NationalHighway Authorify

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NationalHighwayAuthorify

REQUEST FOR PROPOSAL

FOR

PREPARATION AND MAINTENANCE OF COMPUTERIZED CSR

(Page tot2)

flifxo'r rri$rr*Ars

October 2009


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Tableof ContentsDescript ion

Letterof Invitation LOI)DataSheetTechnical roposal ormsl-inancialProposal'ormsAppendixA (TORs)AppondixB (Man-Months ndActivity Schedule)AppendixC (ClientRequircmcntsrom theConsultants)AppendixD (Personal quipment, acili ties ndothcrserviceso beprovided y the Client)AppcndixE (Copyof ModelAgreement)

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APPENDTXr)GOVERNMENT OF'PAKISTANNATIONAL HIGIIWAY AUTHOITITY28-Mauve rea.G-9/1.

PostBoxNo. 1205,ISI,AMABAI)Dated thcRcf No.LETTER OF INVITATION

To,

Gentlemen!All consultants

We extendwarm welcome o you and invite you fbr partir:ipatingn thisproject.We hope hatyou will live up to yourreputalion ndprovideus accuratenformation othat he evaluations oarriedout "just and ransparent". lease nderstandhat the contents fthis RIP, whereapplicable,hall be deemed artof the contract greement. n exampleo thisaff'ect anbe hc contents f yourwork planandmethodology hichyou shallbe submittingnyour echnical roposal. incehat s thebasis fthe selection,herefore,t shallbecomear lofthe contracl agreement ubject to approval/revisions f the same by NFIA during thenegotiations.imilarly,al l otherservices ndthe content onlributingo services hallbedeemed arl of thegontraot greement nlesst is specilicallymentioned branyparticulartemup-front n your technicalproposalwhich obviouslywill makeyour proposala conditionalproposalwhereby,authorizingNIIA to may or may not consider o evaluate our proposal.Pleaseunderstandhat if no such mention appears p-front(i.e. on front pageof technicalproposal)hen t shallbedeemedhat he consultants in 100%agreemento the above.You arealsoadvisedo kindly read heRFP horoughly s 1candrastically ffect hepricestructureorvariousserviceswhich maynot be appearing irectly n the termsof ret'erence.n the end,weappreciateourparlicipation ndhope hatyou will feeda goodproposalo merit considerationby NHA.1. INTRODUCTION1.1 You are hereby nvited to submit a technicaland a financial proposal or consultingservicesequiredor the assignmentamedn thealtachedOI DataSheetreferred oas"DataSheet" ereafter) nnexed ith this etter. Yourproposal ould brm the basis orfuturenegotiationsndultimatelya Contraet etween our firm and he Clientnamed ntheDataSheet.1.2 A brief descriptionf the assignmentnd ts objectivesre givcn n thc DataSheet.Details areprovidedn the attached IrP or bothdesignand construction upervisionservicesprovidedseparatelyn the documents nd will becomepart of agreementsubseouentlv.1.3 The assignmenthallbeDataSheet.


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1he Client (NHA) has beencntrustcd he duty to implement he Projectas ExecutingAgencyby GOPand unds or theproject or thisphase reavailablen the budget.To obtain irs1-handnformation n the assignmenl nd on the ocal conditions, ou arecnoouragedo pay a visit to the Client beforesubmittinga proposaland attenda pre-proposal onferencef specifiedn the Data Sheet. Your representativehall meet heofficials named n the Data Sheet. Please nsure hat heseofiicials are advisedof thevisit in advanceo allow adequateime or them o makeappropriate rrangements. oumust fully inform yourselfof local conditions nd take hem nto accountn preparingyourproposal.Please ole hat:i. The cost of preparinghe proposal nd of negotiatinghe Contract, ncludingavisit to the Client,arenot reimbursablesa directcostof theassignment,ndii. l-hcClient s notboundo accept nyoftheproposalsubmitted.iii. The existing oadof work with a firm shallbe considercd soneof the actors orconsiderationn the awardof work.iv. Form A.3 s meanl or comments n provisioncontainedn RFP and TOR andunless he observations re noted in this particular orms, any thing writtenelscwhereon this account ncluding financial implications, f any, shall beconsidercdfno consequencen the evaluationrocess.

We wish o rernind ou hat n order o avoidconflictsof interest:i. Any firm providinggoods,works, or serviceswith which you are affiliated orassociateds not eligible to parlicipate n bidding for any goods,works, orservicesother han he services nd any continuationhereof) esulting rom orassociatedith theprojectof which his assignmentormsapart;andAny previous r ongoing articipationn relationwith theprojectby your irm, itsprofessional taff, its affiliates or associates nder a Cont(actmay result inrejeclionof your proposal.You shouldclarify your situation n that respectwiththeClientbefore reparingheproposal.The final person-mcnLhsf eachexperl s subject o adjuslmenl t the stageofcontract egoliationn line with demonstraledpproaches ethodology nd needbases.

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2.2.12.2

DOCUMENTSToprepare proposal,leasese heForms sencloscd.Consultantsequiringa clarification f the Documentsmustnotifi the Client, n writing,not later than five (05) days before he proposalsubmission a1e. Any request orclarificationn writing, or by cable, elex or tele-faxshallbe sent o the Client'saddressindicatedn the DataSheet. The Client shall respond y cable, elex or telefax o suchrequests ndcopies fthe responsehallbe sent o all invitedConsultants.At any ime before hesubmission f proposals,heClientmay, or anyreason, hetherat its own initiative or in responseo a clarification equested y an invited consultingfirm, modify the Documenls y amendment. he amendmenthallbe sent n writing orby cable, elexor telefax o all invitedconsultingirmsandwill be bindingon hem. TheClientmayat ts discretionxtendhedeadlinesor thesubmissionfproposals.

3, PREPARATIONOFPROPOSALIt will oonsist l twoparts Technical ndFinancial3.1 Technical roposal3.1.1 TheTechnical roposalhould e submittedsing he ormat peoifiedndshall ncludeduly signcdandstampedormsappended ith the RFP.This s a mandatoryequirementfor evaluation fproposals ndnecdso be illed upcarefully.3.L2 F'olTeohnical roposal,hegeneral pproachndmethodologyhichyou proposeorcarryingout the services overedn the Term of Reference,ncludingsuch delailedinformation syou deem elevant,ogetherwith yourappreoiationf the Project romprovided etailsand

a. A detailedoverallwork programme o be provided with timing of the assignmentof each expert or other s1aff member assigned1o the project. This will alsoprovide Employer an opporlunity that Supervision Consultancy service to beprovided will be able o effeotively monitor work progress.b. Your estimateof the total numberof man-monthsand projectduration required.c. Clear descriptionof the responsibilitiesof each expert staff member within theovcrallwork programmc,d. 'I-heCurriculum Vitaes of all Key Staff members and an affidavi! thal proposedstaff shall be available for the assignmentduring the project duration and theirpresentplace of duty may also be menlioned. The Consultantsare advised tosuggest uch nameswho shall be available or the Assignmenl.c. 'Ihe technicalproposalshall nclude duly filled in lorms providedwith this RFP.1'he name, backgroundand professionalexperienceof each expert staff memberto be assigned o the project,with parlicular reference o his experienceof workofa nature imilar o thatofthe proposed ssignment.f. Current commitmentsand Dast nerformanceare the basio criteria of technicalproposal. You are required 1o provide the details of presentcogoing obs as referred n the form A'9 of technicalproposal.Futher

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the pastperformances the report tom DesignSectionand construction ingNHA.3.1.3 In preparinghe technicalproposal, ou are expectedo examineall terms andinstructionsncluded n the Documenls.Failure o provideall requestednformation

shallbe at yourown risk andmay resultadverselyn the scoringof your proposal. heproposal hould eprepared sperRFPandanysuggestion r reviewof staffetc.shouldbe clearlyspehout n form A,3.This will be discussedt the imeof negotiationmeetingasandwhen alled.3.1.4 Duringpreparation f the technical roposal, ou mustgive particularattention o thefollowing:

i. TheFirmneedso be egisteredithPakistan ngineeringouncil.ii. If you considerhat your firm doesnot haveall the expertiseor the assignment

you may obtain a full rangeof expcrience y associating ith other irms orentilies. You may alsoutilize the services f expatriate xperts ut only to theextent brwhish he e


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transportationor mobilizationand demobilization, ervices nd equipment vehicles,oflice equipment furniture and supplies),printing of documents, surveys andinvestigations.hese ostsshouldbe broken nto foreign if applicable) nd ocalcosts.Your financialproposal houldbe prepared sing he formatsattaohed s 1'orms 10 toAl5 .3.2.3 The financialproposal hall also ake nto account heprofessionaliability asprovidedunder herelevant ECBye-Laws ndcostofinsurances pecifiedn the DataSheet.3.2.4 Costsmaybeexpressedn cwrency s) isted n theDataSheet.3.2.5 The evaluationcommitteewill correct any computational rrors. When correctingcomputational rrors, n caseof discrepancy etweena partialamountand the totalamount, r betweenword and igures he formerswill prcvail. n addition o the abovecorrections, ctivitiesand temsdescribedn the TechnicalProposals ut not priced, ntheFinanoialProposalshallbe assumedo be ncludedn thepricesof otheractivities r

items. n casean activily or item s quantifiedn theFinancialProposal ilferently romthe TechnicalProposal, he evaluationcommitteeshall correct the quanlificationindicaledn theFinancial roposalo as o make t oonsistentith that ndicaledn the'l'echnicalProoosal.

SUBMISSION OF PROPOSALSYou shall submit one original teohnioalproposaland one original financial proposalandthe number of copies of each indicated in the Data Sheet.Each proposal shall be in aseparateenvelope ndicating original or copy, as appropriate.All technical proposalsshall be placed in an envelope clearly marked "Technical Proposal" and the finanoialproposals n the one marked "Financial Proposal". These wo envelops, n turn, shall besealed n an outer envelop bearing the addrcss and information indicated in the DataSheet. The envelope shall be clearly marked, "DO NOT OPEN, EXCEPT INPRESENCEOF THE EVALUATION COMMITTEE."In the event of any discrepancybetween he copies of the proposal, the original shallgovern. l'he original and each copy of the technical and financial proposals shall beprepared in indelible ink and shall be signed by the authorized Consultant'srepresentative. he representative's uthorizationshall be confirmed by a writtcn powerof altorney accompanying the proposals. All pages of the technical and financialproposals hallbe nitialedby thepersonor persons igning heproposal.The proposalshall sontainno inlerlineationsor overwriting except as necessary o correclerrors madeby the Consultants hemselves.Any suohcorregtionsshall be initialed by theperson r persons igning heproposal.'lhe completed echnical and financial proposalsshall be delivered on or before the timeand dale stated n the Data Sheet.'fheproposalshallbevalid for the numberof daysstatedn theDataSheet rom thedateof its submission. uring this period,you shall keep availablc he professional taffproposed or the assignment.'he Client shall make its bestnesotiations t he ocation tatedn the DataSheetwithin his oeriod.

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5.1PROPOSALEVALUA'I'IONA 1wo-enveloperoccdure hall be adoptedn rankingof the proposals. he technicalevalualion hallbe carriedout first, followedby the inancialevaluation. irms shallberanked singa combinedechnical/financialcore.

Tcchnical Proposal

5.2.i The evalualion ommittee ppointed y the Clicnt shallcarryout ts evaluationor all theprojects s listed n Para 1.1,applying he evaluation riteriaandpoint systemspecifiedin the Data Sheet.Eaoh responsiveproposal shall be attributed a technical score (St).Firms scoring ess han seventy 70) percent points shall be rejected and their financialproposals eturnedun-opened.

5.3 l ' inancialProposal5.3.1 The financial proposalsof the qualifying consulting firms on the basis of evaluation oftcchnicalproposalsshall be opened n the presenceof the representatives f these irms,who shall be invited for the occasionand who care o atlend.The Client shall inform theda1e, ime and addrcss or opening of financial proposalsas indicated n the data Sheet.The tolal cosl andmajorcomponents f eachproposal hallbe publicly announcedo thealtending epresentatives f the firms.5.3.2 The evaluationcommitlee shall determinewhether the financial proposalsare compleleand without oomputationalerrors.The lowest financial proposal (Fm) among the threeshallbe givena finanoial core SI) of 1000points.The financialscores f the proposalsshallbc computedas oilows:

S/: (1000x Fm)/F

(F : amounL f specif ic financial proposal)

5.3.3 Proposals,n the quality cum cost basedselection hall finally be ranked according otheir combined echnical (St) and financial (S) scoresusing the weights (T- the weightgiven to the technical proposal, P = the weight given to the financial pr


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NEGOTIATIONPdor to the expirationof proposalvalidity, the Client shall notify the successfulConsultanlhat submittedhe highest ankingproposaln writing, by registeredetter,cable elexor facsimile nd nvite t to negotiatehe Contract.Negotiations ormally ake rom two to five days.The aim s to reachagreement n allpointsand nitial a draftcontract y the conclusion fnegotiations.Negotialions hallcommence ith a discussion f your echnical roposal. heproposedmethodology, ork plan,staffingand any suggestionsou may havemade o improvethe TOR. Agreement hall henbe reached n the final TOR, the staffing,and the barcharts,which shall ndicateactivities, taff,periodsn the field and n the home office,staffmonths,ogistics nd eporling.Changes grced ponshall henbe reflectedn thefinancial roposal, singproposed nitrates nonegotiation fthe staffmonth ates).Llaving seleotedConsultants n the basis of, amongother things, an evaluationofproposed eyprofessionaltaff, he Client expectso negotiate contract n thc basisofthe staff named n theproposal.Prior to contractnegotialions,he Client shall requireassuranccshat he staffmembers il l be actuallyavailable. he Clientshallnot considcrsubstitutions f key staff except n cases f un-expectedelays n the starlingdateorincapacityfkey professionaltaff or reasonsfhealth.The negotiationshallbe concluded ith a reviewof the draft orm ofthe contract. heClient and the Consultants hall finalize the contract o concludenegotiations. fnegotiationsail, the Clientshall nvitethe Consuhantshat received he second ighestscoren ranking o Contract egotiations. heprooedure ill conlinuewith the third incase henegotiationrocesss not successful ith thesecondarkedconsuhants.AWARD OF CONTRACTThe oontract hallbe awarded ftersuccessfulegotiations ith the selected onsultantsand approved by the competenl authority. iJpon successful completion ofncgotialions/initialingf the drafl oontract, he Client shallpromptly nform the otherConsultantshat heirorooosalsave otbeen elected.The selecledConsultant s expected olooalion pecifiedn the DataSheet. commence he Assignm0nton the date and at the

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CONFIRMATIONOF RECEIPTPleasenform heClientby telex/faosimileourieror anyothermeans:(i) Thatyoureceivedhe etterof invitation;(iD Whether ouwill submitaproposal; nd(iii) If you plan o submitaproposal, henandhowyouwill transmit t.

GeneralManager P&CA)NationalHighwayAuthorityMinistry I CommunicationsGovernment f Pakistan28-Mauve rea,G-9/1,slamabadE-mail [email protected]: ww.nha.gov.pkTelephone: 251 835 727Fax: 9251-9260419


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LETTER OF'INVITATIONDATA SI'IEETI,OIClauscl1.1 The nameof the Assignments:"Preparation and Maintcnanceof Computc rizcd CSI{".The nameof the Client s:National liqhwav AuthorifyI .2 The description ntl he objectives f theassignment re:As perTOR1,3 Phasing fthe Assignmentifany):Ni l

The Consr.rllanthallcorlmence he servicesor detailed esignupon eceipt f Letlerof Acceptance(LoA),1.5PreJ)roposalonference:es {- No -

On 8tr'Oclober 009 t I 100 ours.Thename(s)ndaddress(es)ftheOfficial(s)s are):GcneralmanagerP&CA)National ighway uthority28 MauveArea,G-9/l

lslamabadI.6 TheClient hall rovidehe ollowingnputs:As pcr 'I'Ol{ and AppendixD2,I The Documenlsare: {TOR/Backgroundnformation,Draft Form of Contlact, SarnpleFormats/Appendicestc. :RFP Encloscd2.2 l'headdressor seekinglarifications:GM (P&CA)National-lighway uthority

28 MauveArea,G-9i ,[email protected] .3 The estimated umber fkey prolesskrral tal'fl onths is:Proposed ey staff shallpreferably e permanent mployees ho are employedwith theoonsuhanls t easl ix months rior o submission f Proposal.Yes -_r/_ NoTlic minimum equired xperience f proposed ey staff s:

Minirr*nr Bll C vil pretbrablyMSC Civil plLLs{} y-earselevant

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- Othcrprtrfesskrnals Relevant lo{'essionzrlegree lus 0-i 5 ve:u relevatrtexperience

3.4 Training s an mportanteature ft his Assignment:Yes \r No

3.7 Professionaliability, nsurancesdescription r referenceo appropriateocumentation):'fhc Consultants hall be rcsponsiblc br I'rofcssional ndcmnity Bond of therequired amount at their own cost,This bond shall be in the joint name ofConsultantand the Jmploye ,The Consullanlsare required to insure thcir Employeesand Professionalsfor [Iospitalization/Medical, Travel and Accident Cover fbr the duralion ofthe Contract. The details provided in l'ara 3.5 of Spccial Conditions ofContract in Mode[ Contract.

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4.1 Thenurnber fcopies fthe Proposalequireds:-lechnicalProposal:neOriginal ndThree opres.Finanoial roposal: neOriginal ithCD in sealed nvelope.Theaddlessor writingon heploposalsGcneralManage (P&CA)NationalFlighway uthorily28,Mauve rca ()-9l1 slamabadTelephone: 051-8351727Facsimile 051-9260419Thedate nd imeofproposal ubmissions:1100 ourson 17'nOctobcr 009Validilyperiod f theproposals:120 days.The ocationor submissionf proposals:GM (l'&CA) Ollice NFIA.Theevaluationf technicalroposalhall ebased n ollowing riteria:

I)cscription/Itemsi. Qualification f the F'irmii. Approach& Methodologyiii. Wolk Planiv. Qualification ndcompetencefthe KeyStaff or the Assignmentv. Presenl ommilment ndpastperformance fthe firm

'l'otal I'oints:The minimumqualilying cchnical core

, Thc poinls earmarkedbr evaluation ub criteria iv ) above orL ur"'

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Poinlsl r00 l[100 ]ts0l16001l l00 l

1000700h

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I)cscriplion/Itcmsi. Academic ndGeneralQualificationsii. Professionalxperienceelatedo t he Projectiii. Statuswith the firrn (Staywith the firm)

Tolal Points:

5.1 l'he date, ime and address fthe financial roposal peningare:technical roposalsto be nfbrmed ater).5.4 The weighlsgiven o theTechnical ndFinancial roposals re:

Pointst30ll60l[1 ] _l100 )

Afterevaluationndapprovalf

(80%)(20%)7.2 The assignmentsexpectedo comtrlencen:Novcmber 009

TcchnicalFirrancial

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I I I I I I I I I r I I - I I I - r I

SUMMARY EVALUATION SHEETFOR FULL TECHNICAL PROPOSALSQCBS)EVALUATION CRTTERIA Max-Weight*

Firm I Firm 2Rating Score Rating Score

I. Firms ExDerierrc 10 0GeneralExDerience ithe firm 25Soecific xoeriencefthe irm 75

Il. ArDrosch end MethodoLosy t0 0Ill. Work Plan includins tafling)lV. Personnel Areas fExpertise) Oualification nd CompetencGf Key,/Proposedtafo 600

It{)icLr N,lanaEer t 5 0Sr . iost rnsi r l .cf I ( j r . )S r 0Lr r L i t \ u r \ c \ n f t 00Si le isnrecrs(04) f25:r4l=100Si!! olutnU!\'SurvLv{!.s 0-}) ( 2 5 1 4 f - l 0 lCumLruttr)roerunnicrI)ain . | | tr\Oo ual(n 25

V. Present ommitment nd pastperlormance f the irm. 10 0The basis or this is the eport from Design sctionofNHA underwhosedirection he work have beencarriedout. The currentcommitmentsare o be assessed sper worksin handby the consultant.

TOTAL 1000Excellent-100%.Vry Good 90% AboveAvertge 80 /o Average-?0% BelowAverage 5070 Non-complying 07oScore: MaximomWeightX rrting / 100.Mininuo qualiiyingscore s 707oor 700marks.


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I I IT I I I

Reting: Excellent 100% Verygood 90% AboveAverage so%Average70%Score Mrximum weight X rating 100

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BelowAverage 50% Non-comptying-o%

Ph.D. 00%Ful l ime 100%

M Sc 80% B.Sc 70% Diploma 60%Parl imewithpreviousssociations50% Ptrt imeonly or iis assignmenl0%

Sub-Criteria for Project related experience(i) Total experience No. ofYears)(iD Experience n requiredpostQt{o.of Years)(iiD Nature of Projects(iu) Standingofemployers(Companyunder which served)(u) InternationalExperience

20%20%20%20%20%

PERSONNEL VALUATIONSHEETPOSITION AREAOFEXPERTISE Name Academic ndCeneralQualificationweieht 0%Proiect eiatedExperienceWeieht 0%

Status ith heFirmt00/. OVERALI- ATING(Sum f woightedRatines)(Sholl all expenslo be evaLuated)

PercenlageRating WightedRating(A)PercentageRa1;ng WeightedRating(B) Percenlage WeighrdRating C) (A-B+C)

Sr. Clr.it lruine!'rSr.OuirDtih.,urve\'(nSi te nr inecrs 0.1l5i le ( , lLrnt i ! \Srrrrc\ur-r04 1Cornplrter)rog,ar|rmc.Dal6 lirtr\ ODcfatol


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TECHNICALROPOSALORMS


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F-orm II.IRM'S RI]I].T]RENCERclevantScrvices arriedOut in the Last Ien YearsWhich Best llustrateQualilications

Using n the formatbelow,providenformation n each eference ssignmentor which your firm,either ndividuallyasa corporate ntityor asone of the major companies ithin a consortium, aslargely onlracrei.

Assignment ame: Counlry:

Location ithinCountry: ProfessionalStaff Provided byYourFirm:Namcof Clicnt: No of Staff:

Addless: No c,r{'Staff onths:

Slart Date(Month/Year): Completion Date(Month/Year): Approx. Value of Services (inCurrentUSD/Rs.)Nameof AssociatedFirm (s), f any: No. of Months of

ProfessionalStaff Provided by AssociatedFirm(s)Name of Senior Staff (Project Director/Coordinator, Team Leader) involved and functionsperformed:

Narrativc cscriptionf ProjcctDescriptionf ActualServices rovidedy YourStaff

Name;Consullants'

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Form A 2APPITOACIIPAPERON METIIODOLOGY I'ROPOSEDFOITPEITFORMING HE ASSIGNMENT DESIGNSERVICES


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FormA 3COMMENTS/SUGGESTIONSF CONSULTANT TOR DESIGNSEITVICES

On he Termsof ReferenceTOR)1.2 .3 .4.

5.6.Etc.

On thedata, ervicesnd acilitieso beprovided y theClient ndicatedn the TOR: DesignServices1.2 .3 .4.5 .Etc.


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Form A 4

I]ORMAT OF CURRICULUMVITAE (CV)FOR PROPOSED EY STAFF DESIGNSERVICES

Proposedosition:Nameof Firm:.

1 .

3 .4.

Name of StafiProl'ession:

5. Dale of Birlh:6. Ycarswith irm:7, National i ty:8. Membershipn Professionalosieties:

9.(Membershipf PEC s Mandatory)DetailedllasksAssigned n heProject:

10. Key Qualifications:[Give an outline of staff member's experience and training most pertinont to tasks onassignment. Describedegree of responsibilityheld by slaff member on relevantprcviousassignmentsndgivedates nd ocations.Useuptoonepage].11. EducationlSummarize ollege/universitynd otherspecialized ducation f staff member,giving names finstituticns, daLes ltendedand degrees btainedl.12. Employrnent ecordIStarting with presentposition, list in reverseorder every employment held. t,is1 all positionsheld by stalTmembcr sincegraduation,giving dates,namesof employing organizations, itle ofpositionsheld and ocationof assignments. or experiencen last ten years,alsogive typesof 'activitiesperformedand Client references,where appropriate].

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13. Languagesfindicate roficiency n speaking,eading ndwriting of eachanguage: xcellenl, ood, air, orpoorl.

14. CertificationI, the undersignedertify hat o thebestofrry knowledge ndbeliel these io-data orrectlydescribe ysell myqualificationsndmy experienoe.

Date:Signature f StaffMember Day/\4onttr/Year

Authorized lficial from the irm


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I I I IT I I IT I I I I I I I I I I I -

Form A 5COMPLETIONAND SUBMISSIONOF REPORTS DESIGNSERVICES(As PerTOR)

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Reports Datel .2.3.4.5 .6.7.8 .9.

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I I I TI I I IT I T I - I I I I T I T T

Form A 6COMPOSITIONOF THE TEAM PERSONNEL ND THE TASKSTOBE ASSIGNED O EACHTEAM MEMBER. DESIGNSERVICES1 Technical./ManagerialStaff

NamePosition Tasks

AssignmentPresentlocation Nameofassignmentinvolved andclientsname

rbK# ar


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I I I I - ITIFormA 7WORK PLAN/ACTIVITYSCHEDULE

Items of WorlVActivities Monthly Program from date of assignment in the form of a Bar Chart)1 7 J 4 5 6 1 8 9 10 l l 12 13 l 4 l 5

43.


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T I I I I I I I I T I I I I I IT I T I T

Form A 8WORK PLAN AND TIME SCHEDULEFOR KEY PERSONNEL

Name Position Months (in the form of a Bar Chart) Number of MonthsI 3 6 7 8 9 l 0 l l t 2 l3 l,t

Full Time:Pal1Time: ActivitiesDurationYours aithfully,

Signature(Authorized epresentative)Full NameDesignationAddress

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I I rrI rrI

FormA 9CURRENTCOMMITMENTSOF THE FIRMList mustbe comprehensivencluding roject rom clients ther henNHA aswell

Name of project Single or JV Task Assignment Start date of the project Expected date ofcompletion

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FINANCIAL ROPOSALORMS

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Project:

Form A 10BREAKDOWN FRATES ORCONSULTANCYONTRACT

Firm:

Notes:Item No. I Ilasic salary shall include actualgrosssalarybefore deductionoftaxes.Payrollsheet or eachproposcdpcrsonnelshould be submittedat the timeof negotiations.ItemNo. 2 Socialcharges hall ncludeClient'scontribution o socialsecurity, aidvacation,avelagesick leaveand other standardbenefitspaid by thecompany o the employee. reakdown fproposedpercentagehargesshouldbe submittedand supported seeForm 2).item No. 3 Overheadshall ncludegeneraladministrationcost, rent, olerioaland

junior professionalstaff and business ettingexpenses, tc, Breakdownofproposedpercentage harges or overhead hould be submittedandsupporledseeForm 3).Item No. 5 Feeshall include companyprofit and shareof salary ofparlners anddireotors ifnc1 billed individually for the project) or indicated n overheadcostsofthe Company.Item No. 7 Normally payableonly in caseof field work under hard andarduousconditions.Note I The minimumpercentagef item(1) shouldbe preferably 0% of(8).Note 2 The consuhanl s to provide appointment ctter and attdavit/unde takingduly signedby eachof the ndividualstaff members howingsalary atcsas above. Further during execulion each invoice will also be providedshowing that the professionalshave been paid their salariesas per basicratesmentioned lierein. Failing to which, NHA will take punilive actionagainst the consullant and shall deduct the deficienl amount lrom hismonthly nvoice.Moreover t will be considered s a negativemarkon hisperformancehat will be considered or future projects.

FullName:Signature:

Name Position BasicSalaryper Cal.Month

SocialCharges(%ageofr )Overhead(Voage f1+2)

Sub-Totalr l + ? + ? \Fee(Yoagcof 4)

RatcperMonthforprojectOffice

FicldAllow.(%ageofl )

RateperMonthfor FieldWork(1 ) (2) ( J , / (4) (5) (6 ) (7) (8)

O / 1o(6

Title:


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BREAKDOWNOF SOCIAL CHAITGES DESIGNSERVICES

Sr.No, Detailed )escription As a Toageof BasicSalary

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BREAKDOWNOF OVEITIIIIADCOSTS DESIGNSERVICES

Sr.No. DetailedDescription As a Toage f Ilasic Salary andSocialCharqes


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F'ormA 13Page of2ES'TIMATED LOCAL CURRNNCYSALARY COSTS/REMUNEITATIONDESIGNSEI{VICES

Sr ,No. Name Position Staff-Months MonthlyBillingRatc Tolal EsXimatedAmount (I ls.)L Profcssional taff

Sub-Total:


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Sr,No, I Posit ion Stal'l'-Months Monthly BillingItate TotalEstimatedAmount Rs.)u, Non-TcchnicalStaff

Sub-'Iotal:

FormA 13Page of 2ESTIMATED ,OCAL CURRENCYSAI,ARYCOSTS/REMUNERAT'IONDESIGNSERVICIIS

Note:The Consultants to propose taffman-monthsor the non-technicaltalf &nrovide umpsumcostn itemNo. 10of formA-14.

\bq


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Form A 14Page of2DIRECT (NON-SALARY)COSTS

S,No. Nomenclature Unit Quantity Unit Pricc 'l 'otal Amount1 Rent trr Olfice Accommodation L.S2. OfficeUtilitiesCosts L.S3 . Cost/rentalfFurniture/Furnishings L,S4. Cost (rentals)of Office/OtherEquipment

i) Computersandaccessoriesii) Photocopymachinesiii) Comrrunicationequipmentiv) Drafting/Engineeringequipmentv) Suweyinginstruments(rentals)vi) Costof Laboratorytesting to.vii) TransportVehicles(Rentals)

I , ,S


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l'orm A 14Page of 2

S.No. Nomenclature Unit Quantity Unit Price I'otal Amount5. Communication xpenses Permonth6. Cost br Suwey L.S7. Draft ng,{Reproductionf Reports L.S8. Prolbssionaliability cost/Premtum This s 1obepaid by the firmfrom itsovcrheadsand

hereamountpayable s onlyto bementioned.9. Office/Drafting upplies L.S10. SupportStaffas needed or keyprofessionalslaff along withnumber,charge ate and categoryfor review

L.S

11 . Othersnot covercd above o complywith 'fOR requirement. L.S'fotal:


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Form A 15SUMMAIi.YO}- COSTOF'CONSUI,TANT'OR DESIGNSERVICES

Notc: 1- This cost s supposed o be built up in bid price and if any thing is leftblank it should be deemed o be included in cost except for itcmsprovided through constructioncontract,

2- The dues and salariesof staf f are payablc by thc consultant n timeand not later than 10"' of the precedingmonth positivoly. n case offailure to do so Employcr shall intet'vene and pay these dues andsalaricsof the concerned taff mcmber(s)and rccover from thc invoiceof thc consultantat actual chargcspaid plus 17o of the amount. Thiswill also bc accounted br adversely in making assessment f theconsultant n the nrxt ovaluationprocess or onlistmcntof consultantswith report of suchdofaults,

Amount (Rs.)cscription

SalaryCost/Remuneration

Direct Non-Salary)os t

33


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A, PREAMIILE:1. CompositeScheduleRates CSR)wereoriginallyprepared y NHA in 1990and then it was prepared n 2000 preparedby M/s Sampak.Aflerwards stnce

2005 heCSRhadbeen evised nyearlybasisby NHA itsellKeeping in the ohanges n market prices of various construction materials,manpowerand equipment, he CSRneeds o be upgraded revised.

2. National ighwayAuthority ntendso engagehe services f a Consultantorpreparation f a new CSR Revision f CSI{ 2009preparedn Jan2009,Theserviceso beprovided reasundet:a) Preparationf anew CSR/ General evision f CSl{ onyearlybasis.b) Maintenance f CSR and revisionon quarterlybasis,by Review of

Market Ratesand to fix applicablepremium(upwardor downward) oruse of NHA, in Preparationof Project Estimatesand other relatedmatters.c) InterimReporton applicable remium etrvesnhe periodJan.2009 oAug. 2009, or the CSRprepared y NHA.

3. Primary aim for preparationof Composite Schedule of Rates for NationalHighway Authority is to provide he facility to the engineers,n taking rationalandquickdecisions n the ollowingaspects:i. To prepare rojectEstimate ndPC-I.ii. To evaluate enders.iii. To decide n ClaimsandVariationOrder.iv. 'I'o conductArbitrationmatters.

4. In order to preparean authenticSchedule f Ratesand to keep t effective, hebasic equirements re:i. Collection of first hand healthy information regarding Manpower,Material andEquipmentcosts.ii. Merging the above information in proper proportronsaccording toconstructional equirements,o create he rate of a work i1em,iii. Updating he data nputseveryyearor from time to time, to revalidatethe tem rates.

SCOPEOFWORKIDetailsofthe works o be carriedout by the Consultant re asunder:-1. PRELIMINARY WORKS:a, A team comprising Project Managet, Sr. Cosl EngineerSurveyorwill study each tem of GeneralSpecifications ndof requirement f materials or all itemsof construction.

and Sr. Quantityprepare he format

55


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This team will earmark fhe sourcesof construotionmaterials fbr all items.availablen all the our provinces f Pakistanor :

l l .

Al l quarriesof Sub-base,Base Course, Crushednggregate ndSande[c. n 4 provinces.All Steel e-rollingMills in Pakistan.About 00About 5About 20About 0About 0About

rrr . Br ickKi lns n Pakistan.lv . PipeManufacturersn Pakistan,v All TransportersGoodsAgenciesn Pakistan.vi. All manufacturersof bitumenislic materia.IsnPakistan.vii. All manufacturers suppliersof items such as, About500neoprenepad, bearing devices expansion oinls,traffic signs,paints,slructuralsteel,oint fillers etc.

F'IELD WORKS:Four teams, one for eachprovinoe)will undertakehe gigantic ask of visiting orcontactingeach a:rd every production unit I manufaclurer about 2500) in all theprovinccso collect ates f variousnputs, s ollows:' Identification of active, untapped and abandoned, crushed and naturalaggregate uarries,- 'fo collect basic rates of materials a1 the quarries, production units andmanufacturingacilities n all distriots.- To collect he ransportationates f variousypesof materialsn all provincesto determine he effect of lead.- Equipment rental charges shall be calculated by the consultant based on

present wingandoperating os1.- Manpowcr atesshall be obtarnedor all districts.This exercises to be very exhaustive nd accurateo prepare represenlaliveSR,which is acceplableo all in NIIA, its Consultants ndContracfors. his is essential sany erralic nformationoanorealeots ofproblemsduring he effectively ofCSR,Field Teams,one lo r eachprovinceconsisting f one AssistantEngineerand oneAssisla.ntQuantitySurveyorwith vehicle,will tour their respeotive rovince or aboutI weeks 2 months) o collect above nformationsand convey their findings Lo theirIlead Office on prescribed erforma" his team rvill also collectrales or variouscategoriesf labour or each is trict.RcsoulcesRequired:Assis(antEngineer. 4 for 2 months.Assistant uantitySurveyor. 4 for 2 months.Vehicle 4for2months.

36


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3. OFFICE WORKS:a. Monitorirrq of ficld works and Data Entrv:

Sr, CostEngineer il l monitor heprogress f field teams.ProjectManager,Sr. Cost Engineerand Quanlity Surveyor will punctuatehedatacoming rom held, for dataentry constitulingabout250"000variables.One CompulerProgrammerand four ComputerOperatorswill feed data n thesoftrvare or 92 districts, This is a huge work of entering about i,5 millionimpressionsn the databank. his team will also prepareWindow BasedSoflware to be used n 3-M Formula, o be prepared eparately,o makeRateAnalysis f each temof CSR.Projeot Managerand Sr, Cost Engineerwill also collecl various nformationsregarding he fleet of equipmentwhich are normally used in road and bridgeprojecls hese are about 80 in number.Thus equipmentowning and Operatingcost or each ype of equipmentwill be prepared, asedon presentmarket ates,for usen theRevised SR.This team r.vill herebyoperate he softwareand complete he programme. heprogramme ill thenbe checkedrom variousangles o see hal it is accurate ndeffeclive.

b. Resourceslcquilcd for (Item 3 above):ProjectManager. 1 for 3 months.Sr .CostEngineer. I for 3 monlhs.ComputerProgrammer, I for 3 months.Sr. QuantitySurveyor. I for 3 months.DataEntryOperators. 4 for 3 months,Vehicle; Offioe. I for 3 months,Field. 4 for2 months,PhotocopyMachine, I for 2 months.Computer. 4 for3 months.Printer, I for3 months.

ManpowerTraveling,Hotelingandcommunioalions xpendituresmay bementionedn['inancialProposals.Now as hequantumof work is briefly described ereabove l canbe seen hatproposedmanporver nd equipmenlnput is exlremelyessentialo gather he ground nlormationand to avoid objection from any quarterregarding rates of items on which lhe allplannrng nd enderings based.AboveGeneral evision f CSR vill becarried uton yezuly asis:Ratesanalysisshall be basicallyprepared or normal construclionproject.Factor shallbe worked out for the variable ike transportation ostse1c o estimatecommensuratewith the sizeof the project.Followingaspects hall also be kept n mind to providef'actors ffecting heprioes.

4 .

3'1


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C.

i. GeneralEscalation,ii. DoubleTaxation.iii. Constructionfservicesoad n crLsefnew alignment,iv. Extraoverhead ue o expalriale tzrffv. Other actors,Documents ill accordinglybepublishedor eachdistrict of the four provinccs.

Documentation nd Submission:Consultant hall submil ollowins documentso NFIA.

As a very first step he consultant hall submit he interimreportwithin aperiodof 15daysalter agreement,A report on quarterlybasisshall be submitted o NI-IA, calculating hepremium(upwardor downward)on ratesalongwith all backupdata andanalysis.Materials ates ranspofiation ates,manpower ales and equipment atesshall be submitted as first documentalongwith all backup data andanalysis.Draft CSR shall be submitted o NllA for their review and comments,these ommentswill beprovided o the oonsuliantwithin fifteen days.l0 oopiesof ring bound CSR shall be submitted s final document oNHA.11 Training of staff of P&CA and Design seclionor olher NHA nominatedpersons, n mutually agreed chedule hallbe arranged y theconsultantsal his office. This tfaining shall ensure hat personsunder raining canoperatehe soflwareprogramme,

OUARTERLY REVIEW OT'CSRFOR FIXING PREMIUM:l . -lhe Consultantwill maintainaTeamof Experts,who will collecl ralesof variousessenLial arket tems,affecting he cost of the Projects.Essentialmarket temsinoludeollowing:-

a) Changen rateofFuel (Diesel)b) Changen rateof Labourc) Changen rateof Cemenld) Changen raleofSteele) Changen rateof Bitumenf) Changen rateof any othermarket tem, recommendedy NIIAg) Changen Govt.Levies Taxes ifany).

2. Considering he abovechanges,he Consultant .vill establishpremium(PlusorMinus)on quarlerly asis n ollorving isciplines fworks.a) RoadWorks Bill Nos.1,2& 3)b) StructuralWorks Bill Nos.4, 5 & 6).

5g

a)b)

c)

d)


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4.

3 ,

4.

3 .

Abovepremiums hallbe estimated,onsideringStructuralworks.The Consultant hall olficiallyback-up, or useon NHA Proieots.Resouroes equireda) ProiectManagerb) Sr.CostEngineerc) CompulerProgreLrnmer I for 3 Monthsd) PhotocopyMachinee) ComputerI) Printer Laser)

a Model Projeclof Roadsandrecommendhe Premiumswith

I for 3 Monlhs1 for 3 Months

I for 3 MonthsI fbr 3 MonthsI fbr 3 Months

D. INTtrRIM REPORT ON APPLICAIILE I'REMIUM IIETWtr]EN JAN-2009 TOAUG-2009.L In order o addresshe urgencyof requiremenl or establishing remium n thelast 8 months, he ConsullanL ill base heir rvorkingon the CSR-2009, reparedinJan 009.2. TheConsultant ill compaxeheeffectof changesn minimum ive (5 )EssentialMarket tems(asabove), etween an.2009andAug. 2009,

Weightages or above tems sha.llbe those, as adopted by NFIA in projectsrecenll],awarded br RoadsandStructures.'Ihe Consultalt will recommend he applicable premiums for Road a:rdStructuralWorks of NHA, with all relevant ackup.

5. Resources equireda) ProjectMangerb) Sr, CostEngineerc) ComputerProgrammerd) Photocopy achinee) Computerf) Printer Laser)

DURATION:Totalduration fthe contracts 02 years.

1 for 2 MonthsI for 2 MonthsI for I MonlhsI for I MonthsI for I MonthsI for I Months

--oo000*-

5cI


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MAN-MONTHANDACTIVITYSCHEDULE

APPENDIXTo estimateConsultant'snputsandoostsbr the assignment, an-month and activity schedules re to be providedas per enclosedformat FormsA7 andA8). Thesewo scheduleshould orrelate.


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CI,I[,NT'SREQUIRIIMENTSI'ROM'I'HUCONSIJLTAN'TS

APPENDIXCSolTrempoflant requirements rc:1. Selecting ConsultingEngineer s one of the most impofiantdecisions an owner or Client makes, The most impofiantstandards or this are technical competence,managcrialability,professional ntegrity and fairness of fee structure. The Clientwill seek nformationon all theseaspecXsy:a. Obtaining comprehensive written infiormation fiom theConsulting Engineer in lorm of RFPs and should becompleted n full providing all details as correctly knownas possible. It has been experiencedhat some Consultantstry to hide their deficienciesviz-a-viz the requirementsofTOR by making unclear and vague statement. It will bepolicy ofevaluators hat vague statemenland ack ofclarityin proposalson specific ssuesmay be reason o downgradethe raling.b. Talking to the seniorpersonnelofthe Consultants,c. Consultingheir Clients.d. Viewing the projects hat they have accomplished nd visitthc users.e. Visiting the premises of Consulting Engineers andexamining systems and method of works as well ashardware and software abililies available. Senior

Managcmcnt (minimum Diroctor lovcl) shall rcgularlyvisit a1 leasl once a month and hold meeting withEmployer's epresentation.f. The approachand methodology proposed ncluding workplan, activity and man-month schedule should bemeaningful and fully coordinated to judge theunderstanding of the proposed assignmenl by theConsultant.tr'or Itcms (b) to (c), the inspcction can be held any timcprior to or af'teraward of work to the Consultants. Duringthe inspection f the sccnario found is not compatiblewithwhat is presentedduring presentationsor as per Contract,the Consultant s liable for action dcbarring lbr 2 ycars fo rfuturc projccts which may or may not include black Iist ingaction,

ffi


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APPENDIXDPFJRSONNEL,EQUIPMENT,F'ACILITIES ANDOTIIERSSERVICESOI 'TO BEPROVIDEDBY TIIECLIENT

As perTOR

\L


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APPENDIX-E

COPYOFMODEL GREEMENT(Tobe inalized uringNegotiations)

l i :


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Con ra ct lb r E ngineering Consu a ncy_.,{ervices(Lump um) /ah("rlY

(NAME OF THE CONSULTANTS)

For

(BRIEFSCOPEOF'SERVICES)ot' (NAMts, r-PROJECT)

Month and Year

qq

NAMII OI'CLIENT)


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II .l1.11 .21 .31 .41 .5i .61 .11 .8

2.12.22.32.42.52 . 62.72.7 .12.7.22 .7 .32.1.42 .82.92.9 .1L v - 1 ,2.9 .32.9.42 .9 .5

3 .1) . L-f. -)) . +3.5J . O3.73.83.93.104.4 .1

TABI,E OF CONTENTSF'ORMOF CONTRACTGENERAI,CONDITIONSOF CONTRACTGENERAL PITOVISIONSDefinilionsLaw GoverningheContract[,anguageNoticesLocationAuthorized{epresentativesTa.res ndDutiesLeader f JointVentureCOMMENCEMENT,COMPLETION,MODIFICATION,AND TERMINATION OF CONTITACTEfieotivenessf ContractTermination f Contractor Failure o Become ffcctiveCommencementf ServicesExpiration f ContraolModificalionExtensionf Time or CompletionForceMajeureDefinitionNo Breach f ContractExtensionf TimePaymentsSuspensiolf Paymentsy heClientTermination13yheClientBy theConsuhantsCessationf ServicesPayment ponTerminationl)ispulesaboutEvents f 'l-erminationOI]LIGAI'IONSOF THE CONSUI,TANTSGeneralConsultantso11oBenefit rom Commissions,iscounts, tc.ConfidentialityProfessionaliabilityOther nsuranceo be akenou1 y theConsultantsConsultants'ctions {equiringClient'sPriorApprovalReporlingObligationsDocuments repared y thc Consultantso be he Propefiyof theClientEquipment ndMaterials urnished y the ClientAccounting,nspeotionndAudilingCONSULTANTS' ERSONNEI, ND SUBCONSUI,TANTSDescription f Personnel

bq


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4.23 .

I{emoval and/or Replacement f PersonnelOBI,IGATIONS OF TI{E CLIENTAssislance,Coordinalionand ApprovalsAssistanceCo-ordinalionAnorovalsAi:iess o LandChangesn the Applicable LawServices ndFacilitiesPaymentsPAYMENTS TO TI.IE CONSULTANTSLump Sum Remr-merationContractPriccTerms and Conditionsof PaymentPeriodof PaymentDelaycdPaymentsAdditionalServicesConsultants'Entitlement o SuspendScrvicesSETTI,EMENT OF DISPIJTESAmicableSettlementDispuleSeltlementINTEGRITY PACTTTIE RIGII'I'S AND DUTIES OF TIIE CONSULTANTSObligalionsindirect PaymentsItoyaltiesProvisionof ExoerlTechnical dvicePenaltySPI'CIAL CONDITIONS OF'CONTRACTfi)etails o be linalized by the userslAPPENDICESAppendix A-Description f the ServicesAppendix B-ReportingRequirementsAppendix C-Key Personnel ndSubconsultantsAppendix D-Breakdown f ConlractPrice n ForeignCurrencyAppendix E-Breakdownof ContractPrice n Local CurrencyAppendix F-Services ndFacilities o be Provided y the ClientAppendix G-lntegrityPactALTERNATE TITLE PAGE IN CASE OF'JvALTERNATE FORM OF CONTRACT IN CASE OFJV

5.15.1 .15 . t .25 .1 .35 .25.35.45.56.6 .1o-z6.36.46.56.6o .17.17.28.9.9 .19.2q 19.49.5ilLIV

V


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(a)(b )(cl

(b)

fNotes:L

2.

FORM OF'CONTRACT

Use his Form of Contractwhen he ConsuhantserformServices sSoleConsultants.In cqse he ConsultantserformServicesas a Membero/ the ointrenture,use heForm ncluded t theend.

3. All notesshould be deleted n the./inaltext./This CONTRACT (hereinaller alled he "Contract") s made onmonth)ol'_ (year),between,on the one hand(I{ereinaiter alled he "Client"which expression hall include herepresentatives and permitted assigns) and, on the(hereinafteralled he "Consullants"hichexpressionlegal epresentativesndpermitledssigns).WFIEREASta, the Clienthas equestedhe Consultantsas defined in the General Conditions(hereinaileralled he Services");nd

the Consultants,having represenledprofessional kills, and personnelprovide he Serviceson the

NOW'lllEI{EFOR[ thePartiesL The followingpartofthisContract:

theGeneral

Appendix FAppendixG:

they have the requireduroes, have agreed tosct orlh in this (lonlract;

shall be deemed o form an inteeral

Appendicesare not used, he words "Not Used"and on theelow/next o the title of the Appendixcarryingthe itle o/ that Appendix.lDescriptionof the ServicesReporting {equirementsKey Personnel nd Sub consuhantsBreakdownof ContractPrice n Foreign CurrencyBreakdown fContractPrice n [,ocalCurrencyServiccs& Facilities o be Provided by the ClientIntegrityPaot fbr Services boveRs.10million)

1 r - l1 |

the S


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2. 'lhe mutual ightsandobligations fthc Clientand he Consultantshallbe asset orth n theContract,n particular:(a) the Consultanls hall carry ou1 he Services n accordance ith theprovisions f theContract; nd(b) the Client shall makepaymentso theConsuhantsn accordance iththeprovisionsflhe Conlract.

IN WITNESSWHEREOF,heParties ereto avecausedhis Contracto be signed ntheir respectivc amesn two identical ounterpafis,achof which shallbe deemed sthe original,asof theday,month andyear irst abovewri11en.For and on behalf of

WitnessSignaturesName

(CLIENI)Signatures

TilleNameTitle

(Seal)

For andon behalfof

WitnessSignatures

(c0NSrJL'r'ANTS)S gnaluresNameame

'l'itlc Title(Seal)

ffi$(L$1"i


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t . l

II. GENERAL CONDITIONS OF CONTRACT1. GT]NI]RAL PROVISIONS

DcfinitionsUnless the context otherwiserequires, he following terms whenever used inthis lontract avc hc ol lowingmeanings:(a) "Applicable Law" means he laws and any other instrumentshaving theforceof law in the slamic tepublicof Pakistan, s hosemay be issuedand n forcc lrom time to time:(b) "Contract" means the Contract signed by the Part ies, o whish these

General Conditions of Contract(GC) are attached, ogetherwith all thedocuments isted in Clause1 of such signedContract;(o) "ContraolPrioe" means he prioe to be paid lbr the perfbrmanceol'1heServices,n accordanoe ith Clause ;

"Effective Date" means the date on which this Conlract oomes intoforce and effect pursuant o Sub-Clause .1;"GC" means heseGeneralConditions f Contraot;"Government" means the Government of the Islamic Republic ofPakislanand/orProvincial Government(s);

(g) "ForeignCurrcncy"means urrency ther han he currency f IslamicRepublic f Pakistan.;(h ) "Local Curucncy"means hc curency of the IslamicRepublicofPakislan;(i) "Member" n case he Consultants onsistof a joint ventureof more

than oneentity,means ny of the entities, nd"Members"mear-rsll ofthese ntities;0) "Parly"means he Client or the Consultants, s the casemay be, and"Parties" eans othof them;

(d)

(e )(0

(k) "Personnel" eans ersons iredby theconsultantas employees nd assignedSeruiccs r anypart hereof;Consultanls or by any Subto the performance of the


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1.2

1.3

1.4

0)(mJ

tn)

"SC"means he SpecialConditions f Contractby which theGC areamendedr supplemented;"Sewices"meanshe work to beperformed y the Consultantsursuant10 hisConlract, sdescribedn Appendix ;"Subconsultant"means ny cntity o which he Consultantsubcontractany part of the Servicesn accordance ith the provisionsof Sub-Clause.6;"-lhird Par1y"meansany personor entity other than the Client, theConsultantsr a Subconsultantl ndlo ,

(p) "Project" means he work specified n SC for whichconsultancyervices redesired.Law Govcrning he Contractl'his Conlract, its meaning and interpretatior.r, nd the relation belween thePartiesshallbe governedby the Applicable Law.LanguagcThis Conlract has been executed n the English languagewhich shall be thebinding and controlling language for all mallers rclating to the meaning orinterpretalionof this Contract. All the reportsand communicationsshall be intheEnglish anguage.NoticesAny notice, request, or consent made pursuant to this Contract shall be inwriting and shall be deemed o have beenmade when delivered n person o anAuthorized Itepresentative of lhe Party to whom the oommunioalion isaddressed, r when sent by registeredmail, telex, or facsimile to such Party atthe addressof the Authorized I{epresentatives pecified under Sub-ClauseSC1.6. A Paty may change ts address or notice hereunderby giving the otherPartynoticeof such change,LocationThe Services hall be perlbrmed at such ocationsas are specified n AppendixA and, where the location of a particular task is not so specifled, at suchlocationsasmulually agreedby the Parties.Authorized Representatives

Any action required or permitted to be taken, and any document required orpermitted o be executed,under this Contracl by the Client or the

1.6


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L,'7

1.8

2.1

t ' ,

shall be taken or executedby the Authorized Representatives pecified n theSC,'I'axesand l)utiesUnless specified in the SC, the Consultants, Sub oonsultants, and theirPersonnelshall pay such taxes, duties, fees, and other impositions as may belevied under the Applicable Law, the amount of which is deemed o havebeenincluded n the Cortract Price.Lt:adcr of Joint VentureIn case he Consultantsconsistof a joint venlure of more than one entity, theConsultanlsshall be ointly and severally bound to the Client for fulfillment ofthe termsof the Contractand designatehe Member named n the SC to act asleaderof the Joint Venture, for the purposeof receiving instructions rom theClient.

2. COMMENCEMEN.I., COMI,LETION, MODII]'ICATION,AND TI]ITMINATION OF CONI'IIACT

ElTectivencssf Contract'fhis Contract shall come into force and effect on the date (the "EffectiveDate") of the Client's notice to the Consultants nstructing he Consultants obcgin carrying out the Services. This notice shall confirm that the efl'ectivenessconditions, f any, isted n the SC havebeenmet.Termination of Contract or Failure to Bccomr:EffectiveIf this Contraothas noLbecomeeffeclive within such ime period after the dateof the Contractsignedby the Partiesas shall be specified n the SC, eitherParly rnay, by not less han 1wen1y ight (28) days written notice 10 he otherParty, declare his Conlract 1o be null and void, and in the event of such adeclaralionby either Party,neither Parly shall haveany claim against he otherParty excepl for the work (if any) already doneor costsalready ncurred by aParty a1 he requestof the other Party.Commcncementof Services'1hc Consultantsshall begin carrying out thc Serviccsat the cnd of such timcperiod after the Effective Date as shall bc specified n the SCExpiration of Contract

tJnless erminated arlier ursuanto Sub-Clause .9, his Contract hallexpirewhcn, pursuant o the provisionshereol the Serviceshave beencomplctedand

2.4


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) t

2.6

the pa),mentsof remunerations ncluding the direct costs if any, have beenmade. The Servicesshall be completedwithin a period as is specified n theSC,or suchextendedime asmaybe allowedunderSub-Clause,6.'l-heterm"Completion f Services"s asspeciiiedn the SC,ModilicationModification of the terms and conditions of this Contract, including anymodifrcation f the scopeoflhe Services r ofthe ContractPrice,may only bemade n rvriting, rvhichshall be signedby both the Parties.Extensionof Timc for ComplctionIf the scope r durationof theServicess increased:(a)

(b)lc ,

the Consultants shall inform the Client of the circumstancesandprobable ffecls;the increase hall bc rcgardedas Additional Services;andthe Client shall extend the time for Completion of the Servicesaccordingly.

J 1 ForceMajeure2.7.1 Definition

(c) Force Majeure shall not inoludc insufficiency ofmakc any payment equiredhereunder.

5z

(a) For the purposesof this Con1rac1,Force Majeurc" mcans an evenlwhich is beyond the reasonable onffol of a Party and which makesaParly'sperformanoeof i1sobligations under the Contract mpossibleorso irnpracticalas to be considered mpossibleunder the circumstances,and noludes,but is not limited to, war, riots, civil disorder,earthquake,fire, explosion, storm, llood or olher adverse weather conditions,strikes, ockouts or cther induslrial actions (exceptwhere such strikcs,lockouts or other industrial actions are within the power of the Partyinvoking ForceMajeure 10prevenl),confiscation or any other actionbygovernmenl gencies.Force Majeure shall not include (i) any event which is causedby thenegligence or intentional action of a Palty or such Parly's Subconsultantsor agentsor employees,nor (ii) any event which a diligentParty could reasonably have been expecled to both (A) take inLoaccount at the time of the conclusionof this Contracl and (B) avoid orovercome n the carrying out of i1sobligationshereunder.

(b )


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2.8

2.9

2.7.2 No Broach f ContractThe failure of a Party to fulfill any of its obligations under the Contract shallnot be considered o be a breach of, or default under this Contract insofar assuch inability arises rom an event of liorce Majeure, provided that the Partyaffectedby such an event; (a) has taken all reasonable recautions,due careand reasonablealternative measures n order to carry out the terms andconditionsof this Contract;and (b) has nformed the other Parly in writing notlater han fifteen (15) days ollowing the occurrence fsuch an event.

2.1 3 Extcnsionof TimeAny periodwithinwhicha Partyshall,pursuanto this Contract, omplete nyactionor task,shallbe exlendedbr a periodequal o the time duting whichsuchPartywasunableoperform uch otion sa result fForccMajeure.

2,7,4 PaymentsDuringthe pcriodof their inability to perform he Services s a rcsult of aneventof lrorccMajeure,heConsuhantshallbe entitled o continueo bepaidunder he termsof this Contract,as well as to be reimbursedor additionalcosts easonablynd necessarilyncurredby themduringsuchperiod or thepurpose f the Selices.and n reactivatinghe Services fter the end of suchperiod.Suspr:nsionf Payments y the ClicntTheClientmay,by written otice f suspensiono theConsuhants,uspendllpaymentso theConsultantsereunderf theConsultantsail 1operlbrmanyoftheir obligalions nder his Contract,ncludinghe carryingout oflhe Services,provided hal such notice of suspensioni) shall specify he nature of thefailure,and(ii) shall requesl he Consultantso remedysuch ailure within aperiodnot exceedinghirty (30) daysafter receiptby the Consultanls f suchnoticc f suspension.'l'ermination

2,9.1 By thc ClientThe Clienl may terminate his Con1rac1,y no1 ess han thirly (30) days writtennotice of termination o the Consultanls, o be givenafterthe occurrenceofanyof the events pecified n paragraphsa) tbrough e) of this Sub-Clause .9.1and sixty (60) days' n the caseof the event eferred o in paragraph f):(a) if the Consultantsdo not remedy a failure in the performanceof their

obligations under the Contraot, within thirty (30) days after being


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(d)

(1)

(b)

nolified or within any further period as the Client may havesubsequentlypprovedn writing;(b) if the Consultantsecome or, if the Consultantsonsistof more hanoneentity, f any of their Members ecomes)nsolventor bankruptor

entcr nto anyagreements ith their creditorsor reliefof debtor takeadvantagef any aw for the benefitof debtors r go nto licluidation rreceivershiphether ompulsory r volunlary;(c) if the Consultantsail to comply with any final decision eached s aresultof arbitration roceedingsursuanto Clause hereof;

(el

if the Consuhants ubmit to the Client a statemenlwhich has a materialeffect on the rights, obligationsor intereslsof the Client and which theConsultants now to be f'alse;it as he result ofForce Majeure, he Consuhanlsare unable o performa material ortionofthe Servicesor a periodofnot less hansixty (60)days;if the Client, in its solediscretion,decides o tcrminate his Contraot.

2.9.2 Bv thc Consultants'l'heConsultants ayterminatehis Contract, y not ess han hifiy (30)dayswrittennotioe o theClient,suchnotice o begivenafler he occurrence f anyof the events pccifiedn paragraphsa) hrough d)of this Sub-Clause.9.2:(a) if the Client ails o payany monies ue o the Consultantsursuantothis Contract nd not subject o disputepursuanto Clause7 withinforty-five 45)daysafterreceivingwrilten notice rom the Consuhantsthatsuchpayments overdue;

if the Client s in malerial reaoh f its obligalionsnrsuant o hisContracl ndhasnot rernediedhe samewilhin forty-five(45)days orsuch ongerperiodas he Consultanls ayhavesubsequentlypprovedin writing) ollowing hereoeipt y the Clientof the Consuhants'oticespecifyinguch reach;if, asa resullof ForceMajeure,he Consultantsreunable o performamalerial ofiionof the Servicesor a periodof not less han sixty (60)davs:

(c l

(d) if the Client ails to comply with any final decision eached s a resultof albitratior.r roceedings ursuant o Clause7 hereol'.

2.9.3 Cessationf Serviccs

\ L I


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lJpon reoeiptof notice of terminalionunder Sub-Clause .9.1, or giving ofnotice of terminationunder Sub-Clause .9.2, the Consultants hall take allnecessary teps o bring the Services o a olose n a prompt and orderly mannerand shall make every reasonable ffort to keep expendilures or this purpose10a minimum, With respect o documentspreparedby the Consultants, andequipment and materials urnishedby the Client, thc Consultants hall proceedasprovided, espectively,y Sub-Clauses.8 or 3 .9,

2.9.4 Payment upon TerminationUpon termination of this Contractpursuant o Sub-Clauses .9.1 or 2.9.2, IheClient shall make he following payments o the Consullants:(a) remuneration and reimbursable direct costs expenditure pursuanl toClause6 for Servicessatisfaclorilyperformedprior to the effective dateof termination. Effeclive dale of termination for purposesof this Sub-

Clausemeans he datewhen heprescribed oliceperiodwould expire;(b) cxccpt in the caseoftermination pursuant o paragraphs a) through (d)of Sub-Clause.9.1, eimbursementf any reasonableos t ncidental othe prompt and orderly termination of the Contract, ncluding the costofthe return ravel of the Personnel, ccording o ConsultantsTravelingAllowanceRules.In order to compute he remuneration or the parl of the Servicessatisfactorilyperformed prior to the effective date of termination, the respectiveremunerationshallbe proportioned,

2,9.5 Disputesabout Evcnts of TerminationIf either Party dispuleswhether an event specified n paragraphs a) through (e)of Sub-Clause.9.1or in paragrapha) hrough d) of Sub-Clause .9.2hereofhas occuned,such Party may, wilhin forty-five (45) days after reccipt ofnoticeof termination from the othel Party, refer the matter to arbitrationpursuant oClause 7 hereof, and this Contract shall not be terminatedon account of sucheventexccpt n accordance ith the terms of any resulting arbitral awtud.

3. OBLIGATIONSOF THE CONSUI,'I'AN'I'SGeneral'lhe Consultanlsshallperformthe Servicesand carry out their obligations withall due diligence, efficiency, and economy, in accordancc with gencrallyacoepted professional techniclues and practices, and shall observc soundmanagementpractices,and employ appropriateadvanced echnology and safemethods. 'l'he Consultants hall always act, in respectof any matter relating tothis Contractor to lhe Services,as faithful advisers o the Client, andshall at alltimes support and saf'eguald he Client's legitimate interests n any dealings

3.1

with Sub consultanls r third parlies.

.).5


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3.4

ConsultantsNot to Bcncfit from Commissions,Discounts, tc,The remunerationof the Consultanlspursuant o Clause 6 shall constitute heConsultants' oleremuneration n conneclionwith this Contractor the Services,and the Consultants shall not accept for their own benefit any tradecommission, discount, or similar payment in connectionwith activitiespursuant to this Contracl or 10 the Services or in the discharge of theirobligalions under the Contract,and the Consultantsshall use their best effortsto ensure hal the Personnel,any Sub consultants,and agentsof either ofthemsimilarly shall not receiveany such additional remuneration.Conlidentiality'Ihe Consuhants, heir Sub consultants,and the Personnelof either of themshall no1,eilher during the term or after the expiration ofthis Contract,discloseany proprietary or confidential nformation relating to the Project, he Services,this Contract,or the Client's businessor operations without the prior writtenconsenl f the Client.Prol'essional iabilityThe Consultantsare iable for the consequenoe f errorsand omissionson theirpart or on the part of their employees n so far as the design of the Project isconccrned o the extentand with the limilations as mentionedherein below.If the Client suffersany lossesor damages s a result of proven aults, errors oromissions n the designof a projecl, he Consultants hall makc good suchlosses or damages,subjecl to the conditions thal the maximum liability asaforesaidshall no1exceed wice the total remunerationof the Consultants ordesignphase n accordance ith the termsofthe Contract.The liability of the Consultantsexpires after one (1) year from thc stipulateddate of completiono1'construction r after three(3) years rom the date of hnalcompletiono1'thedesignwhichever s earlier.The Consultantsmay, to protect themselves, nsure themselvesagainsl theirliabilities bu1 his is not obligatory. 'lhe extent of the insuranceshail be up tothe limit specified in secondpara above. The Consultantsshall procure thenecessarycover before commencing the Services and the cost of procuringsuch cover shall be borne by thc Consultantsup to a limit ofone percentofthe1o1al emunerationof the Consultants or the design phase or every year ofkeeping uchcovereffeclive.The Consultants hall,al the requestof the Clienl, indemnify the Client againstany or all risks arising ou1 of the furnishing of professionalservices by theConsultanls1o he Client, not covered by the provisions contained n the firstpara abovc and cxcceding he limits set orth in secondparaaboveprovided the

j)6


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3.5

3.6

actual ostofprocuring uchndemnity swellascosts xoeedinghe imitssetforth n fourlhparaabove hallbeborneby theClient.Other usurancco be akenoutby thc ConsultantsThe Consultantsa) shall take out and maintain,and shall causeany Subconsultantso take out andmaintain,at their (or the Sub consultants',s thecasemay be) own cosl but on terms and conditionsapproved y the Client,insurance gainsthe isks,and or the coverage,sarespecifiedn theSC; and(b) at the Client's equest, hallprovideevidenceo the Client showing hatsuoh insurancehas been taken out and maintainedand that the currentpremiums ave een aid.Consultants' ctionsRequiringClient'sPrior ApprovalThe Consultantshallobtainhe Client'spriorapprovaln writingbefore akinganyof the ollowing ctions:(a)

(b)

J . t

3.8

(c)

appointing uchPersonnel s are isted n Appendix-Cmerelyby titlebut not by name;entering into a subcontracl for the performanceof any part of theServices,t beilg understood i) that the selection f Sub oonsultantsand the terms and conditions of thc subcontract shall have beenapproved in writing by the Client prior to the execution of thesubcontraot, nd(ii) that the Consultants hall remain ully liable fbr theperformanoeof the Servicesby the Sub consultantsand its Pelsonnelpursuant o this Contract;any olher aclionthatmay be specified n the SC.

Rcporting ObligationsThe Consnllants hallsubmit o the Client he reports nd documents pecifiedin Appendix B in the lbrm, in the numbers,and within the periods set forth inthe saidAppendix.DocumentsPreparedby the Consultants o be the Property ofthe ClientAll plans,drawings, specifications, eports, and otherdocumentsand softwarepreparedby the Consultants n accordancewith Sub-Clause3.7 shall becomeand remain the propefiy of the Clienl, and the Consultantsshall, not later thanupon termination or expiralion of this Contract, deliver (if not alreadydeliveled) all such documents and software to the Client, together wilh adetailed inventory thcrcof. -I'he Consultants may retain a copy of suchdocumenlsand software.Restriction(s) bout he utureuseofthesedocumentss specifiedn the SC.


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(al

(b )

(c.)

(c) Exceptas he Client nayotherwise gree,heConsultantshall; i) bearall the additional ravel andothercoslsarisingout of or incidental oany removal and/or replaoement;and (ii) bear any additionalremuneration,o be paid for any of the Personnel rovided as areplacemento thatof thePersonnel eing eplaced.

5, OBLIGATIONSOF TI{E CLIENT5.1 Assistance,oordination nd Approvals5.1.1 Assistancc

The ClienL halluse ts bestefforts o cnsurehat he Clientshall:

(d )

(e.)

provide at no cost to the Consultants,Sub consultantsand Persoruelsnch documentspreparedby the Client or other consulting engineersappoinled y the Client as shallbe necessaryo enable he Consnltants,Sub consultantsor Personnel o perform the Services.The documentsand thc time within which such documentsshall be madeavailable. areas spe ified n the SC;assist o obtain the existing data perlaining or relevant to the carryingout of the Services,with various Governmenland other organizations.Such items unlesspaid for by the Consultantswithout reimbursementhy the Client, shall be returned by the Consultantsupon complction ofthe Services nder his Contaol;issue to officials, agenls and representativesof thc concernedorganizations,all such nstructions as may be necessaryor appropriateforprompt ndel lect ivemplementat ionf thc Scrviccslassist o obtain permits which may be required for light-of-way, entryupon the andsandproperties or the purposesofthis Contract;provide 1o the Consultants,Sub consultants,and Personnelany sucholherassistancendcxemptions smay be specifiedn the SC.

5.1.2 Co-ordinationThe Clicnt shall:(a) co-ordinateand ge1or expedite any necessaryapproval and clearancesrelating to the work from any Government or Semi-GovernmentAgency, f)epartment or Authority, and other concernedorganizationnamed n the SC.

co-ordinatewith any other oonsultants mployedby him.b)

\ '1


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5.1.3 ApprovalsThe Client shall accord approval of the documents within such limespecified n thc SC, whenever heseare applied or by the Consultants.Access o Landf'he Client wa(ants that the Consultants

< , )

aooess oServices.

5.4

al l land of which access sshallhave, reeof charge, nimpededrequircd for the performanceof the

Changes n thc Applicablc LawII, after the date of this Contract, there is any change n the Applicable Lawwhich increases r decreases he cos t of the Services renderedby theConsultants,hen the remunerationsand direct costsotherwisepayableto theConsultants nder his Contractshall be increased r decreased ccordingly,and corresponding djuslmentshall be made o the amounts eferred o in Sub-Clause .2(a )oL b) ,as he oasemay be.

Scrvices nd Facilities'I'he Clienl shall make available 1o the Consultants,Sub consultantsand thePersonncl, or thepurpose lthe Sewices nd reeofany oharge,he services,facilities and propcrty described n Appendix F at the imes and in the mannerspecified n said Appendix Ir, provided hat if suoh services, aoilitiesandproperty shall not be madc avai lable to the Consultants as and when sospecified, the Parties shall agree on; (i) any time extension thal i1 may beappropriate o grant o the Consultants or the performanceof the Services; (ii)the manner n which the Consultantsshall procureany such services, facilitiesand propelty from other sources;and (iii) the additionaipayments, f any, tobe made o the Consultantsas a result hereofDursuanto Clause6 hereinafter.PaymcntsIn consideration of the Services performed by thc Consultantsunder thisConlract, he Client shall make to the Consultants uch paymentsand in suchmanneras s nrovidedbv Clause6 of this Contract.

f,*sL#


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6.16. PAYMENTS TO THE CONSUI,TANTS

Lump Sum Rcmune ationThe Consuhants'1o1al emunerationshall not exceed the Contract Price andshall be a fixed lump sum including all staff costs, ncurred by the Consultantsin carrying out the Servicesdescribed n Appendix A. Other reimbursabledirect costs expenditure, f any, is specified n the SC. Except as provided inSub-Clause .3, he ContractPricemay only be incrcased bove he amountsstated n Sub-Clause6.2 if the Parlies have agreed o additionalpayments naccordancei th Sub-Clauses.5.2.6.5.4 r 6.6.Contract ltrice(a) Forcign currencypaymentshall be made in the cunency or currencies

specifiedas oreign currencyor currenciesn the SC, and ocal currencypaymentshall be made n PakistaniRupees.(b) The SC shall speoify the break up of remuneration to be paid,respectively,n foreignar.rdn localourrencies.'l'erms and Condit ions of PaymcntPaymenl will be made 10 he accounl of the Consultantsand according o thepayment schedule stated in the SC. Payments shall be made after thecondilions lisled in the SC for such payments have been met, and theConsuhanlshavesubmittedan invoice to the Client specifying he amountdue.Pcriodol 'Paymenl(a) Advancepayment o the Consultants hall be affected within the periodspecified n the SC, after signing of the Contract Agreement betweenthe Parties.

Any otheramountdue o the Consultantshallbe paidby the Client othe Consultants ithin twenty-eight28) days n caseof local currencyand ifty six (56)days n case f foreignourrency I1erhe Consullants'invoice asbeen eliveredo heClient.

DelayedPaymcntsIf the Client hasdelayedpaymentsbeyond he period stated n palagraph b) ofSub-Clause .4, inancingcharges hallbe paid1o he Consultantsor eachdayofdelav at the ratesoecifiedn the SC.

6.4

(b )

6\


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--(9

d.?-*Tsr\ ).V,"N--ZJk;;6-.9


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(c,

6.6

l J, I

AdditionalServiccsAdditional ervioeseans:(a)

(b)

Services as approved by the Client outside the Scope of Servicesdescribed n Appendix A;Services o be performedduring the period extended pursuant o Sub-Clause2.6, beyond he original schedule ime for complelionof theServices; ndany re-doing of any parl of the Servicesas a result of Client'sinstructions.

If, in the opinion of the Client, it is necessary o perform Additional Servicesduting the currency of the Contracl for the purpose of the Project, suchAdditional Servicesshall be performedwith the prior concurrenceof both theParlies.The Consultants hall infbrm the Client of the additional time (if any),and the additional remunerationand reimbursabledirect costsexpenditure orsuch Additional Services. If there s no disagreement y the Client within twoweeksof this int imalion, such additional time, remr.rnerationnd reimbursabledirect costsexpenditureshall be deemed o becomepart of the Contract. Suchremunerationand reimbursabledirect costs expenditureshall be determinedonthe basis of rales provided in Appendices D and E, in case the AdditionalServioesare perlbrmedduring the scheduledperiod of the Services,otherwiseremuneration for Additional Services shall be detelmined on the basis ofConsultants'billing ratesprevailing at the time of performing the AdditionalServices.Consultants'Entitlcment o SuspendServicesIf the Client fails to make the paymentof any of the Consultants'nvoice(excluding the advance pa)lnenl), within twenly-eight (28) days after theexpiry of Lhe ime staled in paragrapli (b) of Sub-Clause6.4, within whichpayment s to be made, he Consultantsmay afler giving not less han fourteen(14) days'prior notice to the Client, suspend he Servicesor reduce he rate ofcarrying out the Services,unless and until the Consultantshave reccived thcpayment.This action will not prejudice he Consultantsentitlement o financing chargesunderSub-Clause.5.

7. SETTLEMENT OF DISI'UTES7.1 AmicableSett lement

The Parlies halluse heir besteflbrls o settleamicablyal l disputes risingoutof or in connectionwith this Conlracl or its inlerDrelat ion. r*b 5


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8.1

1.2 DisputeSettlementAny dispulebetweenhe Parlies s o matters risingpursuant 0 his Contractwhich cannotbe settledamicablywithin thirty (30) daysaI1ereceiptby oneParry of the other Party's request or suoh amicableseltlenent may besubmitted y eitherParly for settlemenln acoordanoe ith the provisions l'the ArbitrationAct, 1940(Act No x of 1940)and of the Rulesmade herer.mderndanystatutorymodificationshereto.Services nder he Contract hall, f reasonably ossible, ontinneduring hearbitrationprooeedingsnd no paymentdue to or by the Client shall bewithheldonascolrnt f suchproceedings.

8. INTEGRITY I'ACTIf theConsultant r anyof his Subconsultants,gents r servantss found ohaveviolatedor involved n violationof the IntegrityPacl signedby theConsultants Appendix-Go this Formof Contract,hen he Clienlshallbeentitled o:

recover }om the Consultantan amounl equivalent o ten timesthe sumof any commission,gratification,bribe, finder's fee or kickback givenby the Consultantor any ofhis Sub consultant,agentsor seryants;terminate he Contract;and

(o) reoover iom the Consuhanlany loss or damage o the Client as a resultof such termination or of ar.ryother oorrupl businesspracticesof theConsultantor any of his Sub consultant, gentsor servants.On termination of the Contract under Sub-Para b) of this Sub-Clause, heConsultant hallproceed n accordance ith Sub-Clause .9,3.Payment ponsuch termination shall be made under Sub-Clause 2.9.4 (a) after havingdeducled he amountsdue 1o he Clienl under Sub-Para a) and (c) of this Sub-Clause.

9. TI.IE RIGI.ITS AND DUTIES OF T}IE CONSULTANTSThe Consultants hall lulfill their obligalionsunder this Contractusing the bestlechnical knowledge and according 1o the accepledprol'essionalstandards.11shall exeroise ll leasonable kill, care and diligence n the dischalgeo1'theduties o be performedand shall always act as the I'aithlxl advisor to and in thebcst nterest f theemployer.The Consultants ersonnel hallat all limes endeavor o observe nd respectal l laws, ules, egulations nd customs revailingwithin the IslamicRepublicof Pakistan.

(4,

(b)

9.7

6-f*s{ l+fu\.."--1.v'


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9.2

9.3

9.4

9.5

Indirect Pavments:The Consultant shall throughoul the Servioesnot have nor permit its stalf tohave, any direct or indirect financial participation in procurement ofconstruction contracts or the Work to be supervisedunder this Contract andshall ensure hat no paymentsare acceptedby it or its staff during cunency ofthe Contract other than under this Conftact. Any such act if proven throughevidence shall construe as act of default and the Employer may choose topursue egal actionagainst he Consullantor their staff.l{oyalties:'l'he Consultant shall save harmless and indemnifu the Employer from andagainst ll claimsandproceedingsor on account r infringement fany pa1en1right, design trademarkor name or other protected rights in respeot o anypatenteddesigns1'eaturesr equipmenthe may want to use or callying out theservioesand shallpay all royalties hereto.Provision of l4xpert Iechnical Advice:'lhe Consultant shall be preparedat any time during the project to provideexpert technical adviceand skill to the Employer who may ask and need suchassislance n any phaseor specific featureof the Project. The Consultanl willbe separatelycompensatedor all such services no1covered in the originalServioes.

Penalty:If the consultant ails to oomply with the time to oompletion as given in theContract, he Employerwill imposea penaltyat therateof 0.05%of the fee asgiven in Appendix-C or eachday of delay up to a maximum of 10% of thesameamount.


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III. SPECIAI,CONDITIONSOF CONTRACT

No. I Amendmenls f. and Supplementso, Clauses n the GeneralConditionsof GC lofContractCIause

1.1 Delinitions(p ) "P ro jec t "means . . . . . . . . . . . . . . .

1.6 AuthorizedRepresentatives'fhe AuthorisedRepresentatives re he following:For he Client:

TelephoneFacsimileE-Mail

responsibilityoftheConsullanlsn accordance

[All notesshould bedeleted nJinal text. All blanksshould beJilled in.]


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Leadcr of thc Joint Venture

2.1

2.2

?.4

3.4

The eader f theJointVenturcs ..........name f theMemberof the JointVenture).[Note. If the Consultants o not consistof more than one entity,the Sub-Clause-l.Bhouldbedeleted,lElTectivenessf Contract'fhis conlract hallcome nto effectaftersigningofthe contract.Termination f Contract or Failurc o BccomcEl'l'cctive-lhe

time period shall be thirly (30) days, or such other period as the Partiesmay agree n writing.Commencementof ServicesTheConsultanl hallcommencehe servicesor DetailedDesignupon ssuanceof LetterOf AcceptanceI-OA).Expiration of ContractThe pcriod of completion of Services shall be 04 months from theCommcncementDate of the Servicesor such other period as the Partiesmayagree o in writing.Professional iabilifyThe Consultantsshall be liable to be held responsibleand accountablc or thc:(a ) Non fulfillmenl of his tasks,(b ) losses o the Employer on accountofproblems with Design, (c) Non-observance of his duties and care in thcperformanoe lbr more than one occasion, (d) Non-provision of contractadministrat ion repofts with Interim Payment Certificate etc. The consultantsare responsible or consecluenoef errors and omissionson their part or on thepartoftheir employeesn so 'a ras he Designofthe project s concernedo theextent and with the lirnitations as mentioned herein below. If the EmploycrsufTersany damagesas a result of proven faults, errors or omissions n theDesign and otherprofessionaldutiesperformedby the consultant n connectionwilh the serviceswhich havebearingon the safety,securityand performanceofthe works, he consultantshall makegoodsuch osses r damages, ubject othe conditions that the maximum liability as aforesaidshall not exceed wicethe total remunerationof the consultanlsunderprofessional iability insurance.Such insr.uance hall remain in force for a period of threecalendaryearsafterComoletion f the Services. tr^$M


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Insurance o be taken out by the ConsultantsThe risksand he coverase's hallbe as ollows:(a)

(b)

(cJ

Professionalndemnity Bond for twice the Feasibility and Designllemuneration,n the joint nameof olient and consultantshall beprovided sPEC regulations. heoonsultanls to oover his cost n hisoverheads.Insurancegainstossofor damageo equipmenturohasedn wholeorin partwith lundsprovided rder heContraot.The Travel, Medical/ Hospitalizationand acoidentcover for allEmployeesndprofessionaltaffof Consultant ndas approved y theEmnlover.3.8 I)ocumcntsPrcparcd by tho Consultants o bo the Propcrty ofthc Client

The Clienl and the Consultanls shall no1 use these docutnents for purposesunrelated o this Contractwithout the prior written approvalofthe olher Parly.5.1.1 Assistance

The Client shall make available within ....., days frorn theCommenoernent Date, the documents namely

This list if wananledshall be supplemented ubsequently.(e) Other assistance and exemptions to be provided by the Client

A f c . . . . . . . . . . . . . . . . . . . . .

5.1.2 Coordination(a) 'l he departmcnts and agcncies include

5.1.3 ApprovalsThe Clienl shall accordapprovalof the documenlsmmediatelybut not laterthan ouftecn 14)days rom the dateoftheir submission y theConsullanls.

l.a)


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o-zthe

6.2

6.3

6.4

Lump Sum Rcmuneration[Note: In case here are other expenditures n respectof which reimbursenentis allowed in addition to the lump sum rcmunerdtion, details oJ suchreimbursable direct costs expenditure which may include Sub

consultants' costs,printing, communications, ravel, accommodationetc., may be indicatedherein. Each item shall be specifiedwhelher ispayable on the basis of (a) lump sum monthly rale; or (b)r e mbursement of ac ual expe ditures.The payment of Mobilization advance up to 10% of feasibility anddesign cost remuneration, f approved, shall be made againsta validBank Guarantee rom an approved schedule bank on an approvedformat.Contract Ilricc(a) ThearnounLn ftrre ignurrencys .. . . . . . . . . .The anount in localcurrencys PakistaniRupees.............(b) The bleak up of foreignand ooal ounenciesshall be as under:- For Planning and Designing, otal ibreign currenoycomprising.....

Q.Jamehe currency/currencies)s ......... nd otalPakRs. sTermsandConditions f PaymentA lump sumamountn localcurrencies gainst ewices eferred nderSCshallbe paid to the Consultantsor the Serviceso be completedwithinperiod pecifiedn SC2.4.Paymenlshallbe madeaccording o he followingschedule:

AS PERTORPcriod of Ilayment(a ) The time period br $@t shall beby both . . . . .. . . . . .. . . . .. . . . .) daystheParties.Fill in the

6.5 DelayedPaymentsFinancingchargesare as under:(i) for foreign currency : ------- percent %) per annum.(ii) for local curency : eight percent o4)per annum.7 .2 . D i spu teSe t t l emen t :Any Dispute between the parlies as to the matterspursuant to this oontractwl,ichoannot e settled micablywith in thirty daysafter eceiptby onepartyof the otherparty's equestor suchamicable ettlement ay be submitted yeitherparty or settlementn accordanceith theprovisions f ArbitrationAct1940asamendedrom ime o time and he rules hereafter. ervices nder hecontractshall continueduring the Arbitration proceedings. he venue of

arbilration roceedingshallbe n islamabadPakistan)nd he conclusionsfarbitrationoommitteeshall bebinding on both parlies.


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10. n cascfollows:i ,i i ,i i .iv.

of D isputc, he priority order of the documentsn contract s as

v i .

Contracl agrcementLelter of AcceptanceMinutes of negotiationsmeetingSpecialCondition of ContractGeneralcondition of ContractAny other document cquiring bcing part of the contract.

11.Disclosure lauseConsultanthereby declares hat it has not obtainedor induced he procurementof any contract, right, intcrest, privilege or other obligation or benefi1 romGovcrnmentofPakistan or any adminislrativesubdivision or agency hereof orany other entity owned or controlled by i1(GoP) through any conupt businesspractice.Without limiting the generality of the foregoing, Consultant representsandwarrants hat it has ully declared he brokerage, ommission, ees etc. paid orpayable o anyoneand not given or agreed o give and shall not give or agreeto give to any over within or outside Pakistaneither directly or indirectlythrough any natural or juridical person, ncluding i1saffiliate, agen1, ssociate,broker, consultant,director, promoter,shareholder, ponsoror subsidiary,anycommission, ratification, ribe, inder's eeor kickback,whetheldescribed sconsnltalion 'eeor olherwise,with the objecl of obtainingor including heprocurement f'a con1rac1,ight, interest,privilege or other obligation orbenelit in whatsoever brm from GoP, exoept hat which has been expresslydeclaredpursuanthereto.Consultanl cefiifioates that it has made and will make full disclosure of allagreements nd arrangementswith all persons n rcspect of or related to thetransactionwith GoPand has not taken any action or will not take any action tocircumvent he abovedeclaration, epresentation r warranty.Consultantaccepts ull responsibility and strict liability for making any falsedeclaration,not making full disclosurc, misreprcsenting acts or taking anyaction likely to defi:at the purpose of this declaration, representationandwarranty, It agrces that any contract, right, interest, privilege or otherobligation or benefit obtainedor procuredas aforesaidshall, wilhout prejudiceto any other righl and remediesavailable to GoP under any law, oontraetorother nslrumen l, e voidableat the optionof GoP.Notwilhstanding any rights and remedies exercised by GoP in this regard,Consultanlag{ees o indemnity GoP for any loss or damaged ncurrcd by it onaccountof its corupt businesspracticesand fufihcr pay compensation o GoPin an amount equivalent o ten timc the sum of any commission,gratification,bride, finder's fee or kickback givcn by Contractoras aforesaid or the purposeof obtaining or inducing the procurcment of any contracl, righl, interest,privilege or other obligation or bcnefit in whatsoever orm from GoP.


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IV APPENDICES

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Appendix ADescriptionof the Services

[Give detaileddescriptio

NationalHighway Authorify

Documents

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