NAHCR IMAGE 2016 Conference Exhibitor Prospectus

JULY 12-15, 2016 THE COSMOPOLITAN OF LAS VEGAS LAS VEGAS, NV

THE RECRUITMENT GAME …“WE’RE ALL IN!”

42ND ANNUAL IMAGE

CONFERENCE EXHIBITOR PROSPECTUS

THE RECRUITMENT GAME . . . “WE’RE ALL IN!”

42ND ANNUAL IMAGE

CONFERENCEJULY 12-15, 2016 THE COSMOPOLITAN OF LAS VEGAS LAS VEGAS, NV

2 EXHIBITOR PROSPECTUS

The NAHCR 42nd Annual IMAGE Conference is the single most important conference targeted specifically to health care recruiters. By exhibiting at the 42nd Annual IMAGE Conference, you will gain a competitive edge in the health care recruitment industry. Your company will be introduced to more than 275 health care recruitment professionals in our exhibit hall and throughout the conference. We hope you will be part of this unique conference.

This Exhibitor Prospectus provides details on registering your com-pany as an exhibitor, as well as the numerous ways your com-pany can increase its message to health care recruiters with our sponsorship and advertising opportunities. These sponsorship and advertising opportunities present valuable exposure and incentive to extend your reach to these professionals.

NAHCR VISIONNAHCR will be the preeminent organization for health care recruitment.

NAHCR MISSIONNAHCR provides health care recruitment professionals education, networking and resources to become strategic business partners within a dynamic health care environment.

What attendees say about the IMAGE

Conference:

“Outstanding conference! If HR Recruiters have only one meeting

they are able to attend, this is the one. Wonderful key note speakers every time, and hot

topics in the world of recruitment always on the agenda.”

“Please put this event in your calendars! Every recruiter should

be part of this great event on how to make you and your

organization shine!”

“Outstanding quality individuals and experience throughout.”


IMPORTANT DEADLINES

April 1

EARLY BIRD DISCOUNT FOR EXHIBIT SPACE

May 13

ADVERTISEMENT ARTWORK DUE

COMPANY DESCRIPTION FOR FINAL PROGRAM DUE

DEADLINE TO SUBMIT EXHIBIT AND SPONSORSHIP

APPLICATION AND PAYMENT

June 10

DEADLINE TO SUBMIT NAMES OF BOOTH REPRESENTATIVES

June 20

HOTEL CUT-OFF DATE FOR ROOM RESERVATIONS


3EXHIBITOR PROSPECTUS

Vice PresidentDivision ManagerManagerRecruiter/Talent/Acquisition

1-5 Years6-10 Years 11-20 Years 21-30 Years31+ Years

Attendees by Position

Number of Years in Practice

Who attends the IMAGE

Conference?

2016 Exhibitor Schedule At-A-GlanceNAHCR will be increasing exhibit hall traffic this year with some new, exciting ideas. We hope you will join us in Las Vegas! (Program is subject to change)

Wednesday, July 13

9:00 a.m. – 3:00 p.m. Exhibitor Set-Up

4:45 p.m. – 5:45 p.m. President’s Welcome, Awards Presentations & Sponsor/Exhibitor Recognition

5:45 p.m. – 7:45 p.m. Exhibit Hall Opening Reception

All exhibits must be completely set by 3:00 p.m. on Wednesday, July 13. There are no exceptions. Exhibits not set by 3:00 p.m. will be set by Viper Tradeshow Services at the exhibitor’s expense.

Thursday, July 147:00 a.m. - 8:00 a.m. Vendor Demo Breakfast 1. 7:15 a.m. – 7:35 a.m. 2. 7:40 a.m. – 8:00 a.m.

10:25 a.m. – 11:15 a.m. Connection Break in the Exhibit Hall

12:15 p.m. – 2:00 p.m. Lunch with Exhibitors

2:00 p.m. – 2:30 p.m. Prize Drawings

3:45 p.m. – 4:30 p.m. Connection Break in the Exhibit Hall

4:30 p.m. Exhibit Hall Closes and Exhibitors Move Out

Friday, July 158:00 a.m. – 9:00 a.m. Vendor Demo Breakfast 3. 8:15 a.m. – 8:35 a.m. 4. 8:40 a.m. – 9:00 a.m.

Exhibits may NOT be dismantled prior to 2:00 p.m. on Thursday, July 14. All exhibits must be dismantled and ready for shipment by 6:30 p.m. Exhibits that have not begun disman-tling by 3:00 p.m. will be dismantled by Viper Tradeshow Services at the exhibitor’s expense.

“The ability to network with so many creative, enthusiastic and

like-minded individuals is a great benefit! We have no organization

like NAHCR in Canada so this is a fantastic opportunity to meet and discuss successes and concerns with so many

professionals.”

“This is one of the best conferences that I have been to! It was packed with useful

information and timely topics! Nice job!”

“The enthusiasm and connected feeling throughout the conference

has given me inspiration and a renewed passion for what I do!”

100% of attendees said they would recommend

this conference to their colleagues.


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NAHCR offers a variety of cost-effective opportunities to increase your organization’s visibility and attendee awareness. NAHCR’s conference advertising, sponsorship, event marketing and exhibiting are some of the best-priced branding opportu-nities in the industry. Review the different levels of sponsorship and the conference marketing options and select the combina-tion that maximizes your exposure and effectively builds your brand. The NAHCR staff is eager to assist you in your selection, as most opportunities are available on a first-come, first-serve basis.

EXHIBIT BOOTH SPACEThe exhibit hall is located in Gracia Ballroom. The Welcome Reception, Thursday Refreshment Break and Thursday Lunch will be located in the exhibit hall to increase attendee traffic. See page 3 for a Schedule at-a-Glance.

Your exhibit booth fee includes the booth space rental and two full-meeting registra-tions. Security will be provided when the exhibit hall is closed. The exhibit space is a 10’ x 10’ area for you to display and/or demonstrate your company’s products and ser-vices. See page 13, section 9 for booth construction guidelines. Each 10’ x 10’ booth comes with 8’ high back pipe and drape and 3’ high side pipe and drape. All other items (e.g., booth furnishings, carpet, floral) should be ordered through the official service contractor, Viper Tradeshow Services. See page 7 for more details. The exhibit hall is carpeted.

PRE-CONFERENCE REGISTRATION MAILING LIST – START MARKETING YOUR ORGANIZATION NOW WITH THE COMPLIMENTARY PRE-CONFERENCE MAILING LIST!

You can reach the NAHCR attendees before they even arrive in Las Vegas. All exhibitors will receive the pre-conference and post-conference registration mailing list complimentary with their booth registration. The pre-conference registration mailing list will be emailed by approximately June 24, 2016. The post-conference registration mailing list will be mailed by approximately August 19, 2016.

SPONSORSHIP LEVELSConference sponsorship is the most effective way to show your potential/current customers that you support their profession and their membership organization! We offer many different levels of sponsorship with various levels of recognition, including A La Carte Sponsorships. Please note: NAHCR will coordinate all sponsored functions and ordering of all promotional items.

SPONSORSHIP LEVELDIAMOND ($20,000)

2 Available

PLATINUM ($15,000)

2 Available

GOLD ($10,000)

2 Available

SILVER ($7,500)

3 Available

BRONZE ($5,000)

4 Available

Complimentary 10’ x 10’ Exhibit Booth 2 1 1

Additional Conference Registrations 2 2 1 1

Advertisement in IMAGE Conference Final Program Book

1 Full-Page, B&W

1 Full-Page, B&W

½ Page, B&W

½ Page, B&W

Extensive Recognition in all Print Materials and on NAHCR Website X X X X X

Verbal Acknowledgement at Opening Session and Recognition on Signage Throughout Annual Conference

X X X X X

Acknowledgement of Support in Association Publications X X X X X

Marketing At-A-Glance

Exhibit FeesMembers $1,750 per 10’ x 10’ booth before April 1, 2016$2,000 after April 1, 2016

Non-Members $2,150 per 10’ x 10’ booth before April 1, 2016 $2,400 after April 1, 2016



DIAMOND LEVEL – $20,000 Two Sponsorships Available

Benefits � Two complimentary 10’ x 10’ exhibit booths in prime location of exhibit hall

� Two additional complimentary conference registrations � One complimentary full-page, black and white adver-tisement in the IMAGE Conference Final Program Book

� Extensive recognition as a Diamond Level Sponsor in all print materials and on NAHCR website

� Verbal acknowledgement at the Opening Session and recognition signage throughout the IMAGE Conference

� Acknowledgement of support in association publications

Activity/Item options � 1. Exhibit Hall Opening Reception � 2. Networking Luncheon

Your financial support allows NAHCR to continue to provide exceptional conferences and provide you the best value for your investment along with great exposure with multiple media. NAHCR offers a two-tiered approach to sponsorships: 1) Choose a sponsorship level; and 2) Select an activity/item under the sponsorship level, if desired, by checking the box next to the sponsor-ship item desired. Please contact Debbie Jennings to discuss additional sponsorship opportunities at [email protected].

Marketing At-A-Glance

PLATINUM LEVEL – $15,000 Two Sponsorships Available

Benefits � One complimentary 10’ x 10’ exhibit booth � Two additional complimentary conference registrations � One complimentary full-page, black and white adver-tisement in the IMAGE Conference Final Program Book

� Extensive recognition as a Platinum Level Sponsor in all print materials and on NAHCR website



Activity/Item options � 3. Evening Reception � 4. Networking Lounge with Mobile Device Charging

Station

GOLD LEVEL – $10,000 Two Sponsorships Available

Benefits � One complimentary 10’ x 10’ exhibit booth � One additional complimentary conference registration � Extensive recognition as a Gold Level Sponsor in all print materials and on NAHCR website

� One complimentary half-page, black and white adver-tisement in the IMAGE Conference Final Program Book



Activity/Item Options � 5. Thursday Lunch with Exhibitors � 6. Kick-Off IMAGE Reception

SILVER LEVEL – $7,500 Three Sponsorships Available

Benefits � One additional complimentary conference registration � Extensive recognition as a Silver Level Sponsor in all print materials and on NAHCR webwsite

� One complimentary half-page, black and white adver-tisement in the IMAGE Conference Final Program Book



Activity/Item options � 7. Refreshment Breaks (Four available) � 8. Networking Breakfast � 9. Photobooth in the Exhibit Hall


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Marketing At-A-Glance continued

Advertising OpportunitiesThe NAHCR IMAGE Conference Final Program Book is distributed to all individuals regis-tered for the IMAGE Conference (approximately 275). This program book includes meeting timetables, exhibitor descriptions and other essential information. The program book is 5.5” x 8.5” format with glossy cover and matte text pages. To advertise, please complete the form on pages 9-10 and submit your ad to [email protected] by May 13, 2016. It is the advertisers responsibility to submit your ad by the due date.

FINAL PROGRAM BOOK ADVERTISING PRICES AND AD SPECIFICATIONS – PROGRAM BOOK SIZE IN 2016 (5.5” X 8.5”)

Space Dimensions (Cut)Dimensions

(Bleed)Rate

Back Cover (4-color) 8 ¼” tall x 5 ¼” wide 8 ¾” tall x 5 ¾“ wide $2,500

Inside Front Cover (4-color) 8 ¼” tall x 5 ¼“ wide 8 ¾” tall x 5 ¾“ wide $2,000

Inside Back Cover (4-color) 8 ¼” tall x 5 ¼“wide 8 ¾” tall x 5 ¾“ wide $2,000

Full Page, Black & White 7.875” tall x 4.625” wide N/A $1,000

Half Page, Black & White 4” tall x 5 ¼” wide N/A $500

Cover ads are sold on a first-come, first-serve basis.

A LA CARTE SPONSORSHIPS

Benefits � Recognition in IMAGE Conference Program Book, event signage and product display (if applicable)

Activity/Item Options � 16. Conference Mobile App – $3,500 Provide attendees a mobile app for smartphones to personalize their

IMAGE Conference planning schedule, review exhibitor information, post conference photos and Tweet about the conference. Sponsorship of the app includes a banner recognizing your company.

� 17. Flash Drives – $3,000� 18. Padfolios – $3,000

Your company logo featured on padfolios for all conference attend-ees. NAHCR will provide these.

� 19. Vendor Demo – First-come, first-serve – $2,500 � Thursday 7:15 a.m. – 7:35 a.m.

� Thursday 7:40 a.m. – 8:00 a.m. � Friday 8:15 a.m. – 8:35 a.m. � Friday 8:40 a.m. – 9:00 a.m.

(20-minute sessions)� 20. Badge Lanyards – $1,000� 21. Registration Packet Flyer – $500

BRONZE LEVEL – $5,000 Four Sponsorships Available

Benefits � Extensive recognition and signage as a Bronze Level Sponsor

� Verbal acknowledgement at the Opening Session and recognition signage throughout the IMAGE conference


Activity/Item Options � 10. Twitter Feed Screens � 11. Closing Session Speaker � 12. Opening Session Speaker � 13. Conference Tote Bags

ACCEPTABLE ADVERTISEMENT ARTWORK FORMATS:

Ad Format: For maximum quality, it is best to submit your ad in PDF format. Choose “press quality” from the Adobe PDF conversion settings and edit the com-patibility to Acrobat 7.0.

Logo: We encourage you to send your logo saved as an Adobe Illustrator EPS file. Prior to sending, please con-vert all fonts to outlines.

Photos and Graphics: To ensure a high-quality end product, all photos and graphics must be high resolution (at least 300 dpi) in TIF or JPG format. Images downloaded from the Internet are typically low resolution and not suitable for printing.



BOOTH REQUEST & ASSIGNMENTSNAHCR reserves the right to exercise sole discretion in the acceptance or refusal of exhibit space applications. Booth assignments will not be made until after the deadline date of May 13 and full payment has been received. Booth space will be assigned to Sponsors and Institutional Members first; remaining booths will be assigned on a first-come, first-serve basis in order of date received. Requests for space cannot be accepted by telephone; applications may be emailed to [email protected]. You will receive email con-firmation of your booth assignment.

BOOTH PRICING & INFORMATIONMembers $1,750 per booth before April 1, 2016 $2,000 after April 1, 2016

Non-Members $2,150 per booth before April 1, 2016 $2,400 after April 1, 2016

Final deadline for all exhibit space applications and payment is May 13, 2016.

Each 10’ x 10’ Booth Includes:�Booth space rental�Two full-meeting registrations�Attendance of any Educational Session is included with

the two full-meeting registrations (except Pre-Conference sessions)

�8’ back pipe and drape and 3’ high side pipe and drape

�Company listing and 35-word description included in Conference Final Program Book

�Pre- and Post-Conference Registration Mailing List

AFFILIATE EVENTSAll affiliate events must be approved by NAHCR and must not conflict with IMAGE conference events. For more information contact the NAHCR Executive Office at [email protected].

OFFICIAL SERVICE CONTRACTORViper Tradeshow Services is the official service contractor for the 42nd Annual IMAGE Conference. Once your booth number has been assigned, your information will be forwarded to Viper Tradeshow Services, and instructions for downloading the Exhibitor Service Kit and online ordering information will be sent to you. All booth services should be ordered from the Viper Tradeshow Services exhibitor kit, including:

These items are not included in your booth rental and may be ordered from Viper. �Furnishings (tables, chairs, wastebaskets, etc.) �Additional Carpet �Material Handling�Floral�Cleaning

The show colors are black and silver, and the exhibit hall is carpeted.

The Cosmopolitan of Las Vegas WILL NOT accept advance direct shipments to the hotel. ALL EXHIBITOR SHIPMENTS MUST BE SHIPPED IN ADVANCE TO VIPER’S WAREHOUSE. No show site shipping without permission and a specific appointment with Viper is permitted.

Shipment fees to the warehouse include delivery to the hotel, delivery to your booth, storage of empties and return of emp-ties at the close of the event.

Exhibitor Service Kits will be sent approximately May 20, 2016. Questions regarding material handling, shipping or booth furnishings should be directed to Belinda Schlueter, Exhibit Coordinator at Viper Tradeshow Services, at 816-587-1882 or via email at [email protected]; web: www.vipertradeshow.com.

Most booth furnishings may be ordered online, and instruc-tions will be included in the Exhibitor Service Kit.

The following services must be ordered and paid for directly through the hotel, using the order forms supplied in the Exhibitor Service Kit: �Electrical �Internet �Audio/Visual

Exhibit Opportunities


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Exhibit Hall Floor Plan



STEP ONE: COMPANY INFORMATION. This is the information that will be used for your company’s listing in the IMAGE Conference Final Program. Please type or print legibly.

Company Name: ______________________________________________________________________________________________________

Address: _____________________________________________________________________________________________________________

City/State/Zip: ________________________________________________________________________________________________________

Company Phone: _________________________________________________ Fax: ________________________________________________

Company Website: _____________________________________________________________________________________________________

Product/Services Description (35-word limit):

Company Contact (For sending booth confirmation and other exhibitor-related correspondence only. Not for publication.)

Contact Name: __________________________________________________ Phone: ______________________________________________

Email: _______________________________________________________________________________________________________________

STEP TWO: EXHIBIT SPACE

Authorized Signature: ___________________________________________________Date: _______________________________________

By signing this Exhibit Space Contract I agree that I have read and understand the Rules and Regulations on page 13 governing the NAHCR IMAGE Conference, and that my company and its representatives agree to abide by them. I will share this information with the company representative(s) who will be on-site.

Select Your Exhibit Booth

Members � $1,750 per 10’ x 10’ booth before April 1, 2016 � $2,000 after April 1, 2016

Non-Members � $2,150 per 10’ x 10’ booth before April 1, 2016 � $2,400 after April 1, 2016

Exhibit Booth Total $_________

Booth Preferences

Booth choices: 1.______________ 2.______________ 3.______________ Number of 10’ x 10’ booths requested: _______

List any potential exhibitor(s) you wish to be near: ___________________________________________________________________________

List any potential exhibitor(s) you DO NOT wish to be near: __________________________________________________________________

Exhibit Staff

You will receive a form to submit your exhibit booth staff names by May 23, and it will be due by June 10.

Exhibit, Sponsorship & Advertising Form

Application deadline is May 13, 2016

THIS IS A FILLABLE FORM. PLEASE TYPE THIS FORM TO AVOID DATA ENTRY ERRORS. THANK YOU.


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STEP THREE: CONFERENCE SPONSORSHIPLevel of Support: � Diamond � Platinum � Gold � Silver � Bronze � A La Carte

Number of activity(s) you wish to support (see assigned # beside item under sponsorship levels on pages 5-6): ___________________

A La Carte Total $_________

Conference Sponsorship Total $_________

STEP FOUR: ADVERTISINGThis section does not apply to sponsor-included advertising.

Ad Selection and Price (Book size is 5.5” x 8.5”)

� Back Cover (color) $2,500

� Inside Front Cover (color) $2,000

� Inside Back Cover (color) $2,000

� Full Page, B/W $1,000

� ½ Page, B/W $500

Advertising Total $_________

STEP FIVE: TRIVIA QUESTIONDo you have a trivia question about your company you would like included in a new game that will be utilized to help generate more exhibit hall traffic (and drive traffic directly to your booth)? Provide a trivia question here, along with the answer, and we will include it in a new game.

Question:

Answer:

STEP SIX: TOTAL FEES Payment is due in full with the application form.

Exhibit Booth Total $__________

Conference Sponsorship Total $__________

Advertising Total $__________

TOTAL PAYMENT ENCLOSED $__________

STEP SEVEN: METHOD OF PAYMENTAll funds must be submitted on a U.S. bank in U.S. funds. NAHCR does not accept purchase orders or invoice for services. NAHCR Tax ID: 75-1650774.

� Check made payable to NAHCR – check #__________

Charge payment to the following credit card:� Visa � MasterCard � Amex � Discover

______________________________________________________Credit Card Number Expiration Date

______________________________________________________Name as it appears on Card

______________________________________________________Signature Date

STEP EIGHT: SUBMIT APPLICATIONPlease return the Registration Form and total amount due to:

Mail: NAHCR Executive Office P.O. Box 14365 Lenexa, KS 66285-4365

Overnight Courier Only: NAHCR Executive Office 18000 W. 105th St. Olathe, KS 66061

Fax: Fax completed registration form with credit card payment to 913-895-4652.

Questions? Contact the NAHCR Executive Office at 913-895-4627 or [email protected].

Deadline for submission and payment: May 13, 2016.

Booths will not be assigned without full payment.

� I am aware that my photo may be taken during the conference and may be published on NAHCR social media sites, the website and in publications to promote NAHCR and the IMAGE Conference.



ADVANCE Healthcare Network

AHACareerCenter.org

American Medical Technologists

ANA Nurse’s Career Center

Anthony J. Jannetti Inc.

AppVault

Association Career Network

B.E. Smith, Inc.

Bayard Advertising

Beyond.com

BountyJobs, Inc.

CareerBuilder

Certified Healthcare

Certiphi Screening, Inc.

CKR Interactive

Cornerstone on Demand

DiversityNursing.com

Doximity

Exclusive Healthcare Placement, Inc.

ExperiencedRN

Findly

Fusion Marketing Group

GroupOne Services Inc.

HealthCareerWeb.com

HealthcareSource

HEALTHeCAREERS Network

HealthJobsNationwide.com

HireRight

Indeed

Jobs2web

Katon Direct

LEAN Human Capital, LLC

LWW/Wolters Kluwer Health

MadDash E-Media

Mankuta Gallagher & Associates, Inc.

MD Linx

Medefis, Inc.

Micron Systems, Inc.

Mindworks Communications/Slack Incorporated

Montage

Moore & Associates

Morgan Hunter HealthSearch

NAS Recruitment Communications

National Healthcare Career Network

National Student Nurses’ Association

Nurse.com

NurseTogether.com

Peoplemenders.com

Pre-Check

RXinsider, Ltd.

Scrubs Magazine

Shaker Recruitment Advertising & Communications

Shiftwise

Simply Hired

SkillSurvey, Inc.

SLACK Incorporated

Springer Publishing

Talent Plus

TalentWise, Inc.

TMP Worldwide

Tweet My Jobs

Universal Background Screening, Inc.

*Not a comprehensive list

Past Exhibitors Include*




42ND ANNUAL IMAGE

CONFERENCE

Home to the 42nd Annual NAHCR IMAGE Conference, The Cosmopolitan of Las Vegas is just 3 miles from the Las Vegas Airport and on the world famous Las Vegas Strip.

The Cosmopolitan is the most original destination in the heart of The Las Vegas Strip. This unique luxury resort & casino is unlike any other. Enjoy oversized residential-styled living spaces with private terraces and breathtaking views of the Las Vegas skyline. Dining is reinvented with a one-of-a-kind restaurant collection featuring world class chefs making their Vegas debut including David Myers, Scott Conant and José Andrés along with authen-tic dining options by famed restaurateurs Costas Spiliadis, The One Group and brothers Bruce & Eric Bromberg. Stylish design and art engage cultural sensibilities while a vibrant nightlife scene captivates perceptions. The Pool District offers panoramic views and unrivaled service, allowing guests to choose between three distinct pool experiences. Combine it all with an eclectic mix of hand-selected boutiques, a 100,000 square-foot casino fea-turing first-of-their-kind casino cabanas, Marquee Nightclub & Dayclub and the serenity of Sahra Spa & Hammam to redefine your luxury resort experience.

Hotel & Transportation Information

Internet Access: NAHCR is pleased to provide complimen-tary wireless Internet access in the NAHCR meeting space.

Check-In/Check-Out: Check-in at 3:00 p.m. and check-out at 11:00 a.m. Early check-in and late check-out requests will be accommodated on a request basis and should be directed to the hotel.

NAHCR Conference Hotel Rates: The IMAGE Conference hotel rate is $173 single/double, $203 triple and $233 quad occupancies. The conference rate will be honored three nights pre/post of the conference dates based on hotel availability. The deadline to make your hotel reservations is June 20, 2016.

Please support NAHCR by making your reservations at the head-quarters hotel.

The Cosmopolitan of Las Vegas is the official housing provider for the 2016 NAHCR IMAGE Conference. NAHCR has worked diligently with the hotel to establish a room block and negotiate an optimum room rate for its attendees and exhibitors where all NAHCR associated functions will be held. Attendees are encour-aged to stay at the host hotel so that NAHCR and its members can benefit from the hotel’s reduced costs that in turn, lead to keeping registration costs and exhibit fees down for the participants.

Make your reservations now by booking online at https://resweb.passkey.com/go/SNAHC6 or by calling 855-435-0005 and reference the group name 2016 NAHCR Annual IMAGE Conference and your group code, SNAHC6.

Hotel description courtesy of The Cosmopolitan of Las Vegas.

Transportation: More than 10 taxi companies provide ser-vice to and from the airport and locations throughout Las Vegas. The hotel is 3 miles from the airport.

THE COSMOPOLITAN OF LAS VEGAS3708 Las Vegas Blvd. S., Las Vegas, NV 89109

Telephone: 702-698-7000

http://www.neworleans.hyatt.com/en/hotel/our-hotel.html

By applying for exhibit space, your company agrees to comply with all rules and regulations outlined below and further agrees to abide by the decisions of NAHCR exhibit management with respect to interpretation of these rules. Please be sure that the company representatives attending the conference are aware of and adhere to these rules.

1. Exhibit Representatives. Each exhibitor is entitled to two complimentary full-meeting registrations (does not include pre-conference workshops). Each additional exhibit hall only badge is $75. Exhibit hall only passes do not provide access to educational sessions.

2. Assignment of Space. Space assignments will be made based on the following criteria: Sponsorship level, Institutional member, booth size and commitment date. Every effort will be made to respect the exhibitors’ space choices whenever possible, but NAHCR’s (hereafter known as “exhibit management”) decision shall be final. Exhibit management reserves the right to transfer assignments when such action is deemed to be in the best interest of the total exhibit effort. Viper Tradeshow Services submits the exhibit hall floor plan to all appropriate authorities for approval in advance of the show dates. However, NAHCR reserves the right to relocate booths if required by fire department regulations. NAHCR will make every effort to contact any affected exhibitors in advance of relocation.

3. Payment. Full payment of exhibit fees or sponsorship is required with this contract. Please make checks payable to: NAHCR, P.O. Box 14365, Lenexa, KS 66285-4365, USA. All telephone inquiries 913-895-4627; FAX 913-895-4652. International funds must be submitted on a U.S. bank in U.S. equivalents.

4. Refund for Cancellation. Should the exhibitor be unable to occupy and use the exhibit space contracted for, he or she shall promptly notify exhibit management in writing. All sums paid by the exhibitor, less a service charge of $250, will be refunded. No refunds will be made after May 13, 2016.

5. Eligible Exhibits. Exhibit management reserves the right to determine the eligibility of any company or product for inclusion in the exhibition.

6. Booth Equipment and Services. Each 10’ x 10’ exhibit space includes a 8’ back drape and 3’ high side drape. All other items (i.e., table, chairs, etc.) can be purchased through the official decorating company. Show colors are black and silver, and the exhibit hall is carpeted.

7. Contractor Service Information. In the best interest of the exhibitors, exhibit management has selected Viper Tradeshow Services, contact person Belinda Schlueter at 816-587-1882, to serve as official contractors to provide various services to the exhibitors. It is agreed that the exhibitor will abide by and comply with the rules and regulations concerning local unions having agreement with the exhibition facility or with authorized contractors employed by exhibit management. Complete information, instructions and electrical work, and cleaning, etc. will be included in the Exhibitor Service Kit, to be distributed after space has been confirmed. An Exhibitor Service Center will be maintained on the exhibit floor until the opening of the exhibit hall to facilitate service requests from exhibitors. Absolutely no shipments may be sent in advance to the hotel. The Cosmopolitan of Las Vegas WILL NOT accept advance direct shipments to the hotel. ALL exhibitor shipments must be shipped in advance to Viper’s warehouse. Shipment fees to the warehouse include delivery to the hotel, delivery to the booth, storage of empties and return of empties at the close of the event. The Exhibitor Service Kit will provide you with shipping instructions.

8. Security. Security will be provided during the hours that the exhibit hall is not open by exhibit management during the show, beginning on the day of setup until tear down. However, each exhibitor should make provisions to safeguard his/her goods from the time they are placed in the booth until the time they are removed. Exhibit management will not be responsible for loss or damage due to any cause. All Exhibitors must wear the official exhibitor’s name badge for admission to and while in the exhibit hall.

9. Booth Construction and Arrangement. Exhibits shall be arranged so as not to obstruct the general view, nor hide the exhibits, of others. Plans for specially-built displays not in accordance with regulations are to be submitted to exhibit management before construction is ordered. Regular and specially-built back walls, including signs, may not exceed an overall height of 10’. The maximum booth height of 10’ may extend out ½ the depth of the booth from the back wall. Height limitation of the display in the balance of the area is 36”, except for product and equipment on display which in itself may exceed this height. It is expressly agreed by the exhibitor that in the event he or she fails to install his or her products in his or her exhibit space, or fails to pay the space rental at the time specified, exhibit management shall have the right to take possession of said space and lease some or any part thereof to such parties and upon such terms and conditions as it may deem appropriate.

10. No dismantling will be permitted before closing time. No exhibitor shall have the right prior to closing of the exhibition to pack or remove articles in exhibit without permission from, and approval in writing by, exhibit management. Violation will result in a $250 fine. Please allow adequate time when making your travel plans.

11. Use of Exhibit Space. Exhibitors agree not to assign or sublet any space allotted to them without written consent of exhibit management, nor to display or advertise goods other than those manufactured or carried by them in the regular course of business. No persons, firm or organization not having contracted with exhibit management for the occupancy of space in the exhibit

will be permitted to display or demonstrate its products, processes or services, distribute advertising materials in the halls or corridors, or in any other way occupy or use the facilities for purposes inconsistent with these regulations.

12. Exhibitor Representative. Each exhibitor must name at least one person to be his or her representative in connection with the installation, operation and removal of the exhibit. Such representative shall be authorized to enter into such service contracts as may be necessary, and for which the exhibitor shall be responsible.

13. Restrictions. Exhibit management reserves the right to restrict exhibits which are objectionable because of noise, glaring or flashing lights, method of operation, or any other reason, and also to prohibit or evict any exhibit which, in the opinion of exhibit management, may detract from the general character of the exhibit. This reservation includes persons, things, conduct, printed matter or anything exhibit management judges to be objectionable. In the event of such restriction or eviction, exhibit management is not liable for any refund of any amount paid hereunder. No display material exposing an unfinished surface to neighboring booths will be permitted. Demonstrations must be so located that crowds collected will be within the exhibitor’s space, and not blocking aisles or neighboring exhibits. Contests of any kind must first be approved in writing by exhibit management. Photographing and videotaping within the exhibit hall is prohibited except by the official NAHCR photographer unless requested in writing to exhibit management for approval.

14. Exhibitor Activities. Exhibitor agrees not to schedule or conduct any outside activity, including, but not limited to, receptions, seminars, symposia and hospitality suites that are in conflict with the official program of NAHCR, whether such activities are held at or away from the hotel, except with written approval of exhibit management. Exhibitor will submit to exhibit management by May 13, 2016, any program exhibitor intends to hold at, or in conjunction with, its exhibit, for written approval as to time and place.

15. Responsibility. If the exhibitor fails to comply in any respect with the terms of this agreement, exhibit management shall have the right, without notice to the exhibitor, to offer said space to another exhibitor, or to use said space in any other manner. This shall not be construed as affecting the responsibility of the exhibitor to pay the full amount specified by the contract.

16. Compliance. The exhibitor assumes all responsibility for compliance with all pertinent ordinances, regulations and codes of duly authorized local, state and federal governing bodies concerning fire, safety, health; together with the rules and regulations of the operators and/or owners of the property wherein the exhibit is held. Cloth decorations must be flameproof. Wiring must comply with fire department and underwriters’ rules.

17. Liability. NAHCR, Viper Tradeshow Services, The Cosmopolitan of Las Vegas and Applied Measurement Professionals, Inc., their agents or employees, shall not be responsible for any loss, theft, or damage to the property of the exhibitor, his or her employees or representatives. Further, exhibit management will not be liable for damage or injury to persons or property during the term of this agreement from any cause whatsoever by reason of the use or occupancy of the exhibit space by the exhibitor or his assigns, and the exhibitor shall indemnify and hold harmless exhibit management from all liability, which might ensue from any cause whatsoever. If the exhibitor’s materials fail to arrive, the exhibitor is nevertheless responsible for all amounts due hereunder. Exhibitors are advised to carry special insurance to cover exhibit material against damage and loss, and public liability insurance against injury to the person or property of others.

18. Cancellation or Termination of Exhibition. In the event that the premises where the exhibition is to be held shall, in the sole determination of exhibit management, become unfit or unavailable for occupancy, or shall be substantially interfered with, by reason of picketing, strike, embargo, injunction, act of war, act of God, fire or state of emergency declared by any government agency or by reason of any municipal, state or federal law or regulation or by reason of any other occurrence beyond the control of exhibit management, exhibit management may cancel or terminate the exhibition. In the event of such cancellation or termination, the exhibitor waives any and all claims the exhibitor might have against exhibit management for damages or expenses and agrees to accept in complete settlement and discharge of all claims against exhibit management the exhibitor’s prorated share of the total amount paid by all exhibitors less all costs and expenses incurred by exhibit management in connection with the exhibition, including a reserve for future claims and expenses in connection therewith. In case exhibit management shall for any reason determine to cancel or terminate the exhibition, the exhibitor waives all claims the exhibitor might have against exhibit management for damages or expenses and agrees to accept in complete satisfaction and discharge of all claims against exhibit management a refund of all amounts paid by the exhibitor to exhibit management in accordance with this agreement.

19. Management. Exhibit management reserves the right to interpret, amend and enforce these regulations as it deems appropriate to ensure the success of the exhibition.

NAHCR EXHIBITOR RULES & REGULATIONS

NAHCR IMAGE 2016 Conference Exhibitor Prospectus

Documents

Transcript of NAHCR IMAGE 2016 Conference Exhibitor Prospectus