NC STATE BOARD OF ELECTIONS

PRECINCT UNIFORMITY PROJECT

2008

Precinct Uniformity

Make 100 become 1 (or close to it)

Focus groups developed to address procedure differences

Focus Groups

Voting Equipment

Uniform Procedures

Emergency & Disaster Guidelines

ADA Compliance for Polling Places

Polling Place Checklist Standards & Model

Precinct Size

Focus Groups

Precinct Officials’ Duties & ResponsibilitiesPolling Place VestsVoter AssistanceVoter Authorization PollbookPublic Service AnnouncementsVoter Reg. Packets

Chapter 1

Voting Equipment TestingPurpose: To set minimum statewide standards for voting equipment testing.

a. Testing General Procedures

Chapter 2

Provisional and Absentee VotingPurpose: To explain procedures for conducting provisional voting.

a. Provisional voting procedures

b. Provisional Voter Call-in Instructions

c. Instructions to UOCAVA Citizens

Chapter 3

Audit Criteria & GuidelinesPurpose: Criteria and guidelines for auditing polling places and preparing for canvass.

a. Balance forms

b. Samples: Challenged voter log; one stop daily tabulator; and one stop daily accounting form.

Chapter 4

Recount Procedures & ChecklistPurpose: To provide procedures for recounts in accordance with statutes and administrative rules. a. Recount procedures checklistb. Recount Procedures

Chapter 5

Security & Chain of CustodyPurpose: To set guidelines for election security and formal custody exchanges.

a. Equipment Custody Formsb. Chain of Custody Formsc. Security Procedures

Chapter 6

Polling Place SetupPurpose: to highlight polling place setup requirements and provide sample place layouts.

a. Polling place set up. Models: Large, medium, smallb. Media Rules for polling placesc. People allowed in the voting enclosured. Post sign & notices

Chapter 7

Polling Place AgreementsPurpose: To provide examples of legal agreementsbetween county boards of election and polling placeowners.a. Usage Agreements: Public buildingsb. Usage Agreements: Private buildingsc. Usage Agreement: Private building – special use

Chapter 8

Election Judge DutiesPurpose: To provide sample list of precinctofficial duties and a sample for collecting precinct official emergency contact information.

a. Duties and Responsibilities for: judges, chief judges, assistants.b. Emergency contact information for precinct officials.c. Checklist.

Chapter 9

Accessibility and SensitivityPurpose: To describe requirements for providingvoter assistance, accessible polling places, curbsidevoting and transfers for handicapped voters as wellas guidelines for relating to voters with disabilities.a. Voter Assistanceb. Guide for pollworkersc. ADA Checklist

Chapter 10

Authorization to Vote (ATV) ProcessPurpose: To develop a uniform ATV form and SEIMS–supported ATV label counties using the Authorization to Vote process.

a. ATV form;b. Registration list;c. Curbside;d. Confidentiality Agreement

Chapter 11

Emergency and Disaster PlanningPurpose: To provide high quality sample emergency/disaster plans for counties to use when developing their own plans.a. Bladen County Disaster Recovery Plan;b. Buncombe County Election Day Disaster Plan;c. County Election Day Emergency Contact Information Sheet.

Chapter 12

Protests and ChallengesPurpose: To provide counties with forms andchecklists for processing election protestsand challenges.

a. Director’s Election Protest Checklist;b. Hearing preparation;c. Complains;d. Challenges

Chapter 13

Legal NoticesPurpose: To provide sample legal notices andrelated documents.

a. Notice of Absentee Meetings;b. Buffer zones;c. Certificates of Nomination;d. Notices of Appointments;e. Certificates of Appointments

Chapter 14

Guide to Precinct ManagementPurpose: To provide a short guide to statutes And administrative rules that pertains to precinctmanagement on Election Day.a. General Duties;b. Types of precinct workers;c. Compensation of precinct workers;d. Assistance to voters;e. Challenges and Hearings;f. Reconciliation

Chapter 15

BrochuresPurpose: To provide samples of brochuresto distribute to people in the community.a. A Quick Guide: How to Register to Vote (Bilingual);b. Voter Registration Drives (English/Spanish);c. Know your Voting Rights -A Misdemeanant & Ex-Felon’s Guide to Voting in North Carolinad. Precinct Election Official - Recruiting Guide and Application;e. Student Election Assistant - Recruiting Guide and Application;

Implementation

Review is close to a final version

All counties will receive final copy

Counties expected to follow Precinct Uniformity

If changes are desired authorization must be obtained from SBE