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NANYANG TECHNOLOGICAL UNIVERSITY 20th Students’ Executive Committee Third meeting of the 20th NTUSU EXCO Date: 19 January 2011 Time Started: 1900hrs Venue: Students’ Union Conference Room (SAC)

Present On Time Position Held 1. Yeo Kai Xiang 2. Goh Chong Yang 3. Tung Kwai Jie Crystal 4. Chloe Lim Hui 5. Tanya Low 6. Ang Hua Huang 7. Marchelina Vincensia 8. Sia Ming Shuan 9. Seah Jiaren Darren 10. Lee Jia Yi 11. Nitish Ramkumar 12. Ricky Jeremiah 13. Kelvin Oscar Wangsa 14. Yan Xia 15. Ramanan Kumarasamy 16. Beatrice Tan

NTUSU President NTUSU Vice President (Corp Comm. and Business) NTUSU Vice President (Student Activities and Welfare) NTUSU Honorary General Secretary NTUSU Honorary Financial Secretary NTUSU Welfare Executive NTUSU Human Resource Executive NTUSU Financial Controller NTUSU Orientation Executive NTUSU Student Relations Executive NTUSU Events Executive NTUSU Media and IT Executive NTUSU Logistics Executive NTUSU Student Services Executive NTUSU Corporate Liaison Executive NTUSU Business Executive

Absent with apologies Position Held 17. Sonali Prasad NTUSU Publications Executive

Late with apologies Position Held

18. See Toh Jia Yao (Gel) NTUSU Marketing Executive The meeting was called to order at 2000hrs. AGENDA:

1. Updates on past events 2. Updates on upcoming events 3. OCBC/Singtel Contract 4. A.O.B

Note/Action

Item 1: Updates on past events

1) U-Study Campaign

- To be improved:

Usher crowd into sheltered area

Prevent double-queuing

Prevent post-graduate students from queuing by requesting

students to flash their matriculation cards before collecting the

package.

Response for tutorial rooms were fairly well received.

- Semester 2:

Due to budget constraints, the NTUSU Utensil set cannot be

included in the package this semester as previously planned.

Other items to be considered: note pad, mouse pad, coasters,

lanyard, photo frame, and umbrella, hand towel.

Tentatively, hand towels will be the new addition to the

package.

2) MOE-PRC Camp

- The camp ran smoothly.

- No accidents occurred.

- Attendance was satisfactory.

Item 2: Updates on upcoming events

1) U-Flea market/U-Pushcart

Note/Action

- Theme: “I Love U-Flea”

- Target number of vendors: 18 (5 have been found so far)

- To be improved:

Location should be booked at least 2 months before as

February is a peak period for booking of canopy areas.

- U-Pushcart will be opened when the semester 2 starts, when the

vinyl covers are ready.

- 3 booths will be up and running on 24th January 2011.

- Rules and regulation to be reinforced: No stickers/decals should

be pasted on the pushcarts.

- Penalties must be imposed on vendors who break the rules.

- Publicity for the U-Pushcarts should be done up to officially

introduce this initiatives to the student population.

2) Open House

- 9-10 February 2011: Recruitment of ambassadors (in meeting

rooms 1, 2, 3 and ops room).

- 12 March 2011: Open House. Excos are to be present to man the

booth.

- A new initiative, a dance competition, will be introduced to the

event.

- Gel is to do up the SU booth and the U-Photography booth.

- The SU booth is to be blue.

3) ICTF

Gel is to be in charge of designing the SU booth and the U-Photography booth for Open House.

Note/Action

- 7-8 February 2011, Nanyang Audi

- Opening ceremony: 7 February 2011, 11.30am-12.30pm. All

Excos are to be present from 11.15am.

- Performances and decoration have been confirmed.

- Major sponsors have been confirmed.

- GOH: Provost

- Publicity materials have been prepared.

4) Students’ Fund

- International Food Fair: 7-8 April 2011

Target number of vendors: 25

- BHG Bazaar: 5-7 April 2011

- “10, 000 Pixels”: contributors can buy and design their own tile on

the website and the contributions will go to SF.

5) Exhibition and Meet the People Session

- 21-25 February 2011 (must be held before recess week)

- The MPS will be held a few days after the exhibition.

- U-Shout mobile (at canopy K): 3-4 topics will be posted for

students to express their views on.

- The exhibition will focus on visual presentation.

- Objectives: To display objectively what the Union has been doing

for the students and to encourage feedback (on the U-Shout

mobile).

Note/Action

Item 3: OCBC/Singtel Contract

1) OCBC contract

- The proposal to redraft the contract was rejected.

2) Singtel contract

- Possibility of re-contracting once the current contract ends.

- Contract should be re-drafted to exclude the agreement to send out

emails on Singtel’s behalf.

- Certain contract terms are to be discussed during the next Council

meeting.

Item 4: A.O.B

- Feedback on the U-Shout Forum

Shuttle buses: drivers are rude and unhelpful.

NTU revamp: Students prefer to go out of NTU to have fun.

Cheaper rates would attract more students.

Toilets: Unhygienic, especially in Can A and SRC.

U-ROC Lounge: More board games and card games could be

provided.

Examinations: Study areas could be improved on.

Reading rooms: Hogging of seats should be prevented.

Religious and vulgar comments are not allowed on the

Expression board. Excos who see any of such posts should remove

them from the board immediately.

- Icon

Note/Action

Shell and Citibank

Excos whose events need AAO funding have to inform

Ramanan before 6 February 2011.

- NTUnique

Discounts could be offered based on a privilege card system,

instead of the current matriculation card system

- U-Swap

Will be publicized in the first mass mailer of the year.

Will be online during the add-drop period.

Terms of use should be emphasized: Money should not be

involved.

- Ministerial Forum

Invite has been sent to the Prime Minister’s Office.

Second week of September (before recess week)

- BP Mentoring

Sessions start on the second week of February

- Union Day

There will no longer be a stage for the event.

Publicity of the event will be “on the move”; people will be

mobilized as walking advertisements.

- Moving of SAC

12 February 2011, 10am-3pm.

Trucks will arrive on 16-18 February 2011 to move bulky items

like tables.

SCV channels in the Global Lounge: 3 news channel (Al-

Excos whose events need AAO fundind have to inform Ramanan before 6 February 2011.

Note/Action

Jazeera, CNN, BBC), 2 documentary channels (Discovery,

NatGeo), 2 sports channel (ESPN, Star Sports), 2 movie channels

(HBO, Star Movies), 2 entertainment channels (Fox, Star World)

- Peer-tutoring

Publicity for recruitment was not enough.

Another round of interviews will be held in semester 2.

- Keying in of ECA records

All Excos with sub-committees are to send Marchelina an

updated version of the sub-com database.

- Shuttle bus

- Number of buses from Tong Tar Transport did not meet that

stated in the contract. SAO has taken action against Tong Tar

Transport.

- IT and Printing

Printers in hall are to start operation in semester 2.

A write-up is to be done by Sonali on the top-up machines in

the Tribune Union page.

- Finance

Financial term is closing on 28 February 2011. All receipts and

invoices are to be submitted to Tanya or Ming Shuan before this

date for reimbursement to take place.

- IT sharing session

Ricky is to organize a session early in semester 2.

An email invite will be sent to all Council members once the

date has been confirmed.

Sonali is to do a write-up in the Tribune Union page on the top-up machines available on campus. Ricky is to organize an IT sharing session for the Council members.

Note/Action

- Kai Xiang’s update

The old icon noticeboard is to be converted into a free-for-all

noticeboard where students are allowed to post flyers and notices

without the need for SAO’s approval.

Disclaimers, rules and regulations will be explicitly stated

beside the noticeboard.

The Union van will be scrapped. Announcements will be made

officially through mass email and in the SU website.

Union shop: A proposal must be written to take over the rights

to print merchandise with the NTU logo and brand. Any empty

pushcarts leftover from the U-Pushcart project will be used to sell

Union shop merchandise.

Union day and welcome week to be merged into one big event

lasting 2 weeks. A proposal will be brought up during the next

Council meeting.

After every event, in addition to the post event reports, photos

should be submitted to Gel in CDs.

- Important dates to note

Tri-Uni Meeting: 29 January 2011, 1.30-6pm, Yusof Ishak

House, NUS. Dress code: Exco polo t-shirt and jeans/skirt.

Senior Minister Dialogue: 15 February 2011, 6-9.30pm,

Ministry of Environment and Water Resources

Meeting Provost: 3-4 March 2011, 6pm till late, ISC Lounge.

Welcome week: 8, 10, 11, 12 August 2011

Note/Action

Union Day: 17 August 2011

This meeting was called to an end at 2300hrs, 19 January 2011.

Minutes prepared by:

____________________ Ms Chloe Lim Hui Honorary General Secretary 20th NTUSU EXCO

Minutes vetted by:

____________________ Mr. Yeo Kai Xiang President 20th NTUSU EXCO