Nancy NathansonResource Sharing Program

Manager

Debbie HacklemanOregon State University

Summit Summit UnmaskedUnmasked

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The context

• a very big catalog, a single virtual library

• patronspatrons: request materials - lots

• staffstaff: acquisitions, collection development, cataloging

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Community colleges

PublicIndependent

(since merger)

PCC, SMU, Clark, SU, MHCC, LCC,

Walla Walla College

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Student FTE : 204,000Student FTE : 204,000

Patrons served

Who's Requesting

Undergrad47%

Staff5%

Faculty19%

Grad28%

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27.8 M items27.8 M items

8.8 M bib records8.8 M bib records

Holdings(Items)

UW

UO

WSU

OSU+COCCCRL

PSU

EWU

WWU

CWU

UPS

TESC+SMC

L&C

Reed

WU

Whitm

OIT MarylLCC ClarkMHCC

Walla

SU

LinfSPU

SOU

OHSU

UPGFUPacific

WOUPCC EOU

UW-Law

Holdings in Summit

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www.orbiscascade.org/staffhome/

Information for library staff

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Start in Summit, or

Start in local catalog and pass-through (transfer) the search to Summit

Searching Summit

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the four types of display: index browse

brief display extended display

record browse record display holdings display

Searching Summit

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Searching: Index browse

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Searching: Record browse

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Classification number searching is like subject searching

example: interested in Butterflies? “browse the shelves” of Summit in QL551

Searching: special considerations

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index browse, brief displayindex browse, extended display

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Pass-through searching

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Transfer search from record display

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what you didn’t get …what you didn’t get …

Pass through: what you didn’t get …

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Limiting by date- goes to Summit

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Local: 1 record Summit: 3 records

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Dates

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Limiting by material type is good but not perfect

Some local administrative information is not stored in the union catalog (such as price and cancellation information)

Searching: special considerations

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See all records, including suppressed records

Use public menu search options plus

OCLC # 257080

union catalog record # .b23897054local record #s 9osu0.b2389705

Staff searching

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character-based catalog

Start in Summit (not pass-through from local)

telnet. login:

allianceallie

Staff searching: how

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Staff searching

Staff Main menu

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MARC display: <t>

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Public display: <*>

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B40032073 BIBLIOGRAPHIC InformationLANG: eng LOCATION: 9ore0 BCODE1: a BCODE3: NSKIP: 0 CAT DATE: 11-16-98 BCODE2: a COUNTRY: oru001 39152617008 980520s1998 oruab s000 0 eng dnamIa040 OSO|cOSO|dORU245 00 Deschutes River campground260 [Salem, Or.] :|bOregon State Parks,|c[1998?]300 1 sheet :|bill., maps ;|c42 x 35 cm. folded to...500 Title from front panel650 0 Camp sites, facilities, etc.|zOregon|zWasco ...710 1 Oregon.|bState Parks and Recreation Dept945 9ore0|bb2821815|ci5240945|o1|sN945 9wos0|bb1165182|ci5243459|sN

“LOCATION”=owner of master bib. record

institution record linking fields

Staff view

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Summit

Summit maintains links with all the local sites

continuous polling

real timereal time updating over the Internet

Your link to Summit

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1. automatic, ongoing, real time

Sending records to Summit

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> ADDITIONAL SYSTEM FUNCTIONS > SEND a group of records to Summit

Sending records to Summit2. manually push a set of records (“re-

send”)

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for example: receiving order, status now "in process" updating bib. record, such as author heading

update, completing contents note for multi-vol. set changing item status from 'at bindery' to 'available'

Local sites automatically send updates to the central machine

Maintaining the database

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“Record ownership”No over-writing, changing, or deleting by other

libraries, or by Alliance staff.

Updating Summit

record integrity is safeguarded

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Sending records- the links

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Bibliographic record comes to union catalog; institution records are linked to bib record.

item

order

itemCentral Wash.

orderitem, cop.1item, cop.2

Linfieldorder

Western Oregonorderitem, cop.1

typical local record

union catalog record

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Summit also asks local sites for information

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L&Corderitem, cop.1item, cop.2

Western Oregonorder

OITitem, cop.1

Central Wash.orderitem, cop.1item, cop.2

example: master bib. record replacedlocal site deletes its bib. record (the master record) - so Summit finds another to replace it