National Science Foundation (NSF) January 19, 2010 Kellie Buss Kim Codere Pete Larsen Carol Wiitanen...
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National Science Foundation (NSF)
January 19, 2010Kellie BussKim Codere Pete LarsenCarol Wiitanen Sponsored Programs
Sponsored Programs Office Enhancement
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Session Goals & Objectives
• Learn about the locating funding opportunities• Find information to guide proposal development
and policies for grant administration.• Become familiar with the proposal submission and
review processes.• Learn about the Award Acceptance and Reporting
Requirements.
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Funding Opportunities
http://www.nsf.gov/funding/
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NSF Search
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Finding Funding• NSF Guide to Programs
– Compilation of funding opportunities by program areas
– http://www.nsf.gov/funding/browse_all_funding.jsp
• Upcoming Due Dates– Key due dates at NSF for the current year– http://www.nsf.gov/funding/pgm_list.jsp?org=NSF&ord=date
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Special Solicitation Examples
•Research Experience for Undergraduates
REU•Fac
ulty Early Career Development
CAREER
•Partnerships for Innovation
PFI
•Major Research Instrumentation
MRI
•Industry/University Cooperative Research Centers
I/UCRCs
•Integrative Graduate Education and Research Traineeship
IGERT
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Program Solicitations
• Defines special requirements for proposal preparation
• Key Considerations– Eligibility Requirements– Limited Submissions– Budget Restrictions– Cost Sharing Requirements
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Limited Submissions• Role of V.P. for Research Office
– Alerts faculty of funding opportunities that limit the number of proposals the university may submit
– Conducts an internal review competition to select the most competitive proposals to go forward
– Go to Research Webpage• Click on the following links: Sponsored Programs Office,
Proposal Preparation, Funding Sources – Limited Submission Listing near middle of page
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Proposal Preparation and
Submission Guidelines
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Proposal & Submission
• NSF Proposal and Award Policies and Procedures Guide (PAPP)– Part 1 – GPG: Guide to preparation and submission of proposals – http://www.nsf.gov/publications/pub_summ.jsp?ods_key=papp– Pagination, Margin and Spacing Requirements– Budget requirements– Other requirements (biosketch, current & pending support, etc.)
• Solicitation
• Contact Relevant Program OfficersSee Handout
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Proposal Process
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Collaborative Proposals
Single Submission
• Investigators from two or more organizations working on a unified project
• Single proposal is submitted
• Single award is issued
Simultaneous Submission
• Investigators from two or more organizations working on a unified project
• Submission of separate linked proposals
• Separate awards are issued
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PI’s Side of Fastlane
https://www.fastlane.nsf.gov/NSFHelp/Printdocs/FastLane_Help/pd_pi_functions/pd_pi_functions.pdf
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FastLane - Getting Started
SPO has the responsibility for:Registering FastLane Users
Contact: Jennifer Bukovich487-2226 or [email protected]
Signing and Submitting Proposals
Organization RegistrationMichigan Tech
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Fastlane
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Fastlane
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Fastlane
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Fastlane
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Fastlane
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Proposal Formatting Requirements
Font Requirements• Use one of the following• Arial, Courier New, or Palatino Linotype at 10 pt. or
larger• Times New Roman at 11 pt. or larger• Computer Modern family of fonts at 11 pt. or larger
• Font size of less than 10 pt may be used for mathematical formulas or equations, figure, table or diagram captions and when using a symbol font to insert Greek letters or special characters.
• The text must still be readable.
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Proposal Formatting Requirements
Proposal Margin and Spacing Requirements
• No more than 6 lines of text within a vertical space of 1 inch
• Margins, in all directions, must be at least 1 inch
• These requirements (and font requirements) apply to all uploaded sections of a proposal, including supplementary documentation
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Proposal Forms
List of Suggested Reviewers (optional)
• Suggest well qualified reviewers• Designate reviewers not to include
Project Summary
• One page synopsis suitable for publication• Must address Broader Impact and Intellectual Merit
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Proposal Forms Project Description• Outline the general plan of work, including:
• Broad design of activities• Clear description of experimental methods and procedures • Plans for preservation, documentation and sharing of data,
samples, physical collections, curriculum materials and other related research and education projects
• Describe the broader impacts resulting from the proposed activities• Results from Prior NSF support
References Cited • Reference information is required.
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Proposal Forms
Biographical Sketches • Required for PI, Co-PIs and senior personnel • Limited to 2 pages and must include:
• Professional Preparation• Appointments• Publications – list only 5 relevant and 5 additional• Synergistic Activities• Collaborators and Other Affiliations
Current and Pending Support• List all current project support even if they receive no salary support• Current proposal being submitted must be included as pending
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Proposal FormsFacilities, Equipment and Other Resources
Supplemental Documents• Postdoctoral Researcher Mentoring Plan
• Description of the mentoring activities• No more than 1 page
• Describe the mentoring that will be provided• May not be used to circumvent the 15-page project description limitation
• Examples include• Career counseling• Training in preparation of proposals, publications, etc.• Guidance on ways to improve teaching/mentoring• Training in responsible professional practices
• Letters of Support
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Proposal FormsBudget
• Must have detailed budget for each year • Salary & Wages• Total of TWO months of salary allowed for ALL NSF awards
• Equipment• Equipment must be primarily or exclusively used in the actual conduct of
research• Cost Share• Only required cost share is to be listed on line M of budget• GACS is internal to Michigan Tech and will not be disclosed to the sponsor
• Justification • 3 page max• Do not relist budget; explain and tell what you will be doing with the
money and why you need it
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Submission Preparation
Allow SRO Access in Fastlane
Complete the proposal in Fastlane
Complete the required internal forms for SPO
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Allow SRO Access
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Allow SRO Access
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Allow SRO Access
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Acknowledgment of Receipt
E-mail Confirmation Sent to PI PI can Access Proposal in Fastlane
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Review Process
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Review Process• NSF Reviews the proposal
– Compliance Review– In house reviews (sometimes)– Ad hoc reviews (usually)– Advisory panels– Program officer recommendation– Divisional Director review and recommendation
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Review Process – Types of Reviews
Ad hoc Reviews
•External Reviews Solicited by Program Officer•Review Broader Impacts and Scientific Merit•Quality of Reviews Vary•PI May Suggest Names of Reviewers and/or Persons Not to Review Proposal
Panel Review •Structurally Identical to Ad hoc Reviews•Panel Summary•Justifies a Recommendation•Emphasizes Most Important Points•Constructive•Panel Decision Made by 3 or 4 Panelists Assigned to Review Proposal
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Standard Review Criteria• What is the intellectual merit and quality of
the proposed activity?– Importance - Qualifications– Creativity & Originality - Access to Resources– Conception & Organization
• What are the broader impacts of the proposed activity?– Training - Diversity -
Infrastructure– Dissemination/Public Awareness - Societal Benefits
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Review Process
Funding Recommendations are Made by Program Officers
• For Proposals Reviewed Jointly, Program Officers Barter• EPSCoR Funding May be Sought
Program Officers Debate Merits of Each Proposal Post-Panel
Recommendations Depends Upon Budget (cost of proposal vs. money available)
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TipsUse NSF Website
Plan Ahead
Befriend Your Program Officer
Get Feedback
Be Persistent
Network with Colleagues
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More Tips
• Project Summary: THE most important page
• Appearances count as much as technical quality– Spelling & grammar– Graphics quality (relevance, readability), and overall
appearance are all important
• Ask a mentor to read & critically review your proposal
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More Tips• Discuss your ideas with program directors
– Email white papers, follow up with phone calls– Visit & discuss – Volunteer to serve on panel reviews
• Discuss proposal reviews with mentor, then revise and re-submit
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Award Acceptance and Processing
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Notice of Award (NOA)
Notification of a grant is e-mailed to SPO
• Applicable grant conditions• Budget
The NOA includes:
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If you are funded…• Check with NSF regarding any significant
changes during conduct of the project• Conduct the research properly and
disseminate the results promptly• Regularly report findings, products and
contributions
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Proposal declined?• Pause a while to let the pain subside
somewhat• Evaluate the reviews
– If criticisms focus on correctable points, revise and submit again
– If criticisms are more general consider other funding sources or other lines of inquiry
• If you have questions or want additional information, contact the program officer
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Reporting Requirements
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Reporting Requirements
Annual Progress ReportSubmit 3 months prior to end of
current cycle
Failure to submit may result in delay of next
funding increment
Final Project Reports Due 90 days after
expiration of award
Include history and
accomplishments Not submitting the final technical report
may hold up future funding for PI and Co-PI’s on the project
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Questions?