National Property Management Association From Acquisition to Disposal: Federal Rules for Greening...

National Property Management Association

From Acquisition to Disposal: Federal Rules for Greening the Asset

Management Chain


National Education Seminar

Las Vegas, Nevada

July 25-28, 2011

Barbara Matos

Department of Veterans Affairs

National Property Management Association 2

Overview Federal Footprint Environmental & Energy

Mandates Sustainable Practice Areas

• Green Purchasing• Recycling• Electronics Stewardship• Toxic Chemical Reduction• Greenhouse Gas Emissions

Reduction Reports & Measures Resources & Tools


Personal Property Management Principles

1. Maximize the return on your investment.Do life-cycle cost analysis. Calculate & communicate environmental & energy benefits

2. Manage the inventory effectively.Reduce the purchase, use, & disposal of hazardous materials

3. Minimize the cost of your management systems.Implement environmental management system (EMS)

4. Make excess the first source of supply.Think “green” at the start of the acquisition process

5. Maximize reuse.Conserve energy & natural resources

6. Meet national disposition objectives.Use environmentally sound disposition practices

7. Enhance recycling and energy conservation efforts.Ditto!

8. Ensure property managers are well trained. NPMA!!Include awareness of environmental requirements


Key Environmental & Energy Mandates

1970 – National Environmental Policy Act (NEPA)1970 – Clean Air Act (CAA)1972 – Clean Water Act (CWA)1976 – Resource Conservation and Recovery Act (RCRA)1976 – Toxic Substances Control Act (TSCA)1980 – Comprehensive Environmental Response, Compensation, and

Liability Act (CERCLA)1990 – Pollution Prevention Act (PPA or P2Act) 1992 – National Energy Conservation Policy Act (NECPA) 2002 – Farm Security and Rural Investment Act (FSRIA)2005 – Energy Policy Act (EPAct)2007 – Energy Independence and Security Act (EISA)2007 – EO 13423, Strengthening Federal Environmental , Energy, and

Transportation Management2009 – EO 13514, Federal Leadership in Environmental, Energy, and

Economic PerformanceFederal Acquisition Regulation


Resource Conservation and Recovery Act of 1976 (RCRA)

Establishes controls/programs for the management of hazardous, solid, & universal wastes (Recycling)

Requires federal agencies to establish procurement preference programs for products with recovered materials designated by EPA in its Comprehensive Procurement Guideline (CPG) (sec. 6002, RCRA) (Green Purchasing)

EPA has the enforcement authority to ensure compliance with RCRA requirements.


Comprehensive Environmental Response, Compensation and Liability Act of 1980

(CERCLA)

Provides a federal "SuperFund" to clean up uncontrolled or abandoned hazardous-waste sites as well as accidents, spills, & other emergency releases of pollutants & contaminants into the environment

Gives the EPA authority to find the parties responsible for any release & to ensure their cooperation in the cleanup

Enforcement through financial & criminal penalties


Pollution Prevention Act of 1990 (PPA)

U.S. Government Policy: “…Pollution should be prevented or

reduced at the source whenever feasible; Pollution that cannot be prevented should

be recycled in an environmentally safe manner, whenever feasible;

Pollution that cannot be prevented or recycled should be treated in an environmentally safe manner whenever feasible; and,

Disposal or other release into the environment should be employed only as a last resort and should be conducted in an environmentally safe manner."

Environmental Treatment

Disposal

Source Reduction

Recycle


Energy Laws: NECPA, EPAct, EISA

Federal energy mandates include provisions for:• Reduction in building energy

intensity & consumption• Reduction in water consumption• Purchase & use of Energy Star®

& energy- & water-efficient products

• Purchase of electricity from renewable resources

• Purchase of alternative fuel vehicles/alternative fuels

• Development of renewable energy technologies

If every American home replaced just one light with an Energy Star® Qualified

light, we would:•Save enough energy to light 3 million homes for a year;

•Save about $600 million in annual energy costs;

•Prevent 9 billion pounds of greenhouse gas emissions per year - equivalent to those from

about 800,000 cars.Source: EPA


Executive Order 13423, Strengthening Federal Environmental, Energy, and Transportation Management

Signed by President Bush January 24, 2007 Rescinded/consolidated prior “Greening the Government” EOs

• EO 13221, Energy Efficient Standby Power Devices, remains in effect Directs federal agencies to conduct their environmental, energy &

transportation-related activities in a manner that is: • environmentally, economically & fiscally sound

• integrated & continuously improving

• efficient, & sustainable Requires more widespread use of environmental management

systems (EMS) Council on Environmental Quality issued Implementing Instructions

March 29, 2007 Public Law 111-8, Omnibus Appropriations Act, 2009 (Section 748)

incorporated EO 13423 into law


Executive Order 13514, Federal Leadership in Environmental, Energy and Economic Performance

Signed by President Obama October 5, 2009 Expands previous energy reduction & environmental

performance requirements Requires federal agencies to meet sustainability goals leading

to a reduction in greenhouse gas (GHG) emissions Stipulates 95% of new federal agency contracts comply with

environmental requirements Requires federal agencies to submit an annual Strategic

Sustainability Performance Plan effective June 2, 2010 Tasks General Services Administration, in coordination with

other agencies, to develop recommendations for reducing GHG emissions related to the supply of products and services to the Federal Government


Federal Acquisition Regulation (FAR) Environmental & energy considerations are

incorporated throughout the FAR, including:• Part 2, Definitions• Part 4, Administrative Matters• Part 7, Acquisition Planning• Part 8, Required Sources of Supplies &

Services• Part 10, Market Research• Part 11, Describing Agency Needs• Part 13, Simplified Acquisition Procedures• Part 23, Environmental & Energy Considerations• Part 42, Contract Administration• Part 45, Government Property• Part 52, Solicitation Provisions & Contract Clauses

Supplemented by agency acquisition regulations

Think Green at the start of an acquisition!

FAR Part 7


FAR Interim Rule to Amend Executive Orders 13423 & 13514

• Effective May 31, 2011• Amends FAR parts 2,4, 5, 7, 11, 12, 13, 23, 36, 37, 39, & 52• Highlights – requires:

• Contractors to use double-sided, 30% postconsumer fiber paper (FAR part 4)

• Contractors who operate government-owned or -leased facilities to comply with an agency’s environmental management system (FAR part 23)

• Agencies to include sustainable acquisition requirements in synopses, acquisition planning, and description of needs (FAR parts 5, 7, & 11)

• Agencies to ensure 95% of new contract actions provide for green products & services. (New FAR subpart 23.1)

• Agencies to use green and energy efficient practices with regard to electronic equipment (FAR 39.101)

• Comments due by August 1, 2011. Interim rule available at http://www.gpo.gov/fdsys/pkg/FR-2011-05-31/pdf/2011-12851.pdf.

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Sustainability: Definition & Scope

“To create and maintain conditions, under which humans and nature can exist in productive harmony, that permit fulfilling the social, economic, and other requirements of present and future generations.”

Sustainable Practice Areas:

Energy Efficiency Renewable Energy Acquisition (Green Purchasing) Green Buildings Recycling Electronics Stewardship Fleets Toxic Chemical Reduction Water Conservation (EO 13423)

● New in E.O. 13514:

Support Sustainable Communities Reduce Greenhouse Gas Emissions


Green Purchasing

Agencies are required to: Use sustainable environmental practices in the acquisition of

goods & services, including biobased, environmentally preferable, energy-efficient, water-efficient, Electronic Product Environmental Assessment Tool (EPEAT)-registered electronics, & recycled content products – in 95% of new contract actions (New in EO 13514)

Use paper of at least 30% postconsumer fiber content Reduce or eliminate the acquisition, use, & disposal of toxic &

hazardous chemicals & materials Ensure that new construction & major renovation of agency

buildings comply with the Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings


What Does it Mean to Buy Green?

Green Purchasing & Affirmative Procurement mean specific products & services with certain environmental or energy attributes. Environmentally Preferable means a product or service that has a lesser or reduced effect on human health & the environment when compared with a competing product or service…

Green Purchasing considers the environmental & energy attributes of products, such as energy or water efficiency, recycled or biobased content, & low or no-toxic or hazardous constituents

Green Purchasing also takes into account resource use, manufacturing process, transportation, & waste disposal


To Whom & How Do Green Purchasing Requirements Apply?

Green Purchasing requirements apply to All Federal agencies and their contractors All acquisitions, including micro-purchases made by purchase

& fleet cardholders Support services contracts as well as direct purchases Mandatory sources of supply Requirements generators Personal Property Managers, considering that excess is the

first source of supply

Green Purchasing requirements should appear in Acquisition planning Scopes of work Specifications Design drawings Contracts Evaluations


Components of the Federal Green Purchasing Program

Recycled content products designated by EPA Energy Star®/energy-efficient products Low standby power devices (“Vampire” devices) Energy from renewable resources Water SenseSM/water-efficient products BioPreferredSM products designated by USDA Alternative fuel vehicles/alternative fuels Non-ozone depleting substances – EPA “SNAP” Program Products with low or no toxic or hazardous constituents Environmentally preferable products

• “Green” electronics - EPEAT-registered products Printing & writing paper with 30% postconsumer fiber


Recycling

Agencies are required to: Implement sustainable practices

for pollution & waste prevention Maintain cost-effective waste

prevention & recycling programs Divert at least 50% of non-

hazardous solid waste by the end of FY2015 (EO 13514)

Divert at least 50% of C&D debris by the end of FY2015

Increase diversion of compostable & organic material from waste stream (EO 13514)

Recycling just 1 ton of aluminum cans conserves more than 207 million Btu, the equivalent of 36 barrels of oil or 1,665 gallons of gasoline.

Every ton of mixed paper recycled can save the energy equivalent of 185 gallons of gasoline.

(www.epa.gov/epawaste/nonhaz/municipal/pubs/msw07-fs.pdf)


What Does it Mean to Recycle?Series of activities, including collection, separation, & processing by which products or other materials are recovered from the solid waste stream for use in the form of raw materials in the manufacture of new products other than fuel for producing heat or power by combustion.

Sample RecyclablesSample Recyclables

PaperPaper PlasticPlastic

AluminumAluminum Glass Glass

ElectronicsElectronics BatteriesBatteries

Construction & demolition debrisConstruction & demolition debris

Note: Under the federal disposal process, recycling is considered an abandonment/destruction action


Recycling – It Pays $$$$$$

Public Law 103-329, Section 608 Authorizes federal agencies to receive & use funds

resulting from the sale of materials recovered through recycling or waste prevention programs

These funds are available until used for:

• Acquisition, waste reduction/prevention & recycling programs

• Other environmental management programs, including, but not limited to, development & implementation of pollution prevention programs

• Other employee programs as authorized by law or as deemed appropriate by the head of the agency


Electronics StewardshipAgencies are required to: Implement sustainable practices for electronic

equipment management throughout their life cycle• Have a written plan to implement electronics

stewardship practices

• Join the Federal Electronics Challenge or implement an equivalent electronics stewardship program

Implement best management practices for energy efficient management of servers & federal data centers (EO 13514)

National Strategy for Electronics Stewardship (July 20, 2011) www.epa.gov/epawaste/conserve/materials/ecycling/taskforce/index.htm

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Electronics Stewardship: A Life Cycle Approach

Acquisition• At least 95% of electronics

are EPEAT-registered (www.epeat.net)

Operations & Maintenance • Power management

(including ensuring Energy Star® features are enabled)

• Extend useful life of electronics

• Duplex (double-sided) printing

End-of-Life• Environmentally sound

disposition practices


Electronics Disposition Options

REUSE Within agency Exchange/Sale Authority Stevenson-Wydler Act GSA’s Computers for Learning Program (EO 12999) Within Federal Government GSAXcess

• Donation to States

GSA Auction Sales contracts Take-back Programs

RECYCLE MOU with UNICOR GSA Environmental Services Schedule 899 Certified Recycler Take-back Programs

Remember! Prior to disposal Check all drives for media Ensure that hard drives & other media storage components have been sanitized of data Use least destructive method of sanitization where possible Remove all asset tags Exercise “due diligence”


Toxic Chemical ReductionAgencies are required to: Reduce the quantity of toxic & hazardous

chemicals & materials acquired Implement sustainable practices for the reduction

or elimination of the acquisition & use of toxic or hazardous chemicals • Written plan to identify & reduce the release & use

of toxic & hazardous chemicals & substances, including ozone-depleting substances

• Applies to all appropriate organizational levels, facilities, & acquisition activities

Implement integrated pest management & other appropriate landscape management practices

Helps agencies to reduce greenhouse gas emissions


Ozone-Depleting Substances (ODSs)

Specific E.O. 13423 requirements for ODSs, include: Identify & maximize use of safe alternatives to ODSs

through EPA’s Significant New Alternatives Policy (SNAP) Program http://www.epa.gov/ozone/snap

Include in agency plans actions to eliminate the use of ODSs in new equipment & facilities

Revise personal property management policies & procedures to preclude the disposal of ODSs removed or reclaimed from federal facilities or equipment…without prior coordination with the Department of Defense (DoD)

Where a critical requirement for DoD missions, federal agencies shall transfer recovered ODSs to DoD


EO 13514 GHG Emissions Reduction Requirements

EO 13514 requires agencies to “measure, report, and reduce their greenhouse gas emissions from direct and indirect activities.”

6 Primary GHGs:•Carbon Dioxide (CO2)•Methane (CH4)•Nitrous Oxide (N2O)•Hydrofluorcarbons (HFCs)•Perfluorcarbons (PFCs)•Sulfur Hexafluoride (SF6)


Greening the Asset Management Chain: Sustainable Supply Chain Management

“Sustainable supply chain management (SSCM) isdefined ‘as the strategic, transparent integration andachievement of an organization’s social, environmental,and economic goals in the systemic coordination of keyinter-organizational business processes for improving thelong-term economic performance of the individualcompany and its supply chains.”

Craig R. Carter, Ph.D., Associate Professor of Supply Chain ManagementUniversity of Nevada, 2008


Benefits: Sustainable Supply Chain Management

Environment/Energy People/Agency/Nation FinancialConsiders source of materialsReduces pollution/wasteConserves energy, water, & other natural resources Uses renewable resourcesPrevents emissions of greenhouse gases, & air & water pollutantsExtends useful life span of electronics & other productsEnsures environmentally safe disposal at end-of-lifeReduces need for new landfills and incinerators

Reduces potential for human exposure to toxicsImproves worker health & safetyCreates new jobs & markets Reduces dependence on foreign oilIncreases national securitySupports agency missionHelps meet legal requirementsReduces need for special handling, storage, & equipment Reduces documentation & reporting requirements

Reduces financial liabilities

Saves $$$/avoids costs

Life cycle cost effective

Drives markets & stimulates development of greener products & technologies

Creates new jobs & markets


Reports & Measures Federal Agency Integrated Strategic Sustainability

Performance Plans (SSPP)• Goals 1, 2, 3, Greenhouse Gas Emissions• Goal 7, Pollution Prevention & Waste

Management• Goal 8, Sustainable Acquisition• Goal 9, Electronics Stewardship

• All agency plans are available at www.whitehouse.gov/administration/eop/ ceq/sustainability/plans

• Office of Management and Budget Sustainability/Energy Scorecard


Resources & ToolsFedCenter Web portal for comprehensive federal environmental stewardship &

compliance assistance information Arranged by Program Areas, including the Sustainable Practice

Areas under EOs 13423 & 13514 Provides links to laws, regulations, guidance, & policies; supporting

information & tools; training, presentations, & briefings; conferences & events

www.fedcenter.gov

Federal Electronics Challenge (FEC) Helps federal agencies address electronics lifecycle management Provides national strategies, tools, training, & technical assistance,

networking & recognition opportunities Manages FEC Annual Reporting Form (through FedCenter) www.federalelectronicschallenge.net


Resources & Tools

Environmental Protection Agency: • Comprehensive Procurement Guidelines www.epa.gov/cpg• Energy Star Program www.energystar.gov• Environmentally Preferable Purchasing Program www.epa.gov/epp• Major Environmental Laws www.epa.gov/lawsregs/laws/index.html• Responsible Recycling (R2) Practices

www.epa.gov/wastes/conserve/materials/ecycling/certification.htm• Recycling/Pollution Prevention www.epa.gov/epawaste/index.html• Regulatory Information by Environmental Topic

www.epa.gov/lawsregs/envtopics/index.html

Department of Energy:• Alternate Fuel Vehicles and Alternate Fuels

www1.eere.energy.gov/vehiclesandfuels/epact/• Energy Efficient Products www1.eere.energy.gov/femp/

Federal Acquisition Regulation: www.acquisition.gov/far/


Resources & ToolsU.S. Department of Agriculture: BioPreferredSM Program www.biopreferred.gov/

General Services Administration: Recycling Program www.gsa.gov/recyclingprogram Environmental Products www.gsa.gov/enviro Second Generation Federal Strategic Sourcing Initiative

Office Supply Blanket Purchase Agreements www.gsa.gov/portal/content/141857

GSAAdvantage! (Environmental Aisle) www.gsaadvantage.gov

Federal Prison Industries (UNICOR): Electronics Recycling www.unicor.gov• Packaging information

www.unicor.gov/recycling/packageinfo.cfm?navlocation=Packaging%20Information


Environmental Benefits & GHG Emissions Calculators

Promote green purchasing, recycling, electronics stewardship, & other sustainable practice areas by quantifying the environmental & energy benefits

Demonstrate life cycle value Facilitate environmental compliance Facilitate property management

functions Facilitate reporting requirements


Environmental Benefits & GHG Calculators Library

Electronics Environmental Benefits Calculator www.federalelectronicschallenge.net/resources/bencalc.htm

Energy Star Cost Savings Calculatorswww.energystar.gov/index.cfm?c=bulk_purchasing.bus_purchasing

Greenhouse Gas Emissionswww.epa.gov/climatechange

Promoting Green Purchasingwww.epa.gov/epp/tools/epp_metrics.pdf

WAste Reduction Model (WARM) www.epa.gov/climatechange/wycd/waste/calculators/Warm_home.html (Updated August 2010)

GSA Carbon Footprint Tool www.gsa.gov/carbonfootprint

GSA Carbon-Equivalency Savings Tool www.gsaauctions.gov/html/carbonequivalency_print.htm(Launched April 22, 2011)

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Reusing this item instead of buying new is like saving the carbon equivalent of...Select an Equivalency: 58.26 years of driving a car34,075.88 gallons of gasoline used

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Environmental Benefits & GHG Calculators

GSA Carbon-Equivalency Savings Tool

EnergyStar Cost Savings Tool

Buying 100 EnergyStar exit signs instead of 100 standard exits signs reduces as much air pollution as if nearly 43 cars were removed from the road for an entire year


Conclusion – Making the Connection

Acquisition planning Maximize use of excess propertyUtilizationReuseInventoryStorageDisposition

• Sales• Donations• Transfers• Recycling (A&D)

Improved asset managementReduced Costs/LiabilitiesReports & measuresStewardship

Think “Green” at the start of the acquisition processSource reduction/ ReuseWaste/pollution preventionGreen PurchasingManagement of toxic & hazardous

materialsRecyclingEnergy efficiencyWater conservation

Vehicle fleet managementElectronics stewardshipGreen buildings/sustainable designSustainable Supply Chain ManagementReduced costs/liabilitiesReports & measuresStewardship

CPPM MAN


Thank You!

[email protected] (202) 461-6930

National Property Management Association From Acquisition to Disposal: Federal Rules for Greening...

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