NATIONAL INSTITUTE OF TECHNOLOGY MEGHALAYA Meghalya/IDP NIT Meghala… · program in Mechanical...

TECHNICAL EDUCATION QUALITY IMPROVEMENT PROGRAMME

(TEQIP)

PHASE‐III

NATIONAL INSTITUTE OF TECHNOLOGY MEGHALAYA

FORMAT FOR INSTITUTIONAL DEVELOPMENT PROPOSAL

for Sub‐component 1.1

Institutional Development for Participating Institutions

(The filled‐in proposal along with attachments should not exceed 20 to 30 pages)

1. INSTITUTIONAL BASIC INFORMATION

1.1 Institutional Identity

Name and address of the Institution

: NATIONAL INSTITUTE OF TECHNOLGY MEGHALAYA, Bijni Complex, Laitumkhrah, Shillong, 7930023

Year of establishment :

2010

Is the Institution AICTE approved? Furnish AICTE approval No

:

:

Yes/No __________________________________________

Type of Institution : Govt. funded/ Govt. aided/NIT Status of Institution : Autonomous Institution Status by UGC/Non‐autonomous/ Technical

University/ Deemed to be University or University Engineering Faculty/ Department/ Constituent Institution

Name and Designation of Head of the Institution (Full time appointee)

: Dr. S. B Singh, Director (i.c) [ Permanent Director is likely to join very shortly]

1.2 Academic Information:

Engineering UG and PG programmes offered in Academic year 2016‐17:

NBA Accreditation Status of UG and PG programmes as on 31st December 2016:

Total no of programmes eligible for accreditation (at least one batch pass out): 3

No. of programmes accredited: NIL

No. of programmes applied for accreditation: NIL

Status of Faculty Associated with Teaching Engineering Students (Regular & Contract) as on 31st December 2016:

No. o

f Sanctioned Regu

lar Posts

Present Status : Number in Position by Highest Qualification

Total N

umber of regu

lar faculty in

Position

Total V

acan

cies

Total N

umber of contract faculty in

Position

Doctoral Degree Masters Degree Bachelor Degree

Engineering Disciplin

es

Supporting Disciplin

es

(Physics, Chemistry,

Maths and English/ other

langu

ages

Engineer ing Disciplin

es


es



langu

ages

Engineering Disciplin

es


es



langu

ages

R C R C R C R C R C R C

1 2 3 4 5 6 7 8 9 10 11 12 13 14=

(2+4+6+8+ 10+12)

15=(1‐14) 16= (3+5+7+9+ 11+13)

56

31 4 18 2 0 16 0 1 0 0 0 0 49 7 23

R=Regular, C=Contract

S. No

Title of programmes

Level (UG, PG, PhD)

Duration (Years)

Year of starting

AICTE sanctioned annual intake

Total student strength in all years of study

1 B.Tech UG 4 2010 150 per year

2 M. Tech PG 2 2013 90 per year

3 PhD PhD 2013

2. INSTITUTIONAL DEVELOPMENT PROPOSAL (IDP) (Implementation period : April 2017‐ March 2020)

2.1 Give the Executive Summary of the IDP (max 2 pages). NIT Meghalaya came into existence in 2010 under the mentorship of SVNIT, Surat. It started functioning from its temporary campus in Shillong in 2012 and its permanent campus is currently under development at Cherapunjee. The campus will come up with state‐of‐the‐art infrastructures and all the necessary modern amenities while maintaining harmony with the serene environment of Cherrapunjee where the institute is likely to shift in 2018. The aim is to build it to be a centre of excellence in education and research in the fields of engineering, science and technology. The vision is to develop it to be an Institution vibrant with academic activities and bubbling with youthful creative energy. The challenge is to overcome the apparent disadvantages of its remote location and turn them into advantage.

The Institute's efforts since the starting of its functioning in Shillong have been to set‐up the best possible facilities within the constraints of a temporary campus with limited available space, build‐up a very talented pool of human resource and create an excellent environment for learning and research. The Institute has been able to achieve some success in its endeavor and in 2016, in the first ever Institutional Ranking in the country under National Institutional Ranking Framework (NIRF) the Institute was ranked 57th among 3000 odd engineering institutions. While topping the 11 new NITs, it has been ranked 15th among all the 31 NITs.

The Institute currently offers B. Tech. programme in five disciplines, M. Tech in five specializations, M. Sc. in three streams and Ph. D. programme in various Engineering, Science disciplines and Humanities. It shall always strive to provide the best possible environment for learning and research. Endeavour shall be to imbibe the spirit of creativity and entrepreneurship in its students. NIT Meghalaya shall be an Institution that does not remain isolated from its surroundings. It shall closely interact with the stake holders, the society, the governments, the NGOs and shall strive to work for the betterment of the state, the region and the nation.

The vision of the institute is to be, “A Centre of Excellence vibrant with academic activities and bubbling with youthful creative energy, making significant contribution to the World of Knowledge and Technology and to the Development of the State, the Region and the Nation.”

The mission of the institute has been to impart quality education in the fields of Engineering, Science and Technology at Undergraduate as well as Postgraduate levels with special attention to encourage innovation and creativity in these fields in a clean and healthy environment, and to engage in creation of knowledge and development of technologies through effective research programs. The institute is guided by the following principles.

Every entity deserves respect; responsiveness, fairness and transparency are keys to it.

Role of an academic institution is to enable unhindered exchange of knowledge.

True education promotes the spirit of enquiry.

Nurturing of talent and promotion of creativity must for achieving excellence.

Learning is a lifelong process.

Examination and evaluation processes are tools to enable better learning, not the ends.

Every effort is to be made to take the benefits of science and technology to the poor and underprivileged.

Rural development is must for balanced development of the nation.

Protection of the environment must get priority.

The institute has five Engineering Departments:

o Civil Engineering Department o Computer Science and Engineering Department o Electrical and Electronics Engineering Department o Electronics and Communication Engineering Department o Mechanical Engineering Department

There are four other departments that support these Engineering Departments while imparting quality education in their respective areas: o Department of Chemistry o Department of Humanities and Social Sciences o Department of Mathematics o Department of Physics

Every department of NIT Meghalaya is endowed with its own mission and vision that complements to the mission and vision of the institute. Each of these departments have prepared a plan of action for future development. Each department has identified their respective areas of strength and weakness. The strengths are exploited to take the institute to newer heights and to generate revenue wherever possible. The weak areas

are being considered as challenges so that expertise in those particular domains can be developed to the highest level of expertise.

The Civil Engineering depart has seven faculty members of whom six are Ph.D holders and one has submitted the thesis and about to defend her research work. They have published their research works in reputed peer reviewed journal publishers like Taylor and Francis, ASCE, Elsevier, Springer, Techno Press etc. They have received grant from agencies like DST and State Government Departments for their projects and there are seven PhD scholars in the department. The Department has conducted consultancy in testing, structural design and vetting, soil and water characterization offered by different organization like CPWD, Shillong, NEEPCO Ltd., Power Grid Corporation India Ltd., MUDA, Shillong, Indian Air Force, Shillong, NRL Assam etc.

The Computer Science and Engineering department has facilities to support teaching activities needed for a batch of 30 students (per semester). It has a well‐qualified and experienced faculty team consisting of 12 faculty members, out of which 6 are PhD holders and another faculty member is awaiting his PhD defense. The Computer Science & Engineering department makes all efforts in imparting high quality education to its motivated students. One of the important roles of this department is to develop Computer Engineers who can deliver their expertise to satisfy the needs to the Software and IT services in the country. The department is actively engaged in various research activities in diverse domain of computer science. The department of offers B. Tech programme, the full‐time M.Tech. programme and the Ph. D. programme (full‐time and part‐time).

The Electrical Engineering department has eleven faculty of whom seven have PhD and the remaining four are likely to obtain their PhD degree soon. The department has ten specialized laboratories that cater to conventional learning at the preliminary stages to sate of the art at the advanced levels. The faculty of the department have published papers in journals of international repute and the faculty members have filed three patents. The department has identified three areas, (i) Wide Area Monitoring, Protection and Control of Power System, (ii) Renewable energy & Smart Grid and (iii) Digital Control of Advanced Drives as areas as its thrust and have proposed a plan of about `4.10 crores for the procurement of equipment and software. The department has also furnished a time bound plan for the training of faculty and staff in various aspects of technical, non‐technical and pedagogical knowledge.

The Department of Electronics and Communication Engineering (ECE) was established in 2010 with the inception of National Institute of Technology Meghalaya. The department offers B. Tech Programme with an intake capacity of thirty and M. Tech Programme with an intake capacity of twenty in Electronics and Communication Engineering and Ph.D. program in various specialized areas of Electronics and Communication Engineering. The major research areas of the department include High Speed and Low Power VLSI, Computer Arithmetic, Wireless Sensor Networks, Cognitive Radio, Antenna Design, Signal Processing and MEMS. The major objective of the Department is to impart high quality technical education and research with a strong foundation in Electronics and Communication Engineering. The major areas of faculty expertise of the department include VLSI Systems, Microelectronics & MEMS, High Performance Computing, Signal and speech Processing, Digital Signal Processing, Communication and RF & Microwaves Engineering. The department has ten faculty members of whom six are with PhD degrees and the remaining four are in the process of acquiring the PhD degree in 2017‐18.

The department of Mechanical Engineering at NIT Meghalaya was started in 2013 and is running the B.Tech. program in Mechanical engineering, M.Tech. program with specialization in Fluid and Thermal Sciences and PhD program. The student intake in the B.Tech programme is thirty. The department has ten faculties as of date and the staff strength is eight. The department has specializations in the field of Fluid Mechanics, Fluid Power and Control, Thermal Sciences, Applied Thermodynamics, Renewable Energy, Bio heat Transfer, Design and Manufacturing, Sustainable Manufacturing, Materials Engineering, Vibration and Acoustics, and Fracture Mechanics.

All other Departments, namely Chemistry, Humanities and Social sciences, Mathematics and Physics were established in 2010 when NIT Meghalaya came into existence. There are six faculty members in Chemistry and Physics Departments, and seven in Mathematics, all of whom have PhD degrees. The Department of HSS has two faculty members, one with PhD in English whereas the other Faculty is from Business management whose is like to submit his PhD thesis shortly. The Chemistry and Physics Departments are very actively involved in research and published numerous papers in journals of repute from international publications such as Elsevier, Springer, Taylor and Francis and Elsevier. Both these departments have received projects from various funding agencies and have international collaborations. NIT Meghalaya started the M.Sc program in Physics, Chemistry and Mathematics from the year 2015 with an enrolment of 16 students in each of these subjects.

All these departments work in unison as a coherent unit so that the best of education and the best of facilities can be provided to the students of National Institute of technology Meghalaya. It is pertinent to mention here that almost 50% of the students in NIT Meghalaya come from the reserved categories, of which a major chunk are the ST students. The institute is dedicated to develop these students in such a way that a strong pool of technical man power is available for the state of Meghalaya and for the country.

2.2 Provide an action plan with timelines for : (not more than 1 page for each sub‐activity) (a) Improving the learning outcomes of the students 1. Faculty training (qualification upgradation, subject upgradation & research competence, Pedagogical training, participation in conferences, seminars/workshops etc.) Each department of NIT Meghalaya has presented a plan for the upgradation of the faculty which is presented in the table below

Activity Department Timeline

Qualification upgradation:

Civil Engineering Department In this department, out of seven faculty members, only one is without a PhD degree who has already submitted her thesis.

Computer Science and Engineering: The CSE department has 12 faculty members of whom 6 have PhD degree and 1 will be defending his thesis shortly. The remaining 5 members are pursuing PhD

All five non‐ PhD members are expected to submit their thesis in 2017‐18.

Electrical Engineering: Out of the 11 faculty in the department, 7 are with PhD and one has submitted his thesis.

The remaining three members will submit their thesis in 2017 calendar year.

Electronics and Communication Engineering: This department has 10 faculty members of whom 6 are with PhD degrees. Of the remaining 4, 2 have submitted their thesis and the remaining two are like to submit their thesis shortly.

All non‐ PhD members are expected to submit their thesis in 2017‐18.

Mechanical Engineering: The department has 10 faculty members, all of whom are PhD degree holders.

Some members have raised the desired for post‐doctoral fellowships in the next three years if the same is permitted under TEQIP

Chemistry Humanities and Social Sciences Mathematics Physics

All the faculty of these departments have PhD except one in HSS dept who will be submitting his thesis shortly. chemistry

Subject upgradation:

Civil Engineering Department: The Civil Engineering Department has developed expertise in the field of structural engineering, thin walled structures, earthquake resistant designs, hydraulics and water resources. However, there are two areas that the department has identified where significant advancement is required, namely Transportation engineering and Environmental engineering. Another area where the Department would like to develop its expertise further is Structural Engineering.

The department has plans to develop labs in some specific areas. These include shake tables, earthquake simulators, geothechnical setup, drainage and seepage tank among many other major equipment. The project sum of money required for the procurement of all these items is around `7.9 crores. These will be procured over a period of three years commencing from 2017‐18. The department would also like to recruit faculty (contractual) in several areas of specialization.

Computer Science and Engineering: The department has developed expertise in some core areas of Computer Science. The department has identified two core areas where it would like to develop its competence and expertise, namely embedded systems and high performance computing. Other specialized areas that the department envisages to develop are Data Science and data Analytics lab, Computer Graphics lab, SDN Lab, Computer Vision and Machine learning lab.

The department wants to develop the embedded systems laboratory in a phased manner for the next three years, beginning in 2017‐18, by procuring 50 systems worth `50000000. The major components to be procured for the embedded systems laboratory include micro controllers and sensors along with other electronic components. The HPC lab will be developed over the next four years with the procurement of 10 nodes of Multicore CPU with certain benchmarks and clustering peripherals, which is estimated to cost around `1.2 crores. The specialized will be developed over a period of 5 years with an estimated cost of `1.54 crores.

Electrical Engineering: The department has already developed expertise in Power systems, Power electronics and Control systems. The areas which the department would like to develop in near future are Wide Area Monitoring, Protection and Control of Power System, Renewable energy & Smart Grid, and Digital Control of Advanced Drives. The department would also like to recruit faculty in specializations in Electric Machines and Drives.

To develop the department procurement of equipment like Real Time Digital Simulator, (RTDS) with Voltage and Current Amplifiers. Phasor Measurement Units with Synchronized Satellite Clock, High Voltage DC Transmission System, STATCOM Training System, Transmission Line Simulator, Solar PV system, Wind Turbine Emulator and Wind Energy Training system and several other major systems. An amount of `10.54 crores has been projected by the department to be spent for this purpose over a period of three years commencing from 2017.

Electronics and Communication Engineering: The department has developed expertise in the fields of The major research areas of the department include High Speed and Low Power VLSI, Computer Arithmetic, Wireless Sensor Networks, Cognitive Radio, Antenna Design, Signal Processing and MEMS.

The department plans to procure equipment like PMOD modules (ADC/ DAC, LCD Display etc) set for ZED boards Spice licence, Embedded Systems Software Kile, Micro‐controller kits(8051), IOT kit with sensors (temperature, pressure, accelerometer, DC motors, GPS etc.) Microprocessor Kits, CST‐Computer Simulation Studio, COMSOL Multiphysics, Work Station, Fabrication facility in mm wave frequency for 5G systems. The project cost over the next four years is `8.68 crores.

Mechanical Engineering: The department has expertise in areas such as Fluid Mechanics, Design and Manufacturing, Fluid power and control, Thermal sciences, Applied thermodynamics, Renewable energy, Bio heat transfer, Vibration and Acoustics and Fracture mechanics.

The department over the next two years would like to develop expertise in the areas of Micro and nano fluidics, renewable energy, solid mechanics, aerodynamics and gas dynamics and robotics. This will be done in a 2017‐18 through recruitment of faculty (contractual) in these areas. Areas like operations research, industrial management, optimization techniques and tribology will be developed by training of faculty in the respective areas over the next three years. Some labs have been identified where extensive development is required through procurement of equipment over the next three years at an estimated cost of `16 crores.


All the Departments have developed their own plans for development. Chemistry and Physics departments are procuring instruments that are common between these two depts., like XRD, SEM, TEM etc. The combined requirement of these departments is about `16 crore. These equipment are planned to be procured as soon as the permanent campus is available to the institute.

Pedagogy: NIT Meghalaya has a mix of experienced and young faculty. Being one of the newer institutes the young faculty grossly outnumber the experienced ones. Therefore pedagogy is taken very seriously by the institute and two workshops have already been organized on pedagogy in 2014 and 2016

Regular workshops will be organized in‐house or faculty will be deputed for pedagogical training. The institute has already initiated the OBE system and therefore extensive training of the faculty in this aspect is planned over the next two years.

Participation in Conferences/ workshops:

Civil Engineering Department: The department plans to deploy its faculty in various conferences, workshops and symposia depending on requirement, availability and feasibility.

Faculty will be sent for conferences and workshops over a period of 3 years.

Computer Science and Engineering: The department has already organized 6 workshops including a GIAN course. The faculty members of the department are members of scientific and technical societies like IEEE.

The department wants to conduct training programs / workshops or send its faculty members for such events in the following areas: Cyber Physical security, IoT, Formal methods, Cloud security, Image processing, Real time data analytics, SDN and network hyperconvergence. These workshop will be conducted/ participated in a span of 3 years with an expected expenditure of `3200000

Electrical Engineering: The electrical engineering department has identified the following areas where the faculty with be imparted training or sent to workshops/conferences for upgradation; These areas are Control systems, Instrumentation, Microprocessor and Energy system.

The department plans to deploy its faculty for training and workshops in the mentioned areas in a time period of three years.

Electronics and Communication Engineering: i) The faculty of the department are actively

involved in research and consultancy work. However there is few knowledge regarding IPR. Faculty should undergo IPR training and there should be a follow up every year.

ii) Organizing “Faculty development program for Entrepreneurship development”, Faculty development program for Teaching and Research practices”, etc. will give an initial training to the young faculty of the department.

iii) It is proposed that bi‐monthly Lecture series are arranged in the department where eminent faculties, researchers, industrialists, entrepreneurs, motivators, from different parts of the country working in different fields and have earned reputation are invited to deliver lectures where they share their growth from the environment of student hood towards a successful person today.

iv) Faculty outreach program to boost and motivate the faculty in adopting tasks, improve the deliberation of the faculty in classrooms/ or in administrative responsibilities

All these trainings are to be imparted over the next three years, commencing from 2017‐18

Mechanical Engineering: the department would like its faculty to attend workshops and conferences in the areas of Robotics, IPR and computational fluid dynamics.

The department has identified IPR as a major area where the faculty of this department are to be trained. Training in areas such as Robotics, and computational fluid dynamics will be imparted over a period of three years.


These departments have projected needs for trainings /conferences /symposia in various fields where faculty will be deputed over the next three years.

2. Staff training (Technical & Administrative staff) Every department of the institute has planned for training of the technical and the administrative staff. Already some of the technical staff have been sent to tool rooms and vocational training institutes for advanced and specialized training in certain specific fields. The technical staff of ECE department have been sent for industrial training in collaboration with Cadence. Technical staff of the CSE department have been sent for training on IP6 to workshops organized in collaboration with BSNL. The technical staff of Mechanical Engineering department have been trained from the Indo‐German tool room. The administrative staff are sent for various training from time to time as per requirement. The institute as a whole and the various departments have proposed several training programs over the next three years for the staff, both technical as well as administrative. It has also been decided that technical staff would be trained during the summer vacations when the teaching/ laboratory load is minimum. The library staff have been sent for training from time to time. NIT Meghalaya would like to send its library staff for training in various library management software as well as in smart interfaces so that the library of the institute can be developed into a smart library where not only books but all types of modern leaning resources can be made available. 3. Increasing capacity of UG, PG and PhD education (increasing enrolment and starting new UG, PG and PhD programmes) NIT Meghalaya is currently functioning from a temporary campus where it has rented four buildings from the North Eastern Hill University. Due to the non‐availability of space, the number of students in UG has been restricted to 30 per branch. The Institute is likely to shift to the new permanent campus at Cherrapunji in 2018. The infrastructure is being developed in Cherrapunji with a vision that the intake can be increased to 60 per UG programme. Over the subsequent five years, i.e. up to 2022 this intake would be gradually increased to 90 per UG programme. Meghalaya is one of the bio‐diversity hotspots of the world because of its rich flora and fauna. The institute has already prepared a vision document where it has planned to set up a Biotechnology department within the next three years. This Department will have UG PG and PhD programmes. On similar lines, the institute has plans to open a Nanotechnology Department and a Centre for Fabrication of VLSI. The institute would also like to play a part in the social development of a remote and backward state. Therefore, vocational training centres will be set up in the institute where the tribal youth of the state will be given training in trades like plumbing, electrician, carpentry, mobile repairing etc. The plan for increase in intake and the opening of new departments is enclosed in Annexure 1 4. Investing in smart classrooms, campus Wi‐Fi (24*7 broadband connectivity and Wi‐Fi access in all academic and administrative buildings and hostels (with a minimum of 2 MBPS speed for each connection)), e‐library etc. In the permanent campus that is coming up at Cherrapunji, 30 smart classes have been planned to be set up. All these classes will have interactive boards, projection and recording facilities. Even though we are currently operating from a temporary campus, around 12 classrooms have been provided with smart boards and projection facilities. In the permanent campus, 5 studios are projected to be developed so that high quality video lectures can be prepared for the students. The entire campus as well as all the hostels are Wi‐Fi enabled in this temporary campus. In the permanent campus adequate provisions have been made in the project so that Wi‐Fi facilities are provided to the entire campus including the hostels and the residential areas. In addition to the smart classes and the studios, there will be adequate facilities for video conferencing and at least three dedicated video conferencing facility will be developed. In the temporary campus we have one dedicated IP based video conferencing facility. 5. Improving the academic performance of SC/ST/OBC/academically weak students through innovative methods, such as remedial and skill development classes, peer assisted learning for increasing the transition rate, non cognitive skills and pass rate

As per the NIT structure the home state has 50 % share of the total seats. For the home state seats, the state reservation policy of Meghalaya is applicable where 80% of the seats are reserved for the ST candidates and 20% of the seats are in the open category. In the other 50% of the seats the central reservation policy is applicable. Therefore, the total number of students in reserved categories exceed 50%. To improve the performance of these students a scheme of Mentor teacher is applied. Every student is under a mentor teacher who monitors the progress of the student, counsels the student and also maintains a connection with parents. Apart from this, there are two trained psychological counsellors, one male and another female who regularly counsel the students on various aspects including personal problems. Remedial classes are regularly conducted for the weaker students. The students from Meghalaya have been particularly found to be weak in Mathematics. Special remedial classes in Mathematics are conducted so that the performance of the students can be enhanced. The student performance after each semester is monitored. A sample statistical report is attached in Annexure 2.

6. Instituting academic and non‐academic reforms including programme flexibility (Is there any need to revise the curriculum? When it was last revised?)

NIT Meghalaya has a very robust system for the development of its curriculum. There is a Departmental Academic Committee (DAC), that can recommend any change in curriculum, either major or minor. Whenever the DAc feels that any change is necessary, the new curriculum is sent to at least three experts from external institutes, preferably IITs. The feedback from these experts are presented to the Academic Program Committee (APC). The APC meeting is held twice a year and it consists of HoDs of all departments. The minutes of the APC is presented to the senate of NIT Meghalaya. Based on acceptance of rejection of the recommendations by the senate, a curriculum is modified. Being a new institute, the curriculum of all subjects of NIT Meghalaya have been revised so that the best possible and most recent development can be provided to the students. Moreover there are internal academic audit committees for every department. External Academic Audit was conducted in 2015 and the next External Audit is due in 2017.

(b) Improving employability of the students 7. Increasing interaction with industry (What are the industries located in the vicinity? What role of industry is perceived for the institute?) Meghalaya being remotely located does not have many industries. There are a few cement factories and a few hydroelectric plants in the state. Regular site visits are organised for the students from the respective departments so that the students get an exposure to the industrial set‐up. It is mandatory for the students to undergo industrial training for at least six weeks at the end of sixth semester. If student want to utilize their second or fourth semester breaks for industrial training, the institute facilitates the same. The institute has also tied up with some industries as centres of excellence. HO has established a Centre for Excellence in Computer Science and talks are on with firms like national Instruments, Texas Instruments, Keysight Inc to work out industrial collaborations. 8. Student career counselling and placement There is a dedicated cell at NIT Meghalaya that manages the placement activities of the students. The cell is headed by a Chairman and has one member from each of the Engineering and the Science departments of NIT Meghalaya. A modern Training and Placement facility has been created with four interview rooms, one conference room and one multipurpose hall. The centre has facility for on‐line as well as off‐line recruitment tests and video conferencing. The students are counselled in house by the members of the placement cell and at times professional agencies like M/s Co‐Cubes have been engaged. Student are trained through mock tests, Personal interviews and individual counselling. Apart form the placement, the Training and Placement cell also assists the students in arranging industrial trainings. The placement of students has been in the range of 85‐ 90 % for all the batches that have passed out from the institute. Students of the institute have been placed in reputed organizations like Power Grid Corporation of India, POSOCO, State electricity boards, Indian Navy, Microsoft, IBM, Tech Mahindra, Virtusa, to name a few.

(c) Increasing faculty productivity and motivation 9. sponsored research, consultancy and other revenue generating activities NIT Meghalaya encourages faculty of the institute to engage in research through sponsored research projects and consultancy. Proper guidelines for the execution of the sponsored research projects as well as consultancy have been framed by the Institute and is a part of the ordinance of NIT Meghalaya. Relevant portions of the guidelines are enclosed in Annex 3. The rules allow a significant portion of the money available under the “overheads” component to be transferred to the PDA of the respective investigator. Apart from sponsored

projects, there is a provision for start‐up projects which are funded by NIT Meghalaya up to an extent of ` 10 lacs. Similarly, under the consultancy rules a faculty is allowed to retain 50 to 90% of the revenue earned in consultancy projects. In its short span of existence NIT Meghalaya has already 2.3 Provide an action plan with timelines for 1. Obtaining autonomous institution status from UGC Being an NIT, NIT Meghalaya already has an autonomous status. 2. Improving the NBA accreditation status NIT Meghalaya being one of the newer NITs has not yet obtained NBA accreditation. However, in order to prepare itself for the accreditation process an Academic Audit of all the Departments of the institute was conducted on 8‐9th May 2015. The team of auditors consisted renowned scientists and engineers from academia and industry from all over the country. The team was led by Prof H P Kincha, Former Professor, IISc Bangalore. The Audit committee appreciated the functioning of the NIT and its progress in spite of being a new institute with a geographical disadvantage. The Audit committee proposed several points for the betterment of the institute, most of which have been implemented. The Audit Report is attached in Annex 4 NIT Meghalaya plans to begin the accreditation process for the B. Tech programme in three departments, namely ECE, CSE and EE in the calendar year 2017. For the branches ME and CE, the first batch of students will be passing in the year 2017. Therefore, the accreditation process for these departments will be taken up in subsequent years. 2.4 Describe the following in brief: 1. Is any enhanced assistance / mentoring that the institution is looking forward from its ATU? Not Applicable 2. Does your BoG need strengthening, if yes, then how? NIT Meghalaya has a Board of Governors with representative from all the stake holders including MHRD, Industry, Academia, Faculty, State Government and the Institute. The BoG meets at least three times a year and has conducted 15 meetings so far. The BoG has fully supported the institute and has taken major decisions that has helped the institute to grow to its present position. However, the tenure of the Chairman, BoG has ended in May 2017 and a new Chairman has not been appointed yet. The appointment of a new chairman is necessary for the smoothing functioning of the institute. The list of BoG members is enclosed in Annex 5. 3. Is there an ERP/MIS system existing, if yes, then any improvement, modification suggested. With effect from 2014, NIT Meghalaya has stated the implementation of a ERP solution for the Institute. The ERP solution is LSAcademia which is a product of M/s Libsys Co Ltd. The solution caters to almost all modules like Academics, hostel, asset management, finance, library, medical, training and placements etc. This solution has been very effective for the academic part especially for result generation and management. Other modules like student management, hostel, health, asset management and training and placement module are also extensively used. However, the solution has not been very effective in the library management and the financial modules. NIT Meghalaya is in the process of developing its own solution for the library. Regarding the financial management, the institute is currently using Tally 9. However, the GOI through IIT Kanpur has developed its own financial management system called Brihaspati. This system is currently being installed and implemented on a trial basis. 4. Is there any mechanism i.e. special classes being conducted in the institution for improving the GATE score? It is worth mentioning here that the students have performed quite well in GATE. In GATE 2016, 95 students had appeared from NIT Meghalaya of whom 40 have been successful. The students of NIT Meghalaya have secured the 34th and the 169th all India rank. The students are further encouraged to sit for GATE. The library is provided with the study materials and question papers for GATE as well as for IAS, IES and similar exams. The teachers constantly counsel and assist the students with GATE material. Solving of GATE question papers is a regular activity in all branches of NIT Meghalaya. Learning resources in the form of video lectures, e‐books and ineteractive study materials are adequately provided at NIT Meghalaya.

2.5 Provide a Twinning Plan with a high performing institute with the objective of capacity building knowledge transfer and developing long‐term strategic partnerships. (Twinning plan will be formalized into Twinning agreement after finalizing the twinning partner). IIT Guwahati is just about 100 km away from NIT Meghalaya. NIT Meghalaya has already signed a MoU with IIT Guwahati for collaboration in academics and research. There is a continuous interaction of the various departments of NIT Meghalaya with respective departments of IIT Guwahati. Students of NIT Meghalaya also attend video lectures from the faculty of IIT Guwahati. The trainee teachers of NIT Meghalaya are pursuing their MTech and PhD at IIT Guwahati. This already existing partnership between the two institutes is to be further strengthened on a long term basis. 2.6 Is there any difficulty in Recruitment and selection of high‐quality faculty? If yes, what are the reason & action plan to solve the issue? The institute has attracted high quality faculty as of now and the strength including the contractual faculty exceeds the sanctioned strength. However it is projected that retention and recruitment may become a problem once the institute shifts to its permanent campus at Cherrapunji. Cherapunji is remotely located, pretty and has one of the highest rainfall, which makes the environment very unhealthy. Moreover, the availability of good schools and medical facility may be the factors that may affect faculty retention. 2.7 Give an action plan for ensuring that the project activities would be sustained after the end of the Project. The Institute has its vision document and a detailed project report (DPR) has been submitted to MHRD, GOI in this regard. This IDP has been aligned with the DPR so that each an every component and subcomponent can be achieved. 2.8 Describe briefly the participation of departments/faculty/students in the IDP preparation. Each department of NIT Meghalaya, the faculty and students have participated in the preparation of this IDP. Initially a meeting of all the HODs and Deans was conducted. The feedback obtained from these meetings were conveyed to members of all departments through Departmental meetings. Each department formulated its own plan of action and it was submitted to the Coordinator for TEQIP so that the details could be incorporated in the IDP. Feedback was collected from the students (both UG and PG) and from the PhD scholars. All figures regarding academics and projects were verified by the respective sections like Dean (Acad), Dean (R & C), Dean (SW), the accounts section and the administrative section.

Annex‐ 2

B.TechOverallResult

B.Tech Result

CE CSE ECE EE ME

1st 3rd 5th 7th 1st 3rd 5th 7th 1st 3rd 5th 7th 1st 3rd 5th 7th 1st 3rd 5th 7th

9 SGPA 0 2 3 4 4 2 3 2 3 1 3 5 2 1 2 5 1 2 6 2

8 SGPA 1 3 6 10 8 0 7 6 3 3 1 1 3 7 3 6 6 4 9 7

7 SGPA 3 3 6 6 7 6 2 5 8 4 2 8 6 3 5 7 4 3 3 5

6 SGPA 9 5 9 4 7 3 6 5 9 2 10 5 11 9 8 4 5 5 8 7

5 SGPA 8 9 3 2 2 9 6 3 1 3 6 4 3 4 3 7 6 4 3 5

4 SGPA 0 1 2 0 0 7 2 0 0 8 0 0 0 2 1 1 0 4 1 0

Total 21 23 29 26 28 27 26 21 24 21 22 23 25 26 22 30 22 22 30 26

M.TechOverallResult

M.Tech Result

CE CSE ECE EE ME

1st 3rd 1st 3rd 1st 3rd 1st 3rd 1st 3rd

9 SGPA 0 3 0 14 1 12 2 7 3 4

8 SGPA 0 1 3 1 1 1 2 4 3 4

7 SGPA 0 1 7 0 4 0 5 1 4 2

6 SGPA 0 0 5 0 5 0 4 0 3 0

5 SGPA 0 1 1 0 3 0 4 0 0 2

4 SGPA 0 0 0 0 0 0 0 0 0 0

Total 0 6 16 15 14 13 17 12 13 12

M.ScOverallResult

M.Sc Result

Phy Chem Math

1st 3rd 1st 3rd 1st 3rd

9 SGPA 0 1 2 1 0 0

8 SGPA 1 1 6 1 1 0

7 SGPA 5 1 3 8 2 2

6 SGPA 6 3 1 3 3 1

5 SGPA 0 2 0 0 0 0

4 SGPA 0 0 0 0 0 0

Total 12 8 12 13 6 3

Annex‐ 2

Improvement

Improvement Current CGPA – Previous CGPA = + (Improvement)

Current CGPA – Previous CGPA = ‐ (no‐Improvement)

CE CSE ECE EE ME Phy Chem Math

I N‐I I N‐I I N‐I I N‐I I N‐I I N‐I I N‐I I N‐I

1st Sem

3rd Sem 9 14 3 24 3 19 15 12 8 14 4 4 6 7 0 3

5th Sem 23 6 12 16 17 6 11 12 24 6

7th Sem 23 3 19 2 14 9 26 4 8 18

M.Tech 3rd Sem

2 4 15 0 13 0 10 2 6 6

Hosteller//Non‐HostellerPerformance

Hosteller‐Non Hosteller (B.Tech)

CE CSE ECE EE ME

H N‐H H N‐H H N‐H H N‐H H N‐H

Above 7 SGPA

36 11 36 16 30 12 42 8 46 6

Below 7 SGPA

31 21 35 17 34 18 40 15 34 14

Hosteller‐Non Hosteller (M.Tech/M.Sc)


H N‐H H N‐H H N‐H H N‐H H N‐H H N‐H H N‐H H N‐H

Above 7 SGPA

4 1 21 4 17 2 21 0 20 1 2 7 19 2 2 3

Below 7 SGPA 1 0 6 0 8 0 7 1 4 0 6 5 3 1 1 3

LocalStudents’performance

Local (B.Tech)

CE CSE ECE EE ME

L N‐L L N‐L L N‐L L N‐L L N‐L

Above 7 SGPA

27 20 16 36 12 30 15 35 15 48

Below 7 SGPA

34 18 25 27 25 27 26 29 31 17

Local (M.Tech/M.Sc)


L N‐L L N‐L L N‐L L N‐L L N‐L L N‐L L N‐L L N‐L

Above 7 SGPA 1 4 4 21 2 17 1 12 0 20 8 2 2 8 3 2

Below 7 SGPA 0 1 0 6 1 7 1 0 1 4 6 4 1 2 3 1

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Annexure 3

2. Operation of Project Funds

2.1 There will be separate Institute Account for project funds. All funds received for projects will be deposited in this account. A separate section of the Finance Office with an officer as in-charge will assist the Dean (R&D) in administering the project funds.

2.2 Overhead Charges

The cost of a project will consist of Actual Expenses due to procurement of equipment, materials, payment to employees, external of consultants and students, transport etc. and the Institute Overheads. Usually, fifteen percent (15-20%) of the cost of the project will be charged as overhead payable to the Institute. The amount received on account of overhead charges will be administered by the Institute as follows:

a. 25% of the fund will go to the Institute Development Fund

b. 25% of the fund will go to the respective Department.

c. 10% of the fund will go to the Employee Welfare Fund.

d. The remaining 40% may be utilized by the Project Team for the professional development its members i.e. partial support for conference, membership of learned societies, enhancement of existing research facilities. Proper justification of the requirements shall be provided for utilization of the amount and all financial regulations shall be observed.

2.3 Actual Expenses

The Actual Expenses will cover the following costs related to a project:

a. Major equipment to be procured as per usual sanction procedure laid down by the Institute.

b. Consumable Materials to be used.

c. Computational charges.

d. Charges to be paid for the use of specific equipment in the departments, institute central facilities or other organizations.

e. Contingency Expenses. These will normally cover –

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i. Cost of supplies, stationery.

ii. Cost of books, journals, membership fees of professional societies, registration fee for conferences etc.

iii. Payment for typing and other office work to outside agencies, printing, photocopying etc.

iv. Postage and telephone (including phone deposit charges rentals and call charges of phones at the office or residences).

v. Hiring charges that are relevant to the project.

f. Travelling expenses

i. Travel may be undertaken for site visits, field work, experimental works in other institutes, meetings outside the Institute, participation in Conferences/ Workshops/ Seminars in India. Travel abroad may be allowed if the guidelines of the funding agency have the provisions for it.

ii. TA/DA will be provided to the PI and his team as per Institute rules.

iii. Regular TA/DA rules of the Institute may be relaxed based on the merit of the case, if need arises, which may be decided upon by the Dean (R&D) with approval from the Director if deemed necessary.

g. Salaries of project employees shall be paid as per project funding agency guidelines.

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Annex 3b B. CONSULTANCY PROJECTS: NIT Meghalaya encourages the faculty members to undertake consultancy projects as a part of their academic duties. Such projects, in addition to providing financial incentives to the individuals enrich his / her professional knowledge. Moreover, consultancy projects augment the Institute resources, promote Institute-Industry alliance and contribute to the social economic development. 1. Each Consultancy Project will have a Principal Consultant who will be responsible for-

i. Formulating the project proposal which may include- (a) planning of the work to be done, (b) estimating costs according to guidelines provided in a later section, and (c) identifying other consultants, if necessary.

ii. Execution of work. iii. Handling all communications with the clients after the project proposal has been accepted. iv. Writing of intermediate and final reports according to the project proposal. v. Making recommendations to the Dean (R&D) regarding expenditure from the project

funds and disbursement of funds to participants in the consultancy project. 2 Appointment of Principal Consultant: Industrial organizations usually approach the Institute for

consultancy work through a faculty member or a functionary of the Institute (i.e. Head, Dean or Director). When a faculty member is approached for the work, he will be the Principal Consultant. If he does not wish to be the Principal Consultant or if the project is referred to a functionary, Principal Consultant would be identified through appropriate discussions and appointment will be made by Dean(R&D).

3 The project proposal prepared by the Principal Consultant will be forwarded to the client by the Dean (R&D).

4. In extreme emergencies, a consultant may take up an assignment with intimation to the Dean (R&D), and then seek approval.

5. The Institute normally requires the cost of the project to be deposited by the client, in full, before the work commences. However, based on needs of the client and circumstances, the Institute may permit commencement of work with payment to be made as per agreed upon milestones.

All payments from clients will be received by the Institute and expenditure and disbursements made through normal Institute procedures.

6. After the initial deposit has been made by the client, R&D Office will assign a job number to the

project and inform the same to the client, Principal Consultant and the Head of the concerned Department. This completes the process of initiation of a consultancy project. The above job number must be quoted in all subsequent correspondence.

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The Project file will be closed with the submission of the final project report and disbursement of fees to consultants and others.

7. Utilisation of the resources generated *. The resources earned by a teacher through consultancy should be divided between the teacher and the institution in the manner give below.

i. Amount received up to 30% of the monthly gross salary (basic salary + grade pay + DA + Academic Allowance) – 90% will go to the faculty member and 10% will go to the Employee Welfare Fund.

ii. Amount received beyond 30% and up to the monthly gross Salary – 65% will go to the faculty member, 25% will go to the Institute Development Fund and 10% will go to the Employee Welfare Fund.

iii. Amount received beyond the monthly gross salary – 50% will go to the faculty member, 40% will go to the Institute Development Fund and 10% will go to the Employee Welfare Fund.

* Ref. Pay Revision Committee Report, 2008, Page-72,

8. SERVICE TAX ON CONSULTANCY FEES: Service Tax is compulsory on all consultancy services. The rate of service Tax in force now is 12.24% of the total consultancy fees. Service Tax is to be paid by the party which obtains the services i.e. the clients. So, it is essential that the coordinators of the consultancy projects inform the clients the amount payable by the clients as Service Tax in addition to the consultancy charge. For example, if the consultancy fee charged to the clients is Rs. 100/-, the clients will also pay an additional amount of Rs. 12.24 as Service Tax so collected will be deposited in to the Govt. accounts of central Excise Department.

Annexure 5

List of BOG members of NIT Meghalaya

Chairman NIT Meghalaya.

Director, IIT Guwahati, Member.

Prof. P. K. Bora, Dept. of Electronics & Electrical Engineering, IIT Guwahati, Member

Prof. P. S. Choudhury, Dept. of Civil Engineering, NIT Silchar, Member

Shri W. Roy, Managing Director, Power Carriers Pvt. Ltd., Shillong, Member

Shri R. D. Shira, FIE, Director (Retd.), Bongaigaon Refinery and Petroleum Ltd., Tura, Member

Additional Secretary, Dept. of Higher Education (TE), MHRD, GoI, Member

Financial Adviser, Dept. of Higher Education (TE), MHRD, GoI, Member

Director, NIT Meghalaya, Member.

Registrar, NIT Meghalaya, Secretar

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