National and International Activities with Portals

IntranetPortal RS

Dr. Michael Herttrich, Stefan Krämer

Division RS I 5, „General and Fundamental Aspects of Nuklear Safety, Nuclear Safety Codes and Standards, Multilateral Regulatoy Cooperation“,

BMU

GNSSN Workshop on Nation Nuclear Regulatory Portals

4-6 July 2011, BMU, Bonn, Germany

• Background

• "Lessons learned" from the precursor of the BMU intranets

• "Lessons learned" from the knowledge management activities

• Result: Technological platform "Microsoft Office SharePoint Server”(MOSS 2007) for new BMU-Intranet

• Conclusions

Contents

Background

A well trained staff in Knowledge Management (KM) is a key element of any modern administrative organization and an important kind of provision for the future.

Regulatory challenges:

• Secure the performance and competence of the nuclear authorities

• Taking into account the latest state of the art in science and technology

• Lessons learned from international practice

• Information exchange with external parties (BfS/GRS/ Länder Authorities/ international organizations)

• Improving the accessibility of information

- Knowledge is documented

- Knowledge is maintained

• Maintaining the know-how

Background

Knowledge Management: starting point in the late 90s

Danger of loosing the competence in reactor safety due to:

• Age-related retirement of many experts (generation change)

• Shortage of young people

Needs for:

• Another tool of knowledge transfer:

common working platform like IntranetPortal RS

• Reduction of the redundancy of storage locations:

- Registration

- File servers: common and only personally accessible

- E-mail system

- Special external systems

IntranetPortal RS: Aims

• Information sharing and distribution, and formation of a 'memory of the organization'

• Providing information on all activities of common interest

• To improve internal communication and cooperation in groups (teams)

• Transition from the e-mail-based communication to communication by groups

• Timeliness of the presented information and data

• Document Management System (DMS) for daily use

• Integration of an automatic process ( „workflow‟)

• Only access point for all information; accessible through the web browser

• To simplify the daily tasks for employees

IntranetPortal RS: MOSS Advantages

• High flexibility and adaptability of the solution to the requirements of public administration

• Simple and user-friendly interface with integrated e-mail, events calendar, and specialized procedures

• Compatible with MS Internet Explorer and MS Office (Word, Excel, PowerPoint, Access, Outlook)

• Document Management System (DMS) with versioning / check-in and check-out, available with configurable automatic import of e-mails

• Interfaces to third-party systems

• Possibilities of a protected work area (Announcements, Forum) as a Team Site for each unit

• Protection by the user rights

IntranetPortal RS: MOSS Advantages

• E-Mail notification service for changes (for all content, usually used for the DMS)

• Modifications are assigned to groups (owners, members, visitors)

• Version history (if desired)

• Assignment of metadata to documents (if desired)

• No limit of document size as with e-mails

• (Full Text) Search in structured / unstructured document folders

• In the current BMU-Intranet, all these features are not available

migration to MOSS 2007

ComparisonCurrent Version <-> New Version

Current Version

(HTML-based)

New Version

(MOSS 2007)

IntranetPortal RS

RS-Homepage International Activities

IntranetPortal RS

Website „IAEA“ Website „bilateral cooperation“

IntranetPortal RS to GRS-InfoServer

Website „IRRS-Mission“

(BMU)

Website „IRRS follow-up“

(InfoGRS)

IntranetPortal RS: latest developments

• Implementation of IRRS Mission recommendations and suggestions (Content expansion of IntranetPortal RS und creating Extranet for Bund-Länder with SharePoint 2007), creating Websites for :

- All current tasks of RS Department, structured according to priorities (strategic objectives 2009)

- All important national and international bodies responsible for the success of the RS Department

- Providing all important documents for the daily work of the RS Department (legal foundations and research projects)

- Knowledge areas of the RS Department including education and training

- Electronic documentation of important events / tasks

• entire BMU Intranet will be based on Microsoft SharePoint (MOSS 2007)

IntranetPortal RS: Conclusions

• Benefits of the current solution

– System is easy to handle and expandable

– Good tool for new staff members

– Flexible DMS to be used by various applications

• The IntranetPortal RS has proved itself as a practical tool

– Content/Layout: Editorial Team (RT, already active), Rights & Roles

– Technology: External Information Exchange (with GRS, pilot phase with Länder authorities, International Organizations), uniform filing scheme

• Intended improvements

– IntranetPortal RS as a best practice for other departments at the BMU

– Continuous and technological development

– Further enhancement of knowledge sharing, active distribution of new knowledge

– Integration of external data sources

– Rich source of knowledge

Thank you very much

for your attention !

Contact:Dr. Michael Herttrich

Federal Ministry for the Environment, Nature Conservation and Nuclear Safety (BMU)

Division RS I 5 “General and Fundamental Aspects of Nuklear Safety, Nuclear Safety Codes and Standards, Multilateral Regulatoy Cooperation”

Robert-Schuman-Platz 3, D-53175 Bonn

Phone: + 49 228 99 305 2880Email: Michael.Herttrich@bmu.bund.de

Stefan Krämer

Federal Ministry for the Environment, Nature Conservation and Nuclear Safety (BMU)

Division RS I 5 “General and Fundamental Aspects of Nuklear Safety, Nuclear Safety Codes and Standards, Multilateral Regulatoy Cooperation”

Robert-Schuman-Platz 3, D-53175 Bonn

Phone: + 49 228 99 305 2291Email: Stefan.Kraemer@bmu.bund.de