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U.S. DEPARTMENT OF EDUCATION

Education Data Exchange Network (EDEN)

N046 – Limited English Proficiency (LEP) Program

File SpecificationsVersion 5.1

SY 2008–09

June 2009

U.S. DEPARTMENT OF EDUCATION N046 – LEP Program File Specifications v5.1

This technical guide was produced under U.S. Department of Education Contract No. GS00F0049M–ED05P01299 with Perot Systems Government Services, Inc. Brandon Scott served as the contracting officer’s representative. No official endorsement by the U.S. Department of Education of any product, commodity, service or enterprise mentioned in this publication is intended or should be inferred.

U.S. Department of EducationArne DuncanSecretary

Office of Planning, Evaluation and Policy DevelopmentCarmel MartinAssistant Secretary

June 2009

This technical guide is in the public domain. Authorization to reproduce it in whole or in part is granted. While permission to reprint this publication is not necessary, the citation should be: U.S. Department of Education, Office of Planning, Evaluation and Policy Development, N046 – Limited English Proficiency (LEP) Program File Specifications, Washington, D.C., 2008.

This technical guide is also available on the Department’s Web site at: http://www.ed.gov/edfacts

On request, this publication is available in alternate formats, such as Braille, large print, or computer diskette. For more information, please contact the Department’s Alternate Format Center at (202) 260–0852 or (202) 260–0818.

June 2009 i SY 2008-09

http://www.ed.gov/edfacts/


DOCUMENT CONTROLDOCUMENT INFORMATION

Title: N046 – Limited English Proficiency (LEP) Program File Specifications

Revision: Version 5.1

Issue Date: June 2009

Security Level: Unclassified – For Official Use Only

Filename: document.doc.doc

DOCUMENT HISTORYVersion Number Date Summary of Change

1.0 Version 1.0 or subsequent updates (i.e., 1.1, 1.2, etc) of this file specification is used to build files for SYs 2003-04 and 2004-05.

2.0 Version 2.0 or subsequent updates (i.e., 2.1, 2.2, etc) of this file specification is used to build files for SY 2005-06.

3.0 Version 3.0 or subsequent updates (i.e., 3.1, 3.2, etc) of this file specification is used to build files for SY 2006-07

4.0 Version 4.0 or subsequent updates (i.e., 4.1, 4.2, etc) of this file specification is used to build files for SY 2007-08

5.0 October 2008 Replaced SY 2007-08 with SY 2008-09. 2.0, 4.2, 5.2, and 6.2 – Updated guidance on racial ethnic. 4.3, 5.3, and 6.3 – Added note that examples use 5 original

permitted values and updated data file examples for SY 2008-09.

5.1 June 2009 1.1, 4.2, 5.2, and 6.2 – Removed NOTCOLLECT from list of permitted values for data elements Sex (Membership) and Disability Status (Only).

RELEASE AUTHORIZATION Name Signature / DateAuthor

QA

Release Authority

June 2009 ii SY 2008-09


PREFACEThis document provides technical instructions for building files that can be submitted through the Education Data Exchange Network (EDEN). This document is used in coordination with the EDFacts Workbook, EDFacts Business Rules Guide and the EDEN Submission System User Guide.

EDEN is a centralized, coordinated repository of state reported, K through 12, educational data residing at the U.S. Department of Education. The EDEN Submission System is an electronic system that facilitates the efficient and timely transmission of data from SEAs to the U.S. Department of Education.

June 2009 iii SY 2008-09


CONTENTSDOCUMENT CONTROL.....................................................................iiPREFACE...................................................................................... iii1.0 PURPOSE.................................................................................1

1.1 Changes from the SY 2007–08 File Specifications.......................................11.2 Requirements for Submitting this Data Group...............................................1

2.0 GUIDANCE FOR SUBMITTING THIS FILE......................................32.1 Definitions......................................................................................................4

3.0 FILE NAMING CONVENTION.......................................................63.1 Population Status..........................................................................................6

4.0 STATE EDUCATION AGENCY LIMITED ENGLISH PROFICIENCY (LEP) PROGRAM FILE........................................................................74.1 Header Record Definition..............................................................................74.2 Data Record Definition..................................................................................84.3 SEA Limited English Proficiency (LEP) Program File Examples.................104.3.1 Partial Record Sample for Fixed Format SEA LEP Program File................104.3.2 Partial Record Sample for Comma–Delimited File Format SEA Limited

English Proficiency (LEP) Program File......................................................114.3.3 Partial Record Sample for Tab–Delimited File Format SEA Limited English

Proficiency (LEP) Program File...................................................................115.0 LEA LIMITED ENGLISH PROFICIENCY (LEP) PROGRAM FILE........12

5.1 Header Record Definition............................................................................125.2 Data Record Definition................................................................................135.3 LEA Limited English Proficiency (LEP) Program File Example...................155.3.1 Partial Record Sample for Fixed Format LEA Limited English Proficiency

(LEP) Program File......................................................................................155.3.2 Partial Record Sample for Comma–Delimited File Format LEA Limited

English Proficiency (LEP) Program File......................................................165.3.3 Partial Record Sample for Tab–Delimited File Format LEA Limited English

Proficiency (LEP) Program File...................................................................166.0 SCHOOL LIMITED ENGLISH PROFICIENCY (LEP) PROGRAM FILE. 17

6.1 Header Record Definition............................................................................176.2 Data Record Definition................................................................................186.3 School Limited English Proficiency (LEP) Program File Example...............206.3.1 Partial Record Sample for Fixed Format School Limited English Proficiency

(LEP) Program File......................................................................................206.3.2 Partial Record Sample for Comma–Delimited File Format School Limited

English Proficiency (LEP) Program File......................................................216.3.3 Partial Record Sample for Tab–Delimited File Format School Limited

English Proficiency (LEP) Program File......................................................21

June 2009 iv SY 2008-09


1.0 PURPOSEThis document contains official instructions for building fixed and delimited files to submit EDFacts Data Group: Limited English Proficiency (LEP) Program Tables, ID# 123. The definition for this data group is in the row “Table Name” in Table 4.2-1.

A separate document contains the XML file formats. General guidance for constructing all file types may be found in the EDFacts Workbook.

The data group in this file specification is intended to supply part of the Title III Biennial Evaluation Report and Consolidated State Performance Report (CSPR), Part I data. LEA level data collected through this file is also used for the Non-Fiscal Survey of the Common Core of Data (CCD). School level data will be used by the Office for Civil Rights (OCR).

1.1 Changes from the SY 2007–08 File Specifications

The guidance on racial ethnic data has been removed from this file specification. Users should use the guidance in the document “EDFacts Guidance on Submitting Racial Ethnic Data.”

NOTCOLLECT is no longer a valid permitted value for data elements Sex (Membership) and Disability Status (Only).

1.2 Requirements for Submitting this Data Group

This data group is submitted at the following levels: SEA LEA School

The following table indicates the valid combinations of categories and the subtotals and/or totals needed for this file. An “X” in the column indicates that the column must be populated when reporting that particular category. The total indicator must be either “Y” (Yes) or “N” (No). If the record is for a detail count, specify an “N” (No). If the record is for a subtotal or grand total, specify a “Y” (Yes).

Table 1.2–1: Limited English Proficiency (LEP) Program Table, Required Categories, and Applicable Totals

Category Set Table Name RacialEthnic Sex (Membership) Disability Status

(Only)Total

Indicator Comments

Category Set A LEP X X N

LEP Students by Racial Ethnic and Sex (Membership).

June 2009 1 SY 2008-09


Category Set Table Name RacialEthnic Sex (Membership) Disability Status

(Only)Total

Indicator Comments

Category Set B LEP X X N

LEP Students by Sex (Membership) and Disability Status (Only). Does not include all students.

Subtotal 1 LEP X YSubtotal by Sex (Membership)

Grand Total LEP Y Grand Total

June 2009 2 SY 2008-09


2.0 GUIDANCE FOR SUBMITTING THIS FILEThis file specification collects data on LEP students in programs designed for LEP students. This includes students served through NCLB Title III and students receiving LEP services through other programs designed for LEP students. Other files collect data on LEP students include: enrolled as of October 1 (N/X047), enrolled during the school year (N/X141), assessed in native languages (N/X049), English language proficiency testing (N/X139), and English language proficiency testing, one point in time (N/X137). Files that collect data on Title III LEP students include: served (N/X116), English language instruction educational program testing (N/X138), English language proficiency testing (N/X050), and Title III Former students (N/X126).

See below for additional guidance concerning this file:

What is the reporting period for this file? The reporting period for this data is a student count based on October 1 enrollment.

Which Education Units should be included in the file?Include all LEAs and schools with students in membership.

Which Education Units should not be included in the file?Do not include LEAs or schools with no students in membership.

How do I report racial ethnic data?The document “EDFacts Guidance on Submitting Racial Ethnic Data” contains directions on how to report racial ethnic data.

In Category Set B how do I report children who do not have a disability?For Category Set B only report students that have one or more disabilities according to IDEA. Children who do not have disabilities in according to IDEA do not need to be included in this category set.

Why is this file collected at the school level?Data reported at the school level are optional for this year and will be used by the Office for Civil Rights (OCR).

How should I handle zero counts?SEA level submission - Zero counts must be included for the category set, subtotal and Grand total. LEA and School level submissions – If the count for an entire LEA/School is zero, submit only Grand Total as zero.

How should I handle Missing data?SEA level submission – Submit data when data are available.

June 2009 3 SY 2008-09


2.1 Definitions

This collection uses the definitions detailed below:

Limited English ProficientIn coordination with the State’s definition based on Title 9 of ESEA, students:

(A) who are aged 3 through 21;(B) who are enrolled or preparing to enroll in an elementary school or a secondary

school;(C) (who are i, ii, or iii)

(i) who were not born in the United States or whose native languages are languages other than English;

(ii) (who are I and II)(I) who are a Native American or Alaska Native, or a native

resident of the outlying areas; and (II) who come from an environment where languages other than

English have a significant impact on their level of language proficiency; or

(iii) who are migratory, whose native language are languages other than English, and who come from an environment where languages other than English is dominant; and

(D) whose difficulties in speaking, reading, writing, or understanding the English language may be sufficient to deny the individuals1 (who are denied i or ii or iii)

(i) the ability to meet the State’s proficient level of achievement on State assessments described in section 1111(b) (3);

(ii) the ability to successfully achieve in classrooms where the language of instruction is English; or

(iii) the opportunity to participate fully in society.2

To be classified as limited English proficient, an individual must be A, B, C, and D. For C, an individual can be i, ii, or iii. If C-ii, the individual must be I and II. For D, an individual must be denied i or ii or iii.

Children with DisabilitiesChildren having mental retardation, a hearing impairment including deafness, a speech or language impairment, a visual impairment including blindness, serious emotional disturbance (hereafter referred to as emotional disturbance), an orthopedic impairment, autism, traumatic brain injury, developmental delay, another health impairment, a specific learning disability, deaf-blindness, or multiple disabilities, and who, by reason thereof, receive special education and related services under the Individuals with Disabilities Education Act (IDEA) according to an individualized education program (IEP), individual family service plan (IFSP), or services plan.3

1 “Difficulties in speaking, reading, writing, or understanding the English language” must be determined by a valid English language proficiency assessment.2 Definition is based on Section 9101(25) of ESEA.3 Definition adapted from P.L. 108-446, Section 602(3), 34 C.F.R. Part 300.8(1)(a)

June 2009 4 SY 2008-09


3.0 FILE NAMING CONVENTIONBeing able to readily identify any particular file transmission is an important consideration for users of the EDEN Data Submission System. Being able to identify a particular file can greatly facilitate any technical assistance that may be requested by the state. A maximum of 25 characters (including the file extension) is allowed for the file name. The following is the naming convention for Limited English Proficiency (LEP) Program file submissions:

sslevLEPPROGRMvvvvvvv.ext

Where:ss = Two–character USPS State Abbreviation for the submitting

SEA.lev = Three–character abbreviation for the level submitted. Use:

SEA for a State Education Agency Limited English Proficiency (LEP) Program submissionLEA for a Local Education Agency Limited English Proficiency (LEP) Program submissionSCH for a School Limited English Proficiency (LEP) Program submission

Filename = LEPPROGRM (no more than nine characters)vvvvvvv = Up to seven–character alphanumeric string designated by the

SEA to uniquely identify the individual submission (e.g., ver0001, v010803)

.ext = Three–character file extension identifying the file format as follows:

.txt – fixed format

.csv – comma–delimited format

.tab – tab–delimited format

3.1 Population Status

The “Pop” column in the header and data records is coded as follows:

M - Mandatory, this field must always be populated A - This field is populated in accordance with table 1.2-1 O - Optional, data in this field is optional

June 2009 5 SY 2008-09


4.0 STATE EDUCATION AGENCY LIMITED ENGLISH PROFICIENCY (LEP) PROGRAM FILE

This section describes the fixed file and delimited file specifications used to transmit information pertaining to the SEA Limited English Proficiency (LEP) Program File. The file type is specified in the header record.

4.1 Header Record Definition

The header record is required and is the first record in every file submitted to the EDEN Submission System. The purpose of the header record is to provide information as to the file type, number of Data Records in the file, file name, file identifier, and file reporting period.

Section 4.3 contains examples of the header record.

Table 4.1–1: Limited English Proficiency (LEP) Program File, SEA Header RecordData Element

NameStart

Position Length Type Pop Definition / Comments Permitted Values

File Type 1 50 String M Identifies the type of file being submitted. SEA LEP DEMOGRAPHIC

Total Records in File

51 10 Number M The total number of Data Records contained in the file. The header record is NOT included in this count.

File Name (Including file extension)

61 25 String M File Name and extension are provided by the SEA. The file name should be the same as the external file name. (Please see File Naming Convention in Section 3.0 of this document.)

File Identifier 86 32 String M Any combination of standard characters to further identify the file as specified by the SEA, e.g., a date, person’s name, and version number.

File Reporting Period

118 9 String M Enter the Academic School Year for which data is being reported. The required format for entering the File Reporting Period is "CCYY–CCYY" or "CCYY CCYY", where either a hyphen or a space must separate the beginning and ending years (e.g., 2008–2009 or 2008 2009).

Filler 127 318 String M Leave filler field blank.

Carriage Return / Line Feed (CRLF)

445 1 M

June 2009 6 SY 2008-09


4.2 Data Record Definition

Data Records are required and immediately follow the header record in every file submitted to the EDEN Submission System. Data Records provide counts for the specified categories as well as subtotals and grand totals.

Section 4.3 contains examples of Data Records.

Table 4.2–1: Limited English Proficiency (LEP) Program File, SEA Data RecordData

Element Name

StartPosition Length Type Pop Definition / Comments Permitted Values

File Record Number

1 10 Number M A sequential number assigned by the State that is unique to each row entry within the file.

ID 559FIPS State Code

11 2 String M The two–digit Federal Information Processing Standards (FIPS) for the state, District of Columbia, and the possessions and freely associated areas of the United States (e.g., Puerto Rico).

For a list of valid FIPS State Codes, refer to the EDFacts Workbook.

ID 570State Agency Number

13 2 String M A number used to uniquely identify state agencies. This ID cannot be updated through this file.

01 – State Education Agency



Table Name 49 20 String M The unduplicated number of limited English proficient (LEP) students enrolled in English language instruction educational programs designed for LEP students.

LEP


Racial Ethnic 84 15 String A See “EDFacts Guidance on Submitting Racial Ethnic Data”

See “EDFacts Guidance on Submitting Racial Ethnic Data”MISSING

Sex (Membership)

99 15 String A The concept describing the biological traits that distinguish the males and females of a species.

M – MaleF – FemaleMISSING

Disability Status (Only)

114 15 String A An indication that children (students) are Children with Disabilities (IDEA).

WDIS – Children with one or more disabilities (IDEA)MISSING




Filler 174 15 String M Leave filler field blank. Filler 189 15 String M Leave filler field blank.



June 2009 7 SY 2008-09


Data Element

NameStart


Total Indicator

234 1 String M An indicator that defines the count level (i.e., detail level, subtotal level or grand total level).

N – specifies detail levelY – specifies a subtotal or grand total level

Explanation 235 200 String O Submitted files will be processed through various edit checks. When unusual conditions are detected, warning errors may be issued, even though the data may be valid. When this occurs, an explanation responding to the warning may be submitted with the data, or after files have been processed. The U.S. Department of Education will verify explanations, and after verification, accept the data.

Student Count

435 10 Number M If the count provided is either a subtotal or grand total, it must be equal to or greater than the sum of its parts.


445 1 M

June 2009 8 SY 2008-09


4.3 SEA Limited English Proficiency (LEP) Program File Examples

The examples use the codes when a state submits racial ethnic data under the original 5 racial ethnic permitted values.

4.3.1Partial Record Sample for Fixed Format SEA LEP Program FileThe following text shows a portion of the header row and data rows.The highlighted ruler line is provided to help the reader visually identify the column placement of the data. The ruler line should not be included in submitted files.

∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5SEA∙LEP∙DEMOGRAPHIC∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7∙∙∙∙∙∙∙∙∙EUSEALEPPROGRMver0005.txtSEA∙LEP∙Program∙Tabl1∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙LEP∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙AM∙∙∙∙∙∙∙∙∙∙∙∙∙M∙∙∙∙∙∙2∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙LEP∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙AM∙∙∙∙∙∙∙∙∙∙∙∙∙F∙∙∙∙∙∙3∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙LEP∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙M∙∙∙∙∙∙4∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙LEP∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙F∙∙∙∙∙∙5∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙LEP∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙M∙∙∙∙∙∙6∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙LEP∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙F∙∙∙∙∙∙7∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙LEP∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

June 2009 9 SY 2008-09


4.3.2Partial Record Sample for Comma–Delimited File Format SEA Limited English Proficiency (LEP) Program File

The following text shows a portion of the header row and data rows.*

SEA LEP DEMOGRAPHIC,7,EUSEALEPPROGRMver0005.CSV,SEA LEP Program Version 5.0,2008-2009,¶1,80,01,,,LEP,,AM,M,,,,,,,,,N,,10¶2,80,01,,,LEP,,AM,F,,,,,,,,,N,,10¶3,80,01,,,LEP,,,M,WDIS,,,,,,,,N,,10¶4,80,01,,,LEP,,,F,WDIS,,,,,,,,N,,10¶5,80,01,,,LEP,,,M,,,,,,,,,Y,,20¶6,80,01,,,LEP,,,F,,,,,,,,,Y,,20¶7,80,01,,,LEP,,,,,,,,,,,,Y,,40¶

4.3.3Partial Record Sample for Tab–Delimited File Format SEA Limited English Proficiency (LEP) Program File

The following text shows a portion of the header row and data rows. *

SEA LEP DEMOGRAPHIC>7>EUSEALEPPROGRMver0005.TAB>SEA LEP Program Version 5.0>2008-2009>¶1>80>01>>>LEP>>AM>M>>>>>>>>>N>>10¶2>80>01>>>LEP>>AM>F>>>>>>>>>N>>10¶3>80>01>>>LEP>>>M>WDIS>>>>>>>>N>>10¶4>80>01>>>LEP>>>F>WDIS>>>>>>>>N>>10¶5>80>01>>>LEP>>>M>>>>>>>>>Y>>20¶6>80>01>>>LEP>>>F>>>>>>>>>Y>>20¶7>80>01>>>LEP>>>>>>>>>>>>Y>>40¶

* Using EXCEL will produce extraneous delimiters at the end of the header record. They will be disregarded during file processing and so will not generate a file format error.*

June 2009 10 SY 2008-09


5.0 LEA LIMITED ENGLISH PROFICIENCY (LEP) PROGRAM FILE

This section describes the fixed file and delimited file specifications used to transmit information pertaining to the LEA Limited English Proficiency (LEP) Program File. The file type is specified in the header record.



See Section 5.3 for examples of the header record.

Table 5.1–1: Limited English Proficiency (LEP) Program File, LEA Header RecordData

Element Name


File Type 1 50 String M Identifies the type of file being submitted. LEA LEP DEMOGRAPHIC







118 9 String M Enter the Academic School Year for which data is being reported. The required format for entering the File Reporting Period is "CCYY–CCYY" or "CCYY CCYY", where either a hyphen or a space must separate the beginning and ending years, e.g., 2008–2009 or 2008 2009.



445 1 M

June 2009 11 SY 2008-09




See Section 5.3 for examples of the Data Record.

Table 5.2–1: Limited English Proficiency (LEP) Program File, LEA Data RecordData

Element Name


File Record Number








ID 4State LEA Identifier

15 14 String M The identifier assigned to a local education agency (LEA) by the state education agency (SEA). Also known as State LEA ID. This data element cannot be updated through this file.



LEP




Sex (Membership)










June 2009 12 SY 2008-09


Data Element

NameStart





Total Indicator

234 1 String M An indicator that defines the count level (i.e., detail level, subtotal level or grand total level).



Student Count

435 10 Number M If the count provided is either a subtotal or grand total, it must be equal to or greater than the sum of its parts.


445 1 M

June 2009 13 SY 2008-09


5.3 LEA Limited English Proficiency (LEP) Program File Example


5.3.1Partial Record Sample for Fixed Format LEA Limited English Proficiency (LEP) Program File

The following text shows a portion of the header row and data rows.The highlighted ruler line is provided to help the reader visually identify the column placement of the data. The ruler line should not be included in submitted files.

∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5LEA∙LEP∙DEMOGRAPHIC∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7∙∙∙∙∙∙∙∙∙EULEALEPPROGRMver0005.txtLEA∙LEP∙Program Tabl1∙∙∙∙∙∙∙∙∙800100619AEMSCHOOL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙LEP∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙AM∙∙∙∙∙∙∙∙∙∙∙∙∙M∙∙∙∙∙∙2∙∙∙∙∙∙∙∙∙800100619AEMSCHOOL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙LEP∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙AM∙∙∙∙∙∙∙∙∙∙∙∙∙F∙∙∙∙∙∙3∙∙∙∙∙∙∙∙∙800100619AEMSCHOOL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙LEP∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙M∙∙∙∙∙∙4∙∙∙∙∙∙∙∙∙800100619AEMSCHOOL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙LEP∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙F∙∙∙∙∙∙5∙∙∙∙∙∙∙∙∙800100619AEMSCHOOL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙LEP∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙M∙∙∙∙∙∙6∙∙∙∙∙∙∙∙∙800100619AEMSCHOOL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙LEP∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙F∙∙∙∙∙∙7∙∙∙∙∙∙∙∙∙800100619AEMSCHOOL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙LEP∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

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5.3.2Partial Record Sample for Comma–Delimited File Format LEA Limited English Proficiency (LEP) Program File


LEA LEP DEMOGRAPHIC,7,EULEALEPPROGRMver0005.CSV,LEA LEP Program Version 5.0,2008-2009,¶1,80,01,00619AEMSCHOOL,,LEP,,AM,M,,,,,,,,,N,,10¶2,80,01,00619AEMSCHOOL,,LEP,,AM,F,,,,,,,,,N,,10¶3,80,01,00619AEMSCHOOL,,LEP,,,M,WDIS,,,,,,,,N,,10¶4,80,01,00619AEMSCHOOL,,LEP,,,F,WDIS,,,,,,,,N,,10¶5,80,01,00619AEMSCHOOL,,LEP,,,M,,,,,,,,,Y,,20¶6,80,01,00619AEMSCHOOL,,LEP,,,F,,,,,,,,,Y,,20¶7,80,01,00619AEMSCHOOL,,LEP,,,,,,,,,,,,Y,,40¶

5.3.3Partial Record Sample for Tab–Delimited File Format LEA Limited English Proficiency (LEP) Program File


LEA LEP DEMOGRAPHIC>7>EULEALEPPROGRMver0005.TAB>LEA LEP Program Version 5.0>2008-2009>¶1>80>01>00619AEMSCHOOL>>LEP>>AM>M>>>>>>>>>N>>10¶2>80>01>00619AEMSCHOOL>>LEP>>AM>F>>>>>>>>>N>>10¶3>80>01>00619AEMSCHOOL>>LEP>>>M>WDIS>>>>>>>>N>>10¶4>80>01>00619AEMSCHOOL>>LEP>>>F>WDIS>>>>>>>>N>>10¶5>80>01>00619AEMSCHOOL>>LEP>>>M>>>>>>>>>Y>>20¶6>80>01>00619AEMSCHOOL>>LEP>>>F>>>>>>>>>Y>>20¶7>80>01>00619AEMSCHOOL>>LEP>>>>>>>>>>>>Y>>40¶


June 2009 15 SY 2008-09


6.0 SCHOOL LIMITED ENGLISH PROFICIENCY (LEP) PROGRAM FILE

This section describes the fixed file and delimited file specifications used to transmit information pertaining to the School Limited English Proficiency (LEP) Program File type. The file type is specified in the header record.



See Section 6.3 for examples of the header record.

Table 6.1–1: Limited English Proficiency (LEP) Program File, School Header RecordData

Element Name


File Type 1 50 String M Identifies the type of file being submitted. SCHOOL LEP DEMOGRAPHIC







118 9 String M Enter the Academic School Year for which data is being reported. The required format for entering the File Reporting Period is "CCYY–CCYY" or "CCYY CCYY", where either a hyphen or a space must separate the beginning and ending years, e.g., 2008–2009 or 2008 2009.


Carriage Return/Line Feed (CRLF)

445 1 M

June 2009 16 SY 2008-09




See Section 6.3 for examples of the Data Record.

Table 6.2–1: Limited English Proficiency (LEP) Program File, School Data RecordData Element

NameStart


File Record Number








ID 4State LEA Identifier

15 14 String M The identifier assigned to a local education agency (LEA) by the state education agency (SEA). Also known as State LEA ID. This data element cannot be updated through this file.

ID 5State School Identifier

29 20 String M The identifier assigned to a school by the state education agency (SEA). Also known as the State School Identification Number. This ID cannot be updated through this file.


LEP




Sex (Membership)








June 2009 17 SY 2008-09


Data Element Name







Total Indicator 234 1 String M An indicator that defines the count level (i.e., detail level, subtotal level or grand total level).



Student Count 435 10 Number M If the count provided is either a subtotal or grand total, it must be equal to or greater than the sum of its parts.


445 1 M

June 2009 18 SY 2008-09

U.S. DEPARTMENT OF EDUCATION N046 - LEP Program File Specifications v5.1

6.3 School Limited English Proficiency (LEP) Program File Example


6.3.1Partial Record Sample for Fixed Format School Limited English Proficiency (LEP) Program File

The following text shows a portion of the header row and data rows.The highlighted ruler line is provided to help the reader visually identify the column placement of the data. The ruler line should not be included in submitted files.

∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5SCHOOL∙LEP∙DEMOGRAPHIC∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7∙∙∙∙∙∙∙∙∙EUSCHLEPPROGRMver0005.txtSCH∙LEP∙Program Tabl1∙∙∙∙∙∙∙∙∙800100619AEMSCHOOL00000000000000000123LEP∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙AM∙∙∙∙∙∙∙∙∙∙∙∙∙M∙∙∙∙∙∙2∙∙∙∙∙∙∙∙∙800100619AEMSCHOOL00000000000000000123LEP∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙AM∙∙∙∙∙∙∙∙∙∙∙∙∙F∙∙∙∙∙∙3∙∙∙∙∙∙∙∙∙800100619AEMSCHOOL00000000000000000123LEP∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙M∙∙∙∙∙∙4∙∙∙∙∙∙∙∙∙800100619AEMSCHOOL00000000000000000123LEP∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙F∙∙∙∙∙∙5∙∙∙∙∙∙∙∙∙800100619AEMSCHOOL00000000000000000123LEP∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙M∙∙∙∙∙∙6∙∙∙∙∙∙∙∙∙800100619AEMSCHOOL00000000000000000123LEP∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙F∙∙∙∙∙∙7∙∙∙∙∙∙∙∙∙800100619AEMSCHOOL00000000000000000123LEP∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

June 2009 19 SY 2008-09

U.S. DEPARTMENT OF EDUCATION N046 - LEP Program File Specifications v5.1

6.3.2Partial Record Sample for Comma–Delimited File Format School Limited English Proficiency (LEP) Program File


SCHOOL LEP DEMOGRAPHIC,7,EUSCHLEPPROGRMver0005.CSV,SCH LEP Program Version 5.0,2008-2009,¶1,80,01,00619AEMSCHOOL,00000000000000000123,LEP,,AM,M,,,,,,,,,N,,10¶2,80,01,00619AEMSCHOOL,00000000000000000123,LEP,,AM,F,,,,,,,,,N,,10¶3,80,01,00619AEMSCHOOL,00000000000000000123,LEP,,,M,WDIS,,,,,,,,N,,10¶4,80,01,00619AEMSCHOOL,00000000000000000123,LEP,,,F,WDIS,,,,,,,,N,,10¶5,80,01,00619AEMSCHOOL,00000000000000000123,LEP,,,M,,,,,,,,,Y,,20¶6,80,01,00619AEMSCHOOL,00000000000000000123,LEP,,,F,,,,,,,,,Y,,20¶7,80,01,00619AEMSCHOOL,00000000000000000123,LEP,,,,,,,,,,,,Y,,40¶

6.3.3Partial Record Sample for Tab–Delimited File Format School Limited English Proficiency (LEP) Program File


SCHOOL LEP DEMOGRAPHIC>7>EUSCHLEPPROGRMver0005.TAB>SCH LEP Program Version 5.0>2008-2009>¶1>80>01>00619AEMSCHOOL>00000000000000000123>LEP>>AM>M>>>>>>>>>N>>10¶2>80>01>00619AEMSCHOOL>00000000000000000123>LEP>>AM>F>>>>>>>>>N>>10¶3>80>01>00619AEMSCHOOL>00000000000000000123>LEP>>>M>WDIS>>>>>>>>N>>10¶4>80>01>00619AEMSCHOOL>00000000000000000123>LEP>>>F>WDIS>>>>>>>>N>>10¶5>80>01>00619AEMSCHOOL>00000000000000000123>LEP>>>M>>>>>>>>>Y>>20¶6>80>01>00619AEMSCHOOL>00000000000000000123>LEP>>>F>>>>>>>>>Y>>20¶7>80>01>00619AEMSCHOOL>00000000000000000123>LEP>>>>>>>>>>>>Y>>40¶


June 2009 20 SY 2008-09


The Department of Education's mission is to promote student achievement and preparation for global competitiveness by fostering educational excellence and ensuring

equal access.

www.ed.gov

June 2009 21 SY 2008-09

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