Construction Projects – Day to Day

NC Region

Speakers:

Now What?

So you are a Construction Inspector . . . .

EBS Pothole Vac Truck T & M Force Account Con Mod/Change Order LCS QMP (QC, QV, IA)

QC QV IA

Common Construction Terms

Excavation Below Subgrade

Utility Line Opening

Vacuum Truck

Time & Materials

Direct Contractor to Perform Work

Modification to Original Contract

Lane Closure System

Quality Management Program

Quality Control

Quality Verification

Independent Assurance

IRA IDR IRI Ride Incentive HMA AC PG64-22

Common Construction Terms

Item Record Account

Inspector Daily Report

International Roughness Index

Hot Mix Asphalt

Asphalt Cement

Performance Graded

High Temp/Low Temp (C)

147.2 F and -71.6 F

Inspect contractors on site and record in diaries Record materials being used on site, and ensure

they are approved to be used on site Mark out removals for contractor Measure items being placed that day and

recording them properly. Traffic Inspections Erosion Control Inspections Materials Testing

Construction Inspectors Typical Duties

Proper Documentation Date Weather Contractor(s) On Site Men (Foreman, Operator, Laborer) Equipment (Make & Model) Hours of Men & Equipment Work Performed

Be specific with locations/times Record Important Conversations

Daily Inspectors Diary

Proper Documentation Do not skimp on content Initial or sign each diary entry If you are recording trucks – note truck numbers and

companies Make sure paper diaries have page numbers and

easy reference back to diary. Enter your diaries into Fieldmanager or Fieldbook You can enter more than one contractor in each

electronic diary.

Daily Inspectors Diary

Check Miscellaneous Quantities (MQ’s) for Required Unit of Measurement

Examples: LF, EACH, TON, SF, LB, DAY, CWT, LS, CY, SY, ACRE, GAL, MGAL

Measure Material Placed on Project Use Proper Device for the Job

Measuring Wheel Tape Measures (25 ft &150 ft) Folding Stick Rule

Measuring

Record Measurements on Statewide Spreadsheets (Pantry 2014) or in Daily Diaries (Green Sheet Examples)

Some Calculations May Need to be Drawn on Engineering Paper

Be as Accurate as Possible Rounding Errors are Common Have Someone Check Your Work Keep ALL source documents

Recording

Traffic control should be inspected continuously, but more formally once a week.

Traffic Control Inspection Checklist in Pantry. Federal Highways random check-ups check for

documented proof of Traffic Inspections.

Traffic Inspections

Now What?

So you are a Construction Project Leader . . . .

Daily Diaries LCS Project Record Keeping

Administrative Items Materials Contract Modifications

Estimates Weekly Construction Updates Main point of contact on a project In addition to inspectors duties

Construction Project Leaders Typical Duties

There is no formal procedure, just required information and source documentation

Can use diaries, Fieldmanager or combo – just need to reference source documents.

Work with the contractor but don’t be afraid to say no.

Remember . . .

Can reference in Inspectors Diaries Should have conversations with Contractor Rainfall Required EVERYDAY – calendar day and working

day contracts.

Engineers Diary

Single source of roadway closures used for: Lane closures Oversize/overweight permitting 511

Should be entered for all state projects I-39/WIS 29/US 10/ UW 51 have to complete document in region

specific pantry folder Updated as traffic impacts change Follow requirements laid out in LCS Manual http://transportal.cee.wisc.edu/closures/ Use training site to learn the system

Lane Closure System (LCS)

General Information ECIP

Project Leader, PM and Kevin Garrigan review ECIP Start Construction

Checklist ECIP

Project Leader, PM and Kevin Garrigan review ECIP Preconstruction Meeting LCS Material E-guide

Contract Administration

Contract Modifications Measurement & Payment Finals

Final Construction Checklist DQI Region Review of Records Materials Submittal Reports Submittal As-Built Plans

Contract Administration

Paid off of postings Completed weekly for most project in region Need to send outbox Need to send Fit Contact Project Manager to let them know that

Estimate has been Submitted. Need to refresh contract after project manager

approves

Estimates

Generate Post in Field Office Sign and maintain in records

Estimates

Write up like Special Provisions. Examples in Contact Administration Folder Justify using costs – Previous Bids, Bid Express,

Force Account . . .

Contract Modifications

Field Manual in Pantry 2014 Program walkthrough -

Fieldmanager Walk through

Statewide Forms Meeting Agendas EC Paperwork Pile Driving, etc.

Statewide Spreadsheets Payment/Measurement

Regional Information Each Regions own forms that build on primary folders.

Pantry 2014

Preconstruction Meeting Weekly Meeting Meeting Minutes/Sign-ins Line of Communication Form Designated Materials Person 3 Week Rolling Schedule Request for Information (RFI) Evaluations

Timely Decision Making