NATIONAL

ASSOCIAT10N OF

SCIErrnFIC ~MATERIALS

MANAGERS

NAOSMMNewsline

SUMMER 2000 Vol 33. No. 3

2ooo

Networkin9..,-------=~--

NationalAssociation of5ererr-rrfj'CMaterialsManagers

Feature Article

Constitution Changes

Ballot & Proxy Forms

North Carolina Update

Committee Reports

In This Issue

'----- ---! )"Jl1l51.<.~1)--'------~~"-.&':

NAOSMM 1999-2000 Officers and Committee Chairs

EXECUTIVE COMMITTEE

P=idenl Kevin MaUIll:Northeastern UniversityVoice: (6[7)373-2260Fax: (617)373-3724kmaullc@[yn,;.neu.edu

Vice-President Joanne SciUiloePrinceton UniversityVoice: (609) 258-3882Fax: (609) 258-6746jbcil~ @Princeton.cdu

Secretary Elaine ScudderTruman State UniversityVoice: (660)785-4631Fax: (660)785-7636escudder@{nJman.edu

Treasurer

Past P~sidenl

JcfTYourJohn Carroll UniversityVoice: (216) 397-4244Fax: (216) 397-3033jyour@jcvltujcu.edu

Joe Cha:;cThird Wave TechnologiesVoice: (608)663-7026Fax: (608)663-7027chase@twl.com

COMMITTEE CHAIRS

Program Linda Pcre;-Saldana MembershipNew Mexico State University Auditor Marianne OsbergJaque Cranston

National Dave RobertsSouthern lI1illQis University

South DakOUI School M&TDirector Florida State University

Site Selection Glen ThomleyVoice: (850)644-3(X).1 Promotion & Publicity

Utah State Univen;itydrobens@chem.fsu.edu

Mike Cook National Sue ViglioneCenification Heather I-Iall

University of Nebraska Director Youngstown State UniversityVirginia TechVoice: (540)231-7852

Raelynnc: Jefferies AmyAldridgehehal1@vl.edu

University of Nebl<l5ka Florida State University.Tallahassee

Nominmin~ Barbam NeffGeM)' Rohde

SI. Joseph's Univen;ityWashington University Jaque Cranston

South Dakota School M&T2000 Site Jonathan Gibbons

Vendor Paul YedlikSphin~ Pharmaceuticals

Rdations University of Iowa By-Laws and Sergio Vega

Voice: (319)335-7927 CoostilUtion Abbott Laborutories2001 Site Roy Nyman paul-yedl ik@uiowa.cdu

Ferris State University Intemet Phil Waite

Hospitalityl Ginger Manin Denison UniversityDon Wareham

Member Florida SUIte University Voice: (614)587-6650Michi~anTech University

Interaction Voice: (904)644-3785 wa1te@cc.denison.edu

Awards Vickie Thompsongmanin@chem.fsu.edu

Corporate Dennis PopeBRI City of Hope

NEWSLINE Jill Rench Publicity GS Laboratory Equipment

Directory Linda Perez-SaldanaCOo-Editor University of Florida Karen Dally

New MC:l:ico State UnivenoityNEWSLINE Donna Turner

Nalgcne

Co-F..ditor University of Florida Survey Don Wareham

Auditor Bob BarTTeneMichigan Tech University

Florida State University

NAOSMM WebsilehttpJlwww.deni<;on.cdufNAOSMM/

From the President

Kevin Maufle.Presidellf

Research Triangle Park awaiLS us all for our27th annual conference and trade show.The motto for this year is "Networking in

the Triangle" and I look forward to interacting withall of yOll, sharing thoughts and ideas on our ca­reers. goals. and ambitions. One could not choose abener leader when it comes to a host for this year'smeeting. Jonathan Gibbons. 1999 Scientific Materi­als Manager of the Year, has proven that his awardwas well deserved and coordinated one of the moslexciting conferences that you will auend. He andhis host committee have worked diligently towelcome all of us to onh Carolina 10 enjoy some"southern hospitality",

This past year has been a time of learning andencouragement for me. Joe Chase had reOected onseveral Lhings during the latter part of his tenure as

AOSMM president. He asked which way wewant to grow as an organization. who do we want toattract, and how do we go about it. We do have togrow, boLh in numbers and perspective. We aremore than an organization of stockroom employees.Our membership has changed and we represent amuch broader spectrum of science. We are begin­ning to reach out to other organizations to makethem aware of the National Association of ScientificMaterials Managers and to increase our membershipthrough better marketing of OUf product. Ourvendors are an extremely important cog in theNAOSMM wheel. Through the years, they have~upportcd this organization with their allendanceand sponsorship of so many wonderful evenLS. Weowe them a great deal and now is the time to inter­act with your vendor reps to share ideas and acquirenew knowledge of what is in the marketplace.

c01l1. on page 2

MANAGING EDITORS

The Raleigh-Durham locale is positioning itself as amajor southeastern cultural mecca Lhis year.The North Carolina Museum of NmuraJ Sciences,the North Carolina Museum of the Arts, FestivalRodin. and the interactive museum Exploris are justa few of the wonderful opportunities awail"ing youand your family in North Cnrolina.

NEWSLINE STAFF

TABLE OF CONTENTS

••• _ •••n ••••~••• 23____ .._ ......_2.1

'"2525

... 26.,2fl

27·21:1

OffiCCf'l and Chllln .... . inside front coverFrom tbe Presidenl 1-2NOIe.o; fRlm '99 Coafcrenc:e 1Kleban:! McCue . .. 4Hazardoos a.micab _..~ ..,. 4-5Sa)'lDB No to o. . n 6Conpm11Cioos To. n _ 7N OSMM BUSIness Mot:tiJq! 7CaroIiuOn My M , _ II

AOSMM Coafercnce Abritmel... _ 9-11AOSMM Conference Schedule 12-13

Va:abOn Ideas Fof North Carolina n."_,. 14ComtJlution and B)-Lay.." __ , _._ _. __ 15Changes to Cllf\.~tttulion , ,. . 16PfOx>, and Ab!;.mll:C Ballol: n ,_ __, t7COtNilutlOD of NAOSMM __ ,,__ . Il'I22Commll1a' Rep.W1"

Vendor KoelMlOfl\Curpc>ralC PUhhcll)'Membership. ..~ile Sck-clmnHo<.pitalil)Publicll) •..

On the LI£!hll"r SJdeSlF~ Ynu A-.kcxl.,

PhotographerJack WhitneySeth Ruskin

Donna TurnerVoice: (352) 392-3694

a-mall: donnat@chem.ufl.edu

Adver1iSing ManagerJoanna Brown

Jill RenchVOice: (352) 392-0537Fax: (352) 392-0548

a-mail: Jill@chem.uf1.edu

cont. from page /

Planning a conference is a yearlong project with anagenda that has to be assembled by many commit­tees and guided by the ever important committeechairs. Hats off to Linda Perez-Saldana and JaqueCranston of the Program Committee for puttingtogether another exciting program with pertinenttopics that can be appreciated by one and all; toPaul Yedlik for, again, chairing the Vendor Rela­tions committee with his usual expertise and toGinger Martin and the Hospitality Committee for ajob well done. A special thank you to Phil Waite,our webmaster, to Sue Viglione and the PublicityCommittee for their efforts in recruiting membersand conference attendees; 10 Vickie Thompson, whomust work in the "just-in-time" fashion 10 have allof the awards produced; and t6 all who work on

OUf Certification, Nominating, Directory, CorporatePublicity. Memb~rship. and Survey committees foryour yearlong contributions. I have purposely left tothe last, but not least, the new co-editors of theNewsline, Jill Rench and Donna Turner. Theamount of time and effort needed to produce aquality publication, as we are privileged to have, isa great task for veteran editors. The fact that this isJill and Donna's first year undertaking such anenterprise amazes me. They have asked the rightquestions, made imp0l1am suggestions, and kept thequality of Ihe Newsline at an all-time high. It is ademanding project that needs quality time manage­ment and organization skills. I commend them for asplendid effort and continued success.

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2

Notes From the1999 Conference _

HAZARDOUS MATERIALS TRANSPORTPresented by Gus Barber, Fisher Scientific

G US is an OSHA ins[fllctor and a certifiedHazardous Technician. He presented a veryinfonnative talk on the ins and outs of

hazardous materials lTanspon on or across publicroods. There were many regulations, ideas, prudentpractices, and anecdotes provided with regard to "49CFR-TranspoJ1aLion on the Road" and its implemenla~

lion. I will attempt to summarize and highlight a bit ofthe infonnation. (Let it be SUlled Lhatlhe author of thisan.icle has had no experience with OOT regulationsand the shipping of hazardous materials.)

The four main keys to successful compliance were:

A. Housekeeping-neat and clean, ofT the Ooor, higherhazards away from egress areas

B. Following prudent practiceC. Employee trainingO. Planning, planning. planning

ext Gus outlined 8 steps to reduce risk:

I. Establish policy and procedure (ahead of time)2. Mainlain control of operation ( follow up

visually)3. Utilize proper PPE (as set in your policy/plan)4. Presenl releases (foUow your policy/plan)5. Utilize proper equipment (carriers and holders)6. Identify the material (training, MSDSs,

communication)7. Labeling (nol just the contents, especially waste)8. Eliminate the tunnel (look al the end result-does it

have your "safety signature" on it'!)

Gus also outlined briefly the requiremenls ofPlacarding and Labeling. A website 10 help in this areais DOT.ORG then search CFR49. Shipping hazanlousmaterials on public road" triggers specific OOTregulations covering placards, shipping labels. ship­ping pap;rs, and haz-com training. OSHA also haslabeling requirements.

3

Gus stressed not to confuse shipping regulationsregarding OSHA hazardous materials and EPA hazard­ous substances. 1bere are differences-fmd out.

Next, Gus stressed that it is prudent to use the ALARAprinciple-keeping hazards As Low As ReasonablyAchievable. Keep exposures to a minimum. Plan themix of producLS in a shipment. Use proper packagingand containers.

Should a problem arise ("'eaker"), Gus recommendsholding the driver, and calling the proper authorities, aHazMat team member. and the shipper.

Further hazard can be reduced or eliminated by havinga reviewed plan in place for "DlEKing":

];!etect hazanlInitiate reasonable responseEvaluate your optionsKeep safe - Select PPE

Ask for helpfirst action to reduce ha7..ardESlablish a back up

Once these steps are followed. transfer to a responsiblepony.

Gus noted that 33% of all HazMat releases are from55-gallon drums.

Lastly, some recommended resources include:- Incompatibility charts for storage and transportation- Labsarety.com- NIOSH Pocket Guide- North American Emergency Response Guide

Submitled by Tad Gugino, Hope College

STORING AND HANDLING HAZARDOUS CHEMICALS ­WHATYOU DON'T KNOW CAN HURTYOU

C01l1. 011 page 5

J.T.Baker Label Overview:- Four Hazi.uds: Health, Fire, Reactivity, Contact- Numerical HaLard Rating Scale: 4-Extreme. 3

Severe.2-Moderatc, I-Slight. O-None- Health Hazard: the danger or toxic effect a

substance presents if inhaled, ingested, or ab­sorbed,

- Flammability Hazard: the tendency of the sub­stance to burn.

- Reactivity Hazard: the potential of a substance toexplode or react violently with air. water. or othersubstances,

Right 10 Know. Laboratory Hai'ard CommunicmionRequirements:

- Familiarize yourself with the chemical$ubstance before you open the bonIe.

- Attend information and training sessions.- Keep current/updated MSDS sheet'l.- Always read and understand the label.- What is the identity? (Chemical name

and CASH)- What arc the hazards and warnings?- What is the name and address of the

manufacturer (in case further info is needed)?

Presented by Allison Black, Mallinckrodt Baker, Inc., for NAOSMM Conference 1999Thursday, July 29,8:30-10:00 a.m., Pike's Peak Room Sheraton. Colorado Springs, CO

This presentation mainly described J.T.Baker's 4 What protective equipment or precautionarySar.T-Labeling and MSDS System. Mem- contact to eye.

bers had a chance to participate in the - Watches. belts. and olher leather items can trupJ.T.Baker SAF-T-DATA Challenge and also received chemicals on your body.a handout manual including the information thatfollows. The class was informative and enjoyable.

Richard (Dick) McCue, 9/26/17 - 4/2100Richard wa~ a member of long-standing inNAOSMM. He attended his lirst seminar in Salt LakeCity. Utah, in 1978 representing the Univer~ity ofNevada. Las Vegas. Richard had i.Ul outstandingmilitary carcer~joining the U.S, Navy in 1938.serving aboard the USS Pennsylvania during theattack on Pearl Harbor, he served in the U.S. Navyuntil I946-joincd the U.S. Air Force and retiredfrom the service in 1969. Dick was very active in thePearl Harbor Survivors Association representing theState of Nevada at the national convention for manyyears.

He staned with the University of evada. Las Vegasin 1969 in the position of finance officer and stock­room supply for the Biology dept Dick retired fromUNLV in I988-he always maintained his RunningRebel, basketball allegiance.

Dick was active in NAOSMMjoining in 1977. firstconference 1978. Salt Lake City. He co-hosted lhe1987 conference at Las Vegas. achieved LifetimeMembership in 1989.

Dick and Carolyn attended many conferences over theye...". They always enjoyed ~ing new things andmeeting with old friends.

Address:Carolyn McCue4525 W Twain Ave. #42La, Vegas. NV 89103-1629

E-mail-LCE@webtv.net

4

emit. from page 4

- Contact Hazard: the danger a substance pre­sents whcn cxposed to skin. eyes. and mucousmembranes.

- Hazard Symbol: A substance rated 3 or 4 in anycategory will also display a hazard pictogram.

Health: poison, cancer causing.life, radioactiveFlammability: flammable materialsReactivity: explosive, oxidizer, waterreactive, air reactiveContact: corrosive. life

4 Recommended Protective Equipment Picto-grams:

Goggles, Goggles & Shield, Lab Coat, LabCoat & Apron, Proper Gloves. Vent Hood,Extinguisher A.B, or D, & STOP Sign

4 Storage Color Coding:Health Hazard: poisons, blue label.Flammability Hazard: red label. store inflammable storage cabinet with ventilation.Reactivity Hazard: oxidizers, yellow label.store in minimal quantities in cool dry area.Contact Hazard: while label, store in corro­sive-proof cabinet.No substantial Hazard: orange label.Incompatible Storage: striped labels. storeseparately by distance and/or physicalbarrier, don't store with samc solid colorlabels.Examples:Contact Hazard: acids, whiLe label; bases,striped white label.Reactivity Hazard: bromine, striped yellowlabel.Flammability Hazard:phenol, striped red label.

- Spill Control Code: which kit is recommendedfor use with the substance.

- NFPA System: adopted by the ational FireProtections Association in 1975 to safeguardthe lives of firefighters (rJlings may notcorrespond to a laboratory situation).

- Four Hazards: He3lth. Reactivity. Flammabil­ity. Special Hazards.

- Numerical Hazard Rating Scale: 4-Extrcme,3-Severe,2-Moderate, I-Slight, 04None.

5

4 Health Rating: acute exposure. based on thehealth hazards created by a substance in a firesituation (not nennal lab use). color code blue.

- Reactivity Rating: exposure to common fireextinguishing agents, based on the hazardscreated by a substance in a fire situation. colorcode yellow.

- Flammability Rating: color code red.- Special Hazards Rating: radioactive, oxygen.

no water. color code white.

MSDS Overview:- One MSDS is needed for every hazardous

chemical. kept in the workplace, readily acces­sible. any form. chemical, pharmaceutical, andgrocery. Insist on updated sheets.The minimum information required in anMSDS is:

The name of the substance as it appears onthe container label;The physical and chemical characteristics ofthe substance:The physical hazards and health hazards;Infonnation on routes of entry and sub­stances that are health hazards (e.g ..poisons);Safe handling precautions and proper con­trol measures. such as protective equipment.emergency and first-aid procedures;The date of prepannion and date of lastrevision;The manufacturer's name, address, andphone number.

Explore Packaging Alternatives:Some companies are turning away fromglass bottles to poly-coated glass, plastic ormetal cans.Some products come in special metal cansor plastic drums that can be recycled, re­cleaned. and refilled.Companies use differing color codingsystems for their labels. Be aware.

SlIbmil1ed by Ginny Eulo.Prit/C;eton University

FEATURE

Saying No to "No!"

It scr.:ms every time we open u professional journalthere's an article or editorial espousing how vilal cus­lamer service is to the success. well-being :md futuredevelopment of the Purcha~ing Department. But. likeLhe department on my campus thai wanted to close ilsdoors all morning to allcnd a ctl~[orner service seminar,we orten say one thing and do Ihe opposite. Uninten­tionally. lll<lny of us ignore Ihis one key lenel, thiscardinul rule of Customer Service. The rule is this:remove "Ilo!" from your vocabulary.

You've all experienced something similar. ComputerServices Collis fifteen minutes before closing saying theyneed 10 buy a piece of equipmcnllhal COSIS $250.000and they need you to fax the order today. Can you do ilfor lhem'! Jusllhis once?

"No!" is such <lll obvious answer, It's also Lhc wronganswer. In fact. it's never lhe righl answer. Suppose.instead of alienaling Computer Service by saying "No!"you sincerely replied: "Great! I'd be happy to help! Ijusl need your help 10 process the PO so we can gCI youwhal you need. Do you have money in your budget?Have you received approval from your department head?Has this been propo~ed and received prior approval as acapil,,1 expense? Does the supplicr have this itcm inslock. ready to shipT'

You may wcll have asked yourself these questions in thesplit-second before you replied "No!" and decided thatlheir request is nOl a realistic one. undeserving of yourlime and effort. You've got beller things to do. But bysaying "No!" you're only working against yourself.

Reprinted with permission o{ National Associationo{ Education Buyers, Inc., Spring 2000 Issue

6

By DOli Krech. Bllcknell Ulliversily

"Nor' is divisive. impersonal and final. 11 fonns awedge between you and your requisitioner. They wanlsomething; you say they can't have it. Uilimately, theymay circumvent your aUlhority ,lI1d get what they wal1lanyway. Either way. you've alienated someone andfailed to educate lhem aboul lhe proper businessprocedures.

Once you eliminate "No!" and begin asking pertinentqueslions (even if you lhink they are self-evident).you're offering a helping hand 10 somcone in need.You're saying Ihal wilh their help you call fulfill theirnceds, lhal you"re on Lheir side. You"re helping Ihemunderstand your business practice!:i. But. most impor­tantly, you're establishing teamwork. You can also helpyourself by eliminating "No!" in the internal working ofyour office. Suppose you have an assistanL who conLinu­ally asks for vacation lime. Now, you feel you've got toSlOp this praelice by saying "No!" Don'l say il. Inslead.Iry to gCI hillllO both appreciate your ralionale andunderstand how his actions affecilhe office. Ask him.''00 you know how much notice I require for vacations?How will Olhers in lhe department reaCllO your request'!What if no one gave me sufficient notice before lakingvacation?"

Initially. you may experience some difficulties eliminat­ing "No!"' If you do feeluncomfonable orawkward. practiceon your kids.You may besurprised whenthey suddenlybegin to viewyou, not as anadversary. butas a teammate.Eliminating onelittle word can make

a big difference.

To: To:

David McCallum, a NAOSMM member since1996, who was recently awarded the EmoryUniversity "Award of Distinction" for oUlStand­

ing service and conuibutions to the university_

This is the highest award granted EmoryUniversity stafT.

Davis was nominated for the award by his super­visor. Ed Gr'dham. In addition to having dinnerwilh EU President Chace. David also received aplaque and a $500 savings bond.

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7

Heather Hall, a NAOSMM member since 1993,and a C.S.M.M.. has continued to add more lettersto her name. In December, Heather completed herrequirements for a C.P.M. (Cel1ified PurchasingManager).

She is still in the Purchm;ing Depamnent. but is aContmcts OfficerlBuyer Senior.

(Ifyou hOl'e rel:ei\'ed or J..7JOW someone who has

recei"ed an award or hOllor. lellhe edilors krlOlt: so

Ihal we lXlIIall cOllgmlulare our members.)

NAOSMM 27th AnnualBusiness Meeting, August 3, 2000

General Meeting Agenda

I. Call to order by President Kevin Mautle2. Assignmenl of PariiamCniariall3, Approval of the Minutes ofthe 26th

Annual NAOSMM Business Meeting inColorado Springs, CO

4. Aliditors 1 Report5. Treasurer's Repol16. Committee Repon.,7. Old Business8. New Business

- Constitutional change in ArticielIJ,Section 5 (nole: see FaU 1999Ncwsline)

- Certification changes- Li\t!'>CTve proposals

9. Closing commentsLO. Call for adjournment

Carolina on my mind...It's time to make your reservations for your trip to North Carolina.

Jonathan Gibbonstour buses from Sheraton Hotel to downtownRaleigh to enjoy the evening at the Comedy Club.We will also be traveling over to Durham for allevening visit to the Carolina Museum of Life andScience. Dueling Pianos will be performing in frontof the butterfly house. The science museum alsofeatures exhibits on Space Exploration and severalinteractive science exhibits.

We have a fantastic conference planned, 1

look forward to renewing old friendships,forming new Diles, and leamjng many

things from each other. This is what the conferenceis all about.

The Research Triangle Park is a beautiful area in thecenter of our great state. but we do have hot sum­mers. All the lush vegetation and beautiful flower­ing plants will charm you from the air-conditionedcomfort of your rental car. The Sheraton Hotel iscentrally located near the airport and ResearchTriangle Park. Although the location is convenient,there is not a 101 within walking distance. so we dorecommend a rental car.

On Sunday afternoon we have arranged a tour ofDuke Chapel and Gardens. Located on the beauti­ful Duke University campus. the gardens are aterrific introduction 10 our lovely area. The confer­ence promises several lectures and interactiveworkshops. We have companion tours plannedeveryday to take in sights of interest from the ArtMuseum. to the history of tobacco, our state'snumber one cash crop.

The trade show on Wednesday and Thursday boastover 80 vendors anxious to demonstrate their latestproducts and services. This vendor interaction canbe a valuable resource for you throughout the year.We appreciate our vendors as much as they appreci­ate us! In fact. they arc showing their appreciation1'01' our business in scveral ways throughout theweek. Different vendors are sponsoring fun activi­ties for us including Comedy Night; we will take

8

Please complete your registration soon, and if youare bringing a companion. encourage them to signup for the companion activities. The SheratonHotel has confirmed the rate of $85.00 per night, ifreservations are made prior to June 29th. NorthCaroUna has a 101 to offer from the mountains to thesea. If you plan to come in early or stick around fora few days, there is a great golfing. shopping, apicturesque coastline, and beautiful things [0 see inthe mountains and on the Blue Ridge Parkway.Arter the conference. you too will be humming...Carolina on my mind.

Meet Bill Hindle . ..Midwesl Saentific'& Storeroom SpeCialist

BiI has been WIth MicIINest for 14 years Iand has anolher 25 years of IalXlratorysales expen(!lIce tucked <Nf3y In his '----""---__--'"""""Y

You can count Ofl Bill to share With you all his knowledge inmeetIng your Storeroom needs.

Meet B4I at the next NAOSMM Meeting in August. Bill is

looking forward 10 meeting you.

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3 Valmark Petri Dishes, the petri dish that sets thestandard for all petri dishes. Get one ftJlJJ.. case whenyou purchase 3 cases of the same size Check with Billfor pricing. Ask Bill about orders of 150 cases or more

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27th Annual NAOSMM Conference"Networking in the Triangle"

Abstracts of Seminars

Keynote SpeakerManaging Multiple Projects

Speaker Dennis Davis. Fred Pryor Seminars

Mr. Davis has taken the Fred Pryor Seminar on Managing Multiple Projects and tailored it tofit our organization's needs. Many of us wear many hats in our respective positions and time isa huge factor in getling things accomplished. One particular arena of interest with regard toIllultiple projects is in New Building/Building Renovation Planning. Mr. Davis has compactedthis normally 2-day class to a three-hour instructional seminar. It will give us valuable toolsfor effectively carrying Qul our complex jobs.

ADA in the Chemistry LahoratorySpeaker: .Ieanmarie Ford, University of Texas at Arlini:ton

How to accommodate students with special needs in the chemistry laboratory. This seminar will help youlearn how to modify your eXcisting laboratory room or what to ask and look for when building a new labora­tory. What would a seminar be these days without the Federal Regulation included-yes!, we will have thosespecifics here for ADA. American Disabilities Act.

Shipping Hazardous Goods hy Mail

Many researchers have the need 10 send samples 10 peers or companies in order to be analyzed or to beincluded in conjunction with other research projects. Many NAOSMM members are responsible for ship­ping and receiving al their facility and may be required to ship some of these samples or other varioushazardous goods. Learn whallhe policies are and how to do this properly.

Harassment Sensitivity Trainin~

Speaker: Mag~ie Sloane. Duke University Office of Eguity

Ms. Sloane provides training on recognizing harassment, training employees. manager/employee relations.student situations and much more. She will be giving us a tailored seminar on the issues in Ihis highlysensitive area thai has received more exposure over the last few years.

Erl:onomics in the Laboratory

Whether doing repetitive motions in research, standing for hours on end, or simply doing excessive dalaentry al a computer terminal, ergonomics is an important concept to consider in the laboratory. We willlearn aboLlI new proposed standards and methods of dealing with issues related 10 ergonomics.

9

Personal Financial Plannine 101Speaker: Elaine Scudder. Truman Slate University

Most of us won "1 retire rich but we would like enough money (0 retire in style. This will be about optionsto make your money work for you. It will discuss personal financial planning. saving, stocks. bonds,mutual funds. and more. 0 AffiLIATION WITH ANY FINANCIAL COMPA Y. general informationonly will be offered. You will get basic information. some tools, and a push to get your own financialprogram staned.

Harmful Aleal Blooms ProeramSpeaker: Paul Webb. North Carolina Dept. of Public Health

Mr. Webb will give an overview afme work that this program has been doing in determining the cause ofunknown sickness in North Carolina. Algae has been the suspected culprit of health problems occurring inpeople who work in industry laking them on the waters of onh Carolina. He will provide scientific andgeneral information. This should be a very interesting topic particularly for those of you who are involvedin community safety programs or in programs involving air quality.

The New Direction of E-Commerce

As soon as we learn on thing, everything changes. This seminar will provide information on the latest andgreatest in e-commerce...digitaJ technology.

Panel Discussion-New BuildineLBuildine Renovation Plannine

The panel will include various members who have had recent experiences in this field. There are manythings to consider when renovating an old facility or gelling a brand new facility. Many NAOSMMmembers have invaluable information to provide to the planners. project coordinators, architects, etc. Thisknowledge may include a range of things from familiarity with existing structures, to specific needs for thelaboraIOJ;es. to safety requirements or mandates.

Community First Aid and SafetySpeaker: Linda S. Perez-Saldana. American Red Cross

This class will entitJe each attendee certification in both First Aid and Community CPR. Due to the hands­on quality of this class. we wiIJ be taking a limited number of panicipants. If you are interested inanending, please email Linda at tiperez@nmsu.edu. Registration wiU be on a first come-first served basis.The cost for the class will be 537 and you will get your certificates immediately after the class.Certification is valid for one year (CPR) and three years (First Aid). People requiring recertification shouldcontact Linda about this.

History of Research Trianele ParkSpeaker: .Jamie Nunnelly. Research Trianele Foundation

Ms. Nunnelly has graciously offered to provide us with a brief history of the largely science-based area. Seethe Research Triangle Park Facts for more infonnation and for a website.

10

New Member InteractionModerator: GinJ:er Mart;n. Florida State University

The Host Commiuee will be providing this time for new members and new cqnference auendees to learnabout the upcoming week, including the atmosphere of the group, events, certification. and more. This is agreat opponunity for both the newcomers and the more experienced members [0 interact. Bring yourquestions ...

NAOSMM Interaction RoundtableMembers Utili.;nJ: tbe Internet for E·commerce

Moderator: Kevin Mautte. Northeastern University

Roundtable discussion to determine if different-sized schools are taking advantage of the internet. if thecorporations are planning anything 10 assist end-users, and if the corporations are taking our advice andapplying it to their websitcs. Think about what your facility is doing and bring it along for someinteresting discussion.

ABC Inventory; InventOl:y Mana2ement and Inventory Control ToolSpeaker: Debbie Pusateri, Louisiana State University

Last year. Eileen Torok discussed how [0 implemem an ABC inventory in your store room. We wi11 delvemuch further into ABC inventory. First, we will discuss how it can be used as an inventory managementtool. helping you locate, evaluate. and elimimue old inventory as well as monitoring stock levels and W3ICh­iog for data entry errors and problems with selling units. Secondly. we will discuss how ABC inventory canbe used as an inventory control 1001. answering the internal auditor's questions and concerns about inven­tory accuracy. Many of the points presented will have come directly from my inventory paper presented tothe CSMM committee for certification. So come gel some ideas to write your paper and GET CERTlFIED!

Bloodborne PatbQJ:cnsSpeaker; Wayne Smith, EM Science

The OSHA standard 29 CFR 1910.1030 covers what activities and actions must be conducted during thehandling of contaminated materials from potentially hazardous bloodborne exposures. The talk will coverthe precautions that must be followed as well as the training that is required including the requirements ofthe employer to conform to the regulation. This concerns the handling of materials thai may result in theexposure to HIV and AIDS.

NEWSLINE DeadlineThe next deadline for malerial to be published in the October issue of NEWSLINE is August 25. It i..essenliallhat material to be included for Ihat issue is III our hands by that date. Articles arriving afterthat date will not appear in the October issue. We will be grateful for any aniclcs submitted to us inMS Word or WordPerfecl.

II

8:00-4:0Opm "Safety in the Laboratory" - Dr, James Kaufman

9-12 & 1-5 Executive Boord Meeting

6:30-7:3Opm Registration

8:00~5:3Opm Community First Aid and Safety Certification

9:00-12noon ExecutIve Boord Meeti 10: l~AfV\

I'CO-4:0Opm Duke o,apel and Gordens Tour

5:00.7:3Opm R istratton

7:00-9:0Opm Welcome Reception hosted by Fisher Scientific

Mor>d.y - July 31, 2000 ,

7' 30-9:00am, , ongressman aVI rice,

9:45-10:30 New Member Interaction-Gi er Martin, Florida State Univ,

10'45·11:50 Panel Discussion-New Building/Buildil'!9 Qeno\o'Otion Planni

Noon-1:30pm Lunch-New member. No host luncheon or on your own

1:00-5:00pm Companion Tour - Duke Homestead State Historic Site/Tobacco MuseumKeynote Speoker: Managing Multiple ProJects-t>c:nnis Davis, Fred

1:30-4:3Opm PI' or Seminars

6.00-9:00 NAOSMM Reception

Tuesday - August 1, 2000

8:30-9'200m ADA in the Chemistry Laboratory-Jeanmarie Ford, UTArli ton

Shipping Hazardous Goods by Moil

9:30-1O:200m Harassment Sensitivity Training-M gte Sloan, Duke University

Ergonomics 1M the LaboratoryCompanion Tour - North Carolina Museum of Art (lunch not

10:00-3:0Opm rov,ded

1O.30-1l:200m Q&A: NAOSMM Website~-PuttlMg the directory online

1I·30-1.0Opm Lunch on your own (Special Boord Lunch)

12

ITuesdoy ., ,4ugust 1, 2000 Cooti_d

Personal Finance Planning 101 . Elaine Scudder, Truman State

1:1O-2:00pm University

2:10-3:00pm Harmful Algol Blooms Program-Poul Webb, NC Public Health

The New Direction of E-commerceNAOSMM Interaction Roundtable· Members Utilizing the

3:1O-5:00pm Internd for E-commerce-Kevin Moutte Moderotor

4:00-5:00pm Exhibitor Registration

5:30-10:00 Comedy Night-K;mble Gloss, BD Lobw""", VWR SIP, EM Sdence

Wcdncsdoy -~ Z, 2000

7,3Q-9:000m ExhibItor Registration

9:00-noon Trade ShowCompanion Tour - Durham's Historic District/Brightleof Square

1l:00-3:00pm lunch not Drovided\

Noon-1:30pm Lunch with the exhibitors

1:3Q-3:3Opm Trade Show

3:1Q-5:00pm Vendor Interaction DiSCUSSIon PoneI - End User SatisfactionCorolll'lO Museum of Life and Science - CornIng Science Products

5:30-10:00 pm Di,,;,;nn (&;O,w<t: 14o"';tn!;'" R• .,nt,on follow'\

•",,"doy - -Iugun 3, 2000 ~

8 30-1l:300m Trade Sliow (Breakfast with the exhibItors)l.omponlon , our - NOrTn l.arollno MU$£Um OT NaTUral ,:,clences In

1I:00-3:00pm Raleigh (lunch not provided)

11:30-I:OOpm Lunch on your own

1:00-1:50 pm ABC Inwntory - Debbie Pusateri. Louisiana State University

2:00-2:5Opm Bloodborne Pathodens - Wayne Smith, EM SCIence

3:OQ-5:00pm NAOSMM BUSiness Muting

6,00-7:00pm Social Hour

7:00-10:OOpm NAOSMM Bonquet

Fridlly'C August ., 2000 i"9:00-3:00pm Tour of Becton Dickinson Manufacturing Plant

13

Vacation IdeasFor North Carolina

A VACATION PLANNER

A1arge number of NAOSMM members plan

their summer vacation around the annualconference. North Carolina offers many

places to visit during the summer months that willboth interest and thrill YOli. The Outer Banks ofNorth Carolina. located on the extreme eastern endof the state, boasts four lighthouses (including therecently relocated Cape Hatteras Light). the WrightBrothers National Memorial, wide beaches and thebest surf on the East Coast. Wilbur and Orvillecouldn't have picked a better spot. The Wrightbrothers-bicycle mechanics who launched modernaviation with 12 breathtaking seconds on poweredflight near Kitty Hawk. N.C., in 1903-musl havegotten a great overhead glimpse of the Outer Banks.Airborne adventurers have been marveling at thedelicate beauty of the string of bamer islands prettymuch ever since, and you can too. There's hang­gliding from Jockey's Ridge. There's para-sailingover Roanoke Sound. And, of course, there's flying.Sightseeing planes take off from a strip right next tothe Wright Brothers Memorial in Kill Devil Hills, aswell as from the area's four other air tour opera­tions.

The Great Smoky Moulltains National Park isanother bremhtaking trip for vacationers. Thenational park, in the states of North Carolina andTennessee, encompasses 8 square miles of which 95percenl is forested. World renowned for the diver­sity or ils plant and animal resources, the beauty ofits ancient mountains, the quality of its remnants ofAmerican pioneer culture. and the depth and integ­rity of the wilderness sanctuary within its bound­aries, it is one of the largest protected areas in theeas\. In 1934 the people of North Carolina andTennessee donated the Great Smoky Mountains tothe federal government. creating the Great SmokyMountains National Park. President

Franklin Delano Roosevelt dedicated the park onSeptember 2. 1940. Today the park contains morethan 521,000 acres in the two states.

On your way to the Smokies. stop off at Asheville tovisil the Biltmore £'itate (http://www.biltmore.com/index.html). No house in America brings the glori­ous Gilded Age more vividly to life than BiltmoreHouse. More than 90 rooms, faithfully preservedand filled with thousands of original furnishings,suggest that the Vanderbilts are still at home. Fromthe opulent living quarters enjoyed by family andfriends to the downstairs domain of the domesticstaff, the House presents a detailed portrait of thegreat 19th-century country estate. This is an all-dayadventure, as the estate has several gardens, awinery, a conservatory, an equestrian center and youcan investigate Biltmore's fanning past and agricul­tural present with a 30-mjnule carriage ride. Bringyour camera, as this is one of the most spectacularvisits that you can have in North Carolina.

After GIl 0I.r riM dtots,rt', 9"*It to fMdtyIlW*t VO" ill pII"OfI,

\

See You In North Carolina!

14

Constitution and By-Laws _Ser,t:io Vega.Abbolf lobs

Immediate Past President and assigns the job ofConference Coordinator to this office.

E veryone needs to be reminded about afew changes coming up Ihis year. rela­tive to the Constitution and to the By.

Laws. First. at last year's meeting. a change tothe By-Laws was proposed and voted on. toArticle V. Section 4. This change pertains to theappointment of the Audit Cornmiuee. Therevised wording (See the Fall Edition of the 1999Ncwsline) calls for the President to appoint twoauditors and to submit their names 10 the membersat large present at the opening meeting. Themembers will then vOle on the names before thebooks are submitted 10 the auditors. Their find­ings will then be reponed to the members at theBusiness Meeting.

The second proposed change was to the Constitu­lion. and needs to be voted on Ihis year (Constitu­tional changes must be published to ALL mem­bers. not just those present al Ihe Annual BusinessMeeting). The proposed amendment to ArticleIII. Seclion 5. defines the responsibilities of the

As a last reminder. you may exercise your right tovote in different ways. even if you are not al theconference. In cases where you know the issuesbeforehand. such as the above Constitutionalchange. you may send in an absentee ballol to thePresident. 10 be opened when the issue is voted 011.

In the case of elections. the President will turnabsentee ballots over to the ch'lir of the ElectionsCommillee. You may also give your voting proxyto a fellow member who you trust to vote as youwould in any issue raised at the Annual BusinessMeeting, including elections. The person you selecimust make this known no later than the slart of theOpening Meeting. since votes may come up althat lime.

I hope Ihis is all clear as mud to everyone. If youhave any questions. please write me atsergio.m.vega@abbou.comoryou may call me at847-937-6021.

Board Proposes Changes to Constitution

At the 1999 NAOSMM Annual Business Meeting, a Constitutional amendment was presented 10 the mem­bership. Constitutional amendments require publication 60 days prior to a vote, therefore, no action couldbe taken. This proposed Constitutional amendment was first published in' the Fall 1999 Newsline within the1999 Business Meeting minutes, meeting our required 60 days advance publication. The Board would liketo remind members of this impending vote and has outlined the change below. Members not attending theConference may use the Official Proxy or Official Absentee Ballot below. This amendment involves theaddition of the duties of the Immediate Past President. Following this article, yOll will find the currentConstitution and By-Laws.

Proposed Amendment

Article III. Section 5

"IMMEDIATE PAST PRESIDENT; The Immediate Past President provides continuityto the flew Board. The Immediate Past President shall also function as the ConferenceCoordinator. Iwvingjillal apprOl'al duties ill all aspects of rile anl1ual Conference."

The Current Section 5 will become Section 6.

Call Me.Eric: Green, Vic:e Pre5ident, Lab Produc:15 at

1,800.325.3010, ext. 7762; egreen@sial.com

What.. it 90in9 to take? A peloon<ll"ed InVf'ntory

~l"'tem'l On-sJ!f"iet~~r>g? HOw IIh(,,~ C<""I"'f lIVe p<IC"'l

On ow en\,,~ "mgt! ot lall prOllUCt:; 1I"d equlprnvnt?

I'm Erj(; Green anrl my )ollis to rn3~'" your II!" e~~''''

Call me lJersonaHy to t nd QUI 'l{]',I,' you c,Jr) SU'o'il l,mo

and money on customized lab prOOllCtS and stOCKroom

Pfo<]<ams. By cl1I1!ralwfl\l OlJr ..~orls, you can rt:NI ordtlr

and stoc~ qlJ<JI'ty pmdlJcts trt)fT\ a.1 at ow brands

Sigma, Aldrich, Fluka and Reldel-de Halin wlh II

Single 011011(1 call

'For years, we'l'6 been providing lab researchers

with the Quality products and loots they neBd

Now It'S yow turn,'

Quality. ",,!VIC" emU ~or!lpuH!Vll p',c"''-J a'r yOlH"

I!um Slyma Akl"cll ~W, compl"'!} r>~r!f1f!f tm I~h

prOducts Ilrtc1 programs For more ,nto,mallon

on oor lutll'nll 01 lab prOd"cb and SI"c~rODm

f"Oflr,1ms call Sigma-Aldrich at 1..ft00-;325-30tO,

Dr viall 00 On the web at w_.slgmo-oldrich.com

S.yma·AldrlCn HOw h><;lh d'DUI" we IU''''P?

ADV .... CING I..IFE THROUGH SCIENe!:~GM~"'M1CH' I!O~ 14501!' sr lOOlS' "lISSOlIfl163176' USoI

16

/*"SIGMA-ALDRICH

OffICialhog

I,===-:- ~. give my power to vote as a dues-t:-ying member ofNAOSMMto

(please print or type)

-;;:::;:-;= fO£ the 2000 Annual Meeting in Rcsean:b TrianglePark, NC.

(please print or type)

Signature _

Person voting must submit Droxy at lime of'VOte.

OffICial Ab..ntu Ballot

As a dues-paying member ofNAOSMM. unable to attend the 2000 Annual BusinessMeeting in Research Triangle PaJk. NC, I cast my vote for the following proposedConstitutional Amendment.

froDoudAmendmml

Article //l $troo" j

"IMMEDIATE PAST PRESIDENT: The Immediale Past Pruicknt providu continuity tolhe new Board The Immediate Pml Pruidenl sholl aho function aJ lhe ConferenceCoordinator, lurtJingfinai approval dulles in all aspects of1M annual Confuurce. ..

The ClltTenJ Section 5 will become &ctlon 6.

Check ODC;

___ Yes, I vote to approve the above proposed constitutional amendment.

___ No, Ivote against the above proposed constitutional amendment

Signaturo. _

Please !end completed oMenia balJoI by 7/JIOO to:

Elaine Scudder, NAOSMM Se=taryTruman State UniversityScience Division, SHOO4

KiJbville, MO 63501

17

Ratified July 30. 1998CONSTITUTION

OflheNATlONAL.ASSOCIATION OF SCIENTIFIC MATERIALS MANAGERS

ARTICLE IMEMBERSHIP

SECfIUN I. There shall be five(5) classes of membership in the NAOSMM: Regular. Associate. Corporate. Honorary and Lifetime. Thedefinition of each class of membership shall be prescribed in the By-Laws of the NAOSMM.

SECfION 2. All classes of membership except Honorary and Lifetime shall pay dues to the NAOSMM to retain status as prescribed in theBy-Laws of the NAOSMM.

SECTION 3. All dues paying Regular members shall be entitled to hold office and/or vote in the business proceedings of the NAQSMM.

SECfION 4. After attaining memlx:rship in the NAOSMM any member who changes field of empluyment may continue to belong to theNAOSMM by keeping dues current. However. the membership classification may change as specified in the By-Laws. ArticleI. Membership.

SECfION 5. Membership will be revoked on the calendar year following the year of delinquent dues.

ARTICLEUBOARD OF DlRECfOR$

SECTION I. The ovemll direction and administration of the NAOSMM shall be vested in thc Boan! of Directors. The Board of Directorsshall represent the NAOSMM in all matters. authorize expenditure of funds and implement all decisions duly passed by themembership in general meetings. and shall approve the recommendations of the President 10 fill any vacancies that may occuron the Board of Directors. Such appointments shall be ratified by the voting mcmbership of the NAOSMM at the next :mnualbusiness meeting on ycars during which no elections take place.

SECTION 2. The Board of Directors shall consist of: President. Vice-President. SecretaI)'. Treasurer and the immediate Past President.

SECTION 3. Each officer whether elected or appointed shall hold office until the next general election of the NAOSMM.

SECfION 4. Elccted officers may be removed from office for just cause by a two-thirds (213) majority vote taken at the annual businessmeeting. Just cause may include, but is not limited to a) any violution of the Constitution or By-Laws oflhe NAOSMM.b) failure to carry OUI the duties of the office. and c) unethical or criminal conduct.

$ECfION 5. Members of the NAOSMM Board of Directors shall not be held personally liablc. individually or collectively, for any legal orfinancial uction brought as a result of NAOSMM operations. Resolution and/ur mitigation of such action(s) shall be theresponsibility of the NAOSMM organizution subjcci to !he laws of the locality whcre the uetion is brought forth and to theprovisions of Article 11. Section 4. above.

ARTlCLEllIDlITIES OF THE BOARD OF DIRECTORS

SECTION I. PRESIDENT: The President shall preside at all regular meetings of the NAO$MM. preside at meetings of the Board ofDirectors. appoint committees and with the upproval of the Board of Directors. fill unexpired terms of office of BoardMembers. The President shall cxercise all powers. duties. and responsibilitie.<; pertaining to the office of the President.

SECfION 2. VICE-PRESlDENT: The Vice-President shall. in the absence of the President. assume all duties ofthc presidency. In Iheevent of a vacancy in the presidency. the Vice-Pre.~ident shall succeed to that office for the duration of the unexpired term. TheVice-President shall act us a coordinator for all committees. and be ex-officio member of all committees, uud ensure thatcommittees are carrying out assigned responsibilities.

SEC.-liON 3. TREASURER: The Treasurer shall receive all monies for the NAOSMM and di:.burse a1lmunies for Huthoril.Cu expenditures.The Treasurer shall prepare and distribute such financial reports as may be directed by the President of the Board of Directors.TIle accounts of the Tre:lsurer shall be subjcct to audit by an Audit Committee. The Treasurer shall advise Ihe Board ofDirectors of the status of the membership with regard to the payment of due.... The Trea<;urer shall report on the financialposition of the NAOSMM at each annuul business meeting. The Treasurer shull be bonded.

18

SECTlON 4. SECRETARY: The Secretary ..,b.;.11 record the proceedings ofall meeting.'> of the Board of Direetors. the Annual Meeling andshall rccei\'e and tr.msnllt all other (,."OJJl,'.Spoodc:nce as directed by the Presidenl or the Board of Directors. 1lll: Secrelary shallensure thaI the minutes of each annual business meeting are published in the official publication of the NAOSMM at leasl six(6) months prior 10 the next meeting.

SECfION 5. In addition 10 lhedutics demanded by other ~tions of this Ankle. all officers shall pcrf0n11 such lash as may fro11llime totime be directed by the President or lhe Board of Directors.

ARTICLE IVMEETINGS

SEcrION I. lbcre shall be an Annual Business Meeting of the NAOSMM for the purpose of transactmg such business as may be brooghlbefore the mcmber.;;hip.

SECfION 2. Election of officers shall be conducted every other year, in accordance with the provisions ~t fanh in ARTICLE IV of theBy-LllWS ofthc NAOSMM.

ARTICLE VBY-LAWS

SECTION I. lbc Board of Directors. by a four-fifths (415) \'Ole of the Board members...hall have the power to make, amend and repealBy-Laws consistent with these ARTICLES but subject always 10 the power of the ,·oting members of the NAOSMM to allersuch action oflhe Board. To accomplish this end. any and all changes to the By-Laws must be submined 10 and ratifil.'d by thevoting membership althe next annual business meeting.

ARTlClEVIOFFICIAL PUBLICATION

SECl10N I. The NAQSMM shall fund and support a quarterly publication forthe purpose of dis.o;eminating information on all proceedingsof the orgam7..1tion. and as a forum for lhe members 10 share information. ideas. and concepts.

ARTICLE VIIRILL OF RIGHTS

SECfION I. No person otherwise eligible for membership in this organi7.ation shall be denied membership on the ba.~is of race. creed, color.national origin. gender. sexual orienlation. religion or political belief.

SECTION 2. Members shall soifer no impairment of freedom of speech concerning this organization. Active discussion of theorganization's affai~ shall be encouraged and protected. Such discussion should be in the best interest of the NAOSMM andnot infringe on the rights of others.

SECfION 3. Members shall have the right 10 fair and democr.llic elections. lbis includes due notice of nominations and e1e<.1.ions. equalopponunity for competing candidates and proper election procedures.

SECfION 4. Members shall have an equal right to run for and hold office subject only to the constitution specified qualiflCations.

SECTION 5. Members shall ha,'c the right 10 full and clear accounting of all funds. Such accounting shall include. but not be limited to.periodic reports by the appropriate fi"Cal officer and periodK: audits by officen appointed for that purpose.

SECTION 6. Mcmbers fihall have the right to full panicipation lhrough discussion and vOle in the decision-making process of Ihis organiza­tion. Voting members shall have an equal righllO vote and each vote ellSl shall be of equal weight.

ARTICLE VIlJAMENDMENTS

SECTION I. Amendments 10 tlus Con~titurion \hall require a YES vOle by two-thirds (2/3) of the members represented at any rt:gular orspecial meeting of the membership. provided th:1I (30) days prior wrinen notice of such a special rnccting and lhe~changes or amendmenls shall have lx.-cn given to the voting mcmbership.

SECTION 2. The need for a special meeting for the purpose of discussing amendmcnts to the Constitution shall be dctennined by the ROlin:!of Directors. In such case". provisions for additional rime shall be made during the annual conference.

19

SECTION 3. Constitutional amendments may be ~ubmitled by any regular member of thc NAOSMM. but must be submiued through theConstitution and By-Law~ Conunillct to the Board of Directors siJuy (60) days prior to being presented to the "OIing member­ship for consideration. 1ne ConsUtUtion and By-Law~ Comminee shall not ha\'e the authority to accept or reject suchamcndmenL<;. 001 rna) make recommcndation.~ to the Board of Du'CCtOl'.

SECTION 4. O:Jns(itutional arn:ndmenl" may be brought to the floor oflhe arulllal bu.<;incss meeung by any regular memtx.'r lUld be suhmincd for(:onsidcr.:nion in al"COnlance with SECTION [ ofmis ARTIQ£. Such amcndmenlS shall not be vored on untillhe next annualbusil'M,..~~ meeting. to provide mcmlx.'I1i 001 present an opportunity to examine and w){e on these "floor ::llncndrnenlC

ARTICLElXDISSOLUTION

SECTION I. Upon the dissolution of the NAOSMM. the Board of Directon; shall, after paying or making provisions for the payment of allthe liabilities of the NAOSt\'1M. distnbutc the 3S!>CtS of the NAOSMM for one or more exempl purposes within the meanmg ofSection 501 (cX3) of the Internal Rc\enue Code, oc to tnc federal govemmenl, octo a <;tate or local govemmcnL for a publicpurpose.

SECTION 2. Any such a<;sets not SO disposed of :ohaJl be di"posed of by the Circuit Coult in the county on which the registered office of lireNAOSMM is then located. to such organization or organizations as ,aitl court shall detconine.

Ratifted July 29. 1999BY-LAWS

Of theNATIONAL ASSOCIATION Of SCIENTIFIC MATERIALS ~IANAGERS

ARTICLE IMEMBERSHIP

SECTION I. Regular membef"hip shall be extended to:a. persons represcnting educational scicntiflC material~ stores;b. persons representing state or fcdernl gmemment scientific stores:c. persons repre<.enting hospilal scK.'ntific matenal~ stores;d. persons representing t:ommercial scientific materials stores;e. persons representmg procurement and/or adnuni~tralJon in any of the

nbu\c inslitullons and \\0110 deal with scientific materials:f. unemployedlrctiR."d members lIlay retain regular membe....hip.

Note: Regular members in good standing may hold office and have voting privileges (in person or absentee) at the AnnualMccting. Persons qualifying for regular mcmbcr'>hil) lIlay be gmnted Corpomte membership.

SECTION 2. A~sociatc membef"hip shall be extended to persons representing L"Olllmcrcial wbolesnJelrelail .scientific materials companiesnOl otherwise represented by Corpor.lte membeP.hip. Associalc members may nOl hold office or ....ote on mauers submllled 10the regular memberslup for votes.

SECTlON 3, Corpor.lle mernbcrstup shall be exlt..'flded to the oompamcs/UlI'JlOf'3lIOOS who an:: manufacturers/vendors of qicrtific material, and not

to uxbviduals whoquahfy focreguiar lnembership, Corpor.ue members may rn hold offJCe or vOle in mallers submilll'd to the n:gulnrmeml>er;hip lOr \0lC.'>. Corporalc membLT'i may design.1le up to Iture l"Ol"pOr.lle officer.> as theIr representatlves.

SECTION 4. Ilonorary membel"ihip shall be conferred hy the Bom'd of Directol'l upon persons rendering outstanding service to NAOSMM.TIIC membership may submit namcs to the Bo..1rd uf Director:. for consideration for Honorary mcmtx:n.hip. Honormymembers may nOl hold office or vote in matters submitted to the regular membership fOf vote.<;.

SECTION 5. Lifctime membership may be conferred upon a member in the manner pre.scribed for U-.e HQnOr.:Iry Olemt:x..-rship and to anymember who ha~ been m good smnding with the NAOSMM foc fi\'e (5) year.; prior to rehremcnL upon request by the memberand nolirlCalion by the mrnllx.T that !iIhc is retiring. LIfetIme members may not hold office or vote in the matters stlbmlttcd 10the regular memhcr..hlp for \'OIe.··Mcmbers graOled Lifetime status pnor 10 July J I. 1998 ha\e been grandfathcn:d and retain voting and Ollil"t holding ..tatus.

SECTION 6. 1lJe aoove memb.-nJ1ipcate!,'Ories are rllUlually exclu.~ive. No individual or cntlly may hold membership in mOil,: than ollec:lle£OlY.

20

ARTICLE IIMEMBERSHIP DUES

SECTION I. Regular membership dues shall be established by the Boan! of Directors, subject to approval of the voting members uttht:.Annual Business meeting.

SECT[ON 2. Associate membership dues shall he eswblished by the Board of Directors. subject to approval of the voting members at theAnuual Business meeting.

SECT[ON 3. Corporate membership dues shall be established by the Board of Directors. subject to approval of the voting members at theAnnual Business meeting.

SEerlON 4. Honorary Membership: There shall be no dues assessed for Honorary membership.

SECTION 5. Lifetime Membership: There shall be no dues assessed for Lifetime membership.

SECTION 6. Membership Dues Payment: Failure to submit dues payment within sixty (60) days after the due date will result in metl1ber~

ship temlination <:lS specified in the Constitution. Article I. Section 5.

SECTION 7. The due date is defined as the first duy following each member's anniversary, but no later than January I of the next calendaryear.

ARTICLEII[ANNUAL MEMBERSHIP MEETING

SEC'T[ON I. TIle Annual Business Meeting oflhe membcrship is for the purpose oftransactin£ such business as may be necessary.

SECTION 2. Election of Officers shall be conducted at the Annual Meeting every uther year in conjunction with the end of an administra­tive teml. Appointment al1fJ removal of officers shall bc approved as specified in the Constitution. Article IL Section 4.

SECTION 3. 11le geographical location and the general dates for the meetings shall be n.'Commended by the Site Selection Committee andapproved by the Executive Board.

SECTION 4. At any Annual Meeting of the membership. the members present shall constitute a quorum for the tmnsaction of business.

SECTION 5. "ROBERT'S RULES OF ORDER" shal[ govern all proceedings of the NAOSMM. A Parliamentarian shall be appointed foreach Annu:JI Meeting.

ARTICLE IVELECTION PROCEDURES

SECTION I. Members seeking election to office but not attending the meeting at which they are seeking election shall send a letter ofintent to the President of NAOSMM and/or the Nominations Committee Chair, thiny (30) days prior to the Annual Meeting.The letter of intent shall designate (I) the office that is being sought. and (2) the qualification of the member for that office.The Chair of the Nomination Committee shall send copies of all letters of intent to the President of the NAOSMM.

SECfION 2. Nominations from the noor may be accepted from a member at the Annual Meeting nominating himselflherself or anoUlerperson. 'rne nominator shall give a concise statement of lhe nomince's qualifications at the time of the nomination.

SECTION 3. [n the event thm more than one (I) person shall have been nominated for the same oflice. an election ~hall be held. A ballotshall be distributed to the voting members present at the Annual Meeting. The vUling members shall indicate the name of thecandidate of their choice. The bllilots shall be tallied by the Election Committee. Those candidates rccei\ing a plurality ofthe votes cast for the res(X.'Ctive oHices in the contest shall he dedared elected. In Iheevelll of a tie. the winner shall bedecided by a second bullut or additional ballots if necessary. In the event of a deadlock. defined as three consecutive hallot!lresulting in a tie. the Election Committee b empowered to select members at random from those not present III the confer­ence for direct phone comact. A total of five (5) members must be contacted and their votes must be received by the faxbefore the closing of the meeting. Votes for the office in question shall be the only votes tallied in this manner.

SECTION 4. AU candidates elected shall a!lSumc office at the close of the business meeting ill which they were elected. Then:. shall be adebriefing meeting called by the new President following the close of the Annual Meeting at which e1ection~ wen.: held.

21

ARTICLE VCOMMITfEES

SECTION 1. Appoimments to eonullittees and tcmporary appointments to the Board of Directors of the NAOSMM, a~ provided inARTICLE Ill. SECTION I. of the Constitution. shall be made by the President of the NAOSMM with the advice and consentof the Board of Directors. All commiltees shall be appointed as specilicd in ttris miele.

SECTION 2. Vacancies on any comminec shall be filled by the Presidential appointment.

SECTION 3. An election committee. consisting of not less than three (3) members of the NAOSMM. shall be appointed by the Presidentwith the advice and con~nt of lhe Board of Directors. to supervise and conduct the election of officers. make initial decisionsconcerning disputes arising during said election, and to tally the ballots cast in the election.

SECTION 4. At least two (2) Auditors shall be selected at lhe Annual Conference by the President with the advice of the Board of Directorsfor the pU'lXlse of inspecting the financial books and records of the organization. The names of the Auditors shall be submittedfor approval by the members present at lhe opening meeting. An audit ~hall be accomplished prior to surrender of the hooks toa new Treasurer. The Auditors will report findings at the Annual BlL~iness meeting.

SECTION 5. The appointment of committees in Sections 3 and 4 above are mandatory and critical to the function of the NAOSMM. Othercommiltces may be appointoo as s]X-'t:ified in Section I, above. to meet the changing needs of the NAOSMM.

ARTICLE VIFISCAL RESPONSIBILITY

SECTION I. 1lle treasurer of the NAOSMM shall deJX)Sit all funds into an interest bearing account. in a fedenilly insured inMitution. awroved bythe Board of Directors. 1lle Treasurer shall maintain records of all financial tr.l.11Sal;tions <.:onductlX! in lhe name of the NAOSMM.

ARTICLEVIIADMINISTRAnVE TERM

SECTION I. The administrative tcnn of the NAOSMM shall be defined as the period immedialely following one Annual Meeting andcontinuing through the last dlly of the second Annual Meeting, two ye:rrs hence.

ARTICLE VlJlRIGHT OF PROXY

SECTION 1. Every voting member shall have the right to vest hi~lher voting privilege with another voting member. lllis right to vote byproxy shall be submitted. in writing. to the Secretary at the Annual Meeting and shllll be signed and dated by both members.The date of signing shall not precede the election by more than ninety (90) days. and the holding of the prol\Y shall be dedarcdto the Election committee prior to the election.

ARTICLE IXAMENDMENT OF BY-LAWS

SECTION I. l1lCSC By-Laws may be amended orrepcaled or new By-Laws may be madcllild adopted by a foor-flfihs(415) vote of the mcmbcThofthe Board of Direclors and ratified by a majority vote of the voting members allcnding!he nexi Annual Meeting of the NAOSMM.

HISTORY

The official By-Laws of the National Association of Scientific Materials Managers were presented to. voted on. and ratified by a the regularmembers present at the Twenty-sixth Annual Busine~s Meeting. Colorado Springs. CO. on july 29. 1999.

l1te official By-Laws of lhe National Association of Scientitic Materials Managers were ratilied by the regular members present at theTwenty-fiflh Annual Business Meeting. Portland, ME. on July 30. 1998.

The officiaJ By-I....:lws of Ihe National Association of Sdentilie Materials Managers were presented 10. voted on. and mtilied by the regularmembers present at the Twenty-third Annual BusinC$S meeting. held at Fairmont Hotel. New Orleans. LA. on August I. 19%.

TIll: oflicial By-I....:lws of Ihe National I\s."0Ciation of Scientific Materials Managers were presented 10. voted on, and mtified by the regularmembers present at the Twemy-second Annu<llllusiness meeting. held m the Palmer House Hilton. Chicago. IL. on July 27. 1995.

The official By-LllWS of Ihe National Association of Scientific Materials Managers were prcsclllcd to. voted on, and ratified by tll<: regubrmembers present at the Twenty-first Annual Business meeting, held af the Hyatt Regency. Tampa. FL. on August 4. 1')94.

22

Vendor Relations Committee _Paul Yedlik,Chairman

/

N AOSMM currcnl1y has 76 booths reservedfor the 2000 RTP Trade Show. This year wehave seven firsHime exhibitors. Also as

you attend our trade show, you will see severalcompanies who have new names due to mergers. Wehave a good blend of exhibitors, which will allowOUf attendees many booths to visit for the varioustypes of products and services we encounter in ourmany job functions. Check NAOSMM's web site(www.denison.edu/naosmm/indexlhtml}underRTPannual conferencellmde show for noor plan andlisting of the exhibitors for this year.

We need the help. of OUT regular NAOSMM mem­bers in the recruitment of new corporate membersfor our organization. Please mention NAOSMMto all non-member vendors that you deal with inyour daily job functions. The more we get theNAOSMM name in frolll of a vendor the morelikely we are to get their interest in joining ourorganization. One individual or committee isn'tenough to make much impact.

Thanks for your help.

Vendor Relations Committee

Paul YedlikStores ManagerBiochem StoresUniversity of Iowa

Corporate Publicity CommitteeDennis Pope

Aall of you probably know, Beverly Hall hasmade a decision to resign from the Corporate

Publicity Committee. My first reactionwhen Beverly infomled me of her decision

was sheer panic. Beverly was the "glue" that held ourcommittee together and now I no longer have her torely on. She will be missed.

During the past three years, it ha~ been a pleasure towork with her. She is so energetic and creative and hasbecn the lightning rod to keep the Corp:mtte PublicityCommittee active in trying new idea~ to improveNAOSSM as an organi'Gltion. Beverly'sfinale as a key NAOSSM volunteer was her hosting ofthe Colomdo Springs meeting last summer. I think youwould all agree with me that the meeting was terrific inall ways. Not a single detail was left to chance.

Even though Beverly's participation on the committeelevel wiJI be missed, we will all see her smiling.friendly face at the Annual Meeting in RTP. She will

23

still be involved in NAOSSM. When you see her,please thank her for her contributions the pa~t threeyears.

With Beverly leaving thecommiucc. Karen Dally, VicePresident Marketing, Nalge Nunc International, will bejoining me as co-<:hair of the Corpomte PublicityCommittee. Karen has been an aClive supporter ofNAOSSM for many years, now with alge Nunc andpreviously with Kimble·Kontes and Wheaton ScienceProducts.

Karen and I will be focusing on increa..ing the publicityof NAOSSM in the scientific community and ~oliciling

new members through communication with distributorsand manufacturers. This will also help us gain addi­tional vendor support. We are looking forward tosuccessfully promoting NAOSSM.

Karen and I are looking forward to seeing everyone althe Annual Conference in RTP.

Membership Committee _

Dm'e Robens,ClllIir

Iwould like to take this opportunity to introduce new members who have joinedOUf organization since I took over the meinbership committee last summer. Inalphabetical order they arc:

Mary Ruth AndrewTasneem AshrafJoe BehrensPeter BlackTom BonnemaJovita ChevaJier-TatyKristen DawsCortland HillPeggy KhachaturianCorina KomspanLarry LovelyDebra MurrayJack NovodoffJohn PitmanDeborah ReederPatsy RigglemanTeresa RobertsonClyde ScottSandra ShelburneDoreen StockwellGabrielle StrelowPaul TalaugonJanice Westerling

University of South AlabamaCochise CollegeUniversity of Texas Southwestern MedicalGonzaga UniversityPharmacia & UpjohnUniversity of MemphisOhio Northern UniversityOberlin CollegeAmgenEnlremed, Inc.Pharmacia & UpjohnUniversity ofWiscollsin, StoutUniversity of MichiganMt. Hood Community CollegeAnne Arundel Community CollegeLouisiana State UniversityCalifornia State Univerity. BakersfieldEmory & Henry CollegeAugsburg CollegeStephen F. Austin Swte UniversityDavidson CollegeUniversity of CaliforniaState University of ew York of Potsdam

Mobile.ALSierra Vista. AZDallas, TXSpokane, WAKalamazoo. MIMcmphis. TNAda,OHOberlin.OHThousand Oak. CARockville, MDKalamazoo. M IMenomonie, WIAnn Arbor. MIGresham. ORAmold.MDBaton Rouge. LABakersfield, CAEmory. VAMinneapolis. MNNacogdoches. TXDavidson, NCSanta Barbara. CAPotsdam. Y

Dave RobertsMembership Chair (regular members)Phone 850-644-3004Fax 850-644-8281Email droberts@chcl11.fsu.cdu

Dehbie Pusateri (corporate members)Phone 504-599-0094Fax 504-568-3882Email dpusat@lsul11c.cdu

24

REMINDER...

If you have a change in address,email, phone, etc., please be

sure to let Dave Roberts receiveupdated information.

Site Selection Committee ReportGlen Thomley

As site selection commillee chairperson, I havebeen diligently pursuing OUf objective of findingthe best site possible for 2002 and 2003. In 2002,we will be in the South Central region of the coun­Iry. I have explored many cities on the Internetincluding the surrounding region Hnd the hotelfacilities available thal meet our needs. I havepersonally visited both San Antonio. Texas, andSaint Louis. Missouri. Both visits were done onweekends. They were quick trips leaving home ona Friday morning and returning on Sunday. Thatplan allowed me to meet with representatives fromtwo hotels in each city. San Antonio would be agreat and fun city to visit. It is a very large city(eighth largest in the nation) and has several uniqueattractions. One of the hotels I visited was supernice and moderatcly priced. Saint Louis (thegateway to the wcst) is also a great city. has manyallractions thall think our membership wouldenjoy. and had two hotels that both made greatpresemations to me. One has to be very careful tobe objective as you are being shown the facilities.There are many many things to consider for ourmeetings to be successful. In the end. I recom­mended one particular hotel to the executive board.The hotel I chose as a first choice was not necessar­ily the nicest or fanciest, but because of its centrallocation. cost, and overall compatibility with ourneeds. I think it will be the best for all concerned.That hotel in is Saint LOllis. One significant factorwas the local hosts. members of our organization.

who are so enthusia<.;tic about the NAOSMM meet­ing coming to their city.

Prior to my efforts to evaluate sites, I spent signifi­cant time trying to develop wrillen criteria and evendevelop a written questionnaire that we could lise toevaluate sites. That effort was very helpful to thedecision-making process. As I visited the variousplaces. it became apparent to me that. regardless ofthe specificilY with which one pursues writingcriteria and auempting to put a value on eachcriteria item, in the end. there is no replacement foran actual visit. One can then go back 10 notes andimpressions of each site, and weigh the pro's andcon's of each site. Of course. we must consider themembership, the executive board and the vendors asa decision is made.

I am now working on 2003. In the Northwest. weare somewhat limited as to oplions. There is onlyone airport in Idaho large enough and with enoughdifferent camers to accommodate our organization.We are seriously looking at Boise. Montana reallydoesn't have anything. that I know of, that wouldwork for us. Wyoming again is limited. We consid­ered Jackson Hole which would be the most funever, but how would we get there? It is looking likeOregon and Washington are still our best bel. Wehave met once in Oregon and twice in Washington.We have never met in Seattle so I am lookingtoward that direction. I hope to have a recommen­dation 10 the executive board by the lime of ourannual meeting.

Hospitality Committee _Ginger Martin,Chair

Hello everyone!

The Hospitality Committee coordinates a room­share program at the annual NAOSSM conference.This is an excellent opportunity to share expense~

and get to know another NAOSSM member. We try

25

to match lip folks with similar habits and interests.If you arc interested in participating, please contactme direcliy at: gmarlin@fsu.edu.

Looking fOlWard (0 seeing you all aL the conference!

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After doing some research we found that advertis­ing in trade magazines is very expensive ($$thou­sands$$). However, we did find free services withsome publishers of trade magazines. NAOSMM isnow linked to a listing of Organizations of Interestand the Annual Conference is listed on the Calendarof Events at the following websites:www.biomedicalproducts.com/calmain.htm.www.phannlab.com/caljuJ.htm.andwww.Jabequipmag.com. We are continuing toinvestigate other sites that may offer this service.

Sue Viglione,Chair

From the PublicityCommittee _

NAOSMM is now listed on the Conference andShows page of the publishing company for Ameri­can Laboratory and American Biotech Laboratory.The website is www.iscpubs.com/exhib/shows2000.html.

To announce the NAOSMM 27th Annual

Conference in Research Triangle Park, NC,the committee sent out a mailing this past

May to colleges, universities, and biotechnologycompanies in North Carolina, Virginia, SouthCarolina, Tennessee, West Virginia, Kentucky,Georgia, Delaware, and Washington, D,C. A lellerextending an invitation to the conference and tradeshow was included.

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26

Since You Asked...

National RecognitionKevin Maune

and Laboratory Equipment(hup:/lwww.labequipmag.comlscriptsldefault.asp)

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Our 2000 Conference and Trade Show is now on allof these trade magazine websites. We are also onthe calendar of events of the Laboratory ProductsAssociation (http://www.lpanet.org/frame­resources.html) and many of our vendor websites.

It is the Executive Board's desire to achieve a levelof national recognition that will allow any prospec·tive member the opponunity to join without hesita·tion. I welcome your suggestions concerning thi~

matter and would be pleased to discuss them withyou. Feel free to contact me at 6 J7-373-4046 oremail at kmauue@lynx.neu.edu.

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Phannaceulical Laboratory(hup:/Iwww.pharmlab.com/caljul.htm).Biomedical Products(htlp:/Iwww.biomedicalproducts.comlcalmain.htm).

The Chemical Manufacturers Association recog­nized the National Association Scientific MaterialsManage£"" "nd asked NAOSMM. as one of 24organization, to review the proposed 1999 revisionof ANSIZI29.1· J994, American National Standardfor Industrial ChemicaJs on Precautionary Labeling.We did so. and there was an overwhelming consen­sus of the panicipating organizations (23 approvals.I objection) on the revision. The final draft of thestandard was submined to ANSI on February 4,2000, and was approved by the Board of StandardsReview.

AqUeS'iOn regarding OUf national recognition

arose over the past few months and I ampleased to offer the following in regards to

this matter. The National A"socialion of SCientificMaterials Managers has been in exislenc~ for 27years and offers Cominuing Education Units(CEUs) for attendance and panicipation in OUf

annual conference. The University of Iowa Centerfor Conferences and Institutes provides CEUs forthose anending the NAOSMM seminar and tradeshow. The University of Iowa is a member of theAmerican Council on Education (ACE). ACE statesthai "Learning in the workplace is an essentialingredient in (,oday's corporate success. Companiesneed 10 constantly provide up-to·date training fortheir employees to keep pace in tOOay's changingtechnological world. At the same time, adullS arerecognizing the value of lifelong leaming-bothpersonally and professionally."

Sue Viglione and the Publicity Committee havebeen working diligently to establish links withseveral trade maga7ines such as:

27

SINCE YOU ASKED,

Cynthia Kuhlken compiled this ;lIjorm(I1;01l as the result ofWI inquiry regarding lab fees:

School #chcm Fee Covers School #chem Fee Coversstudents breakage students breakage

!-lope College, MI 900 $7114 y Cal State Long Beach ? $35150 y

Princeton 1400 $8 y U of AZ 5000 $40 N

Cal State San Bernadino 1500 $10 N Central College, IA 263 $50 N

Olympic College. \VA 700 $15 y UofWA 6200 $50 N

Bemidji. MN 520 $15/20 y John Carroll U. OH 300 $75 N

Central \VA U 2150 $15125 N U of 51 Thomas. MN 500 $80 N

U ofFL 7BOO $15/40 N Truman Slate. MO 1400 0 N

Western \VA U 3500 $16126 N Luther College. lA 7000 0 N

UofOK 5000 $20175 N Loyola Marymouni. CA 525 0 N

Eastern \VA U 1800 $25/30 y Cal State San Marcos 420 0 N

\VA Stme U 4400 $30/48 N Whitman College. \VA 350 0 N

Cal Stale Long Beach ? $35/50 y Montgomery College. MD 1885 20% tuition Y

NAOSMM

NationalAssociation ofScientificMaterials :r......r

~

Managers ~1".~ .__.r.,

j,·/Ju51".<.'1 -- &

27th Annual Conferenceand

Trade Show

Research Triangle Park, NCJuly JT - August 41 1000

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