NATIONAL FERTILIZERS LIMITED : NANGAL UNIT, NAYA NANGAL ... · ESI Registration No.& PF No. along...

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NATIONAL FERTILIZERS LIMITED : NANGAL UNIT,

NAYA NANGAL,

DISTRICT RUPNAGAR (PUNJAB) - 140126

TENDER DOCUMENT FOR

“House keeping of N.F.L.Hospital "

NATIONAL FERTILIZERS LIMITED : NANGAL UNIT, NAYA NANGAL,

DISTRICT RUPNAGAR (PUNJAB) - 140126

PARTICULARS PAGES REMARKS

FROM TO

Instructions to the Tenderers 02 04 Annexure-A

NIT for Press/ Website 05 - Annexure-B

Eligibility/ evaluation criteria 06 07 Annexure-C

Scope of Work 08 09 Annexure-D

Special Terms & Conditions 10 16 Annexure-E

Declarations 17 20 Annexure-F(1-4)

Price Bid 21 - Annexure-G

Proforma for Service Tax 22 - Annexure-H

Tender Submitted by

Signature Date

Name of Tenderer

Name of Firm

Full Address

Telephone, Fax & Mobile No.

Website details, if any

Email Address, if any

Note: The Tender shall be submitted by the Tenderers in a sealed envelope containing

three separately sealed envelopes containing the following:

Envelope No.1 containing EMD of Rs.25,000/- in the form of DD payable at

Naya Nangal issued by a Nationalized / Scheduled Bank in favour of “National

Fertilizers Limited”.

Envelope No. 2: Tender Documents as per Annexure A to F.

Envelope No.3: PRICE BID DOCUMENTS ASPERAnnexure-(G&H)

NOTE: The Tenderers shall satisfy themselves before submitting that no page

document listed above is missing from their Tender.

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Annexure-A

Ref. :NFL/NGL/Medical/ 2015-16 Dated: 12.03.2015

25.03.2015

To

____________________

____________________

____________________

Sub :- “Tender for “House keeping of N.F.L.Hospital "

Dear Sirs,

Sealed Tenders are invited for the work as detailed below :-

1. Name of work

: “House Keeping of NFL Hospital by deploying unskilled-

safaikaramcharies& Mali"

2. Earnest money : Rs.25000/-

3. Tender Fee : Rs.500/-

4. Estimated value of the work : Rs.12.40 lacs

5. Time of completion : One year

6. Last date of issue of tenders : Upto 12.30 PM on 24.04.2015

7. Last date and time of Receipt

of Tender

Upto 02.30 PM on 24.04.2015

8. The date and time of

Opening of tenders

: At 03.30 PM on 24.04.2015

9. Place of receipt and Opening

of Tenders

: In the office of CMO, NFL Hospital, Nangal Unit,

Naya Nangal

10. All requests for interpretation, clarification & queries in connection with tender shall be

addressed in writing to issuing Authority e.g. C.M.O. NFL HOSPITAL at least 7 (Seven)

days prior to the closing date of the tender.

11. The Tender shall be submitted duly super scribed “House Keeping of NFL Hospital by

deploying unskilled-safaikaramcharies & Mali "

12. The rate should be quoted lump sum monthly charges in Annexure-G. The rates should be

quoted in words and figures. The rates quoted shall remain valid for 120 days from date of

opening of tenders for acceptance.

13. National Fertilizers Limited reserves the right to issue/ non-issue or reject tender document

of any party. However, where enquiries are made by the bidder, reasons for rejecting a tender

or non-issuing a tender document will be disclosed to the prospective bidder.‟

14. Tender shall be submitted in THREE SEPARATE SEALED Envelops as under :

Envelope No.1

Will be superscribed “EMD” (Earnest Money Deposit) and shall contain earnest money

deposit of Rs.25,000/- and 500/- as Tender Fees in the form of a crossed demand draft

(separate for both amount) issued by any scheduled bank except rural and cooperative bank

in favour of National Fertilizers Limited, Naya Nangal payable at Naya Nangal. In case of

Tender Documents download from NFL website.

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Envelope No.2

Will be superscribed “TC” (Terms and Conditions) and shall contain terms and conditions set

for the tender by tenderer for his offer (in duplicate) and which are at variance from the terms

and conditions of the tender documents issued by NFL and the documents as per Para 16,

18alongwith Annexure F.

(DECLARATION FORM to be enclosed in this envelop)

Envelop No.3

Will be superscribed “PB” (Price Bid) and shall contain the rates and amount quoted in the

prescribed schedule of rates.

All the three sealed envelopes shall be submitted in a separate sealed envelope superscribed

“House Keeping of NFL Hospital by deploying unskilled-safaikaramcharies& Mali"

15. Opening of Tenders

Envelope No.1

Marked “EMD” containing Earnest Money Deposit will be opened first, on the schedule date

of opening of tender in presence of those tenders who wish to be present at the time of

Tender Opening.

Envelope No.2

Marked “TC” will then be opened and discussion will be carried on with the respective

tenderer for clarification, if any.

Envelope No.3

Marked “PB” will be opened subsequently on the same day or at a later date, which will be

intimated to tenderer.

The following documents are to be submitted with the quotation in the envelope no.2, failing

which the tender will be liable for rejection.

16. 1.a) Declaration Forms I & II

b) An Affidavit on Non-Judicial Stamp paper of min. Rs.10/- duly attested by Notary,

stating :-

i) That party/their associates/sister concerns etc. has not been black listed or put on

holiday by any institutional agency/Govt. Dept. /Public Sector Undertaking in the

last two years for participating in the tender.

ii) No other firm/sister concerns/associates belonging to the same group is

participating/submitting tender for the job.

c) Other details are as under :

PAN (Permanent Account No.) issued by Income Tax Dept.

Service Tax No.Code No./Accounting Code if applicable.

Declaration Forms I & II

ESI Registration No.& PF No. along with documentary evidence

d) Power of Attorney in the Name of Person, who has signed the Tender Document. (In

case of Partnership Firm or otherwise as the case may be)

17. The contractor shall quote single rate against each item and not the multiple rates in the

Schedule of Rates. Any tender with the multiple rates quoted will be summarily rejected.

Price should be quoted strictly as per the Preforma enclosed for Schedule of Price.

18. This letter shall form part of the contract document and shall be signed and returned along

with the tender documents.

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19. All pages shall be initialed at the lower right hand corner and signed wherever required in the

tender papers by the tenderers or by a person holding power of attorney authorizing him to

sign on behalf of the tenderer before submission of tender. All corrections and alteration in

the entries of tender paper will be signed in full by the tenderer with date. No eraser or

overwriting is permissible.

20. No condition or deviation should be mentioned by tenderer in Price Bid. Offers where the

party has mentioned any condition or deviation in Price Bid shall be out rightly rejected.

21. While submitting the offer, bidders may ensure that tender document/offer has been signed

by authorized signatory of the company. Subsequent withdrawal of offer/non-acceptance of

orders placed based on the offer submitted by them will not be entertained on the ground that

the offer was not signed by the authorized person.

22. One person will be allowed to represent only one company during discussion/negotiation

with NFL. If same person is represent different companies with authorization letter from

more than one company, such person will be allowed to represent only the first company

called for negotiation.

23. The Tender shall be addressed to C.M.O. NFL HOSPITAL, National Fertilizers Limited,

Nangal Unit, Naya Nangal-140126, Dist. Rupnagar (Punjab).

Thanking you,

Yours Sincerely,

for National Fertilizers Limited

C.M.O.

NFL HOSPITAL

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Annexure-B

NATIONAL FERTILIZERS LIMITED, NANGAL UNIT

Ref. :NFL/NGL/MEDICAL/ 2015-16/ Dated: 12.03.2015

25.03.2015

NOTICE INVITING TENDER

Sub: - Tender for “House Keeping of NFL Hospital by deploying unskilled-safaikaramcharies & Mali"

Sealed Tenders are invited from experienced and financially sound parties/ contractors for the

following:

Sr.

No

Nature and description

of job

Cost of

Tender

Document

s

Availability

of Tender

documents

Estimated

Value(Rs.)

Last date

for sale of

Tender

documents

Date of

receipt of

Tenders

Date of

Tender

opening for

technical

bids

1 “Tender for “House

Keeping of NFL

Hospital by

deploying unskilled-

safaikaramcharies&

Mali"

Rs.500/-

NFL

Website or

office of

C.M.O.

12.40 Lacs

Upto

24.04.2015

12:30 pm in

the office of

C.M.O.

Up to

24.04.2015

2:30 pm in

the office of

C.M.O. NFL

HOSPITAL

Up to

24.04.2015

3:30 pm in

the office of

C.M.O. NFL

HOSPITAL

Date for opening of price bids shall be intimated after opening of Technical Bids.

For eligibility criteria, evaluation of tender and documents required to be submitted, please refer to

“Tender Documents” or visit our website: www.nationalfertilizers.com.

http://www.nationalfertilizers.com/

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Annexure-C

NATIONAL FERTILIZERS LIMITED, NANGAL UNIT

Ref. :NFL/NGL/MEDICAL / 2015-16/ Dated: 12.03.2015

25.03.2015

NOTICE INVITING TENDER

Sub: - Tender for “House Keeping of NFL Hospital by deploying unskilled-safaikaramcharies & Mali"

ELIGIBILITY CRITERIA

A) The party shall be eligible to participate in the bid only, if /he /they meet the following

eligibility criteria and submit the self-certified documentary evidence in support thereof,

without which price bid shall not be opened.

1. The party shall submit the name and address of the firm/company along with its constitution

giving status of the same, such as sole proprietorship/partnership or limited/private firm etc.

and also provide photocopy of documentary evidence duly attested by Notary.

2. The party shall submit documentary evidence with respect to experience of having

successfully completed similar works, during the last seven years ending last day of

previous month in which NIT has been issued at least one of the following..

a) Three similar completed works each costing not less than Rs. 4.96 lakhs

OR

b) Two similar completed works each costing not less than Rs. 6.20 lakhs

OR

c) One similar completed works costing not less than Rs. 9.92 lakhs

As the total job is with regard to deployment of manpower, definition of “similar work”

means Deployment of manpower, includes all those items of work executed by deployment

of manpower on the basis of mandays, man-months etc. It also includes all those labour

oriented items of works executed on job rate basis, where number of manpower to be

deployed has been so specified in the contract.

3. Average Annual financial turnover of the party during the last 3 years ending 3st March

2014 should be at least Rs.3.72 lakhs for which Party shall submit the documentary

evidence of balance sheet and P&L A/C for the year,2011-2012, 2012-13, 2013-14 in

support thereof.

4. Latest Bank Solvency certificate, amounting to Rs.4.09 Lacs issued by any

nationalized/scheduled Bank of India (Bank solvency issued 12 months prior to the date of

issue of NIT shall also be considered valid unless otherwise expired.)

5. Copy of PAN (Self certified)

6. Copy of Service Tax Code & Registration No. allotted by Central Excise Deptt.(Self

certified)

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7. Certificate regarding No- relation with employees of NFL as per Enclosed

Performa.(Annexure 3)

8. Copy of ESI Registration No. issued by ESI Authorities.(Self certified)

9. Copy of P.F Registration No. issued by PF Authorities.(Self certified)

B) The party shall also be required to submit the following documents, in the absence of

which, the price bid shall be opened, however, the documents shall have to be submitted by

the party before the award of work. Otherwise EMD of the party shall be forfeited.

1. Copy of Labour License.

2. If the party is registered as Micro/Small/Medium Enterprises as per MSMED Act,

2006,the same may be confirmed by the party and submit a photocopy (Self certified)

of the registration certificate in support thereof.(Annexure-3)

EVALUATION CRITERIA

The contract shall be awarded on overall L-1 basis. However, in case, it is found that L-1

tenderer has quoted non-workable rates due to which they become L-1, NFL reserves the

right to reject such tender.

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ANNEXURE-D

SCOPE OF WORK UNDER THE CONTRACT

1. Details of the SCOPE OF WORK under the said contract are illustrative only and not

exhaustive, which may also include various other jobs related to housekeeping as may be

assigned from time to time.

S.NO. LOCATION AREA

1. Main HospitalBuilding including office building Open Area like roof, paths, parking places, parks, flower

beds, Drains etc. by deploying required manpower as

per requirement

32708.11

sq.mtr.

2. The following jobs are to be carried out daily:

2.1 Sweeping, cleaning, mopping of main Hospital Building including General Ward,

Female Ward, Special wards, Gynae. ward, and Office building with disinfectants etc.

as per directions of Nursing Supdt./Officer- in-charge.

2.2 Cleaning and dusting of all doors and windows, furniture, fittings, fixtures, equipments

and accessories, glazed panes and doormats, etc., as per directions of Nursing

Supdt./Officer- in-charge.

2.3 Sample collection of Urine from Bedside patients, Emptying of Urine collecting bags,

surgical drains, all types of body fluid aspirations, other discharges. Measurement of

the quantity of the discharge and discard of the same as per the instructions of the

Nsg.Supdt./ Officer-in-Charge.

2.4 Cleaning and disinfecting of toilets and all vitreous fixtures including toilet bowls,

urinals, sinks, toilet seats, containers, kidney trays, bed pans, dust bins, and buckets etc.

Brush thoroughly to include below water level and under rims including areas at hinges

and cistern handles.

2.5 Cleaning and dusting of electrical switchboards, light fixtures, overhead light fixtures,

fans etc.

2.6 Upkeep and cleaning of drains/ sewer.

2.7 Segregation and shifting of Bio-Medical waste collected from different sections of

Hospital to Bio-Medical Waste Treatment room situated outside the NFL Hospital

premises and discard/disposal/treatment of the same as per the instructions of the

Nursing Supdt./ Officer-in-Charge.

2.8 Collection, segregation, shifting and disposal of Biomedical Waste, waste, garbage and

rubbish collected by cleaning the area, drains, sewers, etc. and transportation and

disposal thereof from site to nearest Council bin outside NFL premises as per the

directions of Nursing Supdt./Officer-in-charge. In any case, garbage will not be

dumped within the office premises.

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3. The following jobs are to be carried out bi-monthly (On alternate Saturdays or on any other

days as directed by the Nsg.Supdt. / Officer-in-charge):

Upkeep of –

Thorough cleaning/washing of Hospital premises, complex, ceiling including glass panes on

top, coffered beams of entire area including open area, removing cob-webs, soot, dust

accumulation with vacuum cleaner, brushes. The above jobs are not exhaustive but

indicative only. The deployed manpower shall be required to undertake additional jobs if

any, as assigned by the Nsg.Supdt./ Officer-in-Charge.

4. Maintenance of lawns and flower beds at NFL Hospital: Cutting and removing wild

growth, bushes &shrubs, maintenance of flower beds, lawn mowing, maintenance of

hedges& parks.

5. Deployment of Manpower:

For execution of above jobs as per scope of work and proper House Keeping of the Hospital

on round the clock basis and to take care of Female/Male/General Ward/Private Ward/Gyne

Ward, Operation Theater extend proper service to the patients and to keep entire Hospital

Building in hygienic condition, the contractor will be required to deploy the staff as under:-

Four Female Unskilled- SafaiKaramcharies and Six Male Unskilled – SafaiKaramcharies,

and one Unskilled-Mali, for deployment in shifts for general House Keeping as mentioned

in the scope of work.

This document shall form part of the Contract and shall be signed and stamped by the

Tenderer on each page and submitted in Envelope No.1.

C.M.O.

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Annexure-E

SPECIAL TERMS & CONDITIONS

1. QUANTUMOF JOB:

The quantum of job/shifts mentioned in the scope of work is tentative and can beincreased or

decreased at the sole discretion of NFL, depending upon the emergency and volume of job.

2. PERIOD OF CONTRACT:

Initially, the contract will be for a period of one year from the date of issue of Work Order/LOI

and can be extended for another period of three months on the same terms & conditions, at the

sole discretion of N.F.L.

3. MINIMUM WAGES:

A. It shall be ensured by the contractor that minimum wages as notified by Appropriate Govt.

(presently Central Govt. or State Govt.) are made by him to the deployed manpower on or

before 7th of the following month.

B. In case the rates notified by the Central Govt. for any scheduled employment are less than

the rates notified by the State Govt. in that case the Contractor shall be required to make the

payment to the workmen at the rates notified by the State Govt.

4. SECURITY DEPOSIT: -

i) Initial Security Deposit (ISD) @ 2.5% of contract value shall be deposited by the

contractor within 10 days of issue of letter of intent & balance 7.5% shall be deducted

from monthly bills to make total security deposit @ 10% of contract value.

ii) Security Deposit will be released after 3 months of completion of contract period.

iii) Earnest Money shall be adjusted towards initial security deposit.

iv) No interest will be paid on Security Deposit/EMD.

v) Income Tax : Income Tax as applicable shall be deducted at source from the running

bills of the contractor.

vi) Submission of Monthly Bill : The Contractor shall submit his monthly bill within the

first week of the following month to the Executive Department for verification and

recommendations. In case the contractor fails to submit the bill by the last day of the

following month, a penalty of 1% of the billed amount for every month of delay or part

there of subject minimum of Rs.1,000/- shall be recovered from the bill.

vii) NFL Nangal Unit is having its Cash Credit Account with State Bank of India Naya

Nangal who is having Electronic Fund Transfer Facility/RTGS at its branch at Naya

Nangal and some other important branches. The contractor who are maintaining their

bank account, having EFT /RTGS facility may submit the bank particulars i.e. Bank

Account No. Name of place of branch, Branch Code No. etc. so that their payment can

be released through e-transfer of funds to their account.

viii) Escalation/De-escalation in the minimum wages for manpower deployed.

The rates quoted by the tenderer shall remain firm during the currency of the contract

including extended period also, except increase/decrease in the minimum wages of the

labour by The appropriate Govt. (presently Central Govt./State Govt.).

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The escalation on account of increase in the minimum wages shall be compensated to

the contractor as per the formula indicated below:-

=Billed Amount x65/100x (Escalated minimum wages-Present minimum wages)

Present minimum wages

The appropriate Govt. notifies minimum wages of labour from time to time. The above

formula for escalation will be used for minimum wages prevailing at the time of opening

of tender.

“Escalation/De-escalation shall be calculated on the minimum wages declared in the

notification issued by Central Govt. as applicable on the date of opening of tender. Even

if the notification is issued at a later date, it shall be considered from retrospective effect

and the same shall be the basis of calculations.”

However, if change in minimum wages is notified after validity/currency of contract, the

same shall not be considered for escalation/de-escalation.

5. PAYMENT OF TAXES & DUTIES :-

OTHER THAN SERVICE TAX :

The tenderer shall quote their rates inclusive of all taxes & duties excluding Service Tax.

No request for increase / decrease or inclusion of any tax shall be entertained afterwards

6. PAYMENT OF SERVICE TAX :

A. Service Tax

The tenderer shall separately indicate the portion (amount) of taxable services on which

Service Tax is claimed by him, in the price bid. The tenderer shall also indicate the Service

Tax rate and the amount of Service Tax in the price bid. However, in case of services

notified for liability of payment of Service Tax on the part of service receiver, the

Company (NFL) shall pay the Service Tax to the extent, the liability is so provided for

service receiver. The tenderer shall quote / claim Service Tax only to the extent of his

portion of Service Tax to which he is liable.

i) In case of tenders called under dual bid system, the tenderer shall confirm that all the

columns in the price bid relating to lump sum monthly rates and Service Tax

alongwith totals have been filled up. This confirmation may be provided in prescribed

Performa (Annexure-F) and submitted along with technical bid in Envelop- II.

B. Evaluation of Bids

The amount of Service Tax as indicated in the price bid (service receiver & service

providers) shall be considered for evaluation of bids for arriving at L-1 status.

i) If nothing is mentioned in the columns relating to Service Tax, it shall be construed

that the quoted rates are inclusive of Service Tax and tenderer is not claiming anything

extra on this account from NFL.

ii) If in the Service Tax columns, tenderer fills up the remarks such as, as applicable /

Service Tax extra / as per Govt. Rules etc. then it shall be construed that Service Tax

at prevailing rats is applicable on all the items i.e. on total quoted value of the contract,

which shall be loaded for evaluation purposes for arriving at the status of L-1.

C. Payment on account of Service Tax shall be made based on invoice / bill raised by the

tenderer separately indicating the amount of Service Tax, restricted to the quoted

proportion / rate of Service Tax. The tenderer must provide copy of service tax registration

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number which should also be mentioned in invoices / receipts along with Service Tax Code

and Accounting Code.

D. Contractor must submit documentary evidence of deposit of Service Tax immediately after

its deposit with Service Tax Department. The documentary evidence must be submitted

latest by the date for submission of invoice / bill of subsequent month, failing which NFL

can withhold the payment of subsequent Service Tax due to non- compliance of Service

Tax Rules. The Service Tax of the final bill shall be reimbursed on production of

documentary evidence. The liability of NFL shall be restricted to the amount of Service

Tax only as per terms & conditions of the contract and any interest / penalty etc. shall be to

the contractor‟s account.

E. Any subsequent change in the rate of Service Tax shall be to NFL‟s account during

contractual period only.

F. It is a case of manpower deployment and as per Service Tax Law, the contractor‟s liability

is to pay Service Tax of 25% of the quoted value of the contract and NFL is to pay 75% of

service tax of the quoted value. The contractor as well as NFL have to deposit the Service

Tax in the ratio 25 : 75 unless and until the same is changed by the Govt.

7. CONTRACTOR’S OBLIGATIONS:-

a) The contractor shall deploy unskilled-safaikaramcharies and malias mentioned in the

scope of workas mentioned at S.No. 5, for execution of the jobs in the scope of work as

mentioned from point No. 2 to 4.

b) Contractor should have his own PF Account and PAN and indicate the same in the tender

at the time of submission of quotation.

c) Contractor will have to pay the minimum wages fixed by the Central Government or State

Govt. from time to time for unskilled worker which are presently Rs.256.03 per day

respectively w.e.f. 01.09.2014 by Punjab State Govt.

d) Contractor is required to deploy 11 nos.ofUnskilled worker (10 no. SafaiKaramcharies

and 1 Mali) as per the requirement of Hospital and in case of failure to deploy the

required manpower as per requirement, NFL reserves the right to get the above stated

manpower from any other source/ agency at the risk and costs of the contractor.

e) Contractor will have to make the payment to the manpower engaged/ deployed by him in

the Hospital in a particular month before the 7th day of the subsequent month to which

payments to them relates. In case of delay penalty @ 500/- (Rs. Five hundred only) per

day beyond 7th day as specified above shall be recoverable from any dues or payment due

to the Contractor.

f) Contractor will be required to maintain a wage register in the prescribed Proforma.

Payment to the labour shall be made by contractor in the presence of the representative of

the C.M.O./Sr. Manager (P&A) who will give a certificate to the effect that payment has

been made in his presence. A duplicate copy of the payment of wages sheet duly signed

by the staff engaged by him for execution of the job and certified by the representative of

the Medical Department shall be submitted with every bill by contractor failing which bill

will not be processed for issue of COC required for release of payment.

g) Contractor will maintain all records and registers as per the statutory requirement and will

comply with the provisions of labour laws.

h) The contractor will ensure compliance of all statutory provisions for the manpower

deployed by him.

i) Contractor shall be responsible for any damage to NFL property by his workman.

j) Contractor shall be responsible for the supervision of the manpower deployed by him to

ensure proper execution of job as per the instructions and satisfaction of Officer-in-Charge.

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8 PAYMENT TERMS :

a) Payment of monthly bill submitted by the contractor complete in all respect shall be

released within 30 days from the date of submission of the bill after deducting statutory

levies & other recoveries etc.

b) In case of increase in payment of minimum wages by the Central Govt./State Govt. as

applicable to unskilled the same will be allowed as per formula of 65 : 35 as defined in

clause no.4(viii).

9 PF ACCOUNT No. & APPLICABILITY OF THE ACT :- Contractor will have to furnish their PF account No. and will ensure compliance with all the

requirements of PF & Misc. Provision Act, 1952 for contract labour.

OTHER STATUTORY REQUIREMENTS:

a) Every contractor should have his own PF Account Number and shall be responsible to

deposit the PF contribution in respect of workmen engaged by him.

b) The contractor shall indicate PF Account Number allotted to each worker engaged by him

in the monthly wage bill and will ensure its accuracy and correctness.

c) The contractor shall submit Annual Return in respect of all the workmen engaged by them

with concerned RPF authorities with copy to P&A Deptt.

d) After submission of the return, the contractor shall arrange and distribute PF slips in

respect of PF Contribution, issued by the RPF Authorities and will distribute to the

concerned workers after intimation to the Executing Deptt and P&A Deptt.

e) After closure of the contract or in case of change of the employer (contractor), the

outgoing contractor and present contractor shall ensure submission of Form-13A, for

transfer of PF contribution from old account to the new account.

10 COVERAGE UNDER ESI ACT :

As the ESI Scheme has been made applicable w.e.f. 01.05.2011, as per notification dated

18.04.2011, issued by Ministry of Labour& Employment, Govt. of India, the provisions as per

following may be complied with.

i) The Contractor should have his own ESI Account Code Number from the ESI Authorities.

It shall be the responsibility of the contractor to deposit the ESI contribution every month @

6.5% of the monthly wage bill (Employers contribution @ 4.75% & Employee‟s

contribution @1.75%), under intimation to P&A Deptt.

ii) It shall be the responsibility of the Contractor to ensure Registration and issue of ESI cards

to the manpowerengaged by them for availing medical facilities by the beneficiaries.

iii) It shall be the responsibility of the Contractor to submit ESI Return to the statutory

authorities under intimation to P&A Deptt.

11 TERMINATION OFCONTRACT IN FULL OR IN PART:

Notwithstanding anything elsewhere herein provided and in addition to any other right or

remedy of NFL under the Contract or otherwise including right or NFL for compensation for

delay the Officer-in-charge may prejudice to his right against Contractor in respect of any delay,

bad workmanship or otherwise or to any claims for damage in respect of any breaches of the

Contract and without prejudice to any rights or remedies under any of the provisions of this

Contract or otherwise and whether the date for completion has or has not elapsed by intimation

in writing, absolutely, determine the Contract.

Default or failure by Contract of any of his obligations under the Contract including but not

limited to the following, the Contract is liable to be terminated, if the Contractorbecomes

bankrupt or insolvent or goes into liquidation or is ordered to be would up or has a receiver

appointed on its assets or execution or distress is levied upon all or substantially all of its assets.

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Abandons the work

Persistently disregards the instructions of the OWNER in contravention of any provision of the

CONTRACT.

Or

Persistently fails to adhere to the agreed program of work.

Or

Sublets the work in whole or in part thereof without OWNER‟s consent in writing.

Or

Performance is not satisfactory or work is abnormally delayed.

Defaults in the performance of any material undertaking under this CONTRACT and fails to

correct such default to the reasonable satisfaction of the OWNER within fifteen days after

written notice of such default is provided to the Contractor.

a) Owner may terminate the Contract due to any reason including reasons due to force

majeure, regulations or ordinance of any Government or any other reasons beyond the

reasonable control of the Owner.

b) Such termination will be 15 (fifteen) daysnotice in writing and no claim/compensation

shall be payable by the OWNER as a result of such termination, excepting the fees and

costs for the meaningful services rendered by the CONTRACTOR and acceptable to

OWNER, up to the date of termination.

12 SAFETY:

It is obligatory on part of the contractor to abide by the terms and references as contained in the

Safety Code the violation of which will tantamount to disqualification of the Contractor for any

type of work in NFL as well as security deposit will also be forfeited.

13 COMPLIANCE OF STATUTORY OBLIGATIONS:

The contractor shall comply with all statutory Acts & rules including the following :

i) Contract Labour (Regulation & Abolition Act), 1970,

ii) Minimum Wages Act, 1948,

iii) EPF & Misc. Provisions Act, 1952,

iv) Factory Act, 1948,

v) Employees State Insurance Act, 1948 if applicable,

vi) The Payment of Wages Act, 1936

vii) Employee‟s Liability Act, 1938,

viii) Industrial Dispute Act, 1947.

Any other Act framed by Central or State Govt. from time to time and relevant to the contract.

14 PAYMENT OFMINIMUM WAGES: -

a) It shall be the responsibility of the contractor to make payment of Minimum Wages to the

workmen engaged by him on or before 7th of the following month, as fixed / revised and

notified by the Appropriate Govt.(presently Central Govt./State Govt.) which are on higher

side.

b) In case the rates notified by the Central Govt. for any scheduled employment are less than

the rates notified by the State Govt. in that case the Contractor shall be required to make the

payment to the workmen at the rates notified by the State Govt.

c) The Contractor will pay all statutory payments including Bonus.

Presently the minimum wages w.e.f.01.09.2014 payable to unskilled worker

(SafaiKaramcharies& Mali)is Rs.256.03 per day as per rate of Central/State Govt.

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15 PENALTY

15.1 Whenever and wherever it is found that the cleanliness is not up to the mark, it will be

brought to the notice of the supervisory staff of the Contractor by NFL, who will get the

same attended to immediately and submit the work done report to the Officer-in-charge

and if no action is taken, penalty @ Rs. 500/- for each default will be imposed and the

same shall not be subject to dispute or arbitration.

15.2 In case of non-attendance / execution of housekeeping jobs at a particular location on

any day(s), recovery on pro-rata basis will be made from the bill(s) of the Contractor.

15.3 In case of deficiency of services, due to deployment of lesser no.of persons than

required/suggested, penalty @1.5 times of minimum wages subject to max.10% of the

work order value shall be imposed and the same shall not be subject to dispute or

arbitration.

16 RISK & COST

If at any stage, the performance of the contractor is found un-satisfactory, the awarded

job will be terminated and will be awarded to the other agency at the risk and cost of the

contractor and extra 25% departmental cost shall also be recovered from the contractor.

17 ARBITRATION CLAUSE:

The contract shall be governed by and construed in accordance with the laws of India.

i. “Except where otherwise provided in the contract all matters, question or differences whatsoever,

which shall at any time arise between the parties hereto, touching the construction, meaning,

operation or effect of the contract or out of matter relating to the contract or the breach thereof or

the respective rights or liabilities of the parties during or after completion of the works or whether

before or after termination, shall after written notice by either party to the contract be referred to

the arbitration of the Unit Head, National Fertilizers Ltd, Nangal Unit or his/her nominee.

The arbitration & Conciliation Act, 1996 or any statutory modification or re-enactment thereof and

the rules made there under shall govern the Arbitration proceedings.

The contractor hereby agrees that he shall have no objection if the arbitrator so appointed is an

employee of NFL and he had to deal with the matter to which contract relates and that in the

course of his duties as such he has expressed his views on all or any of the matter in dispute of

differences”.

It is agreed by and between the parties that in case a reference is made to the Arbitrator or the

Arbitral Tribunal for the purpose of resolving the disputes/differences arising out of contract by

and between the parties hereto, the Arbitrator or the Arbitral Tribunal shall not award interest on

the awarded amount more than the rate of SBI PLR/Base rate as applicable to NFL on date of

award of contract.”

ii. Applicable where contract is awarded to Public Sector Enterprises/Government:

In the event of any dispute or difference relating to the interpretation and application of the

provisions of the contract, such dispute or difference shall be referred by either party for

Arbitration to the sole Arbitrator in the Department of Public Enterprises to be nominated by the

Secretary to the Government of India In-charge of the Department of Public Enterprises. The

Arbitration and Conciliation Act, 1996 shall not be applicable to arbitration under this clause. The

award of the Arbitrator shall be binding upon the parties to the dispute, provided, however, any

party aggrieved by such award may make a further reference for setting aside or revision of the

award to the Law Secretary, Department of Legal Affairs, Ministry of Law & Justice, Government

of India. Upon such reference the dispute shall be decided by the Law Secretary or the Special

Secretary/Additional Secretary, when so authorized by the Law Secretary, whose decision shall

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bind the parties finally and conclusively. The parties will share equally the cost of arbitration as

intimated by the Arbitrator.

18 Whether any ex-employee(s) of NFL is/are employed with the tenderer. If so,Name,

Designation, Department and E. No. of such ex-employee(s) be indicated in Annexure-

F(3).

19 Whether any relative (s) of the tender is/are working in NFL, if so, the Name, Designation

and Department & E. No. of such employee (s) be indicated in the quotation as per

Annexure- F

20 Contractor will be required to execute an agreement as per NFL Proforma on non-judicial

stamp paper of Rs.15/- for satisfactory execution of the contract. Agreement duly signed

an Notarized on the date of signing/execution by both the parties.

21 Contractor will have to send his acceptance for the work order along with

agreement as mentioned above. The Work Order shall be issued to the contractor in

duplicate, the duplicate copy may be returned to us duly signed and stamped as token of

acceptance of the WO by the contractor.

22 The rates quoted by tenderer shall remain firm till the completion of job/contract period

and also during the extended period, if any.

C.M.O. NFL HOSPITAL

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ANNEXURE –F(1)

(To be submitted in Envelope No. II)

DECLARATION FORM

Ref. : NFL/NGL/MEDICAL / 2015-16/ Dated: 12.03.2015

25.03.2015

To

C.M.O. NFL HOSPITAL

National Fertilizers Ltd.

Nangal Unit

I/We have read the conditions of tender attached hereto and agree to abide by such conditions.

I/We offer to do the job of “House Keeping of NFL Hospital by deploying unskilled-

safaikaramcharies & Mali” at the rates quoted in the attached Annexure -I and in accordance with

the specifications, standards and instructions in writing of the complete the work schedule and

progress of work.

I/We further agree to abide by the conditions of contract and to carry out all work within the

specified time in accordance with specifications of materials and workmanship and instructions

referred to in the Notice Inviting Tenders.

In case of acceptance of the tender by National Fertilizers Limited, I/We bind myself/ourselves to

execute the contract as per the conditions mentioned in the tender documents, failing which, I/We

shall have no objection to the forfeiture of the Earnest Money lodged with National Fertilizers

Limited, Nangal Unit.

Thanking you,

Yours faithfully,

For M/s __________________________

(Signature of Contractor/Tenderer with SEAL)

Address :_________________________

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ANNEXURE-F (2)



25.03.2015

Sub : Tender for “House Keeping of NFL Hospital by deploying unskilled-safaikaramcharies & Mali"

UNDERTAKING

Dated: _____________

1. I/We hereby confirm that the Commercial Bid i.e. Price Bid is strictly as per the terms and

conditions of the NIT and is unconditional. I/We shall have no objection for rejection of the

offer if found conditional.

2. All the pages of NIT/ tender documents issued to us have been signed as a token of its

acceptance by us.

(Signature of Contractor with Seal)

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ANNEXURE-F(3)

(To be kept in Envelope No. II)

Ref. : NFL/NGL/MEDICAL / 2015-16/ Dated:12.03.2015

25.03.2015

Sub :- Tender for “House Keeping of NFL Hospital by deploying unskilled-safaikaramcharies & Mali"

DECLARATION FORM-II

The following declaration to be signed by Contractor and to be submitted along with required

documents which would be duly self- certified:

Sr.

No

DESCRIPTION YES / NO

(If Yes, give the following details)

1 If a Tenderer has relations whether by blood

or otherwise with any of employees of NFL

(Owner), the Tenderer must disclose the

relation at the time of submission of Tender,

failing which, NFL shall reserves the right to

reject the Tender or rescind the Contract.

Name and

Designation

of the

Employee

Place of

Posting

Relation with

the Employee

Relation

With the

Employee

2. P.F. Registration No of the Contractor to be

intimated along with Documentary proof

thereof.

P.F. Registration Number

3 PAN No of the Contractor to be intimated

along with Documentary Proof thereof.

PAN No

4 Service Tax Registration No. with

Documentary Proof. Accounting Code No.

S.T.Code No.

……………………

……………………

……………………

5 ESI Registration No. Along with

documentary proof thereof.

ESI Regd. No.

6 If the party is registered as

Micro/Small/Medium Enterprises as per

MSMED Act,2006, the same may be

confirmed by the party and submit a

photocopy (Self certified) of the registration

certificate in support thereof. Otherwise it

will be construed that the party is not

registered as per MSMED Act, 2006.

7 The bidder shall submit the name and

address of the firm/company along with its

constitution giving status of the same such as

sole proprietorship/partnership or

limited/private firm etc. Along with its

copies duly attested by Notary Public as

evidence.

(Signature of Contractor with date and seal)

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ANNEXURE-F(4)



25.03.2015

To

C.M.O. NFL HOSPITAL

N.F.L.

Naya Nangal

Subject: “House Keeping of NFL Hospital by deploying unskilled-safaikaramcharies & Mali"

Dear Sir,

With reference to your NIT No. NFL//2015/ dated 12.03.2015/25.03.2015 and the tender

documents displayed on your web site, we hereby submit our tender for the subject work.

Since we have not purchased the tender document from your office and the tender document has

been down loaded by us from your web site, we are hereby enclosing a demand draft

No.___________dated___________of ___________________(Bank) amounting to Rs.500/-

(Rs.Five Hundred only), in favour of National Fertilizers Limited, payable at Naya Nangal/ Nangal

towards the cost of tender documents.

Thanking you,

Yours faithfully

For & on behalf of Contractor

(_________________________________)

Signature (seal)

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ANNEXURE - G

NATIONAL FERTILIZERS LIMITED,

Nangal Unit, Naya Nangal


25.03.2015

Proforma of Price Bid for the Contract for “House Keeping of NFL Hospital by deploying

unskilled-safaikaramcharies & Mali"

Sr.

No

Description of Work Amount (in Rs.)

In

Figures

In Words

1 Lump sum monthly charges for

attending House Keeping Job in NFL

Hospital, as per scope of work by

deploying 10 Unskilled-

safaikaramcharies & 1 no. Mali.

A Total quoted amount without Service

Tax

Rs.

B Percentage (%) of quoted amount on

which Service Tax shall be

charged/claimed.

%

C The amount on which Service Tax

shall be charged/claimed

Rs.

D Amount of Service Tax at prevailing

rates i.e.12.36% on 'C' above.

Rs.

E Total quoted amount including Service

Tax (A+D)

Rs.

NOTE :

1) As per Service Tax Rules where the Service provider is an individual, HUF or Partnership firm

whether registered or not, including Association of Persons, NFL as service receiver is liable

for payment of 75% service tax on the value of contract for deployment of manpower for

Hospital. services under Reverse Charge Mechanism. However, 25% Service Tax on the value

of contract in such cases shall have to be deposited by the Tenderer/Contractor which can be

claimed for reimbursement against documentary evidence. (Also refer clause 7 of NIT terms &

condition related to Service Tax).

2) In case tenderer is not charging service tax over and above the item rates and in the columns of

service tax „NIL‟ or nothing is indicated/ left blank, it shall be construed that the quoted rates

are inclusive of service tax.

3) I/We agree to the evaluation of price bids and loading of service tax under the terms of NIT.

Signature of the contractor

With rubber seal

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ANNEXURE –H (To be submitted in Envelope No. II)

NATIONAL FERTILIZERS LIMITED,

Nangal Unit, Naya Nangal


25.03.2015

Performa for Declaring Service Tax (NFL/NGL/MEDICAL / 2015-16)

Sr.

No

Description of Work Amount (in Rs.)

In Figures In Words

1 Lump sum monthly charges for attending

House Keeping Job in NFL Hospital, as per

scope of work by deploying 10 Unskilled-

safaikaramcharies& 1 no. Mali.

xxx xxx

A Total quoted amount without Service Tax Rs. xxx

B Percentage (%) of quoted amount on which

Service Tax shall be charged/claimed.

% xxx

C The amount on which Service Tax shall be

charged/claimed

Rs. xxx

D Amount of Service Tax at prevailing rates

i.e.12.36% on 'C' above.

Rs. xxx

E Total quoted amount including Service Tax

(A+D)

Rs. xxx

Notes: -

1) It is confirmed that all the columns marked XXX as above, have been duly filled in the price

bid submitted in envelop-III. In case tenderer is not charging service tax over and above the

item rates and in the columns of service tax „NIL‟ or nothing is indicated/ left blank, it shall

be construed that the quoted rates are inclusive of service tax.

2) I/We agree to the evaluation of price bids and loading of service tax under the terms of NIT.

3) As per Service Tax Rules where the Service provider is an individual, HUF or

Partnership firm whether registered or not, including Association of Persons, NFL

as service receiver is liable for payment of 75% service tax on the value of contract for

deployment of manpower for Hospital services under Reverse Charge Mechanism.

However, 25% Service Tax on the value of contract in such cases shall have to be

deposited by the Tenderer/Contractor which can be claimed for reimbursement

against documentary evidence. (Also refer clause 7 of NIT terms & condition related

to Service Tax)

(Signature of Contractor with Rubber Stamp)

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