NATIONAL RURAL EMPLOYMENT GUARANTEE ACT 2005

Structure of the Presentation

• NREGA Coverage

• NREGA Process

• Paradigm Shift: From SGRY to NREGA

National Rural Employment Guarantee Act,2005For the enhancement of

livelihood security of

rural households by providing at least one

hundred days of guaranteed wage employment in every

financial year to every

household whose adult members volunteer to do unskilled manual work

Backward Districts(150) (Most backward Ranked by Planning Commission)

Phase I NREGA(200) (commenced 2.02.06)

Phase II NREGA(130) (extended on 1.4.07)

Phase III NREGA(266) (notified on 28.9.07)

NREGA COVERAGE

NREGA Process

Application for Registration

Step 1: Application for Registration

• Unit of Entitlement is the Household.

• Registration application made to local Gram Panchayat.

• Application may be in a form prescribed or a plain paper

• Prescribed form is free of cost and easily available at GP • Oral applications may also be submitted

Verification of the Registration Application

Step 2: Verification of the Registration Application

The Gram Panchayat will verify the application on the basis of: (i) local domicile

(ii) All household members applying for registration are adult

- No discrimination is made in registration in terms of caste, creed, gender

- Single Women living alone may register independently

- NREGA is not confined to BPL families

Registration for Job Card

Step 3: After verification, the house hold will be registered

• Unit of Registration: Household (HH)

• The names of adult members applying will be noted

Registration Register

Issue of Job Card

Step 4: Issue of Job Card

• Basic legal document valid for five years.

Enables registered household to demand guaranteed employment

• Issued to a registered household as a whole

• Household Job Card will have photograph & name of each registered adult member of the household on it

• Cost of Job Card including photograph will be borne by the programme

• Should be issued within 15 days of application.

Format of Job Card

• Must have space for entering vital data that must be regularly entered that includes:

- Unique registration number - Days of employment demanded- Days worked - Amount paid

• Job Cards issued will be entered in a Job Card register in the Gram Panchayat

Demand Process: Application for Employment

Step 5. Application for Employment• Household with Job Card has the right to submit a written

application for employment to the Gram Panchayat• Any member may apply: More than one member of a family

may apply at the same time (subject to 100 day family entitlement)

• Applicant may chose the time and duration when employment is sought

• Application must state day from which employment is sought and duration

• Application must be for a minimum of 15 days of employment

Step 6: Issue of Dated Receipt

• Employment application will be entered in an Employment Register in the Gram Panchayat

• The Gram Panchayat has to issue a Dated Receipt of the written application for employment

Guarantee Process : Acknowledgement of Application for Employment

Guarantee Process :Allocation of Employment

Step 7: Allocation of Employment

• Employment within 15 days of work application or date from which employment is sought, which ever is later

• If applicant does not report for work no unemployment allowance payable

• Can reapply

• Employment within 5 km radius of village. 10% of the wage rate as extra wages paid if distance

more than 5 km

• Intimation of work provided has to be sent in writing & through public notice at the Village Panchayat office

Payment of Unemployment Allowance

• If Employment is not provided within 15 days, daily unemployment allowance, in cash has to be paid.

• States will pay the Unemployment Allowance at their own cost

Planning of Works• Planning of works to allocate employment within

guaranteed time

• Works selected from the list of permissible works under Schedule I of the Act

• Permissible works are as follows: -Water Conservation -Drought Proofing( including plantation and afforestation) -Flood Protection -Land Development -Minor Irrigation, horticulture and land development on the land of SC/ST/ -BPL/IAY and Land reform beneficiaries -Rural connectivity

• 60:40 ratio of wages and materials to be maintained May be maintained at the district level.

Decentralised, Participatory Process. PRIs principal role• Gram Sabhas Initiate Planning process and recommend works

• Gram Panchayat consolidate recommendations of Gram Sabha into Village Development Plans and forward to intermediate Panchayat level

• Intermediate Panchayat: Programme Officer will consolidate Gram Panchayat Plans into Block Plans with addition of works that cut across gram panchayats for approval of Intermediate Panchayat

• District Panchayat: District Programme Coordinator will consolidate Block Proposals and proposals received from other implementing agencies for inclusion in the shelf of projects to be approved by the District Panchayat

Planning Process

Execution of Work Implementing Agencies• No fixed percentage allocation of works as in SGRY:50-

GP/30 –IP/20-ZP

• At least 50 % of the works has to be allotted to Gram Panchayats

• Other Implementing Agencies: -Other Panchayati Raj Institutions (PRIs) -Line departments (PWD, Forest Dept.) -NGOs -SHGs

• Private contractors are banned

Payment of Wages

• Statutory minimum wage for agricultural labourers in the state, unless the Central Government “notifies” a minimum wage not less than Rs. 60/day

• Wages paid weekly, or in any case not later than a fortnight

• Only Cash

Mandatory Worksite Facilities

• Drinking water• Shade• Medical aid• Creche if more than five children below age 6 are present

Note: These facilities are to be provided by the implementing agency

Public Accountability• GS will conduct social audits of all works taken up within GP

• All accounts and records relating to the Scheme are to be made available for public scrutiny and any person desirous of obtaining a copy of such records may be provided such copies on demand and after paying specified fee

• A copy of muster rolls of each work has to be made available at Gram Panchayat & to Programme Officer [at the Block level] for inspection by any person interested after paying specified fee

• DPCs, Pos and GPs to Prepare Annual Report

EGS: Cost sharing

• Central Government to pay for:– wage costs, – 75% of material costs, and – some administrative costs.

• State governments to pay for:– 25% of material costs– other administrative costs, – unemployment allowance.

Paradigm Shift: From SGRY to NREGA

Issue

Other Wage Employment

Programmes(SGRY)NREGA

Status Programme Statute

Focus Infrastructure Employment generation

Process Supply led. Works opened by implementing agencies & then labour is engaged

Demand-based. Application by Wage seekers for employment and then works are opened

Labour Any one can be engaged as labour

Only Job Cards holders that apply for employment

Time frames None Employment within 15 days of demand,

Payment within 15 days of work

Duration of Employment

Dependent on duration of work by implementing agency

Legal Guarantee of as many days of employment as a job card holder applies for, subject to maximum 100 days

Issue Other Wage Employment Programmes(SGRY)

NREGA

Nature of works

Any work

No 60:40 ratio of wage -material

60:40 ratio of wages and material

Permissible works:

Financial Support

-25% State share

-75% Centre share

-Fixed Allocation to State

-Fixed share to

each PRI tier:

20%-ZP

30%-IP

50%-GP

-Demand Based.

-No fixed allocation to State

-No fixed allocation to PRI.

Incentive structure in the release of Central share

Central Funds are released on the basis of Demand for employment received in a district and the districts provision of guaranteed employment within 15 days.

90% assistance from Centre if employment is provided within 15 days of demand.

If not, then State will pay unemployment allowance at its own cost.

Thematic Discussion

Roles, functions and responsibilities

of key agencies

Agencies with Critical Functions

• Gram Sabha:Gram Sabha:

• PanchayatsPanchayats: Principal agencies for planning and implementation

• Gram PanchayatGram Panchayat : basic unit of implementation.

• In each Block, a Programme OfficerBlock, a Programme Officer is to coordinate the implementation of EGS

• District Programme CoordinatorDistrict Programme Coordinator at district level:Collector /CEO

• State Employment Guarantee Council

Functions related to Demand for EmploymentFunctions related to Demand for Employment FunctionsFunctions DPCDPC ZPZP POPO IPIP GPGP

Building Awareness among Building Awareness among communitycommunity

****** ********

Receiving applications for Receiving applications for registrationregistration

********

VerifyingVerifying

applications for registrationapplications for registration********

Issue of Job CardIssue of Job Card ********

Receipt of employment Receipt of employment applicationapplication

********

Issue of dated receiptIssue of dated receipt ******Allocation of employment Allocation of employment within 15 days of demandwithin 15 days of demand

******

Unemployment allowanceUnemployment allowance ******

Functions related to Planning of WorksFunctions related to Planning of WorksFunctionsFunctions DPCDPC ZPZP POPO IPIP GPGP Other Other

implementiimplementing agenciesng agencies

Gram Gram SabhaSabha

Convening Gram Convening Gram Sabha for Sabha for Planning worksPlanning works

********

Recommending Recommending works(Village)works(Village)

********

Consolidating Consolidating Gram Sabha Gram Sabha recommendations recommendations into Village Planinto Village Plan

******** ********

Forwarding Forwarding Village Plan to Village Plan to BlockBlock

********

Consolidating GP Consolidating GP recommendations recommendations into Block Planinto Block Plan

******

Functions related to Record, Report, Review, RedressalFunctions related to Record, Report, Review, RedressalFunctionsFunctions DPCDPC ZPZP POPO IPIP GPGP Other Other

ImplemeImplementing nting agenciesagencies

Gram Gram SabhaSabha

Village RegistersVillage Registers ****MPRMPR ****** ****** ****Data Data consolidationconsolidation

computerisation, computerisation, reportingreporting

****** ******

Annual Report Annual Report ****** ****** ****Quality Quality monitoring monitoring &Control&Control

****** **** ****** **** **** ******** ********

Social auditSocial audit

Grievance Grievance redressalredressal

******

**********

********** ******

Functions related to Planning of WorksFunctions related to Planning of WorksFunctionsFunctions DPCDPC ZPZP POPO IPIP GPGP Other Other

implementiimplementing agenciesng agencies

Gram Gram SabhaSabha

Recommending Recommending works(Inter GP)works(Inter GP)

****

Approving Block Approving Block PlanPlan

****

Forwarding Block Forwarding Block Plan to DistrictPlan to District

****

Including works Including works proposals from proposals from other other implementing implementing agenciesagencies

******

Consolidating IP Consolidating IP recommendationrecommendations into District s into District PlanPlan

******

Functions related to Planning& execution of Functions related to Planning& execution of WorksWorksFunctionsFunctions DPCDPC ZPZP POPO IPIP GPGP Other Other

implemenimplementing ting agenciesagencies

Gram Gram SabhaSabha

Approving Approving District PlanDistrict Plan

********

Getting Getting Technical Technical estimates made estimates made for approved for approved worksworks

**** ****** ********

Muster roll issueMuster roll issue ******Muster roll Muster roll maintenancemaintenance

**** ****

MeasurementMeasurement ******Wage PaymentWage Payment **** ********Job Card entriesJob Card entries **** ******

Functions related to Capacity development Functions related to Capacity development &Fund Management&Fund ManagementFunctionsFunctions StateState

GovtGovtDPCDPC ZPZP POPO IPIP GPGP OtheOthe

r r implimplemeementing nting agenagenciescies

TrainingTraining ****** ********** ******Personnel Personnel PlacementPlacement

******** ********

Fund Fund managemmanagementent

ProvisioProvision & n & release release of State of State ShareShare

Release Release of funds of funds to PO/IAto PO/IA

AccountsAccounts

Fund Fund Release Release to to implemeimplementing nting agencieagencies/Accous/Accountsnts

PaymePayments/nts/

AccouAccountsnts

PayPaymenments/ts/

AccoAccountsunts

Deployment and Training of Personnel

Positioning key personnel • District Programme CoordinatorDistrict Programme Coordinator( DPC )• Programme OfficerProgramme Officer (P.O.) • A Gram Rozgar SewakGram Rozgar Sewak at the GP level (local, 12th pass) - Registration -Verification of registration applications - Issue of Job Cards - Receiving applications for employment - Issue of dated receipts for employment applications -Reporting Demand to the Programme Officer so that

work may be allotted to the implementing agency - Informing the applicants to report for work - Ensuring payments are made on time to the workers. - Reporting work progress and all other matters to the

Programme Officer on a regular weekly basis.

Key Functional Areas for deployment of additional full time dedicated personnel

Level Level Key Functional Key Functional Areas Areas

Personnel to be deployedPersonnel to be deployed

GPGP 1 Gram Rozgar Sewak for 1 Gram Rozgar Sewak for each GPeach GP

BlocBlock k

Programme Programme management management

1 Programme Officer for 1 Programme Officer for each Blockeach Block

Works Works Technical assistants pooled Technical assistants pooled to service GPsto service GPs

IT , MISIT , MIS Computer AssistantsComputer Assistants FinanceFinance Accountant.Accountant.

DisttDistt WorksWorks Manager, Technical Manager, Technical assistantsassistants

IT , MISIT , MIS Manager, Computer Manager, Computer Assistants Assistants

Level Level Key Functional Key Functional Areas Areas

Personnel to be deployedPersonnel to be deployed

DisttDistt FinanceFinance Accounts Manager withAccounts Manager with

Accounts assistants Accounts assistants

TrainingTraining Training CoordinatorTraining Coordinator

Social Audit, Social Audit, Grievance Grievance redresssalredresssal

CoordinatorCoordinator

All personnel to be:All personnel to be:Full time & dedicated to NREGSFull time & dedicated to NREGSContract/DeputationContract/DeputationNo permanent postsNo permanent posts

Administrative expenses permissible under the 4% financial limit

• Information Education Communication (IEC) • Training• MIS• Quality supervision: This includes monitoring

and verification (specially muster roll verification) evaluation, Social Audit. Quality Monitors at the State, District and Block levels.

• Setting up grievance redressal systems • Engaging professional services• Operational Expenses: Office expenses related

to the implementation of NREGS• Stationery related to computational processes/MIS.• Additional Staffing dedicated to NREGS in key

functional areas of the Scheme at the Gram Panchayat/Block/District levels

Expenditure not permissible under the 4% administrative limit

• Salaries/ remunerations/honoraria of functionaries already engaged by the Government/ PRIs / any other implementing agency.

• Personnel, other than indicated by the Ministry.• Purchase of new vehicles and repair of old

vehicles.• Civil works

Administrative expenses apart from 4% limit

• Expenditure on workers engaged to look after crèche on site/carry water

- To be separately charged to unskilled wage cost -Not to be included as part of the work – measurement.

• One time expenses: Separate from the 4% permissible limit.

-Preparation of Perspective Plan - Printing of job cards, photography -Augmentation of computational facilities at the Block and

district level. -Almirahs for record-keeping and functional furniture at GP, Block and District-levels

Administrative expense as function of total expenditure

• 4% administrative expense: a function of 4% administrative expense: a function of the total expenditure under NREGA the total expenditure under NREGA resulting into creation of person days in a resulting into creation of person days in a financial yearfinancial year

• Need for a Management Plan to monitor total programme expenditure and outcomes to leverage appropriate management support to it

Training Key Functionaries for their Roles and Responsibilities

GP GP BlockBlock DistrictDistrict

GP membersGP members IP membersIP members ZP membersZP members

Panchayat Panchayat SecySecy

Programme OfficerProgramme Officer Line Depts Line Depts

Gram Rozgar Gram Rozgar SewakSewak

Engineers Engineers Engineers Engineers

MateMate Computer Computer personnelpersonnel

Computer Computer personnelpersonnel

Accounts Accounts personnel.personnel.

Accounts Accounts personnel.personnel.

Activities under Training• Training calendarTraining calendar to be drawn up: Training load/TimeTraining load/Time • Training modulesTraining modules to be calibrated in content and

process according to different stakeholders• Training materialsTraining materials: - Act & National NREGA Guidelines in local language - Manuals/ Hand books with FAQsManuals/ Hand books with FAQs * on different components *for different target groups -Films• Osmosis ProcessOsmosis Process for Training. -District Resource Group -Block Resource Group -Village resource group• Integrated Groups of different stake holders for core core

components( Programme Processes)components( Programme Processes)• Separate Groups for specific skill sets(IT/Works/Accntsspecific skill sets(IT/Works/Accnts)

Components of Training• Enabling Local Communities to know theirRights under the Act• Procedures for registration and issue of Job Card• Procedures for employment application• Procedures for Planning and Executing Works• Maintenance of Muster rolls• Norms of Measurement • Wage Payment• Update of Job Cards• Maintenance of Records, data, Reports• Maintenance of Accounts• Unemployment Allowance• Social Audit• RTI

Impact Assessment of training

• Concurrent assessment of the impact of the training programme to ensure that all key responsible agencies

- Understand the provisions of the Act,

- Their respective roles in it

- Have the skills to implement it.

• Reiterative Cycles of training using the feedback

Social Mobilization Building Awareness and Involving Stakeholders

Building Awareness:Information, Education

and Communication ( IEC) Key Target GroupsKey Target Groups:• Local work force engaged in manual labour• Poor rural households• SC/ST/women/ minorities• Remote habitations Drawing up an IEC PlanIEC PlanPreparation of Communication materialCommunication material on

NREGA processes in simple local language

Information Dissemination An intensive One day orientation of all One day orientation of all

Sarpanches at the Block levelSarpanches at the Block level A Gram SabhaGram Sabha in every village to acquaint local

people with the key provisions of the Act. Participation of beneficiaries be ensured

One day be fixed & publicised as Rozgar DiwasRozgar Diwas Use of multi mediamulti media;• TV and radio where ever possible. • Print media –local vernacular newspapers. • Pamphlets and brochures in simple local

language with Graphics.• Local cultural formsLocal cultural forms, like puppetry, folk theatre

and music may be used at the village level

Information Dissemination

District personnel teams mobilised to camp and night halt in villages

Information counters in the local Market days using audio-video material

Village Information Wall NGOs to facilitate awareness generation Help Line

- Telephone numbers of key officials publicized

Important aspects of NREGA for

Communication • Guarantee of 100 days of employment upon Demand • Application Process for registration and Job Card.• Written application for demanding employment• Dated receipt of the application for employment by the Gram

Panchayat. • Unskilled manual Work to be provided within 15 days of

demand.• If employment is not provided within fifteen days of

application, unemployment allowance will be paid by the State Government

• Minimum wages for agricultural labour to be paid within 15 days of work completion

• Workers have the right to check their muster rolls.

.

Feed back on IEC

• Every Gram Panchayat must give a certificate that it has convened a Gram Sabha in each village and acquainted the local community with NREGA provisions

• Concurrent assessment of the effectiveness of IEC activities must be done and any deficiencies that come to light, must be removed

Outcome Indicators of effective IEC

Local community aware of NREGA and its key processes:• How and where to apply for registration • Use of job card for demanding employment and

recording entitlements, job card with photographs are free of cost.

• After receipt of job card, local community has chosen to apply for employment according to its own choice of time & days

• Dated receipt for application for employment is issued• Authentic Muster rolls

Planning and Execution

Perspective Plan

• A 5 Year District Perspective Pan that must -be village based -Map Physical Resources available: -Map social infrastructure available -Identify Gaps -Identify works that can be taken up as per

NREGA permissible list -Identify resources available for them under

existing programmes -Identify works and resources proposed to be

budgeted under NREGA -Assess labour demand -Estimate employment likely to be generated from

these works

Perspective Plan

• Need to match: -What local people want & -What will build their livelihood base -Participation of local communities and PRIs & Professional expertise • Districts may engage professional agencies • Separate Guidelines for Perspective Plans

will be issued• Separate funds for making Perspective

Plan will be given to districts

• The Perspective Plan will take some time to prepare.• In order to start work upon Demand, the District

administration will ensure that each village has a shelf each village has a shelf of projects.of projects.

• NREGA is open to all households in a village. But experience has shown that mainly the poor households come for employment under NREGA.

• Therefore, the number of works in a year in a village the number of works in a year in a village may be estimated by taking the village average of BPL may be estimated by taking the village average of BPL families and deriving the total person days that will be families and deriving the total person days that will be generated by providing 100 days of employment to all generated by providing 100 days of employment to all these families. these families.

• Shelf of projects in a village must be adequate to meet twice the times of estimated demand for employment for a year

Preparing a Shelf of Projects

Preparing a Shelf of Projects• Each village must have a shelf of projects of at least five Each village must have a shelf of projects of at least five

works with technical and administrative approvalsworks with technical and administrative approvals, ready to be drawn upon when demand for employment comes

• The plot numbers of the sitesplot numbers of the sites where works are to be executed should be mentioned, so that each work has a unique location code.

• The shelf of projects at the village level will comprise small projects that can be quickly executed within one working season

• Priority will be given to works that can be executed by the Priority will be given to works that can be executed by the Gram PanchayatGram Panchayat.

• Only such works that involve more than one GP may be taken up at the Intermediate Panchayat level.

• Outcomes expectedOutcomes expected from the works should indicate : -Estimated benefits in terms of person days - Physical improvement envisaged ( land/water

conservation etc) - Benefits to the community

Executing Works

• List of approved works to be displayed at the GP.• Technical estimates to be displayed at all work-sites in

simple local language.• Mate for managing works: from among the Job Card

holders. • Progress report by Implementing Agency to local

vigilance committee.• Pre-Mid-Post Project condition to be recorded• Asset register at GP with unique number to each work

to prevent duplication

Muster Rolls• Numbered Muster rollsNumbered Muster rolls will be issued for each sanctioned

work by Programme Officer (this is a check on false muster rolls).

• Muster rolls will be maintained on the work site by the executing agency.

• Muster roll must mention Job Card numbers of workersMuster roll must mention Job Card numbers of workers (this is a check on false names and contractors).

• Muster roll will mention: days worked, quantum of work Muster roll will mention: days worked, quantum of work done, amount paiddone, amount paid

• Muster rolls should be read out on the work site during measurement and wage payment to prevent bogus records

• Entries of the muster roll must be correspondingly recorded Entries of the muster roll must be correspondingly recorded in the job cards of the workersin the job cards of the workers

• If Line departments are identified as implementing agencies, they will have to be trained in undertaking labour intensive works and the maintenance of muster rolls for each work.

Measurement and Payment of wages• Schedule of rural rates based on work time and motion Schedule of rural rates based on work time and motion

studiesstudies for labour intensive works for labour intensive works should be formulated for measurement of work out turn.

• Regular measurement and supervision of works to be done by qualified technical personnel on time.

• Measurement to be recorded in authenticated measurement books.

• Measurement details should be read out to workers• Wages may be paid in cash. Wages must be paid in

front of the community.• Wages may also be paid through Post/ Bank accounts

of wage earners. • Wages paid must be entered in the Job Cards.Wages paid must be entered in the Job Cards.

Tracking number of days of employment

• The number of days worked by all the members of a household whose names are on the job card person should have been entered on the muster rolls and the job card

• The total number of days actually worked by all the members of the household and recorded in muster rolls and the household Job Card is counted as Person days

• Do not divide total expenditure by wage rate to Do not divide total expenditure by wage rate to derive persondaysderive persondays

• Total number of person days of a household cannot exceed 100

Key Document, Records and Reports

Key Documents and Records Principal Documents:Principal Documents:• Application forms for registration• Job Cards • Application Form for employment• Muster Rolls with unique number Key Registers• Registration • Issue of Job Cards • Demand and provision of employment• Assets • Finance • Complaints. Printed documents must be distributed to the GP, Block and District

levels All printed documents under NREGA will have the words

National Rural Employment Guarantee Scheme, on top, followed by the name of the state

These documents are the basis of NREGA Data Base and Reports Their Formats are compatible with electronic processing

Review & Reports Regular Review• Once a Fortnight on a fixed day at Block by PO

with Gram Rozgar sewaks• Once a month on a fixed day at District by DPC

with POs• Once a month on a fixed day at State with DPCs Collect and discuss information on NREGA.

Problem solving Monthly Progress Reports:- Employment demanded and provided- Persondays- Financial status- Works Reports: on line MIS

Management Information System

Operationalising MIS• Priority to operationalising Web-based MIS www.nrega.nic.in to

place all data in public domain Workers’ entitlements: Registration, job cards, muster rolls,

Employment demanded and provided Work data: sanctioned shelf of works, work estimates, work in

progress, measurement. Financial indicators: funds available/spent, amount paid as wages,

materials and administrative expenses.• Data software engineered, for cross verification of records and

report generation. • Data Analysis for consistency and Alerts for District/Stats• Computerisation of Blocks: .computers& connectivity cost is additional to 4%

limit

Personnel Training Computers

Connectivity:

TransparencySocial Audit, Monitoring and Grievance Redressal Systems

Transparency• Three Pronged

-Proactive Disclosure

-Information upon Payment (RTI)

- -Social Audit• Proactive Disclosure

All NREGA-related documents to be available for public scrutiny:

*Key information in local language at GP level

*Muster rolls to be read out & pro-actively displayed at Gram Panchayat Office.

* Web-enabled MIS www.nrega.nic.in• Documents to be made avaialable to public on

payment of prescribed fee.

Social Audit

• System where local Community scrutinises all records and procedures of a programme, verifies its authenticity and whether the expenditure incurred has delivered its objective .

• The Implementing agency is bound to provide all necessary documents

• Social audit is in addition to the CAG audit• Should be both concurrent ( of live works) and Post

completion • Social Audit by Gram Sabha of all works in a Gram

Panchayat• GP to provide records• PO and DPC to facilitate through resource support:

planning, training, ensuring access to records, follow -up

Steps for a Social audit

1). Setting up a Village Resource GroupSetting up a Village Resource Group for social audit at to facilitate it

-Village monitoring and vigilance committee(5 members may be selected)

2) Training the resource groupTraining the resource group: Initial training should be atleast a week: thorough

understanding of -Act -Guidelines -Social Audit Hand book and how to use it for

collecting, verifying and recording information3). Plan for social auditPlan for social audit: To be drawn up by DPCConduct social audit twice a year: corresponding

to working seasons

Steps for a Social audit

4) Prior IntimationPrior Intimation: GPs to be informed three months in advance by PO

5) Records to be made availableRecords to be made available atleast one month before to the village social audit team

6) Scrutiny of recordsScrutiny of records: internal cross checking & external verification with persons/works

7) Public Hearing and evidencePublic Hearing and evidence Reading out the findings of social audit on a specified day in the social audit forum Concerned Officials to attend from district administration: engineers/accountants

8) Record of proceedingsRecord of proceedings

9) Follow up by District administrationFollow up by District administration. Action taken to be reported in the next social audit forum

Monitoring Output and OutcomesFunctioFunctionn

ActivityActivity OutputOutput OutcomeOutcome

IECIEC Block Level Block Level Convention Convention for for sensitising sensitising SarpanchesSarpanches

Gram Sabha Gram Sabha to acquaint to acquaint local local community community with the Actwith the Act

No of No of conventions heldconventions held

No of No of Sarpanches Sarpanches orientedoriented

No of Gram No of Gram SabhasSabhas held held

Sarpanches Sarpanches well aware of well aware of the Actthe Act

ImplementatiImplementation in on in Conformity to Conformity to legal legal processesprocesses

Wage Wage seekers seekers aware of aware of their Rights their Rights and able to and able to exercise exercise themthem

Monitoring Mechanisms • Monitors for internal and external monitoring must be

identified and trained at the State/ District and Block levels

• 100% verification of works at the Block level, 10 % at the District and 2% at the State level has to be ensured.

• Local vigilance and monitoring committees to be set up and trained

• Data Analysis and timely remedial measures • Follow up on feed back

Grievance redressal system

• Complaints book at GP level

• PO responsible for disposing complaints within 15 days

• DPC must review on Monthly basis

• Toll free Help Line

Fund Management

Fund Management• Dedicated NREGA accounts in a PSU Bank at district/Block/GP

levels • DPC/PO and GP Secretary/Gram Rogar Sewak to be authorised to

operate the account.• Demand Based release of Funds. No fixed allocation and Demand Based release of Funds. No fixed allocation and

installmentsinstallments• No allocations on a 50-30-20 pattern to GP-IP-ZP as in SGRYNo allocations on a 50-30-20 pattern to GP-IP-ZP as in SGRY• Estimation of fund requirement by implementing agency based on Estimation of fund requirement by implementing agency based on

demand for employmentdemand for employment• Cash Flow Management: to maintain 15 day payment cycle• Funds released by Centre : -Initial installment on Labour BudgetLabour Budget :Annual estimate of labour -Incremental installments on specific proposals of districtsIncremental installments on specific proposals of districts based on

physical and financial progress - Financial claims to be moved when 60% of available funds used• Proposal must be signed by District Programme Coordinator

•

Fund Management

• Documents needed for release of next installmentDocuments needed for release of next installment:– Proposal on prescribed form– UCs– Audit report for the last year(due on 30th September), in the

original form– Bank reconciliation statement, in the original form.– Requirement of funds to be indicated in the covering letter.– Recommendations of State Government about specific

amount required – MPRs on prescribed proforma should have been sent for all

months in the year.– Non-diversion and non-embezzlement certificate.– Compliance report of any condition imposed earlier– Outcomes and output are mentioned in UC.– Conformity to NREGA Processes