NanoSearch CDMS V3.2

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NanoSearch CDMS NanoSearch CDMS V3.2 V3.2 PASS your documents with PASS your documents with SEA SEA

description

NanoSearch CDMS V3.2. PASS your documents with SEA. What is PASS?. Protect Archive Share Search. What is SEA?. Simple Easy Affordable. A few clicks. Is your Document PASS?. Not PASS. PASS. Trouble to handle documents. Can’t search content of document. hard to manage. No backup - PowerPoint PPT Presentation

Transcript of NanoSearch CDMS V3.2

Page 1: NanoSearch CDMS V3.2

NanoSearch CDMS NanoSearch CDMS V3.2V3.2

PASS your documents with SEAPASS your documents with SEA

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What is PASS?What is PASS?

ProtectProtect ArchiveArchive ShareShare SearchSearch

What is SEA?What is SEA? SimpleSimple EasyEasy AffordableAffordable

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Is your Document PASS?Is your Document PASS?

•Trouble to handle documents.

•Can’t search content of document.

•hard to manage.

•No backup

•A lot Storage Space

•Sending document to branch with more time and cost

•Sharing with Photostat more copies

•Document not centralize

•Possible missing document, worries about flood, fire and other natural disasters.

•Hard to control document security

•No more trouble.

•Can search content of document.

•Easy to manage.

•Easy Backup

•Minimum Storage Space

•Sending document to branch with no cost and save time

•Sharing with no extra cost

•Documents centralized

•With backup, docs won’t go missing or worry about natural disasters

•Easy control of document security

Not PASS PASS

A few clicks

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What Document can be PASS?What Document can be PASS?

Agreements - leasing, joint-venture, rental, etcAgreements - leasing, joint-venture, rental, etc ISO documentsISO documents Any Manuals - service manual, catalogs etcAny Manuals - service manual, catalogs etc Minutes of meetings, seminar papers, lettersMinutes of meetings, seminar papers, letters Engineering and Architectural DrawingsEngineering and Architectural Drawings Human Resource employee filesHuman Resource employee files Profiles – Company, Student, CVs etcProfiles – Company, Student, CVs etc Newspaper cuttingsNewspaper cuttings NewslettersNewsletters Pictures, transparencies, x-ray negativesPictures, transparencies, x-ray negatives Any types of documents…Any types of documents…

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How NanoSearch PASS your How NanoSearch PASS your document?document?

ProtectProtect Can See Can’t Print FeatureCan See Can’t Print Feature Auto-WatermarkAuto-Watermark Blurring ControlBlurring Control Disable CachingDisable Caching Secure Document Protected MethodSecure Document Protected Method User & Group Access Level ControlUser & Group Access Level Control Document EncryptionDocument Encryption

ArchiveArchive 2 clicks to scan + OCR + upload + index + archive2 clicks to scan + OCR + upload + index + archive

Share Share Web-based Application to share with LAN or WANWeb-based Application to share with LAN or WAN

SearchSearch Full Content SearchFull Content Search Nano Narrow SearchNano Narrow Search Multi Layer FilteringMulti Layer Filtering

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ProtectProtect

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How to set user & group How to set user & group access level?access level?

Simple, just go to File Security page Simple, just go to File Security page and set which file can be viewed by and set which file can be viewed by which user or which group of userswhich user or which group of users

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What is can see can’t print?What is can see can’t print?

This feature allows Administrator to This feature allows Administrator to set which user can print the set which user can print the document and which user cannot document and which user cannot printprint

To Printer

When Seen When Printed

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What is auto-watermark?What is auto-watermark?

We are able to select different types of We are able to select different types of watermark when we upload document. watermark when we upload document.

We can set which user can see the original We can set which user can see the original document or which user had to see document or which user had to see document with watermark.document with watermark.

Watermark

Original Add Watermark

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What is Blurring Control?What is Blurring Control?

Because we upload our document as Because we upload our document as image, so we are able to control the image, so we are able to control the quality of image to display. quality of image to display.

This feature is to avoid user using This feature is to avoid user using digital camera to steal the document.digital camera to steal the document.

Blur by %

Original Blur by 50%

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What is Secure Document What is Secure Document Protected Method?Protected Method?

Other vendors put all documents in their web server for all Other vendors put all documents in their web server for all users to access. users to access.

This is not safe because hacker can get your document oThis is not safe because hacker can get your document once they hack your web server. nce they hack your web server.

Some IT experts can even access your document with linSome IT experts can even access your document with link like k like http://http://www.something.com/public/abc.pdfwww.something.com/public/abc.pdf

SDPM implementation method:SDPM implementation method: Random Security code for any link of documentRandom Security code for any link of document Documents not stored in Web ServerDocuments not stored in Web Server Expiry of link access - each link will have expiry time Expiry of link access - each link will have expiry time

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What is Document Encryption?What is Document Encryption?

This feature encrypt all documents This feature encrypt all documents uploaded to Server uploaded to Server

With this feature, unauthorized person With this feature, unauthorized person can’t see the content of document even can’t see the content of document even they get your original documentthey get your original document

Upload & Encrypt

Original

With NanoSearch Decrypt

Without NanoSearch Decrypt

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ArchiveArchive

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How NanoSearch archive How NanoSearch archive document?document?

As simple as 2 clicks, you are able to index As simple as 2 clicks, you are able to index hardcopy or softcopy documents.hardcopy or softcopy documents.

Many Hardcopy Documents

Scanning

Press a button to Upload and index file

Document content ready for search

Many Softcopy Documents

Print to Image As Original

Protected ModeProtected Mode

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Two simple steps to make Two simple steps to make documents searchabledocuments searchable

Press a button to scan

Step 1

Step 2

Press a button to Upload to Server

Ready for Search

Ready to search

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Is uploading document to Is uploading document to Server simple & easy?Server simple & easy?

NanoSearch upload process is flexible and NanoSearch upload process is flexible and customizable. It also supports: customizable. It also supports: Batch-Upload Batch-Upload Fixed screen size upload Fixed screen size upload Default user setting Default user setting Meta-field Select ListMeta-field Select List Drag & Drop featureDrag & Drop feature

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ShareShare

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LAN or WAN SharingLAN or WAN Sharing

User can access from Web Interface to manage User can access from Web Interface to manage their file with “Protected File Transfer Backbone”. their file with “Protected File Transfer Backbone”.

User can search Document by searching User can search Document by searching documents content. documents content.

Group user can have their own group folder to keep Group user can have their own group folder to keep their important files. their important files.

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SearchSearch

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Is NanoSearch Powerful?Is NanoSearch Powerful?

NanoSearch is same as other well known NanoSearch is same as other well known search engines like Google or Yahoo. search engines like Google or Yahoo.

It provides It provides Full Content SearchFull Content Search Nano Narrow Search Nano Narrow Search ““Multi Layer Filter Search”Multi Layer Filter Search”

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What is Nano Narrow Search?What is Nano Narrow Search? Nano Narrow Search is a function to narrow down the Nano Narrow Search is a function to narrow down the

search result and it also return more accurate result.search result and it also return more accurate result.

For example when I key inFor example when I key in : :

1. 1. patient cancerpatient cancer result contain either result contain either patientpatient or or cancercancer will return.will return.2. 2. +patient +cancer+patient +cancer result must contain both result must contain both patientpatient and and

cancercancer will return. will return.3. 3. +patient -cancer+patient -cancer result not contain result not contain cancercancer but contain but contain

patientpatient will return. will return.4. 4. pat* +cancerpat* +cancer result contain result contain cancercancer and any word and any word

start with start with patpat (pat (patented ented , path, pate, , path, pate, patxxxx, etc) will return. patxxxx, etc) will return.

5. 5. “patient cancer” “patient cancer” result contain the word “result contain the word “patient cancerpatient cancer” ” as a word together will be return. as a word together will be return.

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Content Management SystemContent Management System(CMS)(CMS)

Pass your Online document today with NanoSearchPass your Online document today with NanoSearch

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Can I PASS my corporate Can I PASS my corporate information using CMS without information using CMS without uploading?uploading?

Yes, you can PASS your information without Yes, you can PASS your information without any uploading process. any uploading process.

Just create your document online by using Just create your document online by using CMS and PASS it automaticallyCMS and PASS it automatically

Hardcopy or Softcopy

Uploading & Indexing

Document PASS

Create Online Document

Approved by authorized person

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How to PASS corporate How to PASS corporate information with CMS?information with CMS?

Step 1

Step 2

Authorized person approve content

Authorized User Create Online Content

Authorized user allowed to search and view

Step 3

Knowledge or Information PASSed

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What Documents are suitable What Documents are suitable to use CMS to PASS?to use CMS to PASS?

ISO documents that need to be protected, ISO documents that need to be protected, shared, searched and edited.shared, searched and edited.

Staff manualsStaff manuals Corporate information & knowledgeCorporate information & knowledge Confidential online informationConfidential online information Product specifications that always change.Product specifications that always change. QA Workflow Process.QA Workflow Process. Student or Researcher thesisStudent or Researcher thesis And many more …And many more …

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FAQsFAQs

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Can I have bookmark or Can I have bookmark or favorite feature?favorite feature?

Yes, with Favorite feature, you can add Yes, with Favorite feature, you can add your favorite document and see it when your favorite document and see it when you want without searching again. you want without searching again.

You can even specify with page of You can even specify with page of document you want to add as favorite.document you want to add as favorite.

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Can I crop or highlight image?Can I crop or highlight image?

Yes, we are able to crop or highlight Yes, we are able to crop or highlight the image as necessary & send to the image as necessary & send to other parties that need this information other parties that need this information through e-mail.through e-mail.

modified

Original Crop & Highlight

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Can I trace who accessed Can I trace who accessed which file?which file?

Yes, with File Access Log, you can Yes, with File Access Log, you can know who viewed which file and who know who viewed which file and who printed which file.printed which file.

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Some vendors can’t support Some vendors can’t support symbols in their meta field, how symbols in their meta field, how much can NanoSearch support?much can NanoSearch support?

Yes, we allow almost all types of standard Yes, we allow almost all types of standard symbols in meta field. symbols in meta field.

Examples below:Examples below: ? : { } + _ ) ( * ‘ & ^ % $ # @ ! ~ ` - = [ ] / \ . , ;? : { } + _ ) ( * ‘ & ^ % $ # @ ! ~ ` - = [ ] / \ . , ;

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Is editing news easy and simple?Is editing news easy and simple?

Yes, with WYSIWYG editing tools, Yes, with WYSIWYG editing tools, you can edit online news just like you can edit online news just like using Microsoft Word.using Microsoft Word.

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Can user know which file they Can user know which file they can access?can access?

Yes, every user will have a list to Yes, every user will have a list to show them which files they are able show them which files they are able to accessto access

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What type of report can What type of report can NanoSearch Provide?NanoSearch Provide?

NanoSearch could customize any report that clients NanoSearch could customize any report that clients need. need.

The report can be in chart format or table format. The report can be in chart format or table format. Table format report can be exported to Excel.Table format report can be exported to Excel. Report can also be directly emailed to Report can also be directly emailed to

management team without printing out. management team without printing out. In addition, we can also keep track who from In addition, we can also keep track who from

management team have or haven't viewed the management team have or haven't viewed the report.report.

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Workflow System in Workflow System in NanoSearch?NanoSearch?

Workflow is an important system to make Computerized DMS (CDMS) a complete solution.

Thus, NanoSearch is fully customized to suit any corporate Document Workflow Environment.

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Can NanoSearch Support Can NanoSearch Support DJVU?DJVU?

Yes, NanoSearch Support DJVU Format too.

DJVU format is the latest technology. Files in DJVU format is about:

4 - 10 times smaller than PDF 100 times smaller than TIFF.

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Can NanoSearch handle millions Can NanoSearch handle millions of documents? of documents?

Yes, technically NanoSearch’s Index Database can Yes, technically NanoSearch’s Index Database can go up to 2 Terabyte (2,000,000 MB) go up to 2 Terabyte (2,000,000 MB)

Document file size is unlimitedDocument file size is unlimited Index Database is the database that stores all the dIndex Database is the database that stores all the d

ocument content for search engine to searchocument content for search engine to search

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Follow-on SupportFollow-on Support

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My Company needs a customized My Company needs a customized NanoSearch, can it be done?NanoSearch, can it be done?

No Problems. NanoSearch is 100% Local No Problems. NanoSearch is 100% Local Development . Development .

It can be fully customized as per your It can be fully customized as per your company preference to suit your corporate company preference to suit your corporate Documentation Environment.Documentation Environment.

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Can I have 24x7 support?Can I have 24x7 support?

Yes, we do provide 24hours per Yes, we do provide 24hours per day , 7 days a week Platinum On-day , 7 days a week Platinum On-Call Maintenance package for Call Maintenance package for customers that need fast response customers that need fast response time when their system is down. time when their system is down.

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Is Server License expensive?Is Server License expensive?

Don't worry, NanoSearch is Multi Don't worry, NanoSearch is Multi Platform Compatible, it supports Platform Compatible, it supports either Linux Server or Windows either Linux Server or Windows Server.Server.

Linux Server is free.Linux Server is free.

* Recommendation: Use Suse Linux because it’s free and has user-friendly interface.* Recommendation: Use Suse Linux because it’s free and has user-friendly interface.

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Can Mysql concurrently Can Mysql concurrently handle many web users?handle many web users?

As benchmark tested by Mysql, As benchmark tested by Mysql, Mysql can handle many users Mysql can handle many users concurrently. concurrently.

It is best suited for Web Applications.It is best suited for Web Applications.

http://www.mysqlbrasil.com.br/uploads/93/mysql-performance-whitepaper.pdf

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In Summary…In Summary…with NanoSearch, you willwith NanoSearch, you will

Save cost Save paper; only print when necessary Save employee time Save on storage space Less paper on HOD table Increase productivity Increase efficiency Share information Share knowledge Better document management Better document workflow control Generate document report on the fly Better visibility on documents accessed Achieve paper-less environment

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Thank You Thank You For For

Your TimeYour Time