National Competitive Bidding (NCB) Single Stage Two Cover ... Bid_Volume1.pdf · A self-certified...
Transcript of National Competitive Bidding (NCB) Single Stage Two Cover ... Bid_Volume1.pdf · A self-certified...
1
National Competitive Bidding (NCB)
Single Stage Two Cover System
BIDDING DOCUMENT
For
Procurement of the work
Tender for the Supply, Installation and Commissioning of CCTV
Surveillance System in Velankanni under Prasad Scheme in Tamil
Nadu
Volume 1-Technical Bid
Issued on :
Invitation for Bids No. :
Package No. :
Employer:
The Chairman & Managing Director, Tamil Nadu Tourism Development Corporation Limited,
Tamil Nadu Tourism Complex,
2, Wallajah Road, Chennai – 600 002,
Tamil Nadu
Telephone: +91- 44-, 25333851-85 Email: [email protected]
Contents
1. Preamble ................................................................................................................................................................................ 6
2. Tender Schedule ................................................................................................................................................................... 7
3. Eligibility Criteria ................................................................................................................................................................. 8 4.1 General: ..................................................................................................................................................................... 9
4. Bid Preparation and Submission ....................................................................................................................................... 10 4.1 General Instructions ................................................................................................................................................ 10 4.2 Pre – Bid Meeting ................................................................................................................................................... 11 4.3 Clarifications on RFP .............................................................................................................................................. 11 4.4 Cost of Bidding ....................................................................................................................................................... 11 4.5 Language of the Bids .............................................................................................................................................. 11 4.6 Tender Document Fee ............................................................................................................................................. 11 4.7 Earnest Money Deposit (EMD) ............................................................................................................................... 12 4.8 Letter of Authorization ............................................................................................................................................ 12 4.9 Clarification and Amendments ................................................................................................................................ 12 4.10 Two Part Bidding .................................................................................................................................................... 13 4.11 Technical Bid .......................................................................................................................................................... 13 4.12 Price Bid Form ........................................................................................................................................................ 13 4.13 Bid closing date and time ........................................................................................................................................ 15 4.14 Outer Cover ............................................................................................................................................................. 15 4.15 Modification and withdrawal of Bids...................................................................................................................... 15
5. Tender Opening and Evaluation ....................................................................................................................................... 15 5.4.1 Sample Evaluation .................................................................................................................................................. 16 5.4.2 Technical Bid Evaluation ........................................................................................................................................ 17 5.4.3 Demonstration by the Bidders ................................................................................................................................. 17 5.4.4 Price Bid Evaluation ............................................................................................................................................... 18
6. Terms and Conditions ........................................................................................................................................................ 19 6.12.1 Termination for default ........................................................................................................................................... 21
7. Scope of Work ..................................................................................................................................................................... 25 7.3.1. Camera Specifications ............................................................................................................................................. 29 7.3.2. NVR Specifications ................................................................................................................................................. 34 7.3.3. Network Switch....................................................................................................................................................... 36 7.3.4. SFP Transceiver 1000BASE-SX 28 Nos (media converter) ................................................................................ 38 7.3.5. Network Keyboard & Control Keyboard & Dome keyboard .................................................................................. 38 7.3.6. Surveillance HDD Specifications ............................................................................................................................ 39 7.3.7. Video Wall .............................................................................................................................................................. 40 7.3.8. CAT 6 UTP cables .................................................................................................................................................. 44
7.8.1 Preventive Maintenance: ............................................................................................................................. 46
8. Payment Clause ................................................................................................................................................................... 46 7a) .Preventive Maintenance: ..................................................................................................................................... 73 9. Penalty for non-fulfilment of conditions: .......................................................................................................... 74 10. Total Penalty Cap: ............................................................................................................................................ 74 11. Payment Terms: ................................................................................................................................................. 74 13. Termination of Contract: .................................................................................................................................. 75 13.2 Termination for Insolvency .......................................................................................................................... 75
13.3 Termination for Convenience ...................................................................................................................... 76 14. Force Majeure Conditions: .............................................................................................................................. 76 15. Arbitration: ........................................................................................................................................................ 77 16. Legal Jurisdiction: ............................................................................................................................................ 78
TTDC Tamil Nadu Tourism Development Corporation
AMC Annual Maintenance Contract
CCTV Closed Circuit Television
COL Color
DVR Digital Video Recorder
EMD Earnest Money Deposit
HDD Hard Disk Drive
HRC High Resolution Camera
INR Indian Rupees
ISO International Organization for Standardization
IT Information Technology
LD
LOA
Liquidated Damage
Letter of Acceptance
PF Provident Fund
SD Security Deposit
SMCS Security Management Control System
SPOC Single Point of Contact
Acronyms and Definitions
This Tender procedure is governed by “The Tamil Nadu Transparency in Tenders Act
1998 and The Tamil Nadu Transparency in Tenders Rules 2000” as amended from time
to time.
Important Notice
1. Preamble
Travel and tourism is one of the most important economic activities in many
countries worldwide. India has a high potential to become one of the most preferred
tourist destinations globally. The Ministry of Tourism, under GoI, strives to increase the
world tourist arrival from 0.6% to 1% and to achieve this, the ministry has developed
multi- pronged strategies. The Prasad scheme was evolved to support development of
tourism in India. Under this scheme, Velankanni town is one of the identified city for the
development of tourism facilities.
2. Tender Schedule
1. Tender inviting
Authority, Designation
and Address
The Chairman & Managing Director
Tamil Nadu Tourism Development Corporation
No.2, Wallajah Road
Triplicane
Chennai-600002.
Phone: +91-44-25333851-85
E-mail: [email protected]
2. Name of the Work Tender for the Supply, Installation and Commissioning
of CCTV Surveillance System in Velankanni under
Prasad Scheme in Tamil Nadu.
3. Tender reference XXXX
4. Estimate Cost Rs.50,74,000
5 Tender documents
available
Tender document can be freely downloaded
from www.tenders.tn.in websites till the closing
date and time of the Tender. The tender document
fee is waived for downloading the tender from these
sites.
6. Earnest Money Deposit
(EMD)
An EMD amount of Rs.50,740/- (Rupees Fifty
thousand Seven hundred and Forty Rupees Only)
should be paid by way of Demand Draft or Banker’s
Cheque issued by a Bank scheduled in India only
drawn in favor of “The Chairman & Managing
Director Tamil Nadu Tourism Development
Corporation” payable at Chennai.
7. Pre-Bid meeting Pre-bid meeting will be held on 04/07/2018 at 11.00
AM at the address mentioned in (1).
8. Tender submission Two Part Bid (Technical Bid and Price Bid) should
be submitted on the due date and time specified in
Sl.No.8 below.
9. Submission of Tender –
Due Date and Time
12/07/2018 at 3.00 PM as mentioned in Sl.No.7
above
10. Date, Time and Place
of opening of Technical
Bid
Technical Bid will be opened on 12/07/2018 at 3.30
PM at the address mentioned in Sl.No.(1) above
Date, Time and Place
of opening of Price Bid
The date and time of opening of Price Bid will be
intimated later only to the Technically Qualified
Bidders
3. Eligibility Criteria
The Bidders should have the following Eligibility for participating in the Tender. The
Bidders should enclose documentary evidence for fulfilling the Eligibility in the
Technical Bid.
# Eligibility Conditions Documentary Proof to be submitted
1 Bidder should be Manufacturer or
authorized dealer, have tied-up with
the Original Equipment
Manufacturer (OEM) for the supply
and support services of the proposed
CCTV Cameras and related
equipment.
Letter of authorization from the OEM for
the supply and support services of the
proposed CCTV Cameras and related
equipment should be submitted.
Photocopy of the Evaluation Assurance
Level (EAL) / UL, CE, FCC Certificates
should be submitted.
2 Bidder should be a Company under
the Indian Companies Act, 1956
who have their registered office in
India and should have been in
existence at least for a period of last
3 years as on 31/03/2018
Copy of Certificate of Incorporation /
Registration Certificate issued by
Statutory Authority concerned.
3 Bidder should be in the business of
implementing Security Systems for
any Government Organizations /
Public Sector Undertakings in India
for the past 5 years as on 31/03/2018
Photocopy of Work Orders or signed
Agreements in the Bidder's name issued
by the customer on or before 31/03/2018
should be submitted. The Bidder should
also submit documentary evidence for
having registered.
4 Bidder should have an Average
Annual Turnover of at least INR
37.50 Lakhs in the last three Audited
Financial years as on 31/03/2018
Photo copies of the Audited Balance
Sheet and Profit and Loss Account
Statement of the Bidder for last three
Audited financial years (2015-16, 2016-
17, 2017-18) duly certified by the
Auditors of the company should be
submitted.
5 Bidder should have executed and Photocopy of the Work Order or signed
maintained at least single project
order value worth not less than
Rs.40 Lakhs in Security Systems
Implementation at any Government
Organizations / Public Sector
Undertakings in India in the past 5
years as on 31/03/2018.
Agreements in the Bidder's name issued
by the customer should be submitted.
Photocopy of the Completion/
Performance Certificate obtained from
the customers should be submitted. Cost
will be enhanced at the rate of 7% per
consecutive year.
6 Bidder should have possess a valid
ISO 9000:2008 / ISO 9001:2008
Certification from the manufacturer
Photo copy of the relevant ISO
certificates should be submitted.
7 The bidder should not have been
black listed from participating in
any of the Tenders as per Tamilnadu
transparency in Tenders Act by
Government of Tamilnadu as on
date of submission of Bid.
A self-certified letter Signed by the
Authorized Signatory of the bidder as per
prescribed format given in Annexure-4.
8 a) The bidder should have a local
office in Tamilnadu. The bidder
should mention the full address and
telephone number of the Tamilnadu
office.
(or)
b) Else the bidder should give an
undertaking for setting up the local
office in Tamilnadu if the bidder
becomes successful.
a) Photo copy of the landline telephone
bills / rental agreement on or before
31/03/2018.
b) If the bidder doesn't have a local office
then the bidder shall submit undertaking
letter or accepting to set up a local office
in Tamilnadu within 2 months from the
date of contract signing.
4.1 General:
➢ In order to determine the eligibility conditions, the eligibility conditions of the
wholly owned subsidiaries shall also be taken into consideration.
➢ If the bidder becomes successful then the Bidder should submit the original Signed
Agreement with the OEM for the supply, installation and commissioning of CCTV
Cameras and related equipment for a period of 5 years from the date of
Implementation.
4. Bid Preparation and Submission
4.1 General Instructions
a) Before submitting the Bids, the Bidder shall at their own cost and expenses ascertain
locations where they have to provide service and satisfy as to the nature of the existing
conditions related to the activities and shall obtain information on all matters and conditions
as they may feel necessary for execution of contract.
b) The Bidder shall be deemed to have satisfied itself fully before Bidding as to the
correctness and sufficiency of its Bids for the contract and price quoted in the Bid to cover
all obligations under this Tender.
c) It must be clearly understood that the whole of the conditions and specifications are
intended to be strictly enforced as that no work will be considered as extra work and allowed
and paid for unless they are clearly outside the scope, spirit, meaning of the agreement and
the intent of TTDC and have been so ordered in writing by the TTDC whose decision shall
be final and binding.
d) Unless otherwise specified in the Tender, no escalation of cost in the Tender by the
Bidder will be permitted throughout the period of Agreement or throughout the period of
completion of contract whichever is later on account of any reasons whatsoever.
e) TTDC reserves its right to award the contract to any Bidder as per the evaluation
procedure. No dispute can be raised by any Bidder, whose Bid has been rejected and no
claims will be entertained or paid on this account.
f) The cost quoted by the Bidder shall include cost and expenses on all counts viz. cost of
equipment, materials, consultancy, cost of implementation tools/ techniques/
methodologies, manpower, supervision, administration, overheads, travel, lodging,
boarding, in-station & outstation expenses, etc. and any other cost involved in
implementation.
g) The cost quoted by the Bidder shall be kept firm for a period specified in the Tender from
the date of opening of the Tender. The Successful Bidder should keep the Price firm during
the period of Contract including during the period of extension of time. Escalation of cost
will not be permitted during the said periods or during any period while providing services
whether extended or not for whatsoever reasons. The Bidders should particularly take note
of this factor before submitting the Bids.
h) The Successful Bidder shall make all arrangements for their personnel being provided as
a part of the contract to reach various locations at their own cost and transport inside the
working places.
i) The Successful Bidder should be fully and completely responsible to TTDC for all the
deliverables.
j) The Bidder shall be deemed to have complied with all clauses in this Tender.
k) Any vendor who is black listed in TTDC will not be eligible to bid for Tenders in TTDC
as per the conditions of blacklisting.
l) In case show cause Notice has been issued by TTDC for poor Performance, then TTDC
reserves the right to disqualify the bid submitted by such vendor.
4.2 Pre – Bid Meeting
The Prospective bidders or their official representatives if Interested can attend the pre- bid
meeting on the date and time as specified in the clause 2 ”Tender Schedule”.
4.3 Clarifications on RFP
A prospective Bidder can submit query to The Chairman & Managing Director, Tamil nadu
Tourism Development Corporation in the format prescribed in Annexure-2 “Request for
Clarification” on any aspect of the Tender document. TTDC will respond to the queries. A
clarification/corrigendum if any will be published in the designated website. The
Prospective Bidders shall watch the designated website periodically and download the
corrigendum if any published TTDC will not be responsible or liable for any failure of the
prospective Bidder in updating the clarifications.
4.4 Cost of Bidding
The Bidders should bear all the costs associated with the preparation and submission of
Bids. TTDC will in no way be responsible or liable for these charges/costs incurred
regardless of the conduct or outcome of the bidding process.
4.5 Language of the Bids
The bid prepared by the Bidders as well as all correspondence and documents relating to the
bid shall be in English only.
4.6 Tender Document Fee
The Tender Documents may be freely downloaded from the portals as mentioned in the
Tender Schedule. The Tender document fee is waived as per the amendment to the Tamil
Nadu Transparency in Tender Rules 2000.
Bidder who directly purchase the tender document should remit cost of Rs.7500 plus
applicable taxes to “The Chairman & Managing Director, Tamil Nadu Tourism
Development Corporation, Chennai.”
4.7 Earnest Money Deposit (EMD)
a) An EMD amount as specified in the Tender Schedule should be paid by way of Demand
Draft or Banker’s Cheque issued by a bank scheduled in India only drawn in favor of " The
Chairman & Managing Director, Tamil nadu Tourism Development Corporation” payable
at Chennai. The demand draft or Banker’s Cheque should be deposited physically at the address
indicated in the Tender Schedule at Sl.No.1, before the date and time of opening of the tender,
by placing it in a cover super scribed as “EMD Charges for the Tender Ref No. and date of
opening: 12/07/2018 at 3.00 PM”
b) The EMD of the unsuccessful Bidders will be returned after acceptance of the successful
bidder, at the expense of the Bidders within a reasonable time consistent with the rules and
regulations in this behalf. The above EMD held by TTDC till it is refunded to the
unsuccessful Bidders will not earn any interest thereof.
c) The EMD amount of the successful bidder will be either adjusted towards Security
Deposit (SD) or returned back to the bidder on receipt of the full amount of Security Deposit
and the Security Deposit will be returned only after the successful fulfilment of the contract.
d) The EMD amount will be forfeited by TTDC, if the bidder withdraws the bid during the
period of its validity specified in the tender or if the Successful Bidder fails to sign the
contract or the successful bidder fails to remit Security Deposit within the respective due
dates.
4.8 Letter of Authorization
A letter of Authorization from the Board of Directors / appropriate authority, authorizing
the Tender submitting authority or a Power of Attorney should be submitted in the Technical
bid, otherwise the Bids will be summarily rejected.
4.9 Clarification and Amendments
a) A prospective Bidder requiring any clarifications in the Tender may notify The
Chairman & Managing Director, Tamil Nadu Tourism Development Corporation by letter
or by fax or by email. TTDC will respond to any request for clarifications in the Tender.
b) A pre-bid meeting will be held for addressing the clarifications on the date and time
mentioned in the Tender Schedule. The Bidders are requested to participate in the pre-bid
meeting and get the clarifications.
c) Before closing of the Tender, The Chairman & Managing Director, Tamil nadu Tourism
Development Corporation at its discretion may amend the Tender and may or may not
extend the due date and time for submission of Tenders on account of any amendments.
d) Amendments if any, will be notified in the websites mentioned in the Tender Schedule.
The Bidders should periodically check for the amendments or corrigendum in the websites
till the closing date of this Tender. TTDC will not communicate the amendments or
corrigendum and will no way be responsible for any ignorance.
e) Clarifications received from the bidders, before 48 hours of the closing date of the
submission of the bid, will be accepted for giving the replies.
4.10 Two Part Bidding
Bidders should examine all Instructions, Terms and Conditions and Technical specifications
given in the Tender document. Failure to furnish information required by the bid or submission
of a Bid not substantially responsive in every respect will be at the Bidders risk and may result
in rejection of Bids. Bidders should strictly submit the Bid as specified in the Tender, failing
which the bids will be non-responsive and will be rejected.
4.11 Technical Bid
a) Technical Bid should be filled by the bidder in the forms provided under the technical
bid.
b) All the forms showing under technical bid, should be filled and all mandatory fields
should be filled with the appropriate information.
c) The bidders should submit all relevant documents against each form to substantiate the
information entered in the forms.
d) All the pages of the documents submitted by the bidder should be signed and sealed.
e) The bidders should submit the details of make and model of the items offered against
the tender requirements.
f) The Technical bid form should not contain any conditions or price indications strictly,
otherwise the bids by the bidder will be summarily rejected.
g) The Technical bid form should not be changed or altered or tampered. If the bid form
is tampered, the bids will be summarily rejected.
4.12 Price Bid Form
a) The Price Bid should be filled in the forms provided under Price bid.
b) All the fields in the forms should be filled and cannot leave blank.
c) All the pages of the documents submitted by the bidder should be signed and sealed.
d) The price quoted by the Bidder shall include cost and expenses on all counts viz. cost
of equipment, materials, tools/ techniques/ methodologies, manpower, supervision,
administration, overheads, travel, lodging, boarding, in-station & outstation expenses, etc.
and any other cost involved in the supply and commissioning.
e) The prices quoted shall be only in INDIAN RUPEES (INR) only.
f) The cost quoted by the Bidder shall be kept firm for a period specified in the Tender
from the date of opening of the tender. The Bidder should keep the Price firm during the
period of contract including during the period of extension of time if any. Escalation of cost
will not be permitted during the said periods or during any period while providing services
whether extended or not for reasons other than increase of duties / taxes payable to the
Governments in India within the stipulated delivery period. The Bidders should particularly
take note of this factor before submitting the Bids.
g) The price bid form should not be changed or altered or tampered. If the bid form is
tampered, the bids will be summarily rejected.
h) The price bid form should not contain any conditional offers, partial offers or variation
clauses, otherwise the bids will be summarily rejected.
1. Government of India has notified vide Notification No. 20/2017 – Central Tax (Rate),
dated 22nd August, 2017 and Notification No. 24/2017 Central Tax (Rate), dated 21st
September, 2017, the concessional rate of the Goods and Services Tax (GST) is leviable
for any Government Contract, whether Civil or Electrical, irrespective of the Goods and
Services Tax (GST) rate applicable on purchase of goods used in the execution of
Government Contract.
2. Goods and Services Tax (GST) Registration and addition of GST in bills:
6.1 “The Bidder should be required to indicate their GST registration number under the
Goods and Services Tax (GST) Act 2017 in the tender form. The Central Goods and
Services Tax (CGST) Act 2017, the Integrated Goods and Services (IGST) Act 2017
and the Tamil Nadu Goods and Services (TNGST) Act 2017 have been enacted and
enforced from 01.07.2017. Under the new tax regime, GST (comprising CGST,
SGST and IGST) as per the Tamil Nadu Goods and Services (TNGST) Act 2017,
with effect from 01.07.2017.
3. For every Bill, GST will be paid to the Bidder by the Employer. After the payments
including GST, the Bidder should pay the GST Amount to Government through his GST
Registration No. to the Employer.
a) First Bill Payment:
“At the time payment for first running account bill, the Bidder should produce the
GST paid details on goods (Materials) to the Employer for ITC.”
b) Intermediate Bill Payment:
“At the time payment next running account bill, the Bidder should produce the
GST paid details of services up to previous bill payment (i.e. GST paid detail for
the previous work bill) along with Input Tax Credit (ITC) availed at the time of
payment of intermediate bill to the employer.”
c) Final Bill Payment:
“The Bidder should produce the GST paid details for all the materials used for
construction work and GST paid details of services for the up to previous payment
(i.e. GST paid detail for the up to previous work bill) to the Employer along with
Input Tax Credit (ITC) availed at the time of payment of final bill to the
employer.”
d) Submission of GST paid details of Final Bill
“The GST paid details for the final work bill payment of construction work to be
submitted by the Bidder to be employer in few days after getting payments”.
4.13 Bid closing date and time
The Bids should be submitted by the bidder not later than the date and time specified in the
Tender Schedule or Corrigendum if published. Even if the Bid submission is in half way through
during the closing date and time, submission would not be possible. Hence the Bidders should
be cautious to submit the bids well in advance to avoid disappointments.
4.14 Outer Cover
The EMD shall be put into a cover with sealed envelope. The outer cover shall be super scribed
as “EMD charges for the Tender towards the Supply, Installation and Commissioning of CCTV
Surveillance System in Velankanni under Prasad Scheme in Tamil Nadu. - Tender No due on
12/07/2018 @ 3.00 PM”. The “FROM” address and “TO” address shall be written without fail
otherwise the outer cover with the contents, is liable for rejection.
4.15 Modification and withdrawal of Bids
The bids once submitted cannot be modified or amended or withdrawn before the due date and
time for the submission of the bid.
5. Tender Opening and Evaluation
6.1 Tender Opening
The Technical Bid will be opened on the date and time as specified in the Tender schedule in the
presence of those Bidders, who choose to be present against production of an authorization letter
from the Bidding Authority.
6.2 Tender Validity
The offer submitted by the bidders should be valid for a minimum period of 180 days from the
date of opening of the Tender.
6.3 Initial Scrutiny
Initial Bid scrutiny will be conducted and incomplete details as given below will be treated as
non-responsive. If Tenders are;
Not submitted in two parts as specified in the Tender
Received without the Letter of Authorization
Received without EMD amount
Are found with suppression of details
With incomplete information, subjective, conditional offers and partial offers
Submitted without support documents as per the Eligibility Criteria and Evaluation
Criteria
Non-compliance of any of the clauses stipulated in the Tender
Lesser validity period
Not submitted the sample of CCTV Surveillance system indicated in the tender
document.
All responsive Bids will be considered for further evaluation. The decision of TTDC will be
final in this regard.
6.4 Tender Evaluation
5.4.1 Sample Evaluation
a) One Sample of each items of the specification mentioned in the scope of work in
clause 7.2 – Bill of Materials should be submitted on a predefined date which will be informed
later, along with the filled in sample submission form as indicated in Annexure-8. The make,
model number and brochures / specification of the items along with necessary certifications for
testing by TTDC Technical Compliance Statement of the Tender has to be submitted in the
technical bid.
b) The Bidders have to submit the sample items on a date which will be indicated later
by TTDC for demonstration of the equipment’s. No time extension is allowed for submission of
samples. Samples submitted after the above due date, would be liable for rejection.
c) Such samples should be delivered at the address mentioned in Sl.No.1 of Clause 2-
Tender Schedule.
d) If the samples are not delivered within the time limit specified in the Tender, it would
be treated as non-responsive to the Tender conditions and the Bids are liable for rejection.
Compliance with Technical Specification
All the Bidders should submit the item as asked for evaluation purposes along with the
certifications. The compliance statement would be prepared and evaluated. The samples of those
bidders, which do not conform to the technical specifications, the bids of those bidders will be
rejected.
Evaluation Results
The Evaluation test results will enable TTDC to derive the following details:
To know whether the bidders propose to offer the configuration as per the Tender
specification or not.
To provide decision support for the Technical Committee whether to accept or reject the
products.
Analysis of Evaluation Results
a. If the equipment supplied for evaluation meets the tender specifications, it would be
treated that the equipment had passed the “specifications test”. If the specifications are
below the tender specifications, then the equipment would be treated as “failed” in the
“specifications test”. The bidders should take utmost care to bring in the samples which
should be equal to or better than the specifications given in the tender document.
b. TTDC reserves the right to reject a sample if it is found that it does not meet the
specifications. In such cases the bidder would be treated as “failed” in this test. However,
TTDC reserves its right to offer one last opportunity to the bidder to produce another sample
for evaluation, say within a short period of 2-3 days. Such a sample would be evaluated
again to find out whether the bidder gets “pass” in this test.
c. Offering this additional opportunity is solely at the discretion of TTDC. TTDC would be
pleased to provide such an opportunity ONLY if public interest (healthy competition)
demands such a step. In the normal course, such an additional opportunity, would not be
given to the bidders.
5.4.2 Technical Bid Evaluation
a. A Technical Committee will examine the Technical Bids against the Eligibility Criteria
based on the support documents submitted by the Bidders.
b. The bidders who comply with all the Eligibility criteria and whose sample qualify in the
benchmark test are eligible for further processing.
5.4.3 Demonstration by the Bidders
a. The Bidders who fulfilled the Bid compliance with Tender Eligibility Criteria as
mentioned above may be required to demonstrate the functioning of the sample CCTV
Surveillance system as per the requirements of the TTDC. The Eligible Bidders should be
ready for the demonstration at a short notice.
b. The Eligible Bidders who are able to demonstrate will be considered for further
processing and will be called as Technically Qualified Bidders. The Eligible Bidders who
failed to demonstrate will be rejected.
5.4.4 Price Bid Evaluation
a. The Price Bids of the Technically Qualified Bidders alone will be opened as per the date
and time specified in the Tender Schedule (clause-2) and then gets evaluated. The Price Bid
should include all expenses towards this Tender. The Price Bids will be opened in the
presence of the Bidders at Tamil nadu Tourism Development Corporation, Tourism
Complex, Wallajah road, Chennai. The Bidders or their authorized representatives will be
allowed to take part in the Price Bid Opening.
b. The bidder can quote for all items indicated in the Price Bid. Partial bid is not allowed
and shall be quoted in full without leaving any items. The prices will be evaluated as follows
and the decision of TTDC will be the final.
c. The bidder should quote for all the add-on items pertaining to the parts quoted. Failure
to submit the offer / price for all the add on items pertaining to that part will be liable for
rejection of the bid itself.
d. The lowest price will be called as L1 price. The L1 price offered bidder will be the
successful bidder in the tender.
e. The L1 Bidder will be called for negotiation by TTDC. TTDC also reserves the rights to
call the other bidders to match L1 Price. If more than one Bidder matches the L1 Price, then
order will be placed on more than one Bidder, who matches the L1 Price. However,
preference will be given to the L1 Bidder. The L1 Bidder will be given an order value more
than the other Bidders, who matches the L1 Price. The decision of TTDC will be the final.
f. All the Bidders, who are selected after the Price Bid evaluation will be called as
Successful Bidders.
6.5 Negotiations
Further negotiations will be conducted with the Successful Bidders for improvement in the
Scope of Work, Specification, further reduction in price and advancement of delivery schedule.
Bidder's Sign & Seal
6. Terms and Conditions
6.1 Acceptance / withdrawal of Tender
The final decision of selection of Successful Bidder would be based on the technical
capacity and pricing. TTDC does not bind itself in selecting the bidder offering lowest
prices.
a) TTDC reserves the right to not to accept lowest price, to reject any or all the tenders
without assigning any reasons, to relax or waive any of the conditions stipulated in the terms
and conditions of tender as deemed necessary in the best interest of the Government for
good and sufficient reasons.
b) The final acceptance of the tender is entirely vested with the Tender Inviting Authority,
who reserves the right to accept or reject any or all of the tenders in full or in parts without
assigning any reason whatsoever.
c) The Tender Inviting Authority may also reject all the tenders for reasons such as change
in Scope, Specification, lack of anticipated financial resources, Force majeure conditions
or any other unforeseen circumstances.
d) After acceptance of the Tender by TTDC, the Successful Bidder shall have no right to
withdraw their tender or claim higher price.
6.2 Rejection of Tender of banned Tenderer
As per The Tamil Nadu Transparency in Tender Act 1998, if at any time before the
acceptance of tender, the Tender Accepting Authority receives information that a tenderer
who has submitted tender has been banned by any procuring entity, the Tender Accepting
Authority shall not accept the tender of that tenderer even if it may be the lowest tender.
6.3 Letter of Acceptance
After successful completion of the negotiations, a Letter of Acceptance (LOA) of the tender
will be issued to the Successful Bidder.
6.4 Security Deposit
The Successful Bidder will be required to remit a Security Deposit (SD) equivalent to 5%
of the value of the order, inclusive of EMD amount by way of demand draft in favour of
“Electronics Corporation of Tamil Nadu Limited” payable at Chennai or in the form of
unconditional irrevocable Bank Guarantee valid, for a period equivalent to the delivery
Bidder's Sign & Seal
schedule from the date of acceptance of the tender. The Security Deposit furnished by the
Successful Bidder in respect of the tender will be returned to them after successful
fulfilment of work.
6.5 Execution of Contract
a) The Successful Bidder should execute an agreement for the fulfilment of the contract in
the stamp paper as per the model form of contract given in the tender document as
Annexure-9, with such changes / modifications as may be indicated by TTDC at the time
of execution.
b) The incidental expenses for the execution of agreement should be borne by the
Successful Bidder.
c) If the Bidder fails to execute the agreement, the Security Deposit of the Successful
Bidder will be forfeited and their tender will be held as non- responsive.
6.6 Release of Work Order
After the receipt of the Security Deposit and execution of the agreement specified in the
Tender document, TTDC will release a work order to the Successful Bidder.
6.7 Forfeiture of EMD and Security Deposit
The Successful Bidder should nominate and intimate TTDC a Project Manager/Team
Lead, who should be responsible for the effective delivery of work complying with all the
terms and conditions. The Successful Bidder should ensure that the Project Manager/Lead
is fully familiarized with the Tender Conditions, Scope of Work and Deliverables.
6.8 Assigning of Tender whole or in part
The Successful Bidder should nominate and intimate TTDC a Project Manager/Team
Lead, who should be responsible for the effective delivery of work complying with all the
terms and conditions. The Successful Bidder should ensure that the Project Manager/Lead
is fully familiarized with the Tender Conditions, Scope of Work and Deliverables.
6.9 Scope of Work and Deliverables.
The Successful Bidder shall not assign or make over the contract, the benefit or burden
thereof to any other person or persons or body corporate. The Bidder should not under-let
or sublet to any person(s) or body corporate for the execution of the contract or any part
thereof without the written consent of TTDC.
Bidder's Sign & Seal
6.10 Liquidated Damages (LD)
Liquidated Damages will be levied at the rate of 0.5% per week on the total contract value
subject to a maximum of 10% for non-fulfilment of delivery schedule. In the event of
failure to fulfil the conditions, TTDC /Customer at its discretion may initiate any of the
actions such as;
➢ Extension of time may be permitted to complete the work.
➢ Additional resources will be requested by TTDC Customer for speeding up
the work.
➢ Contract may be terminated and new contract may be awarded to other
Technically
Qualified Bidders at the same tender cost or at higher cost. In case of higher cost, any
difference in cost to be incurred in engaging other Bidder may be recovered from the
Successful Bidder.
➢ Any other action as deemed fit and decided by TTDC /Customer in the best
interests of the work.
6.11 Penalty for Non-Fulfilment of Tender conditions
A penalty will be levied at the rate of 1% of the total contract value in the event of non-
fulfilment or non-observance of any of the Tender conditions stipulated in the Agreement,
Terms and Conditions and Work Order at the discretion of Customer subject to a maximum
of 5%.
6.1 Termination of Contract
6.12.1 Termination for default
a) TTDC may without prejudice to any other remedy for breach of contract, by written
notice of default with a notice period of 7 days, sent to the Successful Bidder, terminate the
contract in whole or part,
i. If the Successful Bidder fails to deliver any or all of the goods within the time
period(s) specified in the Contract, or fails to deliver the items as per the Delivery
Schedule or within any extension thereof granted by TTDC; or
ii. If the Successful Bidder fails to perform any of the obligation(s) under the contract;
OR
i. If the Successful Bidder, in the judgment of TTDC, has engaged in fraudulent and
corrupt practices in competing for or in executing the Contract.
b) In the event of TTDC terminating the Contract in whole or in part, TTDC may procure
Bidder's Sign & Seal
the services upon terms and in such manner as deems appropriate at the risk and cost of the
defaulting Successful Bidder and the Successful Bidder shall be liable to TTDC for any
additional costs for such services. However, the Successful Bidder shall continue the
performance of the contract to the extent not terminated.
6.12.2 Termination for Insolvency
TTDC may at any time terminate the Contract by giving written notice with a notice period
of 7 days to the Successful Bidder, if the Successful Bidder becomes bankrupt or otherwise
insolvent. In this event, termination will be without compensation to the Successful Bidder,
provided that such termination will not prejudice or affect any right of action or remedy
that has accrued or will accrue thereafter to TTDC.
6.12.3 Termination for Convenience
TTDC may by written notice with a notice period of 7 days sent to the Successful Bidder,
may terminate the Contract, in whole or in part, at any time for its convenience. The notice
of termination shall specify that termination is for TTDC’s convenience, the extent to
which performance of work under the Contract is terminated, and the date upon which such
termination becomes effective. On termination, the Successful Bidder is not entitled to any
compensation whatsoever.
6.2 Force Majeure Conditions
Neither TTDC nor the Successful Bidder shall be liable to the other for any delay or failure
in the performance of their respective obligations except causes or contingencies beyond
their reasonable control due to Force Majeure conditions such as:
a. Any act of God such as lighting, earthquake, landslide, etc. or other events of natural
disaster of rare severity
b. Meteorites or objects falling from aircraft or other aerial devices, travelling at high
speeds
c. Fire or explosion, chemical or radioactive contamination or ionizing radiation
d. Epidemic or plague
e. Act of war (whether declared or undeclared), threat of war, invasion, armed conflict
or act of foreign enemy, unexpected call up of armed forces, blockade, embargo,
revolution, riot, religious strife, bombs or civil commotion, sabotage, and terrorism.
f. A party affected by an event of force majeure should give a written notice with full
details as soon as possible and in any event not later than five calendar days of the
occurrence of the cause relief upon. The other party to respond within a reasonable
Bidder's Sign & Seal
time of not later than fifteen days and issue an acknowledgement on the claim or
force majeure applies, then dates (period) by which performance obligations are
schedule to be met, with extended for that period of time equal to the time lost due
to any delay so caused.
6.3 Arbitration
a) Any dispute or difference, whatsoever, arising among the parties to this agreement
arising out of or in relation to this agreement shall be resolved by the parties through mutual
consultation, in good faith and using their best endeavors. To this end, the parties agree to
provide frank, candid and timely disclosure of all relevant facts, information and documents
to facilitate discussions between them/their representatives or officers;
b) Except as otherwise provided elsewhere in the Contract, if any dispute, difference,
question or disagreement arises between the parties hereto or their respective
representatives or assignees, at any time in connection with construction, meaning,
operation, effect, interpretation or out of the contract or breach thereof, the same shall be
decided by a sole Arbitrator to be appointed by the Managing Director of TTDC.
c) If the Arbitrator so appointed dies, resigns, incapacitated or withdraws for any reason
from the proceedings, another Arbitrator shall be appointed by the Chairman & Managing
Director of TTDC. The Arbitrator so appointed shall proceed with the reference from the
stage where his predecessor had left if both parties consent for the same, otherwise, he shall
proceed de novo.
d) It is a term of the contract that the party invoking arbitration shall specify all disputes to
be referred to arbitration at the time of invocation of arbitration and not thereafter.
e) It is also a term of the contract that neither party to the contract shall be entitled to seek
interest and the arbitrator should not grant interest.
f) The Arbitral Tribunal shall give reasoned award and the same shall be final, conclusive
and binding on the parties.
g) The venue of the arbitration shall be Chennai and language English.
h) The fees of the arbitrator and expenses incidental to the arbitration proceedings shall be
borne equally by the parties.
Subject to as aforesaid, the provisions of the Arbitration and Conciliation Act 1996 and
any statutory modifications or re-enactment in lieu thereof shall apply to the arbitration
proceedings under this clause.
Bidder's Sign & Seal
6.4 Legal Jurisdiction
Subject to the above, the courts at Chennai only shall have jurisdiction in this matter. In
witness where of the parties here to have signal on the day, month and year above written
in the presence of
For and on behalf of For and on behalf of Electronics
Corporation of
Tamilnadu Limited
Witness : Witness :
Witness : Witness:
Bidder's Sign & Seal
7. Scope of Work
The General scope of work is to Supply, Installation and Commissioning of CCTV
Surveillance System in Velankanni under Prasad Scheme in Tamil Nadu.
Department of Tourism under Prasad Scheme funded by Ministry of Tourism has
identified Velankanni as one of the town under this scheme. The scope includes supply,
installation and commissioning of CCTV Surveillance system with outdoor PTZ & Bullet
type Cameras and necessary equipment related to it for surveillance system in the
following identified locations in Velankanni.
S.No Location
V F
12mm
Camera
V F
35mm
Camera
PTZ
Camera
1 Main Arch 2 1
2 Nadu Arch-- Police station
Muchanthi
2 1
3 Clinton Park 2 1
4 Railway station 1 1 1
5 Bus Stand 2 1
6 Nadu Thittu 2 1
7 Dravidar Hotel 2 1
8 Saparapathai Street 2 2
9 Beach Parking 2
10 Beach 2
11 Church Main 2 1
12 Muslim street 2
TOTAL 11 15 8
Bidder's Sign & Seal
7.1 High Level Requirements
Supply, Installation and commissioning of the CCTV Surveillance system &
its related cabling in outdoor and vital areas in the respective location identified under
the Scheme.
Figure 1 Layout for Installation of CCTV in Velankanni Town Panchayat
Bidder's Sign & Seal
Necessary civil and electrical work to be carried out in consultation with TTDC/
ULB officials.
Impart basic training and operational requirements to the respective ULB officials
in the identified locations.
Installation of cameras and control system equipment at the identified location
and in the control room mentioned with related wiring and installation of the required
Management Control Software.
Necessary civil and electrical works should be carried out by the bidder by
obtaining proper prior permission from TTDC/ULB officials in advance.
The cabling work should also include restoring the trench, and any other civil
works to its original condition.
Integrate the CCTV Access Control for the control room, Intrusion Monitoring
and related security hardware installed at the various location.
Configure Control panels and Management Control System Server in the control
room.
Conducting test and trial run.
Bidder's Sign & Seal
7.2 Bill of Material for CCTV Surveillance System
The details of the hardware components required in the identified location under the
Prasad scheme in Tamil Nadu is given below.
The cabling meant for CCTV shall be of CAT-6 network cable Armored which shall be
ISI certified. The cabling from Cameras to NVR has to be suitably clamped / Under
Ground. The network and power cabling required for the above installation and
commissioning may also be done by the bidder.
Sl No Description Qty
1 12 Core Armoured Fiber cable 5500M
2 3 core Armoured Power cable 1 Sqmm 5500M
3 HDPC ooze 1 Inch 5500M
4 3" Dia G A pipe 20 Feet 14
5 weather Proof housing 12 Nos
6 Weather proof Box 14 Nos
7 64 Ch 4 K NVr 1 Nos
8 V F Camera 2.7 MM to 13 MM 11 Nos
9 V F Camera 7 MM to 35MM 12 Nos
10 2 MP Ptz Camera 8 Nos
11 4 TB HDD 8Nos
12 Fiber switch & Network switch
13 Floor Mount Rack 1No
14 Video controller 1 Nos
15 Furniture curved table & Chair 2 Nos
16 1.5 split Ac 1 Nos
17 PTZ control joystick 1 Nos
18 5.5 Kva Online Ups 1 Nos
19 88Ah Battery 16 Nos
20 High end wireless device 1 Pair
21 Media converter 14 Pair
22 Poe Switch 14 Nos
23 Video Wall
a 40” Display Unit 9 Nos
b Base Of display Unit 4 Nos
c Image Controller 1 Nos
d Decoding Card 3 Nos
e Encoding Card 2 Nos
f Cable -DVI 18 Nos
g Wooden Case 4 Nos
Bidder's Sign & Seal
7.3 Specifications of the CCTV IP Network Surveillance system
7.3.1. Camera Specifications
1. 2.7MM to 13 MM V F Camera
Image Sensor 1/3” 4Megapixel progressive CMOS
Effective Pixels 2688(H) x1520(V)
RAM/ROM 512MB/32MB
Scanning System Progressive
Electronic Shutter Speed Auto/Manual, 1/3(4)~1/100000s
Minimum Illumination 0.03Lux/F1.4( Color,1/3s,30IRE)
0.3Lux/F1.4( Color,1/30s,30IRE)
0Lux/F1.4(IR on)
S/N Ratio More than 45dB
IR Distance Distance up to 60m(197ft)
IR On/Off Control Auto/ Manual
IR LEDs 4
Lens Type Motorized
Mount Type Board-in
Focal Length 2.7mm~13.5mm
Max. Aperture F1.4
Angle of View H:104°~28°, V:55°~16°
Focus Control Motorized
Close Focus Distance 0.2m
Pan/Tilt/Rotation Range Pan:0˚~360˚; Tilt:0˚~90˚; Rotation:0˚~360˚
Compression H.265+/H.265/H.264+/H.264
Streaming Capability 2 Streams
Frame Rate 4M (1 ~ 20fps)/3M(1 ~ 25/30fps),D1/CIF(1 ~ 25/30fps)
Bit Rate H.265: 12K ~ 8448Kbps, H.264: 32K ~ 10240Kbps
Day/Night Auto(ICR) / Color / B/W
BLC Mode BLC / HLC / WDR(120dB)
White Balance Auto/Natural/Street Lamp/Outdoor/Manual
Gain Control Auto/Manual
Noise Reduction 3D DNR
Motion Detetion Off / On (4 Zone, Rectangle)
Region of Interest Off / On (4 Zone)
Privacy Masking Off / On (4 Area, Rectangle)
Smart IR Support
Bidder's Sign & Seal
Digital Zoom 16x
Flip 0°/90°/180°/270°
Mirror Off / On
Ethernet RJ-45 (10/100Base-T)
Protocol HTTP;TCP;ARP;RTSP;RTP;UDP;RTCP;SMTP;FTP;DH
CP;DNS;DDNS;PPPOE;IPv4/v6;SNMP;QoS;UPnP;NTP
Interoperability ONVIF, PSIA, CGI
Streaming Method Unicast / Multicast
Max. User Access 20 Users
Edge Storage NAS, Local PC for instant recording
Mirco SD card 128GB
Web Viewer IE, Chrome, Firefox, Safari
Management Software Smart PSS, DSS, Easy4ip
Smart Phone IOS, Android
Certifications CE (EN 60950:2000)
UL:UL60950-1
FCC: FCC Part 15 Subpart B
Power Supply DC12V PoE (802.3af)(Class 0)
Power Consumption <11.74W
Operating Conditions ─30° C ~ +60° C (-22° F ~ +140° F) / Less than 95% RH
Storage Conditions ─30° C ~ +60° C (-22° F ~ +140° F) / Less than 95% RH
Ingress Protection IP67
Casing Metal
2. 7MM to 35 MM V F Camera
Image Sensor 1/2.8” 2Megapixel progressive scan CMOS
Effective Pixels 1920(H) x 1080(V)
RAM/ROM 256MB/32MB
Scanning System Progressive
Electronic Shutter Speed Auto/Manual, 1/3~1/100000s
Minimum Illumination 0.006Lux/F1.4 ( Color,1/3s,30IRE)
0.05Lux/F1.4 ( Color,1/30s,30IRE)
0Lux/F1.4 (IR on)
S/N Ratio More than 50dB
IR Distance Distance up to 100m (328ft)
IR On/Off Control Auto/ Manual
IR LEDs 4
Lens Type Motorized
Mount Type Board-in
Bidder's Sign & Seal
Focal Length 7mm~35mm
Max. Aperture F1.4
Angle of View H: 35°~12°, V:19°~7°
Focus Control Motorized
Optical Zoom 5x
Close Focus Distance 0.3m
Pan/Tilt/Rotation Range Pan:0˚~360˚; Tilt:0˚~90˚; Rotation:0˚~360˚
Compression H.265+/H.265/H.264+/H.264
Streaming Capability 3 Streams
Frame Rate Main Stream: 1080P(1~50/60fps)
Sub Stream: D1(1~50/60fps)
Third Stream: 1080P(1~25/30fps
Resolution 1080P(1920x1080)/1.3M(1280x960)/
720P(1280×720)/D1(704×576/704×480)/
VGA(640×480)/CIF(352×288/352×240)
Bit Rate Control CBR/VBR
Bit Rate H.264: 24~9472Kbps
H.265: 14~5632Kbps
Day/Night Auto(ICR) / Color / B/W
BLC Mode BLC / HLC / WDR(120dB)
White Balance Auto/Natural/Street Lamp/Outdoor/Manual
Gain Control Auto/Manual
Noise Reduction 3D DNR
Motion Detetion Off / On (4 Zone, Rectangle)
Region of Interest Off / On (4 Zone)
Privacy Masking Off / On (4 Area, Rectangle)
Smart IR Support
Digital Zoom 16x
Flip 0°/90°/180°/270°
Mirror Off / On
Privacy Masking Off / On (4 Area, Rectangle)
Audio Compression G.711a/ G.711Mu/ AAC/ G.726
Ethernet RJ-45 (10/100Base-T)
Protocol HTTP;TCP;ARP;RTSP;RTP;UDP;RTCP;SMTP;FTP;DH
CP;DNS;DDNS;PPPOE;IPv4/v6;SNMP;QoS;UPnP;NTP
Interoperability ONVIF, PSIA, CGI
Streaming Method Unicast / Multicast
Max. User Access 20 Users
Edge Storage NAS, Local PC for instant recording
Mirco SD card 128GB
Bidder's Sign & Seal
Web Viewer IE, Chrome, Firefox, Safari
Management Software Smart PSS, DSS, Easy4ip
Audio Interface 1/1 channel In/Out
Video Interface 1 Port
Alarm 2 channel In: 5mA 5VDC
1 channel Out: 300mA 12VDC
Smart Phone IOS, Android
Certifications CE (EN 60950:2000)
UL:UL60950-1
FCC: FCC Part 15 Subpart B
Power Supply DC12V PoE (802.3af)(Class 0)
Operating Conditions ─30° C ~ +60° C (-22° F ~ +140° F) / Less than 95% RH
Strorage Conditions ─30° C ~ +60° C (-22° F ~ +140° F) / Less than 95% RH
Ingress Protection IP67
Casing Metal
3. PTZ Camera
Image Sensor 1/2.8” STARVIS™ CMOS
Effective Pixels 1920(H) x 1080(V)
RAM/ROM 1024M/64M
Scanning System Progressive
Electronic Shutter Speed 1/1s~1/30,000s
Minimum Illumination Color: [email protected]; [email protected] (IR on)
IR Distance Distance up to 150m (492ft)
IR On/Off Control Auto/Manual
IR LEDs 4
S/N Ratio More than 55dB
Focal Length 4.8mm~120mm
Max. Aperture F1.6 ~ F4.4
Angle of View H: 59.2° ~ 2.4°
Optical Zoom 25x
Focus Control Auto/Manual
Close Focus Distance 100mm~ 1000mm
Pan/Tilt Range Pan: 0° ~ 360° endless; Tilt: -15° ~ 90°,auto flip 180°
Manual Control Speed Pan: 0.1° ~300° /s; Tilt: 0.1° ~150° /s
Preset Speed Pan: 400° /s; Tilt: 300° /s
Presets 300
PTZ Mode 5 Pattern, 8 Tour, Auto Pan ,Auto Scan
Bidder's Sign & Seal
Speed Setup Human-oriented focal Length/ speed adaptatio
Power up Action
Auto restore to previous PTZ and lens status after
power failure
Idle Motion
Activate Preset/ Scan/ Tour/ Pattern if there is no
command in the specified period
Protocol DH-SD, Pelco-P/D (Auto recognition)
Auto Tracking Support
IVS
Tripwire, Intrusion, Abandoned/Missing, Face Detection
Compression H.265+/H.265/H.264+/H.264
Streaming Capability 3 Streams
Frame Rate Main stream: 1080P/1.3M/720P(1~50/60fps)
Sub stream1: D1/CIF(1 ~ 25/30fps)
Sub stream2: 1080P/1.3M/720P/D1/CIF
(1~25/30fps)
Bit Rate H.265/H.264: 448K ~ 8192Kbps
Day/Night Auto(ICR) / Color / B/W
BLC Mode BLC / HLC / WDR(120dB)
White Balance Auto/Natural/Street Lamp/Outdoor/Manual
Gain Control Auto/Manual
Noise Reduction 3D DNR
Motion Detetion Off / On (4 Zone, Rectangle)
Region of Interest Off / On (4 Zone)
Electronic Image
Stabilization (EIS)
Support
Defog Support
Smart IR Support
Privacy Masking Off / On (4 Area, Rectangle)
Digital Zoom 16x
Flip 180°
Privacy Masking Up to 24 areas
Audio Compression G.711a/G.711Mu/AAC/G.722 / G.726/G.729/MPEG2-L2
Ethernet RJ-45 (10/100Base-T)
Protocol IPv4/IPv6,HTTP,HTTPS,SSL,TCP/IP, UDP,UPnP,
ICMP,IGMP,SNMP,RTSP,RTP, SMTP, NTP,DHCP,
DNS,PPPOE,DDNS,FTP, IP Filter,QoS,Bonjour,802.1x
Interoperability ONVIF, PSIA, CGI
Streaming Method Unicast / Multicast
Max. User Access 20 Users
Bidder's Sign & Seal
Edge Storage NAS, Local PC for instant recording
Mirco SD card 128GB
Web Viewer IE, Chrome, Firefox, Safari
Management Software Smart PSS, DSS, Easy4ip
Audio Interface 1/1 channel In/Out
Alarm 2 In,1 Out
RS485 1
Power Supply AC24V/3A(±10%), PoE+(802.3at)
Power Consumption 13W,23W (IR on)
Operating Conditions ─40°C ~ 70°C (-40°F ~ +158°F) / Less than 90% RH
Ingress Protection IP66
Casing Metal
Certifications CE: EN55032/EN55024/EN50130-4
FCC: Part15 subpartB,ANSI C63.4- 2014
UL: UL60950-1+CAN/CSA C22.2,No.60950-1
7.3.2. NVR Specifications
Intel Processor
Max 64/128 IP Camera Inputs
Max 384Mbps Incoming Bandwidth
Up to 12MP Resolution for Preview and Playback
Supports RAID 0/1/5/6/10
Smart Tracking and Intelligent Video
Multi-screen Display( 2 HDMI OUT different source)
4 K Resolution
64Channel Ultra 4K H.265 Network Video Recorder
Main Processor Intel Quad-core Processor
Operating System Embedded LINUX
IP Camera Input 64 Channel
Two-way Talk 1 Channel Input, 1 Channel Output, RCA
Interface 2 HDMI (up to 3840 x 2160 , Different Source), 1 VGA
Multi-screen Display 1st Screen: 1/4/8/9/16/25/36
2nd Screen: 1/4/8/9/16
OSD Camera title, Time, Video loss, Camera lock, Motion
detection, Recording
Compression H.265/H.264/MJPEG
Resolution 12MP, 8MP, 6MP, 5MP, 4MP, 3MP, 1080P, 1.3MP,
720P etc.
Bidder's Sign & Seal
Record Rate 384Mbps
Bit Rate 16Kbps ~ 20Mbps Per Channel
Record Mode Manual, Schedule (Regular, MD (Motion Detection),
Alarm, IVS), Holiday, Stop
Record Interval 1 ~ 120 min (default: 60 min), Pre-record: 1 ~ 30 sec,
Post-record: 10 ~ 300 sec
Trigger Events Recording, PTZ, Tour, Alarm Out, Video Push, Email,
FTP, Snapshot, Buzzer and Screen Tips
Video Detection Motion Detection, MD Zones: 396 (22 × 18), Video Loss
and Tampering
Alarm input 16 Channel, Low Level Effective, Green Terminal
Interface
Relay Output 8 Channel, NO/NC Programmable, Green Terminal
Interface
Tracking Trigger
Event
Zoom, Tracking, Recording, Preset, Snapshot, Alarm,
etc.
Playback
128 Mbps in Raid 5 Mode;
64 Mbps in single HDD Mode
Search Mode Time /Date, Alarm, MD and Exact Search (accurate to
second)
Playback Function Play, Pause, Stop, Rewind, Fast play, Slow Play, Next
File, Previous File, Next Camera, Previous Camera, Full
Screen, Repeat, Shuffle, Backup Selection, Digital Zoom
Backup Mode USB Device/Network/eSATA Device
Interface 2 RJ-45 Ports (10/100/1000Mbps)
Ethernet Port 2 Ethernet Ports Joint Working or 2 Independent
1000Mbps Ethernet Ports
Network Function HTTP, HTTPs, TCP/IP, IPv4/IPv6, UPnP, RTSP,
UDP,SMTP, NTP, DHCP, DNS, IP Filter, PPPoE,
DDNS, FTP, Alarm Server, IP Search, DVR, NVS, etc.)
Max. User Access 128 users
Interoperability ONVIF 2.4, CGI Conformant
Smart Phone iPhone, iPad, Android
Internal HDD 8 SATA III Ports, Up to 8 TB capacity for each HDD
HDD Mode Single, Raid0/1/5/6/10 (Enterprise-level HDDs are
recommended)
eSATA 1 eSATA Port
Front Cover Support Hot-swap
USB 4 USB Ports (2 USB 2.0 , 2 USB 3.0 )
RS232 1 Port
RS485 1 Port
Bidder's Sign & Seal
Power Supply AC100V ~ 240V, 50 ~ 60 Hz
Operating Conditions ─10°C ~ +55°C (+14°F ~ +131°F), 86 ~ 106kpa
Storage Conditions ─20°C ~ +70°C (-4°F ~ +158°F), 0 ~ 90% RH
Installation Rack-mounted
Certifications
CE EN55022, EN55024, EN50130-4, EN60950-1
FCC Part 15 Subpart B, ANSI C63.4-2014
UL UL 60950-1 and CAN/CSA C22.2 No.60950-1
7.3.3. Network Switch
1. 8 PORT PoE Plus SWITCH SPECIFICATION
Sl.No Specification Parameters REQUIRED VALUE
1 Total no of Ports 8
2 Total no of Gigabit
Network ports
10/100/1000 Base-T 8 RJ 45 port, Gigabit
PoE ports, 2 SFP UPLINK PORT
3 Total no of Stackable Ports Should support at least 24 units per stack.
4 Diagnostic LEDs Per unit: Power, Per port, Activity/Link
speed
5 MAC Address table 8K or more
6 VLANS 200 or more Groups
7 Packet Buffer 4Mb or more
8 DRAM 32 Mb or more
9 FLASH 4 Mb or more
10 Switching capacity 2 Gbps or more
11 Standards and compliance IEEE 802.3af, IEEE
802.3z,IEEE802.ab.IEEE
802.1Q,IEEE02.IP,IEEE8
02.1xIEEE802.3x
12
Throughput 10 Mbps
Bidder's Sign & Seal
13
Environmental Certificate 0° to 70°C , IEC 68-2-36(Vibration), IEC 68 -2-32(Shock), IEC 68-2-29(Drop), if switch is mounted in the
open area vendor should be provided AT-
IFS 802SP/PoE industrial Standard
switch.
14 MTBF 250000 or more
15
Emissions & safety
certifications
Certification from CE mark / FCC or
Equivalent
16 Accessories Suitable connectors, modules and other
accessories should compatible for
providing connectivity
17 Patch Card Necessary suitable OFC and CAT6
patch card should be provided by
vendor
18 Power supply 110 to 240VAC,50 Hz
21 Operating Temperature -10°C~ 55°C
23 Warranty 3 Years onsite Warranty as per OEM
2. 12 PORT Fibre SWITCH SPECIFICATION
Sl.No Specification Parameters Required Value
1 Total no of Ports 12 FIBER PORT
2
Total no of Gigabit Network ports
10/100/1000 Base-T 12 FIBER Gigabit ports 2 SFP UPLINK PORT
3 Total no of Stackable Ports Should support at least 24 units per stack.
4 Diagnostic LEDs Per unit: Power, Per port, Activity/Link speed
5 MAC Address table 8K or more
6 VLANS 200 or more Groups
7 Packet Buffer 64Mb or more
8 DRAM 64Mb or more
9 FLASH 8 Mb or more
10 Switching capacity 2 tbor more
11 Standards and compliance IEEE 802.3af, IEEE 802.3z,IEEE802.ab.IEEE 802.1Q,IEEE02.IP,IEEE802.1xIEEE802.3x
Bidder's Sign & Seal
12
Throughput 24 Gbs
13
Environmental Certificate 0° to 70°C , IEC 68-2-36(Vibration), IEC 68 -2-32(Shock), IEC 68-2-29(Drop), if switch is mounted in the open area vendor should be provided AT-IFS 802SP/PoE industrial Standard switch.
14 MTBF 250000 or more
15
Emissions & safety certifications
Certification from CE mark / FCC or Equivalent
16 Accessories Suitable connectors, modules and other accessories should compatible for providing connectivity
17 Patch Card Necessary suitable OFC and CAT6 patch card should be provided by vendor
18 Power supply 110 to 240VAC,50 Hz
19 Operating Temperature -10°C~ 55°C
20 Warranty 3 Years onsite Warranty as per OEM
7.3.4. SFP Transceiver 1000BASE-SX 28 Nos (media converter)
Gigabit Ethernet “short-reach” fiber connectivity
LC duplex connector
Fits into SFP interfaces of all Fully Managed Switches
Fits into SFP interfaces of all Smart Switches
Fits into SFP interfaces of JGS524F
Drives Gigabit Ethernet up to 1,000 m distances with 50/125µm laser-optimized OM4
multimode fiber cables
Drives Gigabit Ethernet up to 550 m distances with 50/125µm laser-optimized OM3
multimode fiber cables
Drives Gigabit Ethernet up to 275 m distances with 62.5/125ìm OM1 multimode fiber cables
Ordering part number: AGM731F
7.3.5. Network Keyboard & Control Keyboard & Dome keyboard
Specification Parameters Required Value
Keyboard Key panel Electromechanical
Joystick 3-axis, vector-solving, with twisting, return to-center head
Bidder's Sign & Seal
Keyboard Connector RJ-45,RS232,RS485,RS422,USB,
Keyboard Communication Direct Mode, Network Mode
Direct Mode Interface: RS232/RS485
DVR Protocol: DH2
Dome Protocol: DH-SD/PELCO-D/PELCO-P/PELCO-
D1/PELCO-P1
Network Mode Interface: RJ45
DVR/Network Dome:
IP Address/Port/Protocol
Display LCD, 75.2mm x 33.85mm
Environmental
Power Supply Power adapter, input 100V~240V 50Hz / 60Hz,output
DC12V/1000mA Power Consumption 5W
Working Temperature -10℃~+55℃
Working Humidity 10%~90%
Atmosphere Pressure 86kpa~106kpa
Dimension 330mmx160(140)mmx37.5(21)mm (W×D×H) (height:
100mm including joystick)
Weight 2.5KG
7.3.6. Surveillance HDD Specifications
S.No Parameter Specifications
1 Interface SATA 6GB/s
2 Cache, MB 64
3 Bytes per sector 4,096
4 R/V (Rotational Vibration) Sensor Yes
5 Drive bays supported 1 to 16
6 Camera supported Upto 32
7 Max sustained Date rate, OD Read (MB/s) 180
8 Rescue data recovery service 3 years
9 Voltage Tolerance including noise (5V) + Or – 5%
10 Voltage Tolerance including noise (12V) + Or – 10 %
11 Startup current, Avg(12V,A) 1.8
12 Operating mode, Typical 5.6
13 Idling average 4.0
14 Standby mode 0.5
15 Sleep mode 0.5
16 Temperature in Operating (ambient, min °C) 0
Bidder's Sign & Seal
17 Operating (drive case, max °C) 70
18 Non- Operating (ambient, min °C) -40
19 Non-Operating (drive case, max °C) 70
20 Load/Unload cycles 3, 00,000
21 Non-recoverable read errors per bits read, Max 1 per 1014
22 Mean time between failures (MRBF, in hours) 1 m
23 Power-on in hours 8760
24 Warranty in years 3
25 Height (mm/in) 26.11/1.028
26 Width (mm/in) 101.6/4.0
27 Depth (mm/in) 146.99/5.787
28 Weight ( g/lb) 610/1.345
29 Carton unit quantity 20
30 Carton per pallet 40
31 Carton per layer 8
7.3.7. Video Wall
40” Television Specifications
S.NO Parameter Specification
1 Type 60 HZ LED BLU
2 Resolution 1920x1080(16:9)
3 Pixel Pitch (mm) 0.15375(H) x 0.46125(V)
4 Active Display area (mm) 885.6(H) x 498.15(V)
5 Brightness (Typ.) 350nit
6 Contrast Ratio(Typ.) 5000:1
7 Viewing angle(H/V) 178:178
8 Response Time(G-to-G) 8ms
9 Display colour 16.7M
10 Colour Gamut 72%
11 Dynamic C/R Mega
12 H-Scanning Frequency 30~81 kHZ
13 V-Scanning Frequency 48~75 kHZ
14 Maximum Pixel Frequency 148.5MHZ
15 Speaker Type Built in speaker (10Wx1)
16 Input- RGB D-SUB, DVI-D
17 Input- Video HDMI1, HDMI2, CVBS
18 Input- Audio Stereo Mini Jack,
RGB/DVI/HDMI/AV/COMPONEMTNT
Audio (Common)
Bidder's Sign & Seal
19 Input- USB USB 2.0X1
20 OUTPUT- Audio Stereo Mini Jack
21 EXTERNAL CONTROL RS232C(In) thru stereo jack, RJ45
22 EXTERNAL SENSOR IR
23 Power type Internal
24 Supply AC 100- 240V ~(+/- 10%), 50/60 Hz
25 Power consumption Max(W/h) 121
26 Power consumption
Typical(W/h)
110
27 BTU (Max) 412.61
28 Sleep Mode Less than 0.5W
29 Off mode Less than 0.5W
30 Operating temperature 0° C ~ 40° C
31 Humidity 10~80 %
32 Dimension set (mm) 906.6 x 524.7 x 49.9( 35.7 x 20.7x 1.9)
33 Dimension package (mm) 1012x605x138(39.8x5.4x23.8)
34 Weight set (mm) 6.9(15.2)
35 Weight package (mm) 9.2(20.2)
36 VESA Mount 200x200mm
37 Stand type Foot stand
38 Bezel width (mm/in.) Top/Side 10.5(0.4)
39 Bezel width (mm/in.) Bottom 15(0.5)
40 Feature Super Clear coating. Temperature sensor.
Pivot display. Button lock. Clock battery
(168 hrs Clock keeping), Built in speaker
41 Accessories Quick guide setup guide. Regulatory
guide, warrant card. Power cord. Remote
controller, batteries, RS232 C(IN) adapter
Video Controller - Video Management Platform
S.NO Parameter Specification
System Parameter
1 Main Processor Quad core embedded microprocessor
2 Operating system Embedded linux
3 Bus PCI- E
4 Slot 12 ( 2 main control board slot, 10 video and Audio
Function Board)
Bidder's Sign & Seal
5 Mainframe Power module 9 redundant power optional), main
control board, control board, PCI –E bus rear panel,
smart temperature controlled fan
6 Video input card Max 10
7 Video output card Max 10
8 Video input
VEC0404HD-M70(DVI)
Interface 4ch DVI-I (HDMI & VGA with convertor)
Encoding format H.264/MPEG4
Encoding capability 4CH@1080P, support resolution:
1080P/720P/UXGA/SXGA+/SXGA/XGA/SVGA/
VGA
VEC0404HH-M70 (HDMI)
Interface 4ch HDMI
Encoding format H.264/MPEG4
Encoding capability 4CH@1080P, support resolution:
1080P/720P/UXGA/SXGA+/SXGA/XGA/SVGA/
VGA
VEC3204FB-M70 (CVBS)
Interface 32 ch BNC (1.0 Vp-p, &5 ohms)
Signal Format NTSC/PAL self-adaption
Encoding format H.264/MPEG4
Encoding capability 32CH@D1
Data ports 2 RS485 ports
VEC0804HC-M70 (HDCVI)
Interface 8ch BNC (1.0Vp-p, 75 ohms)
Signal Format HDVCI ( audio/video/control)
Encoding format H.264/MPEG4
Encoding capability 8CH@1080P
VEC0804HS-M70 (HD-SDI)
Interface 8ch BNC (1.0Vp-p, 75 ohms)
Signal Format HD-SDI , 1.485 Gbps
Encoding format H.264/MPEG4
Encoding capability 8CH@1080P
Data ports 2 RS485 ports
9 Video output
VDC0605H-M70 (HDMI)
Decoding capability 8CH@12MP(15 fps)/ 8
CH@4K/32CH@1080P/72CH@720P/150CH@D1
Bidder's Sign & Seal
Interface 6ch HDMI
H.265 32ch@1080P H.265 decoding
Resolution 4000*3000@15fps
3840*2160@30fps
1920*1080@60fps
1280*1024@60fps
1280*720@60fps
1024*768@60fps
Split 1/4/6/8/9/16/25/36, free split
10 Video Wall
Decoding card video wall splicing
Splicing Support video wall splicing (max 60 display units)
Video wall Support splicing Zoom/ merge / Roam /Overlay
Input source HS/SD, Digital/Analog (Support mixed input)
Output mode HDMI
Control Mode PC Client–end/Local operate menu/Network
keyboard /IPAD
11 Network mode
Interface 6 RJ-45 Ports (10/100/1000M), 2 in main board and
4 in control board
Serial port 4 RS232 ports (4 RJ45), for console and control 1
RS485 port
USB 3 USB 2.0 , 1 USB 3.0
12 Environmental
Power supply 100~120V AC, 200~ 240 V AC
Power consumption More or less 600W
Working
environment
-10 Deg C~ +50 Deg C / 10 ~ 90 % RH / 86~106 kpa
Dimension 4u. 482.6 mm x 496 mm x 177.8 mm (WxDxH)
Weight 25 kg (full configured)
Other features required
· 19” standard 4U ATCA industry box
· Easy and flexible configuration with pluggable card module design
· 80ch@1080P or 320ch@D1 signal encoding (full configured)
· 80ch@4K or 320ch@1080P or 720ch@720P or 1500ch@D1 signal decoding (full
configured)
· Support 320ch@1080P H.265 signal decoding(full configured)
Bidder's Sign & Seal
· Support 240@D1 nonstandard stream signal decoding(full configured)
· Support max 60 screens splicing
· Support analog/digital video signals input and matrix output
· Support SD/HD video signal matrix switch and output
· Support non-compressed digital signal encoding output
· 6 RJ-45 gigabit network ports for matrix control, preview and online central storage
· Support TCP/IP/RTP/RTSP/RTCP/TCP/UDP/DHCP/PPPoE and etc. network
protocols
· Remote cast analog/digital video onto the video-wall
· Remote reboot/upgrade/default setting and etc. operations
· Support VGA signal automatic adjustment
7.3.8. CAT 6 UTP cables
S.NO Parameter Specification
1 Conductor 23 AWG Solid bare Copper(4 pair)
2 Insulation High density Polyethylene
3 Pairs 2 insulated conductors twisted together
4 Sheath PVC
5 Cable Diameter 6.1 mm nominal
8 Cable wt per box 13.6kg nominal
9 Printing Each meter printed with sequential length
counter
Electrical properties
10 Characteristic impedance 100+/- 15 Ohm
11 Conductor resistance ≤9.38 ohm/ 100 m
12 Mutual Capacitance <5.6nF/100m
13 Resistance unbalance 5% max
14 Capacitance unbalance 330pF/100m
15 Delay skew <45nS
16 NVP (%) 69%
17 Operating voltage 72V
18 Dielectric strength 1.0 KV dc or 0.75 KV ac
Mechanical properties
19 Bending radius < 25.4 mm at -20° C +/- 1° C
20 Pulling force 11.5 kg
21 Operating temperature range -20° C + 70° C
22 Storage temperature range 0° C + 50° C
23 Connection system Compatible with all common systems
according to TIA/EIA 568.2 and ISO/IEC
11801 Class E
Bidder's Sign & Seal
7.4 Free Warranty
All products delivered under the current tender should be covered with 1
year warranty. Any fault / defective components should be rectified /
replaced at free of cost.
Any service calls should be attended within 24 hours from the time of
receipt of calls.
If any replacement or break down of any of the equipment or any offsite
repairs / services are needed, the equipment should be restored within 48
hours.
7.5 Training
Training on operating and managing of CCTV Surveillance Systems should
be provided to the staff of Coastal Security Group of the identified locations .
The number of persons to be trained will be decided by Coastal security
Group. The training should be provided at free of cost.
7.6 Documents to be submitted
Product Brochures
User Manual
Invoice, Delivery Challan & Installation Certificate
Troubleshooting Manual
7.7 Delivery Schedule
Supply, Installation and Commissioning of CCTV Surveillance Systems as
per the Bill of Material specified in the scope of work should be completed
within three months from the date of signing of Contract Agreement.
However the delay in granting permission and site readiness will be
excluded from the time schedule.
7.8 Maintenance
One Year Maintenance period will start from the date of certification by
TTDC and Coastal Security Group and respective after the successful
installation and commissioning of the CCTV and its related equipment
warranty for next four years after completion of one year warranty period will
be applicable. Any non-working component/accessories should be made good
or replaced to ensure seamless working of the Surveillance Systems.
Bidder's Sign & Seal
7.8.1 Preventive Maintenance:
The Contractor shall perform four inspections in a year at three -month
intervals during the warranty and post warranty period. These inspections will
include and any other relevant tasks
➢ Visual checks, Operational Test of all the Hardware units.
➢ Perform diagnostics on all equipment
➢ Correct the diagnosed problem
➢ Resolve previous outstanding problems if any
➢ Submit a report on the above to the Customer and TTDC
8. Payment Clause
The payment shall be made as given below:
1. No advance will be paid.
2. 90% payment will be made after successful installation with full operational
condition and against submission of certification from competent authority.
3. Balance 10% payment will be retained as performance guarantee for a period
of one year. Alternatively, the balance 10% will be released against submission of
irrevocable Bank Guarantee equivalent to 10% for a period of 12 months.
4. Any payments will be released within a week from the date of submission of
bills along with certificate from the respective authorities.
Bidder's Sign & Seal
Annexure - 1 Technical Bid
A 1.1 Check List for enclosures:
Documents to be submitted Fill (YES
or NO)
Bidders covering letter as per Annexure-5 in the letter head
Filled Technical Bid Form and Price Bid Form
Payment of EMD amount
Two Part Bid submission
Technical Compliance Statement as per Annexure-11
Eligibility Criteria
1. Certificate of Incorporation/Registration Certificate issued by Statutory authority
concerned towards the proof of existence in the business at least for a period of
last 3 years as on 31/03/2015
2. Photo Copy of Work Orders obtained or signed Agreements in the bidder’s name
issued by the customer on or before 31/03/2013 towards proof of the Bidder in
the business of implementing Security Systems for any Government
Organizations / Public Sector Undertakings in India for the past 3 years as on
31/03/2016.
3. Photo Copy of audited Balance Sheets and Profit & Loss account Statements of
the bidder for the last 3 Audited Financial years as on 31/03/2016 (2013-14, 2014-
15, 2015-16) duly certified by the auditors of the company should be submitted.
4. Photo Copy of Work Orders obtained or signed Agreements in the bidder name
issued by the customer should be submitted.
Photo Copy of the Completion/Performance certificate obtained from the
customers as a proof for having executed and maintained at least one single
project order of value worth not less than Rs.10 Lakhs in Security Systems
Implementation at any Government Organizations / Public Sector Undertakings
in India in the past 3 years as on 31/03/2016.
5. Photo copy of the relevant valid ISO certificates 9000:2008 / ISO 9001:2008
from the manufacturer should be submitted.
6. Letter of authorization as per Annexure-7 from the OEM for the supply and
support services of the proposed CCTV Surveillance system and the copy of the
Evaluation Assurance Level (EAL) / UL, CE, FCC Certificates should be
submitted.
7. A self-certified letter Signed by the Authorized Signatory of the bidder as per
Annexure-4 towards the bidder have not been blacklisted from participating in
any of the Tenders as per Tamil Nadu Transparency in Tenders Act by
Government of Tamil Nadu as on date of submission of bid.
8. Photo Copy of the land-line telephone bills or rental agreement signed on or
before 31/03/2017.
If the bidder doesn’t have a local office then the bidder shall submit undertaking
letter or accepting to setup a local office in Tamil Nadu within 2 months from the
Bidder's Sign & Seal
date of contract signing.
# ## Description Bidder Details
1. Name of the Company
2. Whether Private Ltd., / Public Ltd.,
Company
3. Date of incorporation
4. Nature of Business
a) Registered office
Address
Office Telephone Number
Fax Number
Website address
b) Registration Details
Permanent Account Number
GST Registration Number
c) Banker's Name, Address and Account
Number
d) Local presence in Tamil Nadu (if any)
Address
Office Telephone Number
Fax Number
e) Authorized signatory for submission of
the Tender
Name
Designation
Office address
Contact Mobile number
Email Address
f) Contact Person
Name
Personal Telephone Number
Email Address
A1.2 Profile of the Bidder
Page 50 of 92 Bidder's Sign & Seal
# Particulars EMD Details
1. Name of the Bank & Branch
2. Demand Draft Number
3. Demand Draft Date
4. Demand Draft Amount
# Eligibility Conditions Documentary Proof Submitted by the
Bidder
1. Bidder should be
Manufacturer or authorized
dealer, have tied-up with the
Original Equipment
Manufacturer (OEM) for the
supply and support services of
the proposed CCTV Cameras
and related equipment.
Letter of authorization from the
OEM for the supply and support
services of the proposed CCTV
Surveillance System. Should be
submitted.
Photocopy of the Evaluation
Assurance Level (EAL) / UL,
CE, FCC Certificates should be
submitted.
2 Bidder should be a Company
under the Indian Companies
Act, 1956 who have their
registered office in India and
should have been in existence at
least for a period of last 3 years
A1.3 EMD Amount:
A1.5 Details in support of Eligibility Criteria
Page 51 of 92 Bidder's Sign & Seal
as on 31/03/2018.
Copy of Certificate of
Incorporation / Registration
Certificate issued by Statutory
Authority concerned
2. Bidder should be in the
business of implementing
Security Systems for any
Government Organizations /
Public Sector Undertakings in
India for the past 3 years as on
31/03/2016.
Photocopy of Work Orders or
signed Agreements in the
Bidder's name issued by the
customer on or before
31/03/2018 should be submitted.
The Bidder should also submit
document evidence for having
registered.
3. Bidder should have an
Average Annual Turnover of
at least INR 37.50 Lakhs in
the last three Audited
Financial years as on
31/03/2018.
Photo copies of the Audited
Balance Sheet and Profit and
Loss Account Statement of the
Bidder for last three Audited
financial years (2015-16, 2016-
17, 2017-18) duly certified by
the Auditors of the company
should be submitted.
4. Bidder should have executed
and maintained at least single
project order value worth not
less than Rs.40 Lakhs in
Page 52 of 92 Bidder's Sign & Seal
Security Systems
Implementation at any
Government Organizations /
Public Sector Undertakings in
India in the past 5 years as on
31/03/2018
Photocopy of the Work Order or
signed Agreements in the
Bidder's name issued by the
customer should be submitted.
Photocopy of the Completion/
Performance Certificate obtained
from the customers should be
submitted. Cost will be enhanced
at the rate of 7% per consecutive
year.
5. Bidder should possess a valid
ISO 9000:2008/ISO 9001:2008
Certification.
Photo copy of the relevant ISO
certificates should be submitted.
6. The bidder should not have
been black listed from
participating in any of the
Tenders as per Tamilnadu
transparency in Tenders Act
by Government of Tamilnadu
as on date of submission of Bid.
A self-certified letter Signed by
the Authorized Signatory of the
bidder as per prescribed format
given in Annexure-4.
8. a) The bidder should have a
local office in Tamilnadu. The
bidder should mention the full
address and telephone number
of the Tamilnadu office.
b) Else the bidder should give
an undertaking for setting up
Page 53 of 92 Bidder's Sign & Seal
the local office in Tamilnadu if
the bidder becomes successful.
a) Photo copy of the landline
telephone bills / rental agreement
on or before 31/03/2018.
b) If the bidder doesn't have a
local office then the bidder shall
submit undertaking letter or
accepting to set up a local office
in Tamil Nadu within 2 months
from the date of contract signing.
Bidder's Sign & Seal
We agree that the offer shall remain open for acceptance for a minimum period
as stipulated in the Tender from the date of opening of the tender and thereafter until
it is withdrawn by us by notice in writing duly addressed to the authority of opening
the tender and sent by registered post with acknowledgement due or otherwise
delivered at the office of the authority.
We are aware that the EMD amount shall not bear any interest and shall be
liable to be forfeited to TTDC should we fail to abide by the stipulations to keep the
offer open for a period mentioned above or fail to sign and complete the contract
document as required by TTDC and furnish the Security Deposit as specified in the
terms and conditions of the contract. The EMD amount may be adjusted towards
Security Deposit or refunded to me/us unless the same or any part thereof has been
forfeited as aforesaid.
We agree to adhere with the schedule of implementation and deliver the items
as specified in the tender.
We declare that the Price bid has been submitted without any conditions and
strictly as per the Terms and Conditions of the tender document and we are aware
that the Price bid is liable to be rejected if it contains any other conditions.
We declare that the information furnished in the tender is true to the best of
our knowledge. If any false/fictitious information is found, we agree to the rejection
of the bids and consequence action.
Designation:
Name of the Bidder:
Sign & Seal of the Bidder:
Date:
A1.6 Declaration
Bidder's Sign & Seal
Bidders requiring specific points of clarification may communicate with the TTDC during
the specified period using the following format:
BIDDER’S REQUEST FOR CLARIFICATION
Name
Name of the Company
submitting query /
request for clarification
Full address of the
Company
Tel:
Email:
Fax:
# Tender Document
Reference (Clause
No. /Section No. /
Page No.)
Content of RFP
requiring
clarification
Points of clarification required
1
2
3
4
5
6
7
Annexure – 2 Request for Clarification
Bidder's Sign & Seal
(Company letterhead)
[Date]
To
The Chairman & Managing Director
Tamil nadu Tourism Development Corporation
No.2 Tourism Complex
Wallajah road, Triplicane
Chennai-600002
Sir,
Sub: Declaration of not being banned or blacklisted by the State of Tamil Nadu.
I, authorized representative of , hereby solemnly confirm that the
Company …………………is not banned by the Government of Tamil Nadu which includes
any Government Department, Public Sector Undertakings of the Government, Statutory
Boards formed by the Government, Local Bodies in the State, Co-operative Institutions in
the State, Universities and Societies formed by the Government (as mentioned in Tamil
Nadu Transparency in Tenders Act, 1998) for any reason as on last date of submission of
the Bid. In the event of any deviation from the factual information/ declaration, TTDC
reserves the right to reject the Bid or terminate the Contract without any compensation to
the Company.
Thanking you,
Yours faithfully
(Signature of the Authorized signatory of the Bidding
organization) Name:
Designation:
Date:
Seal:
Annexure – 4 : Declaration of not being black listed by the State of Tamil Nadu
Bidder's Sign & Seal
(Letter should be submitted in Bidder’s Letter Head)
Date:
To
The Chairman & Managing Director
Tamil nadu Tourism Development
Corporation
No.2 Tourism Complex
Wallajah road, Triplicane
Chennai-600002.
Dear Sir,
Sub: Tender for the Supply, Installation and Commissioning of CCTV
Surveillance System in Velankanni under Prasad Scheme in Tamil Nadu – Reg.
Ref: Tender Ref: .
*******
1. We have examined the Tender Document for the Supply, Installation
and Commissioning of CCTV Surveillance System in Velankanni
under Prasad Scheme in Tamil Nadu. We undertake to meet the
requirements and implement the solution and render services as
required and are set out in the Tender document.
2. We have attached our Technical Bid with EMD Charges and Price Bid
as required by the Tender Document, both of which together constitutes
our proposal, in full conformity with the said Tender.
3. We have read the provisions of Tender and confirm that these are
acceptable to us. We further declare that additional conditions,
variations, deviations, if any, found in our response shall not be given
effect to.
4. We undertake, if our Bid is accepted, to adhere to the scope of work as
specified in the Tender or such modified plan as may subsequently be
agreed mutually.
Annexure – 5: Bidder’s Covering Letter
Bidder's Sign & Seal
5. We agree to unconditionally accept all the terms and conditions set out
in the Tender document and also agree to abide by this Bid response for
a period as mentioned in the Tender from the date fixed for bid opening
and it shall remain binding upon us with full force and virtue, until
within this period a formal contract is prepared and executed, this Bid
response, together with your written acceptance thereof in your
notification of award, shall constitute a binding contract between us and
TTDCT.
6. We affirm that the information contained in the Technical Bid or any
part thereof, including its exhibits, schedules, and other documents and
instruments delivered or to be delivered to TTDC is true, accurate, and
complete. This proposal includes all information necessary to ensure
that the statements therein do not in whole or in part mislead TTDC as
to any material fact.
7. We agree that TTDC is not bound to accept the lowest or any Bid you
may receive. We also agree that you reserve the right in absolute sense
to reject all or any of the service specified in the bid response without
assigning any reason whatsoever.
8. It is hereby confirmed that we are entitled to act on behalf of our
company/ organization and empowered to sign this document as well
as such other documents, which may be required in this connection.
Authorized signatory:
Name of the authorized person:
Designation:
Name of Bidder:
Seal of Bidder:
Bidder's Sign & Seal
Know by all men by these presents,
We………………………………………………….(Name of the Bidder and address
of their registered office) do hereby constitute, appoint and authorize Mr. /
Ms………………………………(name and residential address of Power of attorney
holder) who is presently employed with us and holding the position of
……………………………………as our Attorney, to do in our name and on our
behalf, all such acts, deeds and things necessary in connection with or incidental to
our Proposal for the Supply, Installation and Commissioning of CCTV Surveillance
System in Velankanni under Prasad Scheme in Tamil Nadu including signing and
submission of all documents and providing information / responses to TTDC
representing us in all matters before TTDC, and generally dealing with TTDC in all
matters in connection with our Proposal for the said Project.
We hereby agree to ratify all acts, deeds and things lawfully done by our said
Attorney pursuant to this Power of Attorney and that all acts, deeds and things done
by our aforesaid Attorney shall and shall always be deemed to have been done by us.
For
Name:
Designation:
Date:
Seal:
Accepted,
………….................... (Signature)
(Name, Title and Address of the Attorney)
Note:
The mode of execution of the Power of Attorney should be in accordance with the
procedure, if any, laid down by the applicable law and the charter documents of the
executants (s) and when it is so required the same should be under common seal
affixed in accordance with the required procedure.
The Power of Attorney shall be provided on Rs.100/- stamp paper.
The Power of Attorney should be supported by a duly authorized resolution of the
Board of Directors of the Bidder authorizing the person who is issuing this power of
attorney on behalf of the Bidder.
Annexure – 6 : Power of Attorney
Bidder's Sign & Seal
To
The Chairman & Managing Director
Tamil nadu Tourism Development Corporation
No.2 Tourism Complex
Wallajah road, Triplicane
Chennai-600002
Ref: Tender Ref:
Sir/Madam,
We M/s....................................................... (Name of the Bidder) do hereby affirm
and undertake to abide by all the terms, conditions and specifications given in the
Tender Document No. while performing the contractual
obligations relating to the Supply, Installation and Commissioning of CCTV
Surveillance System in Velankanni under Prasad Scheme in Tamil Nadu.
Yours faithfully,
Place:
Date:
Signature & Seal of the Bidder
Annexure -7 : Undertaking Letter
Bidder's Sign & Seal
(To be executed in Rs.100/- Stamp Paper purchased in Tamil Nadu)
To
The Chairman & Managing Director
Tamil nadu Tourism Development Corporation
No.2 Tourism Complex
Wallajah road, Triplicane
Chennai-600002.
Bank Guarantee No:
Amount of Guarantee:
Guarantee covers from:
Last date for lodgment of claim:
This Deed of Guarantee executed by.................... (Bankers Name & Address)
having our Head Office at .......................(address) (hereinafter referred to as “the
Bank”) in favour of The Chairman & Managing Director, Tamil nadu Tourism
Development Corporation, Tourism Complex, No.2 Wallajah road, Triplicane
Chennai - 600002 (hereinafter referred to as “the Beneficiary”) for an amount not
exceeding Rs. /- (Rupees Only) as
per the request of M/s. having its office address at
(hereinafter referred to as “Supplier”) against
Letter of Acceptance reference dated
/ / of M/s. Electronics Corporation of Tamil Nadu Limited. This guarantee is issued
subject to the condition that the liability of the Bank under this guarantee is limited
to a maximum Rs. /- (Rupees Only) and the guarantee shall remain in
full force up to months from the date of Bank Guarantee and cannot be invoked
otherwise by a written demand or claim by the beneficiary under the Guarantee
served on the Bank before months from the date of Bank Guarantee.
Annexure – 8 : Format – Bank Guarantee for Performance Security
Bidder's Sign & Seal
AND WHEREAS it has been stipulated by you in the said ORDER that the
Supplier shall furnish you with a Bank Guarantee by a Scheduled/Nationalized Bank
for the sum specified therein as security for compliance with the Banker performance
obligations for a period in accordance with the contract.
AND WHEREAS we have agreed to give the Supplier a Guarantee.
THEREFORE, we (Bankers address)................, hereby affirm that we are
Guarantors and responsible to you on behalf of the Supplier up to a total of Rs.
/- (Rupees Only) and we undertake to
pay you, upon your first written demand declaring the Supplier to be in default under
the contract and without any demur, cavil or argument, any sum or sums within the
limit of Rs. /- (Rupees Only) as aforesaid, without
your needing to prove or show grounds or reasons for your demand or the sum
specified therein.
This Guarantee is valid until months from the date of Bank
Guarantee. Notwithstanding, anything contained herein
Our liability under this guarantee shall not exceed Rs. /- (Rupees
Only). This Bank Guarantee shall be valid up to months from the date of Bank
Guarantee and we are liable to pay the guaranteed amount or any part thereof under
this Bank Guarantee only and only if you serve upon us a written claim or demand on
or before xx.xx.2017.
In witness whereof the Bank, through its authorized officer, has set its, hand
and stamp on this ........................................ at .
Witness:
(Name in Block
Letters)
(Signature)
Bidder's Sign & Seal
(To be furnished in the letter head of the OEM)
To
The Chairman & Managing Director
Tamil nadu Tourism Development
Corporation
No.2 Tourism Complex
Wallajah road, Triplicane
Chennai-600002.
We hereby authorize ------------------------------- (Name and Address of the Bidder)
to submit a Bid and subsequently negotiate and sign the contract with TTDC for the Ref:
Tender Ref: for the the Supply, Installation and Commissioning of CCTV Surveillance
System manufactured by us. We hereby extend our full guarantee and warranty for the
goods offered for the entire duration of the Contract period.
The Authorization letter/Power of Attorney for the authorized signatory of this
letter is enclosed herewith for kind reference.
Our authorized service centers and contact details are attached herewith for kind
reference.
(Signature for and on behalf of Manufacturer)
Note: The Authorization letter from the Managing Director or Board of Directors for the
authorized signatory of this letter or Power of Attorney should also be enclosed.
Encl. as above
Annexure - 9: Authorization Letter from Original Equipment Manufacturer
(OEM)
Bidder's Sign & Seal
Date of Submission: dd/mm/yyyy
Vendor Name :
Vendor Address :
Tender No :
Sample Submitted on :
# Item Description Make Model Sl. No. of the Item
VENDOR TTDC/ Certifying Agency
Bidding Company Name Name & Designation of
the Person receives the
Sample
-------------------------------------------- ------------------------------------
Signature of the Representative Name & Designation
Name :
Designation : Signature
Contact No :
Annexture-10 Sample Submission Form
Bidder's Sign & Seal
(To be executed on a Rs. 20/- Stamp paper purchased in Tamil Nadu by the
Successful Bidder)
This Contract entered into this day of 2017 at Chennai between TTDC, a wholly
owned Government of Tamil Nadu undertaking registered under the Companies Act
1956 and having its Registered Office at No.2, Tourism Complex, Wallajah road,
Triplicane, Chennai-600002 hereinafter referred to as TTDC (which expression shall
unless repugnant to the context or meaning thereof include its successors and assigns)
of the First part.
and
M/s. , a company registered under the Companies Act 1956 and
having its Registered Office at hereinafter referred to as the SUPPLIER
(which expression shall unless repugnant to the context or meaning thereof include
its successors and assigns) of the Second part.
Whereas TTDC and Coastal Security Group hereinafter referred to as the
CUSTOMER, invited a Tender Reference No. XXX the Supply, Installation and
Commissioning of CCTV Surveillance System in Velankanni under Prasad Scheme in
Tamil Nadu and the SUPPLIER herein has been selected in the Tender for execution
of the work as detailed in the Tender Documents.
Whereas TTDC and the SUPPLIER, in pursuance thereof have arrived at the
following terms and conditions:
1. This Contract shall remain in force for a period of five years (Delivery
period plus Warranty period) from the date of signing of this Contract.
2. The Supplier agrees to complete the deliverables within the delivery
schedule as specified in the Tender document or revised schedule at the
cost indicated in the Annexure to this Contract. This cost is firm and is
not subject to enhancement. Taxes and statutory duties are applicable
as per the rate prevailing at the time of billing provided the WO/PO is
executed as per the tender norms.
3. The following documents shall be deemed to form and be read and
construed as a part of this Contract.
Annexure-11: Model Form of Contract
Bidder's Sign & Seal
a) Tender Document in full issued by TTDC
b) Corrigenda, Clarifications and Amendments issued by TTDC for
the Tender document
c) Bid received from the SUPPLIER
d) Detailed proposal and final offer of the SUPPLIER
e) Letter of Acceptance (LOA) issued by TTDC
f) Purchase Order(s)/Work order issued by TTDC
g) Correspondence made by TTDC to the SUPPLIER from time to
time during the period of the contract.
Wherever the offer conditions furnished by the SUPPLIER are at variance
with conditions of this contract or conditions stipulated in the tender
document, the latter shall prevail over the offer conditions furnished by the
SUPPLIER.
4. The Contract or any part share of interest in it, shall not be transferred
or assigned by the SUPPLIER directly or indirectly to any person or
persons whomsoever without the prior written consent of TTDC.
5. Neither the CUSTOMER nor the SUPPLIER shall be liable to the other
for any delay or failure in the performance of their respective
obligations except causes or contingencies beyond their reasonable
control due to Force Majeure conditions such as:
a) Any act of God such as lighting, earthquake, landslide, etc. or
other events of natural disaster of rare severity
b) Meteorites or objects falling from aircraft or other aerial devices,
travelling at high speeds
c) Fire or explosion, chemical or radioactive contamination or
ionizing radiation
d) Epidemic or plague
e) Act of war (whether declared or undeclared), threat of war,
invasion, armed conflict or act of foreign enemy, unexpected call
up of armed forces, blockade, embargo, revolution, riot,
religious strife, bombs or civil commotion, sabotage, and
terrorism.
f) A party affected by an event of force majeure should give a written
notice with full details as soon as possible and in any event not later than five calendar
days of the occurrence of the cause upon. The other party to respond within a
reasonable time of not later than fifteen days and issue an acknowledgement on the
claim or force majeure applies, then dates (period) by which performance obligations
are scheduled to be met, with extended for that period of time equal to the time lost
Bidder's Sign & Seal
due to any delay so caused.
6. Delivery Schedule:
The Supply, Installation and Commissioning of CCTV Surveillance System as per the
Bill of Material specified in the scope of work should be completed within three
months from the date of signing of Contract. However the delay in granting permission
and Site readiness will be excluded from the time schedule.
7. Maintenance:
One Year Maintenance period will start from the date of certification by TTDC after
the successful the Supply, Installation and Commissioning of CCTV Surveillance System
in Velankanni under Prasad Scheme in Tamil Nadu and Post / Paid warranty for next
four years after completion of one year warranty period will be applicable.
Any non-working component/accessories should be made good or replaced to ensure
seamless working of the CCTV Surveillance System.
7a) .Preventive Maintenance:
The Supplier shall perform four inspections in a year at three-month intervals
during the warranty and post warranty period. These inspections will include and any
other relevant tasks
➢ Visual checks, Operational Test of all the Hardware units.
➢ Perform diagnostics on all equipment
➢ Correct the diagnosed problem
➢ ELCO Resolve previous outstanding problems if any
➢ Submit a report on the above to the Customer and TTDC.
8. Liquidated Damages:
Liquidated Damages will be levied at the rate of 0.5% per week on the total contract
value subject to a maximum of 10% for non-fulfillment of delivery schedule. In the
event of failure to fulfill the conditions, CUSTOMER at its discretion may initiate any
of the actions indicated below;
a) Extension of time may be permitted to complete the work.
b) Additional resources will be requested by CUSTOMER for speeding up the
work.
c) Contract may be terminated and new contract may be awarded to other
Technically Qualified Bidders at the same tender cost or at higher cost. In case
of higher cost, any difference in cost to be incurred in engaging other Bidder
may be recovered from the Supplier.
Bidder's Sign & Seal
d) Any other actions as deemed fit and decided by CUSTOMER in the best
interest of the work.
9. Penalty for non-fulfilment of conditions:
A penalty will be levied at the rate of 1% of the total contract value in the event
of non-fulfilment or non-observance of any of the Tender conditions stipulated
in the Agreement, Terms and Conditions and Work Order/Purchase Order at
the discretion of Customer subject to a maximum of 5%.
10. Total Penalty Cap:
The total penalty cap including Liquidated Damages and penalty for non-
fulfillment of the Tender conditions would be 10% on the total value of the
Work Order.
11. Payment Terms:
11.1 The payment shall be made as given below.
1. No advance will be paid.
2. 90% payment will be made after successful installation with full operational
condition and against submission of certification from the Customer.
3. Balance 10% payment will be retained as performance guarantee for a period
of one year. Alternatively, the balance 10% will be released against submission
of irrevocable Bank Guarantee equivalent to 10% for a period of 12 months.
4. Any payments will be released within a week from the date of submission of
bills along with certificate from the respective authorities.
11.2 Any payment due to the Supplier will be released within 10 days from the date
of receipt of bills along with acceptance certificate from the Customer and all
supporting documents in complete shape.
11.3 Taxes as applicable within the delivery schedule as specified in the Tender
document will be paid. In case, the Duties and/or Taxes have been reduced
retrospectively, the Supplier is liable to return the same.
11.4 The Supplier shall have the full and exclusive liability for the payment of all
Duties, Taxes and other statutory payments payable under any or all of the
Statutes/ Laws/ Acts etc. now or hereafter imposed.
11.5 The TDS amount will be deducted from the payment due to the Supplier. The
penalty amount, if any, levied will be adjusted, from the Bills submitted by the
Supplier.
Bidder's Sign & Seal
12. Any notice from one party to other given or required to be given hereunder
shall be given by either:
a) Mailing the same by registered mail, postage prepaid, return receipt requested;
or
b) Having the same delivered by courier with receipt acknowledged at the address
set forth above or with other addresses and to the attentions of such other person or
persons as may hereafter be designated by like notice hereunder and any such notice
shall be deemed to have been served if sent by post on the date when in the ordinary
course of post, it would have been delivered at the addresses to which it was sent or
if delivered by courier on the date of acknowledgement of receipt.
13. Termination of Contract:
13.1 Termination for default
a) TTDC may without prejudice to any other remedy for breach of contract, by
written notice of default with a notice period of 7 days, sent to the SUPPLIER,
terminate the contract in whole or part,
(i) If the SUPPLIER fails to deliver any or all of the goods within the time
period(s) specified in the Contract, or fails to deliver the items as per the
Delivery Schedule or within any extension thereof granted by TTDC; or
(ii) If the SUPPLIER fails to perform any of the obligation(s) under the contract;
or
(iii) If the SUPPLIER, in the judgment of TTDC, has engaged in fraudulent and
corrupt practices in competing for or in executing the Contract.
b) In the event of TTDC terminating the Contract in whole or in part, TTDC may
procure the services upon terms and in such manner as deemed appropriate at
the risk and cost of the defaulting SUPPLIER and the SUPPLIER shall be
liable to TTDC for any additional costs for such services. However, the
SUPPLIER shall continue the performance of the contract to the extent not
terminated.
13.2 Termination for Insolvency
TTDC may at any time terminate the Contract by giving a written notice with
a notice period of 7 days to the SUPPLIER, if the SUPPLIER becomes
bankrupt or otherwise insolvent. In this event, termination will be without
compensation to the SUPPLIER, provided that such termination will not
prejudice or affect any right of action or remedy that has accrued or will accrue
thereafter to TTDC.
Bidder's Sign & Seal
13.3 Termination for Convenience
TTDC may by written notice with a notice period of 7 days sent to the
SUPPLIER, may terminate the Contract, in whole or in part, at any time for its
convenience. The notice of termination shall specify that termination is for
TTDC’s convenience, the extent to which performance of work under the
Contract is terminated, and the date upon which such termination becomes
effective. On termination, the SUPPLIER is not entitled to any compensation
whatsoever.
14. Force Majeure Conditions:
Neither TTDC nor the Successful Bidder shall be liable to the other for any
delay or failure in the performance of their respective obligations except causes
or contingencies beyond their reasonable control due to Force Majeure
conditions such as:
a) Any act of God such as lighting, earthquake, landslide etc., or other events of
natural disaster of rare severity.
b) Meteorites or objects falling from aircraft or other aerial devices, travelling at
high speeds.
c) Fire or explosion, chemical or radioactive contamination or ionizing radiation.
d) Epidemic or plague.
e) Act or war (whether declared or undeclared), threat of war, invasion, armed
conflict or act of foreign enemy, unexpected call up of armed forces, blockade,
embargo, revolution, riot, religious strife, bombs or civil commotion, sabotage
and terrorism.
f) A party affected by an event of force majeure should give a written notice with
full details as soon as possible and in any event not later than five calendar
days of the occurrence of the cause upon. The other party to respond within a
reasonable time of not later than fifteen days and issue an acknowledgment on
the claim or force majeure applies, then dates (period) by which performance
obligations are scheduled to be met, with extended for that period of time equal
to the time lost due to any delay so caused.
Bidder's Sign & Seal
15. Arbitration:
a) Any dispute or difference, whatsoever, arising among the parties to this
agreement arising out of or in relation to this agreement shall be resolved by
the Parties through mutual consultation, in good faith and using their best
endeavors. To this end, the parties agree to provide frank, candid and timely
disclosure of all relevant facts, information and documents to facilitate
discussions between them/their representatives or officers;
b) Except as otherwise provided elsewhere in the Contract, if any dispute,
difference, question or disagreement arises between the parties hereto or
their respective representatives or assignees, at any time in connection with
construction, meaning, operation, effect, interpretation or out of the contract or
breach thereof, the same shall be decided by a sole Arbitrator to be appointed
by the Managing Director of TTDC.
c) If the Arbitrator so appointed dies, resigns, incapacitated or withdraws for any
reason from the proceedings, another Arbitrator shall be appointed by the
Chairman & Managing Director of TTDC. The Arbitrator so appointed shall
proceed with the reference from the stage where his predecessor had left if both
parties consent for the same, otherwise, he shall proceed de novo.
d) It is a term of the contract that the party invoking arbitration shall specify all
disputes to be referred to arbitration at the time of invocation of arbitration and
not thereafter.
e) It is also a term of the contract that neither party to the contract shall be entitled
to seek interest and the arbitrator should not grant interest.
f) The Arbitral Tribunal shall give reasoned award and the same shall be final,
conclusive and binding on the parties.
g) The venue of the arbitration shall be Chennai and language English.
h) The fees of the arbitrator and expenses incidental to the arbitration
proceedings shall be borne equally by the parties.
i) Subject to as aforesaid, the provisions of the Arbitration and Conciliation
Act 1996 and any statutory modifications or re-enactment in lieu thereof shall
apply to the arbitration proceedings under this clause.
Bidder's Sign & Seal
16. Legal Jurisdiction:
Subject to the above, the Courts at Chennai only shall have jurisdiction in this
matter. In Witness where of the parties here to have signed on the day, month
and year above written in the presence of
For and on behalf of
Electronics
Corporation of Tamil
Nadu Limited
For and on behalf of
Witness: Witness:
Witness: Witness: