NATIONAL STATISTICAL OFFICE STRATEGIC PLAN 2012-2016 · 2019-01-30 · vi Executive Summary The...

GOVERNMENT OF MALAWI

NATIONAL STATISTICAL OFFICE

STRATEGIC PLAN

2012-2016

SEPTEMBER 2012

©Published by National Statistical Office

ii

Preface

In 2011, the Government of Malawi revised the first Malawi Growth

and Development Strategy (MGDS) into the second MGDS (MGDS

II). The MGDS II is the overarching operational medium term

strategy designed to attain the national vision of transforming the

country from predominately importing and consuming economy to

predominately manufacturing and exporting economy. Within the

MGDS II, NSO is clearly identified as one of the core institutions in

monitoring and evaluating the implementation of the MGDS II and tracking progress

towards realizing the goals set out in the strategy.

The Government of Malawi and development partners are fully aware of the role of

better statistics to inform the design, implementation and eventual evaluation of

development programmes. In order to address statistics needs in the MGDS II, NSO

strategically aligns its statistical activities to address the requirements of both the public

and private sectors during the period 2012-2016. A well-resourced statistical office is

vital for the production of timely and high quality statistics. It is therefore important that

the NSO operates with a well-trained, motivated staff and fully financed resources that

together will be responsive to the statistical data users’ needs.

Special thanks should go to our development partners who have been very supportive

in the implementation of the previous strategic plans. Acknowledgements are also due

to the DFID and the Norwegian government for supporting the development of the

2012-2016 Strategic Plan.

Finally, I would like to thank all who supported the development of this strategic plan.

Atupele Muluzi, MP

Minister of Economic Planning and Development

iii

Foreword and Acknowledgement This Strategic Plan presents strategies and activities that will guide

NSO from 2012 to 2016. The strategic plan will enable NSO to meet

the demand for the provision of coordinated, timely and high

quality statistical information. The statistics are vital for proper

design of policies; efficient resource allocation and mobilization;

sound decision making; and evaluation of development

programmes. This strategic plan also advocates for better utilization

of statistics by all stakeholders. The strategic plan has been aligned to local and

international development frameworks such as MGDS II and MDGs respectively. The

strategic plan further adheres to principles and recommendations of Strategy for

Harmonization of Statistics in Africa (SHaSA), African Charter on Statistics (AfCS) and the

United Nations Fundamental Principles for Official Statistics (UNFPOS) to meet regional

and international standards on statistics.

Six goals will be pursued in the implementation of the strategic plan. First, NSO will

ensure continuous provision of timely and high quality statistics that will respond to

user needs. Second, NSO will coordinate statistical production processes in the country

in order to effectively deliver improved statistical services. Third, NSO will enhance

public confidence in statistics. Fourth, NSO will enhance user-focused service delivery.

Fifth, NSO will establish an organized, increased and sustainable funding base. Lastly,

NSO will continue to improve organization capacity.

The strategic plan comprises five chapters. Chapter one describes the background of

NSO. Chapter two outlines the vision, mission statement and core values. Chapter three

highlights the situation analysis. Chapter four depicts goals and strategies. Chapter five

presents the multi-year statistical activity plan, budget and the logical framework.

Lastly, I am grateful to the team that developed the strategic plan. Specifically, Mercy

Kanyuka, Shelton Kanyanda (Team Leader), Kelvin Saukila, Simeon Yosefe, Clement

Mtengula, Malawi Yute, Andrew Jamali, Richard Phiri, Hastings Dowe and Innocent

Pangapanga Phiri. I would also like to extend my appreciation to NSO members of staff

and all stakeholders for their support in the development of the strategic plan. This plan

has been possible due to financial and technical support from the Government of

Malawi and the Norwegian Government.

Charles Machinjili

COMMISSIONER OF STATISTICS

iv

Abbreviations

AfCS African Charter on Statistics

DFID Department for International Development

EASTC East Africa Statistical Training Centre

IMF International Monetary Fund

GAUL Global Administrative Unit Layers

HRDAP Human Resource Development Action Plan

MASEDA Malawi Socio-Economic Database

MDGs Millennium Development Goals

MoEPD Ministry of Economic Planning and Development

MGDS Malawi Growth and Development Strategy

M & E Monitoring and Evaluation

MoA Ministry of Agriculture

MoECCM Ministry of Environment and Climatic Change Management

MoEP&D Ministry of Economic Planning and Development

MoE&M Ministry of Energy and Mining

MoH Ministry of Health

MoJCA Ministry of Justice and Constitutional Affairs

MoL Ministry of Labour

MoWD&I Ministry of Water Development and Irrigation

MRA Malawi Revenue Authority

NAC National AIDS Commission

NSO National Statistical Office

NSS National Statistical System

OPC Office of the President and Cabinet

RBM Reserve Bank of Malawi

SCS Statistical Common Service

SDMX Statistical Data and Metadata Exchange

SHaSA Strategy for Harmonization of Statistics in Africa

SP Strategic Plan

SUT Supply and Use Table

SWOT Strengths, Weaknesses, Opportunities and Threats

UN United Nations

UNDP United Nations Development Programme

UNFPOS United Nations Fundamental Principles of Official Statistics

UNICEF United Nations Children Education Fund

UNIMA University of Malawi

USD United State of American Dollars

v

Table of Contents

Preface ................................................................................................................... i Foreword and Acknowledgement .........................................................................iii Abbreviations ........................................................................................................ iv Table of Contents ...................................................................................................v Executive Summary ............................................................................................... vi Chapter One: Introduction .................................................................................... 1

1.1 Background ................................................................................................ 1

1.2 Rationale ................................................................................................... 1

1.3 Strategic Plans implemented over the years .............................................. 2

Development process ......................................................................................... 2

Chapter Two: Vision, Mission and Core Values ..................................................... 3 2.1 Vision ......................................................................................................... 3

2.2 Mission Statement ..................................................................................... 3

2.3 Core Values ................................................................................................ 3

Chapter Three: Situation Analysis ......................................................................... 5 3.1 Achievements ............................................................................................ 5

3.2 Outstanding Issues .................................................................................... 6

3.3 SWOT Analysis ........................................................................................... 7

Chapter Four: Goals and Strategies ....................................................................... 8 Goals and Strategies ........................................................................................... 8

Chapter Five: Monitoring and Evaluation ........................................................... 10 5.1 Monitoring and Evaluation ...................................................................... 10

5.2 Resources ................................................................................................ 10

5.3 Key Assumptions ..................................................................................... 10

ANNEXES ............................................................................................................. 11 Annex A: Multi-Year Statistical Activity Plan 2012-2016 ................................... 12

Annex B: Summary Budget for Statistical Activities 2012-2016 ......................... 27

Annex C: Logical Framework for Monitoring and Evaluation 2012-2016 ........... 32

Annex D: NSO Organogram ............................................................................... 38

Annex E: Statistics Act (1967) ............................................................................ 41

Annex F: Strategic Plan Developing Team ......................................................... 48

../../Downloads/NSO_SP_2012-2016%20Final_.doc#_Toc334519652

vi

Executive Summary

The National Statistical Office (NSO) has been implementing its activities based on

strategic planning since 1996. Each of these strategic plans covers a five year period. The

current strategic plan covers the period 2012-2016 and outlines the vision, the mission,

core values, goals and factors determining successful achievement of the set goals.

The vision is to develop and operate a statistical office that is highly reputable and

reliable in all its activities, processes and products. The NSO mission is to provide high

quality and timely statistical information through carrying out of censuses and surveys,

setting statistical standards and to promote dissemination and use of statistics for policy

formulation, decision-making, research, transparency, and general public awareness. The

NSO core values are: statistical excellence, confidentiality, integrity and scientific

independence; comparability; transparency and accountability; gender sensitivity and

responsiveness to user needs.

The strategic plan outlines six goals as follows: - continuous provision of coordinated,

timely and high quality statistics; coordinate production of statistics; enhanced public

confidence in statistics; enhanced user-focused service delivery; established organized,

increased and sustainable funding base and continuous improvement of organizational

capacity.

It is anticipated that at the end of the planning period, NSO will have timely and high

quality statistics; assumed leading role in the production of statistics; functional,

organized, increased and sustainable funding base; and sufficient and productive human

resource. The strategic plan will continuously be monitored and periodically evaluated

through setting up a monitoring and evaluation system.

Successful implementation of the strategic plan will depend on adequate human

resource capacity; efficient statistical common service; improved information

technologies; up-to-date legislation; responsiveness to user needs; adequate financial

resources and support from stakeholders such as Ministry of Finance and Development

Planning, Office of President and Cabinet, Department of Public Service Management,

the Law Commission, development partners and the general public.

1

Chapter One: Introduction

This chapter presents the background to National Statistical Office (NSO), strategic plans

implemented since 1996 and the rationale for and development process of the 2012-

2016 Strategic Plan.

1.1 Background The NSO is a government department established under the 1967 Statistics Act of

Parliament. The Statistics Act mandates NSO to collect, analyse, publish and disseminate

official statistics for evidence based policy formulation, decision making, monitoring and

evaluation of development programs. The Act also empowers NSO to raise public

awareness about the importance and role of statistical information and promote the use of

best practices and international standards in statistical production, management and

dissemination.

The headquarters is in Zomba with three regional offices in the cities of Blantyre, Lilongwe

and Mzuzu. It has five divisions namely: Economics Statistics Services; Agriculture and

Natural Resource Statistics Services; Demographic and Social Statistics Services; Publication,

Information and Statistical System Services; and Finance and Administrative Services.

Excluding staff in the line ministries, the NSO has a staff complement of two hundred and

sixty three.

NSO embraces the vision to develop and operate a statistical office that is highly

reputable and reliable in all its activities, processes and products. Its mission is to

provide high quality and timely statistical information through carrying out of censuses

and surveys, setting statistical standards and to promote dissemination and use of

statistics for policy formulation, decision-making, research, transparency, and general

public awareness. The core values are: statistical excellence, confidentiality, integrity and

scientific independence; comparability; transparency and accountability; gender

sensitivity and responsiveness to user needs.

1.2 Rationale

Strategic planning is a modern approach towards evidence based planning, monitoring and

evaluation of deliberate initiatives. National Statistical Office (NSO) has been

implementing its activities based on strategic planning since 1996. The current strategic

plan has been developed to guide NSO in its operations in response to the needs of socio-

economic development initiatives such as MGDS II, Vision 2020 at national level and MDGs

at international level by providing benchmarks for monitoring and evaluation. The Strategic

Plan also responds to the requirements of the SHaSA and AfCS at regional level and the

2

UNFPOS at the international level. Furthermore, the strategic plan provides answers to the

following questions: Where are we now? Where do we want to be? How do we get there?

1.3 Strategic Plans implemented over the years Prior to the current strategic plan, NSO has implemented three strategic plans namely

1996-2000; 2002 – 2006; and 2007 - 2011. The strategic plans were developed in line with

the requirements of the major development frameworks such as the MPRSP, MGDS I and

MDGs. The strategic plans were monitored based on a set of strategic operational

objectives, activity plans, annual work plans. Of paramount importance in the 2007-2011

Strategic Plan was the establishment of the National Statistical System (NSS) Strategic Plan.

The NSS Strategic Plan synergizes efforts by data producers in order to provide

standardized and user friendly statistics.

1.4 Development process NSO conducted a situation analysis of previous strategic plan. A consensus building

approach was engaged to identify gaps and priority areas for improvement and action.

Series of consultations with stakeholders provided insight on new issues to incorporate in

the current strategic plans and how to address such emerging issues.

The current strategic plan will ensure: -

Continuous provision of coordinated, timely and high quality statistics to satisfy user

needs

Coordination of production of statistics

Enhancement of public confidence in statistics

Enhancement of user-focused service delivery

Establishment of an organized, increased and sustainable funding base, and

Continuous improvement of organizational capacity.

3

Chapter Two: Vision, Mission and Core Values

The vision, the mission and core values determining the successful implementation of

this strategic plan are highlighted in this chapter.

2.1 Vision To be a highly reputable and reliable statistical office

2.2 Mission Statement

To provide high quality and timely statistical information through carrying out of censuses

and surveys, setting statistical standards and to promote dissemination and use of statistics

for policy formulation, decision-making, research, transparency, and general public

awareness.

2.3 Core Values Strong organizational values drive positive behaviour needed to achieve the organization’s

strategic direction. NSO shall therefore respect the principles enshrined in the Resolution on

the fundamental principles of official statistics of United Nations Commission for Statistics,

Strategy for Harmonization of Statistics in Africa (SHaSA) and African Charter on Statistics

(AfCS). NSO shall also employ the following core values which are vital in building a culture

that is responsive, user-focused, influential and sustainable in NSO daily operations:-

• Statistical excellence

NSO will continually improve technical and quality standards to foster a professional

organization and provide leadership for the National Statistics System.

• Confidentiality

NSO shall absolutely guarantee the protection of the private life and business secrets

of data providers in accordance with the existing national and international Statistics

Acts.

• Integrity and Scientific Independence

NSO shall ensure that methods, concepts and definitions used in statistical

operations are selected within our authority without any interference.

• Quality Methods

NSO shall use the best available expertise and methodology in the delivery of

services to ensure quality statistics that are accurate, timely and relevant to users.

4

• Comparability

NSO shall ensure comparability of statistics at all levels through application of

nationally and internationally agreed and accepted standards as outlined in SHaSA,

AfCS and UNFPOS.

• Transparency

NSO shall provide information on the sources, methods, and procedures that have

been used in line with scientific standards to facilitate a correct interpretation of

data.

• Accountability

NSO shall take ownership of statistics developed, processed and produced while

accepting responsibility.

• Gender sensitivity

NSO shall continue to produce and disseminate gender – disaggregated data at all

relevant areas of statistics.

• Responsiveness to user needs

NSO shall continuously communicate with stakeholders in a transparent and

respectful manner to ensure that their statistical needs are met as much as possible.

Impartiality

NSO shall produce, analyse, disseminate and comment on official statistics in line

with the principle of scientific independence, and in an objective, professional

and transparent manner.

Coordination and Cooperation.

NSO shall advocate for coordination and collaboration amongst statistical

producers within Malawi to achieve consistency and efficiency in the statistical

system. NSO shall further cooperate with donors or development partners to

upgrading statistical production systems in the country.

5

Chapter Three: Situation Analysis

This chapter presents a review of previous NSO Strategic Plan (2007-2011). The review was

based on SWOT analysis which focused on the achievements made, challenges

encountered and lessons learnt during 2007-2011 Strategic Plan implementations. NSO

used a consensus building approach to identify gaps and priority areas for improvement

and actions. The results of the situation analysis are presented as below:

3.1 Achievements

Some of the major activities that have been undertaken in the previous SP are as follows:-

International agreements

African Charter on Statistics signed in 2010

Statistical programs

National Census of Agriculture and Livestock 2007

Malawi Population and Housing Census 2008

Demographic and Health Survey 2010

Integrated Household Survey 2010-2011

Welfare Monitoring Survey, 2007, 2008, 2009 and 2011

Revision of Supply and Use Table (SUT 2007) 2011

Statistical databases

Enhancement of NSO Website

Malawi Socio-Economic Database (MASEDA) Web Version launch 2010

Establishment of MASEDA labs in all three regional offices

MASEDA workshops to officers of line ministries including Directors of Planning and

Development and Monitoring and Evaluation Officers.

Country STAT: It is an approach based on the application of data and metadata

standards of FAOSTAT, SDMX and GAUL. It gathers and harmonizes scattered

institutional statistical information on food and agriculture so that information tables

become compatible with each other at the country level and with data at the

international level.

MDGs database

Filling of vacant positions:

Some of the posts that were recommended by the 2007 functional review, at junior

and senior management levels within NSO and statistical line ministries, were filled.

6

Staff Development:

As part of capacity building, the office continued to send officers to pursue further

studies in masters, post graduate diploma and degrees courses at the University of

Malawi (UNIMA) and universities outside the country.

Some officers were also sent for Certificate and Diploma courses in statistics at East

Africa Statistical Training Centre (EASTC) in Tanzania.

The office has established a statistical school (see HRDA Plan).

Strengthening Regional Offices

Centre: - headed by Chief Statistician (Grade F)

South: - headed by Senior Statistician (Grade H)

North: - headed by Chief Assistant Statistician (Grade I)

Networking Regional Offices:

The central region office in Lilongwe has been fully networked while the northern

region office in Mzuzu has been partially networked.

Functional Review:

A review of structure and personnel requirements of NSO and statistical units in line

ministries was conducted in 2010, and its recommendations are being implemented.

3.2 Outstanding Issues The following issues are yet to be addressed: -

Ratification of the African Charter on Statistics

This will provide an African-wide framework within which statistical activities are

undertaken.

Reviewing and Revising the 1967 Statistics Act

The Statistics bill has been submitted to parent Ministry awaiting Cabinet approval.

Filling vacant positions

Though some positions have been filled, there are still some vacant positions that

are yet to be filled due to promotions of other grades and new established posts in

the Functional Review.

Outstanding surveys/activities

Labour force survey

Producer Price Indices

Medium Business Enterprise Survey

Behavioural Surveillance Survey

7

3.3 SWOT Analysis

A detailed analysis of NSO operations was conducted where strengths, weaknesses,

opportunities and threats were identified as summarized below:-

STRENGTHS WEAKNESSES

• Availability of regulatory framework and

legal mandate

• Availability of functional coordinating

structures at regional and sectoral

ministry levels

• Good cooperation and support from

national, regional and international

agencies

• Capacity to carry out large scale surveys

• Regular demand and use of statistics

from NSO by policy makers, researchers,

business community and general public

• Availability of data warehousing,

dissemination and archives tools

• Accessible ICT equipment such as

computers, etc. and

• Established institutional and

infrastructural framework for

implementation of statistical censuses

and surveys.

• Unstandardized dissemination guidelines

on official statistics

• Inadequate coordination of household

surveys

• Low utilization of administrative data for

statistical purposes

• Insufficient number of qualified staff

• Inadequate support services skills

• Frequent job rotation of support service

personnel

• Inadequate consultations on statistical data

needs with various providers and users

• Dependence on donor funding

• Inadequate coordination between NSO and

other data producers and

• Low compliance to the provisions of the

Statistics Act.

OPPORTUNITIES THREATS

• Increased alignment of the Strategic Plan

to MGDS and MDGs frameworks

• Increased demand for statistics by

government, development partners,

private sector, civil society organizations

and the general public

• Possibilities of coordinated planning and

basket funding of statistical activities

• Availability of statistical courses at both

local and international institutions

• Ever growing technological advances

• Existing cooperation with media

institutions

• Increased utilization of administrative

data for statistical purposes

• Organization of integrated household

survey programme

• Respondents fatigue

• Inadequate funding from Government

• Competition with other data producers

• Government bureaucracy

8

Chapter Four: Goals and Strategies

This chapter focuses on the goals and strategies to be pursued from 2012-2016 to

realize the vision and achieve the mission of NSO.

4.1 Goals and Strategies Six strategic goals were identified as follows:-

Ensure continuous provision of coordinated, timely and high quality statistics to

satisfy user needs

Coordinate production of statistics

Enhance public confidence in statistics

Enhance user-focused service delivery

Establish an organized, increased and sustainable funding base

Continue to improve organizational capacity

To achieve the set goals, the following strategies have been put in place under each goal: -

Goal 1: Ensure continuous provision of coordinated, timely and high

quality statistics to satisfy user needs

The core function of the NSO as mandated by the Act is to provide users with coordinated,

timely and high quality official statistical information for policy formulation, decision

making, planning, monitoring and evaluation of socioeconomic development programs in

Malawi. The following strategies will be pursued to achieve this goal:-

Maintain and strengthen a multi-year programme of statistical activities

Continuously seek views from data users on the provision and quality of statistics

Ensure adherence to quality assurance framework in all statistical processes

Promote compliance to international and national statistical standards across NSS

Streamline statistical activities of similar nature

Ensure relevance of statistical products

Undertake regular statistical reviews

Promote use of standardized statistical methodologies and tools across NSS

Improve use of administrative data across NSS

9

Goal 2: Coordinate production of statistics

The Statistics Act mandates NSO to lead in production of statistics. In order to achieve this

goal, NSO will pursue the following strategies:-

Coordinate the implementation of the National Statistical System

Monitor compliance to national and international standards on production of

statistics

Provide professional advice to producers and users of official statistics

Pay special attention to emerging statistical issues

Goal 3: Enhance public confidence in statistics

Coordinated, timely and high quality statistics are critical in retaining the confidence of data

users. To improve public confidence in statistics, adherence to fundamental principles in

production and use of statistics is vital in all statistical processes. The following strategies

will be pursued:-

Continue to improve the quality of statistics

Enhance the corporate image of the NSO

Goal 4: Enhance user-focused service delivery Data user-needs can be addressed by regularly conducting user-needs assessment;

awareness campaigns; and dissemination. The following strategy will be pursued:-

Maximize participation of users in statistical activities

Goal 5: Establish an organized, increased and sustainable funding base Production of coordinated, timely and high quality statistics to address current and

emerging issues requires adequate funding. In view of this requirement, there is need to

establish an organized, increased and sustainable funding base. The following strategies will

be pursued:-

Strengthen the financial management and reporting system

Advocate for establishment of a common basket fund

Promote transparency and accountability in budgeting and expenditure processes

Success of an organization partly relies on sufficient, well trained and motivated human

resource and improved infrastructures. The following strategies will be employed:-

Continue to build human resource capacity

Improve infrastructures

10

Chapter Five: Monitoring and Evaluation

Chapter five describes how the strategic plan will be implemented, monitored and

evaluated. It covers details of resources needed and factors determining the successful

implementation of the strategic plan. This strategic plan runs for five years from 2012 to

2016. The implementation will be based on the multi-year statistical activity plan (Annex A).

The strategic plan will be monitored, regularly reviewed and periodically evaluated.

5.1 Monitoring and Evaluation

A logical M & E framework has been put in place to oversee the implementation of the

strategic plan (Annex C). The framework has measurable indicators which shall be

monitored to measure progress on implementation of the plan, reviewed to provide

feedback and periodically evaluated to assess the achievement of the set goals.

5.2 Resources The estimated cost of implementing the multi-year statistical activity plan amounts to

Fifty Million and Twenty Two Thousand Dollars (USD 50,022,000) (i.e. Mk12,505,500,000

at an exchange rate of 1 US$=MK250) of which 10% will be supported by Government.

It is anticipated that the gap will be met by development partners (Annex B). It is

estimated that resources required for the years 2012, 2013, 2014, 2015 and 2016 will be

USD 6,065,900 (12%); USD 9,432,100 (19%); USD 8,388,100 (17%); USD 14,353,300 (29%);

and USD 11,782,600 (24%) respectively.

5.3 Key Assumptions

Successful implementation of the strategic plan depends on following key assumptions:-

• Human Resource: Availability of adequate, well trained and motivated staff

• Statistical Common Service: Strengthened Statistical Common Service (SCS)

• Information Technology: Availability of user friendly and up-to-date information

and communication technologies

• Advocacy: Robust communication and dissemination strategy

• Legislation: Up-to-date legislation

• User Needs: Responsiveness to user needs

• Financial Resources: Adequate financial resources.

11

ANNEXES

12

Annex A: Multi-Year Statistical Activity Plan 2012-2016 OUTCOME/OUTPUT

/ACTIVITIES

PERFORMANCE

OUTPUT

FREQ

TIME

IMPLEMENTI

NG NSO

DIVISION

OTHER

YEARLY COST (US D)

TOTAL

COST

(‘000 USD)

TOTAL

COST

(‘000 Mk)

2012 2013 2014 2015 2016

Outcome 1: Continuous provision of coordinated, timely and high quality statistics to satisfy user needs

Output 1.1 Maintained and strengthened multi-year programme of statistical activities

1.1.1 Pilot National

Census of Agriculture and

Livestock (NCACL)

Crop production,

Acreage, Yield,

Livestock, Land tenure

and Marketing

10 years 2014 Agricultural &

Natural

Resource

MoA,

WD&I

-

360,000

-

-

360

90,000

1.1.2 National Census of

Agriculture and Livestock

(NCACL)

Crop production,

Acreage, Yield,

Livestock, Land tenure

& Food security,

Forestry and Marketing

Every 10

years

2016 Agricultural &

Natural

Resource

MoA,

WD&I

-

-

-

195,000

940,000

1,135

283,750

1.1.3 Welfare Monitoring

Survey (WMS)

Estimates on welfare Annual 2012-

2016

Agricultural &

Natural

Resource

MOF

EP&D

600,0

00

900,000

1,000,000

2,500 625,000

1.1.4 Country STAT Estimates on food and

agricultural indicators

Quarterly 2012-

2016

Agriculture FAO

40000 44000 52000 60000 68000 264 66,000 1.1.5 Environmental and

Natural Resources

Statistics

Indicators on

temperature , rainfall,

wind direction and

humidity; Land cover,

Forestry and Marine etc

Annual 2012-

2016

Agricultural &

Natural

Resource

MoEC

MoEM

300,0

00

350,000

400,000

460,000

529,000

2,039

509,750

1.1.6 Demographic and

Health Survey (DHS)

Fertility rates, Mortality

rates, Contraceptive,

HIV prevalence, and

other Health indicators

Every 5

years

2015 Demographic

and Social

Statistics

MoH,

NAC

-

-

-

2,200,

000

-

2,200

550,000

13

OUTCOME/OUTPUT

/ACTIVITIES

PERFORMANCE

OUTPUT

FREQ

TIME

IMPLEMENT

ING NSO

DIVISION

OTH

ER

2012 2013 2014 2015 2016 TOTAL

COST

(‘000 USD)

TOTAL

COST

(‘000 Mk)

1.1.7 Biological

Behavioural Surveillance

Survey (BBSS)

Behavioral change

indicators

Biannual 2012-

2016

Demographic

and Social

Statistics

MoH,

NAC

600,

000

-

700,000

-

800,000

2,100

525,000

1.1.8 Census Mapping Updating Sampling

frame and

geospatial data

Annual 2012-

2016

Demographic

and Social

Statistics

- 300

000 985000

1300

000

2420

000 1640000 6,645 1,661,250

1.1.9 Criminal Justice

Statistics

Crime Statistics Annual 2012-

2016

Demographic

and Social

Statistics

MoJC

A

30,

000

35,000

40,000

45,000

50,000

200

50,000

1.1.10 Integrated

Household Survey (IHS)

Statistics on poverty,

health, education, food

security and welfare

Every 5

years

2015 Economics

Services World

Bank,

MOF

EP&D

-

-

200,000

1,800,

000

-

2,000

500,000

1.1.11 Panel Integrated

Household Survey

Statistics on poverty,

health, education, food

security and welfare

Every two

Year

2013 Economics

Services World

Bank,

MOF

EP&D

-

1,200,

000

-

-

-

1,200

300,000

1.1.12 Annual Economic

Survey (AES)

Estimates of

Production,

employment,

remuneration and

business characteristics

Annual 2012-

2016

Economics

Services

81,

000

93,000

107,000

124,000

143,000

548

137,000

1.1.13 Medium Business

Enterprise Survey (MBES)

Estimates of

Production,

employment,

remuneration and

business characteristics

Every 5

years

2016 Economics

Services

400,000

400

100,000

14

OUTCOME/OUTPUT

/ACTIVITIES

PERFORMANCE

OUTPUT

FREQ

TIME

IMPLEMENT

ING NSO

DIVISION

OTH

ER

2012 2013 2014 2015 2016 TOTAL

COST

(‘000 USD)

TOTAL

COST

(‘000 Mk)

1.1.14 Index of Industrial

Production (IIP)

Volume of Industrial

Production

Quarterly 2012-

2016

Economics

20,00

0

23,000

26,000

30,000

35,000

134

33,500

1.1.15 Survey on

Consumer Price Indices

(CPI)

Inflation estimates Monthly 2012-

2016

Economics

Services

44,00

0

50,600

58,000

68,000

77,000

297

74,400

1.1.16 Business

Information Register

(BIR)

Register of all

businesses, their activity

status, demography

and size

Conti-

nuous

2012-

2016

Economics

Services

36,00

0

41,400

48,000

55,200

63,000

243

60,900

1.1.17 Tourism Statistics # of Visitors and their

expenditure;

Employment in the

tourism Industry

Biannual 2012-

2016

Economics

Services

28,00

0

32,200

37,000

43,000

49,000

189.2

47,300

1.1.18 Producer Price

Indices Survey (PPI)

Producer Price Indices Monthly 2012-

2016

Economics

Services

19,00

0

22,000

25,000

29,000

33,000

128,000

32,000

1.1.19 External trade

statistics, compilation

from customs returns

Value and quantity of

imports and exports by

commodity and country

of origin; Trade indices

Quarterly 2012-

2016

Economics

Services

50,00

0

58,000

66,000

76,000

88,000

338

84,500

1.1.20 Balance of

Payments Compilation

(BOP)

Balance on Current and

Capital Accounts with

Rest of world

Annual 2012-

2016

Economics

Statistical

Services

Reser

ve

Bank,

IMF

15,00

0

17,000

19,000

22,000

25,000

98

24,500

1.1.21 Private Capital

Flows survey

Statistics on in-flows as

well as out-flows of

capital, and investor

perceptions

Annual 2012-

2016

Economics

Statistical

Services

17,00

0

19,000

22,000

26,000

30,000

114

28,500

15

OUTCOME/OUTPUT

/ACTIVITIES

PERFORMANCE

OUTPUT

FREQ

TIME

IMPLEMENT

ING NSO

DIVISION

OTH

ER

2012 2013 2014 2015 2016 TOTAL

COST

(‘000 USD)

TOTAL

COST

(‘000 Mk)

1.1.22 National Accounts

compilation

Gross Domestic Product

(GDP) figures in current

and constant prices

Annual 2012-

2016

Economics

Services

MOF

EP&D

,

RBM,

IMF

80,00

0

92,000

105,000

120,000

140,000

537

134,250

1.1.23 Labour Force

Survey

Employment figures Every 5

years

2013 Economics

Services

MoL 750,0

00

-

-

-

-

750 187,500

1.1.24 Millennium

Development Goals

(MDGs) Endline Survey

Indicators/Statistics on

Education, Health,

Poverty, Gender

Equality, etc.

2013 2013 Technical

Service

2600

000

2,600 650,000

1.1.25 Compilation of

Monthly Statistical

Bulletin

Bulletin of monthly

statistics covering:

Prices, Agriculture,

Finance Industrial

Production, Transport

and Eternal Trade

Monthly 2012-

2016

Technical

Services/NSS

2000

0

24000 29000 35000 42000

150

37,500

1.1.26 Quarterly

Statistical Bulletin

Quarterly bulletins Quarterly 2012-

2016

Technical

Services/NSS

3000

0

32000 34000 40000 49000

185

46,250

1.1.27 Malawi in Figures Short summary of

available statistics (free)

Annual 2012-

2016

Technical

Services/NSS

8000 9000 11000 13000 16000 57 14,250

1.1.28 Statistical

yearbook

Annual summary of all

available statistics,

covering all economic

and social sectors

Annual 2012-

2016

Technical

Services/NSS

2300

0

28000 34000 41000 49000 175

43,750

1.1.29 Statistical Data

Bank

Databank of statistics

for the country

Annual 2012-

2016

Technical

Services/NSS

1000

0

12000 14400 17000 21000

74.4

18,600

16

OUTCOME/OUTPUT

/ACTIVITIES

PERFORMANCE

OUTPUT

FREQ

TIME

IMPLEMENT

ING NSO

DIVISION

OTH

ER

2012 2013 2014 2015 2016 TOTAL

COST

(‘000 USD)

TOTAL

COST

(‘000 Mk)

1.1.30 Electronic

dissemination methods

Statistical data on the

NSO web site and CD

Continuo

us

2012-

2016

Technical

Service/NSS

DFID,

UNDP

25,000

30,000

35,000

40,000

45,000

175

43,750

1.1.31 Malawi Socio-

Economic Database

(MASEDA)

Presentation of Socio-

Economic Indicators

Quarterly 2012-

2016

Technical

Service/NSS

UNIC

EF;

UNDP

350,000

400,000

500,000

750,000

600,000

2,600

650,000

1.1.32 African Statistics

Day

Presentation,

Dissemination

Annual 2012-

2016

Technical

Statistical

Service/NSS

DFID 42000 50000 60000 72000 86400

310.4

77,600

1.1.33 Gender

Development Index

Gender parity, etc. Annual 2012-

2016

Technical

Service/NSS

37,000 43,000 50,000 56,000 65,000 251 62,750

1.1.34 Building

maintenance

Well-maintained and

secure office buildings

Conti-

nuous

2012-

2016

Finance &

Administration

150,000

170,000

195,000

224,000

258,000

997

249,250

1.1.35 Vehicle

maintenance and

procurement

Well –maintained fleet

of vehicles

Conti-

nuous

2012-

2016

Finance &

Administration

60,000

69,000

79,000

90,000

104,000

402

100,500

1.1.36 Human resource

management

Fill all vacant posts Conti-

nuous

2012-

2016

Finance &

Administration

48,000 55,000 64,000 70,000 80,000 317 79,250

1.1.37 Training within and

abroad of staff

Senior and junior

staff trained

On

going 2012-

2016

Finance and

Admin.

54000 62000 66000 56000 52000 290 72500 1.1.38 Improve Financial

Management

Trained Accounts

personnel; Accounting

software purchased

Conti-

nuous

2012-

2016

Finance &

Administration

30,000

34,000

39,000

44,000

51,000

198

49,500

1.1.39 Staff Salaries Payment of staff

salaries

Monthly 2012-

2016

Finance &

Administration

6,000

6,900

7,900

9,000

10,200

40

10,000

1.1.40 Other recurrent

expenditures

Payment of utility and

internet bills

Monthly 2012-

2016

Fin & Admin 29,000 33,000 38,000 43,000 49,000 192 48,000

17

OUTCOME/OUTPUT

/ACTIVITIES

PERFORMANCE

OUTPUT

FREQ

TIME

IMPLEMEN

TING NSO

DIVISION

OTH

ER

2012 2013 2014 2015 2016 TOTAL

COST

(‘000 USD)

TOTAL

COST

(‘000 Mk)

Output 1.2 Continuously seek views from data users on the provision and quality of statistics

1.2.1 Conduct data user

workshop

Workshop conducted On

going

2012-

2016

Technical

Statistical

Service/NSS

All

SCS

dept

46,000

54,000

60,000

70,000

80,000

310

77,500

1.2.2 Conduct user

surveys on need

assessment

Surveys conducted On

going

2012-

2016

Technical

Statistical

Service/NSS

81000

100,000

120,000

140,000

168,000

609

152,250

1.2.3 Assess quality

through monitoring data

request

Number and type of

request received

Conti

nuous

2012-

2016

Technical

Statistical

Service/NSS

no

cost

-

-

-

-

-

-

Output 1.3 Ensured adherence to quality assurance framework (QAF) in all statistical processes

1.3.1 Develop

comprehensive QAF

Guidelines (QAF) in

place

Once 2013 Technical

Service

/NSS

-

60,000

-

-

-

60

15,000

1.3.2 Publish Quality

Assurance Framework

QAF published Once 2014 Technical

Service

/NSS

-

600

0.600

150

1.3.3 Orient stakeholders

on Quality Assurance

Framework

Orientation workshop

conducted

Conti-

nous

2014-

2016

Technical

Service

-

70,000

80,000

90,000

240

60,000

1.3.5 Promote the use of

Quality Assurance

Framework

Promotion meetings Conti-

nous

2014-

2016

Technical

Service

/NSS

-

-

80,000

90,000

105,000

275

68,750

18

OUTCOME/OUTPUT

/ACTIVITIES

PERFORMANCE

OUTPUT

FREQ TIME IMPLEMEN

TING NSO

DIVISION

OTH

ER

AGE

NCY

2012 2013 2014 2015 20116 TOTAL

COST

(‘000 USD)

TOTAL

COST

(‘000 MK)

Output 1.4 Promoted compliance to national and international statistical standards across NSS

1.4.1 Finalise the

compendium of

statistical concepts and

definitions

Compendium

Document

Once 2012 Technical

Service

/NSS

30,000

-

-

-

-

30

7,500

1.4.2 Publish the

compendium of

statistical concepts

Compendium

published

Once 2012 Technical

Service

/NSS

2,000

-

-

-

-

2

500

1.4.3 Orient

stakeholders on the

use of the

compendium of

statistical concepts

Orientation meetings

held

Once 2013

-

2016

Technical

Service

/NSS

68,000

78,000

89,000

100,000

335

83,750

1.4.4 Develop the

compendium of

statistical

methodologies

Compendium of

Statistical

methodologies

developed

once 2013

-

2014

Technical

Service

/NSS

-

18,000

-

-

18

4,500

1.4.5 Publish the

compendium of

statistical

methodologies

Compendium of

Statistical

methodologies

published

once 2014 Technical

Service

/NSS

-

3,000

-

3

750

1.4.6 Orient

stakeholders on the

use of the

compendium

Stakeholder

orientation meetings

On

going

2014

-

2016

Technical

Service

/NSS

-

-

80,000

92,000

160,000

332

83,000

19

OUTCOME/OUTPUT

/ACTIVITIES

PERFORMANCE

OUTPUT

FREQ

TIME

IMPLEMEN

TING NSO

DIVISION

OTH

ER

2012 2013 2014 2015 2016 TOTAL

COST

(‘000 USD)

TOTAL

COST

(‘000 Mk)

Output 1.5: Streamlined statistical activities of similar nature

1.5.1 Form teams of

experts in various

technical areas such as;

sampling, survey design,

Team of Experts formed Once 2013 Technical

Statistical

Service/NSS

11,000

11

2,750

1.5.2 Develop

standardized data

collection tools and

methodologies

Developed

standardized tools and

methodologies

Once 2013-

2014

Technical

Statistical

Service/NSS

-

110,000

-

-

110

27,500

1.5.3 Publish


methodologies

Published standardized

tools and

methodologies

Once 2014 Technical

Statistical

Service/NSS

-

7,000

-

-

7

1,750

1.5.4 Orient staff on use

of standardized tools and

methodologies

Orientation meetings

on standardized tools

and methodologies

On going 2014-

2016

Technical

Statistical

Service/NSS

90,000

110,000

130,000

330

82,500

1.5.5 Sensitive

stakeholders on the use

of standardized tools and

methodologies

Sensitization meetings

on standardized tools

& methodologies

On going 2014-

2016

Technical

Statistical

Service/NSS

120,000

140,000

160,000

420

105,000

1.5.6 Design an

integrated checklist on

harmonised data

collection tools and

methodologies

Integrated checklist

designed

Annual 2014 Technical

Statistical

Service/NSS

12,000

12

3,000

1.5.7 Training of staff in

the use of the checklist

Staff trained on the use

of integrated checklist

On going 2014-

2016

Technical

Service/NSS

32,000

37,000

42,000

111

27,750

20

OUTCOME/OUTPUT

/ACTIVITIES

PERFORMANCE

OUTPUT

FREQ

TIME

IMPLEMEN

TING NSO

DIVISION

OTH

ER

2012 2013 2014 2015 2016 TOTAL

COST

(‘000 USD)

TOTAL

COST

(‘000 Mk)

Output 1.6: Ensured relevance of statistical products

1.6.1 Conduct user needs

assessment

User needs assessment

conducted

On going 2012-

2016

Technical

Service/NSS

250,000 285,000 330,000 380,000 433,000 1,678 419,500

1.6.2 Incorporate user-

needs assessment

findings

Ten Sensitization

meetings conducted

On going 2012-

2016

Technical

Statistical

Service/NSS

no

cost

-

-

-

-

-

Output 1.7: Undertaken regular statistical reviews

1.7.1 Conduct biannual

review meetings

Ten biannual review

meetings conducted

Biannual 2012-

2016

Technical

Service/NSS

See

1.6.1

- - - - -

1.7.2 Update statistics

regularly

Statistics updated On going 2012-

2016

Technical

Service/NSS

no

cost

-

-

-

-

-

Output 1.8: Promoted use of standardized methodologies and tools across the NSS

1.8.1 Design standardized

data collection tools and

methodologies

Standardized tools and

methodologies

designed

Once 2013-

2014

Technical

Statistical

Service/NSS

232,000

-

232

58,000

1.8.2 Publish the

standardised tools and

methodologies

Standardized tools and

methodologies

published

Once 2014 Technical

Statistical

Service/NSS

177,000

-

177

44,250

1.8.3 Conduct

sensitization/orientation

workshops

Sensitization workshop

conducted

On going 2014-

2016

Technical

Statistical

Service/NSS

750,000

860,000

990,000

2,600

650,000

21

OUTCOME/OUTPUT

/ACTIVITIES

PERFORMANCE

OUTPUT

FREQ

TIME

IMPLEMEN

TING NSO

DIVISION

OTH

ER

2012 2013 2014 2015 2016 TOTAL

COST

(‘000 USD)

TOTAL

COST

(‘000 Mk)

Output 1.9 Improved use of administrative data across National Statistical System

1.9.1 Improve on the use

administrative data for

statistical purposes in

benefiting ministries

Improved use of

administrative data

On going 2012-

2016

Technical

Statistical

Service/NSS

200,000

230,000

270,000

310,000

350,000

1,360

340,000

1.9.2 Expand use of


statistical purposes in

other ministries

Expanded use of

administrative data to

(x) other ministries

On going 2012-

2016

Technical

Statistical

Service/NSS

40,000

45,000

50,000

60,000

70,000

265

66,250

1.9.3 Continue to use



Continued use of

administrative data

On going 2012-

2016

Technical

Service/NSS

200,000

230,000

270,000

310,000

350,000

1,360

340,000

Outcome 2:-Coordinated production of statistics

Output 2.1: Coordinated implementation of National Statistical System

2.1.1 Update and extend

NSS SP & incorporate

NSO and sectoral

implementation plans;

2013-2017 NSS SP

updated

Once 2012 Technical

Statistical

Service/NSS

120,000

-

-

-

-

120

30,000

2.1.2 Expand NSS to

include new producers;

Five sectoral strategies

of statistics developed

Once 2012 Technical

Statistical

Service/NSS

350,000

-

-

-

-

350

87,500

2.1.3 Lead and coordinate

NSS steering committee;

Number of Quarterly

meetings conducted

Biannual 2012-

2016

Technical

Statistical

Service/NSS

55,000

65,000

75,000

85,000

100,000

380

95,000

2.1.4 Strengthen NSS

coordination unit at the

NSO including filling

vacant posts.

Three vacant posts

filled

On going 2012-

2016

Technical

Statistical

Service/NSS

10,000

12,000

14,000

16,000

18,000

70

17,500

22

OUTCOME/OUTPUT

/ACTIVITIES

PERFORMANCE

OUTPUT

FREQ

TIME

IMPLEMEN

TING NSO

DIVISION

OTH

ER

2012 2013 2014 2015 2016 TOTAL

COST

(‘000 USD)

TOTAL

COST

(‘000 Mk)

2.2: Monitored compliance to national and international standards on production of statistics across National Statistical System

2.2.1 Finalize the

compendium of statistical

concepts in line with

international standards;

Compendium

developed

Once 2012 Technical

Statistical

Service/NSS

See

Output

1.4

-

-

-

-

-

-

2.2.2 Adopt the


concepts and definitions;

Adoption Meeting

conducted

Once 2012 Technical

Statistical

Service/NSS

See

Output

1.4

-

-

-

-

-

-

2.2.3 Publish the


standards

Compendium printed

and uploaded on the

NSO website

Once 2012 Technical

Statistical

Service/NSS

See

Output

1.4

-

-

-

-

-

-

2.2.4 Orient stakeholders

on the use of the


standards

Four orientation

Workshops conducted

On going 2012-

2016

Technical

Statistical

Service/NSS

See

Output

1.4

-

-

-

-

-

-

Output 2.3: Provided professional advice to producers and users of statistics

2.3.1 Conduct statistical

training courses

Number of quarterly

trainings conducted

On going 2012-

2016

Technical

Service/NSS

150,000

170,000

200,000

25,000

260,000

805

201,250

2.3.2 Conduct bilateral

review meetings

Bilateral review

meetings conducted

Annual 2012-

2016

Technical

Service/NSS

100,000

120,000

130,000

160,000

180,000

690

172,500

23

OUTCOME/OUTPUT

/ACTIVITIES

PERFORMANCE

OUTPUT

FREQ

TIME

IMPLEMEN

TING NSO

DIVISION

OTHE

R 2012 2013 2014 2015 2016 TOTAL

COST

(‘000 USD)

TOTAL

COST

(‘000 Mk)

Output 2.4: Paid special attention to emerging statistical issues

2.4.1 Participate in

workshops to discuss

emerging issues;

Number of workshops

participated

On going 2012-

2016

Technical

Statistical

Service/NSS

no

cost

-

-

-

-

-

-

2.4.2 Conduct

brainstorming meetings

for emerging statistical

issues

Number of

brainstorming meetings

conducted

On going 2012-

2016

Technical

Statistical

Service/NSS

55,000

-

-

-

-

55

13,750

2.4.3 Compilation and

publication of reports

from the brainstorming

sessions

Report uploaded on

NSO website

on going 2012-

2016

Technical

Statistical

Service/NSS

no

cost

-

-

-

-

-

-

Outcome 3:-Enhanced public confidence in statistics

Output 3.1: Continued improvement on the quality of statistics

3.1.1 Conduct data audits Ten data audits

conducted

Biannual 2012-

2016

Technical

Service

20,000

25,000

30,000

35,000

40,000

150

37,500

3.1.2. Regularly update

compendium of statistics

Updated compendium

of statistics

On going 2012-

2016

Technical

Service

110,000

130,000

145,000

170,000

190,000

745

186,250

3.1.3 Check and

reconcile inconsistencies

between survey and

administrative data and

reconcile

Ten bilateral meetings

conducted

Biannual 2012-

2016

Technical

Service

70,000

80,000

90,000

100,000

120,000

460

115,000

3.1.4 Promote use of the

QAF

Sensitization workshop

on QAF

On going 2012-

2016

Technical

Service/NSS

60,000

70,000

80,000

90,000

100,000

400

100,000

24

OUTCOME/OUTPUT

/ACTIVITIES

PERFORMANCE

OUTPUT

FREQ

TIME

IMPLEMEN

TING NSO

DIVISION

OTH

ER

2012 2013 2014 2015 2016 TOTAL

COST

(‘000 USD)

TOTAL

COST

(‘000 Mk)

Output 3.2: Enhanced Corporate Image of the NSO

3.4.1 Develop guidelines

on transparency and

accountability measures

in all operations

Guidelines in place Conti-

nuous

2012-

2013

Finance and

Administrati

on

12,000

-

-

-

12

3,000

3.4.2 Utilize conferences,

trade fairs and any other

official meetings to

market NSO

Conferences, official

meetings and trade

fairs participated

On going 2013-

2016

Finance and

Administrati

on

11,000

13,000

15,000

17,000

19,000

75

18,750

Outcome 4: Improved user- focused service delivery

Output 4.1: Maximized participation of users in statistical activities

4.1.1 Develop catalogue

of users

Functional NSO data

users’ catalogue

Once 2013 Technical

Service/NSS

no

cost

-

-

-

-

-

-

4.1.2 Publish catalogue of

users

Catalogue of users

published on NSO

website

Once 2013 Technical

Service/NSS

no

cost

-

-

-

-

-

-

4.1.3 Conduct producer-

user meetings

Twenty Producer-user

meetings conducted

Biannual 2013-

2016

Technical

Service/NSS

60,000

70,000

80,000

90,000

100,000

400

100,000

25

OUTCOME/OUTPUT

/ACTIVITIES

PERFORMANCE

OUTPUT

FREQ

TIME

IMPLEMEN

TING NSO

DIVISION

OTH

ER

2012 2013 2014 2015 2016 TOTAL

COST

(‘000 USD)

TOTAL

COST

(‘000 Mk)

Outcome 5:-Established organized, increased and sustainable funding base

Output 5.1 Strengthened financial management and reporting

5.1.1 Review

accounting procedures

to align with the

organized sustainable

funding base

Reviewed accounting

procedures

Once 2012

-

2013

Finance and

Admin

10,000

-

-

-

10

2,500

5.1.2 Training project

managers and

accountants

Training conducted Once 2013 Finance and

Admin

-

400,00

0

-

-

-

400

100,000

5.1.3 Allocate funds in

line with the organised

and sustainable

funding base

Funds allocated

accordingly

On

going

2012

-

2016

Fin &

Admn

- - - - - - -

5.1.4 Hold Internal

expenditure

management

committee meetings

Internal Expenditure

Management

meetings conducted

monthly 2012

-

2016

Finance and

Admin

12,000

14,000

16,000

18,000

20,000

80

20,000

5.1.5 Strengthen

procurement

committee

Procurement

meetings conducted

monthly 2012

-

2016

Finance and

Admin

12,000

14,000

16,000

18,000

20,000

80

20,000

Output 5.2 Established common basket funding base

5.2.1 Conduct donor

coordination meetings

Twenty Donor

coordination

meetings conducted

Quarterly 2012

-

2012

Finance and

Admin

8,000

10,000

11,000

13,000

15,000

57

14,250

5.2.2 Develop TORs for

common basket

funding

Function ToRs for

CBF

Once 2013 Finance and

Admin

20,000

20

5,000

5.2.3 Implement

common basket fund

CBF implemented On

going

2012-

2016 Finance and

Admin

16,000

18,000

21,000

24,000

27,000

106

26,500

26

OUTCOME/OUTPUT

/ACTIVITIES

PERFORMANCE

OUTPUT

FREQ

TIME

IMPLEMEN

TING NSO

DIVISION

OTH

ER

2012 2013 2014 2015 2016 TOTAL

COST

(‘000 USD)

TOTAL

COST

(‘000 Mk)

Output 5.3 Promoted transparency and accountability in budgeting and expenditure processes

5.3.1 Develop

transparency and

accountability

guidelines

Guidelines developed Once 2013 Finance and

Admin

12,000

-

-

-

-

12

3,000

Outcome 6:-Continued to improve organizational capacity

Output 6.1: Continued building of human resource capacity

6.1.1 Update training

plan

Training plan

updated


Admn/HRM

8,000

9,000

10,500

12,500

14,000

54

13,500

6.1.2 Publish the

training plan

Training plan

published on NSO

website


Admn/HRM

1,500

2,000

2,500

3,000

3,500

12

3,125

6.1.3 Implement the

training plan

Training plan

implemented

On

going

2012

-

2016

Finance and

Admn/HRM

8,000

9,200

11,000

13,000

15,000

56

14,050

Output 6.2: Continued improvement of infrastructure

6.2.1 Update

procurement plan

Procurement plan on

going

2012

-

2016

Fin &

Admn

1,000

1,200

1,400

1,600

1,800

7

1,750

6.2.2 Publish the

procurement plan

Procurement plan

published

on

going

2012

-

2016

Finance and

Admin

300

400

500

600

700

2.5

625

6.2.3 Implement the

procurement plan

Procurement plan

implemented

On

going

2012

-

2016

Finance and

Admin

8,000

10,000

11,000

12,000

13,000

54

13,500

GRAND TOTAL COST 6,065

,900

9,432

,100

8,388

,100

14,353

,300

11,782

,600

50,022

12,505

,500

27

Annex B: Summary Budget for Statistical Activities 2012-2016 STRATEGIC ACTIVITIES/OUTPUTS

YEARLY COST (USD) TOTAL

COST

(US D)

TOTAL

COST

(‘000 Mk) 2012 2013 2014 2015 2016

GOVT DNR GOV

T

DNR GOVT DNR GOVT DNR GOVT DNR

1.1.1 Pilot National Census of Agriculture and

Livestock (NCACL)

- - - - 18,000 342,00

0

- - - - 360,000 90,000

1.1.2 National Census of Agriculture and Livestock

(NCACL)

- - - - - - 9,750 185,250 47,000 893,000 1,135,000 283,750

1.1.3 Welfare Monitoring Survey (WMS) 30,000 570,00

0

- - 45,000 855,000 50,000 950,000 2,500,000 625,000

1.1.4 Country STAT

6000 34000 6600 37400 7800 44200 9000 51000 10200 57800 264,000 66,000

1.1.5 Environmental and Natural Resources

Statistics

15,000 285,00

0

17,500 332,50

0

20,000 380,00

0

23,000 437,000 26,450 502,550 2,039,000 509,750

1.1.6 Demographic and Health Survey (DHS) - - - - - - 110,000 2,090,000 - - 2,200,000 550,000

1.1.7 Biological Behavioural Surveillance Survey

(BBSS)

30,000 570,00

0

- - 35,000 665,00

0

- - 40,000 760,000 2,100,000 525,000

1.1.8 Census Mapping 15000 28500

0

49250 935750 65000 123500

0

121000 2299000 82000 155800

0

6,645,000 1,661,250

1.1.9 Criminal Justice Statistics 1,500 28,500 1,750 33,250 2,000 38,000 2,250 42,750 2,500 47,500 200,000 50,000

1.1.10 Fourth Integrated Household Survey (IHS4) - - - - 10,000 190,00

0

90,000 1,710,000 - - 2,000,000 500,000

1.1.11 Panel Integrated Household Survey - - 60,000 1,140,0

00

- - - - - - 1,200,000 300,000

1.1.12 Annual Economic Survey (AES) 4,050 76,950 4,650 88,350 5,350 101,65

0

6,200 117,800 7,150 135,850 548,000 137,000

1.1.13 Medium Business Enterprises Survey (MBES) 60,000 340,000 400,000 100,000

1.1.14 Index of Industrial Production (IIP) 1,000 19,000 1,150 21,850 1,300 24,700 1,500 28,500 1,750 33,250 134,000 33,500

28

STRATEGIC ACTIVITIES/OUTPUTS

GOVT DNR GOVT DNR GOVT DNR GOVT DNR GOVT DNR TOTAL

COST

(US D)

TOTAL

COST

(‘000 Mk)

1.1.15 Survey on Consumer Price Indices (CPI) 2,200 41,800 2,530 48,070 2,900 55,100 3,400 64,600 3,850 73,150 297,600 74,400

1.1.16 Business Information Register (BIR) 1,800 34,200 2,070 39,330 2,400 45,600 2,760 52,440 3,150 59,850 243,600 60,900

1.1.17 Tourism Statistics 1,400 26,600 1,610 30,590 1,850 35,150 2,150 40,850 2,450 46,550 189,200 47,300

1.1.18 Producer Price Indices Survey (PPI) 950 18,050 1,100 20,900 1,250 23,750 1,450 27,550 1,650 31,350 128,000 32,000

1.1.19 External trade statistics, compilation from

customs returns

2,500 47,500 2,900 55,100 3,300 62,700 3,800 72,200 4,400 83,600 338,000 84,500

1.1.20 Balance of Payments Compilation (BOP) 750 14,250 850 16,150 950 18,050 1,100 20,900 1,250 23,750 98,000 24,500

1.1.21 Private Capital Flows survey 850 16,150 950 18,050 1,100 20,900 1,300 24,700 1,500 28,500 114,000 28,500

29

STRATEGIC ACTIVITIES/OUTPUTS

GOVT DNR GOVT DNR GOVT DNR GOVT DNR GOVT DNR TOTAL

COST

(US D)

TOTAL

COST

(‘000 Mk) 1.1.22 National Accounts compilation 4,000 76,000 4,600 87,400 5,250 99,750 6,000 114,000 7,000 133,000 537,000 134,250

1.1.23 Labour Force Survey 37,500 712,500 - - - - - - - - 750,000 187,500

1.1.24 Millennium Development Goals (MDGs) Endline

Survey

2,600,

000

2,600

,000

650,000

1.1.25 Compilation of Monthly Statistical Bulletin 1,000 19,000 1,200 22,800 1,450 27,550 1,750 33,250 2,100 39,900 150,000 37,500

1.1.26 Quarterly Statistical Bulletin 1,500 28,500 1,600 30,400 1,700 32,300 2,000 38,000 2,450 46,550 185,000 46,250

1.1.27 Malawi in Figures 400 7,600 450 8,550 550 10,450 650 12,350 800 15,200 57,000 14,250

1.1.28 Statistical yearbook 1,150 21,850 1,400 26,600 1,700 32,300 2,050 38,950 2,450 46,550 175,000 43,750

1.1.29 Statistical Data Bank 500 9,500 600 11,400 720 13,680 850 16,150 1,050 19,950 74,400 18,600

1.1.30 Electronic dissemination methods 1,250 23,750 1,500 28,500 1,750 33,250 2,000 38,000 2,250 42,750 175,000 43,750

1.1.31 Malawi Socio-Economic Database (MASEDA) 17

,500

332

,500

20

,000

380

,000

25,000 475

,000

112,

500

637

,500

30,000 570

,000

2,600

,000

650,000

1.1.32 African Statistics Day 2,100 39,900 2,500 47,500 3,000 57,000 3,600 68,400 4,320 82,080 310,400 77,600

1.1.33 Gender Development Index 1,850 35,150 2,150 40,850 2,500 47,500 2,800 53,200 3,250 61,750 251,000 62,750

30

STRATEGIC ACTIVITIES/OUTPUTS GOVT DNR GOVT DNR GOVT DNR GOVT DNR GOVT DNR

TOTAL

COST

TOTAL

COST

(US D) (‘000 Mk)

1.1.34 Building maintenance 150,000

170,000

195,000

224,000

258,000

997,000 249,250

1.1.35 Vehicle maintenance and procurement 60,000

69,000

79,000

90,000

104,000

402,000 100,500

1.1.36 Human resource management 48,000

55,000

64,000

70,000

80,000

317,000 79,250

1.1.37 Training within and abroad of staff 8100 45900 9300 52700 9900 56100 8400 47600 7800 44200 290,000 72500

1.1.38 Improve Financial Management 30,000

34,000

39,000

44,000

51,000

198,000 49,500

1.1.39 Staff Salaries 6,000 6,900 7,900 9,000 10,200 40,000 10,000

1.1.40 Other recurrent expenditures 29000 33000 38,000 43000 49000 192,000 48,000

Output 1.2 Continuously seek views from data

users on the quality of statistics 6,350 120,650 7,700 146,300 9,000 171,000 10,500 199,500 12,400 235,600 919,000 229,750

Output 1.3 Ensure quality assurance framework is

in place in all statistical processes - - 3,000 57,000 7,530 143,070 8,500 161,500 9,750 185,250 575,600 143,900

Output 1.4 Promoted compliance to international

and national statistical standards across the NSS

on the production of statistics

1,600 30,400 4,300 81,700 8,050 152,950 9,050 171,950 13,000 247,000 720,000 180,000

Output 1.5: Streamlined activities of similar nature - - 6,050 114,950 13,050 247,950 14,350 272,650 16,600 315,400 1,001,000 250,250

Output 1.6: Undertaken regular statistical reviews 12,500 237,500 14,250 270,750 16,500 313,500 19,000 361,000 21,650 411,350 1,678,000 419,500

Output 1.7: Improved use of administrative data

for statistical purposes 22,000 418,000 25,250 479,750 29,500 560,500 34,000 646,000 38,500 731,500 2,985,000 746,250

31

STRATEGIC ACTIVITIES/OUTPUTS GOVT DNR GOVT DNR GOVT DNR GOVT DNR GOVT DNR

TOTAL

COST

TOTAL

COST

(US D) (‘000 Mk)

Output 2.1: Coordinated implementation of national

statistical system 26,750 508,250 3,850 73,150 4,450 84,550 5,050 95,950 5,900 112,100 920,000 230,000

Output 2.3: Provided professional advice to producers

and users of official statistics 12,500 237,500 14,500 275,500 16,500 313,500 9,250 175,750 22,000 418,000 1,495,000 373,750

Output 2.4: Paid special attention to emerging statistical

issues 2,750 52,250 - - - - - - - - 55,000 13,750

Output 3.1: Continued to Improve quality of statistics 13,000 247,000 15,250 289,750 17,250 327,750 19,750 375,250 22,500 427,500 1,755,000 438,750

Output 3.2: Enhanced Corporate Image of NSO 1,150 21,850 650 12,350 750 14,250 850 16,150 950 18,050 87,000 21,750

Output 4.1: Maximized participation of users in

statistical activities 3,000 57,000 3,500 66,500 4,000 76,000 4,500 85,500 5,000 95,000 400,000 100,000

Output 5.1 Strengthened financial management and

reporting 1,700 32,300 21,400 406,600 1,600 30,400 1,800 34,200 2,000 38,000 570,000 142,500

Output 5.2 Established common basket fund 1,200 - - - - - - - - - - 300

Output 5.3: Promoted transparency & accountability in

budgeting & expenditure processes 600 11,400 - - - - - - - - 12,000 3,000

Output 6.1: Continued building of human resource

capacity 17,500 - 20,200 - 24,000 - 28,500

32,500

122,700 30,675

Output 6.2: Continued improvement of infrastructure 9,300 - 11,600 - 12,900 - 14,200 - 15,500 - 63,500 15,875

GRAND TOTAL COST 909,885 5,156,015 1,414,815 8,017,285 1,258,215 7,129,885 2,152,995 12,200,305 1,767,390 10,015,210 50,022

,000 12,505,500

32

Annex C: Logical Framework for Monitoring and Evaluation 2012-2016 GOAL MEASURABLE INDICATORS BASELINE

2011

TIMING MEANS OF VERIFICATION KEY

ASSUMPTIONS

To provide high quality and

timely statistical information

through carrying out of

censuses and surveys, setting

statistical standards and to

promote dissemination and

use of statistics for policy

formulation, decision-making,

research, transparency, and

general public awareness.

-Percentage of planned statistical activities, censuses and surveys

executed.

-Increase in the # of institutions providing administrative records

for statistical purposes.

- Increase in the # of # of institutions adopting the compendium

of statistical concepts and definitions.

-QAF developed.

-Percentage increase in sectoral and national policies reviewed

using Statistics.

-Increase in the # of reports disseminated.

-Increase in the number of dissemination workshops

-89%

-20

-0

-0

-TBD

-TBD

-TBD

2012-

2016

-Census or survey reports

-Sectoral review reports

-Mid-term reviews reports

-Observations

33

OUTCOMES/PURPOSES MEASURABLE INDICATOR (S) BASELINE

2011

TIMING MEANS OF VERIFICATION KEY

ASSUMPTIONS

1. Continuous provision of

coordinated, timely and high

quality statistics to satisfy user

needs

-Reduction in time lag between survey production and

dissemination of results

-Reduction in the number of statistical errors

-Quarterly NSS steering committee meetings held

-Subject matter technical working committees meetings held

-8 months

-TBD

-15

-TBD

2012-

2016

-Reports

-Observations

-Minutes from meetings

-Revised

Statistics Act

passed and

enacted

-Continued and

sufficient

funding

-Adequate

qualified staff

-Up to date

infrastructure

-Confidence in

statistics

-Commitment of

stakeholders

including donors

2 Coordinate production of

statistics

- Quarterly NSS steering committee meetings held

-Subject matter technical working committees meetings held

-15

-TBD

2012-2016 -Minutes from meetings

3. Enhance public confidence

and trust in statistics

-Reduction in time lag between survey production and

dissemination of results

-Reduction in the number of statistical errors

-Publish Basic Information Documents (BID)

-Adherence to international statistical standards or QAF

-Data confidentiality

-8 months

-TBD

-TBD

-100%

-100%

2012-

2016

-BID reports

-Observations

-Publication dates

4. Improve user-focused

service delivery

-Increased user- producer meetings

-Increased monitoring of user feedback

-Increased production of demand driven statistics

-User needs assessment survey conducted

-TBD

-TBD

-TBD

-0

2012-

2016

-Minutes

-Reports

-Feedback from enquiries

and newspaper

-Observations

5. Establish an organized,

increased and sustainable

funding base

-Increased government funding

-Sustainable government funding

-Costed medium term statistical activity plan

-Establishment of a common basket funding base

-TBD

-100%

-100%

-0%

2012-

2016

-Budget framework

-Funding/financial

statements

-Strategic plan document

-MOU between Govt and

donors

6. Continue to improve

organizational capacity

-Percentage increase in technical (statistical) training

- Percentage increase in financial management training

- Percentage increase in administrative training

-TBD

-TBD

-TBD

2012-2016 -Training committee

reports

34

OUTPUT/RESULTS MEASURABLE INDICATORS BASELINE

2007-

2011

TIMING MEANS OF

VERIFICATION

ASSUMPTIONS

Outcome 1: Ensure continuous provision of coordinated, timely and high quality statistics to satisfy user needs

Output 1.1:- Maintain and

strengthen a multi-year

programme of statistical

activities

-Agriculture and natural resources statistics produced;

- Economics statistics produced;

-Demographic and social statistics produced

-100%

-92%

-71%

2012-

2016

-Survey reports

-sustained

stakeholder

commitment

-Continued

Government

support

-Continued

donor support

Output 1.2:- Views from data

users are continuously sought

-Workshop for data users conducted;

-User needs assessment surveys conducted;

-70%

-0%

2012-

2016

-Report on data user

workshops and surveys

Output 1.3:-Quality assurance

framework (QAF) adhered to

-QAF developed;

-Sensitization meetings on QAF conducted;

-Staff trained on relevant skills

-0 2012-

2016

-Report -Adhere to

International

statistical

standards

Output 1.4:- International and

national statistical standards

across NSS on production of

official statistics complied

-Compendium of statistical concepts and definitions, adopted

and published;

-Orientation of stakeholders on the use of the compendium

conducted

-Compendium use

-0%

-0%

-0

2012-

2016

-Reports

-Stakeholders

commitment

Output 1.5:- Activities of similar

nature streamlined

-A Team of experts on integrated household survey program

formed;

-Meetings on integrated household surveys programme

conducted;

-Train staff in Integrated household survey programmes;

-An integrated checklist designed, published and implemented

-0%

-0%

-0

-0%

2012-

2016

-ToRs

-Minutes

-Checklist

-Commitment

35


2007-

2011

TIMING MEANS OF

VERIFICATION

ASSUMPTIONS

Output 1.6:-Relevance of

statistical products ensured

-User needs assessment conducted;

-Communication and dissemination strategy developed and

published

-0

-100%

2012-

2016

-Reports -Statistical

products are

used

Output 1.7:-Use of

standardized methodologies

and tools across NSS promoted

-Standardized data collection tools and methodologies designed

and published;

-Orientation meetings held on the use of standardized tools and

methodologies;

-Sensitization workshops conducted

-1%

2012-2016 -Publication of


methodologies

-Continued

statistical

advocacy

Output 1.8:- Regular statistical

activity plan reviews

undertaken

-Monthly review meetings conducted;

-Annual review meetings conducted

-Statistical activity plan updated regularly

-70%

-70%

-100%

2012-

2016

-Minutes;

-Plan

Output 1.9:- Improve use of



-Implementation of the 2011 functional review

-Administrative data improved;

-Coverage of administrative data expanded;

-Increased utilisation of administrative data

-60%

2012-2016 -Establishment reports

-Administrative references

made

-Legal

framework in

place

36


2007-

2011

TIMING MEANS OF

VERIFICATION

ASSUMPTIONS

Outcome 2: Coordinate production of statistics

Output 2.1:- Coordinated

implementation of the of

national statistical system

-NSS Strategic Plan updated;

-Expand the NSS to include new partners ;

-NSS Steering committee quarterly meetings conducted;

-0%

-6

-15

2012-

2016

-Plan

-Report

-Minutes

-Enactment of

the legal

framework

Output 2.2:- International and

national statistical standards

across NSS on production of

statistics complied

-Compendium of statistical concepts and definitions, adopted

and published;

-Orientation of stakeholders on the use of the compendium

conducted

-Compendium use

-0%

-0%

-0%

2012-

2016

-Reports

-Stakeholders

commitment

Output 2.3:- Professional

advice to producers and users

of official statistics provided

-Quarterly user- producer trainings conducted;

-Annual bilateral review meetings conducted;

-40%

-20%

2012-

2016

-Minutes; -Report -Increasing

demand for

statistics

Output 2.4:- Paying special

attention to emerging

statistical issues

-Participation in expert (international) meetings/ Workshops;

-Adaption of issues recommended from international forum

-60%

-60%

2012-

2016

-Report

-Citations

-Regular output

on international

meetings

Outcome 3:- Enhance public confidence in statistics

Output 3.1:- Quality of

Statistics continually improved

-Data audits conducted;

-Compendium of statistics regularly updated;

-Inconsistencies between survey and administrative data checked

and reconciled

-0%

-0%

-30%

2012-

2016

-Report

-Adherence to

International and

national

statistical

standards

Output 3.2:- Enhanced

Corporate Image of the NSO

-Adherence to NSO core values;

-Participation of NSO in any marketing opportunities;

-100%

-70%

2012-

2016

-Stakeholder feedback

report and-Survey Report

37


2007-

2011

TIMING MEANS OF VERIFICATION ASSUMPTIONS

Outcome 4:- Improved user focused service delivery

Output 4.1:- Maximize

participation of users in

statistical activities

-Functional NSO data users catalogue developed and published;

-Producer user meetings conducted

-70%

-TDB

2012-

2016

-Catalogue report -Users

willingness

Outcome 5:-Establish an organized, Increased and sustainable funding base

Output 5.1:-Strengthen

financial management and

reporting

-Accounting procedures reviewed;

-Project Managers and Accountants trained in the reviewed

accounting procedures;

-Funds allocated in line with the plan of activities;

-Effective Internal Expenditure Management Committee;

-Functional Internal Procurement Committee;

-0%

-0%

-0%

-30%

-100%

2012-

2016

-Report

-Minutes

-Stakeholders

commitment

Output 5.2:- Advocate for

establishment of a common

basket funding

-Regular donor coordination/consultation meetings conducted;

-MOU for basket funding developed, signed and implemented;

-Basket funding steering committee established;

-90%

-0%

-0%

2012-

2016

-Minutes;

-MOU;

-Report

Output 5.3:-Promote

Transparency and

Accountability in Budgeting and

Expenditure processes

-Transparency and accountability guidelines in place -60% 2012-2016 -Report

Outcome 6:- Continue to improve organizational capacity

Output 6.1:- Continue to build

human resource capacity

-Annual development talks;

-Skill gap audit;

-Training plan updated, published and implemented;

-30%

-70%

-60%

2012-

2016

-Report;

-Minutes

Adequate

funding

Output 6.2:- Improve

infrastructure

-Functional and effective procurement plan -50% 2012-

2016

-Report;

-Minutes

38

Annex D: NSO Organogram

Demographic & Social Statistical Services Division

Purpose: As F3 above

1. To provide demographic censuses & surveys services

2. Provide geographical information systems services

3. Provide social statistical services

Regional Statistical Officers

1.Northern Region

2.Central Region

3.South Region

Economic Statistical Services Division

Purpose: As F1 above 1. To provide industry and public infrastructure services

2. Provide trade statistical services

3. Provide price and index number services

4. Provide BOP and national account services

Agricultural & Natural Resource Statistical

Services Division


1. To provide agricultural statistical services

2. Provide natural resource statistical services

Finance & Administrative Services Division


1. To provide human resource management services

2. Provide accounting services

3. Provide procurement and supply services

4. Provide office services

Industry & Public

Infrastructure Stat.

Services Section

1. To provide business &

industry services

2. Provide public

infrastructure services

3. Provide annual economic

statistical services

Balance of Payment &

National Accounts

Services Section

1. To provide BOP services

2. Provide national

account statistical services

Agricultural Statistical

Services Unit

1. To provide crop

production statistical

services

2. Provide livestock


Natural Resource

Statistical Services Unit

1. To provide forest


2. Provide fish & wildlife


3. Provide national

marine services

4. Provide national parks


Demographic Censuses

and Surveys Services

Section

1.To provide population

and housing censuses

2. Provide demographic

survey services

Geographical

Information Systems

Services Section

1.To provide GIS services

Social Statistical

Services Section

1.To provide social


2.Coordinate vital

statistics

Trade Statistical

Services Section

1. To provide import and

export trade statistical

services

2. Provide domestic trade


Price & Index Number

Services Section

1. To provide CPI


2. Provide PPI statistical

services

3. Provide industrial

production index


Statistical Services

Purpose: To provide data collection, procession, dissemination and technical support

Function:

1. To provide technical advice to the Commissioner of Statistics

2. Provide Economic Statistics

3. Provide Agricultural and Natural Resource Statistics

4. Provide Demographic and Social Statistics

Human Resource

Management

Services Section

1. To manage human

resources

2. Coordinate training

programmes

3. Interpret & execute

condition of services

Accounting

Services Section

1. To provide

business & industry

services

2. Provide public

infrastructure

services

3. Provide annual

economic statistical

services

1xChief Statistician

F(P5)

2x Principal

Statistician (G)

3xSenior Statisticain

(H)

4xStatistician (I)

6xSenior Assis.

Statistician(J)

8xAss. Statistician(K)

8xStatistician

Clerck(M)


F(P5)

1x Principal

Statistician (G)

2xStatistician (I)

3x Assis.

Statistician(K)

6xStatistician

clerck(M)


F(P5)

2x Principal

Statistician (G)

2xStatistician (I)

3xSenior Assis.

Statistician(J)


10xStatistician

Clerck(M)


F(P5)

2x Principal

Statistician (G)

3xStatistician (I)


6xStatistician

Clerck(M)


F(P5)

2x Principal

Statistician (G)

4xStatistician (I)


8xStatistician

Clerck(M)


F(P5)

2x Principal

Statistician (G)

6xStatistician (I)

8xSenior Assis.

Statistician(J)


16xStatistician

Clerck(M)


F(P5)

2x Principal

Statistician (G)

4xStatistician (I)


8xStatistician

Clerck(M)

1xCommissioner of Statistics D(P2)

1xPersonal Secretary (I)

1xDeputy Commissioner of Statistics E(P3)


F(P5)

2x Principal

Statistician (G)

4xStatistician (I)

8xSenior Assis.

Statistician(J)

16xStatistician

Clerck(M)

1xPHRMO (G)

1xHRMO(I)

1xHRMO(K)

1xAss. Commissioner D(P4)

1xAss. Commissioner D(P4) 1xAss. Commissioner D(P4)

1xDeputy secretary D(P4)

Purpose: To provide and promote high quality, timely and reliable statistical information

Functions:

1. To provide Economic Statistical Services

2. Provide Agricultural and Natural Resource Statistical Services

3. Provide Demographic and Social Statistical Services

4. Provide Publication, Information and Communication Statistical Services

5. Provide Finance and Administrative Services

NATIONAL STATISTICAL OFFICE

1XPrincipal

Accountant (G)

1xAccountant

2xAssistant

Accountant (K)

8xAccounts

Assistants (M)

39

Balance of Payment Services National Accounts Statistical Services

1xChief Statistician F(P5)

Procurement & Supplies Services Section

1. To manage, coordinate & process procurement

requirements

2. Manage tendering and bidding processes

3. Manage supplies

Office Services Section

1. To manage fleet

2. Provide security and messengerial

services

3. Provide secretarial services


Information, Communication & Technology

Section 1. To provide publication services

2. Provide library services

3. Provide computer services

3. Provide dissemination and advocacy services

National Statistical System Section 1. To regulate national statistical production and use

2. Monitor and evaluate national statistical production and use

Malawi Socio-Economic Database Section 1. To provide statistical data bank services

2. Provide training services on the use of statistical data

Publication Services Unit

1xAdminstrative Officer(I)

1xPersonal Secretary Grade II(J)

1xAssis. HRMO (K)

4xShorthand Typist/Steno (K)

1xSenior Clerical Officer (L)

2xClerical Officer (M)

4xCopy Typists (M)

1xSenior PBX Operator (N)

1xSenior Head Messenger (N)

28xMotor Vehicle Driver (N)

1xHead Messenger (O)

1xHead Security Guard (O)

1xPBX Operator (O)

14xSecurity Guards (P)

4x Messenger (P)

1xProcument Officer (I)

1xAssis. Procurement Officer (K)

1xSenior Supplies Assistant (L)

2xSupplies Assistant (M)

Southern Region Statistical Office

1xPrincipal Statistician (G)

2xStatistician (I)


2xStatistician (I)

Northern Region Statistical Office

Dissemination &

Advocacy Unit

Computer Services Unit

Library Services Unit

Central Region Statistical Office


1xSenior Ass. Printer (J)

2xAssistant Printer (K)

4xPrinter Assistant (O)

1xLibrary Assistant (M)

2xLibrary Attendant

1xSenior Systems Analyst (H)

2xSystems Analyst (I)

3xProgrammer

1xSenior Statistician (H)

2xStatistician (I)

1xAss. Commissioner D(P4)



1xPrincial Statistician (G)


4xStatistician (I)

1xPrincial Statistician (G)


4xStatistician (I)

Economic Stat Unit

1. To provide CPI services



3xStatistician (I)

1xProgrammer (K)

4xAss. Statistician (K)

1xAss. Accountant (K)

1xShorthand Typist/Ste(K)

1xSenior Clerical Offi.(L)

1xCopy Typist (M)

1xAccounts Assis(M)

1xClerical Officer(M)

2xMotor Vehicle Driver(N)

1xPBX Operator (O)

2xSecurity Guard (P)

1xMessenger (P)

1xStatistician (I)

2xAssis. Statistician (K)

4xStatistical Clerk (M)



1xSenior Clerical Offi.(L)

1xCopy Typist (M)

1xAccounts Assis(M)

1xClerical Officer(M)

2xMotor Vehicle Driver(N)

1xPBX Operator(O)

2xSecurity Guards(P)

1xMessenger(P)


2xSenior Assis.

Statistician (J)

1xProgrammer (K)

4xAss. Statistician (K)


2xStatistician (I)


4xStatistician Clerk (M)

General Support Services

Unit

1. To provide accounts services


MASEDA Unit 1. To provide socioeconomic

database services

2. Provide info, dissemination

& advocacy services

Publication, Information & Statistical System Services

Division


1. To provide information, communication & technology

services

2. Manage National Statistical System (NSS)

3. Manage Malawi Socio-Economic Database (MASEDA)

1xStatistician (I)

1xProgrammer (K)


3xStatistical Clerk


2xStatistician (I)

4xAssistant Statistician (K)

6xStatistical clerk (M)

General Support Services

Unit

1. To provide accounts services



database services

2. Provide info, dissemination &

advocacy services

Economic Stat Unit

1. To provide CPI services

General Support Services Unit

1. To provide accounts

services



database services

2. Provide info, dissemination &

advocacy services

Economic Stat Unit

1. To provide BOP &

national accounts services

2. Provide CPI services



1xSenior Clerical Off. (L)

1xCopy Typist (M)

1xAccounts Assis (M)

1xClerical Officer (M)

2xMotor Veh. Driver (N)

1xPBX Operator (O)

2xSecurity Guard (P)

Regional Statistical Offices

LAWS OF MALAWI

Statistics Cap.27:01 1

CHAPTER 27:01

STATISTICS

ARRANGEMENT OF SECTIONS

SECTION

1. Short title

2. Interpretation

3. Employment of assistants

4. Duties of Director

5. Power to obtain particulars

6. Power of entry

7. Restriction on publication

8. Offenses

9. Oath of office and secrecy

10. Special reports and investigations

11. Regulations

FIRST SCHEDULE

SECOND SCHEDULE

An act to provide for the collection, compilation, analysis, 44 of 1967

abstraction and publication of statistical information, and 30 0f 1969

for matters connected therewith or incidental thereto

[29TH DECEMBER, 1967]

1. This Act may be cited as the Statistics Act. Short title

2. In this Act, except where the context otherwise requires⎼⎼ Interpretation

“authorized officer” means the Director, an officer of the National

Statistical Office, or a public officer or other person employed by

the Director under section 3 and authorized by the Director, by

writing under his hand or the hand of an officer of the National

Statistical Office authorized by the Director in that behalf, to

perform the functions in question;

“Director means the public officer holding or acting in the office

of Director of Census and Statistics;

“respondent” means a person from whom information for

Statistical purposes is required under this Act.

L.R.O1/1970

Annex E: Statistics Act (1967)

42

3. Subject to the approval of the Minister, the Director may, for so Employment

long as they may be required, employ public officers or other of

persons to assist in carrying out the purposes and provisions of assistants

this Act, and may authorize them, by writing under his hand or

the hand of an officer of the National Statistical Office authorized 30 of 1969

by the Director in that behalf, to perform such functions as may

be required.

4. ⎼⎼(1) it shall be the duty of the Director to advise and report to Duties of

the Minister generally on statistical matters, and , subject to any Director

special or general directions of the Minister⎼⎼

(a) to carry out any of the functions imposed on him under this Act;

(b) to collect, compile, analyze, abstract and to publish

statistical information relating to matters specified in the

First Schedule;

(c) generally organize a coordinated scheme of statistics

relating to Malawi;

(d) to ensure that common definitions for statistical

purposes are used in respect to all official statistics

collected or published by any Department of the

Government.

(2) Statistical enquiries requiring returns from more than

five respondents shall not be conducted by any Government

Department, local authority or public or statutory body

unless approved by the Director.

5.--(1) The Director may conduct or direct any statistical inquire Power to

relating to matters specified in the First Schedule, and may require obtain

such inquiry to be made using either census or sampling methods or particulars

both.

(2) Where any statistical inquiry is being made in accordance

with this Act, an authorized officer may require any person to supply

him with such particulars as may be prescribed, or such particulars as

the Director may direct as being necessary or desirable in relation to the

particular inquiry, and on being so required such person shall, to the

best of his knowledge, information and belief complete such forms,

make such returns, answer such questions and give all such information,

in such manner and within such time as may be prescribed or as the

Director may direct.

43

(3) An authorized officer under this section, may make

his request personally by interviewing the person

concerned, or by leaving at or posting to the person’s last

known address a form containing or having attached

thereto a notice requiring the form to be completed and

returned in such manner within such time as shall be

specified in the notice. Unless the contrary is proved the

delivery of such form by leaving it or posting it as herein

provided shall be deemed to be sufficient request by the

authorized officer from the person concerned for the

particulars required, and delivery shall be deemed to have

been made at the time of leaving the form at such last

known address, or at the time of normal delivery of post at

such address, as the case may be.

(4) For the purpose of compiling lists respondents or

respondents of a particular type the Director may, by

notice published in the Gazette, in a newspaper circulating

in Malawi, and in such other manner as might reasonably

be expected to bring it to the attention of the persons

concerned, require all persons of a specified class, group

or description to communicate with the Director in such

manner and within such time as may be specified in such

notice. Any person within such specified class, group or

description who willfully refuses or neglects to comply

with the requirements set out in such notice shall be liable

to a fine of £100.

6. An authorized officer may, at all reasonable times without Power of

warrant but upon production if required of his written entry

authorization, for any purpose connected with the collection of

statistical information, enter and inspect any land, building, vehicle

or vessel other than a dwelling and may make such inquiries and

take such measurements as may be necessary for the collection of

such information and may take a sample of any crops grown on any

land for the purpose of collecting information on crop yields.

7. Information collected under this Act shall be used for restriction

statistical purposes only, and, except for the purpose of on

prosecution under this Act⎼⎼ publication

(a) no individual return or part thereof or any copy of such

44

return or part, made for the purpose of this Act;

(b) no answer given to any question put for the purposes of this Act

(c) no report, abstract or document containing particulars contained

in any such return or answer and so arranged as to render possible

the identification of such particulars with any person, business or undertaking.

Shall be published, admitted in evidence or shown to any person not

employed in the performance of any functions under this Act

unless consent in writing thereto has been obtained from the

person making such return or giving such answer, or in the

case of a business or undertaking from the person having the control,

management or superintendence of the business or undertaking:

Provided that nothing in this section shall prevent or restrict the publication

of any such report, abstract or document without such consent

where particulars therein render identification possible merely by

reason of the fact that they relate to a business or undertaking

which is the only business or undertaking within its sphere of activities,

or one of two such business or undertakings, so, however,

that in no case shall particulars render possible identification of the

costs of production of, or of capital employed in, or the profits

arising from, such business or undertakings.

L.R.O.1/1968

8.⎼⎼(1) Any person employed in the performance of any Offences

function under this Act, who⎼⎼

(a) by virtue of such employment or function becomes

possessed of information and who before the information is

made public, directly or indirectly uses it for personal gain;

(b) without lawful authority publishes or communicates to

any person other than in the ordinary course of his employment

any information acquired by him in the course of such employment

of the performance of such function; or

(c) knowingly compiles for issue any false statistics or information,

shall be liable to a fine of £500 and to imprisonment for one year.

(2) Any person who, being in possession of any information which

to his knowledge has been disclosed in contravention of this Act,

publishes or communicates this information to any other person

45

shall be liable to a fine of £500 and imprisonment of one year.

(3) Any person who⎼⎼

(a) hinders or obstructs an authorized officer in the lawful

Performance of any function under this Act, or

(b) willfully refuses or neglects⎼⎼

(i) to supply, within such time as may be specified in

that behalf, the particulars required in any return,

form or other document left with him or left at or

sent to his last known address in accordance with

section 5; or

(ii) to answer any question or inquiry put to or made of

Him under this Act; or

(c) willfully or recklessly makes in any return, form or other

document completed by him under this Act or in any answer

to any question or inquiry put to or made of him under this

Act, any statement which is untrue in any material way,

Shall be liable to a fine of £100 and to imprisonment for three

months, and where a person has been convicted of willfully or

recklessly refusing to complete and supply particulars, or to answer

any questions or inquiry, or of making an untrue statement the court

convicting such person may in addition to any other penalty

imposed order him to complete and supply such particulars or to

answer such question or inquiry or to correct such untrue statement

within such time as the court may specify.

(4) Any person who falsely represents himself to be an authorized

officer, or who, not being an authorized officer, purports to perform

the functions of an authorized officer under this Act or who

attempts to obtain information under this Act shall be liable to a

fine of £500 and to imprisonment of one year.

9. Every person employed in the performance of any Oath of office

functions under this Act shall, before commencing such and secrecy

functions, make and subscribe before a magistrate or commissioner

for oaths in the form set out in the

Second Schedule:

Provided that in the case of a person employed under section 3

it shall be sufficient if he makes, in any language approved by the Director,

46

and delivers or transmits to the Director a written declaration

in the same form Substituting for the words “do solemnly

swear” the word “declare”.

10. The Director may, in his discretion, at the request of Special

reports

any person and upon payment of such fee as the Director and

may specify or as may be prescribed, supply to such investigations

person any special information or report concerning, or

carry out for such person any special investigation into,

any of the matters specified in the First Schedule.

11. ⎼⎼(1) The Minister may make regulations for the better Regulations

carrying into effect of this Act and in particular but

without prejudice to the generality of the foregoing may

by such regulations⎼⎼

(a) prescribe the particulars to be furnished in relation to any matter

in respect of which statistical information may be collected under this Act;

(b) prescribe the manner and form in which, the times and places

at which and the persons by whom such particulars and

information shall be furnished.

(c) The Minister may by Order amend the First Schedule.

L.R.O.1/1968

FIRST SCHEDULE ss.4, 5 and 10

Matters concerning which statistical information may be collected, compiled,

Analysed, abstracted and published.

1. Population.

2. Vital occurrences and morbidity.

3. Immigration and emigration.

4. Housing.

5. Rents.

6. Real property.

7. Land tenure and the occupation and use of land.

8. Finance.

9. External finance and balance of payments.

10. Capital investment.

11. Savings.

12. Income, earnings, profits and interest.

13. Personal expenditure and consumption.

14. External trade.

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15. Banking and insurance.

16. Wholesale and retail trade, including agents and brokers.

17. Manufacturing, building, construction and allied industries.

18. Mining and quarrying, including the prospecting of metallic, non-metallic,

petroleum and natural gaseous products.

19. Agriculture including animal husbandry, horticulture and allied industries.

20. Forestry and logging.

21. Hunting and fishing

22. Stocks of manufactured and unmanufactured goods.

23. Wholesale and retail prices of commodities.

24. Storage and warehousing.

25. Employment and unemployment.

26. Salaries, wages, bonuses, fees, allowances and other payments and honoraria

for services rendered.

27. Industrial disturbances and disputes.

28. Injuries, accidents and compensation.

29. Fuel and power

30. Water undertakings and sanitary services.

31. Transport and communications.

32. Local government.

33. Community, business, recreation and personal services.

34. Handicrafts and rural industries.

35. Sweepstakes, lotteries, charitable and other public collections of money.

36. Education.

SECOND SCHEDULE

OATH OF OFFICE AND SECRECY s. 9

I,…………………………………………………………………………………….....do solemnly

swear that I shall faithfully and honestly fulfill my duties

as…………………………………………………………………………………….....in conformity

with the requirements of the Statistics Act, and the regulations made there under,

and that I shall not without due authority reveal any information acquired by virtue

of my said duties, nor, until such information is made public, directly or indirectly

use it for personal gain.

_____________________________

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Annex F: Strategic Plan Developing Team

Clement Mtengula

Team Member

Shelton Kanyanda-

NSS Coordinator/Team Leader

Simeon Yosefe-

Team Member

Malawi Yute-

Team Member

Mercy Kanyuka-

Deputy Commissioner

Richard Phiri-

Team Member

Andrew Jamali-

Team Member

Innocent Phiri-

SP Coordinator

Kelvin Saukila-

Team Member

Hastings Dowe-

Team Member

NATIONAL STATISTICAL OFFICE STRATEGIC PLAN 2012-2016 · 2019-01-30 · vi Executive Summary The...

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