OVERVIEW PART ONE: Faculty Handbook

1. College Organization and Governance 2. The Faculty 3. Grievance Policies and Procedures 4. College Policies and Procedures 5. Business and Employment Policies

PART TWO: Appendices

NAPA VALLEY COLLEGE

Faculty Handbook

CONTENTS PART ONE: Faculty Handbook Chapter 1: College Organization and Governance………………………………………………..2 About Napa Valley College ........................................................................................................................... 2 Educational Philosophy ................................................................................................................. 2 Mission and Values ....................................................................................................................... 2 Accreditation.................................................................................................................................. 3 Academic Structure ....................................................................................................................... 3 Instructional Divisions ................................................................................................................... 3 Board of Trustees .......................................................................................................................... 3 Faculty Governance ....................................................................................................................... 4 Academic Senate .......................................................................................................................... 4

Chapter 2: The Faculty.............................................................................................................. 8 The College Faculty ...................................................................................................................................... 8 General Qualifications ................................................................................................................... 8 Professor Emeritus ........................................................................................................................ 8 Full Time Faculty Hiring and Review............................................................................................................. 9 Hiring of Full Time Faculty Members ............................................................................................ 9 FT Faculty Evaluation Process...................................................................................................... 9 Faculty Responsibilities ............................................................................................................................... 10 Syllabus ....................................................................................................................................... 10 Professional Development .......................................................................................................... 11

Chapter 3: Grievance Policies and Procedures .................................................................... 12 Definitions of Grievance .............................................................................................................................. 12 Grievance Procedure .................................................................................................................................. 12 Outcomes .................................................................................................................................................... 12

Chapter 4: College Policies and Procedures......................................................................... 13 Faculty Duties and Responsibilities ............................................................................................................ 13 Instructional Excellence (Flex) Days ........................................................................................... 13 Absences ..................................................................................................................................... 13 Academic Freedom and Responsibility ....................................................................................................... 13 Leaves of Absence ...................................................................................................................................... 14 Sabbatical Leave of Absence...................................................................................................... 14

Chapter 5: Business and Employment Policies .................................................................... 15 Compensation ............................................................................................................................................. 15 Paychecks ................................................................................................................................... 15 Benefits .................................................................................................................................................... 15 Leave Policy ................................................................................................................................ 15 Insurance Eligibility ..................................................................................................................... 15 Worker’s Compensation .............................................................................................................. 15 Safety and Liability ...................................................................................................................................... 16 Medical Emergencies .................................................................................................................. 16 Security of Facilities .................................................................................................................... 16 Field Trips .................................................................................................................................... 17 Guests in the Classroom ............................................................................................................. 17 Guest Speakers........................................................................................................................... 17 Smoking and Drug-Free Campus Policy ..................................................................................................... 18

Policy on Discrimination and Unlawful Harassment .................................................................................... 18 Equal Employment Practices ...................................................................................................... 18 Unlawful Harassment .................................................................................................................. 19 Internet, Email, and Equipment Use ........................................................................................................... 19 Faculty Records…………………………………………………………………………………………………….20

PART TWO: Appendices Appendix A - Important Contact Information Appendix B - Organization Charts: Academic, Administrative, and Faculty Governance Appendix C - Faculty Resources Appendix D - Board Policy Manual Appendix E - NVCCD/Faculty Agreement

MESSAGE TO FACULTY Napa Valley College (NVC) is a very special place to teach. Since it opened its doors

more than seventy five years ago, NVC has succeeded in providing an excellent

educational experience. We are committed to achieving academic excellence in associate

degree education, transfer education, workforce development, general education, and

community education.

Designed for Full-time faculty, this handbook is intended to serve as a guide to campus

information and procedures. We expect the handbook will complement the information

already provided in the current NVCCD/NVC Faculty Association/CTA/NEA Agreement

and the Napa Valley College Catalog.

The handbook includes pertinent resource information. If any topic is unclear or missing,

please let us know by filling out the form at the end of the handbook.

I would like to thank all those who contributed to the development of this handbook,

especially the Office of Instruction staff.

Sincerely,

Erik Shearer

Interim Vice President

of Instruction

 

 

Chapter 1: College Organization and Governance

1. About Napa Valley College Napa Valley College, a California Community College dedicated to academic excellence and student achievement since its founding in 1942, has a rich tradition of educating generations of students from across the Bay Area, the United States, and the world. Our dedicated faculty, and exceptional student support services attract a wide range of individuals who seek to explore transfer and career pathways, gain valuable workforce skills, and obtain their Associate degree. Regularly recognized as one of the top two-year colleges in California, Napa Valley College offers students learning opportunities matched equally by the college’s beautiful setting in the Napa Valley.

1.1. Educational Philosophy Education at Napa Valley College is based upon its belief in people—in their worth as individuals and in their capacity to develop to their fullest potential. NVC believes that people have the ability to direct their own destinies and to participate in directing the affairs of society. Napa Valley College believes that all people should have an equal opportunity to develop to their potential. NVC believes in:

Creating an educational environment which supports the learning process, where curiosity, openness, trust, helpfulness, and understanding flourish.

An integrated approach to learning, stressing cooperation between the college and the community.

Flexible and innovative approaches to learning and in programs that ensure excellence and stimulate the aspirations of students, staff and community.

1.2. Mission and Values 1.2.1. Mission

Napa Valley College prepares students for evolving roles in a diverse, dynamic, and interdependent world. The college is an accredited open-access, degree- and certificate-granting institution that is committed to student achievement through high-quality programs and services that are continuously evaluated and improved. The college serves students and the community in the following areas: transfer courses, career-technical education and training, basic skills, and self-supporting contract education and community education classes.

Approved by the Board of Trustees November 15, 2012

 

 

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1.2.2. Values Napa Valley College is a community of people excited about learning, where students are first and foremost in everything we do. We value, model, and encourage:

Student Success Honesty Creativity Integrity Inclusivity Responsibility Openness to new ideas Respect for Others Health and Wellness

Approved by the Board of Trustees, November 13, 2008

1.2.3. Institutional Learning Outcomes Students who receive a degree from Napa Valley College will demonstrate the following: 1. Communication & Collaboration 2. Critical Thinking & Information Competency 3. Global Awareness & Civic Responsibility 4. Personal Responsibility

Approved by the Board of Trustees, September 12, 2013

Link: Mission, Vision, Values and ILOs

1.3. Accreditation Napa Valley College is accredited by the Accrediting Commission for Community and Junior Colleges (ACCJC), Western Association of Schools and Colleges (WASC), 10 Commercial Blvd., Suite 204, Novato, CA 94949, (415) 506-0234, an institutional accrediting body recognized by the Council for Higher Education Accreditation (CHEA) and the U.S. Department of Education. Additional information about accreditation, including the filing of complaints against member institutions, can be found at: www.accjc.org

Link: Accreditation

2. Academic Structure 2.1. Instructional Divisions

Napa Valley College credit courses and programs are divided among the following instructional divisions: Arts & Humanities: Art History, Digital Art, Film, Humanities, Music, Performing Arts Center, Philosophy, Photography, Studio Arts, Theater Arts Career Technical Education and Economic Workforce Development: Accounting, Business, Child & Family Studies, Computer Studies, Computer information Systems Application, Culinary (Credit), Digital Design Graphics Technology, Education, Hospitality & Tourism, LGBT Studies, Machine Tool Technology, Technical Studies, Viticulture & Winery Technology, Welding, Work

 

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Experience, Career Pathways, Business & Entrepreneurship, Napa-Sonoma Small Business Development, Youth Entrepreneurship Community and Continuing Education: Adult Education, Community Education, Food & Wine Enthusiasts Program, Noncredit Education, Professional Cooking School, Trips & Tours, Upper Valley Campus Counseling Services and Student Success: Human Services, Addiction Studies, General Counseling Criminal Justice Training Center: Criminal Justice Training, Law Enforcement (Basic Police Academy) Health Occupations: Emergency Medical Services, Health Occupations, Licensed Vocational Nursing, Psychiatric Technician Program, Registered Nursing, Respiratory Technology, Wine Country Regional Simulation Center Language & Developmental Studies: American Sign Language, English, English as a Second Language, French, Italian, Japanese, Learning Skills, Library Research, Spanish, Speech Communication, Writing Center Physical Education, Kinesiology, Athletics & Dance: Adaptive Physical Education, Athletics, Dance, Health, Kinesiology, Physical Education Science, Mathematics & Engineering: Astronomy, Biology, Chemistry, Earth Science, Engineering, Environmental Science, Geography, Geology, Mathematics, Physics Social Sciences: Administration of Justice, Anthropology, Economics, History, Political Science, Psychology, Sociology Each division has an academic dean who provides administrative leadership, assistance, and direction for the division and serves to represent the division to the Vice President of Instruction. Questions regarding policy, procedure, and practice should be directed to the appropriate dean. Link: Academic Divisions and Departments

2.2. Board of Trustees The Board of Trustees has been entrusted with the responsibility of protecting and developing one of the greatest resources a community can have - access to higher education for its residents and their families. Trustees believe that students educated at Napa Valley College will lead enriched personal and professional lives and that they will, in turn, make their unique contribution to this community and to the world in which we live. Members of the board may be contacted by calling the President's Office at 707-256-7160. All faculty are welcome to attend monthly meetings of the Board of Trustees. Link: Board of Trustees

 

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2.3. Administration Organization charts for academic, administrative, and faculty governance appear in Part Two - Appendix B.

3. Faculty Governance 3.1. Academic Senate

3.1.1. The Role of the Academic Senate The Board of Trustees recognizes the role of the Academic Senate in matters pertaining to the formation of policies on academic and professional matters (reference Government Code 3540; Title 5, 53200-53205). The Academic Senate is empowered to make recommendations to the Superintendent/President of the college and has the right to present its view to the governing board. The Academic Senate may present its written views and recommendations to the Superintendent/President for inclusion on the agenda of a Board of Trustees' meeting; in addition, the Academic Senate may address the board on matters of concern. The Board of Trustees shall consider and respond to such views and recommendations. The basic governance/committee structure of the college functions under the Academic Senate. Service on committees is an important faculty responsibility, and each faculty member is expected to serve on at least one committee or equivalent assignment. Board Policy H4110, approved by the Board of Trustees Approved 3/9/65 (old #4136) - Revised 4/14/71 - Adopted 7/12/84 Updated Title from Faculty Senate to Academic Senate 9/91 Link: The Role of the Academic Senate

3.1.2. Senate Executive Committee The Executive Committee shall advise and assist the Academic Senate President and Senate, Shared Governance, and District Committees, as well as be responsible for nominations to Senate offices and to Senate, Shared Governance, and District Committees, overseeing the election process, and other duties as assigned by the Senate or the Senate President. The committee shall consist of the Academic Senate officers (President, First Vice President, Second Vice President, Secretary, and Treasurer); the immediate past president of the Senate; and the chair of each Academic Senate committee and co-chair of each Shared Governance committee. The Academic Senate President will chair the Executive Committee. Link: Academic Senate Executive Committee

 

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3.1.3. Selection of Standing Committee Members The NVC Academic Senate is represented on three types of committees. Academic Senate Committees are established by and internal to the NVC Academic Senate, which holds authority for these committees. Shared Governance Committees are established by mutual agreement of the NVC Academic Senate and NVC Board of Trustees and are joint committees of the Senate and the BOT; authority is held as described in the documents detailing the roles and responsibilities of each committee. District Committees are established by the NVC Community College District, which holds authority for these committees. In addition, the Academic Senate shall appoint five faculty members (including at least one EOPS counselor) to work with the EOPS/Financial Aide Department on scholarships. These faculty shall serve a three year term in place of their senate committee work. All Full members of the Academic Senate are expected to serve on committees and Associate members of the Academic Senate are eligible to serve on committees. The President and Executive Committee shall appoint Senate representatives to Academic Senate, Shared Governance, and District committees; appointments shall be confirmed by the Senate. Faculty not so confirmed represent themselves only. As much as possible, appointments will be made such that each Division is adequately represented on each standing committee. Divisions are encouraged to recommend candidates to the Executive Committee for nomination.

3.1.3.1. New Faculty Learning Community All new full time faculty hires automatically become members of the New Faculty Learning Community (NFLC) for the first year of service at NVC. The NFLC engages in professional development trainings geared specifically to support new instructors in teaching and/or counseling excellence. Participation in this community is mandatory and replaces the contractual requirement to serve on other college committees.

Link: New Faculty Learning Community

3.1.4. Faculty Committees 3.1.4.1. Curriculum Committee

The purpose of this committee is to evaluate and make recommendations on matters related to the credit and non-credit curriculum. Course and program additions, deletions, or significant changes or program requirements or in course outlines must be acted upon by this committee.

3.1.4.2. Faculty Business Committee The Faculty Business Committee shall be concerned with the following faculty-related standards and policies:

Ethics Hiring Equivalency Emeritus Status

Learning Outcomes Assessment Distance Education Standards

 

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Faculty Evaluation Flex Day

Professional Development Instructional Technology

3.1.4.3. Faculty Coach Committee The Faculty Coach Committee shall be concerned with the Contract Faculty Evaluation Process. The committee will be chaired by the 2nd Vice President of the Academic Senate. The Committee will consist of Academic Senate members currently serving as coaches for the contract faculty evaluation process.

3.1.4.4. Student Success Standards Committee The Student Success Standards Committee shall be concerned with the following standards and policies:

Student preparation and access Admissions Placement Matriculation and retention Grievance

Basic Skills Initiative Student Success Plan Equity and Inclusivity Enrollment Management Grading Program Discontinuance

3.1.4.5. District Standing Committees District Committees are established by the NVC Community College District through a shared governance process. The District has continuing and ad hoc committees organized to represent various constituencies of the college and/or community, such as the Board, Academic Senate, Administration, Administrative Senate, Classified, students, and community representatives. Such groups are sometimes called committees, task forces, or councils. The Academic Senate will choose whether to participate in such committees. A current list of District standing committees is available in the NVC President’s Office. As of this date, District standing committees are:

Planning and Budget Committee Enrollment Management Committee Facilities Planning Committee NVC Foundation Representatives Committee Staff Development Committee Inclusivity Committee District Instructional Technology Committee

3.1.5. Faculty Association Also known as the “Association,” this organization is the exclusive representative for purposes of collective bargaining for regular and contract faculty (tenured and non-tenured) and adjunct credit instructors who have taught three of the last five semesters. The Association’s policy-making body is the membership at large. Members are both full- and part-time faculty. The Association is affiliated with the California Teachers’ Association

 

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(CTA), the National Education Association (NEA), and the Community College Association (CCA). Membership is voluntary. The Napa Valley Community College District and the Napa Valley Faculty Association/CCA/CTA/NEA enter into a contractual agreement every one to three years. The agreement covers the following areas, but may not be limited to, and should be consulted if there are questions regarding these issues:

Association Rights Employee Rights Nondiscrimination Public Charges Health and Welfare Benefits

Resignations Hours of Employment Leave Provisions Grievance Procedure Payroll Deductions

Personnel Files Salaries Academic Calendar Instructional Load Reassignment Policy

Chapter 2: The Faculty

1. The College Faculty

The college faculty is comprised of full-time and adjunct faculty. The rank of professor is awarded with

the achievement of tenure. All non-tenured and adjunct faculty have the rank of instructor. Academic

rank is applied for through the Faculty Standards and Practices Committee of the Academic Senate.

1.1. General Qualifications

The college generally requires faculty to hold a degree from a nationally or regionally accredited

institution of postsecondary education and/or comparable professional achievement, as

designated by the Board of Governors of California Community Colleges and the Napa Valley

Community College District. Pursuant to Section 53022 of Title 5 of the California Code of

Regulations, applicants must have a demonstrated sensitivity to and understanding of the

diverse academic socioeconomic, cultural, disability, gender identity, sexual orientation, and

ethnic backgrounds of community college students. Any additional minimum qualifications will be

limited only to those absolutely necessary to fulfill the job assignment.

As of July 1, 1990, the Chancellor’s Office of the California Community Colleges no longer

issues credentials. However, all lifetime community college credentials will be honored.

Instructors or educational administrators holding such credentials will not be required to meet

new minimum requirements as long as the credentials held are appropriate for the class(es) to

be taught or administrative position and have not expired.

Link: Minimum Qualifications for Faculty and Administrators in California Community Colleges

Handbook

1.2. Professor Emeritus

Emeritus status is an honorary title awarded to recognize the distinguished and honorable service

of retirees and to encourage continued association with the college. The Board of Trustees shall

grant emeritus status to all qualified full-time faculty members upon retirement or other separation

from the district, as recommended by the Superintendent/President.

Recommendations from the Academic Senate for faculty emeritus will be reviewed and approved

by the appropriate vice president. Their approvals will be forwarded to the

Superintendent/President for his/her consideration and recommendation to the Board of Trustees.

Link: Board Policy 3101 - Emeritus Status

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2. Full Time Faculty Hiring and Review

Napa Valley College aims to attract and hire student-centered faculty members who:

Are highly qualified in their field and committed to extending their expertise through professional

development.

Are skilled in teaching or counseling students with multiple learning styles, based on data-

driven principles of instructional design and authentic assessment.

Expand the perspectives and expertise of their respective departments and the college as a

whole.

Communicate effectively, both orally and in writing.

Demonstrate intercultural competence and sensitivity to community college students from

diverse cultural, ethnic, and socio-economic backgrounds, as well those with different sexual

orientations and those with disabilities.

Embrace their roles as collaborative partners in support of the mission of California Community

Colleges in general and the specific values and goals of Napa Valley College.

2.1. Hiring of Full Time Faculty Members

Faculty members are employees who are hired by the District in academic positions that are not

designated as supervisory or management. Faculty employees include, but are not limited to,

instructors, librarians, counselors, and professionals in health services, DSPS, and EOPS.

The process and regulations for hiring full-time/tenure-track faculty are outlined in the Faculty

Hiring Administrative Regulations for Full-time Contract and Full-Time Temporary Positions.

Links:

Board Policy 7210 - Academic Employees

Faculty Hiring Administrative Regulations for Full-time Contract and Full-Time Temporary

Positions

2.2. FT Faculty Evaluation Process

2.2.1. Contract (Tenure-Track) Faculty Evaluation

Contract, tenure-track faculty members are expected to:

Teach effectively

Work responsibly within the program/college/community

Develop professionally, and

Support students

The Contract (Tenure-Track) Faculty Evaluation is a four-year process that follows a

coaching model of collegial peer support in which the faculty members are expected to

work together to support the contract faculty member’s (evaluatee’s) professional

development as a member of the college community. Faculty members brought together

for this purpose will form the evaluatee’s review team. Contract faculty are evaluated on a

yearly basis.

Link: Contract (Tenure-track) Faculty Evaluation Process

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2.2.2. Tenured Faculty Evaluation Tenured faculty members are expected to demonstrate competence and

currency within their discipline to advance student learning. They see the value of

becoming well-versed in counseling, learning, and assessment theory, in order to

effectively address learning differences inside and outside of the classroom.

They are seen as leaders and experts within their discipline, and they take the

initiative to work with other professionals across disciplines.

The tenured faculty evaluation process is administered by the Faculty Coach

Committee of the Academic Senate. It is designed to allow faculty the time to

periodically focus on how well they are fulfilling their professional responsibilities

and to identify areas for growth. Tenured faculty are evaluated every three years.

Link: Tenured Faculty Evaluation

2.2.3. Tenure Decisions regarding tenure of faculty shall be made in accordance with the evaluation

procedures established for the evaluation of probationary faculty and in accordance with

the requirements of the Education Code. The Board reserves the right to determine

whether a faculty member shall be granted tenure. The District may employ temporary

faculty to meet the needs of the institution. Temporary faculty may be employed full time

or part time. The Board delegates authority to the Superintendent/ President or designee

to determine the extent of the District’s needs for temporary faculty.

3. Faculty Responsibilities

3.1. Teaching Assignments

The Association/District Collective Bargaining Agreement delineates instructional load

requirements for faculty. Deans are responsible for developing the schedule of classes in

consultation with Program/Department Coordinators and faculty. Deans are responsible for the

recommendation of teaching assignments to the Vice President of Instruction and for making

required adjustments. Questions regarding the schedule of classes or teaching assignments

should be addressed to the appropriate dean.

Distance education faculty are encouraged to develop web-based online courses in their

discipline. Support is provided through the Scheduling Office and the Office of Instruction.

Questions regarding distance education, online and hybrid courses, and the online education

platform Canvas should be directed to the Dean of Instruction and Academic Support.

3.1.1. Syllabus

Instructors must develop a syllabus for every course in their teaching assignment. The

syllabus is a document that faculty distribute to students at the beginning of a course that

includes the information necessary for the students to develop an understanding of the

requirements needed for them to be successful in the course. Syllabi usually also include

required textbooks and a schedule of assignments. Syllabi must align with the content,

student learning outcomes, and other elements specified on the Course Outline of Record.

Questions regarding syllabi development should be directed to the appropriate dean.

3.1.1.1. Syllabi Submission

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Syllabi for all classes must be turned into the appropriate dean no later than the

first day of class. Syllabi are kept on file in the division and are not shared with

other instructors or students. The dean is responsible for reviewing syllabi to

ensure that all required elements—student learning outcomes, grading policies,

etc.—are included and consistent with college policies and standards. The dean

will send out an announcement regarding the syllabi submission process for

each division. The dean may require instructors to submit syllabi earlier to

facilitate their review process.

3.2. Professional Development

Napa Valley College allows and provides professional development opportunities and resources

to all staff. The purpose of professional development is to provide opportunities for faculty and

staff to increase their knowledge and skills and to improve teaching, student learning, and

student success. Various grants for professional development activities are available to faculty

and staff through the Teaching and Learning Center (TLC).

Link: NVC Professional Development Grants

Chapter 3: Grievance Policies and Procedures

1. Definitions of Grievance

A "grievance" is a formal written allegation by a member of the bargaining unit, including the

Association, who has been adversely affected by an alleged violation of the specific provisions of the

Collective Bargaining Agreement. An Association representative and/or the Executive Director of

Human Resources may be consulted to determine if the unit member’s issue is a grievance or other

matter. The Faculty Association Second Vice President acts as the Grievance Officer and is tasked

with facilitating the grievance procedure for faculty members.

2. Grievance Procedure

The faculty Grievance Procedure is outlined in the NVCCD/Faculty Collective Bargaining Agreement.

Link: NVCCD/Faculty CBA

3. Outcomes

Decisions relating to grievances are communicated to the grievant within ten (10) working days of the

receipt of the grievance. If the grievant is not satisfied with the decision at the highest internal level,

the grievant may submit a request in writing to the Association for arbitration of the dispute within ten

(10) working days if the receipt of the decision. An arbitrator reviews all written grievances and

decisions at each level and shall submit in writing his/her findings and award. The award of the

arbitrator is final and binding.

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Chapter 4: College Policies and Procedures

1. Faculty Duties and Responsibilities

1.1. Academic Meetings

Members of the faculty are expected to attend all scheduled academic meetings, including

assigned classes, program meetings, and assigned committee meetings. Full time faculty

members are also expected to attend Academic Senate and instructional division meetings.

1.2. Instructional Excellence (Flex) Days

The purpose of the Flexible Calendar Program is to provide time and resources for faculty and

staff to participate in instructional improvement activities that will result in professional and

organizational growth.

Instructional Excellence Days (Flex Days) are designed to provide staff development activities “in-

lieu-of” regular instruction. Flex days are held for a total of three days a year; two days are offered

at the beginning of fall semester, and one at the start of spring semester.

1.3. Absences

Faculty members absent from class for any reason must notify the college prior to the class

meeting to allow for notification of students. Instructors should contact their dean, division

secretary, or the Office of Instruction regarding absences.

Specific information regarding leave and absences are outlined in the NVCCD/Faculty Association

Collective Bargaining Agreement. Questions regarding accumulated leave should be directed to

the Health Benefits Officer in the Office of Human Resources.

2. Academic Freedom and Responsibility

Academic freedom in a free society is the right, indeed the obligation, of professionally qualified persons

to inquire about and teach the truth as they see it. Exercised within a framework of academic discipline,

it includes respect for the rights and opinions of others. Thus, the governing board of the Napa Valley

Community College District holds that at Napa Valley College the following conditions shall exist as

follows:

1. Freedom to select textbooks, library materials and all teaching materials covering a wide range

of subject matter by persons of various and even extreme persuasions;

2. Means by which the views of diverse speakers may be presented; and

3. An absence of restraint on the right of teachers and students to inquire freely into any and all

areas of human thought.

Link: Board Policy I7100 – Academic Freedom

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3. Leaves of Absence

Various leave provisions are available to contract/regular (full time) faculty, including but not limited to:

personal illness/injury (sick leave), personal necessity, personal business, kin care, pregnancy,

bereavement, and sabbatical. Details of leave provisions for contract/regular faculty are outlined in the

NVCCD/Faculty Association Collective Bargaining Agreement.

3.1. Sabbatical Leave of Absence

Full time faculty members who have completed seven (7) continuous years of service are eligible

for sabbatical leave.

A sabbatical leave may be granted to pursue a course of study, to conduct research relative to an

applicant's field, or to engage in any specific activity which, in the judgment of the Academic

Senate Faculty Business Committee, will enable him/her to improve the quality of his/her work or

to make a significant contribution to the science of his/her field.

Complete provisions of the sabbatical leave policy are contained in the District/Association

agreement.

Chapter 5: Business and Employment Policies

1. Compensation

Initial salary placement for full time faculty are determined at the time of employment and are made in

accordance with the District’s board policy on Salary Placement and related Administrative Regulations.

The most current Academic Regular/Contract Salary Schedule is published in the District/Association

Agreement and Human Resources website.

Links:

Board Policy H4510 – Salary Placement

Salary Schedule – Regular/Contract Faculty

1.1. Paychecks

Paychecks are issued on the last working day of each month. Employees indicate their preferred

method of warrant distribution on their initial employment form. Warrants may be electronically

deposited, mailed or picked up at the Cashier’s Office, Building 1500.

Questions regarding paycheck and deductions should be directed to the Payroll Coordinator.

2. Benefits

2.1. Leave Policy Various leave provisions are available to contract/regular (full time) faculty, including but not limited to: personal illness/injury (sick leave), personal necessity, personal business, kin care, pregnancy, bereavement, and sabbatical. Details of leave provisions for contract/regular faculty are outlined in the NVCCD/Faculty Association Collective Bargaining Agreement.

2.2. Insurance Eligibility

All regular/contract faculty are eligible for employee benefits including medical, dental, vision, life

and disability insurance and Employee Assistance Program (EAP) benefits. There are also other

life, accident, and disability insurance options. For detailed information on benefits, contact the

Health Benefits Officer in the Office of Human Resources.

2.3. Worker’s Compensation

Workers’ Compensation insurance is carried by the District to provide compensation to employees

for earnings which might be lost, or for medical expenses which might be incurred because of

injuries received during the performance of their duties. This insurance covers college employees

only while on duty.

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In order not to jeopardize the benefits which the employee may receive under compensation

insurance, it is important that an accident report form be filled out and signed by the employee’s

supervisor and filed with the Risk Management Services Office within twenty-four (24) hours of

occurrence. If there is any lost time or if the employee requires medical attention, the supervisor

must furnish the injured employee with a Worker’s Compensation claim form within 24 hours.

3. Safety and Liability

It is the policy of Napa Valley College to provide safe working conditions for all employees, students

and guests and to promote continuing safety awareness at all levels. It is our belief that safety

awareness is the basis on which a comprehensive safety program must be founded since, without this

foundation, safety is seriously compromised.

The college recognizes its responsibility to provide for the safety of employees, students and guests;

to develop and maintain plans for emergency response, hazard communication, and injury prevention;

to provide safety devices and mechanical safeguards; to use methods and processes that protect the

life, health, safety, and welfare of employees, students, and guests; and to maintain and enforce a

program that fulfills this responsibility.

An appointed area coordinator will have the authority and responsibility to develop, initiate, maintain,

review, and enforce safety procedures consistent with established policies, practices, and regulations.

Because personal health and well-being is so important, it shall be considered each employee’s

responsibility not only to assure his/her own personal safety but also to develop and demonstrate a

concern for the safety of all co-workers. Employees shall at all times, while in the employ of Napa Valley

College, conduct themselves and perform work in a safe manner consistent with existing safety rules.

Questions and concerns regarding safety issues within the college environment should be directed to

the dean and the Director of Facilities Services/Risk Management Officer.

3.1. Medical Emergencies

The Napa Valley College Emergency Procedures Handbook outlines important information on how

to respond to a disaster or emergencies of various nature. The College Police website also

contains critical information and general guidelines on how to respond to an emergency.

Routine business and non-urgent inquiries should be directed to the College Police at:

(707) 256-7770

(707) 256-7777

collegepolice@napavalley.edu

Link: Napa Valley College Emergency Procedures

3.2. Security of Facilities

Security of buildings and materials is the responsibility of every instructor. General classrooms

that do not contain equipment are opened and locked at the beginning and end of the day. All

other classrooms that contain special equipment must be kept locked when classes are not in

session. Instructors teaching in these classrooms are issued a key if approved by the dean/division

chair. Instructors who are issued a college key become custodians of public property and have

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personal liability associated with the control, care, and custody of the key. It is illegal to loan or

copy a key to a public facility or to use the key to access public property for personal use.

The College’s Facilities Services provides maintenance and safe operations of the college's

physical properties, custodial services and grounds maintenance. Facilities staff provide service

and support through construction trades, buildings and grounds maintenance, energy

management, facilities reservations, mail service, setups, deliveries and key requests, among

others.

Requests are facilitated through an electronic Work Order Request system. All inquiries should be

directed to the main office at (707) 256-7580.

Link: Facilities Work Order Request

3.3. Field Trips

Voluntary, co-curricular off-campus field trips/excursions may be arranged by a faculty member

with prior approval from the appropriate dean and the Vice President of Instruction. All persons

responsible for coordinating a field trip or excursion shall be deemed to have waived all claims

against the District and the Board of Trustees for injury, accident, illness, or death occurring during

or by reason of the field trip or excursion. All adults taking such trips or excursions and all parents

or guardians of minor students taking field trips or excursions shall sign a statement, in a form

prescribed by the District, waiving such claims.

Regulations and processes regarding field trip requests are outlined in the Board Policy Manual

under Board Policy/Administrative Regulation 4300. A request form may be obtained from the

Office of Instruction.

Links:

Board Policy 4300 – Field Trips and Excursions

Administrative Regulation 4300 – Field Trips and Excursions

Field Trip Request Form

3.4. Guests in the Classroom

Instructors reserve the right to establish classroom policies regarding guests in the classroom.

Safety considerations must be taken into account, especially with respect to the attendance for

small children in the classroom environment.

3.4.1. Guest Speakers

Instructors are permitted to invite qualified guest speakers to their class. Prior approval must

be obtained from the Office of Instruction no less than one (1) week prior to the guest

speaker’s engagement. Instructors must be present and provide oversight during the guest

speaker’s participation in class.

Link: Guest Speaker Request

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3.5. Smoking and Drug-Free Campus Policy

Out of concern for the health, well-being, and safety of all staff and students, Napa Valley

Community College District has designated the interiors of all campus buildings and all exterior

areas as non-smoking areas. Smoking on the Napa Valley College campus will be permitted

only in specific designated outdoor areas which are at least 30 feet from doorways, windows,

and ventilation systems that minimize exposure to second-hand smoke and will not interfere with

travel between buildings. Furthermore, if parking lots are used, smoking will not be permitted

near the Child Care Center, athletic fields, or the Health Services Clinic. The term smoking in

this policy refers to cigarette, cigar, pipe, or other means of smoking tobacco.

Napa Valley College also has a strict policy against the unlawful possession, use, or distribution

of illicit drugs and alcohol by students and all employees. Any student or employee who violates

this policy will be subject to disciplinary action consistent with local, state, or federal law. Details

regarding the enforcement of this policy is outlined in the board policy and administrative

regulation on Drug Free Environment and Drug Prevention Program.

Links:

Board Policy D3410 – Non-Smoking Areas

Board Policy 3550 - Drug Free Environment and Drug Prevention Program

4. Policy on Discrimination and Unlawful Harassment

The college is committed to providing an educational environment free from discrimination and

harassment. The college believes that no person shall be unlawfully denied full and equal access to,

the benefits of, or be unlawfully subjected to discrimination, in whole or in part, on the basis of ethnic

group identification, national origin, religion, age, sex, gender, gender identity, gender expression,

genetic condition, genetic information, race, color, ancestry, sexual orientation, or physical or mental

disability, or on the basis of these perceived characteristics or based on association with a person or

group with one or more of these actual or perceived characteristics, in any program or activity offered

by the Napa Valley Community College District. This policy also applies to application for and treatment

in a college employment, as well as admission, access, and treatment in college programs and

activities, including but not limited to: academic admission, financial aid, educational services, and

athletics.

To file a complaint of unlawful discrimination, individuals should contact the Executive Director of

Human Resources. Non-employment complaints must be filed within one year of the date of the alleged

unlawful discrimination or within one year of the date on which the complainant knew or should have

known the facts underlying the allegation of unlawful discrimination.

Link:

Board Policy D1130 - Equal Employment and Educational Opportunities and Unlawful Discrimination

4.1. Equal Employment Practices

The Napa Valley Community College District is committed to the principles of equal employment

opportunity and will implement a comprehensive program to put those principles into practice. It is

the District’s policy to ensure that all qualified applicants for employment and employees have full

and equal access to employment opportunity, and are not subjected to discrimination in any

program or activity of the district on the basis of ethnic group identification, national origin, religion,

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age, sex, gender, gender identity, gender expression, genetic condition, genetic information, race,

color, ancestry, sexual orientation, or physical or mental disability, or on the basis of these

perceived characteristics, or based on association with a person or group with one or more of

these actual or perceived characteristics.

Napa Valley College strives to achieve a workforce that is welcoming to men, women, persons

with disabilities and individuals from all ethnic and other groups to ensure the district provides an

inclusive educational and employment environment. Such an environment fosters cooperation,

acceptance, democracy and free expression of ideas. An Equal Employment Opportunity Plan will

be maintained to ensure the implementation of equal employment opportunity principles that

conform to federal and state laws.

4.2. Unlawful Harassment

4.2.1. Sexual Harassment Defined and Prohibited

As part of the College’s policy prohibiting unlawful discrimination, the district also provides

and educational and employment environment free from unwelcome sexual advances,

requests for sexual favors, sexual favoritism or other verbal or physical conduct or

communications constituting sexual harassment. Details on the definition and examples of

sexual harassment are outlined in the board policy on Prohibition of Sexual Harassment.

4.2.2. Reporting Procedure

Any sexual assault, sexual misconduct, dating relationship violence, or stalking, whether

committed by an employee, student or member of the public, that occurs on District

property, is a violation of District policies and procedures, and is subject to all applicable

punishment, including criminal procedures and employee or student discipline procedures.

Students, faculty, and staff who may be victims of sexual and other assaults shall be treated

with dignity and provided comprehensive assistance.

All students, faculty or staff members who report being a victim of domestic violence, dating

violence, sexual assault or stalking on District property shall be provided with information

regarding options and assistance available to them. Information and assistance shall be

available from the Student Health Center, which shall maintain the identity and other

information about alleged sexual assault victims as confidential unless and until the

Student Health Center is authorized to release such information or disclosure is required

by law. Details on the full reporting procedure are outlined in the administrative regulation

on Sexual Assaults and Dating Violence on Campus.

Link:

Board Policy D1130 AR(4) – Prohibition of Sexual Harassment

Administrative Regulation 3540 – Sexual Assaults and Dating Violence on Campus

5. Internet, Email, and Equipment Use

The Office of Institutional Technology provides faculty support in the creation and establishment of

college network, email, telephone, and voicemail accounts, as well as classroom technology,

workstations, wired and wireless (Wi-Fi) networks, video and web applications. All issues and concerns

relating to office and classroom technology should be directed to the IT Helpdesk at

support@napavalley.edu or (707) 256-7550.

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Link: IT Resources, Guides, and FAQ’s

6. Faculty Records

The Office of Human Resources creates and maintains one personnel file for every unit member. All

faculty members shall have full access to his/her file and may obtain copies of materials for cost of

duplication. The information and contents of a unit member’s personnel file may not be released to

anyone else without prior written consent from the unit member.

Details on Personnel Files are outlined in the NVCCD/Association Agreement.

PART TWO: Appendices

Appendix A - Important Contact Information

Appendix B - Organization Charts: Academic, Administrative, and Faculty Governance

Appendix C - Faculty Resources

Appendix D - Board Policy Manual

Appendix E - NVCCD/Faculty Agreement

PART TWO

Appendices

APPENDIX A

Instructional Divisions and Programs VP/Dean/Division Chair Secretary/Administrative Assistant

Offi ce and Phone Number

O ffi ce of Instruction

Erik Shearer,Vice President of

Instruction (Interim)María L. Villagómez, Dean

of Instruction and Academic Support

Cristine Tapia,Executive Assistant to the VPI

Vicki Tevlin,Secretary to the Dean

Room 1532(707) 256-7150

Arts and Humanities (ARAH) Arts, Digital Art & Graphic Design, Drama, Music

Humanities, Philosophy, Photography, Theater Arts

Erik Shearer,Acting Dean of ARAH

M’Kormik Hamilton,Division Secretary

Room 141B(707) 256-7502

Career Technical Education and Economic Work-force Development (CTE)

Accounting, Business, Child and Family Studies and Education, CISA, Computer Studies, Digital Design

Graphics Technology, Hospitality, Culinary, and Tourism Management, Lesbian, Gay, Bisexual & Transgender

Studies, Machine Tool Technology, Viticulture & Winery Technology, Welding Technology, Work Experience

Dianna ChiabottiDean of CTE

Stacy Hitchcock,Division Secretary

Room 3300 (707) 256-7258

Child Development Center (CDC) Darrell Whitacre,Director of the CDC

Catalina Martinez,Admin. Assistant to the Direc-

tor

Room 3002 (707) 256-7040

Criminal Justice Training Center (CJT)Police Academy

Damien Sandoval,Director of CJT

Brooke Jackson,Secretary for CJT

Room 1000 (707) 256-7701

Economic Workforce Development (EWD)Small Business Development Ctr. (SBDC), CTE Grants,

Management Programs, Business & Entreprenueurship Center (BEC)

Charles Monahan,Director of EWD (Interim)

Valerie Bible,SBDC Secretary

Room 3303 (707) 256-7251

Health Occupations (HEOC)Nursing, Psychiatric Technician, Respiratory Care, EMT-

P, Paramedic

Robert Harris,Dean of HEOC

Sue McNerney-Simich,Division Secretary

Room 810 (707) 256-7602

Language and Developmental Studies (LADS)American Sign Language, Basic Skills, English, ESL,

French, Italian, Japanese, Spanish, Speech Communi-cation

Rebecca ScottDean of LADS

Denise Rosselli,Division Chair of LADS

Gina Stofan, Division Secretary

Room 1031 (707) 256-7726

Library and Learning Resources Center (LLRC)Media Services, Electronic Classroom, Library, Special

Services

Rebecca ScottDean of LLRC

Carolyn Sanchez,LLRC Secretary

Room 1771(707) 256-7417

Physical Education (PHYE)Kinesiology, Athletics, Health, Dance, Physical Educa-

tion

Robert Harris, Dean of PHYEJerry Dunlap,

Associate Dean of PHYE/Athletics Director

Lauren Lee Farmer,Division Secretary

Room 610, (707) 256-7650

Science, Math and Engineering (SME)Astronomy, Biology, Chemistry, Earth Science, Engi-

neering, Geography, Geology, Math, Physics

Dr. Robert Van Der Velde,Dean of SME

Dr. Steven Fawl,Division Chair of SME

Hilary Wardlaw,Division Secretary

Room 1830B(707) 256-7727

Social Sciences (SOCS)Anthropology, Economics, History,

Political Science, Psychology, Sociology

Dr. Robert Van Der Velde,Dean of SOCS

Dr. James McGowan,Division Chair of SOCS

Hilary Wardlaw,Division Secretary

Room 1031 (707) 256-7727

Upper Valley Campus/ Community Education(UVC)

Community Education, Community Services, Culinary classes

Mechele Manno,Associate Dean of UVC

Joann Stubitsch,Administrative Assistant, UVC

UVC(707) 967-2900

IMPORTANT CONTACT INFORMATION - INSTRUCTION

Student Aff airs Division Staff Offi ce and Phone Number

Offi ce of Student Aff airsOscar De Haro, Assistant Superintendent/Vice President of

Student Aff airsMarth Navarro, Executive Assistant to the VPSA

Room 1330 (707) 256-7363

Admissions and Records Jessica Erickson, Associate Dean of Enrollment and Outreach Services

Room 1331(707) 256-7205

Counseling DivisionCareer Center/Transfer Center Howard Willis, Dean of Counseling and Student Success Room 1333

(707) 256-7355

Financial AidEOPS, CalWORKs, Veteran Services Patti Morgan, Dean of Financial Aid Room 1132

(707) 256-7305

Education Talent Search (TRiO) Ramon Salceda, Director of Educational Talent Search Room 1133(707) 256-7395

NVC Police Department Ken Arnold, Chief of Police Room 2250(707) 256-7771

Student Health Center Nancy Tamarisk, Director of Student Health Services Room 2250 9707 0256-7780

Student Support Services (TRiO) Howard Willis, Dean of Counseling and Student Success/Director of Student Support Services

Room 1333(707) 256-7355

Student Life/ Associated Students of Napa Valley College (ASNVC) Benjamin Quesada, Coordinator of Student Life Room 1342

(707) 256-7341

Administrative Services Division Staff Offi ce and Phone Number

Administrative ServicesRobert Parker, Assistant Superintendent/Vice president of

Administrative ServicesSolange Kada, Administrative Assistant to the VPAS

Room 1542(707) 256-7186

Business and Finance Offi ce Robert Parker, Assistant Superintendent/Vice president of Administrative Services

Room 1542(707) 256-7186

Cashier’s Offi ce Robert Parker, Assistant Superintendent/Vice president of Administrative Services

Room 1542(707) 256-7186

Information Technology Vacant, Director of I.T. Room 1543C(707) 256-7550

Facilities and Custodial Services Matt Christensen, Director of Facilities Services Room 4100(707) 256-7565

President’s Area Staff Offi ce and Phone Number

President’s Offi ce Dr. Ronald Kraft, President/Superintendent

of Napa Valley CollegeKaren Taylor, Secretary to the President

Room 1530(707) 256-7160

Human Resources Charo Albarran, Executive Director of Human Resources Room 1544(707) 256-7100

District Auxilliary Services Carollee Cattolica, Managing Director of District Auxilliary Services

Room 1531(707) 256-7161

Institutional Advancement Doug Ernst, Public Information Offi cerScott Allen, Marketing and Communications Coordinator

Room 1531(707) 256-7110

APPENDIX A

IMPORTANT CONTACT INFORMATION - STUDENT AFFAIRS

IMPORTANT CONTACT INFORMATION - ADMINISTRATIVE SERVICES

IMPORTANT CONTACT INFORMATION - PRESIDENT'S AREA