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NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’ ARTS & SOCIAL SCIENCES CLUB

32ND

MANAGEMENT COMMITTEE

ANNUAL GENERAL REPORT

2011/2012

NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’

ARTS & SOCIAL SCIENCES CLUB _______________________________________________________________

NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES

NATIONAL UNIVERSITY OF SINGAPORE 10, KENT RIDGE CRESCENT, SINGAPORE 119260

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CONTENTS PAGE

Contents Page No.

I. 32

nd Management Committee Reports

1. Presidential Report 3

2. Vice-Presidential Report 8

i. Faculty Curriculum Review Committee Report 13

3. Honorary General Secretary Report 16

4. Financial Report 23

5. Logistics Report 31

II. Cell Reports

1. Welfare Secretary Report 35

i. Appreciation Dinner 40

ii. Project Textbook 44

iii. FASS Club Chalet 1 54

iv. FASS Club Chalet 2 58

v. Food Hunt 60

vi. Exam Welfare Giveaway (Semester 1) 71

vii. Exam Welfare Giveaway (Semester 2) 80

viii. CORS Bidding Clinic 86

2. Sports Secretary Report 90

i. Arts Sports Day (Arts Open) 95

3. Marketing Communications Director Report 102

i. Director of Internal Marketing Report 105

ii. Director of External Marketing Report 110

iii. Director of Media Resource Report 112

iv. Valentines’ Day Bazaar 115

v. Welcome Back Bazaar 117

vi. FASS Open House 119

4. FOP Chairperson Report 128

i. Arts Camp – Artspocalypse 138

ii. Matriculation Fair 152

iii. Arts Orientation Week – Legends 158

iv. Arts RAG – Excandescent 164

v. Arts Flag—Ex Animo 165

vi. Arts Bash – Vogue 175





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PRESIDENTIAL REPORT

Overview

What I had in mind for the 32nd

Management Committee was slightly different from the

previous – I wanted the term to be one that consolidates the good work done in the previous

two years and to bring the Club closer to the student population through pushing for a

cultivation of this sense of identity. In sum, my duties consisted of:

1. An outward-looking president to raise the profile of the Club and the interests of FASS

students at the Student Union, and to maintain harmonious working and personal

relationship with the NUSSU Executive Committee, the NUSSU Council and the various

Constituent Clubs, and the school administration.

2. To facilitate a team of open-minded individuals gearing towards to single, unified goal

that is to build and strengthen the identity within FASS, with the Club as the core.

There were two guidelines that were strongly emphasized to the whole Management

Committee, namely:

1. To be open-minded and provide constructive criticisms so that the best course of action

could be deliberated and discussed.

2. To keep a professional working relationship devoid of personal disagreements and

emotions.

Projects

One of the more controversial decisions within the Club was the decision to halt Bike Quest

and Beach Fiesta for AY2011/2012. Amidst the knowledge of disappointment and

unhappiness within the Club, I stand by the rationale on why these two projects were halted.





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1. Both projects required heavy commitment of manpower due to its involvement in public

areas, something which I feel the Club would not be able to commit.

2. The amount spent, especially for Beach Fiesta, did not justify the cause of the project

since the project impacted FASS students minimally. The money could have been better

spent elsewhere for example, Welfare Initiatives or Freshmen Orientation Projects which

focuses on incoming FASS students.

3. Both projects were more public-centric, something that is not the priority of this term

since it is more inward-looking in general.

I will not dwell much on the success and failure of other projects since it would be mostly

covered by the various Project Directors in their report. However, I would like to continue to

emphasize that projects should not be the main focus of the Club. Projects are a means to

attracting new affiliates and to increase their awareness of the functions of the Club. A

secondary focus would be that these projects help to increase the vibrancy and enhance the

general FASS student life through various spurts of energy. The students, their interests and

welfare should be the key focus of the Club’s directions for the years to come.

Council Updates

It has been an extremely fruitful year for the 33rd

NUSSU Council as many policies have

been debated at the Council Central Committee (C-Cube) level and the Council at large.

Some of these issues continue to be the integral part of the Union’s discussion today. The

Club must continue to gather the feedback from the FASS student population in order to

reflect the student sentiments and needs accurately. These issues include:

1. The threshold of the Internal Shuttle Bus (ISB) and the new routes

2. The quality, pricing and the hygiene aspects of food vendors around FASS

3. The S/U Option for non-major modules

One key highlight is the successful capping of hall booking fees during the summer break for

Freshmen Orientation Projects. Each single room will be charged at a flat rate of $15 per





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night without any additional linen charges. On top of this, the halls have kindly offered a

variance charge with regard to the number of rooms booked, as shown in the table below:

30 – 100 Rooms > 100 Rooms

3 Days 5% 10%

> than 3 Days 10% 15%

This is the sort of direct welfare benefits that I hope the Club can continue to fight for, in this

particular case the incoming freshmen and the seniors serving as facilitators since it would be

easier to manage a reasonable camp fee. On a personal note, the exposure to the Council has

shown me the different perspectives of school policies that I would be unable to obtain at a

faculty level. I strongly urge the new Council Representatives to make full use of their time

and position in the Council to improve the lives of FASS students and NUS students in

general.

Personal Insights

I have a few things that I would like to share with hope that it would benefit the future MCs.

1. Cordial relations with other student bodies – This have been emphasized to me by my

predecessors and I could see why it makes a huge difference. Whether in times of need

or support, or even garnering a collective voice, good relationships with other faculty

clubs, the student union and even the societies and interests groups would help the Club

in the long run.

2. People Management – This point is the most intangible of the list of things I had set out

to do at the very beginning and has continued to be my greatest regret. Indeed, this is one

of the most difficult tasks to achieve and I strongly urge future presidents, while keeping

the focus on the goals during the term, do spare a look for the men and women alongside

you. In this regard, I have failed to be more decisive and considerate to all my team, be

in physical or mental health and capacity. People should always be the most important





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asset in a student volunteer organization and proper management would serve the Club in

good stead.

3. Specific Goals – Never set out to produce a grand plan or over-ambitious dream because

our term is only a year-long. Be practical, identify a dream and see each term as a

building block towards the eventual goal. Start small and steady and eventually we will

build a big ship.

4. Faculty Pride – This point is brought up every year in the Presidential Report but I still

feel that it is relevant. Certain projects in the Club provide an excellent platform to bring

FASS students together and it is only during these projects for example, Arts Camp, Rag

or even Inter-faculty Games (IFG) that these emotions and spirit stay strong. The Club

should always be at the forefront to facilitate the expression of faculty pride in FASS.

5. Relevance – As the years go by, students become more self-reliant and critical of

establishment. Questions would be raised as to whether the Club is still relevant as an

institution. Do not be fazed by the critics or falter because of this. Your determination

and passion to serve should see you through the term. The Club is there because it is a

representative voice to the school administration. As long as it stays true to its goal, the

foundational existence of the Club will always be there even if majority of the students

sees it as irrelevant.

Acknowledgements

1. Members of the Dean’s Office: A/P Vincent Ooi, A/P Winston Goh, Ms Kat Ho, Ms

Lynn Tan, Ms Cynthia Koh, Ms Lim Peiying and Ms Angie Ng from the Technical

Support Office; and many others who have assisted tremendously in the past year.

2. Staff from the various school offices: OSA, OSHE, OFS, OED

3. Members of the 31st Management Committee especially Mr Wee Shi Chen, Mr Ooi Teck

Chau and Mr Daryl Boey for providing the perspectives that I could not have possibly

seen in times of crises and countless wise advices.

4. Members of the C-Cube especially Mr Tan Peng Chong, Mr Ng Xiang Long and Mr

Calvin Chia for standing together to fight for student interests amidst our differences. We

are the best example that collective voice and action does make a difference.





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5. 33rd

NUSSU Exco especially Mr Ang Yu Qian, Mr Wilson Lau, Mr Lee Wei Liang, Ms

Ng Rong Xin, Mr Shermon Ong and Mr Kuah Xiang Long for the invaluable assistance

and learning points that I have taken away from your spirit and dedication.

6. The PDs and the affiliates helping out, coming in and out of the clubroom for the past

year; it has been amazing seeing all your work and determination to see each project to

success.

7. The 32nd

Management Committee – It has been a tough year but I hope every one of us

took away something that would better us in our future endeavours. It will always be a

memorable year for me knowing that we stuck it out through the end!

8. Last but not least, Ms Tan Jing Ting, with her selfless support saw me through to the

goals and dreams that I wanted to achieve in this term. Thank you so much even though

you might not read this.

Done By: Deng Huishan Wilson President 32

nd Management Committee

NUS Students’ Arts & Social Sciences Club m: 92771014 e: [email protected]





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VICE-PRESIDENTIAL REPORT

Overview

A Management Committee (MC) is made up of undergraduate student volunteers managing

the NUS Students’ Arts & Social Sciences Club (FASS Club). The role of the Vice-President

includes handling the internal mechanisms of the club, supporting the President in his vision

for the Club and taking care of the MC members.

This report serves to highlight the role of the Vice-President, the internal workings of the

MC, and suggestions for the future Vice-President based on the lessons I have learnt

throughout my term.

Areas to Highlight

Job Scope of the Vice-President

On top of the various project committees that I was involved in, some of major roles

performed during my term of office include Executive Committee (Exco) member,

Undergraduate Student Representative of the Faculty Curriculum and Review Committee

(FCRC) and NUS Students’ Union (NUSSU) Council Representative.

These roles are relevant to the duties of a Vice-President as it allows me to extend

appropriate control over the internal management of the Club, contributing to the student

body in terms of welfare.

As the job scope for a Vice-president is not clearly defined, it is important to clearly define

the job scope and working relationship with the President at the start of the term. Future

Vice-Presidents should be highly committed towards setting a good foundation for the

working dynamics of the MC. As such, external commitments are highly discouraged

especially in the first semester, as time spent in the club physically supporting the MC





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members is very important. In addition, the Vice-president should actively troubleshoot and

advocate for means to improve the internal workings of the Club and not hesitate to push

forth initiatives deemed useful to the relationships among MC members and their welfare.

Management Committee

The 32nd

MC was 9-strong, comprising both senior undergraduates and freshmen. With some

co-opting efforts, we managed to bring in three more members - Chrystal Ngerng (Deputy

Welfare Secretary), Marcus Pang (Director of Internal Marketing) and Kwok Jia-Xin

(Director of Media Resource) to form a 12-strong team.

There was a bit of difficulty integrating not only the co-opted members into the MC quickly,

but also the cliques created by the campaign groups during elections together. As such, future

Vice-Presidents should work with the President to quickly dissolve the cliques as much as

possible and to create an integrated team.

I set out to take care of the MC members’ welfare in terms of providing physical and

emotional support as I felt that this would help produce a team who would look forward to

club activities and move towards achieving the Club’s goal together. Instead of engaging in a

‘fire-fighting’ role, conflicts and problems in the team should try to be prevented as much as

possible. Of course, as much as the MC dynamics should be managed by the Vice-President,

the members also need to be receptive to the efforts made: communication is a two-way

street, and without the MC members’ trust, the Vice-President cannot properly fulfil this

important aspect of her job scope.





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Club Affiliate Network

The Vice-President is traditionally in charge of overseeing the Club affiliate pool. This term,

we introduced a new scheme, Friends of FASS, to help the affiliates better identify

themselves with the Club. The Vice-President was in charge of engaging (and “recruiting”)

these people to contribute to the faculty by offering what they can to help the Club out in

terms of joining Organizing Committees of various projects.

This term, I have interacted with many of the affiliates and collected valuable feedback

regarding possible improvements of the Club and how we can engage them better. It is

important to show our appreciation and receptiveness to feedback throughout as I believe that

the affiliates can offer a different perspective of things and keep us in check. To actively

involve more students in our objective to serve the faculty, it is vital for the Club to sustain

and grow the affiliates’ pool simultaneously so that our projects can serve as a true

opportunity for affiliates to learn and we are equipped with enough dedicated individuals to

carry out meaningful projects, a win-win situation.

Future Vice-Presidents should continue to maintain this affiliate pool through various means

of retention and recruitment as it is important to maintain close ties with the affiliates, to get

to know them as friends, and to recognize their importance in the Club. This can be done

through recruitment drives, Club-organized gatherings for networking and the Appreciation

Dinner. It is also necessary to involve the entire MC in the efforts so that there can be

genuine friendships and understanding between the MC and affiliates instead of a

professional relationship solely.

Projects Undertaken

The Vice-President oversees the management of all non-FOP related projects. However, due

to the sheer number of projects, the VP is often assisted by other EXCO members to manage

projects as well. MC members would also oversee most of the projects in their respective

cells.





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The Club had a number of projects, with the majority falling in Semester 2. The projects

undertaken were chosen mainly to their ability to fulfil the Club’s objectives of Welfare,

Learning and Identity. Thus, Bike Quest and Beach Fiesta were scrapped, despite the latter’s

capacity to gain revenue for the Club. I will not elaborate on each project, as they will be

elaborated upon in the cell reports.

Future VPs should take note of the number and intensity of the projects, and to de-conflict the

MC members’ and projects’ schedule whenever necessary. Quality should never be

compromised for quality, and the Vice-President should be alert and look out for signs of

fatigue among MC members and affiliates alike.

Acknowledgements

1. Wilson, our President and my “work husband”, for your patience and advice.

2. My fellow Exco members, in particular Vanessa and Ling Hong, for your undying

passion and strength in doing what they believe in. Vanny, thanks for not giving up

and believing in me.

3. Priscilla and Chrystal, the welfare girls, for always looking out for the rest of the MC

(I think you guys did a better job than me!).

4. Jia-Xin, for pushing for new initiatives and workshops and sustaining the media team.

5. Jasper, for always being there as a reliable log head and as a friend.

6. Dougie oppa, for your random bursts of quirky and endearing moments

7. Marcus, for your enthusiasm in coming up with many creative initiatives and bringing

up the Club’s publicity and image to a new level.

8. All affiliates, for all the hard work you have put in for the Club and the student

population. You guys are the backbone of the Club and I salute you all for taking up

this thankless jobs and not expecting much in return.

9. Boey, for all your advice and help on everything especially with FCRC, and keeping

me sane.

10. Shi Chen and JJ, for helping me enjoy the Club elections this year.





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11. My family and friends (you know who you are), for being patient with me when I’m

under high stress and for being there to listen and offer help.

Looking back, it has been a great honour and an eye-opening learning journey to serve the

Faculty as the Vice-President of the 32nd

Management Committee. While there were ups and

downs, I have learnt much and I hope that my successors will continue to steer towards a

clear vision of the Club and to enjoy the process in spite of the challenges ahead of them.

Done By: Seah Wang Ling Vice-President 32


NUS Students’ Arts & Social Sciences Club m:82560866 e: [email protected]





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Faculty Curriculum Review Committee (FCRC)

Overview

Faculty Curriculum Review Committees (FCRC) have been established in all faculties for

both the undergraduate and graduate levels. These committees focus on all matters pertaining

to major curriculum changes, curriculum review, fundamental changes in policy and other

undergraduate and graduate operational issues. Issues discussed at the committee level could

take the form of a review of newly proposed modules or modules that have been redesigned,

minor curriculum changes in undergraduate and graduate modules etc. The committee is

usually chaired by Vice-Deans and traditionally involves Assistant Deans, Programme

Directors and Department Deputy Heads.

The FCRC in the Faculty of Arts & Social Sciences (FASS) is a cross functional committee

that consists of academic staff across different departments as well as a graduate and an

undergraduate student representative. The responsibilities of FCRC deal with "academic

issues". The committee covers issues relating to the content of departmental curriculums and

modules, and not concerns involving scheduling, fees, graduation requirements, CORS,

admissions, etc.

The committee meets once every few months or when the Chair calls for a meeting. Some

topics discussed so far include the continual assessment component of modules. The

workload percentages for several modules have been readjusting, emphasizing a higher

percentage on continual assessment as compared to final examinations. Other concerns like

provision of detailed information of modules on IVLE before the bidding period on CORS

have also been brought up and deliberated upon.





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Role of the Undergraduate Student Representative in FCRC

While there was no clear invitation of the 32nd

Management Committee of the NUS Students’

Arts & Social Sciences Club to represent the undergraduate student population in the FCRC,

Daryl Boey, the undergraduate representative of the FCRC for the past two years approached

me to succeed his portfolio. The undergraduate student representative serves to provide a new

perspective from the angle of a student and hence, better stand for students’ academic

matters.

One of the Club's objectives is to uphold the welfare of all undergraduate FASS students, and

hence, this representation is a good opportunity to fulfill it. Using the Club-initiated Welfare

Survey held every semester during the Welfare Pack giveaway period, we collected feedback

concerning academic welfare. Based on the results of the survey collated by the Club’s

Welfare Secretaries Priscilla Tang and Chrystal Ngerng, I did a summary of the feedback and

after researching on the past FCRC reports to look for repeated topics or unanswered

concerns, made a report and had a discussion on it with Daryl and the current FCRC

Chairperson Dr Winston Goh.

Room for Improvement

Future FCRC undergraduate representatives will need to work closely with the Welfare

Secretary, the General Secretary, and the academic representatives from the societies to

ensure better representation, perspectives and knowledge of each major/discipline. This has

to be done in order to know students’ academic needs and to have the context in approving

and proposing the changes made. Communication needs to be improved so everyone is clear

on what the FCRC is about, the areas it is and is not concerned with. This is to ensure that the

appropriate feedback is collected and sent to the right channel.

If future FCRC undergraduate representatives are unsure about FCRC, as it is still a rather

new role, they should feel free to approach me or Daryl Boey.





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Acknowledgements

I would like to thank Dr Winston Goh, Chairperson of the FCRC for his time in listening to

the feedback provided, and for providing his suggestions and input. I would also like to thank

Daryl for his patience and guidance in something that I was unfamiliar with.

Done by: Seah Wang Ling Undergraduate Student Representative Faculty Curriculum Review Committee (FCRC) 32


NUS Students’ Arts & Social Sciences Club





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HONORARY GENERAL SECRETARY REPORT

The 32

nd Management Committee was elected into office on 10 September 2011 with a total

of 10 members as follows:

President Deng Huishan Wilson

Vice President Seah Wang Ling

Honorary General Secretary Yeo Xin Ying, Stephanie

Honorary Treasurer Vanessa Lim Ting Fang

Freshmen Orientation Programmers Chairperson Lim Ling Hong

Marketing Communications Director Kenneth Kang Hock Cheng

Director of External Marketing Douglas Lee Jie Hui

Welfare Director Tang Si Ying Priscilla

Director of Logistics Jasper Neo Wen Cai

The 10th

member was Ooi Teck Chau, who tendered his resignation following the Internal

Elections.

Three other members were co-opted to the Management Committee. They were as follows:

Deputy Welfare Director Ngerng Xiulin Chrystal

Director of Internal Marketing Marcus Pang Hsieh Loong

Media Resource Director Kwok Jia-Xin

Three members served as representatives of FASS Club at the NUSSU Council. They were:

Deng Huishan Wilson

Seah Wang Ling

Tang Si Ying Priscilla





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Due to the constitutional nature for the post of Sports Secretary, no co-option could be done.

As such, Ms Yeo Xin Ying, Stephanie was appointed Sports Secretary.

Meetings

The total number of meetings held in the term of office is as follows:

Ordinary Meeting : 04

Extraordinary Meeting : 00

Extraordinary General Meeting : 00

Annual General Meeting : 01

Notes for the future

Dear General Secretary (or whoever you are, dear reader) of the future,

I kinda prefer the title Hon Gen Sec but they changed it after me so I hope you like what

you’re being called. This post, in itself, is boring but important. And as such, you have

limitless manoeuvre room to develop yourself and the post as much as you want and are

interested to. During my year as Hon Gen, I’ve learnt a few things that I wish to share with

you:

You are not just a general secretary. You are not just the admin person. You are that

and more.

Yours is an EXCO role, so you have the ability (and believe yourself, the potential

too) to pick up the MC and the club whenever needed. Steer the EXCO. Steer the MC.

Steer the club. You have the power and every capacity.

Do not treat societies as a resource pool. Please understand that we are THEIR

resource pool. We serve them. But for a win-win situation, make friends with them

along the way. (Afterall, we can never have too many friends.) We can ask for their





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help for RAG as much as they are able to spare manpower and time, but please ensure

minimal hiccups when it comes to collaborative projects like Project Textbook and

issues like facility booking. It’s all for the good of the Faculty, which is what FASS

Club stands for. We’ve kind of eliminated the animosity that existed from the

previous batches of societies and MCs, please carry on the good relations.

Also, please understand that it is not in every society’s interest to respond to us or

work with us. PS Society never replied to any of my e-mails or SMSes throughout the

year, but it’s completely fine. It may be a sign to bug off, but keep them updated

anyway. At the end of the day, they’re still FASS students, and they also serve a

bunch of FASS students.

Presence at the Dean’s Office is very important. The main people you should know

and be comfortable with (it’s not that hard, really) are Kat, Lynn, Peiying, Ms Cynthia

Koh and Prof Vincent.

Always smile. Whether it’s trying to get your way with the Uni Administration or

when dealing with societies. Even smileys in SMSes or e-mails help!(: (see? :D)

The following are events and projects that societies were involved in. In the previous issues

of AGM reports you’ll see this under the Academic Discipline Coordination Committee

section, but in the 32nd

I decided to do away with the formal committee.

Societies at Club Chalet 1:

The presence of societies saved the day, in my opinion. Because otherwise there would be a

really small turnout at the chalet. (We extended invitations to all societies with no limit on the

number of attendees.) It was a very good platform to know each other and share tips like

UTown’s guidelines for facility bookings. All the work that needs to be done beforehand is

only to gather information on each society’s planned events and ask for attendance so that

enough food is set aside for everyone. Events sharing will pretty much flow on its own. After

the chalet, there was good feedback about the event sharing session, since not everybody was

sure of how to invite Guests-of-Honour or book facilities beyond FASS. The discussion also

opens doors for inter-societal collaborations, like bazaars and orientation camps.





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SocieTEA:

It’s what the 32nd

decided to name the gathering of societies and us over food. Ling Hong’s

brainwave, in fact. Relations with Dean’s Office helped alot for this one. I missed out on the

protocol of signing attendance and gave the wrong billing address for the buffet, but

thankfully was able to settle with help from Christina from Dean’s Office Finance

Department. Note, Dean’s Office has funding for societies’ get-togethers. It was $12 per

person, for more details check your inbox and liaise with Kat for updates.

Block ADM Competition Draft:

This was when we saw Psych Soc and CNM Soc coming together with us to fight for the

rights of student societies, more specifically replacement society spaces after Blk ADM was

to be demolished in May 2012. It was quite touching IMO. Future Gen Sec, search your

inbox for it. And I hope you have a proper clubroom now. If you don’t, please believe me

when I say we really fought for one.

Bukit Brown Symposium:

We started planning in March for it to happen on 5 May 2012, but the plan eventually died

off. It was supposed to be a public symposium featuring student presenters. The proposal was

approved by Prof Vincent, but we just never got down to doing it. It was to be a collaboration

with Soci Soc, Hissoc, SEA Soc. (Do you remember Bukit Brown, and has the expressway

been built over it yet?)

And here are some pointers regarding the various parts of my jobscope which may or may no

longer be relevant to you:





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Societies:

Great start from Marcus’ recommendation of calling everybody. At least puts a voice

to name and society from the very beginning. Faces can come in later. Do not wholly

rely on e-mails. Reduce them whenever necessary. Face-to-face always the best.

Share contacts. Especially from NUS Open House, because it is not within the budget

of societies to rent an Open House booth which is priced at $75, excluding $50

deposit. Share the list of kids who leave their contact details down, help distribute

flyers from societies.

Attend each others’ events as much as possible. Soci Conference, JSS Bazaar.

Support each others’ projects. Mnemozine, Hissoc Publication.

Always be willing to help publicise. E-mail blasts especially.

Facilities:

There are 21 benches that can be booked.

Rooms are under Ms Cynthia Koh, benches under Ms Masna.

New procedure since the 32nd

’s term, and newer for the term of the 33rd

: E-mail

Peiying at [email protected], CC to Ms Cynthia Koh at [email protected]. Non-

FASS societies can book facilities too, but they would have to make a trip down to the

Dean’s Office at AS7 Level 5 to fill up a physical form.

Bookings will still come to you anyway, especially from external parties like NUSSU,

CSC and random students from random clubs that may not even be in NUS. Use your

discretion. If activities to be held using the bench are in line with the club objectives

(Welfare, Learning, Identity), do help score the bench. Especially if these students

representing other clubs are from FASS anyway.

Take initiative to ask projects about facilities they need. LTs for RAG Camp, Arts

Camp, O Week, Tutorial rooms for RAG, Central Forum for anything. FOP project

committees may not be in the loop for mundane stuff like this so they may take it for

granted. And Central Forum is harder to get than a spot in a prime primary school.





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Other faculties:

NUSSU’s rule of your-club-stamp-is-sufficient apparently does not work with every

faculty. Please do check when placing posters in other faculties. Applies especially to

societies’ posters. E.g., Science tore down Japanese Studies Society’s posters even

though they held our club stamp.

Minutes:

The only time you’ll regret being Hon Gen Sec. I was longwinded and hence had a

tough time. Try to be succinct so you don’t have to give up too much of your lives

creating 30-odd pages-long documents that nobody bothers to read and hardly anyone

appreciates.

Acknowledgements:

1. Members from our deanery, especially Prof Vincent, Kat, Lynn, Peiying and Ms

Masna, and Angie from the Audio-Visual Support Unit for all the support and help

rendered this year.

2. All FASS Student Societies, especially Geogsoc, Hissoc, JSS, Psych Soc and Soci

Soc. It’s been a great year working with and knowing all of you.

3. NUS Alpha Verve Cheerleading Team, for allowing me to carry my skills over to

benefit more people and for teaching me what a team is so I can attempt recreating it

back in FASS Club.

4. Keith, RAG 2012 PD, for being forever appreciative of the little stuff I do as part of

my duty. And for creating the best RAG ever for me, from the very day you decided

to take up the PD role.

5. Qiu Yan, for reminding me what I’m fighting for.

6. Peng Sing. I don’t remember when I started being such a huge fan of yours, and I’m

really glad that we’ve grown this close throughout the year, and that you’ve made me

so much more appreciative of good (and mostly hidden) music.





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7. Paul, bro and Insomniac Chief Editor 10/11 because without Insom I’d never hang

around enough to start my journey in the 32nd

.

8. The 32nd

. We’re us only when we’re 12 Strong.

9. Amanda from cue sports. I don’t know you at all actually, but beginning that e-mail

with “Hi Hong En” has formed a great memory that never fails to bring a smile to my

face.

10. And of course, my blue banana.

Done By: Yeo Xin Ying, Stephanie Honorary General Secretary 32







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FINANCIAL REPORT

1. During the term of office from 1st October 2011 to 30

th September 2012, the Honorary

Treasurer:

a. Prepares and submits, on the behalf of the NUS Students’ Arts & Social Sciences

Club Management Committee, the Provisional Annual Budget of the club for 2

periods- 1st October 2011 to 31

st March 2012 and 1

st April 2012 to 30

th September

2012 to the University Bursar for approval by the University Council.

b. Keeps a consistent financial record and monitors the Club’s accounts.

c. Prepares, at the Annual General Meeting, the Club’s accounts for the period of 1st

April 2011 to 31st March 2012.

d. Receives, on the behalf of the Club, any other funds that may be paid to the Club;

to be remitted to the University Bursar to be credited into the Club’s account.

e. Signs and submits to the University Bursar for payment of all bills and

expenditures, properly incurred in accordance with the approved budget, and

countersigned by the President.

f. Archives the financial accounts of all the projects, initiatives and cell expenditures

of the Club to be passed on to the next Financial Secretary of the 33rd

Management Committee and used as reference for future usage.

2. For the Report to be presented during the Annual General Meeting, please note that:





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a. The period of 1st April 2012 to 30

th September 2012 was during the term of office

of the Honorary Treasurer, of the NUS Students’ Arts & Social Sciences Club

32nd

Management Committee.

b. The accounts for the period 1st April 2011 to 30

th September 2012 is subjected to

auditing and will be reported at the Annual General Meeting of the 32nd

NUS

Students’ Arts & Social Sciences Club Management Committee. However, any

accounts reflected are yet to be audited as the present Honorary Treasurer is still

serving office, and hence, expenditure is yet to be closed.

3. All expenditures by the NUS Students’ Arts & Social Sciences Club 32nd

Management Committee were within the allocated budget approved by the University

Bursar.

4. The general report of the expenditure during the period 1st April 2011 to 31

st March

2012 is as attached in Appendix A.

5. As of 2012, the club’s balance sheet has been merged with the overall National

University of Singapore’s balance sheet. Hence, no separate balance will be generated

for the club.

Review

I am pleased to report that for the financial year of 1st April 2011 to 31

st March 2012 has a

healthy surplus as seen in Appendix A and it is accumulated by the previous Management

Committees and the affiliates as they have been financially prudent and accountable in

maintaining their expenses within the allocated budget.

With regard to the NUS Students’ Arts & Social Sciences Club’s acceptance of the

investment plans as proposed by Investment Office (IVO), I hereby declare, on behalf of

NUS Students’ Arts & Social Sciences Club, that the amount of $101,069.65 invested by the





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31st Management Committee has not been altered in our term. It will continue to be placed

into the NUSSU combined pool for Short Term Investible Funds and/or $0.00 in Long

term Investible Funds as of 1st April 2012 while $131,836.26 shall be left in the Club’s

current account for the immediate usage of the club.

Acknowledgements

I would like to specially thank:

Wilson Deng, our President, for being the punching bag for all things big and small.

Your patience, understanding and tolerance have taught me a lot (although I am still

learning). Also for your attempts to help me with financial matters at times. I wish

you well in your term as the 34th

NUSSU General Secretary!

Wangs, our Vice President, for being there whenever I need you.

Douglas, my oppa who I’ve come to love as a younger brother. For being the quirky

and cheery person that brought me so much laughter.

Priscilla, for being the responsible and helpful person that you are. Whenever it

comes to welfare spending, I never have to worry.

Chrystal, for going beyond your duty so many times and being my Utown study

buddy so that my CAP never drop! Thanks for agreeing to join the MC when I

approached you, and getting Priscilla in too, without the both of you I would have

given up long ago. Thanks for going through tough times with me and never giving

up (although we do say “quit” a lot).

Ling Hong, for your passion to serve. Not so much for the jokes.

Jia-Xin, for always agreeing to help in the projects I do and doing such a good job at

them!

Special thanks to Phang Shitien, Vice President of the 10th

MC of the NUS Students’

Community Service club, for your timely help and patient guidance with regard to

financial procedures when nobody could help me.

Alice and May from Office of Financial Services, Deborah from Office of Student

Affairs, for being patient when I made mistakes and always having answers to my

endless questions.





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Mr Tan Weiyuan, for giving me the turning point in my MC term. A shift in mindset

and greater understanding of my MC duties.

Daryl Boey, for your time spent talking to me, I learnt a lot.

S, my little piece of heaven, for helping to remind me that there is so much more to

life.

All the project treasurers who have worked so tirelessly and for being cooperative in

submitting super neat accounts that can be archived for future use.

All my friends who have been understanding and tolerant with me, who never gave up

on me even when I was extremely difficult. In particular, Hui Shan, Ying Shi,

Joseph, Kiawoon, Zhiwen, Jon Loong and Si Jia. For pulling my weight in our

group projects or just listened while I whined endlessly.

I sincerely am so indebted to so many people that this list is inconclusive.





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National University of Singapore Appendix A

Students’ Arts & Social Sciences Club

Financial report of FASS Club’s accounts

Cash Sponsorships received:

Panel Place - $14.40

Jia Long & Associates - $1,420*

*Of which $120 has been donated to the club’s OCIP team as a show of support.

Club Budget in total for the whole financial period from 1st April 2011 to 31

st September

2012:

$8 per person x 5320 students (estimated) = $42,562

i.e. $8 of each FASS student’s school fees will go towards the FASS club budget.

* Request(s) to view financial reports can be granted only for interested students.

A basic Expenditure Report for Projects & initiatives in the period of:





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1st April 2011 to 31

st March 2012

Cell: Marketing Communications

Description of Expenses Amount Spent

($)

Remarks

FASStival 1 40.10

FASStival 2 45

Friends of FASS Project 2.80

Cell: Marketing Communications – Internal Marketing


($)

Remarks

Poster printing 96

Post-it printing 1000

Namecards 132

FASS Dinos 150 *Used for Appreciation Dinner 2012

Cell: Marketing Communications – External Marketing


($)

Remarks

Sponsor’s gifts 41.20

General Publicity material 62.30

Printing 14.50

Cell: Marketing Communications – Media


($)

Remarks

External HDD 149

Renewal of Domain name 56.54

Website (design, hosting) 889.47





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Cell: Marketing Communications – Insomniac


($)

Remarks

Postcards printing 700

Cell: Marketing Communications – Bazaars


($)

Remarks

Valentine’s Day Bazaar 40.40

Walkway Bazaar 77

Cell: Sports

Description of Expenses Amount spent ($) Remarks

Arts Open 135.80

Cell: Secretariat


($)

Remarks

Phone Bills 315.28

Club Stamp 28

Cell: Logistics


($)

Remarks

Printer toner and maintenance 562.18

Tools and Equipment 534.32

Office Supplies 697.96

Clubroom maintenance 246.80 Includes cleaning and decorations

First Aid Materials 103.25





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Cell: Welfare


($)

Remarks

Stationery 18.81

Welfare Giveaway 1493.50 Both Semesters

Valentine’s Day Giveaway 428

Club retreat 473.74

Birthday cards (affiliates) 13.80 Yet to be given out

Annual Club Chalet 740.73

Cell: Treasury


($)

Remarks

Office Supplies 175.40 Includes laminating machine

Photocopying 2.75

Done By: Vanessa Lim Ting Fang Honorary Treasurer 32







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LOGISTICS REPORT

1. Overview

The Logistics Cell of the NUS Students’ Arts & Social Sciences Club, hereby known as

FASS Club, is a support cell that provides logistical support to the Club and the projects that

the club organises for the benefit of the student population. Such support includes, but is not

limited to, advising the logistics heads of the various special projects and the FOPs on

healthy logistic practices and the purchase of supplies for the club. The Cell is also

responsible for the upkeep and maintenance of the Clubroom; a place where most of the

Club’s activities and meetings are held, and also as a place for students of FASS to

congregate.

The cell is headed by the Director of Logistics (DOL)

2. Objective(s)

The Logistics Cell began the year 2011/2012 term with the following 4 objectives:

i) To actively ensure the cleanliness and organisation of the clubroom be upheld.

ii) To enforce and enhance the system set in place by the previous DOLs

iii) To ensure that the supplies is sufficient for the usage of the club events

iv) To ensure a smooth cooperation between the school administrative and other

committees

3. Review

i) The cleanliness of the clubroom is the first thing visitors to clubroom notice, and

hence gives them the first impression of the club. As such, the cleanliness of the

clubroom is paramount to the image of the club, of which will determine how they

treat the club room in the future when they work in there. For this first objective, I

think I have failed. The organising of the cleaning up of the club room always failed

to get full attendance from my MC and objective of cleaning was not met. Many a

time, only I and a few of the MC members just have to satisfy to do just a brief

cleaning of the clubroom. I did not manage to influence my fellow MC members to





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treat the club room as their second home. As such, many of them treat the club room

as a place where they just have to be there to report for work. The lack of cosiness and

sense of place in the club room has a trickle-down effect that affects affiliates as well.

We can often find litter strewn on the floor of the clubroom, mostly crushed pieces of

paper containing rough work, plastic bags and leftover cups and food packets. All

these are results of negligence and a ‘don’t care’ attitude towards the cleanliness of

the clubroom. If the MC themselves, they do not feel the ownership towards the

clubroom, much less can be said of our affiliates.

For the organisation of the clubroom, the log room has generally been kept organised

till before FOP period end. Things could be easily found when the inventory list was

setup, just that not everyone was fully aware of the list. The log room was locked up

to ensure that there is a safe place where our projects can keep their items without

worry that the items will be taken. Sometimes, however, the room was unlocked and

unauthorised things were taken from or put into the log room without the knowledge

of the DOL. Fortunately, it did not cause any major problem. However, towards the

end of the FOP period, some logistic items were found to be faulty or even missing

because of the negligence of project-logistic departments.

ii) A Standard Operating Procedure (SOP) was created in the 31st MC by the then DOL,

Ethan. I made slight amendments to the guideline and sent out to the Logistics Heads

of our projects. However, not all of them took no notice of it and hence made some

mistakes which could have been avoided. The guideline gave detailed information on

where to get basic logistical requirements. It also spelt out a few guidelines on how

logistics duties should be carried out, for example, keeping a list of all logistic

requirements for any given project to ensure preparedness and accountability.

iii) During my term in office, I purchased a laminator machine (fixed asset), laminating

pouch and toners. I did not go about buying other items as I felt that the club has

sufficient supply at that the point of time. Also, I know that projects will purchase

most of the basic supplies (as they will need them in large quantity) and there will be

surplus at the end, so I felt that there was no need for the cell to purchase them.





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iv) A loan form and policy for loaning of equipment was created to facilitate the loaning

of equipment to other committees. The policy was created so as to ensure that there is

a system in place to allow the loaning to take place.

NUSSU’s DOL initially wanted to create a centralized system where all Constituent

Clubs will be able to loan fixed equipment among all of us. Although the plan was not

finalised, it was nevertheless a good plan. Other than that, NUSSU actually has a lot

of other equipment that we do not have and we are able to loan from them.

For school administrative wise, the cell, mostly, only loan the PA system from the

Audio-Visual and Teaching Facilities Support Unit. No major problem occurred with

them but knowledge of how to use the PA system needs to be passed down.

Lastly, regarding the lockers that the club took over from OSA, a system was already

set in place. The future DOLs just need to follow the operation procedure.

v) In conclusion, I felt that I did not really do a good job as a DOL. I was too involved in

the different various projects that I neglected my duty as the Director of Logistics of

the club.

4. Suggestions/Solutions

Regarding technical issues on logistics, the system has already been setup. The DOL just

needs to engage the logistics head of each project to follow the system. The DOL should

encourage the DOL of NUSSU to carry on the plan of sharing resources among clubs and

hence build up a good network of sharing. Lastly, the DOL might want to create more system

so that knowledge can be passed down to future batches.

The DOL should engage everyone in his/her MC to cultivate the sense of belonging to the

club. The importance of doing so is to have a good bonding among the MC themselves. As I

believe that with good bond and trust, no problem will be unsolvable for the team. With that,

I end my case.





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5. Acknowledgements

I would like to thank the following people who have assisted me in my term of office:

a) Wilson, for enduring all my angry moment and calming me down, even though you

are under more stress than me.

b) Wei Yuan, for always being there for me.

c) Steph, for allowing me to do what I want for IFG.

d) The welfare girls, Priscilla and Chrystal, for showing me how passionate you girls can

be with regard to welfare.

e) Marcus, for teaching me very useful skills which I can use in my future career.

f) Douglas, for just being so awesome.

g) Jia Xin, for being a ‘nice’ and ‘good’ boy.

h) All project logistic heads and teams, especially Eng Chye, Olivia, Alfone, Zhong

Xian and Evon.

i) My drivers, especially Eng Chye, Mingle and Jenson.

j) The 31st MC for being there at times to help us.

k) Xin Rong and Yijiao, for helping me to distress by playing cards with me.

l) My OG mates from S2, especially Zhen Jie, Johannes, Mingle, Zhen Yang,

Serene, Chanel, Yan Ling, for always being there when I am in need of help.

m) The rest of the MC and all helpers who have contributed to logistics and the club in

any way.

Done by: Jasper Neo Director of Logistics 32







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WELFARE SECRETARY REPORT

Overview

The welfare cell shared the same vision and objectives of that of the 31st Management

Committee welfare Cell. However, this term there was a focus on increasing awareness of

what the club does with regard to welfare especially our openness to feedback. The reason for

the focus was to raise the awareness of the Club to the general student body and to enable our

welfare initiatives to reach out to a greater group of students. Also, one of our goals was to

encourage students to provide us with constructive feedback regarding their concerns during

our activities.

Timeline and Projects

1. Exam Welfare Giveaways (November 2011 and April 2012)

Two exam welfare giveaways were conducted this term per usual. In this term, we

implemented the use of online surveys to collate feedback from the students where they

do it a week before the giveaway period in order to secure the packs. The committees

collaborated with NUSSU Welfare, the Dean’s Office as well as external organizations to

bring about brimming bags of goodies and vouchers to encourage and spur the students

on in their exam preparation efforts.

2. FASS Club Chalet (January 2012 and May 2012

FASS Club Chalets were held as a platform for the 32nd

MC as well as the affiliates to

bond and to relax. Two chalets were held this term, with the first one in January catering

to the existing affiliates as well as the newly recruited affiliates in the first semester. The

second chalet in May focused on the affiliates recruited for the various Freshmen





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Orientation Projects Committees to bond within their committees as well as form ties

between the committees.

3. Valentine’s Day Giveaway and Feedback board (February 2012)

As this term’s focus was to increase awareness as well as to encourage the students to

give us feedback, the Valentine’s Day Giveaway was held. During the week of

Valentine’s Day, students were encouraged to wear green to show their love for the

faculty. At the same time, free candy were given out to students and they were

encouraged to write notes on things they loved about the faculty or could be improved.

4. First Aid Course for MC Members and Societies (November 2011 and May 2012)

As part of the Welfare initiative, two Standard First Aid courses were organized with both

the ER Ambulance Services as well as the Singapore Red Cross Society. This was done

hoping to encourage the awareness of the importance of First Aid and to equip MC

members as well as societies, running major camps during the FOP season, with basic

first aid knowledge.

5. CORS Bidding Clinic (August 2012)

CORS Bidding Clinic is held for all freshmen to help them with their module selections.

Freshmen were briefed on the university and faculty requirements as well as how to use

the online bidding system. Seniors were also around to provide the freshmen with help

and advice on modules.

6. Appreciation Dinner (September 2012)

Appreciation Dinner is held at the end of each Management Committee term to thank the

affiliates and partners of the Club for their contributions throughout the term. The

Appreciation Dinner also provides an official platform for the handover of duties from the





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outgoing MC to the next. It also provides the incoming MC and affiliates to socialize and

network with each other.

Plans that were not implemented

1. Feedback

Feedback was planned to take place in two platforms. Firstly, we thought of using

physical platforms such as noticeboards as an interactive platform between the students

and us. The idea was to have topics students could comment on anonymously or

otherwise to create discussions between the students together with us. However, this was

not able to be put in place as we were not able to obtain the noticeboards.

The second platform we had in mind was the use of online media to stimulate discussions

on various issues through ways such as polls and a forum. The idea of using online

platforms were due to the results of the survey conducted during the first exam welfare

giveaway where students indicated their preference for online platforms. However, due to

manpower limitations this was not carried out.

2. FASS friends

FASS friends is a mentorship program held to link incoming freshmen who are interested

to seniors who are willing to help. The aim of linking freshmen to seniors was to enable

the freshmen to have a person they can approach on any questions they have with regard

to their university life.

Others

1. MC Birthdays

This term, we had each MC member draw lots for the name of another MC member. Each

MC member was then responsible in planning the birthday celebration for the person

whose name was drawn. The idea behind it was to encourage the MC members to get to

know each other better as they plan for each other’s birthdays.





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Review and Recommendations

1. This term, the welfare cell consisted of two members, Qiu Yan and June. The

recruitment of cell members should be done across all committees to ensure that

members are fully committed to only one cell. This can be done through a central and

physical recruitment drive for all cells so that affiliates know one another. Having this

central recruitment drive for the entire FASS Club term would also help even out the

numbers per cell.

2. I would suggest for projects that span across terms such as feedback projects to be

collected back each term with the relevant files and for the workload to be

redistributed amongst the cell. This will enable the workload to be redistributed

according to commitment levels and an opportunity for new members interested to

take part in it as well.

3. The welfare cell has achieved its goal for this term - to reach out to more students

within the Arts family and to provide quantifiable welfare to students and affiliates. In

terms of the feedback channel, it should be done in collaboration with the Publicity

cell as proposed as they are closely related.

Acknowledgements

A big thank you to:

1. Wilson and Wang Ling – for always checking on how we’re coping with everything

and encouraging us.

2. Vanessa – for being the No.1 supporter of our projects and bearing with the many

questions on the budget!

3. Ling Hong – your bubbliness and happiness that never fails to cheer us up

4. Stephanie – for the help with bookings and contacting the societies





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5. Douglas – for your initiative to help us out with the marketing efforts for exam

welfare packs though it wasn’t required of you and always being the first to respond

when we require help!

6. Marcus and Jia-Xin: thank you for helping with the publicity efforts and pictures for

the various events

7. Jasper – Thank you for agreeing to PD the first welfare pack and helping us with

transport whenever we require as well as offering to help find people to help if we

need!

8. Qiu Yan and June – thank you for being so willing to help out with all the welfare

stuff even though you two had commitments with other cells/ activities.

9. To all our first-aiders – thank you for agreeing to take time off your busy schedules to

do first-aid duty even though it wasn’t required of you.

10. Last but not least, to everybody who have helped us in one way or another such as the

packing of the welfare packs, a really BIG THANK YOU for we would not have been

able to do it without you!(:

Done By: Tang Si Ying Priscilla Student Welfare Secretary 32


NUS Students’ Arts & Social Sciences Club m: 97344238 e: [email protected] Ngerng Xiulin Chrystal Deputy Student Welfare Secretary 32







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APPRECIATION DINNER 2011 POST PROJECT REPORT

1 Overview

The Appreciation Dinner is an annual event that the NUS Students’ Arts and Social Sciences

Club holds to thank the Management Committee and affiliates for their contributions to the

Club and faculty, and acknowledges their efforts in student activities and projects.

The event is also the final project of the outgoing Management Committee and it provides the

occasion for them to officially hand over the baton to the incoming leaders. Furthermore the

Dinner enables seniors and alumni to socialise and network with junior affiliates and provides

an avenue for sharing and bonding over dinner, the planned programme, and the post-event

activities that follows.

2 Objective(s)

2.1 Overview

To make the annual Appreciation Dinner the finale for the year, yet at the same time, one that

marks a new beginning. We hope that the location, food, ambience, programme and overall

bonding experience will make the Dinner one of the most highly anticipated events of the

year.

1. Show the affiliates that the Club leadership values their efforts put in for their

respective projects and acknowledge the contributions of the outgoing Management

Committee to the faculty – through the provision of good food, ambience and

speeches and video screening.

2. Exhort the incoming MC and affiliates to continue the journey, to promote continuity

and learning.

3. Promote inter-generational bonding and networking between senior and junior

affiliates – through interaction during and after the dinner event.





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2.2 Review

The first and second objectives were largely met, given the vast improvement in terms of

location and programmes held for the event. The third objective was achieved to a far better

extent, given that there were rave reviews after the dinner.

3 Organizing Committee

3.1 Overview

Recruitment Period

As the Organising Committee consisted mainly of outgoing and incoming MC members,

there was no need for an active recruitment process.

Organizing Committee:

Designation Name

Project Director Amanda Yee

Deputy Project Director Marcus Pang

3.2 Review

The number and posts available were adequate. It took only 2 people 3 weeks to fully

organize and prepare the AD in terms of preparation as well as sending out RSVP.

4 Sponsorship – N/A





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5 Publicity

5.1 Overview

As this was a closed-door, invitation only event, no publicity efforts were needed.

Invites were sent by email to Prof. Chang, Prof. Vincent and other administrative staff at the

FASS Dean’s Office, Alvin Lee from OSA, prominent alumni members and deserving

affiliates. Phone calls were also done to follow up shortly after to confirm their attendance.

6 Programme

6.1 Programme Details

Venue: Hog’s Breath Café, CHIJMES

Time: 6.30 to 11 pm

Date: Wednesday, 21 September 2011 (during mid-term break)

Preparation schedule

Sourcing and confirming the venue took at least two full weeks from late July onwards.

The confirmation only came on late August.

Meeting with the Hog’s Breath Café staff, Mr. Kelvin Toh and site recce was in the late

part of August to early part of September.

The planning of the programmes also kicked off around the same period.





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7 Financial Audit

7.1 Overview

Department Amount Budgeted Amount Spent

Food $7,500 $7,449.96

Total $7,500 $7,449.96

Surplus/Deficit $50.04

7.2 Review

From the expenditure report, the spending was kept under the budgets. Though there were

attempts to push it down further, it was in the interests of the committee that the people

should be properly treated to good food, better ambience and best company.

8 Suggestions and Recommendations

Given more time, budget and dedicated planning, this Appreciation Dinner could certainly

have been expanded in terms of scope and scale.

9 Acknowledgements

We’ll like to thank Joannah, Shi Chen and Daryl for their support and advice on this project.

We will also like to thank everyone who came down and enjoyed yourselves, for this is a

project to properly thank the people who helped FASS Club over the year.

Reported by: Amanda Yee Project Director Appreciation Dinner NUS Students’ Arts & Social Sciences Club 26 November 2011





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PROJECT TEXTBOOK

POST-PROJECT REPORT

Overview

Project Textbook aims to provide a platform for students to buy and sell used textbooks and to act as a non-profit middle man to facilitate the sale of used textbooks.

Project Objectives

To provide this service as a form of welfare to the students and also as an avenue to publicize our club and societies

i) To deal with the Lemon’s Problem Lemon’s problem is an economic problem that arises due to imperfect information. The main problem is this is that buyers have no absolute confidence in what they are buying and the price they are willing to pay may be lower. Allows for buyers to check the condition of the book and choose the one they feel is most value for money.

ii) Convenience To save the trouble of having to search through the IVLE forum, find suitable books, contact the sellers and arrange for meet ups and repeating this for a few modules.

To engage the various academic societies by having them in charge of collecting and selling the textbooks for their majors.





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Organising Committee Objectives

To learn new skills and have new experiences.

The club and different societies to bond and form closer working relationships.

Organising Committee Structure

Name Designation

Vanessa Lim Project Director

Daryl Boey Deputy Project Director

Seah Wang Ling Secretary

Kwok Jia-Xin Publicity Head

Vivian Ang Publicity

Evon Khoo Public Relations Head

Society Representative Society

Pearlyn Chua Sociology Society

Mak Ying Shi Economics Society

Shamini Praimkumar Social Work Society

Proposed Theme

Keep calm and buy/sell your used textbooks!

Proposed Dates & Time

1) Proposed venue AS1 walkway

2) Proposed dates Week 1 (10 - 11 January 2011): Collection of textbooks Week 2 (17-19 January 2011): Sale of textbooks Week 3 (25 – 27 January 2011): Return of money/collection of unsold textbooks





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Programme Outline

Phase 1: Collection of Used Textbooks - Tuesday and Wednesday, 10 to 11 January, 12 to 4 pm

S/N Event Details Manpower: Logistics:

1. Societies to set up by 11.30 a.m. on each day of collection Textbook comm to set up whiteboard for publicity purposes Booth personnel to open Google docs form, to check student’s matriculation card and condition of textbooks. (One doc different sheets) Interested students with “acceptable” standard textbooks to key in name, matriculation number, mobile, email, proposed selling price, module code, book titles, etc into Google docs. Issue forms to owners stating price quoted, book title, book code and particulars, etc. Label book code (round sticker) and Price(square sticker) on book(s)

Overall manpower: Societies to man their own booths. FASS club to supplement where needed. Club to man CNM book booth.

Publicity posters & signs (if any), a few large boxes, pens, owner’s form, Terms and Conditions form, club stamps, Laptop (per booth), extension cords, shopping trolleys etc. *Whiteboard and markers 1 bench per society (4 benches in total)

2. Booth personnel (person on duty) to explain Terms and Conditions and the sales/return process to students (highlight main points only).

Terms and Conditions form, club stamp, pens

3. At the end of the day: Individual societies to label module code on the square sticker. FASS club reps to label CNM books. Sort books at the end of the day. i.e. Labeled books to be put into different boxes for different subjects, or different boxes for different module codes

1 person per shift to be in charge of updating inventories – 1 sheet per major (based on Google docs)

Small sticker labels, A4 boxes from Library to store books, Laptops x 2, extension cords.

4. Textbook Com to update and compile Wang Ling/PR Clubroom storage





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consolidated inventory list from societies (1 from each major, further subdivided into module code). List to be publicised to FASS by end of Week 1 (13 Jan) (Email, IVLE, Facebook etc.) Books to be stored in clubroom and/or society’s room for sale the following week.

space and/or society rooms

Phase 2: Sale of Used Textbooks - Tuesday to Thursday, 17 to 19 January, 12 to 4 p.m.


1. Textbook Com to set up by 11.30 a.m. on each day of sales. Suggested reporting time: 10.45am at respective rooms Setting up for whiteboard for publicity purposes on what textbooks we have for sale Individual societies to note: Prepare own cashboxes To do proper handover/takeover at beginning and end of each shift FASS club will prepare a $100 float Societies to approach us if they small change During sale: Booth personnel to issue receipts to

Overall manpower: Individual societies to man their own booths. Proposed: X 4 per shift (2 hours per shift) Publicity and textbook comm.

Publicity posters & signs (if any), A4 boxes (with textbooks), cashbox, spare change, receipt books, club stamp, Laptop/booth, extension cords, shopping trolleys etc. *Whiteboard and markers





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students who have bought the books. One copy for student, one copy for us to keep as reference. Receipts should include the club stamp, name; mobile of buyer and textbook label code to be issued with every purchase.

2. Updating of inventory list from each major after every successful purchase (Google docs) To highlight the cell once the book is sold. Update the whiteboard accordingly. At the end of the day: Textbooks to be shifted down to clubroom/society rooms at the end of each day (back into original labeled boxes) Do stock taking. Consolidate and update on Facebook at the end of the day. Money collected to be returned to Treasurer of the respective clubs at the end of each day.

Booth personnel Textbook comm. PR/Publicity Honorary Treasurer

Terms and Conditions Paper, Receipt books, club stamp, pens, cashbox, spare change.

3. Unsold textbooks to be returned during the following week. Email/Text owners of unsold textbooks, reminding them to collect them back during the return period. Still open for people to buy (up to Firday) if they want to by approaching us directly

Textbook Comm

A4 boxes, inventory lists, receipt books.





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Phase 3: Return of Used Textbooks - Wednesday to Friday, 25 to 27 January, 12 to 4 p.m.


1. Societies to decide how they want to return the cash/textbooks. *No more sales of textbooks!

Overall manpower: Societies to decide

2. During the return: Check forms of owners of books. Retrieve book according to the labeled book code OR Return cash to owner based on price that he/she proposed. Update of inventory list on Google docs to indicate that books have been returned.

Cashbox, spare change.

3. Unclaimed textbooks to be brought down to FASS clubroom. Open till following Tuesday for collection if not book will be donated.

A4 boxes, inventory lists.

Budget Breakdown

Cell Item Cost/Unit Units Item Total Cost

General Logistics

Colour stickers 10.80 1 10.80

Photocopying 3.60 1 3.60

Receipt books 2.50 4 10.00

Printing 0.70 1 0.70

Total Costs 25.10





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Number of Books collected and sold Economics Society collected 59 books but sold 16

Sociology Society collected 28 textbooks, sold none.

Communications and New Media collected about 22 books, sold 19

Society of Social Work collected about 15 books, sold about 5

Key Suggestions for Next Project Textbook

Project Textbook After Action Review are listed in the minutes. Key suggestions by the

project director and the committee will be highlighted here.

Preparation

It was difficult to obtain a list of textbooks sold for the semester as Professors were not

responsive. It was suggested that since CO-OP has the list of books that every lecturer needs

for their module, we could possibly approach the CO-OP for the list of books.

Duration

It was noted that used textbooks were usually sold very early in the semester (refer to IVLE

used textbooks page) so business is hard given that our event sales start only in week 2.

Suggestion of collecting textbooks on Mon, Tue, Wed, and sale on Thurs and Friday – finish

event in one week. We could also overlap sales and collection of books.

Manpower

It was suggested to have a main booth to collect and sell books to lessen manpower. However

the down side was that having one big central booth may be messy and harder to locate.

Hence, it was suggested to have two societies combine booths to solve manpower problem.

Some people did not come back to collect their unsold textbooks, so it is difficult for the

societies to chase these people as they do not wish to hold onto their books. It is quite tough

for societies to chase the people to collect their money or textbooks. Thus it was also

suggested to have one central place for return of textbooks/money to lessen the manpower

load.





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Profit

It was felt that unless we can earn profit from this, the project is not very worth the

manpower. They suggested getting a bit of profit to cover the cost (for stickers, etc.), and to

provide an incentive for societies to join in. For example, impose small

service/administration charge (50 cents or 1 dollar) as an incentive for us to do this project

and/or to cover our costs.

However, another concern was that since we’re supposed to be a non-profit middleman

providing a service to the students, we should not be collecting fees. Perhaps as an incentive,

we could let the societies conduct some publicity while they’re selling textbooks. They could

ride on the publicity of Project Textbook. For example, societies could distribute their own

flyers when people come to their booths.

Publicity

Email Blast: It was found that the year 1s tend to be the ones who read the emails: Year 1s,

rather than the seniors, are the ones who are participating in our project. Hence, we could also

approach lecturers to make IVLE announcements/emails to help promote our event as well,

since students would be more likely to read them.

Facebook: It was suggested that we could increase the intensity of facebook publicity. For

example, by creating a Facebook event and start inviting people earlier.

Other suggestions:

It was suggested to launch the project once round 1c of CORS is over and publicizing to the

freshmen during CORS bidding clinic

Posters could be pasted at bus stops, washrooms, and on tables at the deck.

We could leave decorated whiteboards along the AS1 walkway for publicity.

To publicize in lecture theatres during lecture breaks (for relevant modules). We may want to

consider emailing the lecturers beforehand to obtain approval for this.





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It was suggested that publicity could be tied in with societies’ respective FOP events, e.g. CNM Camp.

Project Textbook 2

Everyone generally felt that we should try this project for one more semester

There is potential for this project to grow with more publicity and by targeting the freshmen.

The project could target the freshmen by only dealing with textbooks for lower-level modules

which freshmen are likely to take.

Furthermore, semester 1 could be a better time to conduct this project since most exposure

modules are taken in semester 1.

Also, it was suggested that other societies for other majors could be engaged.

Acknowledgements

Daryl, for constantly being there whenever needed, for the work done with the booth

decorations and other publicity ideas. I could almost always count on you to be there and that

was a relief especially during the actual execution of the project.

Evon, for all the hard work and effort put into making the formulas right so that everyone can

have an easier time. Also for your enthusiasm and willingness to learn. Though I have failed

to provide sufficient guidance, you managed to do everything that was assigned to you well

and efficiently.

Jia-Xin, for your meticulous and detailed planning for publicity. Glad that you were willing

to join this project when I approached you for help! You helped to lighten a lot of my load

especially when publicity was not an area I was familiar in.





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Wang Ling, for your super neat and tidy minutes and for fighting to be on the committee.

Also for being there whenever you could. Thank you for your support for the project without

which this project may not have materialized.

All society representatives for being so cooperative and supportive! Most of the work did fall

on them during the actual event and it was manpower intensive and tiring. Thank you all for

being responsive and helpful, always attending meetings, contributing ideas and being part of

this project!

Chrystal, who didn’t manage to see the project through due to personal reasons but still

voluntarily helped out in your way.

Special thanks to all other MC members who helped with booth manning or in other ways. (:

Done by: Vanessa Lim Ting Fang Project Director Project Textbook NUS Students’ Arts & Social Sciences Club





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FASS CLUB CHALET 1 2012 POST PROJECT REPORT

Overview

The FASS Club Affiliates’ Chalet was organised to kick start the year and a brand new

semester. The main purpose of the chalet is for the affiliates to get to know one another

better, especially the freshies who have just joined FASS Friends. It will also help the

ADCCs to know the 32nd Management Committee better so as to forge stronger relationships

and bridge the gap between ADCCs and the club. It will also serve as a platform for the 32nd

Arts Club Management Committee, together with Project Directors for the upcoming projects

to forge stronger bonds and build the friendship. This year, the 2D1N chalet was held at

Aloha Changi, Changi Cottage from the 6th

Jan to the 7th

Jan 2012.

Objectives

1. Allow members to relax and enjoy themselves before the start of brand new Semester.

2. Form stronger bonds within Management Committee and ADCCs.

3. For alumni and seniors to get to know the various Project Directors and new affiliates

Planning of Chalet Activities (2D1N):

1st Day: Earlier part of the first day will be targeted more for MC members:

• 2pm - MC members to meet at Tampines to buy required stuff

• 3.30pm – Check in, moving in of items

• 4pm – Free and easy for MC members

• 5.30pm – Preparing of BBQ

Evening will be free for all:

• 6pm - BBQ night, free to mingle

2nd Day:

• 9:30am - Packing and clearing of items

• 10am - Check out





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Review

The turnout for the chalet by MC members and affiliates, including the FASS Student

Societies, was good. At least half of the MC members were able to meet up earlier to prep for

the BBQ. MC members even had some time to spare to mingle amongst themselves. Seniors

that came back for the BBQ also made the effort to get to know the new MC members and

affiliates. Activities planned by the programmes could not be executed as people came and

went. However, the programmes were still well planned by DPD (programmes) and his team.

There is no need for too specific activities next time, as most of the activities planned were

not executed due to the split up of groups. This time round, we proposed to invite the FASS

Student Societies to get to know them better and the feedback we got from them were

positive. As such, we propose that this is done for future club chalet as it gives them the

chance to know us better and to share event planning tips.

Organizing Committee Structure

Position Name

Project Director/ Treasurer Chrystal

Deputy Project Director (Programmes)/ Administration Jia Xin

Programmes Qiu Yan

Programmes June

Food IC / Logistics Stephanie

Proposed Budget Breakdown

Items to be spent on Amount

Booking of Chalet $224.70

Food - inclusive of BBQ items and cooked food and Drinks

(Reasonable amount of cooked food is needed in case it rains)

$428.98

Logistic Items (BBQ items and games if needed) $0

DFS Alcohol (To be bought by Daryl) $80





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Money spent was well within budget with a larger portion of it being spent on food and

drinks for everyone. However, when there were last minute arrival of more affiliates, more

food had to be bought from outside to cater to them. The total budget for the chalet, $750 was

sufficient, but perhaps money from logistics could be directly given to food as the items can

be easily sourced among MC members and from the clubroom store. We set aside the budget

for alcoholic drinks so that there was a limit set to amount available, as such, no one got

drunk, which is a good thing for those who stayed over. However, a point to note, if

inefficient funds for food, perhaps next time, alcoholic drinks could be self provided by those

who want them but it would also mean no control on our side.

Publicity Avenues

1. Email Blast

2. Facebook

3. Word of Mouth

Email invitations were sent out to all affiliates for them to come to the BBQ. It is a more

effective and sincere way to reach out to the affiliates. However, there was a delay in the

sending out of the emails and the emails were too draggy. Be more specific when sending out

invitation emails. Several reminders were sent following the invitation to confirm the number

of people going for the chalet so that the amount of food can be ordered accordingly. It was

difficult trying to obtain the email address of all affiliates and the list could only be possible

with the help of all MC members reminding their respective Project Directors. We could

possibly provide a contact number in case guests cannot locate our event in the near future.

Comments and Recommendations

The chalet booked – Aloha Changi, Changi Cottage, was newly renovated and has sufficient

space to cater to a large group of people. Despite the inaccessibility of the chalet as it has

only one bus service or the hourly shuttle bus from Pasir Ris MRT, the homely and nice

environment made up for the inconvenience. The Chalet has its own private space as well, so

games could actually be planned on the grass patch or by the beach. Changi Cottage would be

highly recommended again as we always cater to a large group of people. It is not advisable





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to get food staples from BBQ wholesale as they freeze their food and extra effort has to be

taken to heat up the food before it Is being served.

Acknowledgements

I would like to thank all affiliates that took the time off to join the annual FASS Club Chalet.

Thank you Pris for giving constant reminders with regard to minor details about the chalet in

which I may have overlooked. Special thanks goes to Jia Xin, Steph, June and Qiuyan who

had helped in planning for the chalet and the 32nd

MC members who had helped with the

purchasing of the necessary items. Last but definitely not the least, special thanks to the main

cooks of the night, namely, Wei Yuan, Eng Chye, Miq, Steph, Clarence, Marcus, Pris, Van,

Ling Hong, Jia Xin and many others who I may have missed out.

Reported by: Chrystal Ngerng Deputy Student Welfare Secretary 32







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FASS CLUB CHALET 2 2012 POST PROJECT REPORT

Overview

A second Club Chalet was organized this term in the place of Welcome Tea and Affiliates

Workshop. The 2D1N chalet was held at Aloha Changi Chalet, Cranwell Bungalow 1 from

18 May 2012 to 19 May 2012. This second chalet was held with the aim of providing a

platform for the committees of the Freshmen Orientation Projects, who were not recruited at

the time of the first chalet, to form bonds with each other within the committees and between

committees as well as with the existing affiliates and the 32nd

Management Committee.

Publicity Avenues

The news about the chalet was publicized mainly through a Facebook event that was created

as well as through the Project Directors of the various projects

Outline of Chalet Activities

18 May

1600: MC members who were available and some other affiliates met earlier to check-in

1830: Dinner Buffet

19 May

1000: Check Out

Essentially, the chalet was free and easy where everybody was encouraged to mingle around

and talk or play games with one another.

Proposed Budget and Expenditure

Budgeted Amount Actual Expenditure

Booking of Chalet (2D1N) $100 $90.95

Food and drinks $400 $382.79

Total $500 $473.74





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It was a good time of bonding for those who attended through the games played and

conversations held. However, the timing of the chalet during the beginning of the long

holiday break had limitations as a number of people were away and could not attend. Despite

that, I would suggest a continuation in efforts to firstly try to bond the members of the

various FOPs within their committees especially due to their large committee sizes.

Secondly, I would encourage bonding between the committees which may be useful in

reducing project rivalry as well as enable information sharing.

Acknowledgements

I would like to thank Chrystal for being so awesome and helping me out with the planning

and booking of locations. Also, a big thank you to those who were available and made time to

go down early with me to the chalet to check in and those who stayed over and helped to

clean up. To Ling Hong and all the Project Directors, thank you for helping me coordinate

the attendance of the various members. For the potato salad competition between Douglas

and Vanessa, we had a lot of fun. And everybody who made the time to come down for the

chalet at any point of time, thank you.

Done by: Priscilla Tang Project Director FASS Club Chalet 2 NUS Students’ Arts & Social Sciences Club





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FOOD HUNT 2012 POST PROJECT REPORT

1. Overview of event

Food Hunt is annual event organised by the National University of Singapore (NUS) Arts and

Social Sciences’ Club. Teams of four or five participants will compete in a Food Amazing

Race to win the competition and enjoy good food & company at the same time.

In line with the NUS Arts & Social Sciences’ Club’s goals of instituting an Arts identity

among its faculty students, majority of the participants in any one team should be a student of

the Faculty of Arts and Social Sciences.

2. Objectives

a) To allow participants and committee members of food hunt to have a good time and enjoy

good food regardless of the outcome of event

b) To provide an avenue for committee members to expand their social circles and hone skills

such as leadership skills and public speaking skills

c) To instill a sense of identity to both participants and committee members

d) To provide a platform for food stalls and corporations to advertise so as to increase their

patronage and boost their image

3. Committee structure





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4. Committee list

Position Name

Project Director (PD) Ong Hui Min

Deputy Project Director (DPD Food and Log) Lee Jing Yi

Deputy Project Director (DPD Programmes) Tan Jian Jun

Deputy Project Director (DPD Marketing) Nicholas Tan

Secretary Seah Wang Ling

Treasurer Sim Kailin

FOOD AND LOGISTICS

Food and Logistics Eunice Choe

Food and Logistics Louann Yeo

Food and Logistics Pamela Chong Khin

Food and Logistics Lye Khai Chyi

Food and Logistics Tan Qiu Yan

Food and Logistics Nguyen Tran Kim Chi

Food and Logistics Sheevonne Toh

PROGRAMMES

Programmer Jing Yu

Programmer Joanne Ngo

Programmer Koh Wei Han Valerie

Programmer Desmond Neo

Programmer Aaron Tham Zhi Xiang

Programmer Pei Zhen

Programmer Lau Xin An

Programmer Jocelyn Tan Zi Ling

Programmer Ernest Tan

Programmer Evlin Lim

MARKETING

Marketing Alfone

Marketing Keith Tan

Marketing Wu Han

Marketing Luciano Loke

Marketing Elaine Wong

Marketing June Tay Jie Lin





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Marketing Jasmine Lim

Marketing Shannon Tjang

Marketing Eu Yan Lin

4. Review

General

Good reviews were given from the committee and participants alike. Many enjoyed the event.

Even though response for sign up were resounding and committee size came up to more than

40 eventually, full recruitment force should have started earlier during the holidays period,

rather than when school have started. However, since most of the committee members only

signed up during the FASStival recruitment drive, the planning of the event would probably

not have started until school started anyway.

For better efficiency and to tap on the strengths and interests of the deputy project directors,

the Committee Structure was changed in this year. The Food & Logistics committee replaced

the Administrative committee, and Publicity and Corporate sponsors combined into one

committee.

Due to the large number of the committee size, it was not possible to hold general meetings

when everyone could make it. Meetings were held to cater as many committee members as

possible. However, for those who could not make it, information was disseminated through

the deputy project directors and via email in the minutes. Even though it was good to have

such resounding response for committee member sign-up this year, an advice is that the

Project Director should keep the number of sign up at an optimal number so as to ensure that

the committee members are well-taken care of.

Due to the advent of the Friends of FASS scheme, discounts were given to teams whose

participants were Friends of FASS. A total number of 30 teams signed up.





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The end point was at Ang Mo Kio Town Park. Usage of it was free and made possible by the

approval of National Parks.

Overall, the committee accomplished what it set out to do and stayed true to the focus of the

project. The Project Director is extremely pleased with how the event, in terms of the

preparation and execution of the event, for all parties involved.

Meetings

Meeting dates were set to cater to the maximum number of committee members and details

were disseminated beforehand to ensure good attendance.

General meetings were focused mainly on updates from each committee, as well as future

actions and ideas generation, across the different committees.

The atmosphere of the general meetings was kept light-hearted so as to allow committee

members to get to know each other under a friendly environment.

However, meeting agenda should be disseminated consistently to committee members

beforehand so as to allow for better discussion during meeting.

All minutes of meetings were promptly and meticulously done by either the Secretary or

Treasurer.

Food sponsors and logistics

This year, we managed to get a total of 39 stalls to sponsor.

As food trips were optional, the number of committee members which turned up ranged from

12 – 16, with one or two trips having poor turnouts as those food trips clashed with academic

commitments. However, those who went for the food trips enjoyed them thoroughly. We

would highly recommend everyone to go for the food trips as it is a good way to bond the





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committee and it serves as a good platform for the different subcommittee members to get to

know each other.

It is recommended to remind stall owners of the event a few days in advance of the event.

Despite committee members calling up to remind stall owners of the event beforehand, there

was some miscommunication with a handful of stalls. This resulted in some teams having to

go down to the stalls but failing to enjoy the food promised.

Having committee members that are proficient in Mandarin and dialects would be an asset to

the Food sponsor team.

We continued using the certificates to recognise the stalls’ contribution and also for gameplay

(easy recognition of the stalls for the participants).

Logistics matter was done efficiently and did not meet with any troubles. However, we

recommend that subcommittees which require any logistics to inform the logistics team in

advance.

We managed to find a new shirt printing company which was very helpful and prompt in

their printing and delivery services.

Corporate sponsors

Even though the marketing for sponsors took a long time to finalize, this was expected and

hence, called for no cause for worry. However, with that being said, we urge future

committees to start canvassing early nevertheless.

Even though the main focus of the event was the enjoyment of participation, rather than

winning, it was to the participants’ advantage to look forward to winning attractive prizes.

True to the nature of the event, this year’s prizes surrounded the theme of food and were very

much in line with the objective of the event. Prizes came in the form of food items, cash

vouchers to various restaurants and gift vouchers to food stalls.





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We would also like to remind future committees that there is a need to fulfil sponsor

obligations and follow up with them.

We scrap the idea of having goodie bags this year. In replacement of the goodie bags, we

gave each participant a photo souvenir. The photo was a team photo taken before the teams

were released for the hunt.

Publicity

Not only did the publicity team managed to tap on the tried and tested publicity methods to

achieve maximum awareness for the event, they also managed to come up with several other

unique methods to increase publicity for the event.

This year, the publicity team introduced a Food Competition held at the Deck as a means of

publicity. The participants of the Food Competition were House I/Cs from either past years’

Arts Camp or the upcoming Arts Camp. Hence, the participants were familiar faces to the

students of FASS. Even though the lunch time at which the Food Competition was held was

not particularly crowded, the competition managed to attract the bulk of people who were

present at Deck. The Food competition was well-received and received much positive

feedback from those who were present.

To not only fulfil sponsorship obligations and increase publicity, the publicity team decided

to sell food items, alongside with registration, this year. The food items were well-received

and sold out within days.

Another new publicity method that the Publicity committee tried this year was getting food

bloggers and a called Fever Avenue to join us in our food trips, in the bid to help promote the

food stalls and corporate sponsors. While the committee felt that Fever Avenue was a great

help in publicizing for the event, the food bloggers were not able to reach our target audience.

Posters which took a lot of effort, time and money to make were taken down quickly by the

campus helpers. However, they are an essential tool for publicity and hence had to be put up





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regardless. We hope that future committees and management committee can work together to

prevent such situations from happening again.

Using Facebook as publicity medium proved to be a very important tool. Many students

knew and heard about the event from the sharing on Facebook.

Programmes

Dry run was held two weeks in advance and it allowed for adjustments to be made to enable

the smooth running of the actual event.

Food coupons, program booklets and instructions were prepared in advance and stored in

school, which allowed for easy execution on the actual event.

We continued the usage of Twitter to track teams and accord them with points. The only

limitation is that Twitter only allows a maximum number of tweets to be posted out in a

period of time, thereafter, the user is not allowed to post any tweets. Hence, the committee

was unable to communicate with the participants when the committee’s account reached the

maximum number of tweets posted. Because of that, we decided not to acknowledge every

tweet by the teams thereafter.

Every team had a member with a twitter account and a smartphone, hence there was no cause

of concerns for teams without smartphones.

As usual, the Headquarters was set up in the Clubroom for the tracking of teams.

6. Event details

Dry run: 10th

March 2012, 9 am to 3pm

Actual event: 24th

March 2012, 9am to 6pm





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7. Budget breakdown

Income

Total revenue Price Quantity Item Total Revenue

Registration fees

(Teams of 4, Friends)

$48 4 $192

Registration fees

(Teams of 4, Non-

friends)

$54 11 $594

Registration fees

(Teams of 5, Friends)

$58 8 $464

Registration fees

(Teams of 5, Non-

friends)

$64 8 $512

T-shirt $10 1 $10

Allocated budget $300 1 $300

Total $2072

Expenditure

Cell Item Cost/

Unit

Unit Item Total

Cost

Cell Subtotal

Cost

Programmes Envelope and Sheet

Protector

$6.65

1 $6.65

Programme Booklet $59 1 $59

Tracking list $4.55 1 $4.55

Indemnity forms $1.35 1 $1.35

$71.75

Marketing Food eating

competition-Yong Tau

Foo

$15.2

0

1 $15.20

Food eating $25.6 1 $25.60





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competition-

Indonesian Pangang

0

Food eating

competition-cheese

burger

$24.0

0

1 $24.00

Materials for poster $15.6

5

1 $15.65

Tape for poster $0.95 1 $0.95

Booth decoration $24.4

0

1 $24.40

Paper for printing of

registration forms

$4.55 1 $4.55

Souvenirs for

participants

$41.2

5

1 $41.25

Tokens of

appreciation for

sponsors

$6.40

2 $12.80 $164.40

Food and

Logistics

T-shirts $5.15

200 $1029.30

Delivery fee for T-

shirt

$30

1 $30

Parking and ERP $20.5

0

1 $20.50

Petrol $56.1

9

1 $56.19

Food trip $80 1 $80

Certificates for stalls $86 1 $86

Food coupons $0.03 100 $3





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Diesel $32.4

9

1 $32.49 $1337.48

Total $1573.63

Surplus $498.39

Review

Even though the registration fees this year remained about the same as the previous year, the

committee managed to have a surplus of almost $500 due to the prudent and conscious

spending, keeping close to the budget allocated.

8. Acknowledgement

Imparting of vision

I cannot emphasize enough the importance of imparting of vision. Conveying how you want

the project to turn out is vital to keeping the committee on track It also helps in enabling them

to visualize the kind of event they are expected to produce.

Organising meetings

Everyone will have their various commitments and priorities. As such, it is impossible to set

a date when everyone is able to make it. It is however important to set a date that caters to the

majority of the committee members as well as the executive committee members. Meetings

should be focused but at the same time, allow for slight digression for light-hearted moments.

Setting the event date

The event is set on Saturday due to the length of time required. Students are also more

inclined to participate on a non-schooling day. It is important to ensure that the event date is

not set too late into the semester as there will be heavy academic commitments towards the

end of the semester. However, it is important to allow for the committee to have sufficient

time in planning for the event as well. The initial date set for Food Hunt 2012 was 17th

March





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2012, however, due to a clash with NUS Open House, the committee decided to push it back

to 24th

March 2012 instead.

I would like to thank my executive committee, Deputy Project Directors – Jing Yi, Jian Jun

and Nicholas, Kailin and Wangling for their commitment and dedication to the success of the

event. Just like organising an event, there will bound to be conflicts and differences in ideas.

However, everyone kept the bigger picture in mind and remained faithful to their task,

ensuring the success of the event till the end. I would also like to thank all committee

members who have contributed their time, effort and cooperation in making the event such an

enjoyable one for us all.

Done by: Ong Hui Min Project Director Food Hunt 2012 NUS Students’ Arts & Social Sciences Club





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EXAM WELFARE GIVEAWAY (SEMESTER 1) 2011/12

POST PROJECT REPORT

1 Overview

The Examination Welfare Giveaway is a highly anticipated event that happens twice an

academic year. This year, FASS Examination Welfare Pack Organizing Committee is going

to collaborate with FASS Club 32nd

Management Committee and FASS ID Committee to

create a 2 days of welfare and campus vibrant under the event name, FASStival. The

Examination Welfare Giveaway is still ongoing and will be one of the main projects under

FASStival. FASS Examination Welfare Pack Organizing Committee will work with the

NUSSU, FASS Dean’s office and the FASS Management Committee to get the best welfare

products for students.

2 Objective(s)

2.1 Overview

1. Provide students with some tangible and relevant products to meet their needs.

2. To show FASS students that the FASS Club cares for their welfare through tangible

ways.

3. To support FASStival by attracting the crowd to the venue.

4. To function as a platform for our ADCC to work with each other and with us to pool

manpower, resources and ideas.

2.2 Review

1. The first objective was largely met, with the sponsorship and provision of items like

foolscap pads, folders, canned drinks and cup noodles – items that students would use

during this period. However, there is still the presence of ‘not so useful’ voucher.





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2. The second objective was met too, although we could have requested for more items (e.g.

Engine and Science had 1500 goodie bags) to commensurate with our faculty size.

However, there is a need to have better planning before implementing as it will going to

be a large increase in number.

3. The third objective was met as a large crowd was seen at the giveaway site. However, this

was a one time-off event with FASStival as future giveaway might not be held with it

again.

4. The last objective was not met, due to the late preparation and planning of the project.

Suggestion for the next project director of Semester 1 welfare pack giveaway to be found

early or be under the charge of previous MC in order to have sufficient time.


3.1 Overview

Recruitment Period

There was no active recruiting of Organizing Committee members as this project was

start-up quite late. The main organizing committee was hence made up of the MC.

The rest of the committee was all friends of the PD.





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Position Name

Project Director Jasper Neo

Publicity Soon Tzu Hsiang

Marketing Douglas Lee (Head)

Priscilla Tang

Chrystal Ngerng

Event Helpers (official) Gan Mingle, Serene Pua, Wong Zhen Jie,

Jen, Vanessa Lim

3.2 Review

Recruitment period for the entire project was done too late. Event helpers were all OG

friends of the PD. Due to not enough manpower on the actual giveaway, more OG

friends of the PD was roped in (to be acknowledged at the acknowledgement section).

4 Sponsorship

4.1 Overview

S/N Product Sponsors Sponsored Item Quantity

1 FASS Dean’s

Office

1. Notebook

2. Pens

377

500

2 Unilever 3. Vaseline Lotion

4. Rexona Sweat Strip

5. Instant Porridge

6. Lipton Tea

1000

1000

3000

1000

3 Maicar 7. Cup Noodle 1000

4 Maybank 8. Foolscap 1000

5 NUSSU 9. Tapioca Chips 1000





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10. Coffee

11. Vouchers

1000

6 FASS (past welfare

items)

12. Post its

13. Foolscap

14. Notebook

200

200

200

4.2 Review

Requests for sponsorships started a little late, due to the whole team started out too

late. However, it was fortunate that we had the support of the Dean’s Office, NUSSU

and past items to supplement the goodies bags.

This is a great job done by the marketing team as they were made up of new people

who had little or no experience with marketing. We were in lack of items at the

beginning but they had managed to find a lot of sponsorship items towards the end.

Future PDs should take note that marketing for exam welfare giveaways needs to be

done at least two months’ in advance, if we were to be increasing the quantity of

goodie bags being given out. (this was in previous PPR too but no action was taken)

5 Publicity

5.1 Overview

Publicity Avenues

5. Email Blast

6. Posters

7. Facebook

8. Word of Mouth

9. Website





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*Nothing too elaborate needed due to the nature of event – post event follow up would be

more important.

5.2 Review

The publicity for the giveaway was sufficient. More decorations/banners/signs could have

been put up at the booth itself to distinguish us as being from Exam welfare pack

giveaway instead of FASStival.

However, there is insufficient publicity to inform the general FASS student that they will

have to complete an online survey before they can collect the welfare pack as there are a

lot of enquiries on the giveaway days on the online survey. This problem is expected to

be seen in the next few exam welfare pack giveaway as this is the first time that we are

having an online survey instead of a physical survey.

6 Program

6.1 Event Details

Date: 1st and 2

nd November 2011 (Tuesday to Wednesday)

Time: 12 -2 pm

Venue: AS1-AS6 Walkway (Corner Tables)

6.2 Event Schedule

20 October: Benches should be booked two weeks in advance

21 October: Publicity is to commence (Publicity).

25 to 27 October: Goodies should be collected (Logistics and Marketing).

28 October: Packing of goodie bags (ALL)





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1 and 2 November: EXAM WELFARE GIVEAWAY! On the days of the event,

members should meet at 10am to move goodie bags out of the room and set up the booth

(ALL).

9 November: Thank you cards should be sent to the sponsors within a week after the

event.

6.2 Review

As this Exam Welfare Giveaway was with FASStival, publicity and booking of venue were

done by the main organizing team from FASStival. ‘Thank you Card’ was not sent on time

due to the careless of the PD (it was sent eventually but quite late).

7 Survey

7.1 Overview

In the past, students need to do a survey first before they are allowed to collect the

Exam Welfare Pack as this was a requirement set by NUSSU. This time, we are going

to held the survey online and allow the students to do the survey beforehand. Then,

students will receive a confirmation email to show that they have done the survey and

a pack will be reserved for them.

7.2 Expectation

As this is the first time that we are doing the survey online, we expect a number of

students to be unaware of this change. Therefore, we are expecting a number of

students to complain as they will be in our queue but eventually cannot get a pack

because they have not done the survey. Or those students who want to collect welfare

pack but there is not enough as the packs are all being reserved.





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7.3 Review

Expectation came true. This problem can be solved by having a proper system setup

with the help of the Dean’s office. In the event that, things did not work out with

Dean’s office, suggestion will be:

Do more publicity to let students know of the change.

Give clear instructions at the queue that they are reserved for those students who have

done the survey.

It is expected that some students will not come and collect their packs even if it is

reserved for them. Solution would be to give out all this packs after the last day of

collection.

8 Financial Audit

8.1 Overview

Department Amount Budgeted Amount Spent

Logistics $50 $39

Total $50 $39.00

8.2 Review

From the expenditure report, welfare pack was kept under budget as most items were

sponsored. We only have to pay for the petrol for driving a van to pick up the items


The NUS Students’ Arts & Social Sciences Club should continue to actively reach out and

collaborate with our various FASS student societies, NUSSU, Dean’s Office and external

sponsors to ensure that our exam welfare packs remain useful and relevant to the student

body, and to ensure that as many students benefit from the packs as possible.





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I am suggesting that Semester 1 welfare pack giveaway is to be under part of the outgoing

MC. There is no sufficient time for the incoming MC to plan and get a team to get the

sponsor items as marketing needs to start as early as 2-3 months before the event itself.

Things to take note on actual giveaway, proper and instructions should be given to both

students who are collecting their welfare pack and event helpers.

Eg: only 1 collection per person/ only 1 collection per welfare pack / for those who are

reserved a set.

10 Acknowledgements

First of all, I need to thank Marcus Pang, PD of FASStival, for giving my team a lot of

guidance and assistance regarding the whole project.

Next, a very big thank you to Priscilla Tang, Chrystal Ngerng and Douglas Lee from

FASS club 32nd

MC. Without you guys, the exam welfare pack will be empty!!

Thirdly and very importantly, my OG friends: Mingle, Jen, Tzu Hsiang, Serene, Zhen Jie,

Johannes, Yong Jun, Yew King, Zhen Yang, Chanel, Zhi Ying, Amanda, Fiona,

Christopher, and whoever in my OG that I have missed out. Thank you very much. This

project will not have run smoothly if you guys have not response to my request of help.

Thank you to everyone from the 32nd

MC for all the help given. I know we are all busy

during that period of time, doing different roles to make FASStival a successful event.

Special thanks to Vanessa Lim who was helping Exam Welfare Giveaway during FASStival

itself.

Big thanks to Jasmine Teo, PD of ID team, who co-planned FASStival with me and different

projects under FASS club.





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Lastly, thank you Angelina Tan, Assistant Welfare Secretary, NUSSU EXCO, for helping

source and coordinate the items from the Union sponsors.

Reported by: Jasper Neo Project Director Exam Welfare Giveaway 1 NUS Students’ Arts & Social Sciences Club 20 December 2011





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EXAM WELFARE GIVEAWAY (SEMESTER 2) 2011/12 POST PROJECT REPORT

1. Overview

The exam welfare giveaway is a semestral giveaway that is organized by the club.

This year, we collaborated with NUSSU and several external sponsors in an attempt

to give our students the most support we can provide them with during this exam

period.

2. Objectives

2.1 Overview

- Provide students with plenty of comfort food during this crucial period filled

with tight assignment deadlines and intensive mugging.

- To improve on the quality of products we have in the welfare pack.

- To have greater publicity to reach out to people whom we have not been able

to reach out to before.

- To show our students that we are a faculty that cares.

2.2 Review

- Most of the objectives were fully met and a lot of positive feedback was given

pertaining to the quality of products in the welfare pack this time round.

- More stationery items would have been better especially foolscap pads and

notebooks.

- Greater publicity using more mediums met its aim – to reach out to more

people, but it was difficult to restrict the people of other faculties. As such, we

had to approach the Dean’s Office to help us check the matriculation numbers.





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3. Details of Giveaway

3.1 Date: 3rd

and 4th

April 2012

3.2 Venue: AS1 Walkway

4. Ogranising Committee Structure

Name Position

Project Director Chrystal Ngerng

Marketing Head Douglas Lee

Publicity June

5. Sponsorship

5.1 Overview

No. Product

Sponsors

Sponsored Item Quantity

1. FASS

Dean’s

Office

1. Origami Paper

2. Luggage Tag

1000

1000

2. Unilever 3. Knorr Sauce Pasta Alfredo

4. Knorr Sauce Rice Mushroom

5. Lipton Milk Tea

6. Ragu Pasta Sauce Chicken

7. Ragu Pasta Sauce Traditional

312

300

1008

1008

1008

3. Allswell 8. Puriku White Tea Mix Berry

9. Puriku White Tea Original

10. Puriku White Tea Sicily Lemon

336

336

336

4. Kimage 11. $15 off hair services Voucher 1000





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5. Maicar 12. Nata De Coco Fruit Drink 1000

6. Redbull 13. *Redbull wings team came down to distribute

can drinks.

7. Ginvera 14. Ebene Pain Relief Pain Sachet No Card

15. Bio Essence Tanaka White Day Cream 5g

Sachet

16. Bio Essence Deep Exfoliating Gel with ATP 5g

Sachet

17. Ginvera Pure Olive Oil 2m (with Card)

1000

1000

1000

8. BBQ

Wholesale

Centre

18. 5% Discount for BBQ items and complimentary

membership card

1000

9. NUSSU 19. Fruit Jam

20. Allswell’s bottle drink

21. Yoghurt Place vouchers

22. M1 Voucher

23. Pens

24. Lakerol

25. Foolscap Pad

26. Module-Review Flyer

27. AIA Goodie Bags

1000

1000

1000

1000

1000

1000

1000

1000

1000

5.2 Review

- The Club budgeted a large amount of money for us to purchase items for

welfare pack. However, instead of printing foolscap pads like the previous

year, we thought that purchasing of comfort food was a wiser choice as

we had already provided three foolscap pads in the last giveaway.





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- Future PDs should note that we can never have enough foolscap pads and it will

always be in demand.

6.0 Publicity

6.1 Overview

Publicity Avenues

- Facebook

- Email Blast

- Posters around the school

- Word of Mouth

6.2 Review

- Publicity of the event was sufficient and there were sufficient signage around

the walkway during the event.

- Some people were still unaware that they had to do the online survey before

collecting their welfare packs. Perhaps more publicity can be done about the

survey solely.

- People who came in green had an express queue to collect their packs.

7.0 Financial Audit

7.1 Overview

Item purchased Amount spent Amount budgeted

Comfort Food Items

1. Oreo

2. Mamee

3. Twistee

$1446.10 $1450





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4. Coffee biscuits

5. Hello Panda

6. Mentos

7. Chocopie

Fuel for collection of items $163.40

7.2 Review

From the expenditure report, we did not exceed the budget given.

8.0 Suggestions and Recommendations

- The number of welfare packs should be increased to 1500 or more to accommodate

more people.

- Perhaps the link of the survey can be given through Facebook group, thus everyone has to

like the page before they have the link to the group.

- Night runs for suppers can be conducted as proposed earlier in the previous exam welfare

giveaway, just that we did not have items for the night run this time round. Perhaps we could

do a supper mass order for those studying late night at Arts.

- Limit the number of welfare packs for each committee during our club project and set a

deadline for the packs to be released if uncollected. This will allow us to reach out to more

students in the general population.

9.0 Acknowledgements

I would like to thank:

1. Those 32nd

MC members who took time off their busy schedules to come down to

support the event and for the packing of the goodie bags. Special thanks goes out to





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Pris for your constant support and encouragement and for liaising with Angelina from

NUSSU, Van for providing me with many extra hands from the minions you sought

help from, Douglas for your enthusiasm in marketing the event and constant help with

the packing of bags and shifting of items, Jasper for being a super driver, collecting

all of the items and Jia-xin for the event coverage.

2. The helpers who were a great source of encouragement and help, namely, Evon, Teck

Chau, Olivia, Nicole, June, Qiu Yan, Ying Shi, Michelle, Daryl, Wei Yuan,

Geraldine, Jenny, Clarence, Darryl, Sim Joo and Yijiao. Thank you for being there

during both the giveaway and the packing of the goodie bags.

3. Prof Vincent, Lynn, Kat, Ms Masna and the staff from the IT support unit from the

FASS Dean’s Office for their support and efficiency.

4. Angelina, Assistant Welfare Secretary (NUSSU) for coordinating the items from the

Union sponsors.

5. Project Directors from the FOP projects and past Arts Club projects in the semester

for helping me coordinate the list of members and their matriculation numbers for the

collection of comm welfare packs.

6. Our corporate sponsors for their generosity and kind support of our event.

Thank you all for making this event a success! (:

Done by: Chrystal Ngerng Deputy Welfare Secretary Project Director Exam Welfare Giveaway 2012 NUS Students’ Arts & Social Sciences Club





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CORS BIDDING CLINIC 2012 POST PROJECT REPORT

Overview

The CORS Bidding Clinic was organized to provide assistance to incoming freshmen on the

bidding process as well as an avenue for freshmen to gain advice from relevant seniors on the

modules they wish to take. This year’s Bidding Clinic was held at LT11 and LT12 on 2nd

August at 10am.

1. Objectives

1. Familiarize the freshmen with the bidding system

2. Connect the freshmen to seniors who are willing and able to share relevant

experiences with the bidding system as well as module choices.

2. Publicity/Registration for the Bidding Clinic

Incoming freshmen were invited to the CORS bidding clinic through several channels.

Essentially, the freshmen were split into two groups for publicity efforts.

2.1 Arts Camp and Orientation Week Participants

Firstly. participants from Arts Camp and Orientation Week were automatically included for

the event. The House I/Cs for Orientation Week were approached to help contact and

encourage these participants to go down together with their Orientation Groups (OGs).

2.2 Freshmen who were not able to attend Arts Camp or Orientation Week

This group of freshmen were reached out through two ways. Firstly, the poster of the event

was sent out together with the Dean’s office electronic mailer. Also, the event was publicized

during the Matriculation Fair where the freshmen could sign up on the spot. This group of

people was encouraged to sign up for the event by emailing their details in order to allow us

to estimate the number of participants on that day.





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3. Organization of the Bidding Clinic

3.1 Venue Allocation

Due to feedback from some of the House I/Cs, it was decided that the freshmen who did not

attend arts camp or orientation week would not be allocated to OGs. The main reasons for

this was the originally large sizes of the OGs as well as the lack of senior councilors for the

Orientation Week OGs. As such, all attendees of Arts Camp and Orientation Week occupied

LT11 where they were seated according to their OGs. Freshmen who had no OGs as well as

latecomers were directed to LT12 where there were MC members and some seniors from the

societies to help them out.

3.2 Programme Outline

Participants were encouraged to arrive at their respective venues at 09 45 so that the talk

could begin promptly at 10 00. However, as the LTs will still rather empty at 10 00, it was

decided that the talk would start at 10 15. Freshmen who were on time were encouraged to

connect to the NUS Wireless Internet, with help given to those who had difficulties, while

waiting for the talk to begin.

After the talk which took approximately one hour, freshmen in LT11 were encouraged to

follow their respective houses to the alternative venues, which the House I/Cs were

encouraged to decide beforehand, to bid for their modules. This was due to the overwhelming

numbers in LT11 which resulted in little space for seniors to move around and help the

freshmen out. However, freshmen in LT 12 were able to remain there to bid for their modules

as there was sufficient space.

4. Content of the Bidding Clinic

The Bidding Clinics were conducted by Wilson in LT11 and Wang Ling in LT12. Although

there were two venues, the content was essentially the same. The main subjects are as

follows:





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a. University Requirements

b. Faculty Requirements

c. How to assess module information through CORS website and IVLE

d. How to use the CORS Bidding System

10. Review and Recommendations

5.1 Due to the overwhelming number of people signing up through emails, it became

difficult in collating the details and numbers. Also, it resulted in a difficulty in

replying the freshmen and many were unsure if they had successfully registered.

Hence, I would suggest having freshmen sign up using an online form instead, where

all the details will be collated.

5.2 Having freshmen who were not part of any OG in a separate LT enabled made it

easier for them to approach seniors for help as well as lessened the load on the seniors

in houses. However, its success was due to the presence of seniors other than those

involved in their houses.

5.3 As freshmen tend to take modules across majors, attempts were made to encourage

the societies to combine their Bidding Clinic with ours so that their freshmen would

be able to consult seniors from other majors as well. However, it was not successful

as they were approached during the initial phase where all freshmen were going to be

placed in an OG. This led to some concerns such as freshmen not being comfortable if

they were to be placed in OGs. As the decision to have freshmen who were not from

an OG to be placed in another LT came last minute, only the History Society was able

to join us.

5.4 Along the same lines, there was an attempt to have societies send some

representatives to the Bidding Clinic so that they can be approached for information

specific to the majors they represent. However, this was not very successful as well,

with only the Psychology Society being able to send 2 representatives.





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6. Acknowledgements

A big thank you to all who took time to come down and help.

Special thanks goes to:

1. Amanda, for helping out with the design of the poster despite the short deadline

2. Chrystal, for managing the overwhelming numbers of sign-ups through email

3. Wilson and Wang Ling, for agreeing to help out with the presentations

4. Wei Yuan, for helping out with all the wireless configurations

Done by: Priscilla Tang Project Director CORS Bidding Clinic 2012 NUS Students’ Arts & Social Sciences Club





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SPORTS SECRETARY REPORT

Overview

Since the Sports Secretary was a constitutional role, having insufficient elected MC members

meant that one of the elected 31st MC members had to be appointed to hold a double

portfolio.

Beach Fiesta and Bike Quest were done away not primarily due to the lack of a full-time

Sports Secretary, but by recommendation by the Dean’s Office and through discussions

within the MC that the two projects have evolved to not meet the demands of FASS students

anymore. As such, the only projects under the Sports Secretary were Arts Sports Day (AKA

Arts Open), Arts Sports Carnival (a new initiative), and Inter-Faculty Games.

However, it is highly recommended that the future MCs make use of Sports as a universal

unifier and explore organising more sports-related projects. One project that the 31st MC

suggested, which was not fulfilled in the term of the 32nd

, is the After-Six League.

Objectives

Perhaps why the faculty could not perform to its full sporting potential was because on my

part as a Sports Secretary, I did not set clear objectives for my term. I was mostly occupied

with looking for PDs for Arts Sports Day and IFG, the former to just clear as a traditional

event, and the latter to just improve from our 4th

placing in AY11/12.

Even if the future MCs do not have a Sports Secretary, please note that there is a need to

outline any plans, sports-related or not, with clear objectives so that you don’t wander around

like the headless chicken I was.





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Review

FASS Sports Day:

Due to teething problems of the 32nd

MC, Arts Open was postponed to Semester 2.It was

therefore removed from its purpose as the first MC project.

I have to be really grateful for Wei Yuan who took up the PD role for the event which

eventually happened on 10 March. It was also his idea to make the name change, so as to

make the event sound more “approachable” to FASS students.

Many “traditions” of the average FASS Club event were challenged in this Sports Day. We

saw unmanned publicity and registration booths, fluid o-comm structure and o-commers

being allowed to participate in the games. Visions were largely achieved and despite the

erratic weather, the event concluded in fruition.

Arts Sports Carnival:

This was a project done upon discussion with the previous Sports Secretary as a prelude to

IFG. It was held on Friday, 20 July 2012, in between Arts Camp and O Week. Besides

providing clinics for Basketball, Handball, Soccer and Ultimate Frisbee for participants to be

exposed to new sports, the event also served to further bond friends made from Arts Camp

before all embarking on O Week together.

The event was very much run by the individual team managers and captains, as well as

orientation group leaders and seniors from Arts Camp. It was a good thing, because there

were minimal restrictions to everyone, and the IFG comm made use of the time to bond.

The most popular sports were Soccer and Ultimate Frisbee, so perhaps the future MCs can

consider holding a separate carnival just for these two sports, and expanding the list of sports

to be played at Sports Carnival. Of course, recruitment of at least the Team ARTS IFG team

manager or captain would have to be completed prior to the event so that the sports clinics

can be effectively conducted for our potential Team ARTS IFG representatives.





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IFG2012—FASSter, Higher, Stronger:

Under possibly the largest-ever IFG committee, FASS topped the charts for 2 and a half

weeks before slipping to 2nd

for the last week of IFG and emerging 3rd

after matches rounded

up on the day of IFG Closing Ceremony.

I am deeply indebted to my IFG committee. This IFG, we advocated for an IFG for all—staff,

graduates and undergraduates, both local and foreign. It was very welfare-centric, with a

welfare-programmer allocated to a few sports to attend to any enquiries (thereby giving a

face to the club) and reflect any issues faced by the teams. This year’s theme: FASSter,

Higher, Stronger, was also visibly embodied in many of our working processes as we seek to

produce only the best for our players and for Arts.

It also significantly helped that processes were very much simplified at the NUSSU level

with the involvement of the NUS Students’ Sports Club this year. For further review of the

working structure, please refer to the IFG Post-Project Report (yet to be published at the

point of print), which will also encompass elements of the Sports Carnival.

FASSter, Higher and Stronger. Go Arts!





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Some notes to take:

1. There are various funds available other than from club budget: SSC tertiary sports

development fund (refer to Mr Lim Teck Wah of SRC) and Youth Advolution for

Health (YAH) grant (by the Health Promotion Board) are just two examples.

2. For Venue booking, the man to look for is Mr Sim Lye Hock, and courts to be booked

1 month in advance after approval from OSHE, OSA and Dean’s Office.

3. I feel that it is necessary to have a Sports Sec in the 33rd

MC and beyond. Understand

sports as a universal unifier, to bond not just the faculty but the MC as well. But in the

case of a lack of a person for this job, always remember the power of sports. Keep

sports-related activities going.

Acknowledgements:

Wei Yuan, for taking up the PD role for FASS Sports Day. It gave a great start to my term as

Sports Secretary.

Xianglong, NUSSU Director of Projects, creating all the hope in me when I took up IFG like

a headless chicken.

All Sports Directors, for being so patient with me with all my questions in the planning stage

of IFG, and for wanting only the best for NUS students throughout the games. In the end we

all have that little kid in us, squealing at teddy bears and new t-shirts.

Jasper, the best IFG DPD (Programmes) anyone can ask for, from the very beginning till the

end and beyond. I’ve always mentioned how this IFG won’t be possible without you and I’m

gonna say it again. You’ve been the man through and through.





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Hysen, the awesome admin man and head angel of all your little admin angels.

Kai Lin, for all the guidance especially in the financial aspect of IFG.

All FASS IFG team managers, captains and players. For wearing your green shirts

proudly. Special mention to Nicholas Wong for creating champions out of our Contact Rugby

guys despite having problems even forming the team in the first place.

The FASS Cheer Team during IFG Closing Ceremony: Keith Loo, Shi Chen, Ken, Jasper,

Hysen and everyone who lent their voices. We were third, but we looked and sounded like

we owned the games.

My 30-large O-comm, the largest IFG O-comm in the entire NUS. I may not have met each

and every one of you, but I’m glad that you all have gathered at IFG from various other

FASS Club projects like RAG, Arts Camp and Flag. I hope you had a great time.

Done by: Yeo Xin Ying, Stephanie Sports Director 32







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FASS SPORTS DAY 2012 POST-PROJECT REPORT

Overview

A short review on the project, including the vision, what we achieved, what needs to be

improved and other random stuff.

FASS Sports Day 2012 is a revamp of Arts Open(s) of the past. Within this project, much

changes had been applied, and in that sense, much has been discovered (by myself) about the

nature of this event. This is not, however, a justification for changing the project so

drastically, nor is it an excuse for how it turned out. The event itself failed in certain aspects,

but it also achieved several objectives. What I'm going to do is to go through an honest, open

critique of the project, and highlight what went wrong, right and areas to be worked on in this

project.

Perhaps before I start with the critique, I'll like to mention here that this is by far not an easy

project to manage, despite its appearance. The hard work of my committee SHOULD be

appreciated, and this is in no means a way to diminish their actions and sacrifices. I would,

however, not be doing any 'thanking' here, with the focus on being objective.

Visions

There were 3 main VISIONS for the project, which was somewhat new. (These are ideal/on-

paper thoughts; reality would be covered later)

1. Allowing participants (FASS students/staff/alumni) to enjoy themselves through

sports

2. Testing out and validating a new form of leadership and o-comm structure

3. Creating of memories for the future, aiming to provide welfare for the individual and

awareness for the club

The actions of the o-comm were meant to fulfill these visions to the best of their abilities.





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The first Vision was achieved, with most team happy with the event itself. The numbers were

not huge, but it certainly led to a mostly positive experience for participants. The focus here

was on the PEOPLE-CENTRIC style of public relations. With this focus, the programs

(soccer and Captain's Ball) took a backstage, and more emphasis was placed on the

participants. It was an attempt at redirecting the project towards pleasing the participants

rather than conducting a well-run/professional/structured event. Examples of such actions

include the lack of an entry fee, the allowance (almost to the point of advocating) for delays

with the games, and the focus on non-competitiveness. Interaction with the participants was

encouraged (for o-comm), and participants were free to add friends to their team instead of

being forced to play with less members. The full effect of this vision is extremely wide-

ranging, and it is almost impossible to state out exactly what worked and what didn't. But on

a whole, the focus on the participants led to most of the teams being satisfied, and most of

them were much more understanding and friendly on certain o-comm decisions then previous

years.

The second Vision, a new leadership and committee structure, did not work out. The idea

was too idealistic, and difficult to implement. Personally, I advocated for a FLUID style of

organizing, on the basis that individuals would take initiative and cover for their fellow

members (a la Rag Camp 2011). Thus, a focus on o-comm being able to play games, a lack of

a real role for each individual, and a lack of enforcement on commitment. This was a risky

attempt at changing something which is not broken (yet), which did not managed to pull

through. A lack of information and know-how restricted the empowerment of individual o-

comm members to make decisions. A lack of confidence limited the ability of members to

make major changes to issues arising on the scene. A lack of communication resulted in a

messy start, which most people did not know what was going on. In the end, a lack of inputs

from common members resulted in a lack of clarity, from which I had no choice but to revert

to the hierarchical style of leadership. The mess resulted in a 20 min delay. There was a

significant improvement once instructions began to flow, which all but confirmed the failure

of this experiment. These lacks in terms of o-comm was not due to the individuals inability

itself, but the way that this form of leadership was put through. I failed to analysis the

motivational factor of individuals, their preferred style and comfort in terms of leadership,





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and did not managed to fully challenge the members, nor gave them a sense of achievement

which could be achieved. In short, it failed because of a lack of preparation, and the nature of

this event being unsuitable for this form of leadership (requires an on-the-ground

commander).

The third Vision, the one on creating memories, is now left for the future to judge, This is an

aspect of the project which focus on the long term in contrast to the short, and thus cannot be

verified. But by a cost benefit analysis, I determine that the potential pros far outweigh the

cons, such that the risk and cost is worth it. In this sense, the direction of the project (and how

I demand it be judged by) is based on a long term perspective. This is a highly controversial

method of analysis, but I choose to place my faith in this belief. It remains to be seen if the

outcome would bear fruits.

While the visions were done, it requires the management of the people to bring ideals into

actions. I now introduce the MICRO aspect of the project.

Review

In terms of Micro, the project was not done well. Not much thought were devoted to the

micro aspect of the event, and it resulted in several unexpected errors and overlooks which

my committee's experiences should have easily solved and identified. Problems such as an

error in the fixtures list, the lack of timings on the games table and a messy logistic HQ

should have been preempted by me. In this sense, my obsession with the macro picture

diminished the outcome for the micro, and it was only solved by some quick thinking by my

committee, as well as improvisation.

That being said, the lack of a clear micro plan was due to time constraints, both on the actual

day and in the wider spectrum of things. The lack of a clear plan (due to my choice of o-

comm structure) resulted in a delay, and the welfare of arranging the meet up timing just one

hour before the event (with no prior meetings) was daring to the point of stupidity. We only

made it through with the effort of the comm to help tank the workload, and accept my

dictatorial command with few questions asked. I would strongly advice the next committee to

focus more on communication in the future.





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I advocate a run through of the event, at the very least in the program table sense (can be

done in a clubroom simulation) for each project. This can accurately show what is needed,

without the hassle and inefficiency of a dry run.

More improvements that can be made include a greater focus on motivational factor for the

individual, advance availability of information (similar to the open information concept of

the teams in PR) and a clear expectation of the project.

Some of the changes we made paid off. The above mentioned change in O-comm being

allowed to play games, unmanned booths and such were positive aspects of the project. The

initiative expressed by some members of the o-comm, as well as the fun they had, made it

worthwhile. The overarching point here is that change should not be avoided, nor should it be

ignored. The ability to re-evaluate past procedures is important, though it might indeed be

time consuming. However, to achieve the visions set out, such is necessary. There is no one-

size-fit-all answer.

It is easy to say that O-commers should be leaders, motivated with a sense of responsibility.

But in reality, things are never so straightforward. In this aspect, I must stress that the project

is not an ends, but a means. The expectation for this project is not to achieve a perfect one,

but for us to identify and reflect on our mistakes; the more the merrier. The humanity to

accept our own shortfalls is one of the biggest lessons in life, and now is always a good time

to learn about it. Beyond that, we must remember to accept the failings of OTHERS as well,

and provide enough grace to offer them more opportunities to learn (and fail if necessary).

In summary, there is much to learn from FASS Sports Day 2012. We only truly fail if we fail

to pick ourselves up after a fall.

Statement of review by Shi Chen

A few points to make after reading your thoughts:

1) The vision is admirable but it seemed that its realization relied very heavily on the event

and also the post event, but little on the run up to the event where only you and Daryl were

hard at work. Meetings prior to the event (and a dry run) would have greatly diminished the





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gap between expectation and reality for both yourself and the team (AND YOU KNOW IT!!!

Told you to have it in May liao..)

2) It also seems that you yourself were not yet 100% (maybe 95% only) committed to what

you briefed me and TC the night before on your V&Os (the part about making mistakes,

bonding, open concepts etc). I guess its hard to break out of the mould heh. Or maybe its just

me preferring a more structural approach e.g. determining who works with who for what

duration on what task, allowing opportunities for interaction etc. Not that all the old people

here need it anyway. More could have been done to bring Lee Ching further into the fold. I

feel that there should be more committee interaction before we can take flight and you can't

consider your experiment to be a success/failure without taking into account the team

dynamics. Say if you have a whole team of new faces, I'm very sure you wouldn't take this

many risks right?

3) One thing I saw with alot of promise was the fact that the Captain's Ball teams were all

familiar faces. Perhaps affiliates can be brought in this way and AO doesn't have to be a one

off. Think league, think longer term? Something a little more regular. The Indians and the

IFG players at soccer felt a little more disjointed and imho, we could have done without them

and concentrated all our peeps at Captain's Ball.

That's all, the rest you already reflected already. And don't discount the fact that you kena

trolled by the weather.. Love u :)

Reply by Wei Yuan

1) Agreed. Will add more on it later. (make mental note)

2) This is in spite of whatever I believe. It's a pity that the project will be judged by the short

term impact. I conclude that my system did not work here, and indeed a more structural way

(and subtle arrangement of members) would led to more positive interaction. Nonetheless,

I'm proud that Li Ching was able to step up, though this should be less due to the system and

more to the individual. IMHO, I think this is enough evidence that this system does not work,





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and that I was mistaken. (though perhaps in trying, the risk was worth it. Now to prevent

anyone else from trying this system without the due considerations I had and missed out)

3) Soccer is and always will be a KPKB sport. Indeed it might have been best if I scrape it

like I did basketball. Not totally convinced though, more thoughts is necessary. League wise,

I concluded that a FASS league is possible, but would be a huge risk. I have all the

information I need to start a league (for captain's ball/soccer), but the dynamics of

competitive sport tells me that it would not be a fully positive event within and between

teams (my league system would have almost no o-commers). I can't see what can be achieved

by pressing ppl together over an extended period of time, but perhaps I'm being too negative

here. A one-off event gives a positive vibe, a league does not. But more could be said on this

in the future.

Mental note: Add examples on Micro, give more pre-event. More on self motivation, and

creativity.

Statement of review by Teck Chau

Just a short addition to the league opinions, i think that your assumption of negativity in a

prolonged league experience is premature; i would even say you based it upon your soccer

experience.

Reply by Wei Yuan

TC: Indeed. I will eleborate on my stand in the near future, but I think that it is for whoever

who wants to PD this to filter.

As the above suggest, we have thought out most of the aspect for this project. The technical

details can be found in previous years. Please look for me for further details (easier then

writing all the non-important stuff down).





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Also, I’ll like to thank certain members of my team.

Daryl, for being his helpful self.

Xin Rong, for pushing and believing in me.

Shi Chen and Teck Chau, for always being there to give a critique.

May Ang, Evon, Ivan for coming back.

Li Ching, who will never read this. Thank you.

Michelle, for her enthusiasm. Respect you la.

All my troops of helpers, who spent one day with me, battling the elements (KK, ZW, Shane

Tian, Miq, EC, Wilson).

Photographers (Jeremy, Jesslyn, JX). You are the fruit of my plans.

Participants, and friends.

Done by: Tan Wei Yuan Project Director FASS Sports Day 2012 NUS Students’ Arts & Social Sciences Club





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MARKETING COMMUNICATIONS CELL

MARKETING COMMUNICATIONS DIRECTOR

REPORT

I set out in the 32nd

term to restructure the way the FASS Club dealt with communications

and marketing as a whole. I believed that the approach towards communications in our club

is vital not only in promoting positive perceptions of the FASS Club to the public, sponsors

and our students. I believe that it is also vital to make use of communications and

communication strategies as a method of achieving our club’s goal of learning, welfare and

identity.

In particular, I believe that Identity is one aspect that required the most application of

communication strategies. It is only through a cohesive and strategic use of communication

tools like Facebook, Twitter, Email Blasts, Websites etc. that the club will be able to

demonstrate and generate a faculty identity. This is why I decided it was important for the

MC to have Internal Marketing Director who would be in charge of marketing this faculty

identity as well as the FASS club itself to the faculty. I was fortunate enough to have Marcus

be my Internal Marketing Director. This was no easy task, it not only required a strong

technical understanding of media tools and an acute sense of how to apply communication

strategies, but also a lot of micro-managing of these wide variety of tools to ensure the best

results. Marcus was not only able to create a high level of professionalism and

standardization across all our social media and electronic outlets; he was also successful in

assembling and guiding a team of strong Internal Marketing committee members. I am glad

to say he has done such a great job that one of them has even joined the MC to help continue

this progress. I believe that the ground work that Marcus and his team has laid would be

wasted if it is not used in a strategic and thoughtful manner to execute, not just inform, the

vision and mission of the club.





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Learning is seen most through the Media department of the Communications cell. Jia-xin was

pivotal in establishing the foundations of our media team and providing avenues for them to

enrich themselves. For too long, this club has relied on the sheer generosity of student

photographers and videographers and I believe that in order for this to be sustainable and

honorable on our part, we have to make sure that they get more than just friendships and a

portfolio. They have to be able to learn something and benefit from their participation from

the club. Jia-xin’s effort is the step in the right direction, having workshops for our media

team sponsored by companies and funded by the school is the least we can do for them.

External Communications is where Welfare comes in. I do not think that the club needs to

make money as a mission, but there needs to be income for the club to spend as flexibly as

possible. External sponsorship is one way we can do that, to provide flexibility. Jia Long and

OCBC-GE as sponsors have allowed us to do that and Douglas has done a fantastic job in

maintaining good relationships with them. It is also important for future MCs to consider the

difficulties that sponsor obligations can put onto the club’s operations and their successors. It

may also challenge the ethics of the club when sponsor obligations toe the line of potentially

affecting student privacy. As student leaders, this balance has to be found through debate and

thorough consideration. However, I feel that more than just money and goodies, external

communications in the future can also focus on intangible things like career opportunities that

can benefit our students’ welfare in another way. Alumni relations is something we’ve

overlooked for a long time as well and this is another area future MCs can explore to expand

on opportunities that we can offer our students (Jia Long was after all an Alumni of the

faculty!)

In conclusion, I am very thankful for my three cell directors who have been doing all the real

work of communications. I want to apologise to them for my largely background role within

the MC and even in the communications team. Managing the communications of this club is

no easy undertaking and it is a testament to that difficulty that we need 3 hardworking,

dedicated and skilled directors to manage this one aspect of the club. This is also a testament

to how important communications is and I hope future MCs will be able to appreciate this as

well.





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I will be personally available to talk and discuss the concerns and issues future Marketing

Directors or Communication Secretaries have at [email protected] or 91112002.

Done by: Kenneth Kang Hock Cheng Marketing Communications Director 32



mailto:[email protected]





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DIRECTOR OF INTERNAL MARKETING REPORT I started off my MC journey during the election period, where three gentlemen (Kenneth,

Teck Chau and Wilson) approached me with an idea for a role within their management

committee. Although I didn't have the chance to work with Teck Chau on an official basis, I

did manage to work with three of them on many different areas. I am thankful for them to

pull me into the 32nd, where I have learnt quite a lot over the year.

My objectives in the MC were threefold - rejuvenate the communication channels with the

faculty, establish a well thought out communication strategy for years to come as well as

groom and nurture people around and under me. Although these objectives are generally

achieved, there are areas of regret on my part that I could have done more, should have done

more and would have done more. Naturally, being the eldest in the MC and the one with the

most diverse working experience, I should have accommodated and took control whenever

necessary, along with guiding and pushing people beyond their potentials. Yet, as I have

come to find out, people are usually skeptical of purely good intentions. To slowly gain their

trust and faith and then work towards a common objective - that should be the way to go.

Perhaps, at the end of the day, I have taken away more than I have given in the 32nd, in

which I am eternally grateful for the teaching. This year long project has strengthened my

belief that I must serve with a good heart, a powerful drive and an incessant need for

perfection. Yet, above all things, I have also come to understand one thing about myself - that

I do value personal relationships with people more than anything else, and that in itself, is the

best that one can ever ask for.

I will continue to be readily of help to the 33rd and beyond, sharing my knowledge, expertise

as well as experience for those who are willing to listen. A cup of coffee or a hearty meal will

more than suffice for a conversation or two, for in return, I'll hope to be of useful help to the

best of intentions our successors have for the faculty and their work.

Cor unum.





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1. Summary of Term

My main operation goal for the term was to lay down the foundations for good

communication channels between the faculty and the club. This included (but is not limited

to) the re-designing of the email blast and website, setting up a Facebook page, allowing a

two way channel with a Facebook group consisting of only the FASS members and alumni,

Twitter account, digitalizing the club's publication (Insomniac) and creating good public

relations settings for the club.

As with setting up foundations, the work is often incomplete and unfinished. It is with the

sincerest hope that the Communication Secretary would be able to take this up with much

fervor and build on the foundations to bring the relationship between the faculty and its

members to greater heights. :)

2. Overview of Projects / Initiatives

i. Email Blast

A re-design of the email blast was needed to keep up with the times. The additional

functionalities of links as well additional graphics served the faculty well, and the re-design

was well received. Faculty readership increased as well as the response to emails was much

higher than previous years.

A standard operating procedure was also established with the societies as well as the faculty.

Members of the societies and faculties are invited to submit their requests to the club, where

we will try our very best to fit everything into an email blast. Although the SOP has much to

achieve to be perfect, the existence of one will serve as a start to better operation

management.





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ii. Facebook Page / Twitter Account

A re-think of the social media presence was needed. The present Facebook group was not

enough to communicate with the faculty, and it was often swamped with publicity that was

not related to the faculty. This prompted a rethink of the system to shift towards an official

Facebook group with the necessary precautions to prevent spam, while allowing for

constructive feedback to be built between the two groups.

The Twitter page was to provide bite size information to the younger crowd (especially the

incoming freshmen). The attraction of having a conversation on both Twitter and Facebook

covered much grounds that was lost in the earlier years as the club sought to connect closer to

the faculty.

iii. Digitalizing the club's publication (Insomniac)

The decision to jump from print to digital was quite the controversial one - the need to stay

relevant, cost savings and easier time schedules eventually trumped sentiments for the print

edition. As such, the transition to the digital edition was made, and even if at this juncture it

remains a work in progress, I have never regretted the transition. With the retention of

writers, I believe this project has a better avenue going forward and progressing beyond what

we have achieved in a year.

iv. Public Relations

My most valued achievement thus far - it is to create an environment where anyone would

have felt comfortable coming into the club. Through projects and other avenues, everyone

was to have the impression of the club being helpful and totally willing. Although I did not

manage to change the behaviour of the management committee to have a better public image,

the club's reputation and branding has soared during my term, and I hope it will continue to

do so in the coming terms.





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v. Identity of the faculty

There have been a lot done to improve the identity of the faculty. The shirts and the two

FASStivals have helped the faculty shape its own identity. Along with the FASS Dino

campaigns early in the term, the publicity campaigns for the Identity of the club have been

rather successful. There can be much to improve on, yet the association that most people can

take away is that they belong to the Faculty of the Arts and Social Sciences.

3. Overall reflections.

As mentioned, this was meant to be a foundation year for the club’s communications, where

the work that the different dedicated people have done over the year has been quite

phenomenal. Yet, if there were any regrets, I could have done more to push it along and not

put a huge burden on the communications secretary.

---

Acknowledgements.

- First on my list are my capable ladies of the different departments: Michelle, Yijiao, Sim

Joo and Jasmine. Without them, I would have been buried six feet under.

- I would like to thank Kenneth for introducing me this opportunity to explore new things, in

an area that I have long been interested in. Though I may not have performed quite well, I am

grateful for the opportunity in this manner.

- Jia-Xin & Jasper - The two gentlemen have been most helpful throughout my term,

whether in mental support or encouragement. Without them, I would have figured I would

have lost my cool long time ago.

- Wei Yuan, though your advice on people may not been entirely helpful, your work and

heart in helping me out makes you a highly valued friend. I thank you personally for all the





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work you have done to assist me in my need to get things done.

- The clubroom gang (Miq, Ming Guang, Paul, Clarence, Stephanie, Teck Chau, Jenson,

etc.) Your role in my term has been really helpful and supportive. I do love the feedback

sessions we have, late at night at times.

- 32nd MC, for giving me an experience that I would not forget, especially the ladies. I have

most definitely learnt what is meant by strong leadership and delicate working relationships,

in which I will improve on myself.

- The Internal marketing team, in which their small efforts and contributions are hugely

significant to the progress of the entire club.

- Professor Vincent Ooi, for the help rendered in getting things done.

- And all the rest out there, in which I would have thanked you personally already. :)

Done by: Marcus Pang Director of Internal Marketing 32







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DIRECTOR OF EXTERNAL MARKETING REPORT

When I took up the position of Director of External Marketing, my goals for the next year

were conservative and direct. I planned to follow up on sponsorship commitments, take part

in the marketing of several projects, and to assist to my fullest ability any marketers from

other FASS-initiated projects. I also hope to provide a good springboard for the next

Marketing Director to work on.

Reflection

My journey as an MC member has been fraught with obstacles since the beginning, and while

I have learnt much, there are still many areas of regret that I will not forget anytime soon.

Although much of the problems I have faced in my term were anticipated at the very

beginning, I chose not to mitigate their occurrence. At this stage, I hope that my decision was

right. Hopefully, the next Marketing Director would prove so, and I hope that all other

members of the 32nd MC would do their best to pass on their roles to their successors.

Projects

Valentine's Bazaar

If not now, when?

Arts Bazaar

Inside Info

Welcome Back Bazaar

Overview

Not all projects, such as Arts Bazaar and Inside Info, were successful, but hopefully the

limitations that my cell faced would not be carried on to the new MC. Fortunately, the rest of

the projects have met much success in benefiting the club, at little cost.





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Marketing:

Overall, marketing done by FASS Projects have been within my expectations, which is good.

I am fortunate to have many capable, responsible, and self-initiated marketers whom I hold in

high regard, even though I could have expressed such opinions more often to them.

Continuity

The next Marketing Director should maintain good relations with existing sponsors. The

contract that has yet to end is with PanelPlace, which would require us to publicize their

survey platform until December.

Done by: Douglas Lee Kiat Hui Director of External Marketing 32







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DIRECTOR OF MEDIA RESOURCES REPORT

1) Summary of Projects & Initiatives

My main goal for my term was to set up a centralised media team that could provide media

support for FASS Club events. A media team was recruited and media support was provided

for events. For the future Media Resource Director, he/she should try to expand the team, and

recruit a variety of talents – perhaps videographers instead of only photographers. The future

director could also collaborate with external parties such as NUS Photographic Society or

NUSSU VPC, and organise more workshops/outings.

Projects & Initiatives under my cell:

• Media Support for all events that required it

• 2x Photography workshops

• Media resource maintenance

2) Project / Initiative Specifics or Reports

Media Support

For my term, our media team has provided support to a large number of events, including

Camp, O-week, Arts Open, Fasstival 1 & 2 and open houses. At the time of this writing, we

are planning to provide support to Arts Bash and IFG (under NUSSU). Feedback from the

various PDs has been generally positive so far, and we will strive to continue providing the

best support possible.

However, what can be improved on is to have more time training our photographers

internally. Most of the time, club events keep us too busy to train the less experienced in our

team, and they are not so encouraged to go for future events, which in turn increases the

workload for the rest. A possible solution is to assign some of the photographers to mentor

others during events, or to invite the less experienced to attend an event just to learn from the

more experienced ones.





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Photography workshops

For my term, we managed to organise 2 photography workshops with the Dean’s office. The

first one was a basic course, sponsored by Canon, and the second one was an advanced one

which the Dean’s office paid for. Overall, the workshops were successful, and we would have

conducted more if not for time constraints. (Later on, the Dean’s office organised another

basic workshop for the societies, but I was only partially involved).

On reflection, I could have delegated the organising of workshops to someone else, since

they are easy to arrange. (For basic ones, all we have to do is to find people and a venue, and

Canon will do the rest). This way, we could have done a workshop for the general student

population and not the club and society members alone.

Media resource maintenance

Media archiving and maintenance of domains is a straightforward job, which the director can

handle alone. For rentals of equipment, I collaborated with FAS-MDL (FASS Multimedia

Development Laboratory) which were very helpful.

Continuity

Continuity-wise, the Canon trainer (Lionel Lin), Dean’s Office and MDL are familiar with

our requirements. It should be a simple matter for the next director to continue working with

them.

3) Overall reflection

Overall, I think I have managed to achieve my goal of setting up a media team, and the team

has indeed delivered. However, my main concern is the maintenance of these media

affiliates. After so many events, I have the feeling that my team is getting overstretched, and I

am also worried that there will not be enough photographers for the next term – especially if

the current team does not wish to continue.





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On the welfare side, I have tried my best to organise outings and cohesion activities

internally, and most of them have turned out fine. However, during semester time it is usually

difficult. If possible, I feel that the media team should receive more welfare and recognition –

due to the nature of our job, we are sometimes neglected and distant from various event

committees.

4) Thank You notes

In general, I would like to thank:

o The rest of the MC for their support

o Kenneth for being my mentor and introducing me to this role

o Marcus for helping me quite a bit with projects when I was lost

o Vanessa for her help and support with AD, Project Textbook and our charity idea

o Many more from the MC but they are not so project-related

o The members of my team who worked so hard for all our events

There are many more people I should show appreciation too, but I’ll save them for later,

since this report is getting a bit long.

Done by: Kwok Jia-Xin Director of Media Resources 32







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VALENTINES’ DAY BAZAAR 2012 POST PROJECT REPORT

Date: 13th

-15th

Feb

Venue: Arts Walkway

Budget allocated (and used completely):$60

This year, Valentine’s Day Bazaar was directed by Marketing Cell. The aim of the event was

to promote student entrepreneurship, and to encourage students before they go on to their

recess week and mid-terms preparations. The projected result of the event was to achieve 20

student vendors, and attractive decorations that cover the walkway.

Planning:

Deliberate attempts to prevent double selling, avoid external vendors, and improve student

vendors’ welfare were made. Publicity for vendors was done through physical posters by 29th

January, and all 20 slots were filled by before deadline 3rd

Feb. Vendors were given standard

school guidelines, and were informed to be creative with their booths and booth decorations.

Vendors were only told their bench numbers on the first day of the event. Overseas

Community Involvement Program (OCIP) were given priority bench choice and item-selling

choice.

Notes on Decorations:

Decorations were planned to be cheap, proliferate, and to convey sincerity. Boards were hung

up to encourage participation by student passers-by, and balloons were hung to promote

Valentines spirit. On Valentines’ Day itself, which is also the second day, small heart posts-it

were hung throughout the walkway ceiling. External sponsors were also recruited to give out

ice-cream to improve atmosphere.





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Notes on vendors:

Vendors are a good way to reach the student population. Whether is to build relationships

with societies or by reaching out to our 5700 fellow arts club members, attention should be

given to vendors’ demands to improve the atmosphere. Efforts could have been done to

control OCIP pricing, since they were given sole rights to sell roses, fresh flowers and

chocolates.

Welfare Cell involvement

Welfare cell has also generously produced small bags of sweets from Sticky to give out

during the 3 days event.

Many thanks to all who helped in one way or another.

Done by: Douglas Lee Kiat Hui Project Director Valentines’ Day Bazaar 2012 NUS Students’ Arts & Social Sciences Club

Budget:

balloons $30

posts-it + nylon string $30

total $60





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FASS WELCOME BACK BAZAAR 2012 POST PROJECT REPORT

1 Overview

The FASS Welcome Back Bazaar is a project to excite the school into looking forward to

a vibrant school life this semester. In addition, it serves as a platform to involve other

societies within FASS, and to fulfill Freshmen Orientation Projects (FOP) sponsorship.

The bazaar was held on 27th

-28th August, at the location of Central Forum and Arts

Linkway.

2 Review

The bazaar was successful in meeting its objectives. The green balloons allow students to

identify the colour with the faculty, although more publicity could have been done to

make the connection clearer to freshmen who have not attended the FOPs.

All booths were filled, providing students with a variety of goods and services to choose

from. Vendors selling nail polish, jewelry, mobile accessories, shoes, etc. have indicated

interest in participating in the next bazaar. Information was provided to the vendors on

the next bazaar at Central Forum, which was held by Chemical Engineering Society.

Pleasant experience with some vendors has also led to them sponsoring small prizes for

Appreciation Dinner 2012.

Two societies, Malay Society and English Literature Society were also involved as

vendors. More effort could have been put in to persuade other societies to join the bazaar,

such as providing tangible benefits for them.

Potential problems were solved almost instantly. For example, the order for the tables and

chairs were forgotten but a timely reminder to the table chair vendor (Nam Hup) allowed

for the tables and chairs to be delivered by 10pm the night before. The balloons were

replaced promptly, with spare balloons and helium allocated to ensure that the

decorations hold.





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3 Budget

3.1 Overview

Item Amount Budgeted ($) Amount Spent ($)

Balloons 300.00 260.00

Table rent 300.00 280.00

Posters and others 10.00 10.00

Total 610.00 550.00

3.2 Budget Review

The budget was justified in terms of reach and impact. However, the utilization of the

logistics purchased could have been better. For example, if given enough manpower,

balloons could have been given out to promote campus vibrancy.

3 Suggestions

There could have been better planning and preparation if manpower allocation was

distributed more evenly.

Done by: Douglas Lee Kiat Hui Project Director Welcome Back Bazaar 2012 NUS Students’ Arts & Social Sciences Club





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FASS OPEN HOUSE 2012 POST PROJECT REPORT

1 Overview

The FASS Open House 2012 (Be on The FASSTrack), is an annual all-day event held to

showcase the academic and lifestyle aspects of the faculty. Held at AS7 and organised by

the Dean’s Office and the academic departments, booth participants meet parents,

prospective freshmen and students matriculating that Academic Year.

2 Objective(s)

2.1 Overview

To establish contact with potential FASS students matriculating this coming AY with the

array of upcoming freshmen-oriented projects

To publicise the existence of the Club by showcasing the vibrancy of student life in FASS

To give a face to the Club with the Management Committee (MC) and Project Directors

(PD) fronting the event.

2.2 Review

With the different upcoming freshmen orientation projects, MC members and affiliates

contributing to the activity and buzz at the booth, the awareness drive was relatively

good. FASS Open House also provided the Club a rare, but excellent opportunity for

outreach and an initial first impression to matriculating freshmen. Furthermore, it also

gave those who missed the NUS Open House, which was held in March earlier this year,

another opportunity to find out more about our faculty.





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The projects that participated include Arts Camp, Inter-Faculty Games (IFG), Rag and

Flag. All projects except Flag had signup lists to reach out to interested parties. Arts

Camp had 89 freshmen sign ups, IFG saw 9 sign ups, while Rag had 5 signing up for the

Rag Camp, with another 109 indicating interest in finding out more or getting involved.

Flag sold 246 cups of Cupwalker bubble tea for profits of $260, for their beneficiary, the

Canossian School for the Deaf.

Collaborating with the Dean’s Office and Central Library, the club was also able to help

create a presence in other aspects of the open house by contributing as tour and bus

guides. Through the interaction with the public and showcasing the faculty through the

tours, it helped to create greater awareness of the club and its contribution of the faculty

and student life. Unless mistaken, the number of visitors who came for FASS Open

House was around 1,200, a slight decrease from the previous year’s event.


3.1 Overview


Designation Name

Project Director Daryl Boey

MC Liaison Seah Wang Ling

Publicity ICs Clarence Ng/Michelle Teo

FOP Liaison Lim Ling Hong

IFG Liaison Stephanie Yeo/Jasper Neo





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3.2 Review

There were more posts compared to previous year’s Open Houses, in an effort to

encourage the MC more involved and take greater ownership in one of the key projects of

the Club. Other manpower for decorations and booth duty was garnered from the

respective project directors and affiliates of the projects involved.

However, there were too many layers, resulting in confusion and coordination issues.

There was no assigned Logistics IC, so the Publicity IC also took up the role. The

additional Logistics duties should have been made clearer to the Publicity IC (both for

this project and future ones). Otherwise a dedicated person in charge of Logistics efforts

should be included for future projects. For future Open Houses and other projects

involving Club-FOP, joint publicity publicity efforts for both the Club and FOP can be

combined under a single DPD. Either the FOP chair should also take on the Publicity

portfolio for such projects, or the Publicity IC should be given direct oversight of FOP

publicity efforts, in order to avoid possible delays in updates from any of the committee

members involved.

4 Sponsorship

4.1 Overview

These items were kindly provided by the various stakeholders and used by the public who

visited the booth and the helpers involved.

S/N Sponsors Sponsored Item Quantity

1. Insomniac Postcards 1000

2. Welfare Post-Its 1000

3. Dean’s Office Meal Coupons 35

4. Dean’s Office Carpark Coupons 03





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4.2 Review

Due to the late confirmation from NUSSU, the date for Matriculation Fair was not printed

on the postcards. However, in general, the postcards and post-its served as a useful ice-

breaker in interacting with the public and in encouraging them to come to the Club booth

to find out more. The materials also helped to showcase aspects of the club and served as

helpful reminders for the events.

5 Publicity

5.1 Overview

General publicity efforts were largely done by riding on the Dean’s Office’s outreach,

which had bought media placements in the mass media to showcase the event and the

participants. The placement also included a mention of a talk by our President, Wilson

Deng. In addition to their email invites sent to potential eligible students, their event

webpage and handout also included a write up on the club and what it does before linking

to our own website.

Being one of the largest booths at one of the more prominent areas of AS7, publicity

efforts included Rag’s “stone” walls and their Dragon, Dean’s Office-sponsored portable

booth set up and pullout banner and the informational boards used for NUS Open House.

In addition, green balloons left over from previous projects were used to decorate areas

around AS7.

5.2 Review

I strongly suspect that the Dean’s Office did not send out our FOP emailer to a majority

of our matriculating freshmen, and this could have contributed to the lower-than-expected

sign up rate for Arts Camp.





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Booth wise, we were not able to negotiate for a bigger, less congested space, despite

repeated reminders to Kelly’s Corporate Communications team (that organised the Open

House). As a result, the area where our Club had our booth was once again congested,

hindering the flow of people to the neglected Student Hub area and also blocking the

Philosophy, English Language & Literature, Theatre Studies and Centre for Language

Studies booths.

That said, I also acknowledge the spatial limitations that the Dean’s Office faces in

equitably allocating the booths to the respective departments. What I propose is to include

the Club in planning the Open House at an earlier stage in order to help resolve such

issues more easily. The Dragon was excellent publicity for FOP, but given the amount of

space it took up, there could be better coordination with the RAG PD to try to achieve a

better space-publicity ratio in the booth area and reduce congestion.

Admittedly, interaction space was quite limited as the crowds swelled and the area made

it quite hard to allow interested parties to stop, linger a while longer to ask and know

more. One method employed to overcome this constraint was to send our helpers out in

roving pairs to talk to students throughout the Open House venue.

Furthermore, due to the lack of awareness and demand compared to the previous year, the

proposed parents/student tours were cut down from three to one. Even so, the parents who

went on the tour seemed more interested to ask questions that were not pertaining to

FASS per se. These included questions on CCA and campus residential life, among other

things. Perhaps, future Open Houses could include a separate session that deals with such

issues, or they could be incorporated into our Club talk on Student Life here in FASS.





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6 Programme

4. 6.1 Programme Details

The event was held on Saturday 12 May 2011, 11.00 AM to 6.00 PM, AS7 (Shaw

Foundation Building, level 1)

A quick, final briefing was done at the booth at 10 am, before the event started, in a bid to

ensure that everyone knew what each project was about and some basic knowledge of the

Club to promote it to freshmen.

Preparation for the event was done the week right up to the event, given that those

involved were still having exams the week before. Two combined meetings were held –

one for the respective PDs involved for the technical details, and the other was held with

the MC for sharing of the purpose, goals and updates for Open House.

7 Financial Audit

7.1 Overview

Department Amount Budgeted ($) Amount Spent ($)

Publicity Materials 80.00 0.00

Dean’s Office 240.00 0.00

Total 320.00 0.00

7.2 Review

From the expenditure report, the budget for this project was not spent at all. This once

again proves that the projects with the most outreach and impact do not necessarily have

to spend large amounts of money, compared to projects like Rag and Bash.





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The funds for decoration and event collaterals were from the respective FOP and IFG

budgets. The Dean’s Office also provided us with some money at part of the “event

allowance”, a sum that was unchanged from the previous years’ Open Houses. This sum

of money will be credited to the Club’s account for use for future faculty initiatives and

projects.

Flag’s profits from the sale of bubble tea will be accounted for separately under FOP.


It is highly recommended to approach the Dean’s Office early before the event, to seek

any form of collaboration that can be done and participate as equal partners. It definitely

helps to foster a better working relationship, and avoid duplication of resources and

efforts.

The 32nd

MC in general, is not very big on outreach or collaboration with external parties.

But do actively discuss with the Dean’s Office what areas of contribution can be done on

the forefront e.g. having affiliates run a regular faculty tour throughout the day, bus

guides, etc. It builds towards creating greater awareness and presence of the club and it

does tie in cohesively with the office to reach out to students.

To be fair, the Dean’s Office also tends to assume and makes certain last minute requests

for manpower and make abrupt changes. The FASS Open House itself was held very

much earlier compared to previous years – giving us very little time after the exams to

prepare. This I have already given feedback. Hopefully, such incidents can be minimised

in future.





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Cooperation and information sharing between projects was minimal, until the later stages

of the project. It was quite difficult to get updates till the last minute. It would be good if

FOP could have been better coordinated and the MC to play a more active role in ensure a

consistent image projection and take better ownership of one of the key projects that has

maximum outreach to our students.

Like all the publicity events of the Club, do note the overwhelming ‘noise’ and

information that the public would be receiving. With everyone trying to get their

attention, it is getting to them effectively.

9 Acknowledgements

Wang Ling: for being the MC liaison and de-facto right-hand lady, handling the

manpower arrangements, food and free parking coupons. And helping in the planning of

the tour route as well. Wouldn't have pulled through without your support and listening to

me whine (sometimes). But then again, you whine sometimes too.

Jia-Xin and Jasper: unsung heroes in guiding the first few shuttle bus trips to and from

Dover MRT station, for putting up and taking down the signages. Jia-Xin, for coming

back in after your mobilisation briefing, and Jasper, for being the responsible Director of

Logistics that you always are.

Douglas: for pro-actively digesting the cheat sheet and for being the most awesome tour

guide that you always are. Your willingness to talk to total strangers and share with them

what we do and how students can benefit, is a unique contrast to many of your fellow

peers.

Zhongjie, Marcus and the other flaggers: enjoyed the Cup walker, and I sure another two

hundred others or so did as well. Thanks for really going all out to promote Flag and raise

funds for our beneficiaries.





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Keith and the Raggers: EPIC wall and dragon. More epic is the story of how you guys

did in within DAYS and how you all managed to transport the whole thing back and forth

from Forum and AS7. Great sign of the things to come for Rag. Special mention to Qiu

Yan and Olivia and the Rag Camp O Commers for actively encouraging sign ups for Rag

Camp as well. =)

Clarence Ng: for settling the publicity rather last minute, having taken over Michelle's

role just before she left for overseas. Thanks for settling admin issues with the Dean's

Office when I was at work. For working late through the nights and coordinating the

publicity slots, logistics and decor for the various projects. For being willing to take up

the last minute tour guide roles and proactively reaching out to freshmen around the Open

House grounds too. =)

The rest of 32nd

Management Committee and affiliates who contributed with

manpower and presence, be it speaking to the public, logistics, helping the project

committees, and distributing the post-its and postcards.

Reported by: Daryl Boey Project Director FASS Open House 2012 NUS Students’ Arts & Social Sciences Club 14 May 2012





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FRESHMEN ORIENTATION PROGRAMME CHAIRPERSON REPORT

Overview

The Freshmen Orientation Programme (FOP) consists of 6 projects that are held from May

through August, namely Arts Camp, Matriculation Fair, Orientation Week, Arts Rag, Arts

Flag and Arts Bash.

Arts Bash was subsumed under FOP this year as the success of Arts Bash hinges largely upon

the other FOPs like Arts Camp and OWeek. The target for Arts Bash is also the freshmen,

hence qualifying it as an FOP.

Continuing from last year, I did away with the AMB (Arts Camp, Matriculation Fair, Arts

Bash) and RFO (Rag, Flag, OWeek) as I wanted to oversee the projects personally, albeit

acknowledging the increase in time spent. My management style of the FOP projects was a

combination of overseeing individual projects as well as overseeing collaboration across

projects.

I also did away with the FOPCC (FOP Central Committee). Though I did not set up an

FOPCC officially, I held FOP General Meetings where MC members (in the capacity of their

portfolio and as a senior) and PDs came together to discuss the individual projects as well as

collaboration across.





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Objective(s)

Overview

The main objective of FOP 2012 is to cultivate a sense of belonging to FASS among all

participants. It is a step towards building up a stronger faculty identity, in line with the MC’s

efforts. Objectives were targeted at three groups of people:

1. Freshmen

a. Sense of belonging to FASS (Faculty Pride as One ARTS)

b. Orientation to campus, NUS systems, FASS culture

c. Fun and Friendships

2. Seniors (Affiliates)

a. Learning opportunities through organizing committee experiences

b. Faculty Pride

c. Friendships and Fun

3. FASS Club (MC)

a. Greater awareness of the Club and opportunities offered

b. Cultivating a faculty identity (One ARTS)

c. Attracting and retaining talent for MC and Affiliates

Review

As a freshman taking on the role of FOP Chair, one of the challenges I faced was

commanding the respect of seniors. I deeply believed that seniors, with their years of

experiences in various FOP projects had valuable insights to offer and the capability to run

things. What, then, qualifies me as FOP Chairperson? The title alone would not suffice. To

establish credibility and sincerity, I sought not just to oversee but to be actively involved in

the projects wherever help is needed. My leadership style is one where I lead by action and

commitment. As such, I made some controversial decisions which blurred hierarchical lines.

In Arts Camp, I made the difficult decision to go back to my OG as a councillor because they

had a shortage of committed councillors. There were only two at that point in time, and I

perceived the lack of councillors to impact freshmen’s experience. After all, we do it for the





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freshmen. There is no point planning fantastic programmes and have the lack of councillors

mar the experience the freshmen could have gotten. As such, knowing that most things

seemed to be settled for Arts Camp and the fact that I would be close by should there be a

need, I went ahead. I could observe from the ground and fill in the gaps where needed - First

Aid, Social Night Transport, Logistics etc. It still is a controversial decision, but I stand by it

as I still feel that it was the way I could contribute the most during Arts Camp.

For Rag, some say I was overly involved. I made a commitment voluntarily to be at the Rag

site everyday if I did not have other FOP matters to tend to. Rag is a project that requires

commitment, hard work and heart work. Who am I to expect that commitment from freshmen

and affiliates when I, myself, am unwilling to offer it? Given the fact that Rag is the longest

FOP project, spanning from 10 May to 10 August, my frequent presence in Rag then, is

appropriate and expected. Furthermore, this year’s Rag faced a shortage of seniors who could

come back and guide the freshmen. With the soft-tech position in the Rag committee unfilled

as well, this posed a challenge to the aspirations of this year’s committee. As FOP

Chairperson, I took it upon myself to assist my PDs in achieving their goals, hence I believed

that actually helping out in the building of the float was one way to do it. Another way was to

encourage and engage the freshmen from Rag Camp and Arts Camp to contribute to the float

and dance, and that needed seniors’ to be around to guide and interact with them. I feel that

both justified my frequent presence.

As for Orientation Week, I was part of the main committee. This is seen as contentious as it

seemingly blurs the hierarchical lines between PD and FOP Chair. However, I think that as

long as expectations are set clear between the two, there can be a seamless working

relationship where both fill in the gaps for each other. My presence in the main committee

offered an extra helping hand in the running of the camp, as well as smoother liaison with the

House ICs to bring to reality the One ARTS spirit. Also, since Flag and OWeek were

operating on separate committees this year with a regrettable lack of communication, my

presence helped the transition from OWeek programmes to Flag Day. Once again, I stand by

my decision to be actively involved in the lead-up and running of the camp and I feel that

such a move resulted in a camp that was aligned to what both me and my PD set out to create.





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I know that I might not have been the best FOP Chairperson, and that I am not indispensable.

I had blind spots during my term and I regret the lack of communication between me on my

PDs on the expectations of an FOP Chairperson. To the PDs who might have viewed my

active involvement as overstepping boundaries, I seek your openness to see that it is not. I

sincerely apologize for the misunderstandings with anyone I have had it with. All I hoped to

do within my term was to assist you guys to the best of my ability. Despite my naivety, I

sincerely put in my all to see FOP through.

I write these not with the intention of it being a redemption piece, but rather in the hopes of

communicating to you the dilemmas I faced in my term. I have explained my rationale and

provided the context for some controversial decisions, though some of which may still be

unsatisfactorily justified to others. But my point is not redemption. I want to stress to you that

there is no right or wrong decision to make, just whether your decision is justified in your

perception of the context and whether you have the commitment to see it through. If anyone

disagrees, he or she, in the interests of the Club, should then have the onus to speak up and

point out what you might have missed out. Criticism and judgement without context goes

nowhere. So do unspoken suggestions.

In general though, I do believe that my FOP term has fulfilled what I set out to do — to

cultivate the sense of belonging to FASS through the FOP projects, though to mixed results

across projects and not without cost. Seeing the freshmen cheer as One ARTS on Rag Day,

looking at the $26 000 that they enthusiastically raised in the name of FASS for Flag and the

majority of candidates for the next MC in FASS Elections 2012 coming from the FOP

projects committees or participants, I would say it was a success.





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Highlights

This section notes down good practices from my FOP term that I hope will be passed on.

1. Having an FOP portal which displayed the dates and links all of FASS Club’s FOP

projects and societies’ camps was useful for the freshmen as it helped to consolidate

all activities that might be of concern to an incoming FASS freshman. We publicized

the website primarily via postcards that we gave out to freshmen during Open House.

The postcards were a good initiative as they were useful in introducing not just the

FOP activities but FASS Club as well.

2. Having a centralized media team coordinated by the Media Resource Director in the

MC was beneficial to my FOP projects as they did not need to worry about

photography and videography coverage. When the PDs wanted to produce a certain

deliverable like a video, e.g. Flag, they worked well with the Media Team when

expectations were clear. Also, having a centralized media team allowed us to curate

the content that gets uploaded, ensuring that no photos that may be taken out of

context are posted. The media team also helped the FOP marketing teams in fulfilling

sponsorship requirements.

3. The finale of the Rag dance was taught to participants at Arts Camp and Orientation

Week. The initial idea was to have the freshmen flashmob it at the sidelines on Rag

Day itself. Rag Day this year saw a good turnout from the participants of OWeek,

overspilling the area we were allocated. Though on that day we faced space

constraints, the fact that they previously learnt a part of the Rag dance had them

identify with a part of Rag even if they have not experienced Rag in any other way.

Flag also used the Rag dance as part of the Flag Day flashmob. As the Rag dance

involved the freshmen across many FOP projects, it helped contribute to building the

FASS identity during my FOP period.

4. Rag Camp was conducted well this year, resulting in a high retention rate of the rag

camp freshmen. A significant number of rag camp freshmen came back to help build





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the float, join the dance performance or do both. During rag camp, we introduced

some basic rag stuff like soft-tech skills and exposure to dance. This helped give them

a better idea of what is to come. We also managed to engage the freshmen to

contribute ideas to the float, allowing them to take ownership of the float.

5. Orientation Week this year was especially noteworthy for cultivating the One ARTS

spirit. New programmes such as the Secret Group where two freshmen participants

from each house were put together to form a group of eight and combined cheer

sessions for the seniors allowed for camp participants to interact beyond their houses.

This helped to ease tensions between houses when competition got intense. It also

fulfilled the objective of freshmen getting to know more people when they come for

camp. This was made possible because the House ICs this year were cooperative and

they too were aligned to the belief that there is a need to cultivate the one ARTS

spirit.

6. Flag Day this year was an immense success, bringing back the Gold Award and

raising an unprecedented $26 000, resulting in our Best Improvement Award

(Percentage and Absolute). The number of FASS Flaggers who flagged on that day

was also the largest across the faculties. Credit goes towards the Flag’s team strategy

of splitting up the houses to go to different part of Singapore to Flag. However, I

believe the main reason for such phenomenal success is the enthusiasm of this batch

of freshmen. Flag beneficiary visit this year also attracted a rather large group of

seniors and freshmen, and we engaged the students in the beneficiary through an art

project that constitutes part of the Rag Float. This is a step towards integrating Rag

and Flag. The Flag committee had the idea to sell supper during the orientation camps

as a means of raising funds but that did not happen due to logistical constraints. I

believe that is a good idea that can be explored as it contributes to the welfare of

freshmen on top of fund-raising.

7. Arts Camp, Matriculation Fair and Arts Bash too, were successful in achieving the

objectives they set out to do. Arts Camp still retains the opinion of being the most





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enjoyable Camp among most freshmen. Matriculation Fair was especially successful

in publicizing CORS Bidding Clinic to freshmen who have no prior knowledge of the

freshmen orientation activities we organize. It also creates a platform to introduce the

upcoming projects we have so that freshmen who might have missed out on the FOP

projects can still be involved. Arts Bash this year, though held on a Thursday, was

relatively well-received and an improvement from last year’s. Participants had good

reviews of the event.

8. This FOP term has also been fruitful in raising awareness of FASS Club and

attracting passionate people from the FOP projects’ organizing committees to join the

next MC or staying on with the Club to continue contributing to FASS.

Suggestions and Recommendations

Most of the suggestions for individual reports can be found in the respective projects’ Post

Project Report (PPR). What I offer would be macro and generic suggestions. Please kindly

refer to the previous AGM for good advice on people management and recommendations on

committee structures. I could not have written it better myself.

1. Knowing the importance of publicity, the best time for the MC to reach out to

freshmen and get them on board FASS Club’s social media platforms is during the

FOP period. Apart from the FOP portal, I wanted to have constant publicity

coverage for the FOP projects on Insomniac to archive the period and to get people

to start reading. It would be good to involve the Communications Team on this

project.

2. Open House is the first platform for FASS Club to reach out to the freshmen and

thus is rather important to FOP. It is also often when we first open registration for

Arts Camp and Rag Camp. Hence, it might be good to consider incorporating into

FOP. If not, then enough emphasis should be placed to ensure that the FOPs are

well-coordinated for Open House.





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3. CORS Bidding Clinic was not under FOP as well but as Clinic benefits the freshmen

and the success of Bidding Clinics hinges upon the Houses and the Seniors from

Arts Camp, you might want to consider re-looking the relationship between CORS

Bidding and FOP.

4. As Matriculation Fair is held pretty late, it has not much impact on FOP’s publicity.

Rather, it is an avenue for FASS Club to publicize the other projects like IFG and

CORS Bidding and introduce freshmen to the Club. Hence, it might be good to re-

look which cell this project should subsume under. Or at the very least, to increase

the involvement of the Communications Cell to coordinate this since it is largely

about publicizing the Club.

5. Prudence should be emphasized to Project Directors and the Treasurers, and in

extension the project committees, especially the ones who need to purchase logistics.

I observed that prudence was best practiced when spending is centralized by the

logistics cell and most logistics items bought together rather than individual

programmes teams buying their own items.

6. The argument against Rag has often been raised, but I would just like to raise the

point that Rag is an FOP project with a nature of contribution in contrast to the other

projects where freshmen mostly only participate. Though not always the case, Rag

thus attracts people who want to contribute to FASS and these people tend to stay

with the Club to help out with other projects throughout the year.

7. The One ARTS spirit that was cultivated in OWeek is worth carrying on if the next

MC believes as much in the need for an FASS identity. Programmes can be

evaluated and improved upon, especially the point about assuming seniors’

contribution towards the programmes’ success. The intention though, is good and

should carry on if possible.





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8. Involvement of MC Members in FOP projects is always a contentious issue. My

personal opinion from my term is that MC members should be involved in the FOP

projects, except in the position of Project Director, as word about the FASS Club

gets out primarily through the MC members and people who have worked with us

before. Being on the ground with the committees would allow the MC members to

scout for successors as well as gain feedback.

9. The usage of the Clubroom during period of time when there is more than one

project ongoing intensively, like during OWeek, Rag and Flag, should be

deconflicted. Booking rooms for long periods of time as a holding area for project

committees should also be reconsidered. This also poses an administrative hassle.

10. Establishing good relations with the Dean’s Office is recommended as it is good to

keep them in the loop as to our projects so that approvals come smoother. Also, the

Dean’s Office is sometimes generous in helping us out with our requests.

11. It is crucial to have sufficient First Aiders in the FOP Projects, especially for Arts

Camp, Rag and OWeek. The Safety Officers and Safety I/C in each OG arrangement

implemented in OWeek was an effective strategy that reduced the number of

casualties. Committee members sent for First Aid course should ideally come from

the Administration and Marketing cells as Programmers and Loggers would be too

busy running programmes during the camp to administer First Aid promptly.

12. Building external relations with other FOP Chairpersons is recommended as you get

to share good practices with each other. This also helps you evaluate what FASS

Club has been doing and how we have been doing it.





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Acknowledgements

My heartfelt gratitude towards my Project Directors — Keith, Vincent, Michelle, Yi Lin,

Zhong Jie and Red. This FOP would not have been possible without you guys. Thank you

too, to the seniors who have been around and helped guide me. My sincerest thanks towards

the people in the Project Committees as well, for putting in dedicated effort and time to see

through the success of the projects. Your efforts have paid off and I am really grateful to you

guys. Special mention goes to the people who hold positions in multiple FOP committees.

You guys are amazing — I really thank you from the bottom of my heart. A huge thank you

and a hug to my dearest friends who have been my pillars of strength throughout the FOP

journey. Thank you for always being there for me. I really would not have survived

otherwise. Last but not least, sincerest thanks to the 32nd for being with me on this one year

journey. We had our ups and downs but I really want to thank you guys for this journey of

growth. Special thanks go to those who went the extra length to join the FOP project

committees. It has been a good and fulfilling year, I am sincerely grateful towards every

person who has been a part of it.

Reported by: Lim Ling Hong Freshmen Orientation Programme Chairperson 32nd Management Committee NUS Students' Arts & Social Sciences Club m: 91019481 e: [email protected]





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ARTS CAMP 2012 – ARTSPOCALYSPSE POST PROJECT REPORT

Overview

Arts Camp is a social camp organised by the NUS Students’ Arts & Social Sciences Club for

undergraduates matriculating in the Faculty of Arts and Social Sciences. Lauded as one of the

best camp experiences that NUS offers, I intended to maintain this reputation and start off the

next batch of freshmen’s life in FASS with a fantastic experience that they will never forget.

I believed that a good initiation experience is vital for freshmen to feel connected to Arts, as

they do not only make new friends whom they will go to lessons and hang out with, it also

makes them feel connected to the faculty – the very reason why freshmen and seniors help

out and take part in faculty-related events organised by the club.

Arts Camp 2012 remained a 5 days and 4 nights stay-in camp like its predecessors. During

the camp itself, freshmen were organised into groups to facilitate interaction with their fellow

freshmen as well as the seniors. Seniors guided the freshmen through the activities and

programmes. Most of the programmes were conducted in NUS from 16 June 2012 (Saturday)

to 20 June 2012 (Wednesday).

Vision

To give freshmen the best possible camp experience before college life proper starts. With a

good experience, the camp will build the foundation for subsequent activities, as freshmen

will be more likely to feel that they are truly part of the faculty, instead of the faculty being

merely an institution where they earn their degrees. This way, they will be more likely to

want to partake and/or help out in future events organised by the NUS Students’ Arts &

Social Sciences Club. I also wanted a strong bonding experience for the organising

committee, so that there is something lasting for them to take away at the end of the planning

– friendships forged in the process.





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Objectives

The core objective of Arts Camp is to help freshmen assimilate into NUS, by creating the

environment where they will get to know their peers, seniors and the physical environment of

the university better.

Besides that, Arts Camp aims to be the platform on which new friendships are made. And on

top of that, the camp also wants to instil in the freshmen a sense of belonging towards the

faculty, and for the seniors, to create a good environment for them to help make the Arts

Camp a good experience for the freshmen and themselves.

Theme

The theme for the camp this year is Artspocalypse. It is in tune with the oft-heard doomsday

prophecy that the world will end in 2012; hence the wordplay with “apocalypse”. Activities

and programmes were planned with this theme in mind, and the idea is to let the freshmen

understand that through teamwork, they can scale great heights, where even saving the world

is surmountable.

Organising Committee Structure

Executive Committee

Project Director : Vincent Lee

Deputy Project Director (Programmes) : Wilson Lim

Deputy Project Director (Programmes) : Tan Jian Jun

Deputy Project Director (Administration) : Darryl Lee Wei Yu

Deputy Project Director (Marketing) : Daryl Kuah

Deputy Project Director (Logistics) : Seah Eng Chye

Secretary : Sim Kai Lin

Treasurer : Lee Wei Sheng





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Organising Committee

Programmes:

Alicia Chua, Chan Yang Yi, Chen Zhirong, Clarence Ng, Francis Chee Wei Rong, Kor Jia

Her, Lee Ching Xin, Lee Weng Lok, Rachel Soon, Siew Zhu Jun, Sng Hui Yu, Tan Yu Hao,

Jocelyn Tan Zi Ling, Wu Yi, Rachel Yeo Qianhui, Yeo Xin Ying Stephanie, Yue Yong

Sheng, Lee Yijiao, Zhou Qixiang, Alfone Chen, Lim Wan Lin, Cindy Grace Chew

Logistics:

Alicia Ong Swee Chin, Karissa Chua, Tan Pei Shan

Administration:

Alyssa Chloe Tan Yan Yi, Emma Zhang, Loh Bao Hui, Lerae Lim Hwee Ying, Goh Yan

Peng

Publicity & Marketing:

Foo Xinyue, Ke Tianyuan, Rachael Chen Jiasi, Samantha Loh En Ci, Jessica Teo

House ICs:

A House – Yvette Koh & Ong Hui Min

R House – Goh Ren Kai & Lim Yizhen

T House – Keith Loo & Kyna Kng

S House – Ernest Tan & Nicholas Lim

Camp Breakdown:

Freshmen – 320

159 Females and 161 Males

Councillors – 168

House ICs, OGLs, AOGLs, and Councillors





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Budget

Expected Expenditure Breakdown

Expected Amount

Accommodation $14564.00

Administration +

Publicity

$150

Programmes $1500

Transport $200

Food $8976.15

Social Night $7870

Social Night Food $2332.6

House Prizes $250

Shirts $3533.14

Buffer $200

Total $39575.89

Specific Expenditure Breakdown

Projected Amount Actual Amount Paid

Cost Breakdown

Accommodation 196 Singles ($19 each) 27 Doubles ($28 each)

$14136 Actual cost: ($3724+$756)*4 = $17920 (compared to last year’s $13416; $15/day for single, $22/day for double) Absorption by rates by NUSSU: Rate absorbed by NUSSU: $4/day for single

$5400 (Initial deposit)

$8800 + $300





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$6/day for double Total cost absorbed by NUSSU: ($4*196*4)+($6*27*4) = $3784 Amount paid from Arts Camp budget: $17920 - $3784 = $14136 Remaining amount left to pay after 30% deposit: $14136 - $5400 = $8800 (Note: 30% deposit was calculated before 1) NUSSU’s decision came in, and 2) EH’s change of room types from 200 singles and 25 doubles, which would have cost $18000. Hence $5400 = 0.3*$18000) Function hall: $428

(Function hall)

Administration + Publicity

$150

Programmes $1500

Transport $200

Food $1.50 per meal x 3 meals/day x 4days

$8976.15 Breakfast (4 days): $2948.45 $1.3525 per unit) *2180

Lunch (3 days): $3498.90 $2.14 per unit * 1635

Dinner (Pizza): $1362.50 $2.5 per unit * 545

Dinner: $1166.30 $2.14 per unit * 545

Social Night $7870

Venue rental: $5350





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Hiring of buses: $2520

Social Night Food $2332.6

$4.28 per unit * 545

House Prizes $250

Buffer $200

Shirts $3533.14 $2942.50 (Camp T-Shirts)

$590.64 (O-Comm Shirts)

Expected Total Costs: $39575.89

Income

Sponsorship

Name Projected Amount Actual Amount Sponsored

EmitAsia $500

Registration

Day 1 Total

Freshmen ($75 pax)

*320

$24000 $24000

Councillors ($50 pax)

*160

$8000 $8000

$32000

Arts Club Budget

Stipulation: $7250/-

Expected Total Income: $39750





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General Remarks

Programmes

Overview

The programmes team is headed by Wilson Lim and Tan Jian Jun. Wilson was

the official 2 I/C of the organising committee.

Day 1: Icebreakers, campus tour, mass games, secret pals

Day 2: Campus tour, night adventure, secret pals

Day 3: Beach day

Day 4: Sports day, social night

Review

1. Good planning ensured good flow of programmes within and between events.

2. Overhaul of Secret Pal’s games system allowed all participants to be constantly

engaged, which is a massive improvement over previous years’ Arts Camps’

problem with SP, whereby there was a lot of unnecessary waiting time.

3. Matrix planning ensured that OGs do not face the same OG repeatedly, as were

the cases in previous Arts Camps.

4. Programmes generally did not depart from stipulated days’ end time. When it did,

it delayed by a maximum of an acceptable 1 hour. Widespread effect of delay

would have meant less HTHT time, and less rest for everyone, including o-

commers.

5. It is important to have a skeletal contingency plan for beach day, in case it rains

for a prolonged hours

6. Feedback was received about a lack of drinks. Though this is a potential

improvement, it is not a necessary or vital one, as all participants were well-

hydrated, with o-commers briefed to constantly remind the OGs to hydrate

themselves.

7. Concentration of games at SRC courts and stadium – field was not used – aided in

time-keeping on sports day itself.





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8. It is important for o-commers to prepare all game equipment and not allow camp

participants to prepare them. For example, the different house ICs prepared their

war game boards in a different manner, causing difficulty in adjudication when

the organising committee had to ascertain a winner.

9. Feedback was received that the allocated time at Zouk was too short. While the

end time could not be pushed till a later timing due to the bus operators not

willing to extend the hours, perhaps future social nights, if done similarly, can be

planned to start earlier at 10 or so

Logistics

Overview

There were only 3 full-time logistics team members, aside from DPD Eng

Chye. All 3 were girls.

It was essentially a programmes-logistics team as the programmes team

helped out in logistics preparation

Review

1. Game stations were mostly set up on time, contributing to smooth flow of

programmes

2. Allocation and distribution of food was quickly improved upon and achieved a

high standard

3. There was a distinct lack of manpower. A sufficient manpower – minimum of 5 –

has to be targeted for recruitment in the future. This is however by no means an

easy task, due to the unglamourous nature of logistics.

4. Programmers were overtaxed, as they had to help out actively in the preparation

of logistics. Assimilation between logistics and programmes in terms of

procurement of stores needs to be better.





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5. A full logistics list should be made available to everyone in the organising

committee, not just to the DPD Logistics. This will aid in programmes planning –

perhaps encouraging programmers to make use of currently available resources –

and prevent unnecessary wastage of funds in buying items already possessed by

the club.

6. Mass transportation of campers require better thinking through and planning to

ease waiting times and prevent chaos. LT8 was unexpectedly closed, which led to

confusion due to conflicting instructions from the organising committee.

7. Future driver of the NUSSU van (or any other transportation vehicles, for that

matter) should not be the DPD Logistics, as was the case in Arts Camp 2012. For

Arts Camp 2012, this situation arose due to a lack of manpower

8. NUSSU van must be booked way ahead to ensure availability. This helps to save a

significant amount of funds.

Marketing & Publicity

Overview

Marketing & Publicity teams were both headed by Daryl Kuah

Review

1. Members in this team did not get to meet up with the rest of the organising

committee due to the nature of their jobs during planning, while their personal

commitments meant that they could not partake in much of the camp itself. This is

a problem that should be looked into, if camaraderie within the entire organising

committee is important, irrespective of the subcommittees.

2. A decent number of sponsors were secured. However, marketing needs to be a lot

more proactive and approach firms many months earlier, preferably from January

onwards, once the DPD Marketing (& Publicity) has been chosen and people have

joined the team.

3. Facebook, Twitter, and the official website were furnished with adequate

information





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4. Publicity team has to stay updated with Arts Club to check when Open house is,

so that adequate preparations can be made

5. Open House this year was held too close to the finals. It was held the weekend

right after the last week of finals. There was simply an inadequate amount of time

to prepare, notwithstanding many people’s travel plans once finals end.

6. Future organising committees should be advised and reminded that they are

actually able to obtain permission from Starbucks outlets for stationing purposes

during sign-ups. They have to approach the outlets and give advance notice.

7. Arts Camp 2012 showed that it is possible to achieve an even ratio of guys to

girls. I advise that the next Project Director designates an extended period for

sign-ups. The issue is that guys usually have lower awareness of social camps’

presence, causing them to miss out on sign-ups.

Administration

Overview

The administrative team comprised of 5 girls, and is headed by Darryl Lee.

Review

1. The administrative team did a very good job, giving very prompt responses to

queries by potential campers

2. Information given by applicants during sign-ups were quickly compiled

3. DPD Administration should ideally be in direct contact – Whatsapp chat, for

example – to allow for direct transmission of required information. For example,

the house ICs might want to know what information they need to get from their

OGLs and councillors, and they should directly contact the DPD Administration

to prevent unnecessary information loop. That said, the PD should be kept

updated about such information exchanges.

4. Forms should be done with OSHE’s recommended template in mind





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Suggestions and Recommendations

Setting the camp/pre-camp date

The FOP Chairperson, Ling Hong, gave Arts Camp’s dates to me. I did not attempt to change

the dates as I did not see a need to, and Ling Hong had told me that these dates were a result

of her having deconflicted camp dates with the other FOP Chairpersons.

Pre-camp dates for Arts Camp 2012 were changed about 2-3 weeks before the original pre-

camp dates. They were changed as Yizhen, R house IC, would be overseas at OCIP during

those dates, and I made the decision to change the dates as I felt it is essential that all the

house ICs were present during pre-camp. The new pre-camp dates were held over a Sunday

and Monday, as opposed to the “usual” Saturday and Sunday. This was because Rag Camp

ended on the Saturday right before, and I chose to put pre-camp on that weekend as the

weekend thereafter would be too close to the actual camp dates. While there was unhappiness

about pre-camp being held on a Monday, it did not turn out to be a big issue. Some seniors

had to reschedule their commitments due to this, and I apologise to them for that. One

advantage of putting the second day of pre-camp on a Monday is that it was much easier to

book the beach for the testing of beach day games.

First Aid

First aiders should ideally be selected from the administration or publicity and marketing

team. This is because programmers and logisticians are likely to be occupied most of the time

during camp period, which will mean that they will be forced to choose between their duties

and attending the injured, a position which should be avoided. For Arts Camp 2012, I had the

fortune of several MC members helping out as first aiders, relieving the organising

committee of this important duty, something that was much appreciated due to the lack of

manpower the organising committee had.

Also, first aiders numbers should be disseminated to all campers, not just station ICs and

OGLs. Injury may happen anywhere, and it is important that the people who are tending to

the injured know what to do before the first aiders arrive.





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Welfare of the organising committee

When I was first given the post as PD of Arts Camp, I was ensured that the welfare of the

organising committee was a priority and that funds will be provided for it. However, this

turned out to be a misrepresentation as it was later emphasised to me that funds given for Arts

Camp is strictly for the campers only. Personally, I feel that this is a case of penny wise,

pounds foolish. It is pertinent that the organising committee is well looked after, as they are

devoting an extraordinary amount of time and effort for the happiness of freshmen and

seniors alike.

Shirts

The future Project Directors of Arts Camp should be mindful that the camp, house,

organising committee shirts would be by no means an easy issue to handle. He or she should

look to source for a good shirt supplier – perhaps based on recommendations – early and get

the different houses to design their shirts more than one month before the camp itself. This

applies to the designing of the camp and organising committee shirts as well. I would advise

that the shirts be delivered around one week before the camp, so that the shirts can be

properly sorted and given to the houses in time, instead of settling it during the camp itself.

This is something that I sought and managed to do, which I thought contributed towards the

smooth running of the camp.

Leadership within the organising committee

It is pertinent that the leaders in the organising committee have a good working relationship.

Disharmony at the top is very evident to the rest of the organising committee, and this can

cause a lack of happiness (or even unhappiness) within the entire committee. Should there be

any disagreements, the leaders should step aside and discuss calmly, and not display any

potential power struggles in front of everyone else. There were no issues of power struggles

for my organising committee as everyone in the executive committee were rational and

understood that we were all striving for the same objective of a successful Arts Camp, and we

never shut off communication channels in anger or spite.





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The EXCO will often be under a lot of pressure from many directions, especially during the

camp itself. The EXCO members should be mindful of this and mentally prepare themselves

for even undue pressure. There were friends who asked me if I felt scared or pressured as the

camp dates drew closer, and I very honestly answered them to the negative as I believed in

my team’s preparations and its ability to cope during camp. Also, I knew that there will be

problematic situations that would arise, but I did not worry myself about them since I could

not predict what sort of problems might possibly occur. For the problems I could anticipate, I

had already done my preparatory work.

Lastly, it is important that the leaders remain rational and calm under pressure, so that the rest

of the organising committee have the confidence to move forward as directed.

Working with House ICs

Relationships with the House ICs are something that the Project Directors of Arts Camps

(and O-week) should always be careful about. This is especially so if the PD is still in his or

her freshmen year. It is not possible to entirely understand every house’s culture and the way

it works, and as such the PD should be careful not to direct the houses. Instead, I would

advise that he or she keeps communication channels with the house ICs open, keep them

updated, and seek their advice regarding matters pertaining to the houses. For example, the

shade of colours for the shirts is something that might seem trivial but is very important to the

house (and hence house ICs).

Acknowledgements

Firstly, I would like to thank the entire organising committee. It is due to your devotion and

sacrifice that Arts Camp went so smoothly. I am grateful to all of you, and am honoured to

have worked with you guys.

Secondly, I would like to thank the MC members for being so selfless during the camp itself,

always willing to extend a helping hand and advice.





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Thirdly, I would like to thank the House ICs, OGLs, and councillors for being so

understanding throughout and providing so much energy. For the House ICs: they were an

extremely understanding bunch of people, and they really made my life as Project Director a

lot easier. For the OGLs; this Arts Camp I led had to depend on the leadership on the OGLs a

lot, and it is with great credit to them that the camp was successful. For the councillors;

without their enthusiasm and energy, all the planning that my team would have gone to

nought.

Lastly, I would like to thank Andre Yeo, the Project Director for Arts Camp 2010, the one

that I attended as a freshman. His words of advice during the camp itself are something that

my team and I will always appreciate.

Done by: Vincent Lee Project Director Arts Camp 2012 NUS Students’ Arts & Social Sciences Club





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FASS MATRICULATION FAIR 2012 POST-PROJECT REPORT

Overview

The Matriculation Fair is organized as a platform for integration between the FASS Club and

its incoming freshmen. It is an avenue of publication for the faculty club to expose incoming

freshmen to upcoming faculty events, so as to introduce and welcome them into the vibrancy

that university life has to offer. Participation and support garnered from the freshmen body

would then help the faculty club to expand its network of students for the management of

future projects.

Objectives

1. Welcome freshmen into university life.

2. Promote FASS Club events to students.

3. Recruiting of potential student leaders.

Venue

Date: 24st July 2011

Time: 9am – 5pm

Venue: MSPH2 Level 2

Review

Turnout of students was less than expected, perhaps because matriculating students were not

forced or directed to the MPSH2 where the booths were held. Also, a marketing team at the

entrance of MPSH2 led to the delay of many students who were busy completing surveys,

and thus missed the FASS booth completely.





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Target Number of Participants:

All FASS incoming freshmen who are matriculating

Total: 1500

Plans of Matriculation Fair:

1) Publicise FASS Club and its projects, such as IFG, FASS Friends and CORS bidding

clinic.

2) Expose freshmen to the upcoming election process.

3) Publicity via FASS Dino Facebook competition. Other give-aways include post-its

and FASS ID stickers.

4) Simple decoration and boards to display information.

5) Following up with list of interested participants and potential student leaders after

Matriculation Fair.

Review

Since most effort was put into publication of club events, and less emphasis on leadership

within the FASS Club, it is not surprising that most freshmen did not sign up for a leadership

position. Students who had previously attended Arts Camp or signed up for Orientation Week

(O-Week) already had previous knowledge of Club events, thus had already signed up for

events such as IFG and CORS bidding clinic.

The Facebook competition provided an alternative platform to allow incoming freshmen to

reach the Club. Unfortunately, participation rates were low, possibly because students did not

feel the need to join the Facebook page in order to know more about FASS events.

Registration fees for O-Week were also collected on that day, which led to human traffic to

the booth, albeit not for long. We also reached out to male matriculating students to

participate in O-week, and managed to get several sign-ups that day.





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Organizing Committee Structure

Position Name

Project Director/ Treasurer Michelle Teo

DPD Admin Lim Ling Hong

Roles and Responsibilities of the Organizing Committee

1. Project Director/Treasurer

Planning for the entire project

Planning and overseeing of the overall budget and money matters

To keep a record of all funds that are given and all bills of expenditure

Allocate budget properly for required

2. DPD Admin

Coordinate and oversee matters regarding logistics and treasury

A platform between all admin matters and project director

Coming up with ideas for publicity materials

Responsible for all equipment for the event

Proposed Budget Breakdown

Budget: $200

Money will be spent on:

Booth Fee

Decoration Materials

Publicity Materials

Other necessary items





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Items to be spent on Amount

Decoration/Publicity materials $115

Booth Fee $35

Welfare $50

Timeline

Confirmation of participation 6th

July 2012

Submission of List of Names of

Representatives for MF

9th

July 2012

Decoration Day 22nd

July 2012, 1300 – 1330hrs

Matriculation Week 24th

July 2012

Publicity Avenues on Actual Day

Post-its and FASS ID stickers will be distributed to the students. A Facebook competition

will also be held, from whence a winner will be chosen amongst students who “Like” the

Facebook page on that day.

Laptops for student sign-ups will also be set up on the actual day.

Review

As aforementioned, the Facebook competition did not attract many participants. A possible

explanation was because of the lack of a pressing need to join the FASS Facebook group in

order to find out more about FASS events. Also, since students were required to fill in a

generic form about their interests in events within the club, this process may have had already

taken up more time than that they were willing to spend.





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Logistics Requirements

1. Food and drinks

2. Laptops

3. Extension cords

4. Decoration Materials (publicity boards)

5. Give-aways (FASS Dino, post-its, FASS ID stickers)

Potential Problems

1. Due to high human traffic on actual day of Matriculation Fair, many incoming freshmen

may miss the FASS booth.

2. As with previous year grievances, the location of the FASS booth would mean

competition for talent with other associations, such as NUSSU and NUSSU Biz.

Review

We have taken previous year reports into serious consideration, and have thus reduced

unnecessary efforts in a bid to create better organisational management and efficiency.

However, unnecessary delays at the entrance of the MPSH2 led to impatience from incoming

freshmen, who seemed more eager to get to the end of the matriculation fair.


Incoming freshmen seemed to be more interested in events such as the CORS bidding clinic

and FASS Friends, rather than on events such as IFG or in elections. With the lack in

guidance, it was not surprising to see many freshmen asking our volunteers for academic

advice. There is definitely room to explore how the FASS Club is able to reach out to newly

matriculated students academically. A possible option such as collaboration with the societies

seems plausible in providing accurate academic information and personal experiences from

seniors. This may attract more freshmen to attend such events, and serves as a starting point

to allow freshmen to better understand the nuances of the FASS Club.





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Acknowledgments

I am very grateful to my volunteers, Ling Hong, Priscilla, Wang Ling, Yijiao, Jasper, Jen and

Shi Hong for all the effort and time you have put into reaching out to the students during

Matriculation Fair 2012. Amidst your busy schedules, I am really thankful that you were able

to spend an entire day at Matriculation Fair 2012, answering queries and attending to the

freshmen. I would also like to extend my gratitude to Nitya for supporting the Facebook

competition. I would especially like to thank Jasper, for whom the transportation of publicity

materials would have been terribly troublesome.

Reported by: Michelle Teo Project Director FASS Matriculation Fair 2012 NUS Students’ Arts & Social Sciences Club





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FASS ORIENTATION WEEK 2012 POST-PROJECT REPORT

Overview

FASS Orientation Week 2012 seeks to orientate the freshmen through innovative activities

that have never been carried out before. In addition, we also desire to build a stronger sense

of belonging to the faculty and not just the houses. If future camps are to reuse our

programmes, they should reconsider the execution of the programmes and increase efforts

with regards to coordination and communication. As for building a stronger sense of

belonging to the faculty, the concept of ARTS Spirit should perhaps be introduced at the later

stage of the camp to prevent dilution of the House Spirit. There should also be more emphasis

on communication with the seniors and within the ocomm. The pros and cons of keeping

programmes confidential should be carefully weighted.

Organising Committee Review

The size of the organizing comm should perhaps be increased as manpower was stretched to

the limit due to the massive number of people who pulled out halfway during the project. The

organizing comm this year have many dedicated committee members and this was why the

project managed to pull through despite the insufficient manpower. Committee members

should be briefed early about the commitments of the project and be informed of vital dates

such as pre-camp. Future projects should also start recruitment perhaps earlier than February

and there is a need to interview every member of the team as interest check. I would propose

that future projects have bonding session as well before the actual commencement of the

project. The main comm should also serve as the pillar to bond the whole team together but

distribute work more evenly among members to prevent the main comm from being

overtaxed. It is recommended that the main comm does not have other commitments such as

internships as EXCO positions on other committee. In addition, it is very crucial that the

House ICs be bought onboard as soon as possible as a good relationship between the

organizing comm and the House ICs break or make the camp.





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Programmes

The programmes this year received much positive feedback regarding innovativeness.

However, more planning could have done into its execution to reduce delays. It is also

important to note that more attention should be paid to programmes such as social night and

prize presentation, much as programmes like station games are important.

Station Games

There were too many stations and locations of some games need to be changed eg. dirty

games held in grass area.

SG Night 1

This programme was a success as it worked in bonding people across houses. However, more

assistance can be requested from OGLs with regards to grouping of the freshies. There would

be fewer delays this way.

SG Night 2

More preparation should be done for this programme with increased communication to house

ics and seniors and also internally as well. The pros of allowing freshmen to have fun should

be weighted against the effort in planning some stations eg slide. In future, seniors should be

briefed earlier and recruited on a voluntary basis if their help is required.

Senior Cheers Competition

This competition was an astounding success by bonding seniors across houses and the cheers

turned out amazing as well.

Amazing Race

Compulsory stations should have more than one station ICs. In addition, there was an

unequal popularity of locations. Locations should be given more thought and be more

accessible. It is important to provide food to station ICs. It was a good idea to not have a

matrix.





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Beach Day

Preparation should be done earlier and a map of stations should be drawn out. It was good

that all logistics such as battleship hoops were provided. It was a good idea to hold war

games at the beach. Seniors should be briefed about safety especially dunking and they

should try to hold their secondary activities after they cleared their stations.

NDP Screening

The freshmen generally enjoyed the programme but there were feedback that the meeting

time was too early. There should be better allocation of manpower and preparations for

decorations should be done earlier. If there is any cleanup to be done, instructions should be

passed on earlier on.

Prize Presentation

We decided to do away with the ranking system as we felt that it was detrimental to the

ARTS Spirit. However, we had two best houses this year and the scoring system should be

released to the freshmen in view of this situation so that the freshmen can understand the

situation. There should be more planning in terms of prize presentation.

Social Night

It is important to recce the area beforehand especially for the driver and so that decorations

can be put up beforehand. It is important to not be overly ambitious when planning for the

transport of manpower. There was a severe delay of programmes due to prize presentation

and more buffer time should be given especially if sponsors are present. There is also a need

to rethink the necessity of some programmes such as pageant because much effort is needed

to put it in place. If there is a pageant, more planning should be put into place. Also, the

ocommers should still be responsible on social night and the whole comm should not drink so

that the safety of the freshmen would not be compromised. Regarding transport to the club,

buses should be catered to the club if possible. More buses should be allocated on last wave

for transport back to the club. Briefing for the programme next day should be carried out

before social night to minimize confusion as well.





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Rag and Flag

It is highly recommended that there is a liaison with Rag and Flag in order for the FOP to be

more streamlined. Past year videos of Rag should be shown as well so that the freshmen can

have an idea of what Rag is about. There should be proper communication on what time the

ocomm should be down for Flag.

Marketing

The marketing team did a good job this year as they started recruiting sponsors as early as

May. In addition, there was a proper proposal for the sponsors but a sponsorship package

detailing the different tiers of sponsors should be drawn out. This is to the advantage of our

committee as we can then negotiate for more benefits. However, more planning should be

given to the collection of sponsorship products. In addition, it is important to remember that

the ocomm have the right to reject unreasonable demands of sponsors. It is highly

recommended to offer sponsors games stations instead of giving talks, provided that the

sponsors are willing to offer more benefits.

Pubs/PR

It is important to ensure that publicity members have skills such as Photoshop. Also, the

publicity must take note about the publicity materials released due to restrictions on part of

SDN such as physical interaction. It is recommended that there is a separate admin team

drawn up to prevent the publicity team from being overstretched. Regarding collection of

money, the PR team have to be very cautious when giving out receipt and collecting money.

The website was brilliantly done this year and we fully utilize the tools of social media by

regularly updating our Facebook page. It is important to garner likes for the Facebook page

and to push out publicity as early as possible so as to obtain an equal ratio of males to

females as much as possible. For PR, we implemented a ‘no-refund’ policy so that there will

be no disruptions if anyone was to withdraw last minute. However, the freshmen should be

informed about this prior to signing up.





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Logistics

The logistics team was severely overworked this year due to the small size of the committee.

In addition, there should be more than one driver and this is especially important given the

length of the camp. If there is only one driver, he/she should not be driving alone at all times.

Regarding food, there was many positive comments about the quality of the food. If there is

any extra food, they should be offered to seniors to reduce wastage of food. In addition, there

should be no situation of logistics being bought at the last minute, as this is a waste of

manpower. The programme team should work closely with the logistics team to establish

increased communication. One aspect that the logisitics team overlooked was the ordering of

house shirts and singlets for the freshmen and there should be proper communication with the

House ICs regarding this aspect on who should order for the new batch of freshies.

Media

The media team did a good job this year and there was some integration between the rest of

the team and the media team. More attention should be given to the media team such as

introducing them during the opening speech. However, it is important for the photographers

to have more initiative and to be cautious when they are uploading images due to

sponsorships’ constraints.

Safety

The casualty rate this year was very low and this is because there was a heavy emphasis on

safety. It is important to maintain the practice of disseminating safety information within

houses especially for practices like dunking or cheers such as titanic. The organizing

committee should also take note of safety and have the initiative to stop any practices that

they deemed as a threat to safety. This year, we implemented the idea of having a safety

officer within every OGs and providing every OG with a safety kit (paid by the OG) and this

is highly recommended for future projects. However, there should be a mass safety briefing

with all councilors and it is recommended to carry this out during precamp. Also, the driver

should be expected to know the nearest route to the hospital and conduct a recce if possible.





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Acknowledgements

This project would not have been possible without the support of many people. I apologise if

anyone is missed out in this non-exhaustive list.

Ling Hong, for your everlasting patience, encouragement and guidance. Though we have our

differences, we worked towards the same goal.

Ocommers, for their optimism and commitment to creating a wonderful camp experience. I

have never meet a group of people who are so willing to sacrifice their own welfare in order

to ensure that the camp runs smoothly.

House ICs, for being such a wonderful and understanding bunch of people to work with, their

patience and willingness to communicate with us. Somehow, all the late night meetings were

draining but really enjoyable as well. I could not imagine doing the camp with anyone other

than Ken, Wang Ling, Ren Kai, Evelyn, Michael, Kyna, Bao Yue and Samuel.

Seniors, for their admirable commitment to the freshmen and willingness to offer assistance.

Prepared by: Tan Yi Lin Project Director FASS O-Week 2012—Legends NUS Students’ Arts & Social Sciences Club





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TEN COMMANDMENTS OF

A GOOD RAG

1. Start early 2. Choose a good committee

i. Chuch – soft tech (97360836) ii. Paopao – dance director (91903503)

iii. Andy – choreographer (93211255) iv. Karlton – float designer (91598939)

3. Talk to your seniors i. Keith – 98370855

ii. Dan - 98230242 4. Hold a rag camp – ask Estelle to PD 5. Work with other PDS and FOP

i. Ask the fop to demand more support from the deanery

6. Get to know other RAG PDs 7. Talk to your seniors

i. Qiuyan – 90282659 ii. Gen – 91380400

8. Have a storyline. Good vs Evil 9. Screw whoever tells you RAG SUCKS 10. SCREW WHOEVER TELLS YOU RAG SUCKS.

Done by: Keith Loo Zhi En Project Director FASS RAG 2012—Excandescence NUS Students’ Arts & Social Sciences Club





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FLAG DAY 2012 POST-PROJECT REPORT

1 Overview

Flag Day is one of the five freshmen orientation projects and a sister project in line with Rag

Day. This is an event for freshmen and seniors to bond over a collective charity experience

and contribute back to the community as well as faculty. The primary aim of Flag is to collect

funds for charitable organizations, and to imbue a sense of giving and social responsibility in

the freshmen and seniors partaking in the event.

This year, the Flag project this year was placed under Oweek to ensure a smoother flow of

programme.

Furthermore, the theme of NUSSU flag this year was “Giving from the Heart”. We were

assigned Canossian School for the Hearing Impaired as our beneficiary. In a bid for all

faculties to interact and know more about their beneficiaries, NUSSU have added a 20 bonus

points to the total points as long as:

1. Students from the faculty visit the beneficiary

2. Beneficiary evaluate the visit by the students

2 Objectives

2.1 Vision and Objectives

Our vision for FLAG 2012 is to create a fun and giving day to remember

1. Fun – manifested in the form of a Flash mob and ongoing Facebook photo

competition. The element of House competition to see which house can flag the most

also injected a thrilling sense of fun.

2. Giving – to visit the beneficiary so that participants have an empathy for the people

that they are flagging for.

3. A day to remember – Amounts raised will be more than that of previous years.





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2.2 Review

We met 100% of our all objectives except the Facebook photo competition:

1) Attendance for Flag day was about 450, including both freshmen (O-week

participants) and seniors. We were able to capture such a huge number due to the help

from O-week Programmes comm for making the freshmen stayover the previous

night. This prevented our turn-over number from getting lesser. Our flash mob was

held at Raffles Place and we had extreme luck because there was another event going

on at Raffles Place and they offered to help us blast our music through their big

speakers so the music was loud and with a mass of over 400 people, our flash mob

captured the attention of the public and even the newspapers. Straits Times Live

interviewed us partly because the flash mob was carried out so successfully and also

partly because we danced to the latest song of “Gangnam Style” which was a

favourite hit among the campers.

Unfortunately, the facebook photo challenge received low feedback from the

freshmen and there were only four photo posted on the page.

2) For our beneficiary visit, there were about 25 freshmen and 25 seniors who went

down to Canossian School for the Hearing Impaired to interact and play with the 100

primary school children. We painted and decorated leaves together, after which these

leaves were taken back to NUS and it was used as a decoration for the RAG float. Our

target number of participants was 50, and we hit this target number. Most importantly,

the kids enjoyed themselves and our FASS students brought home an entirely new

experience of interacting with a child who has a hearing impairment.

3) We were awarded by NUSSU Rag and Flag 2012 with the Most outstanding progress

award (percentage) as well as the Most outstanding Progress Award (Absolute). This

is a breakthrough in the entire of FASS history in itself.





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3 Organising Committee

3.1 Overview

Recruitment Period

The core positions were settled by January 2012. Our recruitment period took place only over

one week.

Organising Committee

3.2 Review

Our planning was evidently tight and although there were last minute crop-ups, we were fast

to react to such situations and was mediated. For instance, the distribution of logistics did not

go as planned and expected, however, our team managed to come up with a new system tto

ensure that there were no major errors. In terms of distribution of workload, most fell on the

hands of the Project Director and the Deputy Project Director, as well as the Advisor because

there was not proper distribution of workload. This might be due to the fact that the Project

Director wanted a flat structure such that everyone can help each other, instead of separating

into individual sections of the committee. But this did not work very well because the heads

had to cope with almost everything, to the extent that the team, although work well together,

do not feel very involved and bonded.

Project Director/ Oweek DPD Programmes(Flag) Kua Zhong Jie

Deputy Project Director Dione Chen

Programme Head Vivien Yuen, Victoria Natalia Heng, Gladys Chan

Logistics Head Lim Yan Ming, Clarence Ng

Marketing Sarah Chin, Nicola Mah, Charmaine

Head of Publicity Eunice, Huiyi, Jasmine Cheong

FLAG Advisor Jasper Neo

Ex-official Geraldine Lim

Publicity and Video Quek Suet Hui





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4 Publicity

4.1 Overview

1) Publicity for Flag Day was minimal. The only publicity done was for our pre-flagging

during FASS open house day where we made posters to make people aware of FLAG’s cause

and we sold bubble tea to raise funds. A total of $240 was raised from 1pm to 6pm. In

addition, we also made a video out of our beneficiary visit to share our experience with the

rest of the flaggers so that they have an understanding of the people that they are flagging for.

This video was also shown during the O-week pre-camp to all the OGLs and councillors in

an attempt to garner their support to encourage their campers to flag enthusiastically for our

beneficiary. We created a facebook page for FASS FLAG 2012 as well.

4.2 Review

1) The facebook page needs to be more hyped up with frequent updates and we can

collaborate with the Arts club to publicize this page to the general population.

2) We only targeted O-week participants this time round so we could have engaged interested

non O-week students to join us in flagging as well. No publicity was done to reach out to non

O-week campers.

5 Programme

5.1 Overview

Programme details

Date: 7th August 2012

Time: 9:00AM – 10PM

Flagging Venue: North, South, East and West of Singapore (determined by House ICs)

8.30-10.30: Briefing and collection of logistics at LT 11

10.30-11.45: Travel to Raffles City





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11.45-12: Houses Gather

12-12.30: Music play, start flash mob!

12.30-18.30: Hardcore Flagging & photo competition

18.30-20.30: Dinner outside

20.30-21.25: Travel back to Utown and return tin cans

8.45pm : WEST (house that is collecting at west area)

9pm: SOUTH

9.15pm: NORTH

9.30pm: EAST

21.45: All tin cans collected

Preparation Time

After the recruitment of our comm, we were involved in the planning of 3 major

events. Firstly, it was the pre-flagging that occurred during FASS Open House day. Secondly,

we planned for the Beneficiary Visit at Canossian School of the Deaf. It was only after the

visit on the 20th

July did our comm start to plan for the programme for the actual FLAG day.

What was lacking was that there was literally no collaboration with O-week regarding FLAG

and we worked individually. In future cases, it is vital to work with O-week so that we can

finalize on the number of shirts and tins to order, book the necessary LT or rooms to pack our

logistics, share resources such as the speakers and an extra van (which we did not utilize in

this case as O-week could not lend us theirs). Furthermore, the flash mob was left to the

hands of RAG as it was decided that we will be dancing the RAG dance but it was not until

the day before FLAG did our comm get the finalized piece of music from RAG to be played

on the speakers for the flash mob. There would need to be a sense of urgency from the FLAG

side to urge RAG to get the work done.

Logistically, the shirt sizes should tally with Oweek participants’ guy-girl ratio. Submission

of sizes will be before Oweek finalise their participants, so estimation is needed. A suggested

estimate for 500 shirts would be: XS- 50, S-250, M-165, L- 30, XL- 5. (especially if there are

about 3 girls to 1 guy).





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It was a great idea to stagger the timing for the 4 houses to return their tin cans. This

facilitated our process and it went as what we planned. Also, it was convenient for us to set

the final collection point in school so that we don’t need an extra vehicle (we only had one

van) to transport the tins from place to place. This method can be adopted for future years.

Execution

Night before Flag Day

Prior to Flag Day, the logistics team met up with the OGLs to confirm the number of

participants and their shirt sizes. Also, they were asked to fill up the Internal Logistics

Distribution Form, preferably before the briefing the next morning.

- Internal logistics form:

1) Before printing, type in the general details like Name of PB, Flag IC, Contact No and

Matriculation number and no. of stickers into the form, so you will not have to write 60

times.

2) Highlight the columns which they are supposed to leave blank so the OGs will not fill it

up: ( S/N, serial no. of tin can label and COA, sign in and sign out columns). This will help in

packing and the submission of forms to NUSSU.

3) Fill up the forms by OG, which will help in the packing, accounting for logistics,

dissemination and collection.

Giving 1 IKEA bag per OG, we started packing the number of tin cans, labels and shirt sizes

into each one, and labelled them appropriately.

Furthermore, everyone was asked to wear something different, in order to have the element

of surprise of a Flash Mob.

Briefing

There was a need to brief the House ICs the night before FLAG day as they were uncertain

with what was going to happen. It is extremely important for them to be clear as they are the

ones leading the house.





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The actual briefing to the freshmen was clear and well-received by all. The project director

did the briefing from 9-9.30am on FLAG day and her slides included the detailed programme

of the day as well as the vision for what we want to create and make happen.

5.2 Review

Collection of tin cans, shirts and labels

Location of Flag holding room for the logistics: Logistics room in Arts club room

Location of signing for the internal logistics form: outside LT11 benches

Process:

1) All logistics was transported from the logistics room to outside LT11.

2) After the briefing, the tin can labels were distributed in the LT. One OGL was to

come down to the stage (where a table was set up) to collect the labels and to double

check the attendance of the freshies who filled in the Annex F the previous day. The

OGL will then go and distribute the labels and ask the freshies to fill in the tin can

label number as well as to “sign out” the can.

3) After this is time, the OGL, together with a helper, goes outside LT11 to collect the

logistics for all who are flagging.

4) Come back to the LT to distribute the tin cans and shirts to everyone.

.

Collection of the logistics was very efficient thanks to the preparation the night before.

However, there was a hold up during the signing as there were shortages of shirt sizes so

some re-arrangement had to be done.

Flash Mob

The flash mob was brilliant. No permission was sought for regarding the use of premises, and

the sound system was borrowed from Oweek. Due to the briefing given by the project

director, all houses knew where to stand. There was another event going on at Raffles Place

on the same day and we had their cooperation to turn down their music and to blast ours

instead. So the music was extremely loud. The only fault in our flash mob was that the cue





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was done poorly. Someone from the comm was assigned to open a rainbow-colored umbrella

to signal the start of the flash mob but it was not too obvious with the excited crowd so

another form of signal or cue has to be given in future. It became more of a mass dance than a

sudden flash mob too because everyone was early and was loitering around the area already,

but we had no problems with this. We achieved our purpose of attracting the public to the

extent that we even attracted the attention of the media. Straits Times Live did an interview

of our flash mob as we were dancing to the latest hit song “Gangnam Style”.

Flagging

Flagging occurred from 12pm to 6pm. As NUSSU set a rule that all cans has to contain at

least $5 to be counted into the competition, our comm decided to up the standard and

requested everyone to raise at least $10. We made the flagging into a House competition as

well where the House that got the most amount will accumulate the most number of points so

this might have sparked their enthusiasm to collect more than $10 each.

Collection point

We had a central collection point in school with staggered timing of the different houses.

Returning of cans and forms to NUSSU

Smooth returning process to NUSSU.

6 Any Other Issues

6.1 Problems to take note

There is a strict rule that if we returned empty cans that were more than 5% of the total

number that we ordered, we will be deducted with points. Hence, the comm was worried to

know on the previous day of flag that we merely hit 400 flaggers. As a result, there was a

desperate last minute shout-out to all House ICs to find 40 more flaggers. The rest of which

can be topped up with our pre-flagging money. Luckily, we had the help of the House ICs

and eventually got 450 flaggers from the camp.





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7.2 Suggestions

Continuation of collaboration between Flag and Oweek, and House ICs

The importance of this could not be stressed more in order to facilitate communication and a

smoother working experience for all. If possible, pre-flagging activities done on an OG level

or house level can be done to promote flagging.

7 Acknowledgements

Oweek

1) Project Director: Yi Lin

2) Logistics: Olivia

3) Programmes: Jolynn

4) Photography & Media: Jia Xin and his crew for helping me with the beneficiary video

as well as being so kind in helping us take photographs.

Thanks to all of them for their last minute help.

Rag

1) PD Keith, for always lending his helping hand, and even asking his Rag team to come

down for our beneficiary visit! I am grateful to him for helping me cut the flash mob

music as well.

2) Fiona, for choreographing the energetic dance.

MC

1) Ling Hong, for asking me to be the PD and allowing me to have such a fruitful

experience.

Ex- Flag Committee

1) Jasper, for being the most bitchy yet amazing advisor ever.





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Flag Comm 2012

I am grateful for your presence, for your unyielding support, and your dedication. I am

extremely honoured to be able to work with Dione, my Deputy Project Director, for being

here for me. She is the best friend and partner I can ever work with.

Done by:

Kua Zhong Jie

Project Director

FASS Flag 2012


22nd August 2012





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NUS ARTS BASH 2012: VOGUE POST-PROJECT REPORT

I: OVERVIEW

NUS ARTS BASH 2012: VOGUE is the annual faculty bash of NUS FASS. It usually

comprises of the pageant segment as the main highlight, coupled with games and lucky

draws.

One of the significant changes for the event was that the event was scheduled on a Thursday.

Here are the following reasons:

1. People could stay on to party till late as the committee has booked the club till

4am and people do not have to pay extra ticket price to enter the very popular Phuture

for an after-party (if it were to be held on a weekend).

2. Show for bashes usually start at 8pm, which is early and thus, being unable to

draw a large audience for the show. With bash on a Thursday, we were able to start

the show at 10.30pm, receiving more audience for the show.

3. The committee will not have to rush to clear up the space as Zouk opens its

doors to the public after the show.

II: OBJECTIVE

To create a night of fun and enjoyment for everyone (in the faculty, primarily).

III: ORGANISING COMMITTEE

Name Designation/Committee Contact

Red Seo Hong Heng Project Director 81000656

Fiona Yap Vice Project Director / Deputy Project Director (Marketing)

93623303

Esabel Goh Marketing Executive 92392977





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Brenda Boh Marketing Executive 91257771

Daryl K Deputy Project Director (Publicity)

98806245

Daniel Yee Deputy Project Director (Admin)

98230242

Genevieve Quek Treasurer 91380400

Aileen Tan Admin 91387641

Yeo Pei Zhen Admin 90275681

Andre Yeo Admin 98232146

Rachel Soon Deputy Project Director (Programs)

90918735

Felicia Wong Programmer 91794531

Siew Zhu Jun Programmer 96452171

Aishwarya Kumar Programmer 97562791

Jocelyn Tan Programmer 96559081

Andre Tan Deputy Project Director (Pageant)

92472747

Celine Teo Pageant 94362249

Celene Tan Pageant 97812420

Alecia Zakarai Pageant 97277565

Beverly Tan Pageant 81217686

Amanda Koh Dancer 96778971

Megan Chew Dancer 81388398





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177

REVIEW

The orgranising committee had more people this year compared to the previous year and

thus, each subcommittees had enough manpower.

EXCO was made up of PD, VPD, DPDs and Treasurer.

Communication between cells were lacking as people did not communicate ideas across to

each other properly, especially the DPDs & PD. PD had to be the mediator between the

DPDs this year, which should not be the case. Emails should be CC-ed to all DPDs regardless

if it concerns their committee for all EXCO members to know what is going on. DPDs should

report to each other updates on cell via email more frequently so everyone knows what is

going on. Some DPDs did not inform members of its committees of updates and thus, leading

to confusion among committee members. Therefore, DPDs should make sure all

subcommittee members in their subcommittee know what is going on, in the event that DPD

is engaged or is not able to turn up for scheduled meets.

IV: ADMIN

FINANCIAL AUDIT

Credit Debit

FASS Club Funding $2500 -

Ticket Sales $7788 -

Venue Cost - $6000

Programmes - $651.60

Publicity - $246.25

Pageant - $753

Welfare - $371.50

Admin - $1091.95

TOTAL $10288 $9114.30





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TICKET SALES BREAKDOWN

Price of Ticket No. of Tickets Revenue

$18 (Early Bird) 220 $3960

$20 (Pre-event) 153 $3060

$24 (Event Day) 32 $768

TOTAL 405 $7788

V: MARKETING

SPONSORS CONTACT

TITLES COMPANY NAME CONTACT EMAIL

Official Nightlife Sponsor

Zouk Natasha / Beverly Tan

[email protected]

[email protected]

Official Sponsor

Belfret Bags, The Dalmore Singapore, Quinn, Bricks & Brew

Leslie Tan (E-Leads)

94881758 [email protected]

Official Sponsor

Hollywood Fashion Secrets & ColorOn… Professional (TFI Trading)

Felipe 91061848 [email protected]

Official Sponsor

Rock The Sheep Benjamin Low

97221369 [email protected]

Official Male Shirt Sponsor

Shirtivo Lionel Low - [email protected]

Official Denim Sponsor

Denizen Melinda Leow

- [email protected]

Official Female Wear (VOGUE: STREET)

Fabulous Fads Emma - [email protected]





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Official Female Footwear (VOGUE: STREET)

Hauteurban Style SL - [email protected]

Official Sponsor

Jia Long Associates

Jia Long 97541827 [email protected]

Official Make Up

Marie Marie Soh - [email protected]

Official Make Up

Wymond Chee Wymond Chee

- -

REVIEW

DPD for Marketing to communicate with other subcommittees’ DPD better in the future to

keep everyone in the loop of what is going on.

Administrative work for Marketing could have been better delegated among subcommittee

members.

VI: PAGEANT

1. VOGUE: CELEBRITY (Opening)

2. VOGUE: DENIM

3. Couple Performance

4. VOGUE: STREET (Finale)

PAGEANT CONTESANTS

No. Name Contact Remarks

M1 Zhou Paopao 91903503 Mr Congeniality / Runner Up

M2 Ryan Tan 96824991 -

M3 Benjamin Goh 97488576 Mr Arts

M4 Andy Toh 93211255 Mr Popular / I Shine

M5 Chiew Jun Siew 97868235 Mr Photogenic





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F1 Angeline Ng 96173097 Miss Popular / I Shine

F2 Gaaya 81123547 Miss Photogenic

F3 Ng Yingqi 83182387 -

F4 Jasmine Hong 96780010 Miss Congeniality / Runner Up

F5 Grace Fu 98554763 Miss Arts

REVIEW

The incorporation of dancers into the pageant segment this year added more vibrancy and

visual satisfaction for the show.

Rehearsals could have been cut down if all pageant contestants could come for every

practice, as suggested by some pageant contestants.

Talent segment for pageant could have been decided earlier rather than just one week before

the event.

Tiara malfunction for Miss Arts. Make sure proper tiara is bought for winner of Miss Arts.

V: PROGRAMS

1. Limbo Rock

2. Guess The Song

REVIEW

Programmes served as fillers in between the pageant segments as well as more involvement

of the audiences that attended the event. Programs for the following year could be better well

planned and better executed if Programs team tried out the games way before the event rather

than on the event day itself. It could involve more inclusion of the audience.

Also, emcees should come in earlier to liaise the proper functioning of the games on event

day itself.





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181

V: CONCLUSION

The event generally received positive feedbacks for the entire show.

Having the event on a Thursday had its pros and cons. Pros are explained in the beginning of

the report. One of the downsides of having the event on a Thursday is that turnout for event

will not be more than that of having the event being held on a Friday or Saturday night.

Publicity and awareness for the event could have been strengthened if Arts Bash was made

more prominent and had more promotion in the course of the other FOP projects.

Prepared by:

Red SEO H H (Mr.)

Project Director

Arts Bash : Vogue

NUS Students’ Arts & Social Sciences Club m : 81000656

e : [email protected] / [email protected]

Fiona YAP (Miss)

Vice Project Director

Arts Bash : Vogue

NUS Students’ Arts & Social Sciences Club m: 93623303

e: [email protected]





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Concluding words from the Hon Gen Sec:

This AGM report rounds up the term of the 32nd

Management Committee of FASS Club. To

conclude, let us revisit the vision and objectives of the club.

Vision:

To be a representative student body that acts in the interests of

students and the club, with pride and integrity

Objectives:

1. To safeguard student welfare

2. To promote active learning through project planning

3. To foster a sense of community within the faculty

With that, Good Night, and Good Luck.

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