Navigating Google Groups; Gmail vs nonGmail

1: You are approved as a UDC member

2: The email you put on your membership application is added to the groups listing

3: You will receive a welcome email with a Google Groups invitation

4: You can also access Google groups using https://groups.google.com/forum/#!forum/united-doberman-club and create

profile with any email address you want but using email that UDC has on file. You will also have the option to create a Gmail

account

5: Log into to UDC group

6. If you are an EXISTING member who never opted to be included in the Groups, please send an email to the Membership

Secretary, membership@uniteddobermanclub.com

I will give you a visual of a non Gmail account and a Gmail account so you can see how the process flows and also how display

names and signatures are incorporated in addition to how you can utilize your email to post instead of using the actual Groups

web application platform.

If you have a non Gmail email address this will take you through the steps to gain access to the Google groups. When you

receive the email (this is the email that you put on your membership application) you will click on "Accept this Invitation"

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You can click on the hyperlink "United Doberman Club Official Members" and it will take you directly to the Google Groups

home page

From here you will click on "Sign in to view this group"

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You will select "Use another account" then "More Option" and "Create an Account"

You now have the option to either create a Gmail account or continue to utilize your current non Gmail address, in this case, I

will be utilizing a Yahoo email. Click on the hyper link "I prefer to use my current email address"

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Enter your information accordingly

Verify your account

Agree to use your email for Google Groups

This is your welcome screen, the upper right hand corner gives you options to update your pictures and account settings

You officially now have access to the Google groups board with a NON Gmail account

The next time you log in it will recognize that you have logged in prior and created a profile and will appear as below.

Use this link https://groups.google.com/forum/#!forum/united-doberman-club

You will immediately be brought to your Groups home page

Click on "My Groups" and it brings you here, then click on the hyperlink for UDC

Which brings you to the Forum view; to the right click on the person/drop down which will give you access to your display

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You can choose how you wish your name to display, it will default to your email handle. This is how your name will be

displayed in the Groups and on any replies etc within the groups. You can also update your email notification frequency from

this screen.

I personally choose “every new message” and I have created a folder in my Gmail where the notifications go and I can read

through each email/thread. I don’t always have the ability to access the Google Groups message board and replying through

email is a convenient way to stay connected (will be shown later)

Change and hit save.

You can also access the display feature this way: the "Edit" next to my name

To the right of my information it gives you the option to drop down and choose your email frequency

I created a new topic from the Groups "Test Google groups" which displays here in the forum and since I have opted to

receive email notifications I will also receive one in my Yahoo email

It appears just as a normal email would which allows me to reply via email instead of using the Google board

I hit "reply" within that thread, note the return email address, and type in my response (signatures will be addressed later)

You will now receive another email with the reply but it will also post the Google groups board

View from the board/email. Regardless of email (Gmail or not) this works the same with email replies

Also note that you can start topic on the board FROM you email.

Just open a new email and use the "united-doberman-club@googlegroups.com" as the "To" put your topic in the subject line

and fill in your email below as normal. When you hit send it will automatically post the new topic to the Google board and

send out an email notification to those who opt in

Signing in using Gmail email given on UDC application

When you receive your email notification asking you to accept the invitation for the Google board (as shown in the very

beginning) you will be prompted to enter your Gmail address.

You will immediately be brought to your Groups home page and in the upper right hand corner you will have a grid

At the bottom click on "More" then "Even More"

Scroll all of the way to the bottom of the page and you will see "All Products" and Google Groups will be listed there

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By clicking on "Groups" it will bring you to the Groups home page then go to the grid in the upper right hand corner and it will

give you the option to add Groups to your shortcuts. Now you have easy access every time you log into your Gmail account

Click on your Groups shortcut

It will bring you the Groups home page where you can access the UDC groups under My Groups. The flow is the same as the

Google Groups screenshots provided at the top within the Yahoo directions

Gmail email view:

I personally create a filter with email notifications I receive via UDC Google Boards so it is contained in its own folder which

I can easily access and keeps it organized. The notifications received appear as regular emails

The thread appears as a typical email which allows you to “reply” to that thread and after you type your response and hit “send” it utilizes the UDC email

address to connect and post it to the Google Groups message board. For anyone who has email notifications setup they will also receive the response via

email and each person’s response will be kept within the thread regardless of method used i.e. message board or email.

****This is the exact same process as outlined above with Yahoo email, just from a Gmail perspective*****

The "From" section at the top shows you that it came from the UDC Google board "on behalf of Ashlee" (as I have chosen

Ashlee as my display name) and follows it with my email address.

The links in the bottom of the email give you different options

You can create a new post with a new subject/topic via email by using united-doberman-club@googlegroups.com as the email address,

inputting your topic in the email Subject area and typing your post in the body of the email. When you’re ready, just hit “send” and it will post

to the board and send out a notification to those who opt in

It immediately sent the notification via email (as I have this option setup) and also posted to the board (below) allowing users to view and access.

***Again, identical process as the Yahoo email directions earlier****

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Other Google Groups info

You can access a filter option from this screen if you are looking for specific messages or topics and you can even apply a date range

From this screen you can also access the “Members” section of the forum

This option also allows you access to edit your display features as well and gives you a complete listing of UDC members

that are utilizing the Google boards

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If you would like to see statistics about the group i.e. most active posters, posting trends per month etc the information is located under the

“About” link

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You can access a mobile friendly web application from the “My Groups” home page at the bottom should you choose to

open a browser on your phone. Easiest way is to Google "Google Groups"

The view from your phone should look similar to this, this view is via Iphone

<<Here

Signatures

Regardless of your email provider, if you have a signature setup and you use the email function to post/reply it will utilize the

signature you have setup. I have Gmail and I set my signature up to cater to the UDC boards so if I reply to a non UDC email I

just remove the signature if I don’t want it.

Gmail signature:

Yahoo mail signature:

And here you can see the email signature I have setup also appears in the post on the message board making it easy for

members to identify who created the topic or replied to a comment in the thread

Gmail:

Yahoo:

ACCESSING GOOGLE GROUPS

You can access groups directly: https://groups.google.com/forum/#!forum/united-doberman-club

or

Google "google groups"

Sign in at the upper right hand corner, follow directions per above