student Council 20112012.

The Constitution shall be our foundation in every act that we will do;while the Internal Guidelines shall be the internal rules, formulated by usand designed for us. Therefore, we are all expected to be knowledgeable withall our tasks and responsibilities as student-leaders of the National Collegeof Public Administration and Governance.

I have made this document open for public utilization, not only for thepursuit of transparency but as well as the prime emphasis of us beingaccountable with what are expected from us.

Each member of the NCPAG Student Government should be aware withthe performance of their Student Council, as well as their rights andresponsibilities as members of the Student Government.

Let this Handbook serve as a challenge to us, especially to the StudentCouncil, to be consistent with our adherence to our Constitution and ourInternal Guidelines, most especially to our faithfulness to our constituents,the NCPAG Studentry, the rest of the NCPAG Community, and our belovedcountry.

Paglingkuran ang Sambayanan!

Genuinely yours,

JULLIANO FERNANDO A. GUIANGChairperson

NCPAG Student Government 11-12


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NCPAG STUDENT COUNCIL 2011 -2012


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STATEMENT OF VISIONMISSION

REV UP NCPAG!VISIONMISSION of the NCPAG Student Council 20112012

(Formulated during the NCPAG SC 11-12 Comprehensive Planning onApril 30, 2011 at St. Michaels Retreat House, Antipolo, Rizal)

VISIONWe, a committed, accessible, and dynamic NCPAG

Student Council, practicing good governance, envisionan academically excellent and socially integratedNCPAG Community that promotes participatorygovernance to assert its social relevance in theUniversity of the Philippines and the country.

MISSIONTo serve the NCPAG Community while

upholding the principles declared in theNCPAG Student Government Constitution;

To empower the students, in coordination withthe Administration, to be active in living-outthe principles of Public Administration; and

To strengthen inter-college and inter-campusrelations.


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NCPAG STUDENT GOVERNMENT

CONSTITUTION

Preamble

We, the students of the National College of

Public Administration and Governance, University of

the Philippines, imploring the aid of Divine

Providence, desirous of establishing an autonomous

Student Government to promote the rights and

welfare of students, committed to render services

and practice governance that is accountable,

responsive and empowering, do hereby ordain and

promulgate this Constitution.

ARTICLE 1

GENERAL PROVISIONS

Section 1. This Constitution shall be known as the

Constitution of the University of the Philippines-

National College of Public Administration and

Governance- Student Government.

Section 2. This Constitution shall govern the UP-

NCPAG-SG.

Section 3. The National College of Public

Administration and Governance, University of the

Philippines, Diliman, Quezon City shall be the

domicile of the UP-NCPAG-SG.

Section 4. For the purpose of this Constitution, the

following shall refer to

a. UP-NCPAG, University of thePhilippines-National College of Public

Administration and Governance;b. NCPAG-SG, National College of Public

Administration and Governance- Student

Government;

c. EC, the Executive Council, theadministrative and implementing arm of

the NCPAG-SG;

d. LC, the Legislative Council, the policyformulating arm of the NCPAG-SG;

e. SC , the Student Council, the ExecutiveCouncil and Legislative Counci

collectively;

f. GA, the General Assembly, the body ofall bonafide students of the NCPAG

excluding the incumbent members of the

SC;

g. USC, the University Student CouncilARTICLE II

DECLARATION OF PRINCIPLES and OBJECTIVES

Section 1. The NCPAG-SG adheres to the following

principles:

a. The right of every Filipino to education mustbe recognized.

b. The academic freedom must be exercised in

the college.

c. The student government should autonomous, democratic and participative.

d. Students rights should be vigilantlypromoted and protected.

e. Governance and public administration shallbe important tools in promoting and ensuring

social justice in order to realize positive

transformation in Philippine society.

Section 2. The NCPAG-SG is committed to the

attainment of the following objectives:

a. Serve as the forum of the sentiments and

interests of students of the UP-NCPAG.

b. Develop the students potentials to the fullest.

c. Harness the unity of the students of the UP-

NCPAG through the institutionalization of the

participatory process in decision making and

collective actions on issues concerning the

college, the university, the country and the globa

community.

d. Promote ethics and accountability in public

service.


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Article III

ORGANIZATIONAL STRUCTURE

Section 1. The organizational structure of the

NCPAG-SG consists of the SC and the GA.

Section 2. The General Assembly

The GA shall be composed of

Undergraduates and Graduates Assembly

a. Undergraduates AssemblyIt shall be composed of four batch

assemblies.

1. Freshmens AssemblyIt shall be composed of

students who have taken lessthan 30 units in BAPA

Curriculum.

2. Sophomores AssemblyIt shall be composed of

students who have taken at

least 30 units in BAPA

Curriculum.

3. Juniors AssemblyIt shall be composed of


least 60 units in BAPACurriculum.

4. Seniors AssemblyIt shall be composed of


least 96 units in BAPA

Curriculum.

b. Graduates AssemblyIt shall be composed of all bonafide

students of NCPAG graduate degree

program excluding the incumbent

members of the SC.

Section 3. The GA shall have the following powers

and functions:

a. Act as the highest decision-making bodyof NCPAG-SG;

b. Amend and ratify this Constitution andits by-laws including the General Program

of Action prepared by the SC;

c. Elect the officers of the SC;

d. Review decisions made by the SC andadopt remedial actions if necessary;

e. Evaluate the performance of the Officersof the SC and assess its programs in

accordance with its Constitution;

f. Initiate impeachment proceedings or workfor the suspension of any SC officer on

grounds provided for in the Article VIII of

this Constitution; and

g. Compel the SC officers to call for a GAmeeting through a petition filed by at

least ten percent (10%) of the GA

Section 4. The batch assembly shall have the

following powers and functions:a. Elect their batch representatives during

the first batch assembly meeting called by

the SC;

b. Identify needs and demands specific tothe batch that will serve as the basis o

the program and project formulation;

c. Assess the performance of their electedbatch representative;

d. Review and approve batch projectsprograms and policies; and

e. Adopt their own internal guidelines;Section 5. The Student Council

The SC shall be composed of the EC and the

LC.

Section 6. The SC shall have the following powers

functions and responsibilities:

a. It shall provide strategic leadership anddirection towards the effective, efficient

and thorough realization of its objectives;

b. It shall be the highest student governingbody in UP NCPAG;

c. It shall formulate general and specificprogram of actions of the SC;

d. It shall provide mechanisms for the GA toreview SCs decisions, evaluation of the

SC officers performance and assessment

of its programs;


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e. Advise and make recommendations to theNCPAG Dean or any channel concerning

on student matters, affairs and activities;

f. The member of the SC elected at largeshall act as the official representative of

the GA in external student activities;

g. It shall adopt its own internal guidelines;and

h. It shall have additional power and shallperform other duties and responsibilities

that may be granted, mandated, or

delegated by the GA that are deemed

necessary in the interest of the students,

provided that it does not negate or

mitigate the promotion of the NCPAG-SGprinciples.

Section 7. The Executive Council

It shall be the administrative and

implementing arm of the NCPAG-SG. It shall have

the following members who shall be elected at large

by bonafide students of NCPAG as attested by the

NCPAG Academic Board: the Chairperson, the Vice-

Chairperson, the Administrator for Socio-Academic

Affairs, the Administrator for Internal Affairs, the

Administrator for External Affairs and theAdministrator for Finance.

Section 8. The EC shall have the following powers,

functions and responsibilities:

a. Administer and manage the overalloperating SC programs and activities;

b. Formulate specific guidelines to ensureeffective policy implementation;

i. Create ad hoc committees and appoint itscoordinators as deemed necessary in the

interest of the students, provided that it

does not negate or mitigate the promotion

of the NCPAG-SG principles;

c. Coordinate and work with otherorganizations for the furtherance of the

objectives of the SG;

d. Prepare the semestral SC Budget;e. Manage student funds and SC properties

in accordance with the objectives and

principles of the SG;

f. Formulate their own internal guidelinesand

g. It shall have additional power and shalperform other duties and responsibilities


delegated by the GA or the SC that are

deemed necessary in the interest of the

students, provided that it does not negate

or mitigate the promotion of the NCPAG-

SG principles.

Section 9. The Legislative Council

It shall be the policy-formulating arm of the

SG. It shall be composed of the following: xd2

a. House of Undergraduates AssemblyIt shall be composed of four (4

Councilors elected at large by the

bonafide students of the NCPAG

undergraduate program.

b. House of Graduates Assembly

It shall be composed of four (4

Councilors elected at large by the

bonafide students of the NCPAG graduate

program.

Section 10. The LC shall have the following powersfunctions and responsibilities:

a. Formulate and approve official policiesand position of the SG in consultation

with the GA;

b. Assess SCs general program of actionsand specific program of actions if it is in

line with the principles and objectives o

the SG;

c. Review and confirm appointment made bythe Chairperson;

d. Review and approve SC SemestraBudget;

e. Review financial statements anddisbursements made by the EC;

f. Formulate their own internal guidelinesand

g. It shall have additional power and shalperform other duties and responsibilities




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SG principles.

Section 11. Bicameral Procedures

a. Members of each House shall elect theirown Speaker of the House and Secretary;

b. Each House shall independent from eachother in formulating and approving

policies concerning their respective

assembly except for matters concerning

the GA as a whole wherein they shall be

having joint sessions;

c. Each House shall formulate their owninternal guidelines;

d. Joint sessions shall be presided by theLC Speaker;

e. Resolutions and policies formulated shallbe subject to the approval of the

Chairperson.

f. The veto power of the Chairperson can beoverridden by two-thirds (2/3) vote of the

members of the LC for matters concerning

the GA as a whole and two-thirds (2/3)

vote of the m embers of the House formatters concerning undergraduates or

graduates assembly only.

Section 12. Student Council Auxiliary Corps

The Student Council Auxiliary Corps (SCAC)

is composed of NCPAG student volunteers who will

provide assistance to the SC in the implementation

of its programs.

Article IV

FUNCTIONS and POWERS of OFFICERS

Section 1. The Chairperson

The Chairperson shall have the following

functions, powers and responsibilities:

a. Act as the executive officer of the NCPAG-SC;

b. Represent the GA or the SC on occasionsand events where the organization needs

representation;

c. Preside in meetings of the EC, SC and theGA, provided that in case he/she desires

to take part in the debate or discussion

he/she may name the Vice- Chairperson

or in the absence of the latter, any

member of the EC for EC meetings and

any member of the SC for SC and GA

meetings to take over;

d. Veto policies formulated by the LC;e. Appoint coordinators and its members for

ad hoc committees and officer-in-charge

for vacant positions in the SC;f. Sign all resolutions, communications and

official documents of the SC;

g. Approve all vouchers representinglegitimate disbursement of the SG funds;

h. Render semestral and annual report tothe GA; and

h. It shall have additional power and shalperform other duties and responsibilities



deemed necessary in the interest of thestudents, provided that it does not negate


SG principles.

Section 2. The Vice-Chairperson

The Vice-Chairperson shall have the following


a. Assist the Chairperson in theadministration of the operation of the SC;

b. Assume the functions, duties andresponsibilities of the Chairperson in case

of absence, incapacity, resignation

suspension, impeachment or death;

c. Audit all accounts pertaining to therevenues and receipts of and

expenditures and uses of funds and

properties owned and held in trust by the

SC;


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d. Act as the officer-in-charge for the NCPAGStudent Council Auxiliary Corps thus

must provide venues and programs to

keep the spirit of volunteerism alive

among the members;

e. Act as the coordinator for undergraduatebatch representatives; and

f. It shall have additional power and shallperform other duties and responsibilities






SG principles.

Section 3. Administrator for Socio-Academic Affairs

The Administrator for Socio-Academic Affairs

shall have the following functions, powers and

responsibilities:

a. Head the Socio-Academic Committee ofthe SC;

b. It shall be the coordinator of socio-academic-related projects of the SC; and

c. It shall have additional power and shallperform other duties and responsibilitiesthat may be granted, mandated, or





SG principles.

Section 4. Administrator for Internal Affairs

The Administrator for Internal Affairs shall

have the following functions, powers and

responsibilities:

a. Head the Internal Affairs Committee ofthe SC;

b. It shall be the coordinator of internalaffairs-related projects of the SC;

c. It shall serve as the secretary for EC, SCand GA meetings and shall issue notices

thereof and take charge on the

attendance record of the members;

d. It shall receive and keep all officialdocuments of the EC and the SC; and

e. It shall have additional power and shalperform other duties and responsibilities






SG principles.

Section 5. Administrator for External Affairs

The Administrator for External Affairs shal

have the following functions, powers and

responsibilities:a. Head the External Affairs Committee of

the SC;

b. It shall be the coordinator of externalaffairs-related projects of the SC;

c. It shall be the officer-in-charge formatters relating to agreements

affiliations, memberships, and other

associations entered into by the SC; and

d. It shall have additional power and shalperform other duties and responsibilities

that may be granted, mandated, ordelegated by the GA or the SC that are




SG principles.

Section 6. Administrator for Finance

The Administrator for Finance shall have the

following functions, powers and responsibilities:

a. Head the Finance Committee of the SC;b. It shall be the coordinator of finance-

related projects of the SC;

c. It shall act as the custodian of SC funds;d. It shall receive donations, contributions

and collections;

e. Prepare vouchers for disbursementsaccording to SC appropriations;

f. It shall head the SG Semestral Budgetpreparation process;


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g. It shall issue financial statements to theSC and the GA of every SC projects

undertaken;

h. It shall issue semestral and annual SCFinancial Statements to the SC and the

GA; and

i. It shall have additional power andperform other duties and responsibilities






SG principles.

Section 7. Councilor

The Councilor shall have the following


a. It shall provide leadership in theformulation of policies that would

promote and protect students rights and

interests;

b. Elect a LC Speaker and LC Secretary;c. Elect the Speaker and Secretary of their

respective Houses; and

d. It shall have additional power and shallperform other duties and responsibilitiesthat may be granted, mandated, or





SG principles.

Section 8. Legislative Council Speaker

The Speaker of the House shall have the


a. Preside in joint sessions provided that incase he/she desires to take part in the

debate or discussion, he/she may name

any member of the House to take over;

b. Represent the LC on matters concerningthe GA as a whole;

c. Schedule deliberations of proposedpolicies;

d. Sign all official documents of the LC; and







SG principles.

Section 9. Secretary of the Legislative Council

The Secretary of the LC shall have th


a. Receive and keep official documents othe LC;

b. Issue notices of LC sessions;c. Take charge of the record of attendance of

the members;

d. Prepare LCs official communications andreports; and






or mitigate the promotion of the NCPAG-SG principles.

Section 8. Speaker of the House

The Speaker of the House shall have th


a. Preside in House Sessions provided thatin case he/she desires to take part in the

debate or discussion, he/she may name

any member of the House to take over;

b. Sign all official documents of the House;c. Schedule deliberations of proposed

policies specific to the house

d. Represent the House on mattersconcerning the House only; and







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SG principles.

Section 9. Secretary of the House

The Secretary of the House shall have the


f. Receive and keep official documents ofthe House;

g. Issue notices of House sessions;h. Take charge of the record of attendance of

the members;

i. Prepare Houses official communicationsand reports; and

j. It shall have additional power and shallperform other duties and responsibilitiesthat may be granted, mandated, or





SG principles.

Section 10. Batch Representative

The Batch Representative shall have the


a. Serve as the official representative of thebatch to the SC;b. Preside over batch assembly meetings;c. It shall take the leadership in identifying

the needs and demands of their respective

batch assembly and formulate programs

and projects in accordance thereof;

d. It shall attend SC meetings as Ex-officiomember; and

e. It shall have additional power and shallperform other duties and responsibilities






SG principles

Section 11. NCPAG Representative

In addition to the powers, functions and

responsibilities stipulated in University Student

Councils Constitution, the NCPAG Representative

shall:

a. Be an automatic member of the ExternaAffairs Committee of the SC and thus will

assist the Administrator for Externals on

matters concerning the USC;

b. Attend SC meetings as Ex-officiomemberand

c. It shall have additional power and shalperform other duties and responsibilities





or mitigate the promotion of the NCPAG-SG principles

Article V.

COMMITTEES

Section 1. The NCPAG-SC shall have the following

standing committees: Socio-Academic, Interna

Affairs, External Affairs and Finance.

Section 2. The SCAC shall compose themembership of every committee as directed by the

Vice-Chairperson.

Section 3.The Standing committees shall have the

following functions:

a. Socio-Academic1. Initiate educational discussions on

pressing issues that concern the SG

the university, the country and the

world;

2. Initiate the formulation of the SGsstand on issues, ensuring no

compromise with its policy

declarations and the sentiments of the

GA are heard and integrated;

3. Issue press releases and officiastatements on local, national and

sectoral issues

4. Formulate projects that shall ensurethe welfare of the GA;


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5. Promote enlightened and activestudents participation on curriculum-

related issues

6. It shall have additional power andperform other duties and

responsibilities that may be granted,

mandated, or delegated by the GA or

the SC that are deemed necessary in

the interest of the students, provided

that it does not negate or mitigate the

promotion of the NCPAG-SG

principles.

b. Internal Affairs1. It shall ensure the enforcement of

SCs internal guidelines;2. Provide mechanisms that will promote

and ensure work ethics, efficiency and

accountability of SC officers;

3. It shall initiate measures to hear theopinions and feedback of the GA that

concern the policies, programs and

performance of the SC;

4. Create venues where students canventilate their concerns and

grievances.

5. Take-charge on all forms ofmobilization of NCPAG students forparticipation on SC activities;

6. It shall keep copies of all projectprofiles and must provide evaluation

for it;

7. It shall be tasked with scheduling andplanning the program of events or the

like of the SC and thus shall

coordinate at all times with project

coordinators;

8. It shall be the documentation team ofall SC activities;

9. It shall have additional power andshall perform other duties and







principles

c. Externals Committee1. Establish linkage and networks with

other agencies and institutions in

promotion of the NCPAG SG

principles;

2. Take-charge on the promotion of thSC and its activities outside the

college;

3. It shall publish the SC Newsletter atleast once every semester;

4. Coordinate with the NCPAGRepresentative on matters regardingthe activities of the University

Student Council;

5. It shall serve as the research arm onexternal issues; and


responsibilities that may be granted




that it does not negate or mitigate thepromotion of the NCPAG-SG

principles

d. Finance Committee1. Undertake fund raising projects

activities and campaigns for and in

behalf of the SC;

2. Coordinate with other SC committeesor task forces that may be created or

any of its instrumentalities regarding

financial matters such as collection

and receipt of student fees, dues

special assessments, fundraising

projects and other finance related

activities;

3. Prepare and submit semestral budgetproposal for the endorsement of the

Chairperson for approval of the LC;

4. Procure resources to be used by theSC;


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5. In-charge on the efficient collection ofstudent fees, dues, contributions and

or donations. Collection shall be

immediately turn over to the

Administrator for Finance with an

itemized and detailed account of it;

6. Take charge of all legitimate andnecessary disbursements and

payments of obligations with vouchers

and receipts;

7. Keep an accurate and updated book ofaccounts of all financial transactions

of the SC which is available and ready

any reasonable time for inquiry of

any member of the SC and the GA;and








principles.

Article VI

MEETINGS

Section 1. The GA shall hold its first meeting at the

start of the semester, which shall be called by the

Chairperson at a time, date, and place to be

determined by the SC, provided that it shall not be

later than fifteen (15) school days after the start of

regular classes and shall be announced one week

before.

Section 2. The SC may call special or emergency GA

meetings. The announcement of which shall be

posted at least two days before such meeting.

Section 3. The EC shall meet at least twice a month

to be called by the Chairperson. During such

meetings, the Chairperson shall report/update on

monthly activities and present the SC program for

the coming months for assessment of the SC.

Special or emergency meetings may be called upon

by any member of the EC, stipulating the urgency of

the agenda in the notices of the meetings to be

signed by the concerned EC member and issued by

the Administrator for Internal Affairs.

Section 4. Each of the Houses shall meet at leas

twice a month to be called by the Speaker.

Section 5. A quorum of any meeting shall consist o

a simple majority of the voting members who may

decide on any question at the meeting, except those

issues and matters where affirmative or negative vote

is required of greater proportion of the members.

Article VII

ELECTIONS

Section 1. The NCPAG-SG shall hold its election o

SC officers simultaneous with the USC election. It

will be officiated by the College Electoral Boar

(CEB), in accordance with the USC Election Code.

Section 2. The NCPAG-SG shall take measures to

ensure impartiality and fairness in the selection o

two (2) NCPAG students to sit in the CEB.

Section 3. Student member of CEB must have at

least one semester remaining on its degree

curriculum.

Section 4. Any incumbent officer of the NCPAG-SG

seeking reelection is considered resigned on the day

of filing his candidacy. In extreme cases wherein al

incumbent officers seek re-election, the College

Representative shall serve as the Chairperson pro-

tempura of NCPAG-SG. If in any case the College

Representative also seeks reelection, the CEB shal

take over the SC.

Section 6. All officers of the NCPAG SG shall hold

office for one (1) academic year and until their

successor are duly elected and sworn into office.

Section 7. Should there be unfilled SC positions

after the regular NCPAG SG elections have been


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conducted, the CEB shall, upon request of the

newly-elected SC members, conduct special elections

only for the unfilled seats within one (1) month after

receipt of the request. All provisions and

qualifications for candidacies applied for the regular

election shall be applicable for special elections.

Section 8. The SC shall declare positions vacant on

any of the following grounds: incapacity of the

incumbent officer to perform his/her duty;

resignation, impeachment or death.

Section 9. In case of vacancies, the SC may opt to

fill the position(s) through special elections or special

appointment by the SC.

Section 10. The members of the SC who fill seats

during the course of the term shall be in office only

for the remainder of the expired term of his/ her

predecessor.

Article VIII

IMPEACHMENT and PENAL PROVISIONS

Section1. Any NCPAG student may file charges of

suspension or impeachment against any member ofthe SC.

Section 2. Grounds for Suspension

The following grounds or causes shall be

considered for suspension of any officer of the SC:

a. Failure to attend SC meetings for threeconsecutive occasion despite official

receipt of notices of meetings;

b. Failure to attend SC/LC/EC meetings orany of the SC committee meeting

equivalent to one-third of the total regular

meetings set forth by the SC or the

committee despite official receipts of

notices of meetings;

c. Acts unbecoming of an officer anddetrimental to the image and principles of

the college; and

d. Negligence on the performance of duties,functions and responsibilities specified in

Internal Guidelines and stipulate in this

Constitution.

Section 3. Grounds for Impeachment

The following grounds or causes shall b

considered for impeachment of any member of the

SC:

a. Failure to comply with and gross violationof the rules and regulations of the

University as stipulated in the Student

Handbook;

b. Failure to comply with and violation ofthis Constitution, done solely or in

organized manner;

c. Acts of graft and corruption such as butnot limited to malversation and

misappropriation of funds including theutilization and facilitation of the use of SC

resources;

d. Effort to connive with student(s) and/orSC officer(s) including efforts to use

constituted powers to camouflage

whitewash and gloss over any acts that is

in violation of this Constitution;

e. Incurring of accumulated ninety (90) daysof suspension;

f. Acts that are gravely against theteachings taught by the college withregards to good governance and right

public administration;

Section 4. Procedure for Suspension

a. Upon receipt of the petition forsuspension, the SC except the officer

under litigation shall deliberate and

decide on the matter in a meeting called

for that purpose within seven (7) days;

b. Suspension should be at least fifteen (15days but not exceed sixty (60) days;

c. Officer under suspension shall bestripped off of all duties, powers and

responsibilities as a SC officer.

Section 5. Procedure of Impeachment

a. The SC except the officer under litigationshall in a meeting called for purposes

included in this article, shall create a

Committee for the purpose of


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investigation and implementation of

impeachment proceedings within five (5)

school days;

b. The Committee shall be composed of two(2) SC officers elected by members of the

SC and three (3) members of the GA

randomly selected;

c. A letter of warning shall be issued by theCommittee to the officer to be impeach

within 3 school days upon creation;

d. The officer under litigation shall reply onthe warning through a formal letter,

failure to do so will mean acceptance of

the charge against him/her and a

decision by the Committee shall besubmitted to the GA for approval;

e. In the case that the officer does reply,he/she shall be given the right to defend

himself/herself in deliberations to be

conducted by the Committee to have a

decision within ten (10) school days upon

reply. The decision shall be presented to

the GA for approval, within five school (5)

days.

Section 6. Appealsa. An impeached/suspended SC officer may

appeal through a formal letter to the SG

through the SC for a reversal of the

decision within ten (10) school days upon

the issuance of the decision, failure to do

so shall deprive her/his right to appeal;

b. The SC shall act on the appeal within five(5) school days upon receipt, in a meeting

held for that purpose with the

impeached/suspended officer present.

This meeting shall be opened to members

of the GA as spectator(s);

c. The reversal of an impeachment decisionmay occur upon the two-thirds vote of the

SC and the approval of the GA on the

matter, after which the reversal is to take

effect immediately.

Article IX

FUNDS

Section 1. Sources. The sources of funds shall be

derived from the student fees collected every

semestral registration, proceeds of fund-raising

activities and other sources.

Section 2. Contributions. Contributions and/ or

donations to the SG shall be accepted by the SC only

after determining that the acceptance thereof is not a

violation of its principles, not degrading to the

integrity and honor of the SC and shall not influence

in any manner its policies, programs and projects.

Section 3. Disbursements. Funds shall be

disbursed only in accordance with the budget

approved by the LC. In extreme cases of urgency

and necessity, the EC with the approval of the

majority of its members may authorize

disbursements not covered by the approved budget

provided that the LC shall be notified by such action

within forty-eight (48) hours. The EC shall be held

accountable for the said disbursement.

Section 4. Deposits. Funds of the SC shall bedeposited in any Accredited Government Depository

Banks determined by the SC under the account of

UP-NCPAG-SG and shall be withdrawn or disbursed

by check or draft signed by the Chairperson and the

Administrator for Finance. Sufficient petty cash

shall be maintained by the Administrator for Finance

to sustain the requirements of daily financial

transactions of the SC. The amount shall be

determined by the EC.

Section 5. Transparency of accounts of SC shall be

open to the GA at the regular hours and days and

shall be posted in SC Bulletin Board and in any

conspicuous place in the college.

Section 6. Allocation of Funds. An automatic

appropriation of ten percent (10%) of the total

student fees collected shall be given to the LC every

semester.


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Article X

AMENDMENTS, REVISIONS or REPEAL

Section 1. Proposal. Any move to amend, repeal or

revise this Constitution may be proposed in the

following manner:

a. A petition filed to the NCPAG-SC by atleast ten percent (10%) of bonafide

students of the college. Such petition

shall be carefully reviewed by the SC,

which shall determine the appropriate

actions to be taken within fifteen working

days.

b. Upon two-thirds (2/3) vote of all themembers of the SC, a ConstitutionalCommission shall be created provided

that all sectors of the studentry shall be

represented.

Section 2. Constitutional Commission

The Constitutional Commission shall propose

amendments, revisions or repeal to the current

Constitution. It shall ensure that public

consultations are conducted in ways deemed

necessary and shall be accountable to the student

Government.

Section 3. Plebiscite

A plebiscite shall be called fifteen (15)

working days after the submission of the proposal of

the Constitutional Commission to the SC.

Section 4. Amendments, revisions or repeals on any

provisions of this Constitution shall be once every

three years.

Article XI

TRANSITORY PROVISIONS

Section 1. This Constitution shall take effect

immediately upon its ratification and shall supersede

all previous Constitutions.

Section 2. Ratification shall mean approval of fifty

percent plus one (50% +1) of the GA in a plebiscite

conducted for such purpose.

The foregoing proposed Constitution of th

NCPAG-SG was approved by the Constitutional

Commission of S.Y. 2002-2003 on the 11th day o

February at the National College of Public

Administration and Governance, University of the

Philippines, Diliman, Quezon City, by the

Commissioners whose signatures are hereunder

affixed.


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THE STUDENT COUNCILLEGISLATIVE COUNCIL

National College of Public Administration and

GovernanceUniversity of the Philippines

Diliman, Quezon City

20th Student CouncilResolution No. 01, Series of 2011-2012

Introduced by: Ma. Theresa Carlos, PepitoDizon, Carla Beatriz Grabador, DaniloLesaca and Prince Philip Nagpala II

Undergraduate and Graduate Councilors

Begun and held in St. Michaels Retreat House,Antipolo, Rizal on

Saturday, 30th day of April, Two Thousand andEleven

A RESOLUTION PROVIDING FOR THE INTERNALGUIDELINES GOVERNING THE OPERATIONS OFTHE STUDENT COUNCIL AND THE CONDUCT OF

ITS MEMBERS

WHEREAS, the Student Council adheres toprofessionalism, accountability, andcommitment to public service in theconduct of its operations and thebehavior of its members.

WHEREAS, the UP NCPAG Student CouncilConstitution clearly requires that theStudent Council officers must be heldaccountable to the General Assembly incarrying out the Student Councilmandate.

WHEREAS, Article II Section 2(d) stipulates that theStudent Council adheres to thepromotion of ethics and accountabilityin public service.

WHEREAS, Article III Section 6(a), states that theStudent Council shall provide strategicleadership and direction towardseffective, efficient, and thoroughrealization of its objectives.

WHEREAS, Article III Section 6(g), states that theStudent Council shall adopt its owninternal guidelines.

WHEREAS, Article VI Section 3 and Section 4 statesthat the Executive Council and theLegislative Council (both the House oUndergraduates Assembly and Houseof Graduates Assembly) shall setmeetings at least twice a month.

WHEREAS, Article VIII, there are no other provisionsspecifying penalties to erring StudentCouncil Officers.

NOW THEREFORE, Be it resolved that the UPNCPAG Student Council adopts and enacts thisresolution and hereby provides for the InternalGuidelines Governing the Operations of the StudentCouncil and the Conduct of its Members.

SECTION 1. This resolution provides for the internaguidelines governing the operations of the StudentCouncil and the Conduct of its Members.

SECTION 2. Definition of Terms

a. NCPAG-SG, National College of PublicAdministration and Governance- StudentGovernment;

b. EC, the Executive Council, theadministrative and implementing arm othe NCPAG-SG;

c. LC, the Legislative Council, the policyformulating arm of the NCPAG-SG;

d. HUA, the House of UndergraduatesAssembly, the four (4) councilors electedat large by the bonafide students of theNCPAG undergraduate program

e. HGA, the House of GraduatesAssembly, the four (4) elected at large bythe bonafide students of the NCPAGgraduate program

f. SC , the Student Council, the ExecutiveCouncil and Legislative Councicollectively;

g. GA, the General Assembly, the body ofall bonafide students of the NCPAGexcluding the incumbent members of theSC;


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SECTION 3. Records, Funds, and Inventory ofProperties

a. All documents, records, accounts, excessfunds, materials, office supplies, furnitureand fixtures, and other items, facilities, orproperties owned by the Student Council (SC)should be properly transferred to the new setof SC officers ten (10) working days after oathtaking. Documents such as resolutions(created, pending, or in review), notices andminutes of the meetings, and othercorrespondence shall be forwarded to theSecretary of the Legislative Council not laterthan ten (10) working days after his/herelection as such.

b. Before the start of each semester, the SCshall undertake an inventory of SC propertiesand shall determine which are deemed forkeeping, distribution, or repair. The SC shallalso decide on items to acquire.

c. The SC shall acquire a logbook for the soleuse of monitoring the movement of SCproperty.

d. Items donated to the SC shall automaticallybe considered SC property. Thus, the SC

shall have the authority to decide how todistribute/dispose such properties; providedthat such distribution/disposal is legal underthe contract with the donating party and isused for SC purposes.

e. Any party who wish to borrow SC propertiesshall sign on the SC logbook containinginformation including the date and time ofborrowing, item borrowed, name of borrower,

year level of borrower, student number ofborrower, contact information of borrower,signature of borrower, and one SC officer of

the day as signatory. The said officer shalldecide on the matter, provided that he/shealso informs at least one (1) other SC officer.

f. Borrowed SC properties are to be used only within the NCPAG vicinity and should bereturned within office hours of the same dayand SC property was borrowed as indicatedin the SC logbook.

g. A fine of P10 per day shall be charged againstthe borrower who fails to return the SCproperty within the specified time. Anydamaged borrowed SC property must be fixedor replaced by the borrower within a period of7 days, after which regular penalties per day

will apply. The SC officer signatory to thborrowing has the responsibility to contactthe borrower regarding unreturned ordamaged SC property.

h. There must be at least 3 (three) officers perday who shall be in charge of ensuringcleanliness of the SC office and shall inspect

the turnover of SC properties using thelogbook.

SECTION 4. Office Hours

a. The SC office shall be open from 9:00 am to6:00 pm from Monday to Friday. Each SCofficer shall be assigned Officer-of-the-Daybased on his/her schedule. As OIC, an officershall be the custodian of SC properties andshall attend to matters presented to the SCoffice during his/her time of duty.

b. Visitors are welcome, particularly for officiamatters provided they observe properdecorum. Proper decorum, for the purpose ofthis internal guideline is defined as theappropriateness of behavior or conductespecially inside the SC office. Hence, visitorsare expected to keep the noise level at aminimum and maintain the cleanliness of theoffice. For the benefit of everyone, a list odos and donts shall be posted in the SCoffice.

SECTION 5. Meetings

a. The regular meetings1. The SC composed of both the Executiv

Council and Legislative Council shall meetat least two Mondays a month, at 12:30 pm

The schedule of regular meetings for thsecond semester will still be determined.


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2. The Executive Council, Legislative Council,House of Undergraduates Assembly (HUA)and House of Graduates Assembly (HGA)

shall likewise meet separately in order toaddress specific matters. Their respectivemembers shall determine the frequency,schedule, and venue of their meetings.

b. The meetings of the Student Council shall beconducted in the following manner:1. Call to order by the presiding officer2. Review of minutes of the previous meeting

by the Administrator for Internal Affairs.3. Approval of the Agenda for the Day shall

be set by the Chairperson. TheChairperson and the Speaker of the

Legislative Council must discuss theproposed agenda and inform SC membersof the same prior to the meeting.

4. Meeting proper5. Review by the presiding officer of the

proceedings that transpired in themeeting.

c. The meetings of the Executive Council shallbe conducted in the following manner:1. Call to order by the presiding officer2. Review of minutes of the previous meeting

by the Administrator for Internal Affairs.

3. Approval of the Agenda for the Day by theChairperson. Each Executive Councilmember must be informed of theproposed agenda.

4. Meeting proper5. Review by the presiding officer of the

proceedings that transpired in themeeting

d. All meetings and sessions of the StudentCouncil, Executive Council, LegislativeCouncil, House of Undergraduates Assemblyand House of Graduates Assembly are opento members of the General Assembly unless

decided otherwise by a majority vote of theofficers in session.

e. Minutes and attendance records of allStudent Council meetings and sessions shallbe faithfully noted. The following shall beresponsible for this: Student Council andExecutive Council Administrator forInternal Affairs; Legislative Council theSecretary of the Legislative Council; and, theHUA and HGAthe Secretary of each House.

f. Meetings shall last for a maximum of threehours in one day, but may be continued unti

adjourned at a time decided upon by themajority of members. Meetings may exceedthe time limit when deemed necessary.

g. Special and/or emergency meetings may becalled by the Chairperson with the approvaof the Legislative Council.

h. Routing of documents and correspondenceshall be a protocol in disseminatinginformation within the Student Council.

SECTION 6. Quorum and Voting

a. For an SC meeting to be considered in officiasession, the SC should have a quorum of 8(eight) SC officers.

b. For an EC meeting to proceed, the EC shouldhave a quorum of 4 (four) EC officers.

c. For an LC meeting to proceed, the LC shouldhave a quorum of 5 (five) LC officers.

d. For an HUA meeting to proceed, the HUAshould have a quorum of 3 (three) HUA

officers.

e. For an HGA meeting to proceed, the HGAshould have a quorum of 3 (three) HGAofficers.

f. Decisions shall be made through raising ohands or secret balloting. A decision is madefinal by a simple majority vote of the officers(i.e. more than half of the entire group) of theSC, EC, LC, HUA or HGA. Each officer isentitled to one vote each.

g. Absentee voting shall be acceptable, whendeemed necessary, as determined by the SCofficers present in a meeting. The absent SCofficer/s shall inform the other SC officers ofhis/her vote by immediately contacting thepresiding officer, either through a textmessage, phone call, or email.


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SECTION 7. Information Dissemination

a. The Minutes of a meeting as well as theattendance of the Student Council, ExecutiveCouncil, Legislative Council, HUA, or HGAmembers shall be posted in the SC bulletinboard not later than one (1) school day afterits approval by the SC.

b. Records of Attendance, Minutes of theMeetings, Accomplishment Reports, FinancialStatements, and other documents shall beopen to the General Assembly.

c. Members of the SC shall postdocuments/promotion materials in the SC

bulletin board, the SC Yahoo groupselectronic mail account, and on SC websitesin social networking sites like multiply,Facebook, wordpress, blogspot, etc. Eachmember is expected to know the content ofthese documents/ promotion materials. It isthe responsibility of the Student Councilofficer to inform the Administrator forInternal Affairs whenever he/she uploads anydocument to the SC website and theAdministrator for Internal Affairs shall notifythe other SC members through a textmessage or phone call.

d. It is the responsibility of the SC officers toread new documents posted on the SC YahooGroups electronic mail account provided thatposts made should be followed by anotification of each officer regarding the saiddocument posted. Each officer is expected toknow the content of these documents by thenext meeting.

e. It is the responsibility of the Chairperson toannounce any SC related activity or meetingto the Administrator for Internal Affairs, the

HUA speaker, and the HGA speaker. TheAdministrator for Internal Affairs then hasthe responsibility of informing the EC of theannouncement, and the HUA and HGAspeakers have the responsibility of informingtheir respective houses. All SC officers mustacknowledge receipt of the announcement bydirectly coordinating with the chairperson.

f. SC officers are expected to acknowledgereceipt of text messages on official matters,

either through a text message or phone call(whether answered or unanswered). Thechairperson is to be contacted for

acknowledgment of text messages regardingEC matters, the LC speaker for LC matters,and the HUA and HGA speakers for mattersconcerning their respective Houses only. Ifafter two (2) text messages, the party beingcontacted still does not acknowledge, theofficer shall try to contact the other party bycalling him/her. If after 4 (four) hours, theperson being contacted still had not found a

way to acknowledge, the text messages sento him/her shall be considered received

Thus, claims of ignorance of the content osent messages shall not exempt an officer

from applicable penalties ontardiness/absences.

g. SC officers shall avoid disseminatingunofficial decisions/unresolved issuesdiscussed during meetings. More importantlySC officers are expected not to disclose anyconfidential/internal matter without priorconsent from the majority of the Council.

h. A Student Council officer representing the SCat any official event shall avoid makingpronouncements on issues without clarifying

that it is his/her personal stand. When thereis a need to render a vote or decision inbehalf of the SC and the issue at hand hadnot been discussed or decided previously bythe SC, the representative shall ask for apostponement of the casting of decision orvote. On the other hand, if such matter to bevoted or decided upon is urgent, therepresentative shall have the option either toabstain or cast a vote while making it knownthat the vote/decision does not reflect thesentiments of the whole SC.

i. A Student Council officer sent as the SCsrepresentative to any official event shalfurnish copies of the said events memorabilia(seminar kit, certificates, photographs, reportof what happened in the event, etc.) and file it

with the Administrator for Internal Affairs amost fifteen (15) school days after the event.

j. Through the leadership of the SocAcademic Affairs Administrator, the Socio-Academic Committee shall initiate the


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formulation of the SGs stand on issues asstipulated in Article 5 Section 3a of the SGConstitution. In special cases wherein there

is the urgency for the student council tocome-up with stands, press releases andofficial statements on local, national andsectoral issues, they can formulate their ownstand as an independent institution whilemaking it known that their stand is notcollective of the whole NCPAG communityand of the whole NCPAG studentry. However,their immediate stand will then be subject tochange and shall be presented during the GAsubsequent to the release of stand to undergostudent consultation.

k. In case the Administrator for External Affairscannot make it to LCC meetings, theChairperson automatically represents theStudent Council. If the Chairperson cannotattend, he/she can assign a Student CouncilOfficer to proxy as stipulated in Article IVSection 1(b) Functions and Powers of Officersof the NCPAG SG Constitution.

SECTION 8. SC Activities, Projects, and Programs

The activities, projects, and programs of the StudentCouncil are means to demonstrate its commitment to

serve and uphold the interests and general welfare ofthe NCPAG community, particularly the students. Inobservance of professionalism, accountability, andeffectiveness in its implementation of the variousactivities, projects, and programs of the StudentCouncil, the guidelines in its conduct of activities areas follows:

a. A Planning-Team Building Activity (PTBA)shall precede each semester of the academic

year. The members of the Student Councilshall set aside a date and venue to conductthis activity. Its primary objective is to

determine and outline the plans of action ofthe Student Council in the coming semesterand to create project teams and assignproject managers of each activity.

b. The Project Feasibility Study (PFS) is a type ofanalysis presented in a proposal form thatenables us to know if a certain project is

workable and ready for implementation. Ithelps us to know beforehand, the outcome ofthe project or activity. This shall be used in

the planning and making proposals of any SCactivity, project or program. The following isthe specified format for the Project Feasibility

Study:

1. PROJECT TITLE: The title shouldbe short yet catchy. It should alsoinclude the Theme (and sub themeif you have one). The projecttheme should be brief, concise andrelevant. It will serve as yourguiding principle as you proceedin making your PFS.

2. EXECUTIVE SUMMARYPresented in a paragraph form. It

can be as short as of a page, oras long as 1 whole page. TheExecutive Summary shouldanswer the questions: what, who

where, when, and how.

3. OBJECTIVES: Answers thequestion WHY: has two kindsmain objectives and specificobjectives; Objectives should beSMART (Specific, MeasurableAttainable, Relevant, Time bound.)

4. TARGET AREA: Who will benefifrom the project? Should bespecific and attainable (e.g. amaximum of 50 and a minimum of30 private and public schools fromQuezon City.)

5. ORGANIZATIONS INVOLVEGroup of people or organizationsthat will help in organizing theproject or activity; Place theSpecific Organization and theirspecific role.

6. PROJECT RESOURCES:i. HUMAN RESOURCES

States where you wilget all your manpowerfor the activity.

ii. PHYSICALRESOURCES: States

where you will get yourfinancial needs for theactivity.


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iii. LOGISTICS: States where you will get all your materials for the

activity including thevenue.

7. PROJECT SCHEDULE: Shouldcontain your pre project, projectproper, and post projectschedules; can be done in a dailyor weekly basis; use the Ganttchart.

8. WORKING STRUCTURE: Contains your Organizational Chart,Committees, and your Flow Chart;

this serves as your basis for theflow of information and power in

your project.

9. BUDGET SUMMARY: A summaryof your projected expenses andincome before, during and afterthe project; should be specific.

10.APPENDICES: Contains other vitalinformation regarding the project;explanation of some vague parts ofthe PFS can be placed there.

11.CONTINGENCIES: Contains a listof contingencies in case somethinggoes wrong in the implementationof the project.

c. The Activity Outline (AO) will be the basicguide of the SC and the organizers inexecuting the activity. With the help of theoutline, organizers will be able to see all sidesand all aspects of the activity. As early as theplanning stage, organizers will be able toidentify all points that need to be addressed

and given effective solution.

d. The Activity Outline should be written inoutline format, Arial 12, single-spaced, and1 margin on all sides. It should be seamless,clear, and specific on all its parts, andcontain these parts:

1. Title2. Officer-in-Charge3. Date, time and venue.

4. Logistics5. Manpower6. Program Guidelines7. Physical Arrangement8. Operational Strategies9. Contingencies10. Correspondences

e. The Project Feasibility Study and ActivitOutline should be submitted to theLegislative Council for review and funding notlater than the following two succeeding SCmeetings after the discussion and approval ofmajority of the members of the StudentCouncil. In the case of projects covering onlythe Undergraduates Assembly or the

Graduates Assembly, its Project FeasibilityStudy and Activity Outline should besubmitted to the HUA and HGA respectivelyfor review and funding.

f. Failure to submit the Project FeasibilityStudies and Activity Outlines will meannullification of the project. To pursue theactivity without the approval of the majorityof the Student Council is consideredunofficial. Any amount of money expendedby the project team will not be entitled to anyreimbursement. The Student Council will no

honor any transaction entered into undersuch a project.

g. The Chairperson reserves the right to initiatea project even without the submission of aProject Feasibility Study and Activity Outlineprovided that it gets the approval of at least 8members of the Student Council. A total of 4opposition votes override such a project.

h. A project is considered cancelled or nullifiedif circumstances beyond the control of the

project team arise before its implementationIn that case, the project team shall submit a

written report explaining the circumstanceto the SC. This written report shall besubmitted to not later than two (2) weeks othe cancellation or nullification of the saidproject.


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SECTION 9. The Legislative Process

Legislation in the Student Council is delivered

through policy formulations and declarations,budgeting and fiscal reviews, and checks andbalances. The guidelines that govern the legislativeprocess of the Student Council are as follows:

a. Any member of the Legislative Council mayauthor a Proposed Resolution (PR). It mayprescribe rules, review, amend, repeal, adopt,advance stands on issues, and makedeclarations and other policy formulationmeasures.

b. The author/s of a PR should present itaccording to the format provided by theLegislative Council with his/her/ theirsignature/s affixed on it. In the case ofpolicies covering only the UndergraduatesAssembly or the Graduates Assembly, its PRshould be submitted to the Secretary of theHUA and Secretary of the HGA respectively.

c. All PRs are to be submitted to the Secretary ofthe Legislative Council who in turn shallassign its PR Number and produce copies forthe other members of the Legislative Counciland one for the Legislative Councils records.

In the case of policies covering only theUndergraduates Assembly or the GraduatesAssembly, its PR should be submitted to theSecretary of the HUA and Secretary of theHGA respectively. Copies of the PR must bedistributed not later than three (3) school daysafter receipt of the Secretary.

d. The Legislative Council, HUA, and HGAmembers are expected to review thesubstance of the PRs. The member shouldpresent his/her approval or reservations onthe PR during the Legislative Council, HUA,

and HGA sessions.

e. The meeting of the Legislative Council, HUA,and HGA shall be conducted in the followingmanner:

1. Call to order by the presiding officer2. Review of the journal of the previous

session3. Agenda setting by the Legislative Council

Speaker or Speaker of the House (it isassumed that each Legislative Council, HUAor HGA member is given a copy of the

agenda)4. Meeting Proper5. Review by the Legislative Council

Secretary of the proceedings that havetranspired in the session.

f. The PRs are discussed and deliberated by theLegislative Council, HUA, and HGA in thefollowing manner:

1. First Reading (Presentation of the PR)2. Second Reading (Debate, Interpolation

and Proposed Revisions)3. Review and Revisions (Integration of

Revisions)4. Third Reading (Presentation of Final

Draft)5. Signing of the Resolution6. Transmittal to the Chairperson7. Transmittal to the General Assembly

Undergraduates Assembly and GraduatesAssembly

g. All PRs should be heard, deliberated, andresolved not later than three (3) weeks(including Saturdays and Sundays andholidays) after it has been filed with theSecretary of the Legislative Council, Secretaryof the HUA, and HGA.

h. PRs that are signed by at least two-thirds(2/3) of the total signatories, including theChairperson, are considered passed.

i. In case of a veto by the Chairperson, theResolution shall be brought back to theLegislative Council, HUA, and HGA withinthree (3) school days after its transmittal tothe Executive Council. Failure of theChairperson to meet the specified period otime would mean non-recognition of his/herveto vote, and shall be considered approvedResolution. A veto vote can be overridden bytwo-thirds of the voting members of theLegislative Council, both the HUA, and HGA.


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SECTION 10. Penal Provisions

The guidelines to be observed by the StudentCouncil concerning delinquent Student Councilmembers are as follows:

a. Meetings and activities shall start promptlyas scheduled. Each SC officer is expected tobe punctual in every appointment and otherengagements regarded as official activities ofthe Student Council. The arrival of a StudentCouncil officer after the exact time themeeting/activity is set to officially begin willbe considered late. Every minute late isequivalent to a fine of PhP 1.00 per minute,

considering the Student Council officer didnot inform about his or her tardiness. TheStudent Council officer should inform of hisor her tardiness at least one (1) hour beforethe start of the meeting or activity. A StudentCouncil member who comes in late for three(3) consecutive times shall acquire anequivalent of one (1) absence, and must stillpay the corresponding fine. Checking ofattendance for SC activities (which are non-meetings) shall be one (1) hour before thestart of such activities unless earlier specified.

b. Early Departure. An SC officer who mustleave a meeting/activity before the time themeeting/activity is set to finish shall informthe Administrator for Internal Affairs beforethe meeting begins.

c. A Student Council officers absence from aregular SC meeting or official activity shall beclassified into four: a) valid and informed b)valid but not informed c) invalid but informedand d) invalid and not informed.

d. Absences falling under category b, c, and d(Section 10.b of this IG) will be penalized bypaying the amount of fifty pesos (PhP 50.00).

The mode of payment will be discussed by theofficer concerned and the Administrator forFinance. In the case of the Legislative Council,HUA, and HGA, the mode of payment will bediscussed by the Student Council memberconcerned and the Secretary of the LegislativeCouncil, Secretary of the HUA, and Secretary

of the HGA, respectively. The collected finesare to be deposited in the SCs separateattendance-revolving fund.

e. An absence is considered excused and freefrom fines if the reason/s for such absenceis/are valid. The validation of a StudentCouncil officers absence is to be done two (2)school days before his/her absence. Officiaexcuse forms shall be made available at theStudent Council office by the Administratorfor Internals and to be validated by theChairperson.

f. The criteria to be used in the determinationof the validity of the Student Council officers

excuse for his/her absence from a meeting orofficial activity are as follows:

1. Health-related. An absence due toillness or medical reason isconsidered valid. In cases where aStudent Council officer ishospitalized or bedridden for daysbefore the actual conduct of themeeting or activity, he/she mustinform any SC officer as soon aspossible. If a Student Counciofficer is struck by illness on the

day of the meeting or activityhis/her absence will be consideredexcused only after informing anySC officer.

2. Family-related. A family-relatedabsence is considered excusedonly when a Student Counciofficer has to attend to emergencymatters pertinent to his/herfamily, in which his/her presenceis necessary.

3. Academic-related. An absencedue to activities that is academicin nature which need immediateattention such as examinationsreports, and special classes areexcused. If this situation arises, aStudent Council officer will beexcused only after he/she informsa Student Council officer at leastone (1) school day before thescheduled Student Counci


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NCPAG Student Government Bureaucracy

NCPAG SC 11-12 Handbook of Responsibilities

Documents

Transcript of NCPAG SC 11-12 Handbook of Responsibilities