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MyNetball Training Manual

PLEASE NOTE: We recommend using Google Chrome as your web browser when working with MyNetball.

ii | P a g e Version: 0.14A

TABLE OF CONTENTS

MyNetball Information .................................................................................................................. 1

How to Use Manual 1

Menu Modes Explained 1

User Roles Explained 1

Person Roles & Sub Roles Explained 2

Glossary of Common Terms in MyNetball 3

Help Options 4

Quick Launch 4

Logging On 4

Netball Setup – Association .......................................................................................................... 5

Adding a New User 6

User Maintenance 6

Checking Organisation Details 6

Creating Contact Lists for your Affiliated Clubs 7

Netball Victoria Registrations - Online ........................................................................................ 9

MyNetball Online Registration Set Up 9

Create your Payment Gateway 9

Creating Products 10

Description of Product Fields 11

Setting up the Online Signup Form 12

Description of Online Form Fields 13

Accessing your Signup Form web link 14

Reporting 15

Transaction Report 15

Payment Gateway Report 16

Registration Product Report 17

Person Contact Details 18

Participant Login Management 19

Finding Player Registrations 20

Glossary 21

Netball Victoria Registrations - Registration Manager ............................................................ 22

Adding New Members 23

Checking a Players Registration Date 24

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Registering a Player on behalf of a Club 24

Merging Records 25

Participant Login Management 25

Transfers and Clearances 27

Clearing a Player from one organisation to another 28

Granting and Denying Clearances 28

Enabling Settings for Clearances within an organisation 29

Adding a Role to an existing Record 29

Checking Umpire/Coach Accreditations 30

Creating a Custom Field 30

Adding a Disclaimer 30

E Communications ....................................................................................................................... 31

Email Communications 31

SMS Communications 31

Purchase Credits 32

Sending SMS 32

Email Team Contacts and Members 33

Newsletter Manager 33

Newsletter Portal Setup 34

Create a Sender Address 34

Create a Recipient List 35

Creating Marketing Email 36

Basic/Design Templates 37

Drag and Drop Function 38

MyNetball Competition Module - full instructions .................................................................. 40

Setting up Draw 40

Set Up Wizard 40

Organisation Details 40

Review Competition Settings 40

Competition Settings 41

Set/Rollover Season 41

Setting Current Season 41

Adding New Season 41

Season Settings 42

Copying Data from Season to Season 42

Adding your Venues 43

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Editing an Existing Venue 43

Deleting a Venue 43

Creating Ladder Point Setup 44

Creating Ladder Display Schemes 44

Entering Match Start Times 45

Add Non Playing Dates 46

Managing Grade Setup 47

Add a New Grade 47

Adding Teams to Grades 48

Team Settings 49

Season Settings and Fixture Slots 50

Allocating ladders to Grades 51

Grade Divisions 51

Creating a Draw 52

Round Settings 53

Round Dates 53

Venue Selection 54

Editing the Fixture 55

Editing Teams, Days, Times and Courts 55

Venue Calendar 55

Bulk Changes to Days, Times or Venues 56

Venue Clash Report 58

Creating a Single Day Tournament Draw [Tips] 58

Before Beginning 58

Configuring Fixture Slots for Tournament Mode 58

Creating the Draw 58

Tournament Mode Settings 58

Publish Draw 59

Setting Default Score Sheets 60

Selecting Different Score Sheets for Different Grades 60

Match Manager 61

Printing Score Sheets 62

Entering Results 62

Player Stats 63

Borrowed Player 63

Ladders 64

Calculating Ladders 64

Viewing Ladders - Basic Ladders 64

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Ladders by Round 65

Ladder Adjustments 65

Activating Finals 67

Creating Finals if NO FINALS was Initially Selected 67

Regrading 68

Moving a Team from one Grade to Another Grade 68

Swapping Two Teams 68

Regrading Report 68

Setting Up Awards 69

Entering Votes 70

MyNetball Websites .................................................................................................................... 71

Sample Web Page 71

Setting up the Layout 71

Changing Home Page Layout 72

Changing the Banner 73

Resizing an Image 73

Editing Website Styles and Colours 74

Changing Menu Items 75

Editing Menu 75

Uploading Files and Images 76

Using Drop Box to Increase Website Data 76

Adding News Items 78

Adding Extra Pages 78

Adding Events 80

Slideshow Galleries 80

Adverts 80

Creating the Advert - Maintenance and Placement 81

Creating the Advert - HTML Method 82

Adding Social Media Feeds 85

Renew a Website 85

Linking MyNetball from External Websites 86

Public Portal 87

Public Portal Report 87

Match Report 87

Team Grade Report 87

Fixtures and Results 88

MyNetball Information

How to use this manual

This manual is a detailed document created to support and guide you through all modules of the MyNetball system in Victoria. While in MyNetball there are different menu modes, headings & items, these will be referred to throughout the manual, as below.

Competition Management Competition Participation Website (SportzVault)

Registrations Competition Menu Management

Menu Modes Explained

Depending on your level of access, you will be able to see different menu modes. Although some tasks can be completed in more than one place, mode or menu and the options will vary.

Competition Management - functions relating to the setup and management of a competition and player registration. Competition Participation – functions relating to participation in a competition Website (SportzVault) - relating to managing the setup and content of the website

Typically, Associations will have access to all modules and clubs will have access to Competition Participation and Website.

User Roles Explained

SYSTEM ADMIN Access to high level system administration.

SITE MANAGER Higher level website and competition related maintenance which is typically related to ‘setup’ or ‘configuration’ tasks.

USER MANAGER Access to create and maintain other users. Warning – any user who has this role can effectively grant themselves any other role.

CONTENT MANAGER Website content related maintenance (Eg. Create & maintain Html content, home page, news, events, slideshow galleries).

RESULTS MANAGER Competition results related maintenance (Eg. Clubs: results & scores update, associations: match confirmation, exception reports etc.).

ADMINISTER CHILD A user within an organization which manages competitions between your ‘child’ organizations can administer directly without requiring a separate login to that club.

EMAIL SENDER Sending of email messages.

SMS SENDER Sending of SMS messages & ordering SMS credits.

FINANCIAL MANAGER Access to tasks relating to financial information (Eg. Payments/subscriptions made by players or other people in the system.

UMPIRE MANAGER Umpire related tasks

PERSON MANAGER Creation and editing person records

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Person roles and sub roles explained

Each person that exists in the system is added as a certain role depending on the relationship they have with netball i.e. a coach would have a coach role, a player would have a player role, and an office bearer member would have an office bearer role. Each role also has a sub role i.e. senior coach, junior coach, president, secretary etc.

*ROLES AND REGISTRATION TYPES ARE NOT RELATED!* Roles are important when allocating players to teams, creating your office bearer list, allocating coaches and managers to teams and allocating umpires to games. If the person does not have the relevant role they will not appear on the list to be selected.

Role Sub role

Player Senior Junior NetSetGo AA

Contact Administrator Supporter Parent Other

Umpire

(association only)

Senior Junior

Team Official Senior coach Junior coach Team manager Scorer Other

Office Bearer President Secretary Treasurer Ground contact Other

Subscriber Media reports


Glossary of common terms in MyNetball

Term Definition

Child organisation An organisation which sits below another e.g. a club is a child organisation of an association

Categories Provisional grades created for teams to be nominated into

Clearance The act of moving a participant’s details from one organisation to another (e.g. a move from one club to another club, one association to another association or one club to another association)

Fixture slot Available slots for games to be played created through a combination of venue and allocations vs time allocations

Forms Age groups/groups created for the categories to be grouped into

Grade divisions A collection of grades created to improve the usability of the system to group grades together e.g. U13, U14

Grades The final grades where competitions and/ draws are created

Parent organisation An organisation above another e.g. Netball Victoria is a parent organisation of associations within Victoria

Person Participant Anyone who is created in the system

Principal User An administrative user with access to all modules in MyNetball. There can only be one Principal User for an organisation at any one time

Public Portal A public website (http://my.netball.com.au/) - anyone can access a website to view detailed competition information for all organisations using MyNetball to manage competitions

Registration period The period during which individuals participants can be registered. This is set by your State body

Registration Type The types of memberships e.g. Senior, Junior, NetSetGO

ResultsVault Another name for MyNetball Interact Sport’s product name for the module to manage participants and competitions

Role The involvement a person has in netball e.g. office bearer, umpire, player

Season The period during which competitions are scheduled

SportzVault The public portal website Interact Sport’s product name for the module to manage websites

Template A spread sheet downloaded from the system which may or may not be populated with information, depending on the filter and criteria defined

Transfer The act of copying a participant’s details to another organisation. This is primarily done so that the participant can register at a Registering for a secondary association while maintaining registration at a primary organisation

Venue The court a game is played on

Help Options

There are a number of online help methods if you get stuck:

A ‘Help on this Topic’ function at the top of each page within MyNetball is available & considered to be most helpful.


Within the Organisation mode, there is a help menu with a link directing you to the support system or go to http://helpdesk.interactsport.com/ and submit a ticket, enter as much information as possible and leave your name and contact details. This option is ideal for Users to track your request or issue. Manuals and Quick Reference Guides are available at http://thecentre.netball.com.au/

Quick Launch

As well as menu modes, match manger the quick launch menu allows for quick execution of certain tasks. Before using this ensure that the season setting is correct each time!

Logging On

You should have received an email from ‘ResultsVault Administration’ with your Login ID and Password as well as a link to the MyNetball Home page http://admin-netball.resultsvault.com

If this is the first time your organisation has logged into MyNetball you will be prompted to complete the set up wizard. Once you have completed the Set Up Wizard you are ready to begin using MyNetball.

http://helpdesk.interactsport.com/

http://thecentre.netball.com.au/

http://admin-netball.resultsvault.com/


Netball Setup – Association Creating Login for Administrative Users

System Administrators are able to add new users to their own organisation and their child organisations. i.e. associations and leagues will be responsible to add new users to their clubs.

Note:

Netball Victoria take the security of members’ details that have been recorded in the MyNetball database seriously! MyNetball Users from Associations/Leagues/Clubs must have their own authorised logins, [i.e. User ID & Password], if a user shares their login details with anyone else, it will be considered as a breach of the User Agreement by Netball Victoria and penalties may apply.

To download the User Agreement forms for associations/leagues/clubs go to -

www. http://nvclubhouse.com.au

Below are the user roles that can be allocated to users with a brief description of the access permissions.

SITE MANAGER Higher level website and competition related maintenance which is typically related to ‘setup’ or ‘configuration’ tasks.

USER MANAGER Access to create and maintain other users. Warning – any user who has this role can effectively then grant themselves any other role.

CONTENT MANAGER

Website content related maintenance (eg. Create & maintain Html content, home page, news, events, slideshow galleries).

RESULTS MANAGER

Competition results related maintenance (eg. Clubs: results & scores update, associations: match confirmation, exception reports etc).

ADMINISTER CHILD

A user within an organization who manages competitions between ‘child’ (clubs) can do so directly without requiring a separate login.

EMAIL SENDER Sending of email messages.

SMS SENDER Sending of SMS messages & ordering SMS credits.

FINANCIAL MANAGER

Access to tasks relating to financial information (eg. Payments/subscriptions made by players or other people in the system.

UMPIRE MANAGER

Umpire Related tasks

PERSON MANAGER

Creation and editing person records and tasks related to person records.


Adding a New User –

Please note that if you are creating a user for a club, you will need to administer as the club to create the login.

Go to your home page, click on the drop down key [next to your association/league/club name at top right hand corner]. Click on the drop down key

Click on User List under the heading Users Organisation

Organisation Details Office Bearers Honour Board Contacts for Parent Organisations Notification Subscribers List

Users

User List Login Failures Report Login Ageing Report

You are now in the User Maintenance page, click on + Add New User

User Maintenance

Create login ID (i.e. club name username (person’s name) Add in email address (The user’s Login ID and password for MyNetball will be sent to this email address) Add phone number (will be used for SMS) Select the relevant ‘User Roles’ Select ‘Grade Access’ and ‘Role Access’ restrictions if required Click update. An automated email will be sent to the user with their username and login details.

NOTE : *Denotes a mandatory field.

The Grade and Person Role access options allow you to create users who can only see and update the grades and person records that are relevant to them. Please see Help for more information.

Do not forget to hit the update button below Update

Checking Organisation details

Go to your home page, click on the drop down key [next to your association/league/club name at top right hand

corner].

Click on Organisation Details

Organisation

Organisation Details Office Bearers Honour Board Contacts for Parent Organisations Notification Subscribers List

Check the details are correct and once changes have been made or not you still need to click ‘Update’

http://admin-netball.resultsvault.com/common/pages/admin/EntityDetails.aspx

http://admin-netball.resultsvault.com/common/pages/admin/rv/honourboard.aspx?mode=2


http://admin-netball.resultsvault.com/common/pages/admin/rv/entitygroupcontactmanager.aspx

http://admin-netball.resultsvault.com/common/pages/admin/rv/NotificationSubscribers.aspx

http://admin-netball.resultsvault.com/common/pages/admin/UserList.aspx

http://admin-netball.resultsvault.com/common/pages/admin/LoginFailures.aspx

http://admin-netball.resultsvault.com/common/pages/admin/LoginAgeing.aspx

http://admin-netball.resultsvault.com/common/pages/admin/EntityDetails.aspx



http://admin-netball.resultsvault.com/common/pages/admin/rv/entitygroupcontactmanager.aspx

http://admin-netball.resultsvault.com/common/pages/admin/rv/NotificationSubscribers.aspx


NOTE : This page provides a list of the child organisations [clubs] affiliated to your organisation [associations / leagues]. You are able to access clubs to maintain and control some of the information relating to those clubs. However, to add or remove an organisation from the list, please contact Netball Victoria Member Services. [email protected].

Links available from this page are :

Email – access to the page to enable sending of email to all child organisation on the list.

Logos – if a logo has been uploaded for the club it is displayed here. Logos can be uploaded via the Entity Details page accessible via the actions dropdown – edit details.

Contacts – primary contact nominated by each club. This list of contacts can be used to email, sending SMS, and may optionally be listed in the PDF fixture/handbook. While each individual club should have the responsibility of updating this information, associations/leagues can also do this by clicking the Edit link. By default, the number of contacts only is displayed, but the names can be displayed by checking the List Contact Names checkbox.

Change the child organisation display name by going to -

Menu Mode Menu Heading Menu Item

Competition Management Competition Teams & Affiliates – Child Organisation [Affiliates]

This page provides a list of the child organisation affiliated to the current organisation, and easy to access to maintain and control some of the information relating to those organisations.

Display name – This is how the name will be displayed in fixtures and ladders

Media name – This is how the name will be displayed in media reports [ie, match extracts]. Names may be abbreviated here to save space in the media reports. For example, South Yarra could be specified as ‘SY’. This does not affect how names are displayed elsewhere on the public or administration sites. The display name and media names can also be set at the team level via the Maintain team settings page, for example if a club has more than one team in a grade it can be changed accordingly. If names are not set at the team level, the names set here will apply for all teams for that club. To update names, click the Update Club Names button, which will update all organisation that are currently displaying on the page. Any changes must be saved before moving to another page of organisations.

Administer organisations – access the administration menu for clubs

User Maintenance – access the user list to enable maintenance of the list

Send emails – similar to Email all Child organisations above, except allows email to one particular organisation.

Creating contact lists for your Affiliated Clubs


Competition Management Competition Teams and Affiliates – Child Organisations (affiliates)

Select the correct child organisation and click ‘edit’

Click on ‘add a new designated contact’

Choose the contact from the drop down list you want to add in as an office bearer

Tick the communication methods and click ‘update all changes’

mailto:[email protected]


Click on the paper icon

Enter the Title i.e. Secretary, President etc

In “Current Person” select the name from the drop down list. If the name doesn’t appear try ticking the NO ROLE box

Tick to display the contact email on public site (optional)

Select the number to display on public sites or select ‘Do not display’. Click OK. To delete or edit an office bearer click on the title To confirm the changes click OK Click on ‘Apply changes’ to update on the website. These details will be shown on the public portal as well as the association website.


Netball Victoria Registrations

MyNetball Online Registration Set Up

Online registration is the preferred option for all Associations / Leagues and Clubs to use, with the improved processes that are now available. Once set up, online registrations will reduce the workload of volunteers and administrators.

Create Your Payment Gateway

A payment gateway allows a direct connection of finances between an online payment and a nominated bank account. Payments made online through your form are deposited straight into a nominated bank account.

Key features of the service: - Easy to get connected - No setup fee - No ongoing monthly fees - Standard transaction fee across all transactions 1.75% plus 30 cents, as at the 17th of December 2015 - Integration to the MyNetball system - Money automatically transferred to nominated bank account - Settlements are processed 5 days from transaction (to allow for disputes)

To access and create your Payment Gateway, enter the website address below and complete the form -

http://thecentre.netball.com.au/mynetball-payment-service/

Once the form has been submitted please allow up to 10 working days to be processed.

Once active you should see the MyNetball payment service listed as a payment option in your sign up forms.

Terms & Conditions

Please read the terms & conditions located on the link below – http://netball.com.au/mynetball-payment-service/

http://thecentre.netball.com.au/mynetball-payment-service/

http://netball.com.au/mynetball-payment-service/


CREATING PRODUCTS

Products can be created through the below steps:

Add a Member Subscription Product

NOTE : A separate product for each registration type must be created, i.e. Senior, Junior, Off the Court, All Abilities

Set up a product for each member category i.e. Junior, Senior, etc. The below screen will appear. Enter the relevant details into each field. Please see Page 6 for further details on each field.

NOTE: You can create your own form to use for umpire and coaching course registrations

Competition Management

Online Forms

Configuration > Products


Description of Product Fields

The below table outlines additional notes for each field:

NAME Mandatory

i.e. Senior, Junior, Off the Court, All Abilities

CATEGORY For the purposes of online registration the category is Membership

DESCRIPTION Enter in the age restrictions for the membership type:

2016 Senior – Born on or before 31/12/1998

2016 Junior – Born between 01/01/1999 – 31/12/2005

PRICE Mandatory

Price according to the NV membership categories. Please select Simple and enter the total cost for that product.

CLASS Mandatory

Set as “Membership Subscription/Registration”, otherwise it will not register members in MyNetball for their registration

NUMBER AVAILABLE If your association/league/club can only take a certain amount of players you can cap it here

AVAILABLE FROM/TO Restrict the period in which members can use the form

ACTIVE If you would like the product available to be selected on the form be sure to tick the Active box

SORT ORDER The order in which the product will display on the Signup Form

i.e. By enter 1 the product will display first on the Signup Form

START/END DATE Length of registration

i.e. Start Date – 01/01/2016; Finish Date – 31/12/2016

PERSON ROLE Mandatory

When the person registers what role will be added to their profile?

i.e. Player: Senior, Umpire: Senior, Umpire: Junior, etc

AUTOMATICALLY REGISTER PARTICIPANT TO

Mandatory

This is the organisation the player will be automatically registered to when they register.

i.e. Whitehorse Netball Association or Camberwell Netball Club

REGISTRATION TYPE Mandatory

The registration type the member will be registered as. i.e. Senior, Junior, Off the Court or All Abilities

REGISTRATION PERIOD Mandatory

What year the registration will apply to. i.e. 2015, 2016


Setting up the Online Signup Form

Add a “New Online Registration Form”

Select the NA – Membership Signup Template Click Refresh The below screen will appear

Once all fields are filled in appropriately click “Update” to complete the form When the form submits successfully a green tick will appear


Online Forms

Configuration > Sign Up Forms


Description of Online Form Fields

The below table outlines additional notes for the relevant fields:

TITLE Mandatory

i.e. Whitehorse Netball Association Registration Form

TOP DESCRIPTION Defaults with a prompt to find the correct MyNetball ID and password for already existing members. We suggest leaving this prompt there however you may wish to add additional information.

STATUS Mandatory

Leave the form as INACTIVE when setting it up before the registration date open.

The status can be changed to ACTIVE at a later date when your association/league/club opens up registrations.

SORT ORDER The order in which the form will display on your website. It is not necessary to update.

CONTACT NAME/EMAIL Mandatory

The IT User that is logged in when setting up the form will automatically have their details entered into these fields. Please edit as required.

PAYMENT GATEWAY Mandatory

Please select your own Payment Gateway (not the simulated Payment Gateway)

ALLOW OFFLINE PAYMENT

Un-tick Allow offline payment if you are having an online payment. Leave ticked if you are allowing offline payments.

AUTOMATICALLY ADD PROCESSING FEE

Mandatory

Select Apply to online payments and enter the Variable Charge of 1.78%* and Fixed Charge as $0.31 to cover any processing fee costs incurred. This is the processing fee recommended by Netball Australia and PinPayments.

DEFAULT/ADDITIONAL FIELDS

The Default fields are those that will automatically appear on the form. If your association/league/club would like to add additional fields select Additional Fields, and select from the Available fields.

SELECT REGISTRATION TYPE/PRODUCT

Mandatory

Select the products (i.e. member types) you would like available on the form and add them across to the right under the Selected Registration Type/Products column.

ADVANCED SETTINGS Please leave Create logins for new registrants as ticked.

If you don’t wish to show the fee breakdown please leave Display payment split information if possible unticked.

If you would like the registration to a particular location please tick the relevant option.

NOTE : the processing fee is set by Pin Payments and is unavoidable for online payments.


Accessing your Signup Form web link

By accessing your Signup Form web link this will enable you to distribute to your members so they can easily access your form. It will also enable you to add onto your website, social media pages or send via email.

To access your Signup Form web link please follow the steps below:

Once the form has been successfully set up it will appear under the Signup Form Manager as displayed below

Click on Edit for the applicable form The below screen will appear with a specific web link to the online form


Reporting

There are three main types of reports that you can produce to tack online registrations:

Transaction Report Payment Gateway Report Registration Product Report

Transaction Report

Assists with tracking who has registered; Shows payment method (i.e. online or offline) and the status of the payment Helps to reconcile offline payments

To find the Transaction Report please follow the steps below:

The below screen will appear:

Adjust the Registration Form and Date Range as required Click Go To extract the data generated click Download Data


Online Forms

Reports

Transaction Report


Payment Gateway Report

Shows total payment made by members

Helps to reconcile bank account

To find the Payment Gateway Report follow the steps below:


Adjust the Payment Gateway and Date Range as required Click Generate Report To extract the data generated click Download Data

Competition Management/Participation

Online Forms

Reports

Payment Gateway Report


Registration Product Report

Shows the actual product bought by members

Helps to fulfil any product or merchandise orders

To find the Registration Report follow the steps below:


Adjust the Registration Form and Date Range as required

Click Go To extract the data generated click Download Data


Online Forms

Reports

Registration Product Report


Person Contact Details

To easily edit or add person contact details follow the steps below:


Filter by Role and click Search Select the orange pencil next to the relevant record Update details as required To save the changes click on green tick next to the record.


People

Person Contact Details


Participant Login Management

The Participant Login Management page will allow you to see the account status for each of your members. It will also display the current email recorded under the member’s record.

To access Participant Login Management please follow the steps below:

The screen below will appear:

To send all “Active Members” their login details:

Select the relevant Person Role Select Active from the Account Status drop down list Click on Search Persons – only those with an Active account will appear on your screen In the Actions drop down list select Create Logins or Resend if created. Tick Select All or individually select the relevant records Click Perform Action Click Ok when the “Are you sure you want to create accounts or resend the welcome message for the selected participants?” box appears


People

Participant Logins


To send all members with “No Account” their login details:

Select the relevant Person Role Select No Account from the Account Status drop down List Click on Search Persons – only those with a No Account status will appear on your screen In the Actions drop down list select Create Logins Tick Select All or individually select the relevant records Click on Perform Action Click Ok when the “Are you sure you want to create accounts for the selected participants?” box appears

Finding Player Registrations

If a player has gone through another Association, Leagues or clubs registration for the best way to verify this registration is through Add New Person. Please see details below:

Add New Person

Individually search for each player by entering their name or ID number Find the relevant record and reference the Reg. Type and Reg. Period

NOTE: If a player creates a new record when registering then their current registration will not show under their previous ID number. In this case it is better to search by full name or name variations.

NOTE: The search function in MyNetball is extremely sensitive so be vigilant when searching for a member’s record.


Glossary

PAYMENT GATEWAY A payment gateway allows members to pay online using their credit cards. The payment gateway is link to the selected account and the selected registration fees will be sent directly to the selected gateway account.

PRODUCT A product is the ‘thing’ being sold i.e. Senior registration

ONLINE SIGNUP FORM The online registration form is the ‘thing’ participants complete online (replaces paper registration form)

REGISTRATION PERIOD The period during which individuals participants can be registered.

REGISTRATION TYPE The types of memberships available e.g. Senior, Junior

ROLE The involvement a person has in netball e.g. office bearer, umpire, player, COACH.

SEASON The period during which competitions are scheduled.

ALL ABILITIES Individuals who identify as having a disability.

OFF THE COURT Committee members, administrators, volunteers, spectators, parents and others who do not coach, umpire or play.


Registering Members using Registration Manager


Competition Management People Registration Manager

NOTE: Only one type [i.e. Senior, Junior, NSG, AA, Off the Court], can be registered at a time using this method.

Select the role and sub role to register or ANY ROLES for more options

Select the Club field if applicable

Lists can be further filtered by entering minimum and maximum age

Select the name or leave blank for a list of players

Select records to register or tick select all [check that player details are correct]

Under ‘Actions’ select register and click ‘perform action’

Select the membership type to register them under

Click ‘Register Participant’


To complete registrations you must first ensure the new members are on your list of players.

Members not on your list


Competition Management People Add a new person

Search for the name

If it doesn’t appear click the ‘CREATE NEW PERSON’ button

Complete the details required with * identifying mandatory fields and click ‘add’

Once the record is added you will have the option to add another role and populate any additional custom fields

To add a second role select the Roles tab and select a role and sub role then click ‘add’


Checking a players last registration date


Competition Management People Person Search

Once you have brought up the person record, click on the player tab and then Registration

Registering a player on a clubs behalf


Competition Management Competitions Registration Manager

If you are registering members to a club ensure you change the club filter to the selected club prior to registering members.


Merging Records

Very Important!!

There is no automated process to ‘de-merge’ records that have been merged in error.

Make absolutely sure that the two IDs relate to the same person before adding a merge to the list.

MyNetball has no way of knowing this, and does NOT prevent adding of two completely different names [as in some cases this may be a valid case].

Merging two unrelated records will result in the ‘TO’ ID receiving unintended data, and the ‘FROM’ ID losing all personal and match data.


Competition Management People – Duplicates Person Merge Request

Add the two ID person records that are to be merged and click on look up. [check you have entered the correct ID in the TO and FROM box] Once records have come up click on submit merge. Merge will be approved by Netball Victoria prior to merge occurring.

Participant Login Management


Organisation/ Competition Participation People Participant Logins

This module allows for the maintenance of participant logins.

A participant must have a valid email address entered on their record before a login can be created.

These logins allow participants (i.e. anyone who has had a person record created within any organisation) to login using their member ID to:

Edit personal details

View coaching/umpiring accreditations

View fixtures, results etc. (if association is using MyNetball system for competition module)

Purchase Netball Victoria and other products online.

Select Role and Sub Role.

Filter by person name or ID if you wish.

Select Account status if you wish. (The list is limited to displaying the first 5000 records only. If more than that exist you will need to enter other search criteria to reduce the size of the list.)

Click on Search Persons.


The participant login account can have the following status:

NO ACCOUNT No account exists for this participant (an account can be created)

INVALID EMAIL No account exists for this participant but their email address is missing or invalid (no account can be created until this is rectified)

ACTIVE Participant has an account which is active

LOCKED Participant has an account which is locked (perhaps they have entered the wrong password too many times)

DELETED Participant has an account which has been marked Deleted

A list of valid actions that can be performed against this login account. NOTE : If you choose an action that is not valid the action will not be performed for this participant.

Create Logins A login account is created for the participant and an email (the welcome email) containing their details is emailed to the participant.

Create Logins or Resend if created

As above but if the participant already has a login account the "welcome email" is resent

Reset Passwords This will change the password to a random password, unlock a locked account, and send a password reset email to the participant.

Unlock Accounts Unlock the account for a participant. The login will lock after a certain number of consecutive unsuccessful login attempts.

To send login details to those participants that have a valid email address: Select participant you would like the action to apply to. At Actions select required action. Click Perform action.

Where a login already exists for the person concerned, that row will have a light green background, otherwise there will be no background.

Where a login account has been locked or deleted the text will be displayed as orange or red accordingly.


Transfers and clearances

Transfers - a player can be registered under many associations, this is called a transfer in MyNetball and the second association, becomes the secondary registration, this does not need authorisation.

For Privacy reasons, you cannot edit this record for 5 days, however you are able to register the player and select them on a team.

Clearances – moving a player from one association to another OR moving from one club to another OR one club to another association, does need authorisation, and is referred to in MyNetball as a clearance.

Transferring an existing record to your association

If your member is on list but is not linked to your association or club you will need to click on the transfer button.

Select the transfer option to an association or directly to a club

Click Transfer.


Clearing a player from one association to another / one club to another


Competition Participation Person Add New Person

You will need to use the ‘Add New Person’ screen as this will enable you to search for all players within Netball Victoria Search for the name and use the extra filtering to allow you to define the search Once you have found the correct Person, select the name and under the Clearance column select ‘Apply for Clearance” On the next screen add the clearance reason and their role and click ‘Submit’

Clearance requests must be approved before a player is able to move to a new association or club

Granting/denying clearances

Locate the ‘Clearances requested by other organisations’ section Ensure the correct season is selected Locate the player in the table Click ‘Detail’ and select the response Fill in the ‘From club comment’ and click ‘Submit’


Enabling settings for clearances within clubs/associations


Competition Management Competition Competition Settings

Select the ‘Clearances’ tab Tick ‘Enable Clearances and Permits’ Add a link to the constitution / by-laws if these have been updated and click ‘Update’

If the player is already with your association or club you are not required to do anything at this stage and you are ready to register the member.

Adding a role to an existing record



Select the role and sub role Add the person’s name to narrow the search Under Organisation, to show members of a club select ‘Include records within the selected organisation’ and select the club from the drop down box

Double click on the name to bring the record up Select the ‘Roles’ tab

From here you can add an additional role under ‘Add new role’ Once selected click ‘Add role’ To view the persons role across other organisations click the ‘Show role history in all organisations’ box


Checking Umpire/Coach Accreditations



Once you have brought up the person record, click on the Accreditation tab Select Coach or Umpire Accreditation tab to view particular accreditation.

Creating a custom field


Competition Participation People Custom Person Fields

Click on ‘Add New Custom Field’ Under ‘Field Details’ column add a short name and description

Under the heading Field Type, from the drop down menu ‘Type’ select the type of data entry you required i.e. Check Box List AND ‘Options’ if required i.e. yes, no Under Display options select both options to prohibit editing Tick ‘Child Orgs’ to make these visible to clubs Select the roles this field will apply to Tick ‘active’ Select a sort order (this is the order it will be presented on the screen) Click ‘update’

Adding a Disclaimer


Competition Management Online Forms Configuration/ Disclaimers

Click on ‘Add New Disclaimer’

Add the title and fill in the main text body or insert a link to the registration rules, by laws or constitution.

Click ‘Update’


E Communications Email Communications

This module allows you to communicate with your members through email directly from the system this is a text based email system.


Competition Management/ Participation

Communications Email> Email People

Select a Person Filter and Role Filter Filter by Advanced Search Criteria if applicable Click on Display Recipients

Unselect any recipients you wish not to send email to and add any extra recipients below Click Send Email to send the email.

SMS Communications

Add Subject and content in Message section Attach files is applicable To use this function you are required to purchase credits from Interact Sport.


Purchase credits



Communications SMS > Purchase Credits

Select the credit amount you wish to purchase Pay by Credit card or by Cheque

Sending SMS



Communications SMS > SMS Child Orgs/ SMS People

Select Person Filter if required Type in message Select/ Unselect recipients Select SMS Reply Options Add extra recipients at the bottom if required Click Send SMS.


Email team contacts & members

In this section you are also able to ‘email players in a particular team’ & select team lists.


Competition Management Competition Teams & Affiliates>Team contacts report

Select Season, Grade division, Grade & Type. Select the teams you wish to contact Select the action you would like to perform Click ‘Perform Action’ This will take you to the email / SMS communications page

Newsletter Manager


Competition Participation Communications Newsletter Manager > Newsletter Portal

The Newsletter Manager is a sophisticated Newsletter creation system and operates on a purchased credit basis. The newsletter is delivered through SendGrid.

This HTML based system allows you to attach images and track and manage subscribers.

You are able to purchase Newsletter credits by contacting Interact Sports.


Newsletter Portal Setup

Click on Account Overview On the right hand side click Profile Settings and ensure information is correct.

Create a sender address

Click on Marketing Dashboard Click on Create a Sender Address Enter details and click Save.


Create a Recipient List

Click on Recipient Lists Click on ‘Create A Recipient List’ Add a List Name. Click Step 2 – Add Recipients

Add recipients to the list using one of the options and click Step 3 – Verify and Save


Creating marketing email

In Newsletter Portal select ‘Marketing Emails’

Select ‘Create marketing email’ Add the marketing email title Select the sender address (if you have more than one stored) Create a category to group your emails if you are sending multiple emails relating to the same topic areas e.g. umpiring, events Select the applicable Marketing Email type (most clubs and associations will not require Split Testing) and Click STEP 2 – Select Recipients Select an existing recipient list from your person filters or create a new list and click Step 3 - Design

Select your template choices:

BASIC/DESIGN TEMPLATES


DRAG AND DROP

This option is created by dragging and dropping modules with specific layouts to the newsletter template and filling it with content.

Select a module from the options on the left, drag and drop into the template

Edit the section as per previous instructions Continue to build the newsletter by selecting and editing modules Module placements can be modified by dragging and dropping into different sections


Images can be dragged from the library on the right and placed in an image section Images can be resized by hovering over the edges and moving the cursor once an arrow appears Once you have completed the newsletter either Save, Preview or Send a Test. Click STEP 4 Review & Schedule Schedule the newsletter delivery

Select Save and Exit or Finish.

The Marketing Dashboard option will allow you to track the progress of the newsletter delivery. Statistics can be viewed as a whole or for each newsletter.


MyNetball Competition Module – full instructions

Setting up draw detail

To create your draw you can follow the Setup Wizard steps, set up each section individually or use a combination of both. We recommend the set up wizard if this is your first time

Setup wizard


Competition Management Competition Setup Wizard

Select the Set Up Mode – ‘Simple’ or ‘Advanced’ depending on how much information you want to input

Select the Team Mode – ‘Teams Managed By Clubs’ or ‘Teams Managed By This Organisation’

Organisation Details, refer page 6

Review Competition Settings

At the top of the page there are 3 tabs, ‘Registration’, ‘Clearances’ and ‘Result Types’

In the ‘Registration’ tab ensure ‘Enable Registration’ is ticked to be able to register for the current competition, select update Once this is completed, you will have 3 options to choose from, ‘Require reg and report exceptions’, ‘Require reg and prevent selection’ and ‘Don’t Require reg’.

In the ‘Clearances’ tab ensure ‘Enable Clearances and Permits’ is ticked, to ensure players can be transferred from other clubs / associations, click update. You can provide a link to your constitution / by laws if these include clearance by laws


In the ‘Results Types’ tab, choose the match types that relate to your competitions, click update.

Set/Rollover Season


Competition Management Competition Season Settings

Setting current season

In the ‘Settings’ tab under ‘Set to new season’ select the season. This will set the season for your Association only Under ‘Current season for affiliates’ click ‘Set current’ to set this for your child organisations. (clubs)

Adding a New Season

Under ‘Season list’ click ‘Add season’ Select the season and suffix if applicable. Click ‘Add’ Note: A newly added season that could potentially be set as the current season will not appear in the Current Season list until the page is refreshed (by visiting another tab and returning to this page).


Copying data from season to season

To facilitate the setup of a competition, the following data can be copied from one season to the next:

Copy grade seasonal settings Copy ladder settings Copy teams entries and team settings Copy team squads Copy grade fixture squads

To copy data from one season to another select ‘Data Rollover’ tab. From the drop down menus Select FROM season and TO season Highlight the ‘Source Grades’ to copy over to the ‘Selected Grades’ Under the table is the Data Rollover Options. Tick the relevant boxes to copy data across to a new season. Click ‘Process’


Adding your venues


Competition Management Competition Venues > Maintain Venues

Venue in MyNetball means the one court e.g. if your venue is x park you will need to call it X PARK COURT 1 or COURT 1 X PARK. If you have 15 courts you will essentially have 15 venues.

Click on ‘Add New Venue’

Add the venue name (see description above) If you want a venue link / map on the public site add the address details. The address will link to Google maps once input Tick ‘Active’ and ‘Update’

Edit an existing venue

Click on Edit next to the venue name Make changes as necessary and update

Deleting a venue

Select ‘Delete’ next to the venue name

TIP

If you aren’t able to locate the venue accurately on the map:

ensure you include state

try some different combinations of the address

drag and drop location marker onto the correct map point


Creating ladder points setup


Competition Management Competition Ladders > Ladder Points Schemes

Click on ‘Add New Ladder Points Scheme’ Add a name for the ladder Ensure bonus points tick box is ticked if your association uses bonus points Tick ‘Default points scheme’ if this is the main ladder you will use Add your points settings for each match outcome (this will be different for each association) Click ‘Update’ to save NOTE: Areas highlighted yellow will not display as result types to be selected. To change refer to 4.4

Creating ladder display schemes


Competition Management Competition Ladders > Ladder Display Schemes

There are 2 options with ladder display schemes; simple and advanced

SIMPLE Shows a basic ladder and you have no control over which columns appear

ADVANCED Can be customised, calculated on column order and any number of columns selected to be displayed

Click on ‘Add New Ladder Display Scheme’


Under Simple Mode tab:

Select the transfer option to an association or directly to a club Click Transfer. Add the scheme name Add number of finals teams Tick ‘Show Team Logos in Ladder’ if you want to display the team logo Tick Default display scheme if you want to make it the default scheme Tick ‘Show Ladder Summary Fields’ Select the correct Points Ratio Display Select the correct Percentage Calculation Method Click ‘Update’

Under Advanced Mode tab:

Edit Ladder Sort Order if required. Under Ladder Columns to Display add columns if you require. You can also move columns up and down and delete as required. Click ‘Update’

Entering match start times


Competition Management Competition Draw > Configure Start Times

Click on ‘Add New Match Start Time’

Select the day and time

Column order can be changed by dragging to relevant order


Add a sort order (the sort order determines the ordering of the start time with lower values at the top and higher values at the bottom) Click ‘Save’ To edit previous start times click on ‘Edit’

Add non playing dates


Competition Management Competition Draws > Non Playing Dates

Under ‘Add non playing date grouping’ add a new group name

Add a description – optional Click ‘Save’ To add the specific dates under ‘Existing groupings’, ‘Actions’ click ‘Edit’

In the ‘Add new date’ box select the date range (It is recommended that if this is a range you specify the day after the last match up to the day before the next match)

In ‘Add public holidays section’ click on ‘Include dates’ – optional


Managing grade setup


Competition Management Competition Grades > Maintain Grades, Teams & Ladders

Add a New Grade

Select ‘Add New Grade’

Add in the Grade Name and tick ‘active’ to display Add in a ‘Grade Sort Order’ number (optional) - this affects the order in which the grades are in a list Select the grade type from the drop down menu Add in ‘Age Range’ (optional) Add a ‘Default Start Time’ (optional and not needed if fixture slots are created) ‘Umpire Allocation Organisation’ – optional at this point ‘Club Championship Weighing Factor’ – not applicable ‘Automatically Make Match Official When Confirmed’ – i.e. once results are confirmed. Tick if you want this setting to be enforced Select ‘Fixture Sort Order’ by round Select your preferred Match Result Entry Settings Select your preferred Player Score Entry Settings Click ‘Update’


Adding teams to grades

There are two options to select teams into grades:

Child Organisation (club teams) Entity Teams (teams not linked to a club, standalone teams)

OPTION 1 – Child Organisations

Select the ‘Allocate Teams’ tab In ‘Populate Available List From’ select ‘Child Organisations’ from the drop down menu In the available teams box select the clubs who are nominating teams into the grade. If a club has entered more than one team, move the club to the right box x number of times i.e. if a club has 2 teams, select the club name once then again. When all clubs are in the Teams in this Grade box select ‘Update’ OPTION 2 - Entity Teams

In ‘Populate Available List From’ select ‘Teams with Current Organisation’ (entity teams) from the drop down menu Click on ‘Add New Team’ Insert the team name and allocate players to the team. Click ‘Update’

OR Copy data from a previous grade or season

Tick the box below with info you want to copy over Select the season and grade and click GO – This will override any existing setups carried out for this grade


Team Settings

In the Grade Management screen select Team Settings Once a team has been allocated to a competition grade, any changes to the team name and players should be made here, NOT in the nomination area. Any changes made in the nomination grades WILL NOT filter through to competitions.

In Team Settings make any changes necessary to the team name / team media name

Under ‘Squad size’ column click edit to add players to the team Allocate team roles – optional Click ‘Save’ Add players across from the squad list from the left to right Once in the ‘Chosen Players’ box, select a player to add to Captain, Team Manager or Coach and ‘Update’ Once all changes have been made in Team Settings click ‘Update’ Change the venue and time only if creating a Home and Away Fixture


Season settings and fixture slots

Fixture slots are a way of adding venues to grades, made up of court allocations versus time allocations

Under the ‘Season Settings’ tab tick the boxes relevant to your association Ensure ‘Ladders and fixtures are published for this grade’ is ticked Select the relevant match type from the drop down menu (this is your match playing time and must be less than or equal to your fixture slot allocated) Click on ‘Add New Fixture Slot’ Select the ‘Start Time’ and ‘Venue’ If relevant edit the Weighting and Priority (The weighing will determine the order in which matches are allocated to this slot. Higher weighting means higher selection chance. Priority is used to determine the allocation order between fixture slots with the weighting. Lower = higher priority.


Allocating ladders to grades

Select the ‘Ladders’ tab and ‘Add New Ladder’ Select the Ladder Points Scheme and Ladder Display Scheme to allocate to the grade Set the ladder calculation mode to ‘Auto’ Ensure the ‘Visible on public sites’ is ticked

Grade divisions


Competition Management Competition Grades > Grade Divisions

Grade divisions are ways of sorting grades into groupings to make it easier to filter. The divisions will also sort the grouping of the grades on public websites

Click on ‘Add New Division’

Add the Division name e.g. Seniors Enter a sort order, the lower the number the higher the sort list Click ‘Update’ Select ‘Edit Members’

Select the grades to add to this division and ‘add’ to selected grades list Click ‘Save’


Creating the draw


Competition Management Competition Draws > Create Draw

N.B. Draws cannot be created for grades with less than 2 teams

Select the draw type (usually round robin) and the season Select the grades to create draws for and click on the arrow to move them across Select fixture template, finals template and match type Enter draw start date (start date should be the Monday the first week of your fixture. Start time is not relevant if using fixture slots) Enter number of rounds Enter time between rounds (weekly = 7 days) In ‘Venue Allocation’ select fixture slots or Home and Away depending on your competition Tick ‘Publish Draw’ if applicable if you want to put it on the website Tick ‘Manually enter / edit matches if you wish to edit the draw before submitting. You are also able to edit once submitted. Enter non playing dates by selecting a group from the drop down list. Headers and footers can be added to the draw (optional) Click ‘Next’


Round Settings

Confirm the match types for each round

Round Dates

Starting date and times will be populated by the fixture slots created. If fixture slots have been assigned you can skip this step


Venue Selection

If fixture slots have been assigned you can skip this step

Allocate venues to start times or if ‘Any Venue/Court’ is selected matches will be allocated to any venues specified in the Default venues list.

Seeding - optional

Seeding relates to the fixtures template which can be found in the create draw Start page – Regular Season Fixture Template more information

Review/Submit

Check the generated fixture to ensure it meets your requirement. Once you are happy click ‘Submit’ to save


Editing the fixture

There are a number of methods that can be used to edit the draw once submitted. Below are a few choices.

Editing teams, days, times and courts


Competition Management Competition Draws > Draw Management or Edit Draw

Select the grade to make changes to and in the Edit Draw column click ‘Edit’ Select the round games to display Make the relevant changes and click ‘Update’ and then ‘Update’ again at the bottom.

OR

Venue calendar


Competition Management Competition Venues > Venue Scheduler

In this view once the draw has been created matches can be moved to different start times and venues using drag and drop (maximum 10 venues visible each time)

Select the match you want to move and drag it into the venue and time slot OR Right click on the match Select ‘Edit’


Change the details in the pop up screen and select ‘Update’

Be aware once this has been done it is automatically saved so do not move matches unless you are 100% sure!

OR

Bulk changes to days, times or venues


Competition Management Competition Matches > Match Manager

Select the grade to display Select the date range or round for the games to display Click on ‘search matches’ Tick all the relevant matches the change will apply to In the bulk actions box select ‘Change match dates/times’ or ‘Change match type’ or ‘Change match venue’ Click ‘Perform action’. This will perform the bulk changes for you. You will need to print an updated fixture list

Changing / replacing teams in a draw


Competition Management Competition Draws > Replace Team in Draw

This can be used for a last minute replacement of a team.

Once you have added in the extra team in Maintain Grades, Teams and Ladders section, select the relevant grade Locate the team to be replaced In the drop down options select the team to replace them Update If a round has already been played and scores input, the change will need to be made manually for each round using Edit Draw following instructions below:


Competition Management Competition Draws > Edit Draw

Select the grade and round you would like to implement the changes for Next to the relevant match click ‘Delete’ You will receive the message below


Click OK A small C will appear next to the match Click Update at the bottom – this will clear the score for the game Click edit next to the same game Make the necessary team changes Click update next to the game and at the bottom of the screen You will now need to re input the scores in match manager and recalculate the ladder


Venue Clash Report

Once you have completed all your changes run a venue clash report to ensure there are no clashes in your fixtures.


Competition Management Competition Venues > Venue Clashes

1. Filter the season and grade and click Go. All clashes will appear on the list.

Creating a single day tournament draw – TIPS

Before beginning

Check that the Current Season is set refer to section 6.5 Create Match Start Times (One for each day and time) refer to section 6.9 Create venues (One for each court) refer to section 6.6 Create Grades (Create al the grades you will be fixturing) refer to section 6.11.1 Allocate Teams to Grades (Populate the grades with teams) refer to section 6.11.2

Configuring Fixture Slots for tournament mode

Fixture slots for a tournament must be configured on the season settings page for the grades involved. Competition > Grades > Maintain Grades, Teams and Ladders…Season Settings Every fixture slot that a match from a grade can potentially occupy in the tournament should be added The priority field of the fixture slot will be used to determine the order of allocation. Low values have a high priority (ie: 1 is the Highest priority). It is recommended that the priority of a fixture slot should correspond to the round in which that fixture slot will be used (eg: Priority 1 slots will be used in round 1) If a set of fixture slots are going to be shared by multiple grades then all of the fixture slots need to be allocated to each grade.

Creating the Draw

Creating the draw follows the same process as usual. Competition > Draws >Create Draw refer to section 7

At ‘Frequency’ setting select ‘Tournament’ will make a few new settings available.

Tournament mode settings

Rounds per day – The number of tournament rounds that will take place each day. Time between rounds – The time between the beginnings of 2 consecutive rounds in the tournament on any given day. Venue Allocation Method – The method that will be used to allocate venues. (This will always be set to fixture slots).

Notes: At the venue allocation step of the draw creator the ‘Process in Grade Sort order’ option can be checked giving the user some control over the order in which matches are allocated.


To Publish Draws


Competition Management Competition Draw - Draw Management

Tick the publish box to the fixtures you want to publish. Click ‘Update’


Setting default score sheets


Competition Management Competition Grades > Advanced Grade Settings

In the ‘Match scorecards’ tab, you can either set one default to be used for all grades of different score sheets for different divisions. In default settings choose the default score sheet you want to use. Add any text you want at the top and the bottom (selecting scorecard preview screen will show which ones can be edited) Add the organisation logo and sponsor logos (these files will need to be uploaded to the website file manager before they can be selected)

Selecting different score sheets for different grades

To set different score sheets for specific grades, under Grade Settings tick the grade(s) you want Click on ‘Update selected grades’

Choose the template In the pop up window add in the text you want for these grades (e.g. junior score sheet instructions and senior instructions) Click Update


Match Manager



Before using match manager ensure the correct season is selected! For instructions on editing the current season read through the Setting Season section

The match manager can be used to execute a number of tasks quickly including:

Entering scores Changing match statuses Recalculating ladders Printing score sheets Editing the draw Adding players to entity teams Adding player stats

Some of these tasks can also be performed through other menu mode options


Printing Score Sheets



Select the grade division or grade and date range or round to display Tick the grade you need or tick select all in the grade list

In ‘Actions’ drop down menu select ‘Print scorecard’ Score cards will open in a PDF file for you to print

Entering Results



Select the relevant Grade Division and Grade or ‘All grade divisions’ and ‘All grades’ to show a list Select the date range to show matches or round Click ‘Search matches’ In the match list tick the matches to enter results for or tick ‘Select all’ In Actions choose ‘Enter result’ from the drop down menu Add your scores and result in and click ‘Update

’


Player Stats



Once the results have been added go to the previous match manager screen In the matches list next to the relevant match select Actions

Under ‘Enter player scores’ select

Complete player stats – Untick ‘played’ for players who have not taken the court or add in periods played and positions for more detailed stats Click ‘Update’

Borrowed Players

In the player result list above, click the ‘Add player’ box at the bottom Search for the player and add them to the game Click ‘Update’


Ladders

Calculating Ladders


Competition Management Competition Ladders > Maintain Grades, Teams, Ladders

If you have set the ladder to calculate automatically this will be recalculated overnight. If you need to see the ladder update straight away follows the steps below

Click on ‘Ladders’ in the ladder column Under ‘Recalculate auto ladder’ select ‘Recalc’ You should now be able to see an updated ladder

Viewing Ladders

Basic Ladders


Competition Management Reports Public Portal Reports > Ladders - Basic


Ladders by round


Competition Management Reports Public Portal Reports > Ladders – By Round

Ladder Adjustments


Competition Management Competition Ladders > Ladder Adjustments

Click on add a new adjustment Select round and Grade and click Go

Select the match the adjustment applied to Select the team the adjustment applies to Adjust the points Add comments Click ‘Add’

The adjustment and comments will display on PUBLIC PORTAL REPORTS > LADDERS > BY ROUND by an A


Clicking on the A will display the reason for the adjustment:


Activating finals


Competition Management Competition Draws > Activate Finals

If this information was included when setting up the grades and fixtures template, finals can be activated using this method

Grades listed in Source Grades should already have valid finals templates for the current season (this was set up when creating the ladder display scheme and in the Finals Fixture Template in Create Draw)

Select grades to create finals for and move across to Grades to Process list Click Activate Finals when ready The TBC games on the initial fixture will be filled with team names

Creating Finals if NO FINALS was Initially Selected


Competition Management Competition Draws > Create Draw

Select the grade to create the finals for and click the right arrow to move across Select the finals fixture template Select the start date and time of the first game Enter ‘0’ rounds Ensure all other settings are the same as creating a draw for the first time Proceed through the next screens until you reach ‘Create Draw’ page EITHER overwrite the information by allocating team names to the finals and submit draw OR submit draw and follow Activating finals steps above


Regrading


Competition Management Competition Grades > Re grade Team

Select the source grade being moved from Select the ‘Team to re grade’ Select the destination grade

Moving a Team from One Grade to Another Grade

Follow the steps above Select ‘Create as a new team’ Optional – select ‘Replace future byes in the destination grade with migrated team’ if applicable Tick ‘Copy played matches and ladder points’ if applicable or leave unticked to start from 0 Tick ‘Replace migrated team with BYE in the source grade’ if applicable Click ‘Submit’

Swapping Two Teams

Follow the steps above Click ‘Submit’ Repeat the steps above for the other team

Re-grade Report

Click on ‘Re-grade report’ on the right to show a re-grading history.

NOTE: If you find that the team that has been regraded is not displaying on the ladder or fixture, check whether they have been hidden at Maintain Grades, Teams and Ladders Page


Setting up awards


Competition Management Competition Matches> Voted Awards > Voted Awards Management

Click on ‘Add new award’ Add the award name Add details into the notes Select the season it applies to Select the Public Report Display Status: Principal User Only – Will not get displayed on any public pages Unrestricted – Will display on public sites such as the public portal In ‘Vote entry access’ select the people you want to have access to enter votes

Select the grades the vote applies to and click ‘Add’ to move it to Selected Grades box

Select the applicable grade behaviour Choose the correct validation notes: Number of voters - The number of separate 'Vote Entries' for a given match. For example, if this is set to 1, only one voter can enter votes in a match for this award (for one or more players - see below). Any user accessing the Enter Votes screen for the same award and match will not be able to enter an extra set of votes, but depending on their access, they may be able to edit the existing votes. Sum of votes in match - For a single 'Vote Entry', determines the maximum and minimum range for the tally of votes across all players. Votes given to an individual player - For a single 'Vote Entry', determines the maximum and minimum range for the votes given to any one player. Players not receiving votes are left blank. Number of players that must be given votes - For a single 'Vote Entry', determines the maximum and minimum number of players that receive votes.

Add in optional notes and click ‘Update’ to confirm


Entering Votes

Either select Enter Votes in the Voted Awards Management page or use the menu mode below


Competition Management Competition Matches> Voted Awards > Enter Votes

Select the Round, Award and Grade and click GO In the Actions box click on Enter Votes

Add the votes in


Websites

Sample Web Page

Setting up the Layout


Website (SportzVault) Site Design Layout Manager

There are 3 parts that make up a site layout:

Home Page Template – controls the home page layout

Non Home Page Template – controls page layout other than homepage. You will need to set these up separately to view them in the menu selections

Styles Manager – controls colours, font style and sizing and other design areas

A template is divided into three main sections which span the width of the page - header, main content and footer. The main content section is made up of 2 column areas. The templates are made up of widgets and rows.

A widget is something to add to the layout to display items or information (see below)

Types of widgets:

This is an example of a website layout. You will be able to move certain sections around to meet your needs.


Banner Inserts an image that displays as the banner of the website

Menu Standard and additional menu items (recommended limit 10-12)

Image Inserts an image

HTML Adds page information

Advert Inserts an advert

YouTube Video Inserts a YouTube video

Events Displays event information from the event manager

Twitter Inserts Twitter feeds

Facebook Inserts Facebook feeds

Score Board Add in match and ladder data (option to be compact or detailed)

News Rotator Displays news items in a rotating setting

Changing Home Page Layout



We would advise you have a rough idea of the layout you want before making the changes on MyNetball

Next to ‘Home Page Layout’ row under Edit column select ‘Edit’

The Banner, Menu Widget and News Rotator sections are locked…you cannot move these areas To add other sections click ‘+ Row’ to add a row in To move individual rows click on the area and drag to where you want to place it Once rows are in click ‘+ Widget’ to add an item A pop up window will appear giving you options as below

To edit any widgets click the cog symbol (right hand side) to select a destination / link


SAVE when you make changes Changes can be viewed before making them live by selecting PREVIEW

When you’re happy with the changes select PUBLISH to make public To delete click X in the relevant row or whole section

Changing the Banner



Next to ‘Home Page Layout’ row under Edit column select ‘Edit’ In the Banner Widget select the cog symbol (right hand side) Choose the image from File Source drop down menu or add text to just add the association name as the banner. Add a link if applicable Click OK

Resizing an Image

There are numerous ways to resize an image and searching Google can give you some ideas. Using Paint is a quick method to do this

In your documents right click the image, go to ‘Open with’ and select Microsoft Office or Windows Live Photo Gallery

Locate the Edit / Resize option, add in your dimensions and save

The banner image needs to be 1000x150 PXL


Editing Website Styles and Colours



Click ‘Edit’ under Site Styles

Site Colours Primary colour Sets the banner, menu and widget header background colours

Secondary colour Sets the banner, menu, widget header text colour and menu hover colour

Background Background colour

Sets the background colour

Background image Sets an image in the background – Background image size is

1920 x 1200 PXL

Background repeat

Formats the background image

Menu Item padding This is the space between the menu text and the border for each menu item (for more items set a smaller padding size)

Text size The menu text font size

Text Font family The font style used throughout the website


Changing Menu Items


Website (SportzVault) Menu Management Menu Preferences

You can override or hide existing set menu items if you choose

Next to the relevant menu item select:

Default Label – will keep the existing name Custom Label – you can rename Hide – will not show as a menu option

Editing Menu


Website (SportzVault) Menu Management Menu Editor

Select whether you want to set up a Simple or Advanced menu

Simple – the simple mode retains certain menu items as a basic starting point and allows you to build from these. In the menu preferences you can choose to override the name or hide the menu item.

Advanced – No menu items to start with, needs to be built from the beginning and is not covered by Menu Preferences option.

Under ‘Menu items’ section click on the Create Child icon

Add your new menu item name

To add as a new menu item select Target Type as ‘Built in’ You can also link to any of the other options Depending on the choice you make, it’ll open up different options in the Directory and Select Page sections. Click ‘Update


Repeat steps above to build your menu items and pages (see image above)

Select ‘Child’ under root to build the main home page menu options. All others will be sub pages

Uploading Files and Images


Website (SportzVault) Content File Manager

You will need to upload all files and images you wish to use into these folders Select ‘Files’ or ‘Images’ folder depending on what you’re uploading

Select In the pop up window choose whether to replace existing files with the same name by ticking the box Click ‘Select Files’ and select a file/image and click ‘Upload’ or ‘Open’ (options depend on your browser) Repeat these steps for each item.

It is recommended that you crop images before uploading them, however it is possible to crop after by clicking on the

symbol

Using Drop box to Increase your Website Data

You can increase your website data by using an online storage program. This program will store your forms and images and allow you to share the link via your website. This will not affect your data capacity.

Step 1 – Create Account

Visit www.dropbox.com Click the Sign In tab at top of screen and create a new account Complete your details

http://www.dropbox.com/


Step 2 – Upload Files

Go to the Drop box home page (click on the Drop box logo in the top left corner) Click on the folder type Public for data files or Photos for images

Once in this folder click on the upload icon at the top of the page to upload your file

Choose the file you want to upload and click open The file will begin to upload automatically Once it has completed uploading, click done Highlight the file you want and click copy to public link and then copy to clipboard

You are then ready to use your uploaded file in MyNetball

Step 3 – Add to MyNetball

Sign in to MyNetball Click on the website menu mode on the top right Build your menu by selecting Edit Menu When you are ready to attach the document to the correct menu item, click on ‘Create Child’ paper icon Add the title and choose ‘external link’ from the drop down options Paste the relevant public link created from Drop box in the URL section (make sure you remove http://) Click update

Step 4 - Add a HTML Page to Website

You can choose to create HTML pages with document links instead of menu items. This is useful when dedicating a page to a particular area. You can insert a link with the public link into the document to refer to the drop box stored document.


Adding News Items


Website (SportzVault) Content News

Select ‘Add new news item’

Add a title Add a date and expiry date Tick ‘Show in news rotator’ to show on the front page rotator To add an image in the ‘Floating image’ section search the directory and filename and add a caption (optional) Add the news content Select ‘Validate’ if you are formatting through HTML or/and ‘Update

Adding Extra Pages


Website (SportzVault) Content HTML Pages > General Pages or Templates

The following website may be useful in learning more www.webreference.com/html

Click ‘GO’ next to Add new page…blank page OR ‘Add new template’ if in templates menu

http://www.webreference.com/html


In ‘Page identifier’ add the page name Tick ‘Use page identifier as page heading’ to show this as the page name on the website Add in the text to the content box To embed images / videos and links into the page search the content e.g. YouTube video Select ‘Share’ and ‘Embed’ and copy the code given

Click the ‘Source’ button Paste the copied link Click the ‘Source’ button again

To add an image click the ‘Edit image’ button and select the image

Select your preview / save options Click ‘Save’ when complete Repeat these steps for all your extra pages, and then link these to your menu items created.


Adding Events


Website (SportzVault) Content Events

List all your upcoming events here. This will then filter through to the events widget

Click ‘Add new event’ Add the date and expiry date Click ‘Show in news rotator’ if you want it to be part of the news section Add an image in the ‘Floating image’ section’ Add the content if applicable Validate if applicable and ‘Update’ to confirm

Repeat the above steps for all events

Slideshow Galleries


Website (SportzVault) Content Photo Gallery

Click ‘Add new slideshow gallery’ Add a gallery name Add a description (optional) Select your preferred gallery type Select the images to add to the gallery group When finished click ‘Update Gallery’ Add Slideshow / Image Gallery menu item (see menu item section) Add gallery to this item Click ‘Publish to website’ to make public

13.1 Adverts

The website package you have will dictate which of the methods below you are able to access i.e. if you have the free starter package you will not be able to place your ad through the Advert section.


Creating the Advert – Advert Maintenance & Placement


Website (SportzVault) Content Advertising>Advertising Maintenance

Ensure all images are added to the image file you wish to use as an advert banner

Click on ‘Add new advert’ Insert the advert name Select the ad type

Destination URL (optional) - This is used to create a hyperlink under the advert. Clicking the hyperlink will

increment the click count for that ad and then take the user to the given URL.

Display URL (optional) - This is used to display on the last line of text ads and also in the status bar of

the web browser for all ad types.

URL Target - If left blank clicking the ad will bring the subsequent page up in the current web

browser. If set to something else (for example "_new") then it is displayed in a

separate web browser.

Select the banner file image if applicable Add in text if applicable Click ‘Preview’ and ‘Save Advert’ to complete

Now that you have created the advert you can dictate the number associated with the ad so you can place it when adding the widget.


Website (SportzVault) Content Advertising > Advert Placement (or placement tab)

When adding an advert widget in the page layout, there will be the option to select a number relating to the placement numbers as shown below

Once adverts are created click ‘Edit’ next to the relevant position number and select the ad to allocate to that number.

When adding an advert widget, you will be asked for the Ad Position number as below


Creating the Advert – HTML Method


Website (SportzVault) Content HTML Pages > General Pages

Click ‘Add New Page’ – Blank Page and click on GO Add a Page Identifier (name) which will appear in a drop down selection list. The name will only display on public sites if the ‘Use page identifier as page heading’ box is ticked Click the Insert/Edit table icon to add a table to define the ad layout

4. Choose your table layout option from the pop up box

E.g. if you want to display 2 logos one under another with headings above each one, you would create a 4X row by 1X column table.


To add a title to the section add this in the Caption area as above ‘MAJOR SPONSORS’

Select the width and height based on the image width and height that will be inserted into the table cell (the table area will need to be larger)

Select how you want it to be aligned in the alignment box.

Click ok and the table will appear as below

Click on a table cell and add text or photo as you want it to be shown

To add text type it in and format as necessary

To add an image select the image icon, choose the file from the file manager list created and select an image from the uploaded images

Click save when ready

If you want to use the same sponsor images on all pages on the websites you can save as a template to create your extra pages from. Give the template a name and re-save

To preview how it looks on the site in the HTML Page Manager click ‘Preview’

You can add more rows and columns by right clicking on the table to show the options and insert row or column


Once you are happy with the layout, go to page layout and add a HTML widget

Select the name of the general page created

Add a display header if you want a header in the section, set the height to include the total table height and click ok

Save in the layout and Preview to have a look


Adding Social Media Feeds

Select which social feed you want when adding in a widget in the layout

Add the link (see table below)

Add the settings and confirm

You Tube Twitter Facebook

To obtain your playlist ID:

View your YouTube Playlist Click Share Copy the URL Extract everything after the letters: "list=PL"

To set a Twitter account you will need to enter your Twitter handle:

Go to your Twitter page (e.g. https://twitter.com/interactsport) Your handle is the text at the end of the string (interactsport in the above example)

To set a Facebook account do the following:

Log into your Facebook page Click ‘Edit page’ Select ‘Update page info’ In Page Address click on edit Add a short Facebook name e.g.NetballNSW Check this is available and save Copy the URL to the Facebook widget

Renew a Website

When an organisation’s website is up for renewal, a notification will be provided on the home page when they login to MyNetball. Websites can be renewed within 1 month of their expiry. There is no fee involved to the organisation in renewing a website.


Website (SportzVault) Accounts Account > Account Details & Renewal

https://twitter.com/interactsport


Click the ‘Renew Account’ button

Linking to MyNetball from External Websites

MyNetball help contains detailed information on how to display competition information on MyNetball on external websites not set up through NMAS or MyNetball. For info follow this link http://admin-netball.resultsvault.com/pages/admin/help/linkingtorv.aspx or go to Organisation > Help > Help Topics > Linking to ResultsVault from External Websites.

http://admin-netball.resultsvault.com/pages/admin/help/linkingtorv.aspx

http://admin-netball.resultsvault.com/pages/admin/help/linkingtorv.aspx


Public Portal The public portal is a public website accessed through the following link http://my.netball.com.au which anyone can view detailed competition information for all organisations using MyNetball to manage competitions. Organisations will not need to make any changes to this website, all the information is uploaded from the data entered into MyNetball.

The public portal displays:

Association details Office bearers Upcoming match information Game results Ladders Player statistics Links to the association / club website

Public portal report

Match Report

Matches > Upcoming Matches

The full fixture can be downloaded to PDF for fixture only details or Excel to include umpire allocations

Team Grade Report

Matches > Team Index

Shows a list of teams and the grades they have been allocated. This will also link to the relevant fixture and ladder

http://my.netball.com.au/


Fixtures and Results

Matches > Fixtures & Results

This will show a full fixture list and results for all games the association / club manages and participates in.

Clicking on the venue will show a venue map if this information has been put into MyNetball and will list all upcoming games to take place on the court.

Full results will show the below information


Player Statistics

Depending on how much detail added into the results in MyNetball the below information can be completed to appear in the public portal for players


APPENDIX

Association Individual User Agreement Club Individual User Agreement

MyNetball - Amazon S3 · PDF fileweb browser when working with MyNetball. ii | P a g e...

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