MY SAP WORKBOOK - Interactive Services · 4. Remember to save your workbook if you use the notes...
69
MY SAP WORKBOOK Hiring Managers
Transcript of MY SAP WORKBOOK - Interactive Services · 4. Remember to save your workbook if you use the notes...
MY SAP WORKBOOK
Hiring Managers
Name
New Hire
Date
IF YOU ARE OPENING THIS MEDIA WORKBOOK FOR THE FIRST TIMEhellip
1 Save this workbook NOW to your desktop or other easily accessible location on your computer
2 Close the workbook
3 Now use a PDF viewer to open the workbook from its saved location on your computer We recommend that you use Adobe Acrobat Reader You will personalize your workbook so from now on you will always need to open it from its saved location using a PDF reader
4 Whenever you type answers or notes on any page always save your work immediately by clicking the Save icon on the top left of the window
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Week 4
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Getting Ready
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Welcome
4
Welcome to the SAP Hiring Managers workbook This workbook will help you support your New Hire through their onboarding
This interactive guide will prepare you as a Hiring Manager from before the New Hire starts to Day 60 of their onboarding
This guide is interactive ndash and web enabled That means yoursquoll need to be online to access the videos and links
Key to the success of being an effective Hiring Manager is checking that your New Hire has completed the activities in their onboarding workbook You will need to validate that they have completed the activities at weekly checkpoint meetings with them
So how does it all work Letrsquos take a lookhellip
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5
Online Learning
SAP has a wealth of online learning assets interactive guided learning experiences covering everything from diversity to security This workbook will introduce the New Hire and you to a selection that will get them up and running
Portal Pages
The SAP Portal includes a large amount of information about SAP The New Hirersquos use of these is central to their success at SAP
Documents
Sometimes therersquos nothing quite as helpful and elegant as a simple document containing a summary of a process or tool Wersquoll give you and the New Hire links to some key ones and ask you and them to extract key learnings from them
Social
SAP staff can often live and breathe by their network at SAP so itrsquos important to create a circle of colleagues around the New Hire a go-to network of trusted co-workers SAP uses tools like Jam to help you and the New Hire do this The New Hire must use our social networks to meet others and connect to learn informally from others
Videos
YouTube We all use it we all love it SAP has thousands of videos on its various YouTube channels Wersquoll introduce the New Hire to some core ones and encourage them to explore the rest
Facilitated Sessions
There are times when the New Hire needs to speak to an expert ndash and kick ideas around in an energetic environment Our Instructor Led Training (in-person or virtual) events give just that ndash as well as an opportunity to build that crucial network of contacts for them
Checkpoints
How will you know if your New Hire is on the right path How will you check their progress Checkpoints take place at the end of Week 1 Week 2 Week 3 and Week 6 These are opportunities for you and your New Hire to see how things are going and address issues that have arisen from the activities in this workbook Always prepare for these sessions and have your workbook up to date
The New Hirersquos Interactive Learning Package
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Your New Hirersquos SAP Workbook
6
Who is SAP
What does SAP do
How does SAP do it
Where does the New Hire fit in
The New Hirersquos and your workbook cover four skill areas ndash look out for these diagrams throughout this workbook
Where is the New Hire now
Where will the New Hire be in 1 year Where will they be in 5 years
How do I develop the New Hire
What opportunities are available to the New Hire
What tools does the New Hire need
What skills does the New Hire need to develop
How does the New Hire keep moving
How does the New Hire get things done
What is SAPrsquos culture
How should the New Hire Run Simple
How does the New Hire get along with colleagues
What is the SAP Way
MY PLAN
SAP READY
THE SAPWAY
THE SAPSTORY
ldquoWhat you focus on expands Focus on what you are best at and you will be unstoppablerdquoBill McDermott
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The New Hirersquos First 60 Days
7
Pre-Start
bullHow We Run BehaviorsbullDefine Their SAP WorkplacebullMeeting Their New Hire
BuddybullKey ResourcesbullSAPrsquos Sustainability and
Corporate Social Responsibility Strategy
Week 1
bullWelcome SessionsbullArticulate the SAP StorybullHow We RunbullSAP StrategybullThe SAP OrganizationbullHow to Contribute to SAPrsquos
Strategy bullKey Product SoftwarebullKnowledge CheckbullSuccess Map Toolsbull Important Support PagesbullCheck-In with You
Week 2
bull Forms of Business Communication at SAP
bullUsing Jam
bullSAPrsquos File Sharing Options
bullPopular Software Tools
bull Identify Their Leadership
bullSAPrsquos Global Managing Board
bullSuccess Map Learning
Week 3
bullSAP Compliance Training
bullCompliance Policies
bullBoard Specific Compliance Training
Week 4+
bullTalent Journey
bullTalent Check-In
bullPlanning Their Career at SAP
bullMeeting with You and Their Buddy
Track 1 is covered by the MY SAP Workbook validated by
YOU
My Role Pre-Start
My Role Week 1
My Role Week 2
My Role Week 3
My Role Week 4+
Track 2 is taken care of by the individual lines of
business The New Hire will ask YOU about this
Day 1 Day 60Track 1 General
Track 2 Role-specific
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My Plan
8
Welcome to SAP Hiring Manager training YOU make a very important impact at SAP as a Manager
As a Manager at SAP you need to be welcoming approachable helpful and a good role model You need to give guidance advice practical assistance and encouragement to the New Hire You also need to show your New Hire the exciting SAP Way
This Getting Ready module will take you about two hours to complete This includes
bull The Getting Ready Hiring Manager Checklist
bull The New Hirersquos activities
Put aside some time every day to do a Hiring Manager task from the Getting Ready checklist and to go through one of the New Hirersquos activities Schedule a meeting with the New Hire for their first week at SAP
During their Pre-Start week your New Hire will learn about the following
Go to the next page to begin this weekrsquos modulehellip
ldquoDonrsquot rethink every decision Make a decision and stick to your strategyrdquo Bill McDermott
MY PLAN
bull How We Run Behaviorsbull Define Their SAP Workspacebull Their New Hire Buddybull Key Resourcesbull SAPrsquos Sustainability and Corporate Social Responsibility
Strategy
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Getting Ready Hiring Manager Checklist
9
1
2
3
4
5
Below is a checklist that you need to complete before your New Hire starts their career at SAP
Set aside a few minutes every day to do a couple of tasks on the checklist
Make sure that you have completed this checklist by the end of the week
Tick off tasks on the checklist when you have completed them
Remember to save your workbook
Go to the On-board Your Employee portal page This provides guidance on how to effectively onboard your
New Hire
Assign a New Hire Buddy at the beginning of this week preferably someone in the New Hirersquos
locationoffice
You need to have a meeting with the New Hirersquos Buddy this week to discuss expectations and strategy The
Buddy should make contact with the New Hire this week (before they start)
Send the New Hire a welcome e-mail prior to their first day and send a communication out to your entire
team recognizing this new member
Ensure IT equipment is ordered for the New Hire including a mobile phone and computer accessories Request system accesses for the employee
Identify a workspace location if necessary contact facilities and make sure that necessary supplies
are ordered for the New Hire
Decide on important reading material for your New Hire
Add the New Hire to teamdepartment DL
Add the New Hire to shared drives
Update the teamrsquos organization chart
Plan your New Hirersquos training and functional onboarding strategy
Invite the New Hire to any necessary meetings for the next week
Inform customers peers and key contacts outside the immediate team about the New Hire
MY PLAN
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Hiring Manager Training
10
Getting Ready
Hiring Manager Training
Time 30 minutes
Activity time 30 minutes
ldquo I think when yoursquore not trying to be somebody else and yoursquore standing tall based upon what you believe is possible other people start to believe it and before you know it you all can achieve itrdquoBill McDermott
You need to complete the lsquoHiring Manager Trainingrsquo before your New Hire starts at SAP Put aside half an hour this week to do this e-learning session Write important summary points about the course as you watch it Go to this link to access this training session
SAP READY
Notes about this course
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Activity Meeting with the New Hirersquos Buddy
11
You need to assign a New Hire Buddy to the New Hire You should choose a Buddy who
bull Is approachable understanding and patient
bull Has leadership and mentoring qualities
bull Will take the Buddy role and tasks seriously
bull Has time to be a Buddy along with other work commitments
Have a meeting with the New Hirersquos Buddy this week to chat about what you expect of them and the New Hire during their onboarding Suggest that the Buddy sets this relationship as a goal in their career map This would ensure that appropriate credit and appreciation is given to the Buddy
Write down the important points from your discussion
Meeting time 15 minutes
ldquoI think that leaders will be forgiven for a lot of mistakes but they will never be forgiven for lack of vision or authenticityrdquo Bill McDermott
Notes
SAP READY
bull The roles and responsibilities of a Buddybull Your expectations of them as a Buddybull How you will monitor their Buddy tasks and
workbook activitiesbull The New Hirersquos functional onboarding planbull The New Hirersquos training plan at SAP
Below is a list of things you should discuss with the Buddy
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New Hirersquos Pre-Start Activities
12
1 The New Hire needs to complete five activities before they begin their new job at SAP which include research on the Pre-Start Portal and answering some reflection questions
2 You can view these activities on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your thoughts observations and feedback on the activity
4 Remember to save your workbook if you use the notes section
5 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meeting you go through the Pre-Start and Week 1 activities with the New Hire Check that they have completed the workbook and that they have understood what is required of them You also discuss any questions needs or concerns that they may have about their role at SAP and their onboarding journey
6 Help guide and assist the New Hire with all their onboarding issues and queries
7 At the end of Week 1 also have a meeting with the New Hirersquos Buddy about their workbook activities and how their first week has gone as a Buddy In this meeting you can discuss any concerns and questions that they may have about their role as a Buddy
Notes
MY PLAN
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13
Observations and notes
New Hire Activity 1 How We Run Behaviors
Link to the How We Run Behaviors
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoHow We RunBehaviorsrsquo They will read about thesebehaviors on the Pre-Start Portal andthen answer two questions
2 You can access this information here
THE SAPWAY
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New Hire Activity 2 Define TheirSAP Workspace
14
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity for lsquoDefine Your SAPWorkspacersquo They will explore theWorldwide SAP Office Directory andthen answer some questions abouttheir new workplace
Remember to save your workbook if you write in the notes section below
SAP READY
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Meeting Their New Hire Buddy
15
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire should meet theirNew Hire Buddy in their Pre-Startweek Opposite is the list ofdiscussion points for this meeting
ldquoEmpathy lines the path to simplerdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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New Hire Activity 3 Key Resources
16
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about their lsquoKey ResourcesrsquoYOU need to inform the New Hireabout their key resources to enablethem to answer these questions
ldquoHave a point of view donrsquot come looking for one Knowing your perspective helps a chief executive make better choicesrdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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New Hire Activity 4 SAPrsquos Sustainability and Corporate Social Responsibility Strategy
17
THE SAPSTORY
ldquoInvest in kindnessrdquo Bill McDermott
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about lsquoSAPrsquos Sustainabilityand Corporate Social ResponsibilityStrategyrsquo They will answer threequestions on this
Observations and notes
Remember to save your workbook if you write in the notes section below
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My Plan as a Hiring Manager
18
1 Reflect on your Getting Ready week as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What do you expect from your New Hire in their role at SAP
What would you like the New Hirersquos goals to be in their career at SAP
ldquoI always try to hire somebody whorsquos got a vision at least as big as minerdquoBill McDermott
Activity time 10 minutes
Answer
Goals
Remember to complete the checklist on Page 9
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Week 1
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My Plan
20
MY PLAN
Welcome to Week 1 You are now going to start your new role as a Hiring Manager
This is going to be your most challenging and demanding week as a Hiring Manager Your New Hire is really going to need your knowledge advice assistance and patience Help them feel comfortable from Day 1
The Week 1 module will take you around two and a half hours to complete This includes
bull The Day 1 and Week 1 Hiring Manager Checklists
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 1 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoMost people are risk-averse when seeking gains and risk-active if they risk losing gainsrdquoBill McDermott
Go to the next page to begin this weekrsquos modulehellip
bull Two Welcome Sessionsbull Articulating the SAP Storybull How We Runbull SAP Strategybull The SAP Organizationbull How to Contribute to SAPrsquos Strategybull Key Product Softwarebull Success Map Toolsbull Important Support Pages
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Day 1 Hiring Manager Checklist
21
MY PLAN
1 Below is a checklist that you need to complete on the first day of your New Hirersquos job at SAP
2 Make sure that you have completed this checklist by the end of Day 1
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet and greet the New Hire on Day 1 with their New Hire Buddy (if you are at the same location)
Ensure your New Hire attends the Day 1 Welcome session This training is 90 minutes and is mandatory for them to attend on Day 1
Introduce the New Hire to the team
Send an announcement to the team and a welcome e-mail to the New Hire
Make sure your New Hire is aware of how to use the phoneSAP Connect and Skype for Business
Ensure the New Hire is familiar with SAP e-mail
Make sure the New Hire has a secure ID cardsoft token and help initialize if required
Ensure your New Hire looks through the lsquoIT Starters Tourrsquo page for useful tips on how to get
started with IT
Check equipment access and authorizations with the New Hire and the New Hire Buddy If there are IT problems ask the Buddy to help create an ITdirect ticket
Provide support and clarify any questions the New Hire might have
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Week 1 Hiring Manager Checklist
22
MY PLAN
1 Below is a checklist that you need to complete by the end of your first week as a Hiring Manager
2 Set aside some time every day to do a few of the tasks below
3 Click the link in the sixth task to access this extra information
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Ensure your New Hire attends the lsquoNavigating SAPrsquo session This training is 90 minutes and is mandatory for them to attend in Week 1
Make sure your New Hire blocks time to review the useful links from the above session
Help arrange for the installation of additional software as required through the Software Center
Forward any important e-mails and other useful links and information to the New Hire
Ensure the New Hire has a copy of the New Hire Checklist
Introduce the New Hire to SAPrsquos Strategy Have a face-to-face meeting with them about this
Schedule onboarding feedback meetings with the New Hire at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Schedule monitoring feedback meetings with the New Hirersquos Buddy at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Invite the New Hire to any relevant and important meetings over the next few weeks
Schedule meetings with key stakeholders and useful contacts forwith the New Hire
Support in building a network for the New Hire
Provide support and clarify any questions the New Hire might have
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New Hirersquos Week 1 Activities
23
MY PLAN
1 The New Hire needs to complete two mandatory 90-minute Welcome sessions this week ndash one on Day 1 andone on another day in their first week at SAP Assist the New Hire in knowing how to access these courses
2 The New Hire also needs to complete nine activities in their first week at SAP These include watching a fewvideos doing research answering questions and having a chat with you their Manager
3 These activities can be viewed on the next few pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use the notes section
6 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meetingyou should go through the Pre-Start and Week 1 activities with the New Hire Check that they have completedthe workbook and that they have understood what is required of them You should also discuss any questionsneeds or concerns that they may have about SAP and their onboarding journey
7 At the end of Week 1 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
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New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
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25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
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New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
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New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
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New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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Week 2
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My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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eady
Week 1
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Week 3
Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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eady
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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Week 4
+
Week 3
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eady
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Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Gettin
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eady
Week 1
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Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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Week 3
Week 4
+
Week 4+
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eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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eady
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Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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eady
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Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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Name
New Hire
Date
IF YOU ARE OPENING THIS MEDIA WORKBOOK FOR THE FIRST TIMEhellip
1 Save this workbook NOW to your desktop or other easily accessible location on your computer
2 Close the workbook
3 Now use a PDF viewer to open the workbook from its saved location on your computer We recommend that you use Adobe Acrobat Reader You will personalize your workbook so from now on you will always need to open it from its saved location using a PDF reader
4 Whenever you type answers or notes on any page always save your work immediately by clicking the Save icon on the top left of the window
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+
Getting Ready
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Welcome
4
Welcome to the SAP Hiring Managers workbook This workbook will help you support your New Hire through their onboarding
This interactive guide will prepare you as a Hiring Manager from before the New Hire starts to Day 60 of their onboarding
This guide is interactive ndash and web enabled That means yoursquoll need to be online to access the videos and links
Key to the success of being an effective Hiring Manager is checking that your New Hire has completed the activities in their onboarding workbook You will need to validate that they have completed the activities at weekly checkpoint meetings with them
So how does it all work Letrsquos take a lookhellip
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5
Online Learning
SAP has a wealth of online learning assets interactive guided learning experiences covering everything from diversity to security This workbook will introduce the New Hire and you to a selection that will get them up and running
Portal Pages
The SAP Portal includes a large amount of information about SAP The New Hirersquos use of these is central to their success at SAP
Documents
Sometimes therersquos nothing quite as helpful and elegant as a simple document containing a summary of a process or tool Wersquoll give you and the New Hire links to some key ones and ask you and them to extract key learnings from them
Social
SAP staff can often live and breathe by their network at SAP so itrsquos important to create a circle of colleagues around the New Hire a go-to network of trusted co-workers SAP uses tools like Jam to help you and the New Hire do this The New Hire must use our social networks to meet others and connect to learn informally from others
Videos
YouTube We all use it we all love it SAP has thousands of videos on its various YouTube channels Wersquoll introduce the New Hire to some core ones and encourage them to explore the rest
Facilitated Sessions
There are times when the New Hire needs to speak to an expert ndash and kick ideas around in an energetic environment Our Instructor Led Training (in-person or virtual) events give just that ndash as well as an opportunity to build that crucial network of contacts for them
Checkpoints
How will you know if your New Hire is on the right path How will you check their progress Checkpoints take place at the end of Week 1 Week 2 Week 3 and Week 6 These are opportunities for you and your New Hire to see how things are going and address issues that have arisen from the activities in this workbook Always prepare for these sessions and have your workbook up to date
The New Hirersquos Interactive Learning Package
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Your New Hirersquos SAP Workbook
6
Who is SAP
What does SAP do
How does SAP do it
Where does the New Hire fit in
The New Hirersquos and your workbook cover four skill areas ndash look out for these diagrams throughout this workbook
Where is the New Hire now
Where will the New Hire be in 1 year Where will they be in 5 years
How do I develop the New Hire
What opportunities are available to the New Hire
What tools does the New Hire need
What skills does the New Hire need to develop
How does the New Hire keep moving
How does the New Hire get things done
What is SAPrsquos culture
How should the New Hire Run Simple
How does the New Hire get along with colleagues
What is the SAP Way
MY PLAN
SAP READY
THE SAPWAY
THE SAPSTORY
ldquoWhat you focus on expands Focus on what you are best at and you will be unstoppablerdquoBill McDermott
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The New Hirersquos First 60 Days
7
Pre-Start
bullHow We Run BehaviorsbullDefine Their SAP WorkplacebullMeeting Their New Hire
BuddybullKey ResourcesbullSAPrsquos Sustainability and
Corporate Social Responsibility Strategy
Week 1
bullWelcome SessionsbullArticulate the SAP StorybullHow We RunbullSAP StrategybullThe SAP OrganizationbullHow to Contribute to SAPrsquos
Strategy bullKey Product SoftwarebullKnowledge CheckbullSuccess Map Toolsbull Important Support PagesbullCheck-In with You
Week 2
bull Forms of Business Communication at SAP
bullUsing Jam
bullSAPrsquos File Sharing Options
bullPopular Software Tools
bull Identify Their Leadership
bullSAPrsquos Global Managing Board
bullSuccess Map Learning
Week 3
bullSAP Compliance Training
bullCompliance Policies
bullBoard Specific Compliance Training
Week 4+
bullTalent Journey
bullTalent Check-In
bullPlanning Their Career at SAP
bullMeeting with You and Their Buddy
Track 1 is covered by the MY SAP Workbook validated by
YOU
My Role Pre-Start
My Role Week 1
My Role Week 2
My Role Week 3
My Role Week 4+
Track 2 is taken care of by the individual lines of
business The New Hire will ask YOU about this
Day 1 Day 60Track 1 General
Track 2 Role-specific
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My Plan
8
Welcome to SAP Hiring Manager training YOU make a very important impact at SAP as a Manager
As a Manager at SAP you need to be welcoming approachable helpful and a good role model You need to give guidance advice practical assistance and encouragement to the New Hire You also need to show your New Hire the exciting SAP Way
This Getting Ready module will take you about two hours to complete This includes
bull The Getting Ready Hiring Manager Checklist
bull The New Hirersquos activities
Put aside some time every day to do a Hiring Manager task from the Getting Ready checklist and to go through one of the New Hirersquos activities Schedule a meeting with the New Hire for their first week at SAP
During their Pre-Start week your New Hire will learn about the following
Go to the next page to begin this weekrsquos modulehellip
ldquoDonrsquot rethink every decision Make a decision and stick to your strategyrdquo Bill McDermott
MY PLAN
bull How We Run Behaviorsbull Define Their SAP Workspacebull Their New Hire Buddybull Key Resourcesbull SAPrsquos Sustainability and Corporate Social Responsibility
Strategy
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Getting Ready Hiring Manager Checklist
9
1
2
3
4
5
Below is a checklist that you need to complete before your New Hire starts their career at SAP
Set aside a few minutes every day to do a couple of tasks on the checklist
Make sure that you have completed this checklist by the end of the week
Tick off tasks on the checklist when you have completed them
Remember to save your workbook
Go to the On-board Your Employee portal page This provides guidance on how to effectively onboard your
New Hire
Assign a New Hire Buddy at the beginning of this week preferably someone in the New Hirersquos
locationoffice
You need to have a meeting with the New Hirersquos Buddy this week to discuss expectations and strategy The
Buddy should make contact with the New Hire this week (before they start)
Send the New Hire a welcome e-mail prior to their first day and send a communication out to your entire
team recognizing this new member
Ensure IT equipment is ordered for the New Hire including a mobile phone and computer accessories Request system accesses for the employee
Identify a workspace location if necessary contact facilities and make sure that necessary supplies
are ordered for the New Hire
Decide on important reading material for your New Hire
Add the New Hire to teamdepartment DL
Add the New Hire to shared drives
Update the teamrsquos organization chart
Plan your New Hirersquos training and functional onboarding strategy
Invite the New Hire to any necessary meetings for the next week
Inform customers peers and key contacts outside the immediate team about the New Hire
MY PLAN
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Hiring Manager Training
10
Getting Ready
Hiring Manager Training
Time 30 minutes
Activity time 30 minutes
ldquo I think when yoursquore not trying to be somebody else and yoursquore standing tall based upon what you believe is possible other people start to believe it and before you know it you all can achieve itrdquoBill McDermott
You need to complete the lsquoHiring Manager Trainingrsquo before your New Hire starts at SAP Put aside half an hour this week to do this e-learning session Write important summary points about the course as you watch it Go to this link to access this training session
SAP READY
Notes about this course
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Activity Meeting with the New Hirersquos Buddy
11
You need to assign a New Hire Buddy to the New Hire You should choose a Buddy who
bull Is approachable understanding and patient
bull Has leadership and mentoring qualities
bull Will take the Buddy role and tasks seriously
bull Has time to be a Buddy along with other work commitments
Have a meeting with the New Hirersquos Buddy this week to chat about what you expect of them and the New Hire during their onboarding Suggest that the Buddy sets this relationship as a goal in their career map This would ensure that appropriate credit and appreciation is given to the Buddy
Write down the important points from your discussion
Meeting time 15 minutes
ldquoI think that leaders will be forgiven for a lot of mistakes but they will never be forgiven for lack of vision or authenticityrdquo Bill McDermott
Notes
SAP READY
bull The roles and responsibilities of a Buddybull Your expectations of them as a Buddybull How you will monitor their Buddy tasks and
workbook activitiesbull The New Hirersquos functional onboarding planbull The New Hirersquos training plan at SAP
Below is a list of things you should discuss with the Buddy
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New Hirersquos Pre-Start Activities
12
1 The New Hire needs to complete five activities before they begin their new job at SAP which include research on the Pre-Start Portal and answering some reflection questions
2 You can view these activities on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your thoughts observations and feedback on the activity
4 Remember to save your workbook if you use the notes section
5 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meeting you go through the Pre-Start and Week 1 activities with the New Hire Check that they have completed the workbook and that they have understood what is required of them You also discuss any questions needs or concerns that they may have about their role at SAP and their onboarding journey
6 Help guide and assist the New Hire with all their onboarding issues and queries
7 At the end of Week 1 also have a meeting with the New Hirersquos Buddy about their workbook activities and how their first week has gone as a Buddy In this meeting you can discuss any concerns and questions that they may have about their role as a Buddy
Notes
MY PLAN
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13
Observations and notes
New Hire Activity 1 How We Run Behaviors
Link to the How We Run Behaviors
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoHow We RunBehaviorsrsquo They will read about thesebehaviors on the Pre-Start Portal andthen answer two questions
2 You can access this information here
THE SAPWAY
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New Hire Activity 2 Define TheirSAP Workspace
14
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity for lsquoDefine Your SAPWorkspacersquo They will explore theWorldwide SAP Office Directory andthen answer some questions abouttheir new workplace
Remember to save your workbook if you write in the notes section below
SAP READY
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Meeting Their New Hire Buddy
15
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire should meet theirNew Hire Buddy in their Pre-Startweek Opposite is the list ofdiscussion points for this meeting
ldquoEmpathy lines the path to simplerdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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New Hire Activity 3 Key Resources
16
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about their lsquoKey ResourcesrsquoYOU need to inform the New Hireabout their key resources to enablethem to answer these questions
ldquoHave a point of view donrsquot come looking for one Knowing your perspective helps a chief executive make better choicesrdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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New Hire Activity 4 SAPrsquos Sustainability and Corporate Social Responsibility Strategy
17
THE SAPSTORY
ldquoInvest in kindnessrdquo Bill McDermott
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about lsquoSAPrsquos Sustainabilityand Corporate Social ResponsibilityStrategyrsquo They will answer threequestions on this
Observations and notes
Remember to save your workbook if you write in the notes section below
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My Plan as a Hiring Manager
18
1 Reflect on your Getting Ready week as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What do you expect from your New Hire in their role at SAP
What would you like the New Hirersquos goals to be in their career at SAP
ldquoI always try to hire somebody whorsquos got a vision at least as big as minerdquoBill McDermott
Activity time 10 minutes
Answer
Goals
Remember to complete the checklist on Page 9
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Week 1
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My Plan
20
MY PLAN
Welcome to Week 1 You are now going to start your new role as a Hiring Manager
This is going to be your most challenging and demanding week as a Hiring Manager Your New Hire is really going to need your knowledge advice assistance and patience Help them feel comfortable from Day 1
The Week 1 module will take you around two and a half hours to complete This includes
bull The Day 1 and Week 1 Hiring Manager Checklists
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 1 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoMost people are risk-averse when seeking gains and risk-active if they risk losing gainsrdquoBill McDermott
Go to the next page to begin this weekrsquos modulehellip
bull Two Welcome Sessionsbull Articulating the SAP Storybull How We Runbull SAP Strategybull The SAP Organizationbull How to Contribute to SAPrsquos Strategybull Key Product Softwarebull Success Map Toolsbull Important Support Pages
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Day 1 Hiring Manager Checklist
21
MY PLAN
1 Below is a checklist that you need to complete on the first day of your New Hirersquos job at SAP
2 Make sure that you have completed this checklist by the end of Day 1
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet and greet the New Hire on Day 1 with their New Hire Buddy (if you are at the same location)
Ensure your New Hire attends the Day 1 Welcome session This training is 90 minutes and is mandatory for them to attend on Day 1
Introduce the New Hire to the team
Send an announcement to the team and a welcome e-mail to the New Hire
Make sure your New Hire is aware of how to use the phoneSAP Connect and Skype for Business
Ensure the New Hire is familiar with SAP e-mail
Make sure the New Hire has a secure ID cardsoft token and help initialize if required
Ensure your New Hire looks through the lsquoIT Starters Tourrsquo page for useful tips on how to get
started with IT
Check equipment access and authorizations with the New Hire and the New Hire Buddy If there are IT problems ask the Buddy to help create an ITdirect ticket
Provide support and clarify any questions the New Hire might have
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+
Week 1 Hiring Manager Checklist
22
MY PLAN
1 Below is a checklist that you need to complete by the end of your first week as a Hiring Manager
2 Set aside some time every day to do a few of the tasks below
3 Click the link in the sixth task to access this extra information
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Ensure your New Hire attends the lsquoNavigating SAPrsquo session This training is 90 minutes and is mandatory for them to attend in Week 1
Make sure your New Hire blocks time to review the useful links from the above session
Help arrange for the installation of additional software as required through the Software Center
Forward any important e-mails and other useful links and information to the New Hire
Ensure the New Hire has a copy of the New Hire Checklist
Introduce the New Hire to SAPrsquos Strategy Have a face-to-face meeting with them about this
Schedule onboarding feedback meetings with the New Hire at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Schedule monitoring feedback meetings with the New Hirersquos Buddy at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Invite the New Hire to any relevant and important meetings over the next few weeks
Schedule meetings with key stakeholders and useful contacts forwith the New Hire
Support in building a network for the New Hire
Provide support and clarify any questions the New Hire might have
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New Hirersquos Week 1 Activities
23
MY PLAN
1 The New Hire needs to complete two mandatory 90-minute Welcome sessions this week ndash one on Day 1 andone on another day in their first week at SAP Assist the New Hire in knowing how to access these courses
2 The New Hire also needs to complete nine activities in their first week at SAP These include watching a fewvideos doing research answering questions and having a chat with you their Manager
3 These activities can be viewed on the next few pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use the notes section
6 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meetingyou should go through the Pre-Start and Week 1 activities with the New Hire Check that they have completedthe workbook and that they have understood what is required of them You should also discuss any questionsneeds or concerns that they may have about SAP and their onboarding journey
7 At the end of Week 1 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
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New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
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+
25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
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New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
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New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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Week 4
+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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Week 3
Week 4
+
Week 2
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Week 2
Week 3
Week 4
+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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eady
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Week 2
Week 3
Week 4
+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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eady
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Week 2
Week 3
Week 4
+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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eady
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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eady
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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eady
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Week 4
+
Week 3
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eady
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+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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eady
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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eady
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+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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eady
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Week 4
+
Week 4+
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eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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eady
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Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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eady
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Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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eady
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Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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Week 3
Week 4
+
Getting Ready
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Week 3
Week 4
+
Welcome
4
Welcome to the SAP Hiring Managers workbook This workbook will help you support your New Hire through their onboarding
This interactive guide will prepare you as a Hiring Manager from before the New Hire starts to Day 60 of their onboarding
This guide is interactive ndash and web enabled That means yoursquoll need to be online to access the videos and links
Key to the success of being an effective Hiring Manager is checking that your New Hire has completed the activities in their onboarding workbook You will need to validate that they have completed the activities at weekly checkpoint meetings with them
So how does it all work Letrsquos take a lookhellip
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5
Online Learning
SAP has a wealth of online learning assets interactive guided learning experiences covering everything from diversity to security This workbook will introduce the New Hire and you to a selection that will get them up and running
Portal Pages
The SAP Portal includes a large amount of information about SAP The New Hirersquos use of these is central to their success at SAP
Documents
Sometimes therersquos nothing quite as helpful and elegant as a simple document containing a summary of a process or tool Wersquoll give you and the New Hire links to some key ones and ask you and them to extract key learnings from them
Social
SAP staff can often live and breathe by their network at SAP so itrsquos important to create a circle of colleagues around the New Hire a go-to network of trusted co-workers SAP uses tools like Jam to help you and the New Hire do this The New Hire must use our social networks to meet others and connect to learn informally from others
Videos
YouTube We all use it we all love it SAP has thousands of videos on its various YouTube channels Wersquoll introduce the New Hire to some core ones and encourage them to explore the rest
Facilitated Sessions
There are times when the New Hire needs to speak to an expert ndash and kick ideas around in an energetic environment Our Instructor Led Training (in-person or virtual) events give just that ndash as well as an opportunity to build that crucial network of contacts for them
Checkpoints
How will you know if your New Hire is on the right path How will you check their progress Checkpoints take place at the end of Week 1 Week 2 Week 3 and Week 6 These are opportunities for you and your New Hire to see how things are going and address issues that have arisen from the activities in this workbook Always prepare for these sessions and have your workbook up to date
The New Hirersquos Interactive Learning Package
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Your New Hirersquos SAP Workbook
6
Who is SAP
What does SAP do
How does SAP do it
Where does the New Hire fit in
The New Hirersquos and your workbook cover four skill areas ndash look out for these diagrams throughout this workbook
Where is the New Hire now
Where will the New Hire be in 1 year Where will they be in 5 years
How do I develop the New Hire
What opportunities are available to the New Hire
What tools does the New Hire need
What skills does the New Hire need to develop
How does the New Hire keep moving
How does the New Hire get things done
What is SAPrsquos culture
How should the New Hire Run Simple
How does the New Hire get along with colleagues
What is the SAP Way
MY PLAN
SAP READY
THE SAPWAY
THE SAPSTORY
ldquoWhat you focus on expands Focus on what you are best at and you will be unstoppablerdquoBill McDermott
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The New Hirersquos First 60 Days
7
Pre-Start
bullHow We Run BehaviorsbullDefine Their SAP WorkplacebullMeeting Their New Hire
BuddybullKey ResourcesbullSAPrsquos Sustainability and
Corporate Social Responsibility Strategy
Week 1
bullWelcome SessionsbullArticulate the SAP StorybullHow We RunbullSAP StrategybullThe SAP OrganizationbullHow to Contribute to SAPrsquos
Strategy bullKey Product SoftwarebullKnowledge CheckbullSuccess Map Toolsbull Important Support PagesbullCheck-In with You
Week 2
bull Forms of Business Communication at SAP
bullUsing Jam
bullSAPrsquos File Sharing Options
bullPopular Software Tools
bull Identify Their Leadership
bullSAPrsquos Global Managing Board
bullSuccess Map Learning
Week 3
bullSAP Compliance Training
bullCompliance Policies
bullBoard Specific Compliance Training
Week 4+
bullTalent Journey
bullTalent Check-In
bullPlanning Their Career at SAP
bullMeeting with You and Their Buddy
Track 1 is covered by the MY SAP Workbook validated by
YOU
My Role Pre-Start
My Role Week 1
My Role Week 2
My Role Week 3
My Role Week 4+
Track 2 is taken care of by the individual lines of
business The New Hire will ask YOU about this
Day 1 Day 60Track 1 General
Track 2 Role-specific
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My Plan
8
Welcome to SAP Hiring Manager training YOU make a very important impact at SAP as a Manager
As a Manager at SAP you need to be welcoming approachable helpful and a good role model You need to give guidance advice practical assistance and encouragement to the New Hire You also need to show your New Hire the exciting SAP Way
This Getting Ready module will take you about two hours to complete This includes
bull The Getting Ready Hiring Manager Checklist
bull The New Hirersquos activities
Put aside some time every day to do a Hiring Manager task from the Getting Ready checklist and to go through one of the New Hirersquos activities Schedule a meeting with the New Hire for their first week at SAP
During their Pre-Start week your New Hire will learn about the following
Go to the next page to begin this weekrsquos modulehellip
ldquoDonrsquot rethink every decision Make a decision and stick to your strategyrdquo Bill McDermott
MY PLAN
bull How We Run Behaviorsbull Define Their SAP Workspacebull Their New Hire Buddybull Key Resourcesbull SAPrsquos Sustainability and Corporate Social Responsibility
Strategy
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+
Getting Ready Hiring Manager Checklist
9
1
2
3
4
5
Below is a checklist that you need to complete before your New Hire starts their career at SAP
Set aside a few minutes every day to do a couple of tasks on the checklist
Make sure that you have completed this checklist by the end of the week
Tick off tasks on the checklist when you have completed them
Remember to save your workbook
Go to the On-board Your Employee portal page This provides guidance on how to effectively onboard your
New Hire
Assign a New Hire Buddy at the beginning of this week preferably someone in the New Hirersquos
locationoffice
You need to have a meeting with the New Hirersquos Buddy this week to discuss expectations and strategy The
Buddy should make contact with the New Hire this week (before they start)
Send the New Hire a welcome e-mail prior to their first day and send a communication out to your entire
team recognizing this new member
Ensure IT equipment is ordered for the New Hire including a mobile phone and computer accessories Request system accesses for the employee
Identify a workspace location if necessary contact facilities and make sure that necessary supplies
are ordered for the New Hire
Decide on important reading material for your New Hire
Add the New Hire to teamdepartment DL
Add the New Hire to shared drives
Update the teamrsquos organization chart
Plan your New Hirersquos training and functional onboarding strategy
Invite the New Hire to any necessary meetings for the next week
Inform customers peers and key contacts outside the immediate team about the New Hire
MY PLAN
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Hiring Manager Training
10
Getting Ready
Hiring Manager Training
Time 30 minutes
Activity time 30 minutes
ldquo I think when yoursquore not trying to be somebody else and yoursquore standing tall based upon what you believe is possible other people start to believe it and before you know it you all can achieve itrdquoBill McDermott
You need to complete the lsquoHiring Manager Trainingrsquo before your New Hire starts at SAP Put aside half an hour this week to do this e-learning session Write important summary points about the course as you watch it Go to this link to access this training session
SAP READY
Notes about this course
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Activity Meeting with the New Hirersquos Buddy
11
You need to assign a New Hire Buddy to the New Hire You should choose a Buddy who
bull Is approachable understanding and patient
bull Has leadership and mentoring qualities
bull Will take the Buddy role and tasks seriously
bull Has time to be a Buddy along with other work commitments
Have a meeting with the New Hirersquos Buddy this week to chat about what you expect of them and the New Hire during their onboarding Suggest that the Buddy sets this relationship as a goal in their career map This would ensure that appropriate credit and appreciation is given to the Buddy
Write down the important points from your discussion
Meeting time 15 minutes
ldquoI think that leaders will be forgiven for a lot of mistakes but they will never be forgiven for lack of vision or authenticityrdquo Bill McDermott
Notes
SAP READY
bull The roles and responsibilities of a Buddybull Your expectations of them as a Buddybull How you will monitor their Buddy tasks and
workbook activitiesbull The New Hirersquos functional onboarding planbull The New Hirersquos training plan at SAP
Below is a list of things you should discuss with the Buddy
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New Hirersquos Pre-Start Activities
12
1 The New Hire needs to complete five activities before they begin their new job at SAP which include research on the Pre-Start Portal and answering some reflection questions
2 You can view these activities on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your thoughts observations and feedback on the activity
4 Remember to save your workbook if you use the notes section
5 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meeting you go through the Pre-Start and Week 1 activities with the New Hire Check that they have completed the workbook and that they have understood what is required of them You also discuss any questions needs or concerns that they may have about their role at SAP and their onboarding journey
6 Help guide and assist the New Hire with all their onboarding issues and queries
7 At the end of Week 1 also have a meeting with the New Hirersquos Buddy about their workbook activities and how their first week has gone as a Buddy In this meeting you can discuss any concerns and questions that they may have about their role as a Buddy
Notes
MY PLAN
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13
Observations and notes
New Hire Activity 1 How We Run Behaviors
Link to the How We Run Behaviors
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoHow We RunBehaviorsrsquo They will read about thesebehaviors on the Pre-Start Portal andthen answer two questions
2 You can access this information here
THE SAPWAY
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New Hire Activity 2 Define TheirSAP Workspace
14
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity for lsquoDefine Your SAPWorkspacersquo They will explore theWorldwide SAP Office Directory andthen answer some questions abouttheir new workplace
Remember to save your workbook if you write in the notes section below
SAP READY
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Meeting Their New Hire Buddy
15
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire should meet theirNew Hire Buddy in their Pre-Startweek Opposite is the list ofdiscussion points for this meeting
ldquoEmpathy lines the path to simplerdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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New Hire Activity 3 Key Resources
16
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about their lsquoKey ResourcesrsquoYOU need to inform the New Hireabout their key resources to enablethem to answer these questions
ldquoHave a point of view donrsquot come looking for one Knowing your perspective helps a chief executive make better choicesrdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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New Hire Activity 4 SAPrsquos Sustainability and Corporate Social Responsibility Strategy
17
THE SAPSTORY
ldquoInvest in kindnessrdquo Bill McDermott
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about lsquoSAPrsquos Sustainabilityand Corporate Social ResponsibilityStrategyrsquo They will answer threequestions on this
Observations and notes
Remember to save your workbook if you write in the notes section below
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My Plan as a Hiring Manager
18
1 Reflect on your Getting Ready week as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What do you expect from your New Hire in their role at SAP
What would you like the New Hirersquos goals to be in their career at SAP
ldquoI always try to hire somebody whorsquos got a vision at least as big as minerdquoBill McDermott
Activity time 10 minutes
Answer
Goals
Remember to complete the checklist on Page 9
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Week 1
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My Plan
20
MY PLAN
Welcome to Week 1 You are now going to start your new role as a Hiring Manager
This is going to be your most challenging and demanding week as a Hiring Manager Your New Hire is really going to need your knowledge advice assistance and patience Help them feel comfortable from Day 1
The Week 1 module will take you around two and a half hours to complete This includes
bull The Day 1 and Week 1 Hiring Manager Checklists
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 1 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoMost people are risk-averse when seeking gains and risk-active if they risk losing gainsrdquoBill McDermott
Go to the next page to begin this weekrsquos modulehellip
bull Two Welcome Sessionsbull Articulating the SAP Storybull How We Runbull SAP Strategybull The SAP Organizationbull How to Contribute to SAPrsquos Strategybull Key Product Softwarebull Success Map Toolsbull Important Support Pages
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Day 1 Hiring Manager Checklist
21
MY PLAN
1 Below is a checklist that you need to complete on the first day of your New Hirersquos job at SAP
2 Make sure that you have completed this checklist by the end of Day 1
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet and greet the New Hire on Day 1 with their New Hire Buddy (if you are at the same location)
Ensure your New Hire attends the Day 1 Welcome session This training is 90 minutes and is mandatory for them to attend on Day 1
Introduce the New Hire to the team
Send an announcement to the team and a welcome e-mail to the New Hire
Make sure your New Hire is aware of how to use the phoneSAP Connect and Skype for Business
Ensure the New Hire is familiar with SAP e-mail
Make sure the New Hire has a secure ID cardsoft token and help initialize if required
Ensure your New Hire looks through the lsquoIT Starters Tourrsquo page for useful tips on how to get
started with IT
Check equipment access and authorizations with the New Hire and the New Hire Buddy If there are IT problems ask the Buddy to help create an ITdirect ticket
Provide support and clarify any questions the New Hire might have
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Week 1 Hiring Manager Checklist
22
MY PLAN
1 Below is a checklist that you need to complete by the end of your first week as a Hiring Manager
2 Set aside some time every day to do a few of the tasks below
3 Click the link in the sixth task to access this extra information
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Ensure your New Hire attends the lsquoNavigating SAPrsquo session This training is 90 minutes and is mandatory for them to attend in Week 1
Make sure your New Hire blocks time to review the useful links from the above session
Help arrange for the installation of additional software as required through the Software Center
Forward any important e-mails and other useful links and information to the New Hire
Ensure the New Hire has a copy of the New Hire Checklist
Introduce the New Hire to SAPrsquos Strategy Have a face-to-face meeting with them about this
Schedule onboarding feedback meetings with the New Hire at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Schedule monitoring feedback meetings with the New Hirersquos Buddy at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Invite the New Hire to any relevant and important meetings over the next few weeks
Schedule meetings with key stakeholders and useful contacts forwith the New Hire
Support in building a network for the New Hire
Provide support and clarify any questions the New Hire might have
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New Hirersquos Week 1 Activities
23
MY PLAN
1 The New Hire needs to complete two mandatory 90-minute Welcome sessions this week ndash one on Day 1 andone on another day in their first week at SAP Assist the New Hire in knowing how to access these courses
2 The New Hire also needs to complete nine activities in their first week at SAP These include watching a fewvideos doing research answering questions and having a chat with you their Manager
3 These activities can be viewed on the next few pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use the notes section
6 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meetingyou should go through the Pre-Start and Week 1 activities with the New Hire Check that they have completedthe workbook and that they have understood what is required of them You should also discuss any questionsneeds or concerns that they may have about SAP and their onboarding journey
7 At the end of Week 1 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
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New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
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+
25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
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New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
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New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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Week 4
+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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Week 4
+
Week 2
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Week 2
Week 3
Week 4
+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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Week 2
Week 3
Week 4
+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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Week 4
+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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Week 3
Week 4
+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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Week 4
+
Week 3
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eady
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+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
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+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
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Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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+
Week 4+
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eady
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Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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eady
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+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
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+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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+
Welcome
4
Welcome to the SAP Hiring Managers workbook This workbook will help you support your New Hire through their onboarding
This interactive guide will prepare you as a Hiring Manager from before the New Hire starts to Day 60 of their onboarding
This guide is interactive ndash and web enabled That means yoursquoll need to be online to access the videos and links
Key to the success of being an effective Hiring Manager is checking that your New Hire has completed the activities in their onboarding workbook You will need to validate that they have completed the activities at weekly checkpoint meetings with them
So how does it all work Letrsquos take a lookhellip
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+
5
Online Learning
SAP has a wealth of online learning assets interactive guided learning experiences covering everything from diversity to security This workbook will introduce the New Hire and you to a selection that will get them up and running
Portal Pages
The SAP Portal includes a large amount of information about SAP The New Hirersquos use of these is central to their success at SAP
Documents
Sometimes therersquos nothing quite as helpful and elegant as a simple document containing a summary of a process or tool Wersquoll give you and the New Hire links to some key ones and ask you and them to extract key learnings from them
Social
SAP staff can often live and breathe by their network at SAP so itrsquos important to create a circle of colleagues around the New Hire a go-to network of trusted co-workers SAP uses tools like Jam to help you and the New Hire do this The New Hire must use our social networks to meet others and connect to learn informally from others
Videos
YouTube We all use it we all love it SAP has thousands of videos on its various YouTube channels Wersquoll introduce the New Hire to some core ones and encourage them to explore the rest
Facilitated Sessions
There are times when the New Hire needs to speak to an expert ndash and kick ideas around in an energetic environment Our Instructor Led Training (in-person or virtual) events give just that ndash as well as an opportunity to build that crucial network of contacts for them
Checkpoints
How will you know if your New Hire is on the right path How will you check their progress Checkpoints take place at the end of Week 1 Week 2 Week 3 and Week 6 These are opportunities for you and your New Hire to see how things are going and address issues that have arisen from the activities in this workbook Always prepare for these sessions and have your workbook up to date
The New Hirersquos Interactive Learning Package
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+
Your New Hirersquos SAP Workbook
6
Who is SAP
What does SAP do
How does SAP do it
Where does the New Hire fit in
The New Hirersquos and your workbook cover four skill areas ndash look out for these diagrams throughout this workbook
Where is the New Hire now
Where will the New Hire be in 1 year Where will they be in 5 years
How do I develop the New Hire
What opportunities are available to the New Hire
What tools does the New Hire need
What skills does the New Hire need to develop
How does the New Hire keep moving
How does the New Hire get things done
What is SAPrsquos culture
How should the New Hire Run Simple
How does the New Hire get along with colleagues
What is the SAP Way
MY PLAN
SAP READY
THE SAPWAY
THE SAPSTORY
ldquoWhat you focus on expands Focus on what you are best at and you will be unstoppablerdquoBill McDermott
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+
The New Hirersquos First 60 Days
7
Pre-Start
bullHow We Run BehaviorsbullDefine Their SAP WorkplacebullMeeting Their New Hire
BuddybullKey ResourcesbullSAPrsquos Sustainability and
Corporate Social Responsibility Strategy
Week 1
bullWelcome SessionsbullArticulate the SAP StorybullHow We RunbullSAP StrategybullThe SAP OrganizationbullHow to Contribute to SAPrsquos
Strategy bullKey Product SoftwarebullKnowledge CheckbullSuccess Map Toolsbull Important Support PagesbullCheck-In with You
Week 2
bull Forms of Business Communication at SAP
bullUsing Jam
bullSAPrsquos File Sharing Options
bullPopular Software Tools
bull Identify Their Leadership
bullSAPrsquos Global Managing Board
bullSuccess Map Learning
Week 3
bullSAP Compliance Training
bullCompliance Policies
bullBoard Specific Compliance Training
Week 4+
bullTalent Journey
bullTalent Check-In
bullPlanning Their Career at SAP
bullMeeting with You and Their Buddy
Track 1 is covered by the MY SAP Workbook validated by
YOU
My Role Pre-Start
My Role Week 1
My Role Week 2
My Role Week 3
My Role Week 4+
Track 2 is taken care of by the individual lines of
business The New Hire will ask YOU about this
Day 1 Day 60Track 1 General
Track 2 Role-specific
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My Plan
8
Welcome to SAP Hiring Manager training YOU make a very important impact at SAP as a Manager
As a Manager at SAP you need to be welcoming approachable helpful and a good role model You need to give guidance advice practical assistance and encouragement to the New Hire You also need to show your New Hire the exciting SAP Way
This Getting Ready module will take you about two hours to complete This includes
bull The Getting Ready Hiring Manager Checklist
bull The New Hirersquos activities
Put aside some time every day to do a Hiring Manager task from the Getting Ready checklist and to go through one of the New Hirersquos activities Schedule a meeting with the New Hire for their first week at SAP
During their Pre-Start week your New Hire will learn about the following
Go to the next page to begin this weekrsquos modulehellip
ldquoDonrsquot rethink every decision Make a decision and stick to your strategyrdquo Bill McDermott
MY PLAN
bull How We Run Behaviorsbull Define Their SAP Workspacebull Their New Hire Buddybull Key Resourcesbull SAPrsquos Sustainability and Corporate Social Responsibility
Strategy
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+
Getting Ready Hiring Manager Checklist
9
1
2
3
4
5
Below is a checklist that you need to complete before your New Hire starts their career at SAP
Set aside a few minutes every day to do a couple of tasks on the checklist
Make sure that you have completed this checklist by the end of the week
Tick off tasks on the checklist when you have completed them
Remember to save your workbook
Go to the On-board Your Employee portal page This provides guidance on how to effectively onboard your
New Hire
Assign a New Hire Buddy at the beginning of this week preferably someone in the New Hirersquos
locationoffice
You need to have a meeting with the New Hirersquos Buddy this week to discuss expectations and strategy The
Buddy should make contact with the New Hire this week (before they start)
Send the New Hire a welcome e-mail prior to their first day and send a communication out to your entire
team recognizing this new member
Ensure IT equipment is ordered for the New Hire including a mobile phone and computer accessories Request system accesses for the employee
Identify a workspace location if necessary contact facilities and make sure that necessary supplies
are ordered for the New Hire
Decide on important reading material for your New Hire
Add the New Hire to teamdepartment DL
Add the New Hire to shared drives
Update the teamrsquos organization chart
Plan your New Hirersquos training and functional onboarding strategy
Invite the New Hire to any necessary meetings for the next week
Inform customers peers and key contacts outside the immediate team about the New Hire
MY PLAN
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Hiring Manager Training
10
Getting Ready
Hiring Manager Training
Time 30 minutes
Activity time 30 minutes
ldquo I think when yoursquore not trying to be somebody else and yoursquore standing tall based upon what you believe is possible other people start to believe it and before you know it you all can achieve itrdquoBill McDermott
You need to complete the lsquoHiring Manager Trainingrsquo before your New Hire starts at SAP Put aside half an hour this week to do this e-learning session Write important summary points about the course as you watch it Go to this link to access this training session
SAP READY
Notes about this course
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+
Activity Meeting with the New Hirersquos Buddy
11
You need to assign a New Hire Buddy to the New Hire You should choose a Buddy who
bull Is approachable understanding and patient
bull Has leadership and mentoring qualities
bull Will take the Buddy role and tasks seriously
bull Has time to be a Buddy along with other work commitments
Have a meeting with the New Hirersquos Buddy this week to chat about what you expect of them and the New Hire during their onboarding Suggest that the Buddy sets this relationship as a goal in their career map This would ensure that appropriate credit and appreciation is given to the Buddy
Write down the important points from your discussion
Meeting time 15 minutes
ldquoI think that leaders will be forgiven for a lot of mistakes but they will never be forgiven for lack of vision or authenticityrdquo Bill McDermott
Notes
SAP READY
bull The roles and responsibilities of a Buddybull Your expectations of them as a Buddybull How you will monitor their Buddy tasks and
workbook activitiesbull The New Hirersquos functional onboarding planbull The New Hirersquos training plan at SAP
Below is a list of things you should discuss with the Buddy
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New Hirersquos Pre-Start Activities
12
1 The New Hire needs to complete five activities before they begin their new job at SAP which include research on the Pre-Start Portal and answering some reflection questions
2 You can view these activities on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your thoughts observations and feedback on the activity
4 Remember to save your workbook if you use the notes section
5 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meeting you go through the Pre-Start and Week 1 activities with the New Hire Check that they have completed the workbook and that they have understood what is required of them You also discuss any questions needs or concerns that they may have about their role at SAP and their onboarding journey
6 Help guide and assist the New Hire with all their onboarding issues and queries
7 At the end of Week 1 also have a meeting with the New Hirersquos Buddy about their workbook activities and how their first week has gone as a Buddy In this meeting you can discuss any concerns and questions that they may have about their role as a Buddy
Notes
MY PLAN
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13
Observations and notes
New Hire Activity 1 How We Run Behaviors
Link to the How We Run Behaviors
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoHow We RunBehaviorsrsquo They will read about thesebehaviors on the Pre-Start Portal andthen answer two questions
2 You can access this information here
THE SAPWAY
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New Hire Activity 2 Define TheirSAP Workspace
14
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity for lsquoDefine Your SAPWorkspacersquo They will explore theWorldwide SAP Office Directory andthen answer some questions abouttheir new workplace
Remember to save your workbook if you write in the notes section below
SAP READY
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Meeting Their New Hire Buddy
15
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire should meet theirNew Hire Buddy in their Pre-Startweek Opposite is the list ofdiscussion points for this meeting
ldquoEmpathy lines the path to simplerdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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New Hire Activity 3 Key Resources
16
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about their lsquoKey ResourcesrsquoYOU need to inform the New Hireabout their key resources to enablethem to answer these questions
ldquoHave a point of view donrsquot come looking for one Knowing your perspective helps a chief executive make better choicesrdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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New Hire Activity 4 SAPrsquos Sustainability and Corporate Social Responsibility Strategy
17
THE SAPSTORY
ldquoInvest in kindnessrdquo Bill McDermott
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about lsquoSAPrsquos Sustainabilityand Corporate Social ResponsibilityStrategyrsquo They will answer threequestions on this
Observations and notes
Remember to save your workbook if you write in the notes section below
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My Plan as a Hiring Manager
18
1 Reflect on your Getting Ready week as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What do you expect from your New Hire in their role at SAP
What would you like the New Hirersquos goals to be in their career at SAP
ldquoI always try to hire somebody whorsquos got a vision at least as big as minerdquoBill McDermott
Activity time 10 minutes
Answer
Goals
Remember to complete the checklist on Page 9
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Week 1
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My Plan
20
MY PLAN
Welcome to Week 1 You are now going to start your new role as a Hiring Manager
This is going to be your most challenging and demanding week as a Hiring Manager Your New Hire is really going to need your knowledge advice assistance and patience Help them feel comfortable from Day 1
The Week 1 module will take you around two and a half hours to complete This includes
bull The Day 1 and Week 1 Hiring Manager Checklists
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 1 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoMost people are risk-averse when seeking gains and risk-active if they risk losing gainsrdquoBill McDermott
Go to the next page to begin this weekrsquos modulehellip
bull Two Welcome Sessionsbull Articulating the SAP Storybull How We Runbull SAP Strategybull The SAP Organizationbull How to Contribute to SAPrsquos Strategybull Key Product Softwarebull Success Map Toolsbull Important Support Pages
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Day 1 Hiring Manager Checklist
21
MY PLAN
1 Below is a checklist that you need to complete on the first day of your New Hirersquos job at SAP
2 Make sure that you have completed this checklist by the end of Day 1
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet and greet the New Hire on Day 1 with their New Hire Buddy (if you are at the same location)
Ensure your New Hire attends the Day 1 Welcome session This training is 90 minutes and is mandatory for them to attend on Day 1
Introduce the New Hire to the team
Send an announcement to the team and a welcome e-mail to the New Hire
Make sure your New Hire is aware of how to use the phoneSAP Connect and Skype for Business
Ensure the New Hire is familiar with SAP e-mail
Make sure the New Hire has a secure ID cardsoft token and help initialize if required
Ensure your New Hire looks through the lsquoIT Starters Tourrsquo page for useful tips on how to get
started with IT
Check equipment access and authorizations with the New Hire and the New Hire Buddy If there are IT problems ask the Buddy to help create an ITdirect ticket
Provide support and clarify any questions the New Hire might have
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+
Week 1 Hiring Manager Checklist
22
MY PLAN
1 Below is a checklist that you need to complete by the end of your first week as a Hiring Manager
2 Set aside some time every day to do a few of the tasks below
3 Click the link in the sixth task to access this extra information
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Ensure your New Hire attends the lsquoNavigating SAPrsquo session This training is 90 minutes and is mandatory for them to attend in Week 1
Make sure your New Hire blocks time to review the useful links from the above session
Help arrange for the installation of additional software as required through the Software Center
Forward any important e-mails and other useful links and information to the New Hire
Ensure the New Hire has a copy of the New Hire Checklist
Introduce the New Hire to SAPrsquos Strategy Have a face-to-face meeting with them about this
Schedule onboarding feedback meetings with the New Hire at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Schedule monitoring feedback meetings with the New Hirersquos Buddy at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Invite the New Hire to any relevant and important meetings over the next few weeks
Schedule meetings with key stakeholders and useful contacts forwith the New Hire
Support in building a network for the New Hire
Provide support and clarify any questions the New Hire might have
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+
New Hirersquos Week 1 Activities
23
MY PLAN
1 The New Hire needs to complete two mandatory 90-minute Welcome sessions this week ndash one on Day 1 andone on another day in their first week at SAP Assist the New Hire in knowing how to access these courses
2 The New Hire also needs to complete nine activities in their first week at SAP These include watching a fewvideos doing research answering questions and having a chat with you their Manager
3 These activities can be viewed on the next few pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use the notes section
6 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meetingyou should go through the Pre-Start and Week 1 activities with the New Hire Check that they have completedthe workbook and that they have understood what is required of them You should also discuss any questionsneeds or concerns that they may have about SAP and their onboarding journey
7 At the end of Week 1 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
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+
New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
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+
25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
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+
New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
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+
New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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+
New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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+
New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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Week 4
+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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Week 4
+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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Week 3
Week 4
+
Week 2
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Week 1
Week 2
Week 3
Week 4
+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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eady
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Week 2
Week 3
Week 4
+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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Week 4
+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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Week 3
Week 4
+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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+
Week 3
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+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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+
Week 4+
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eady
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+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
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+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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eady
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+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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eady
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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+
5
Online Learning
SAP has a wealth of online learning assets interactive guided learning experiences covering everything from diversity to security This workbook will introduce the New Hire and you to a selection that will get them up and running
Portal Pages
The SAP Portal includes a large amount of information about SAP The New Hirersquos use of these is central to their success at SAP
Documents
Sometimes therersquos nothing quite as helpful and elegant as a simple document containing a summary of a process or tool Wersquoll give you and the New Hire links to some key ones and ask you and them to extract key learnings from them
Social
SAP staff can often live and breathe by their network at SAP so itrsquos important to create a circle of colleagues around the New Hire a go-to network of trusted co-workers SAP uses tools like Jam to help you and the New Hire do this The New Hire must use our social networks to meet others and connect to learn informally from others
Videos
YouTube We all use it we all love it SAP has thousands of videos on its various YouTube channels Wersquoll introduce the New Hire to some core ones and encourage them to explore the rest
Facilitated Sessions
There are times when the New Hire needs to speak to an expert ndash and kick ideas around in an energetic environment Our Instructor Led Training (in-person or virtual) events give just that ndash as well as an opportunity to build that crucial network of contacts for them
Checkpoints
How will you know if your New Hire is on the right path How will you check their progress Checkpoints take place at the end of Week 1 Week 2 Week 3 and Week 6 These are opportunities for you and your New Hire to see how things are going and address issues that have arisen from the activities in this workbook Always prepare for these sessions and have your workbook up to date
The New Hirersquos Interactive Learning Package
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Week 3
Week 4
+
Your New Hirersquos SAP Workbook
6
Who is SAP
What does SAP do
How does SAP do it
Where does the New Hire fit in
The New Hirersquos and your workbook cover four skill areas ndash look out for these diagrams throughout this workbook
Where is the New Hire now
Where will the New Hire be in 1 year Where will they be in 5 years
How do I develop the New Hire
What opportunities are available to the New Hire
What tools does the New Hire need
What skills does the New Hire need to develop
How does the New Hire keep moving
How does the New Hire get things done
What is SAPrsquos culture
How should the New Hire Run Simple
How does the New Hire get along with colleagues
What is the SAP Way
MY PLAN
SAP READY
THE SAPWAY
THE SAPSTORY
ldquoWhat you focus on expands Focus on what you are best at and you will be unstoppablerdquoBill McDermott
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The New Hirersquos First 60 Days
7
Pre-Start
bullHow We Run BehaviorsbullDefine Their SAP WorkplacebullMeeting Their New Hire
BuddybullKey ResourcesbullSAPrsquos Sustainability and
Corporate Social Responsibility Strategy
Week 1
bullWelcome SessionsbullArticulate the SAP StorybullHow We RunbullSAP StrategybullThe SAP OrganizationbullHow to Contribute to SAPrsquos
Strategy bullKey Product SoftwarebullKnowledge CheckbullSuccess Map Toolsbull Important Support PagesbullCheck-In with You
Week 2
bull Forms of Business Communication at SAP
bullUsing Jam
bullSAPrsquos File Sharing Options
bullPopular Software Tools
bull Identify Their Leadership
bullSAPrsquos Global Managing Board
bullSuccess Map Learning
Week 3
bullSAP Compliance Training
bullCompliance Policies
bullBoard Specific Compliance Training
Week 4+
bullTalent Journey
bullTalent Check-In
bullPlanning Their Career at SAP
bullMeeting with You and Their Buddy
Track 1 is covered by the MY SAP Workbook validated by
YOU
My Role Pre-Start
My Role Week 1
My Role Week 2
My Role Week 3
My Role Week 4+
Track 2 is taken care of by the individual lines of
business The New Hire will ask YOU about this
Day 1 Day 60Track 1 General
Track 2 Role-specific
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My Plan
8
Welcome to SAP Hiring Manager training YOU make a very important impact at SAP as a Manager
As a Manager at SAP you need to be welcoming approachable helpful and a good role model You need to give guidance advice practical assistance and encouragement to the New Hire You also need to show your New Hire the exciting SAP Way
This Getting Ready module will take you about two hours to complete This includes
bull The Getting Ready Hiring Manager Checklist
bull The New Hirersquos activities
Put aside some time every day to do a Hiring Manager task from the Getting Ready checklist and to go through one of the New Hirersquos activities Schedule a meeting with the New Hire for their first week at SAP
During their Pre-Start week your New Hire will learn about the following
Go to the next page to begin this weekrsquos modulehellip
ldquoDonrsquot rethink every decision Make a decision and stick to your strategyrdquo Bill McDermott
MY PLAN
bull How We Run Behaviorsbull Define Their SAP Workspacebull Their New Hire Buddybull Key Resourcesbull SAPrsquos Sustainability and Corporate Social Responsibility
Strategy
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Getting Ready Hiring Manager Checklist
9
1
2
3
4
5
Below is a checklist that you need to complete before your New Hire starts their career at SAP
Set aside a few minutes every day to do a couple of tasks on the checklist
Make sure that you have completed this checklist by the end of the week
Tick off tasks on the checklist when you have completed them
Remember to save your workbook
Go to the On-board Your Employee portal page This provides guidance on how to effectively onboard your
New Hire
Assign a New Hire Buddy at the beginning of this week preferably someone in the New Hirersquos
locationoffice
You need to have a meeting with the New Hirersquos Buddy this week to discuss expectations and strategy The
Buddy should make contact with the New Hire this week (before they start)
Send the New Hire a welcome e-mail prior to their first day and send a communication out to your entire
team recognizing this new member
Ensure IT equipment is ordered for the New Hire including a mobile phone and computer accessories Request system accesses for the employee
Identify a workspace location if necessary contact facilities and make sure that necessary supplies
are ordered for the New Hire
Decide on important reading material for your New Hire
Add the New Hire to teamdepartment DL
Add the New Hire to shared drives
Update the teamrsquos organization chart
Plan your New Hirersquos training and functional onboarding strategy
Invite the New Hire to any necessary meetings for the next week
Inform customers peers and key contacts outside the immediate team about the New Hire
MY PLAN
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Hiring Manager Training
10
Getting Ready
Hiring Manager Training
Time 30 minutes
Activity time 30 minutes
ldquo I think when yoursquore not trying to be somebody else and yoursquore standing tall based upon what you believe is possible other people start to believe it and before you know it you all can achieve itrdquoBill McDermott
You need to complete the lsquoHiring Manager Trainingrsquo before your New Hire starts at SAP Put aside half an hour this week to do this e-learning session Write important summary points about the course as you watch it Go to this link to access this training session
SAP READY
Notes about this course
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Activity Meeting with the New Hirersquos Buddy
11
You need to assign a New Hire Buddy to the New Hire You should choose a Buddy who
bull Is approachable understanding and patient
bull Has leadership and mentoring qualities
bull Will take the Buddy role and tasks seriously
bull Has time to be a Buddy along with other work commitments
Have a meeting with the New Hirersquos Buddy this week to chat about what you expect of them and the New Hire during their onboarding Suggest that the Buddy sets this relationship as a goal in their career map This would ensure that appropriate credit and appreciation is given to the Buddy
Write down the important points from your discussion
Meeting time 15 minutes
ldquoI think that leaders will be forgiven for a lot of mistakes but they will never be forgiven for lack of vision or authenticityrdquo Bill McDermott
Notes
SAP READY
bull The roles and responsibilities of a Buddybull Your expectations of them as a Buddybull How you will monitor their Buddy tasks and
workbook activitiesbull The New Hirersquos functional onboarding planbull The New Hirersquos training plan at SAP
Below is a list of things you should discuss with the Buddy
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New Hirersquos Pre-Start Activities
12
1 The New Hire needs to complete five activities before they begin their new job at SAP which include research on the Pre-Start Portal and answering some reflection questions
2 You can view these activities on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your thoughts observations and feedback on the activity
4 Remember to save your workbook if you use the notes section
5 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meeting you go through the Pre-Start and Week 1 activities with the New Hire Check that they have completed the workbook and that they have understood what is required of them You also discuss any questions needs or concerns that they may have about their role at SAP and their onboarding journey
6 Help guide and assist the New Hire with all their onboarding issues and queries
7 At the end of Week 1 also have a meeting with the New Hirersquos Buddy about their workbook activities and how their first week has gone as a Buddy In this meeting you can discuss any concerns and questions that they may have about their role as a Buddy
Notes
MY PLAN
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13
Observations and notes
New Hire Activity 1 How We Run Behaviors
Link to the How We Run Behaviors
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoHow We RunBehaviorsrsquo They will read about thesebehaviors on the Pre-Start Portal andthen answer two questions
2 You can access this information here
THE SAPWAY
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New Hire Activity 2 Define TheirSAP Workspace
14
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity for lsquoDefine Your SAPWorkspacersquo They will explore theWorldwide SAP Office Directory andthen answer some questions abouttheir new workplace
Remember to save your workbook if you write in the notes section below
SAP READY
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Meeting Their New Hire Buddy
15
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire should meet theirNew Hire Buddy in their Pre-Startweek Opposite is the list ofdiscussion points for this meeting
ldquoEmpathy lines the path to simplerdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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New Hire Activity 3 Key Resources
16
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about their lsquoKey ResourcesrsquoYOU need to inform the New Hireabout their key resources to enablethem to answer these questions
ldquoHave a point of view donrsquot come looking for one Knowing your perspective helps a chief executive make better choicesrdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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New Hire Activity 4 SAPrsquos Sustainability and Corporate Social Responsibility Strategy
17
THE SAPSTORY
ldquoInvest in kindnessrdquo Bill McDermott
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about lsquoSAPrsquos Sustainabilityand Corporate Social ResponsibilityStrategyrsquo They will answer threequestions on this
Observations and notes
Remember to save your workbook if you write in the notes section below
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My Plan as a Hiring Manager
18
1 Reflect on your Getting Ready week as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What do you expect from your New Hire in their role at SAP
What would you like the New Hirersquos goals to be in their career at SAP
ldquoI always try to hire somebody whorsquos got a vision at least as big as minerdquoBill McDermott
Activity time 10 minutes
Answer
Goals
Remember to complete the checklist on Page 9
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Week 1
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My Plan
20
MY PLAN
Welcome to Week 1 You are now going to start your new role as a Hiring Manager
This is going to be your most challenging and demanding week as a Hiring Manager Your New Hire is really going to need your knowledge advice assistance and patience Help them feel comfortable from Day 1
The Week 1 module will take you around two and a half hours to complete This includes
bull The Day 1 and Week 1 Hiring Manager Checklists
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 1 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoMost people are risk-averse when seeking gains and risk-active if they risk losing gainsrdquoBill McDermott
Go to the next page to begin this weekrsquos modulehellip
bull Two Welcome Sessionsbull Articulating the SAP Storybull How We Runbull SAP Strategybull The SAP Organizationbull How to Contribute to SAPrsquos Strategybull Key Product Softwarebull Success Map Toolsbull Important Support Pages
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Day 1 Hiring Manager Checklist
21
MY PLAN
1 Below is a checklist that you need to complete on the first day of your New Hirersquos job at SAP
2 Make sure that you have completed this checklist by the end of Day 1
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet and greet the New Hire on Day 1 with their New Hire Buddy (if you are at the same location)
Ensure your New Hire attends the Day 1 Welcome session This training is 90 minutes and is mandatory for them to attend on Day 1
Introduce the New Hire to the team
Send an announcement to the team and a welcome e-mail to the New Hire
Make sure your New Hire is aware of how to use the phoneSAP Connect and Skype for Business
Ensure the New Hire is familiar with SAP e-mail
Make sure the New Hire has a secure ID cardsoft token and help initialize if required
Ensure your New Hire looks through the lsquoIT Starters Tourrsquo page for useful tips on how to get
started with IT
Check equipment access and authorizations with the New Hire and the New Hire Buddy If there are IT problems ask the Buddy to help create an ITdirect ticket
Provide support and clarify any questions the New Hire might have
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Week 1 Hiring Manager Checklist
22
MY PLAN
1 Below is a checklist that you need to complete by the end of your first week as a Hiring Manager
2 Set aside some time every day to do a few of the tasks below
3 Click the link in the sixth task to access this extra information
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Ensure your New Hire attends the lsquoNavigating SAPrsquo session This training is 90 minutes and is mandatory for them to attend in Week 1
Make sure your New Hire blocks time to review the useful links from the above session
Help arrange for the installation of additional software as required through the Software Center
Forward any important e-mails and other useful links and information to the New Hire
Ensure the New Hire has a copy of the New Hire Checklist
Introduce the New Hire to SAPrsquos Strategy Have a face-to-face meeting with them about this
Schedule onboarding feedback meetings with the New Hire at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Schedule monitoring feedback meetings with the New Hirersquos Buddy at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Invite the New Hire to any relevant and important meetings over the next few weeks
Schedule meetings with key stakeholders and useful contacts forwith the New Hire
Support in building a network for the New Hire
Provide support and clarify any questions the New Hire might have
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New Hirersquos Week 1 Activities
23
MY PLAN
1 The New Hire needs to complete two mandatory 90-minute Welcome sessions this week ndash one on Day 1 andone on another day in their first week at SAP Assist the New Hire in knowing how to access these courses
2 The New Hire also needs to complete nine activities in their first week at SAP These include watching a fewvideos doing research answering questions and having a chat with you their Manager
3 These activities can be viewed on the next few pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use the notes section
6 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meetingyou should go through the Pre-Start and Week 1 activities with the New Hire Check that they have completedthe workbook and that they have understood what is required of them You should also discuss any questionsneeds or concerns that they may have about SAP and their onboarding journey
7 At the end of Week 1 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
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New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
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25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
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New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
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New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
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New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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Week 2
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My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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Week 4
+
Week 3
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eady
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Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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+
Week 4+
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eady
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Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
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+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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+
Your New Hirersquos SAP Workbook
6
Who is SAP
What does SAP do
How does SAP do it
Where does the New Hire fit in
The New Hirersquos and your workbook cover four skill areas ndash look out for these diagrams throughout this workbook
Where is the New Hire now
Where will the New Hire be in 1 year Where will they be in 5 years
How do I develop the New Hire
What opportunities are available to the New Hire
What tools does the New Hire need
What skills does the New Hire need to develop
How does the New Hire keep moving
How does the New Hire get things done
What is SAPrsquos culture
How should the New Hire Run Simple
How does the New Hire get along with colleagues
What is the SAP Way
MY PLAN
SAP READY
THE SAPWAY
THE SAPSTORY
ldquoWhat you focus on expands Focus on what you are best at and you will be unstoppablerdquoBill McDermott
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Week 4
+
The New Hirersquos First 60 Days
7
Pre-Start
bullHow We Run BehaviorsbullDefine Their SAP WorkplacebullMeeting Their New Hire
BuddybullKey ResourcesbullSAPrsquos Sustainability and
Corporate Social Responsibility Strategy
Week 1
bullWelcome SessionsbullArticulate the SAP StorybullHow We RunbullSAP StrategybullThe SAP OrganizationbullHow to Contribute to SAPrsquos
Strategy bullKey Product SoftwarebullKnowledge CheckbullSuccess Map Toolsbull Important Support PagesbullCheck-In with You
Week 2
bull Forms of Business Communication at SAP
bullUsing Jam
bullSAPrsquos File Sharing Options
bullPopular Software Tools
bull Identify Their Leadership
bullSAPrsquos Global Managing Board
bullSuccess Map Learning
Week 3
bullSAP Compliance Training
bullCompliance Policies
bullBoard Specific Compliance Training
Week 4+
bullTalent Journey
bullTalent Check-In
bullPlanning Their Career at SAP
bullMeeting with You and Their Buddy
Track 1 is covered by the MY SAP Workbook validated by
YOU
My Role Pre-Start
My Role Week 1
My Role Week 2
My Role Week 3
My Role Week 4+
Track 2 is taken care of by the individual lines of
business The New Hire will ask YOU about this
Day 1 Day 60Track 1 General
Track 2 Role-specific
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Week 4
+
My Plan
8
Welcome to SAP Hiring Manager training YOU make a very important impact at SAP as a Manager
As a Manager at SAP you need to be welcoming approachable helpful and a good role model You need to give guidance advice practical assistance and encouragement to the New Hire You also need to show your New Hire the exciting SAP Way
This Getting Ready module will take you about two hours to complete This includes
bull The Getting Ready Hiring Manager Checklist
bull The New Hirersquos activities
Put aside some time every day to do a Hiring Manager task from the Getting Ready checklist and to go through one of the New Hirersquos activities Schedule a meeting with the New Hire for their first week at SAP
During their Pre-Start week your New Hire will learn about the following
Go to the next page to begin this weekrsquos modulehellip
ldquoDonrsquot rethink every decision Make a decision and stick to your strategyrdquo Bill McDermott
MY PLAN
bull How We Run Behaviorsbull Define Their SAP Workspacebull Their New Hire Buddybull Key Resourcesbull SAPrsquos Sustainability and Corporate Social Responsibility
Strategy
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eady
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Week 2
Week 3
Week 4
+
Getting Ready Hiring Manager Checklist
9
1
2
3
4
5
Below is a checklist that you need to complete before your New Hire starts their career at SAP
Set aside a few minutes every day to do a couple of tasks on the checklist
Make sure that you have completed this checklist by the end of the week
Tick off tasks on the checklist when you have completed them
Remember to save your workbook
Go to the On-board Your Employee portal page This provides guidance on how to effectively onboard your
New Hire
Assign a New Hire Buddy at the beginning of this week preferably someone in the New Hirersquos
locationoffice
You need to have a meeting with the New Hirersquos Buddy this week to discuss expectations and strategy The
Buddy should make contact with the New Hire this week (before they start)
Send the New Hire a welcome e-mail prior to their first day and send a communication out to your entire
team recognizing this new member
Ensure IT equipment is ordered for the New Hire including a mobile phone and computer accessories Request system accesses for the employee
Identify a workspace location if necessary contact facilities and make sure that necessary supplies
are ordered for the New Hire
Decide on important reading material for your New Hire
Add the New Hire to teamdepartment DL
Add the New Hire to shared drives
Update the teamrsquos organization chart
Plan your New Hirersquos training and functional onboarding strategy
Invite the New Hire to any necessary meetings for the next week
Inform customers peers and key contacts outside the immediate team about the New Hire
MY PLAN
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+
Hiring Manager Training
10
Getting Ready
Hiring Manager Training
Time 30 minutes
Activity time 30 minutes
ldquo I think when yoursquore not trying to be somebody else and yoursquore standing tall based upon what you believe is possible other people start to believe it and before you know it you all can achieve itrdquoBill McDermott
You need to complete the lsquoHiring Manager Trainingrsquo before your New Hire starts at SAP Put aside half an hour this week to do this e-learning session Write important summary points about the course as you watch it Go to this link to access this training session
SAP READY
Notes about this course
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+
Activity Meeting with the New Hirersquos Buddy
11
You need to assign a New Hire Buddy to the New Hire You should choose a Buddy who
bull Is approachable understanding and patient
bull Has leadership and mentoring qualities
bull Will take the Buddy role and tasks seriously
bull Has time to be a Buddy along with other work commitments
Have a meeting with the New Hirersquos Buddy this week to chat about what you expect of them and the New Hire during their onboarding Suggest that the Buddy sets this relationship as a goal in their career map This would ensure that appropriate credit and appreciation is given to the Buddy
Write down the important points from your discussion
Meeting time 15 minutes
ldquoI think that leaders will be forgiven for a lot of mistakes but they will never be forgiven for lack of vision or authenticityrdquo Bill McDermott
Notes
SAP READY
bull The roles and responsibilities of a Buddybull Your expectations of them as a Buddybull How you will monitor their Buddy tasks and
workbook activitiesbull The New Hirersquos functional onboarding planbull The New Hirersquos training plan at SAP
Below is a list of things you should discuss with the Buddy
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New Hirersquos Pre-Start Activities
12
1 The New Hire needs to complete five activities before they begin their new job at SAP which include research on the Pre-Start Portal and answering some reflection questions
2 You can view these activities on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your thoughts observations and feedback on the activity
4 Remember to save your workbook if you use the notes section
5 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meeting you go through the Pre-Start and Week 1 activities with the New Hire Check that they have completed the workbook and that they have understood what is required of them You also discuss any questions needs or concerns that they may have about their role at SAP and their onboarding journey
6 Help guide and assist the New Hire with all their onboarding issues and queries
7 At the end of Week 1 also have a meeting with the New Hirersquos Buddy about their workbook activities and how their first week has gone as a Buddy In this meeting you can discuss any concerns and questions that they may have about their role as a Buddy
Notes
MY PLAN
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+
13
Observations and notes
New Hire Activity 1 How We Run Behaviors
Link to the How We Run Behaviors
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoHow We RunBehaviorsrsquo They will read about thesebehaviors on the Pre-Start Portal andthen answer two questions
2 You can access this information here
THE SAPWAY
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New Hire Activity 2 Define TheirSAP Workspace
14
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity for lsquoDefine Your SAPWorkspacersquo They will explore theWorldwide SAP Office Directory andthen answer some questions abouttheir new workplace
Remember to save your workbook if you write in the notes section below
SAP READY
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Meeting Their New Hire Buddy
15
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire should meet theirNew Hire Buddy in their Pre-Startweek Opposite is the list ofdiscussion points for this meeting
ldquoEmpathy lines the path to simplerdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 3 Key Resources
16
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about their lsquoKey ResourcesrsquoYOU need to inform the New Hireabout their key resources to enablethem to answer these questions
ldquoHave a point of view donrsquot come looking for one Knowing your perspective helps a chief executive make better choicesrdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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New Hire Activity 4 SAPrsquos Sustainability and Corporate Social Responsibility Strategy
17
THE SAPSTORY
ldquoInvest in kindnessrdquo Bill McDermott
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about lsquoSAPrsquos Sustainabilityand Corporate Social ResponsibilityStrategyrsquo They will answer threequestions on this
Observations and notes
Remember to save your workbook if you write in the notes section below
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My Plan as a Hiring Manager
18
1 Reflect on your Getting Ready week as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What do you expect from your New Hire in their role at SAP
What would you like the New Hirersquos goals to be in their career at SAP
ldquoI always try to hire somebody whorsquos got a vision at least as big as minerdquoBill McDermott
Activity time 10 minutes
Answer
Goals
Remember to complete the checklist on Page 9
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Week 1
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My Plan
20
MY PLAN
Welcome to Week 1 You are now going to start your new role as a Hiring Manager
This is going to be your most challenging and demanding week as a Hiring Manager Your New Hire is really going to need your knowledge advice assistance and patience Help them feel comfortable from Day 1
The Week 1 module will take you around two and a half hours to complete This includes
bull The Day 1 and Week 1 Hiring Manager Checklists
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 1 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoMost people are risk-averse when seeking gains and risk-active if they risk losing gainsrdquoBill McDermott
Go to the next page to begin this weekrsquos modulehellip
bull Two Welcome Sessionsbull Articulating the SAP Storybull How We Runbull SAP Strategybull The SAP Organizationbull How to Contribute to SAPrsquos Strategybull Key Product Softwarebull Success Map Toolsbull Important Support Pages
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Day 1 Hiring Manager Checklist
21
MY PLAN
1 Below is a checklist that you need to complete on the first day of your New Hirersquos job at SAP
2 Make sure that you have completed this checklist by the end of Day 1
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet and greet the New Hire on Day 1 with their New Hire Buddy (if you are at the same location)
Ensure your New Hire attends the Day 1 Welcome session This training is 90 minutes and is mandatory for them to attend on Day 1
Introduce the New Hire to the team
Send an announcement to the team and a welcome e-mail to the New Hire
Make sure your New Hire is aware of how to use the phoneSAP Connect and Skype for Business
Ensure the New Hire is familiar with SAP e-mail
Make sure the New Hire has a secure ID cardsoft token and help initialize if required
Ensure your New Hire looks through the lsquoIT Starters Tourrsquo page for useful tips on how to get
started with IT
Check equipment access and authorizations with the New Hire and the New Hire Buddy If there are IT problems ask the Buddy to help create an ITdirect ticket
Provide support and clarify any questions the New Hire might have
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+
Week 1 Hiring Manager Checklist
22
MY PLAN
1 Below is a checklist that you need to complete by the end of your first week as a Hiring Manager
2 Set aside some time every day to do a few of the tasks below
3 Click the link in the sixth task to access this extra information
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Ensure your New Hire attends the lsquoNavigating SAPrsquo session This training is 90 minutes and is mandatory for them to attend in Week 1
Make sure your New Hire blocks time to review the useful links from the above session
Help arrange for the installation of additional software as required through the Software Center
Forward any important e-mails and other useful links and information to the New Hire
Ensure the New Hire has a copy of the New Hire Checklist
Introduce the New Hire to SAPrsquos Strategy Have a face-to-face meeting with them about this
Schedule onboarding feedback meetings with the New Hire at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Schedule monitoring feedback meetings with the New Hirersquos Buddy at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Invite the New Hire to any relevant and important meetings over the next few weeks
Schedule meetings with key stakeholders and useful contacts forwith the New Hire
Support in building a network for the New Hire
Provide support and clarify any questions the New Hire might have
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+
New Hirersquos Week 1 Activities
23
MY PLAN
1 The New Hire needs to complete two mandatory 90-minute Welcome sessions this week ndash one on Day 1 andone on another day in their first week at SAP Assist the New Hire in knowing how to access these courses
2 The New Hire also needs to complete nine activities in their first week at SAP These include watching a fewvideos doing research answering questions and having a chat with you their Manager
3 These activities can be viewed on the next few pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use the notes section
6 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meetingyou should go through the Pre-Start and Week 1 activities with the New Hire Check that they have completedthe workbook and that they have understood what is required of them You should also discuss any questionsneeds or concerns that they may have about SAP and their onboarding journey
7 At the end of Week 1 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
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+
New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
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+
25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
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+
New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
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New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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+
New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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+
Week 2
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+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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eady
Week 1
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Week 3
Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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eady
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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Week 2
Week 3
Week 4
+
Week 3
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eady
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Week 2
Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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Week 4
+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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+
Week 4+
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Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
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+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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+
The New Hirersquos First 60 Days
7
Pre-Start
bullHow We Run BehaviorsbullDefine Their SAP WorkplacebullMeeting Their New Hire
BuddybullKey ResourcesbullSAPrsquos Sustainability and
Corporate Social Responsibility Strategy
Week 1
bullWelcome SessionsbullArticulate the SAP StorybullHow We RunbullSAP StrategybullThe SAP OrganizationbullHow to Contribute to SAPrsquos
Strategy bullKey Product SoftwarebullKnowledge CheckbullSuccess Map Toolsbull Important Support PagesbullCheck-In with You
Week 2
bull Forms of Business Communication at SAP
bullUsing Jam
bullSAPrsquos File Sharing Options
bullPopular Software Tools
bull Identify Their Leadership
bullSAPrsquos Global Managing Board
bullSuccess Map Learning
Week 3
bullSAP Compliance Training
bullCompliance Policies
bullBoard Specific Compliance Training
Week 4+
bullTalent Journey
bullTalent Check-In
bullPlanning Their Career at SAP
bullMeeting with You and Their Buddy
Track 1 is covered by the MY SAP Workbook validated by
YOU
My Role Pre-Start
My Role Week 1
My Role Week 2
My Role Week 3
My Role Week 4+
Track 2 is taken care of by the individual lines of
business The New Hire will ask YOU about this
Day 1 Day 60Track 1 General
Track 2 Role-specific
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Week 4
+
My Plan
8
Welcome to SAP Hiring Manager training YOU make a very important impact at SAP as a Manager
As a Manager at SAP you need to be welcoming approachable helpful and a good role model You need to give guidance advice practical assistance and encouragement to the New Hire You also need to show your New Hire the exciting SAP Way
This Getting Ready module will take you about two hours to complete This includes
bull The Getting Ready Hiring Manager Checklist
bull The New Hirersquos activities
Put aside some time every day to do a Hiring Manager task from the Getting Ready checklist and to go through one of the New Hirersquos activities Schedule a meeting with the New Hire for their first week at SAP
During their Pre-Start week your New Hire will learn about the following
Go to the next page to begin this weekrsquos modulehellip
ldquoDonrsquot rethink every decision Make a decision and stick to your strategyrdquo Bill McDermott
MY PLAN
bull How We Run Behaviorsbull Define Their SAP Workspacebull Their New Hire Buddybull Key Resourcesbull SAPrsquos Sustainability and Corporate Social Responsibility
Strategy
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Week 3
Week 4
+
Getting Ready Hiring Manager Checklist
9
1
2
3
4
5
Below is a checklist that you need to complete before your New Hire starts their career at SAP
Set aside a few minutes every day to do a couple of tasks on the checklist
Make sure that you have completed this checklist by the end of the week
Tick off tasks on the checklist when you have completed them
Remember to save your workbook
Go to the On-board Your Employee portal page This provides guidance on how to effectively onboard your
New Hire
Assign a New Hire Buddy at the beginning of this week preferably someone in the New Hirersquos
locationoffice
You need to have a meeting with the New Hirersquos Buddy this week to discuss expectations and strategy The
Buddy should make contact with the New Hire this week (before they start)
Send the New Hire a welcome e-mail prior to their first day and send a communication out to your entire
team recognizing this new member
Ensure IT equipment is ordered for the New Hire including a mobile phone and computer accessories Request system accesses for the employee
Identify a workspace location if necessary contact facilities and make sure that necessary supplies
are ordered for the New Hire
Decide on important reading material for your New Hire
Add the New Hire to teamdepartment DL
Add the New Hire to shared drives
Update the teamrsquos organization chart
Plan your New Hirersquos training and functional onboarding strategy
Invite the New Hire to any necessary meetings for the next week
Inform customers peers and key contacts outside the immediate team about the New Hire
MY PLAN
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eady
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Week 2
Week 3
Week 4
+
Hiring Manager Training
10
Getting Ready
Hiring Manager Training
Time 30 minutes
Activity time 30 minutes
ldquo I think when yoursquore not trying to be somebody else and yoursquore standing tall based upon what you believe is possible other people start to believe it and before you know it you all can achieve itrdquoBill McDermott
You need to complete the lsquoHiring Manager Trainingrsquo before your New Hire starts at SAP Put aside half an hour this week to do this e-learning session Write important summary points about the course as you watch it Go to this link to access this training session
SAP READY
Notes about this course
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eady
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Week 2
Week 3
Week 4
+
Activity Meeting with the New Hirersquos Buddy
11
You need to assign a New Hire Buddy to the New Hire You should choose a Buddy who
bull Is approachable understanding and patient
bull Has leadership and mentoring qualities
bull Will take the Buddy role and tasks seriously
bull Has time to be a Buddy along with other work commitments
Have a meeting with the New Hirersquos Buddy this week to chat about what you expect of them and the New Hire during their onboarding Suggest that the Buddy sets this relationship as a goal in their career map This would ensure that appropriate credit and appreciation is given to the Buddy
Write down the important points from your discussion
Meeting time 15 minutes
ldquoI think that leaders will be forgiven for a lot of mistakes but they will never be forgiven for lack of vision or authenticityrdquo Bill McDermott
Notes
SAP READY
bull The roles and responsibilities of a Buddybull Your expectations of them as a Buddybull How you will monitor their Buddy tasks and
workbook activitiesbull The New Hirersquos functional onboarding planbull The New Hirersquos training plan at SAP
Below is a list of things you should discuss with the Buddy
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eady
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Week 2
Week 3
Week 4
+
New Hirersquos Pre-Start Activities
12
1 The New Hire needs to complete five activities before they begin their new job at SAP which include research on the Pre-Start Portal and answering some reflection questions
2 You can view these activities on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your thoughts observations and feedback on the activity
4 Remember to save your workbook if you use the notes section
5 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meeting you go through the Pre-Start and Week 1 activities with the New Hire Check that they have completed the workbook and that they have understood what is required of them You also discuss any questions needs or concerns that they may have about their role at SAP and their onboarding journey
6 Help guide and assist the New Hire with all their onboarding issues and queries
7 At the end of Week 1 also have a meeting with the New Hirersquos Buddy about their workbook activities and how their first week has gone as a Buddy In this meeting you can discuss any concerns and questions that they may have about their role as a Buddy
Notes
MY PLAN
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Week 2
Week 3
Week 4
+
13
Observations and notes
New Hire Activity 1 How We Run Behaviors
Link to the How We Run Behaviors
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoHow We RunBehaviorsrsquo They will read about thesebehaviors on the Pre-Start Portal andthen answer two questions
2 You can access this information here
THE SAPWAY
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eady
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Week 2
Week 3
Week 4
+
New Hire Activity 2 Define TheirSAP Workspace
14
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity for lsquoDefine Your SAPWorkspacersquo They will explore theWorldwide SAP Office Directory andthen answer some questions abouttheir new workplace
Remember to save your workbook if you write in the notes section below
SAP READY
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Meeting Their New Hire Buddy
15
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire should meet theirNew Hire Buddy in their Pre-Startweek Opposite is the list ofdiscussion points for this meeting
ldquoEmpathy lines the path to simplerdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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New Hire Activity 3 Key Resources
16
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about their lsquoKey ResourcesrsquoYOU need to inform the New Hireabout their key resources to enablethem to answer these questions
ldquoHave a point of view donrsquot come looking for one Knowing your perspective helps a chief executive make better choicesrdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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New Hire Activity 4 SAPrsquos Sustainability and Corporate Social Responsibility Strategy
17
THE SAPSTORY
ldquoInvest in kindnessrdquo Bill McDermott
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about lsquoSAPrsquos Sustainabilityand Corporate Social ResponsibilityStrategyrsquo They will answer threequestions on this
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
18
1 Reflect on your Getting Ready week as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What do you expect from your New Hire in their role at SAP
What would you like the New Hirersquos goals to be in their career at SAP
ldquoI always try to hire somebody whorsquos got a vision at least as big as minerdquoBill McDermott
Activity time 10 minutes
Answer
Goals
Remember to complete the checklist on Page 9
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Week 1
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My Plan
20
MY PLAN
Welcome to Week 1 You are now going to start your new role as a Hiring Manager
This is going to be your most challenging and demanding week as a Hiring Manager Your New Hire is really going to need your knowledge advice assistance and patience Help them feel comfortable from Day 1
The Week 1 module will take you around two and a half hours to complete This includes
bull The Day 1 and Week 1 Hiring Manager Checklists
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 1 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoMost people are risk-averse when seeking gains and risk-active if they risk losing gainsrdquoBill McDermott
Go to the next page to begin this weekrsquos modulehellip
bull Two Welcome Sessionsbull Articulating the SAP Storybull How We Runbull SAP Strategybull The SAP Organizationbull How to Contribute to SAPrsquos Strategybull Key Product Softwarebull Success Map Toolsbull Important Support Pages
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Day 1 Hiring Manager Checklist
21
MY PLAN
1 Below is a checklist that you need to complete on the first day of your New Hirersquos job at SAP
2 Make sure that you have completed this checklist by the end of Day 1
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet and greet the New Hire on Day 1 with their New Hire Buddy (if you are at the same location)
Ensure your New Hire attends the Day 1 Welcome session This training is 90 minutes and is mandatory for them to attend on Day 1
Introduce the New Hire to the team
Send an announcement to the team and a welcome e-mail to the New Hire
Make sure your New Hire is aware of how to use the phoneSAP Connect and Skype for Business
Ensure the New Hire is familiar with SAP e-mail
Make sure the New Hire has a secure ID cardsoft token and help initialize if required
Ensure your New Hire looks through the lsquoIT Starters Tourrsquo page for useful tips on how to get
started with IT
Check equipment access and authorizations with the New Hire and the New Hire Buddy If there are IT problems ask the Buddy to help create an ITdirect ticket
Provide support and clarify any questions the New Hire might have
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+
Week 1 Hiring Manager Checklist
22
MY PLAN
1 Below is a checklist that you need to complete by the end of your first week as a Hiring Manager
2 Set aside some time every day to do a few of the tasks below
3 Click the link in the sixth task to access this extra information
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Ensure your New Hire attends the lsquoNavigating SAPrsquo session This training is 90 minutes and is mandatory for them to attend in Week 1
Make sure your New Hire blocks time to review the useful links from the above session
Help arrange for the installation of additional software as required through the Software Center
Forward any important e-mails and other useful links and information to the New Hire
Ensure the New Hire has a copy of the New Hire Checklist
Introduce the New Hire to SAPrsquos Strategy Have a face-to-face meeting with them about this
Schedule onboarding feedback meetings with the New Hire at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Schedule monitoring feedback meetings with the New Hirersquos Buddy at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Invite the New Hire to any relevant and important meetings over the next few weeks
Schedule meetings with key stakeholders and useful contacts forwith the New Hire
Support in building a network for the New Hire
Provide support and clarify any questions the New Hire might have
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+
New Hirersquos Week 1 Activities
23
MY PLAN
1 The New Hire needs to complete two mandatory 90-minute Welcome sessions this week ndash one on Day 1 andone on another day in their first week at SAP Assist the New Hire in knowing how to access these courses
2 The New Hire also needs to complete nine activities in their first week at SAP These include watching a fewvideos doing research answering questions and having a chat with you their Manager
3 These activities can be viewed on the next few pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use the notes section
6 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meetingyou should go through the Pre-Start and Week 1 activities with the New Hire Check that they have completedthe workbook and that they have understood what is required of them You should also discuss any questionsneeds or concerns that they may have about SAP and their onboarding journey
7 At the end of Week 1 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
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+
New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
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+
25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
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New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
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+
New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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eady
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New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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+
Week 2
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+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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Week 2
Week 3
Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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eady
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Week 3
Week 4
+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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eady
Week 1
Week 2
Week 3
Week 4
+
Week 3
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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eady
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Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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Week 3
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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Week 4+
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My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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My Plan
8
Welcome to SAP Hiring Manager training YOU make a very important impact at SAP as a Manager
As a Manager at SAP you need to be welcoming approachable helpful and a good role model You need to give guidance advice practical assistance and encouragement to the New Hire You also need to show your New Hire the exciting SAP Way
This Getting Ready module will take you about two hours to complete This includes
bull The Getting Ready Hiring Manager Checklist
bull The New Hirersquos activities
Put aside some time every day to do a Hiring Manager task from the Getting Ready checklist and to go through one of the New Hirersquos activities Schedule a meeting with the New Hire for their first week at SAP
During their Pre-Start week your New Hire will learn about the following
Go to the next page to begin this weekrsquos modulehellip
ldquoDonrsquot rethink every decision Make a decision and stick to your strategyrdquo Bill McDermott
MY PLAN
bull How We Run Behaviorsbull Define Their SAP Workspacebull Their New Hire Buddybull Key Resourcesbull SAPrsquos Sustainability and Corporate Social Responsibility
Strategy
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Week 4
+
Getting Ready Hiring Manager Checklist
9
1
2
3
4
5
Below is a checklist that you need to complete before your New Hire starts their career at SAP
Set aside a few minutes every day to do a couple of tasks on the checklist
Make sure that you have completed this checklist by the end of the week
Tick off tasks on the checklist when you have completed them
Remember to save your workbook
Go to the On-board Your Employee portal page This provides guidance on how to effectively onboard your
New Hire
Assign a New Hire Buddy at the beginning of this week preferably someone in the New Hirersquos
locationoffice
You need to have a meeting with the New Hirersquos Buddy this week to discuss expectations and strategy The
Buddy should make contact with the New Hire this week (before they start)
Send the New Hire a welcome e-mail prior to their first day and send a communication out to your entire
team recognizing this new member
Ensure IT equipment is ordered for the New Hire including a mobile phone and computer accessories Request system accesses for the employee
Identify a workspace location if necessary contact facilities and make sure that necessary supplies
are ordered for the New Hire
Decide on important reading material for your New Hire
Add the New Hire to teamdepartment DL
Add the New Hire to shared drives
Update the teamrsquos organization chart
Plan your New Hirersquos training and functional onboarding strategy
Invite the New Hire to any necessary meetings for the next week
Inform customers peers and key contacts outside the immediate team about the New Hire
MY PLAN
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+
Hiring Manager Training
10
Getting Ready
Hiring Manager Training
Time 30 minutes
Activity time 30 minutes
ldquo I think when yoursquore not trying to be somebody else and yoursquore standing tall based upon what you believe is possible other people start to believe it and before you know it you all can achieve itrdquoBill McDermott
You need to complete the lsquoHiring Manager Trainingrsquo before your New Hire starts at SAP Put aside half an hour this week to do this e-learning session Write important summary points about the course as you watch it Go to this link to access this training session
SAP READY
Notes about this course
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+
Activity Meeting with the New Hirersquos Buddy
11
You need to assign a New Hire Buddy to the New Hire You should choose a Buddy who
bull Is approachable understanding and patient
bull Has leadership and mentoring qualities
bull Will take the Buddy role and tasks seriously
bull Has time to be a Buddy along with other work commitments
Have a meeting with the New Hirersquos Buddy this week to chat about what you expect of them and the New Hire during their onboarding Suggest that the Buddy sets this relationship as a goal in their career map This would ensure that appropriate credit and appreciation is given to the Buddy
Write down the important points from your discussion
Meeting time 15 minutes
ldquoI think that leaders will be forgiven for a lot of mistakes but they will never be forgiven for lack of vision or authenticityrdquo Bill McDermott
Notes
SAP READY
bull The roles and responsibilities of a Buddybull Your expectations of them as a Buddybull How you will monitor their Buddy tasks and
workbook activitiesbull The New Hirersquos functional onboarding planbull The New Hirersquos training plan at SAP
Below is a list of things you should discuss with the Buddy
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Week 4
+
New Hirersquos Pre-Start Activities
12
1 The New Hire needs to complete five activities before they begin their new job at SAP which include research on the Pre-Start Portal and answering some reflection questions
2 You can view these activities on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your thoughts observations and feedback on the activity
4 Remember to save your workbook if you use the notes section
5 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meeting you go through the Pre-Start and Week 1 activities with the New Hire Check that they have completed the workbook and that they have understood what is required of them You also discuss any questions needs or concerns that they may have about their role at SAP and their onboarding journey
6 Help guide and assist the New Hire with all their onboarding issues and queries
7 At the end of Week 1 also have a meeting with the New Hirersquos Buddy about their workbook activities and how their first week has gone as a Buddy In this meeting you can discuss any concerns and questions that they may have about their role as a Buddy
Notes
MY PLAN
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eady
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Week 4
+
13
Observations and notes
New Hire Activity 1 How We Run Behaviors
Link to the How We Run Behaviors
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoHow We RunBehaviorsrsquo They will read about thesebehaviors on the Pre-Start Portal andthen answer two questions
2 You can access this information here
THE SAPWAY
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Week 2
Week 3
Week 4
+
New Hire Activity 2 Define TheirSAP Workspace
14
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity for lsquoDefine Your SAPWorkspacersquo They will explore theWorldwide SAP Office Directory andthen answer some questions abouttheir new workplace
Remember to save your workbook if you write in the notes section below
SAP READY
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eady
Week 1
Week 2
Week 3
Week 4
+
Meeting Their New Hire Buddy
15
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire should meet theirNew Hire Buddy in their Pre-Startweek Opposite is the list ofdiscussion points for this meeting
ldquoEmpathy lines the path to simplerdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Key Resources
16
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about their lsquoKey ResourcesrsquoYOU need to inform the New Hireabout their key resources to enablethem to answer these questions
ldquoHave a point of view donrsquot come looking for one Knowing your perspective helps a chief executive make better choicesrdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 4 SAPrsquos Sustainability and Corporate Social Responsibility Strategy
17
THE SAPSTORY
ldquoInvest in kindnessrdquo Bill McDermott
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about lsquoSAPrsquos Sustainabilityand Corporate Social ResponsibilityStrategyrsquo They will answer threequestions on this
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
18
1 Reflect on your Getting Ready week as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What do you expect from your New Hire in their role at SAP
What would you like the New Hirersquos goals to be in their career at SAP
ldquoI always try to hire somebody whorsquos got a vision at least as big as minerdquoBill McDermott
Activity time 10 minutes
Answer
Goals
Remember to complete the checklist on Page 9
Gettin
g R
eady
Week 1
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Week 3
Week 4
+
Week 1
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
20
MY PLAN
Welcome to Week 1 You are now going to start your new role as a Hiring Manager
This is going to be your most challenging and demanding week as a Hiring Manager Your New Hire is really going to need your knowledge advice assistance and patience Help them feel comfortable from Day 1
The Week 1 module will take you around two and a half hours to complete This includes
bull The Day 1 and Week 1 Hiring Manager Checklists
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 1 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoMost people are risk-averse when seeking gains and risk-active if they risk losing gainsrdquoBill McDermott
Go to the next page to begin this weekrsquos modulehellip
bull Two Welcome Sessionsbull Articulating the SAP Storybull How We Runbull SAP Strategybull The SAP Organizationbull How to Contribute to SAPrsquos Strategybull Key Product Softwarebull Success Map Toolsbull Important Support Pages
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Day 1 Hiring Manager Checklist
21
MY PLAN
1 Below is a checklist that you need to complete on the first day of your New Hirersquos job at SAP
2 Make sure that you have completed this checklist by the end of Day 1
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet and greet the New Hire on Day 1 with their New Hire Buddy (if you are at the same location)
Ensure your New Hire attends the Day 1 Welcome session This training is 90 minutes and is mandatory for them to attend on Day 1
Introduce the New Hire to the team
Send an announcement to the team and a welcome e-mail to the New Hire
Make sure your New Hire is aware of how to use the phoneSAP Connect and Skype for Business
Ensure the New Hire is familiar with SAP e-mail
Make sure the New Hire has a secure ID cardsoft token and help initialize if required
Ensure your New Hire looks through the lsquoIT Starters Tourrsquo page for useful tips on how to get
started with IT
Check equipment access and authorizations with the New Hire and the New Hire Buddy If there are IT problems ask the Buddy to help create an ITdirect ticket
Provide support and clarify any questions the New Hire might have
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 1 Hiring Manager Checklist
22
MY PLAN
1 Below is a checklist that you need to complete by the end of your first week as a Hiring Manager
2 Set aside some time every day to do a few of the tasks below
3 Click the link in the sixth task to access this extra information
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Ensure your New Hire attends the lsquoNavigating SAPrsquo session This training is 90 minutes and is mandatory for them to attend in Week 1
Make sure your New Hire blocks time to review the useful links from the above session
Help arrange for the installation of additional software as required through the Software Center
Forward any important e-mails and other useful links and information to the New Hire
Ensure the New Hire has a copy of the New Hire Checklist
Introduce the New Hire to SAPrsquos Strategy Have a face-to-face meeting with them about this
Schedule onboarding feedback meetings with the New Hire at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Schedule monitoring feedback meetings with the New Hirersquos Buddy at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Invite the New Hire to any relevant and important meetings over the next few weeks
Schedule meetings with key stakeholders and useful contacts forwith the New Hire
Support in building a network for the New Hire
Provide support and clarify any questions the New Hire might have
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+
New Hirersquos Week 1 Activities
23
MY PLAN
1 The New Hire needs to complete two mandatory 90-minute Welcome sessions this week ndash one on Day 1 andone on another day in their first week at SAP Assist the New Hire in knowing how to access these courses
2 The New Hire also needs to complete nine activities in their first week at SAP These include watching a fewvideos doing research answering questions and having a chat with you their Manager
3 These activities can be viewed on the next few pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use the notes section
6 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meetingyou should go through the Pre-Start and Week 1 activities with the New Hire Check that they have completedthe workbook and that they have understood what is required of them You should also discuss any questionsneeds or concerns that they may have about SAP and their onboarding journey
7 At the end of Week 1 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
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+
New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
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+
25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
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+
New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
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+
New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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eady
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+
New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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+
New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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+
Week 2
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+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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eady
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+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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eady
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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eady
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+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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eady
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Week 4
+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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eady
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Week 3
Week 4
+
Week 3
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eady
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Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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eady
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Week 2
Week 3
Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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g R
eady
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Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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Week 2
Week 3
Week 4
+
Week 4+
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eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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eady
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Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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+
Getting Ready Hiring Manager Checklist
9
1
2
3
4
5
Below is a checklist that you need to complete before your New Hire starts their career at SAP
Set aside a few minutes every day to do a couple of tasks on the checklist
Make sure that you have completed this checklist by the end of the week
Tick off tasks on the checklist when you have completed them
Remember to save your workbook
Go to the On-board Your Employee portal page This provides guidance on how to effectively onboard your
New Hire
Assign a New Hire Buddy at the beginning of this week preferably someone in the New Hirersquos
locationoffice
You need to have a meeting with the New Hirersquos Buddy this week to discuss expectations and strategy The
Buddy should make contact with the New Hire this week (before they start)
Send the New Hire a welcome e-mail prior to their first day and send a communication out to your entire
team recognizing this new member
Ensure IT equipment is ordered for the New Hire including a mobile phone and computer accessories Request system accesses for the employee
Identify a workspace location if necessary contact facilities and make sure that necessary supplies
are ordered for the New Hire
Decide on important reading material for your New Hire
Add the New Hire to teamdepartment DL
Add the New Hire to shared drives
Update the teamrsquos organization chart
Plan your New Hirersquos training and functional onboarding strategy
Invite the New Hire to any necessary meetings for the next week
Inform customers peers and key contacts outside the immediate team about the New Hire
MY PLAN
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+
Hiring Manager Training
10
Getting Ready
Hiring Manager Training
Time 30 minutes
Activity time 30 minutes
ldquo I think when yoursquore not trying to be somebody else and yoursquore standing tall based upon what you believe is possible other people start to believe it and before you know it you all can achieve itrdquoBill McDermott
You need to complete the lsquoHiring Manager Trainingrsquo before your New Hire starts at SAP Put aside half an hour this week to do this e-learning session Write important summary points about the course as you watch it Go to this link to access this training session
SAP READY
Notes about this course
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+
Activity Meeting with the New Hirersquos Buddy
11
You need to assign a New Hire Buddy to the New Hire You should choose a Buddy who
bull Is approachable understanding and patient
bull Has leadership and mentoring qualities
bull Will take the Buddy role and tasks seriously
bull Has time to be a Buddy along with other work commitments
Have a meeting with the New Hirersquos Buddy this week to chat about what you expect of them and the New Hire during their onboarding Suggest that the Buddy sets this relationship as a goal in their career map This would ensure that appropriate credit and appreciation is given to the Buddy
Write down the important points from your discussion
Meeting time 15 minutes
ldquoI think that leaders will be forgiven for a lot of mistakes but they will never be forgiven for lack of vision or authenticityrdquo Bill McDermott
Notes
SAP READY
bull The roles and responsibilities of a Buddybull Your expectations of them as a Buddybull How you will monitor their Buddy tasks and
workbook activitiesbull The New Hirersquos functional onboarding planbull The New Hirersquos training plan at SAP
Below is a list of things you should discuss with the Buddy
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eady
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+
New Hirersquos Pre-Start Activities
12
1 The New Hire needs to complete five activities before they begin their new job at SAP which include research on the Pre-Start Portal and answering some reflection questions
2 You can view these activities on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your thoughts observations and feedback on the activity
4 Remember to save your workbook if you use the notes section
5 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meeting you go through the Pre-Start and Week 1 activities with the New Hire Check that they have completed the workbook and that they have understood what is required of them You also discuss any questions needs or concerns that they may have about their role at SAP and their onboarding journey
6 Help guide and assist the New Hire with all their onboarding issues and queries
7 At the end of Week 1 also have a meeting with the New Hirersquos Buddy about their workbook activities and how their first week has gone as a Buddy In this meeting you can discuss any concerns and questions that they may have about their role as a Buddy
Notes
MY PLAN
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+
13
Observations and notes
New Hire Activity 1 How We Run Behaviors
Link to the How We Run Behaviors
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoHow We RunBehaviorsrsquo They will read about thesebehaviors on the Pre-Start Portal andthen answer two questions
2 You can access this information here
THE SAPWAY
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eady
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+
New Hire Activity 2 Define TheirSAP Workspace
14
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity for lsquoDefine Your SAPWorkspacersquo They will explore theWorldwide SAP Office Directory andthen answer some questions abouttheir new workplace
Remember to save your workbook if you write in the notes section below
SAP READY
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eady
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+
Meeting Their New Hire Buddy
15
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire should meet theirNew Hire Buddy in their Pre-Startweek Opposite is the list ofdiscussion points for this meeting
ldquoEmpathy lines the path to simplerdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 3 Key Resources
16
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about their lsquoKey ResourcesrsquoYOU need to inform the New Hireabout their key resources to enablethem to answer these questions
ldquoHave a point of view donrsquot come looking for one Knowing your perspective helps a chief executive make better choicesrdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 4 SAPrsquos Sustainability and Corporate Social Responsibility Strategy
17
THE SAPSTORY
ldquoInvest in kindnessrdquo Bill McDermott
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about lsquoSAPrsquos Sustainabilityand Corporate Social ResponsibilityStrategyrsquo They will answer threequestions on this
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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+
My Plan as a Hiring Manager
18
1 Reflect on your Getting Ready week as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What do you expect from your New Hire in their role at SAP
What would you like the New Hirersquos goals to be in their career at SAP
ldquoI always try to hire somebody whorsquos got a vision at least as big as minerdquoBill McDermott
Activity time 10 minutes
Answer
Goals
Remember to complete the checklist on Page 9
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eady
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+
Week 1
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eady
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+
My Plan
20
MY PLAN
Welcome to Week 1 You are now going to start your new role as a Hiring Manager
This is going to be your most challenging and demanding week as a Hiring Manager Your New Hire is really going to need your knowledge advice assistance and patience Help them feel comfortable from Day 1
The Week 1 module will take you around two and a half hours to complete This includes
bull The Day 1 and Week 1 Hiring Manager Checklists
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 1 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoMost people are risk-averse when seeking gains and risk-active if they risk losing gainsrdquoBill McDermott
Go to the next page to begin this weekrsquos modulehellip
bull Two Welcome Sessionsbull Articulating the SAP Storybull How We Runbull SAP Strategybull The SAP Organizationbull How to Contribute to SAPrsquos Strategybull Key Product Softwarebull Success Map Toolsbull Important Support Pages
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eady
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+
Day 1 Hiring Manager Checklist
21
MY PLAN
1 Below is a checklist that you need to complete on the first day of your New Hirersquos job at SAP
2 Make sure that you have completed this checklist by the end of Day 1
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet and greet the New Hire on Day 1 with their New Hire Buddy (if you are at the same location)
Ensure your New Hire attends the Day 1 Welcome session This training is 90 minutes and is mandatory for them to attend on Day 1
Introduce the New Hire to the team
Send an announcement to the team and a welcome e-mail to the New Hire
Make sure your New Hire is aware of how to use the phoneSAP Connect and Skype for Business
Ensure the New Hire is familiar with SAP e-mail
Make sure the New Hire has a secure ID cardsoft token and help initialize if required
Ensure your New Hire looks through the lsquoIT Starters Tourrsquo page for useful tips on how to get
started with IT
Check equipment access and authorizations with the New Hire and the New Hire Buddy If there are IT problems ask the Buddy to help create an ITdirect ticket
Provide support and clarify any questions the New Hire might have
Gettin
g R
eady
Week 1
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Week 3
Week 4
+
Week 1 Hiring Manager Checklist
22
MY PLAN
1 Below is a checklist that you need to complete by the end of your first week as a Hiring Manager
2 Set aside some time every day to do a few of the tasks below
3 Click the link in the sixth task to access this extra information
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Ensure your New Hire attends the lsquoNavigating SAPrsquo session This training is 90 minutes and is mandatory for them to attend in Week 1
Make sure your New Hire blocks time to review the useful links from the above session
Help arrange for the installation of additional software as required through the Software Center
Forward any important e-mails and other useful links and information to the New Hire
Ensure the New Hire has a copy of the New Hire Checklist
Introduce the New Hire to SAPrsquos Strategy Have a face-to-face meeting with them about this
Schedule onboarding feedback meetings with the New Hire at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Schedule monitoring feedback meetings with the New Hirersquos Buddy at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Invite the New Hire to any relevant and important meetings over the next few weeks
Schedule meetings with key stakeholders and useful contacts forwith the New Hire
Support in building a network for the New Hire
Provide support and clarify any questions the New Hire might have
Gettin
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eady
Week 1
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Week 3
Week 4
+
New Hirersquos Week 1 Activities
23
MY PLAN
1 The New Hire needs to complete two mandatory 90-minute Welcome sessions this week ndash one on Day 1 andone on another day in their first week at SAP Assist the New Hire in knowing how to access these courses
2 The New Hire also needs to complete nine activities in their first week at SAP These include watching a fewvideos doing research answering questions and having a chat with you their Manager
3 These activities can be viewed on the next few pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use the notes section
6 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meetingyou should go through the Pre-Start and Week 1 activities with the New Hire Check that they have completedthe workbook and that they have understood what is required of them You should also discuss any questionsneeds or concerns that they may have about SAP and their onboarding journey
7 At the end of Week 1 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
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eady
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+
New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
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eady
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Week 4
+
25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
Gettin
g R
eady
Week 1
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Week 3
Week 4
+
New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
Gettin
g R
eady
Week 1
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Week 3
Week 4
+
New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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g R
eady
Week 1
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Week 4
+
New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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g R
eady
Week 1
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+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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Week 3
Week 4
+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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Week 4
+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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+
Week 2
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Week 3
Week 4
+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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Week 3
Week 4
+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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Week 4
+
Week 3
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+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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Week 4
+
Week 4+
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Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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Week 1
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Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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Hiring Manager Training
10
Getting Ready
Hiring Manager Training
Time 30 minutes
Activity time 30 minutes
ldquo I think when yoursquore not trying to be somebody else and yoursquore standing tall based upon what you believe is possible other people start to believe it and before you know it you all can achieve itrdquoBill McDermott
You need to complete the lsquoHiring Manager Trainingrsquo before your New Hire starts at SAP Put aside half an hour this week to do this e-learning session Write important summary points about the course as you watch it Go to this link to access this training session
SAP READY
Notes about this course
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+
Activity Meeting with the New Hirersquos Buddy
11
You need to assign a New Hire Buddy to the New Hire You should choose a Buddy who
bull Is approachable understanding and patient
bull Has leadership and mentoring qualities
bull Will take the Buddy role and tasks seriously
bull Has time to be a Buddy along with other work commitments
Have a meeting with the New Hirersquos Buddy this week to chat about what you expect of them and the New Hire during their onboarding Suggest that the Buddy sets this relationship as a goal in their career map This would ensure that appropriate credit and appreciation is given to the Buddy
Write down the important points from your discussion
Meeting time 15 minutes
ldquoI think that leaders will be forgiven for a lot of mistakes but they will never be forgiven for lack of vision or authenticityrdquo Bill McDermott
Notes
SAP READY
bull The roles and responsibilities of a Buddybull Your expectations of them as a Buddybull How you will monitor their Buddy tasks and
workbook activitiesbull The New Hirersquos functional onboarding planbull The New Hirersquos training plan at SAP
Below is a list of things you should discuss with the Buddy
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+
New Hirersquos Pre-Start Activities
12
1 The New Hire needs to complete five activities before they begin their new job at SAP which include research on the Pre-Start Portal and answering some reflection questions
2 You can view these activities on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your thoughts observations and feedback on the activity
4 Remember to save your workbook if you use the notes section
5 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meeting you go through the Pre-Start and Week 1 activities with the New Hire Check that they have completed the workbook and that they have understood what is required of them You also discuss any questions needs or concerns that they may have about their role at SAP and their onboarding journey
6 Help guide and assist the New Hire with all their onboarding issues and queries
7 At the end of Week 1 also have a meeting with the New Hirersquos Buddy about their workbook activities and how their first week has gone as a Buddy In this meeting you can discuss any concerns and questions that they may have about their role as a Buddy
Notes
MY PLAN
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+
13
Observations and notes
New Hire Activity 1 How We Run Behaviors
Link to the How We Run Behaviors
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoHow We RunBehaviorsrsquo They will read about thesebehaviors on the Pre-Start Portal andthen answer two questions
2 You can access this information here
THE SAPWAY
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eady
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+
New Hire Activity 2 Define TheirSAP Workspace
14
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity for lsquoDefine Your SAPWorkspacersquo They will explore theWorldwide SAP Office Directory andthen answer some questions abouttheir new workplace
Remember to save your workbook if you write in the notes section below
SAP READY
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eady
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Meeting Their New Hire Buddy
15
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire should meet theirNew Hire Buddy in their Pre-Startweek Opposite is the list ofdiscussion points for this meeting
ldquoEmpathy lines the path to simplerdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 3 Key Resources
16
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about their lsquoKey ResourcesrsquoYOU need to inform the New Hireabout their key resources to enablethem to answer these questions
ldquoHave a point of view donrsquot come looking for one Knowing your perspective helps a chief executive make better choicesrdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 4 SAPrsquos Sustainability and Corporate Social Responsibility Strategy
17
THE SAPSTORY
ldquoInvest in kindnessrdquo Bill McDermott
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about lsquoSAPrsquos Sustainabilityand Corporate Social ResponsibilityStrategyrsquo They will answer threequestions on this
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
18
1 Reflect on your Getting Ready week as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What do you expect from your New Hire in their role at SAP
What would you like the New Hirersquos goals to be in their career at SAP
ldquoI always try to hire somebody whorsquos got a vision at least as big as minerdquoBill McDermott
Activity time 10 minutes
Answer
Goals
Remember to complete the checklist on Page 9
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Week 1
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eady
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My Plan
20
MY PLAN
Welcome to Week 1 You are now going to start your new role as a Hiring Manager
This is going to be your most challenging and demanding week as a Hiring Manager Your New Hire is really going to need your knowledge advice assistance and patience Help them feel comfortable from Day 1
The Week 1 module will take you around two and a half hours to complete This includes
bull The Day 1 and Week 1 Hiring Manager Checklists
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 1 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoMost people are risk-averse when seeking gains and risk-active if they risk losing gainsrdquoBill McDermott
Go to the next page to begin this weekrsquos modulehellip
bull Two Welcome Sessionsbull Articulating the SAP Storybull How We Runbull SAP Strategybull The SAP Organizationbull How to Contribute to SAPrsquos Strategybull Key Product Softwarebull Success Map Toolsbull Important Support Pages
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eady
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+
Day 1 Hiring Manager Checklist
21
MY PLAN
1 Below is a checklist that you need to complete on the first day of your New Hirersquos job at SAP
2 Make sure that you have completed this checklist by the end of Day 1
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet and greet the New Hire on Day 1 with their New Hire Buddy (if you are at the same location)
Ensure your New Hire attends the Day 1 Welcome session This training is 90 minutes and is mandatory for them to attend on Day 1
Introduce the New Hire to the team
Send an announcement to the team and a welcome e-mail to the New Hire
Make sure your New Hire is aware of how to use the phoneSAP Connect and Skype for Business
Ensure the New Hire is familiar with SAP e-mail
Make sure the New Hire has a secure ID cardsoft token and help initialize if required
Ensure your New Hire looks through the lsquoIT Starters Tourrsquo page for useful tips on how to get
started with IT
Check equipment access and authorizations with the New Hire and the New Hire Buddy If there are IT problems ask the Buddy to help create an ITdirect ticket
Provide support and clarify any questions the New Hire might have
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eady
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+
Week 1 Hiring Manager Checklist
22
MY PLAN
1 Below is a checklist that you need to complete by the end of your first week as a Hiring Manager
2 Set aside some time every day to do a few of the tasks below
3 Click the link in the sixth task to access this extra information
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Ensure your New Hire attends the lsquoNavigating SAPrsquo session This training is 90 minutes and is mandatory for them to attend in Week 1
Make sure your New Hire blocks time to review the useful links from the above session
Help arrange for the installation of additional software as required through the Software Center
Forward any important e-mails and other useful links and information to the New Hire
Ensure the New Hire has a copy of the New Hire Checklist
Introduce the New Hire to SAPrsquos Strategy Have a face-to-face meeting with them about this
Schedule onboarding feedback meetings with the New Hire at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Schedule monitoring feedback meetings with the New Hirersquos Buddy at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Invite the New Hire to any relevant and important meetings over the next few weeks
Schedule meetings with key stakeholders and useful contacts forwith the New Hire
Support in building a network for the New Hire
Provide support and clarify any questions the New Hire might have
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eady
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+
New Hirersquos Week 1 Activities
23
MY PLAN
1 The New Hire needs to complete two mandatory 90-minute Welcome sessions this week ndash one on Day 1 andone on another day in their first week at SAP Assist the New Hire in knowing how to access these courses
2 The New Hire also needs to complete nine activities in their first week at SAP These include watching a fewvideos doing research answering questions and having a chat with you their Manager
3 These activities can be viewed on the next few pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use the notes section
6 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meetingyou should go through the Pre-Start and Week 1 activities with the New Hire Check that they have completedthe workbook and that they have understood what is required of them You should also discuss any questionsneeds or concerns that they may have about SAP and their onboarding journey
7 At the end of Week 1 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
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+
New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
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eady
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+
25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
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eady
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+
New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
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eady
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+
New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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eady
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+
New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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eady
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+
New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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eady
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+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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eady
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+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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eady
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+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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eady
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+
Week 2
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eady
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Week 2
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Week 4
+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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eady
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+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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eady
Week 1
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+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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eady
Week 1
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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eady
Week 1
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Week 3
Week 4
+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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Week 4
+
Week 3
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+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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+
Week 4+
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Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
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Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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+
Activity Meeting with the New Hirersquos Buddy
11
You need to assign a New Hire Buddy to the New Hire You should choose a Buddy who
bull Is approachable understanding and patient
bull Has leadership and mentoring qualities
bull Will take the Buddy role and tasks seriously
bull Has time to be a Buddy along with other work commitments
Have a meeting with the New Hirersquos Buddy this week to chat about what you expect of them and the New Hire during their onboarding Suggest that the Buddy sets this relationship as a goal in their career map This would ensure that appropriate credit and appreciation is given to the Buddy
Write down the important points from your discussion
Meeting time 15 minutes
ldquoI think that leaders will be forgiven for a lot of mistakes but they will never be forgiven for lack of vision or authenticityrdquo Bill McDermott
Notes
SAP READY
bull The roles and responsibilities of a Buddybull Your expectations of them as a Buddybull How you will monitor their Buddy tasks and
workbook activitiesbull The New Hirersquos functional onboarding planbull The New Hirersquos training plan at SAP
Below is a list of things you should discuss with the Buddy
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Week 3
Week 4
+
New Hirersquos Pre-Start Activities
12
1 The New Hire needs to complete five activities before they begin their new job at SAP which include research on the Pre-Start Portal and answering some reflection questions
2 You can view these activities on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your thoughts observations and feedback on the activity
4 Remember to save your workbook if you use the notes section
5 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meeting you go through the Pre-Start and Week 1 activities with the New Hire Check that they have completed the workbook and that they have understood what is required of them You also discuss any questions needs or concerns that they may have about their role at SAP and their onboarding journey
6 Help guide and assist the New Hire with all their onboarding issues and queries
7 At the end of Week 1 also have a meeting with the New Hirersquos Buddy about their workbook activities and how their first week has gone as a Buddy In this meeting you can discuss any concerns and questions that they may have about their role as a Buddy
Notes
MY PLAN
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Week 4
+
13
Observations and notes
New Hire Activity 1 How We Run Behaviors
Link to the How We Run Behaviors
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoHow We RunBehaviorsrsquo They will read about thesebehaviors on the Pre-Start Portal andthen answer two questions
2 You can access this information here
THE SAPWAY
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+
New Hire Activity 2 Define TheirSAP Workspace
14
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity for lsquoDefine Your SAPWorkspacersquo They will explore theWorldwide SAP Office Directory andthen answer some questions abouttheir new workplace
Remember to save your workbook if you write in the notes section below
SAP READY
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eady
Week 1
Week 2
Week 3
Week 4
+
Meeting Their New Hire Buddy
15
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire should meet theirNew Hire Buddy in their Pre-Startweek Opposite is the list ofdiscussion points for this meeting
ldquoEmpathy lines the path to simplerdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Key Resources
16
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about their lsquoKey ResourcesrsquoYOU need to inform the New Hireabout their key resources to enablethem to answer these questions
ldquoHave a point of view donrsquot come looking for one Knowing your perspective helps a chief executive make better choicesrdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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New Hire Activity 4 SAPrsquos Sustainability and Corporate Social Responsibility Strategy
17
THE SAPSTORY
ldquoInvest in kindnessrdquo Bill McDermott
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about lsquoSAPrsquos Sustainabilityand Corporate Social ResponsibilityStrategyrsquo They will answer threequestions on this
Observations and notes
Remember to save your workbook if you write in the notes section below
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My Plan as a Hiring Manager
18
1 Reflect on your Getting Ready week as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What do you expect from your New Hire in their role at SAP
What would you like the New Hirersquos goals to be in their career at SAP
ldquoI always try to hire somebody whorsquos got a vision at least as big as minerdquoBill McDermott
Activity time 10 minutes
Answer
Goals
Remember to complete the checklist on Page 9
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Week 1
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My Plan
20
MY PLAN
Welcome to Week 1 You are now going to start your new role as a Hiring Manager
This is going to be your most challenging and demanding week as a Hiring Manager Your New Hire is really going to need your knowledge advice assistance and patience Help them feel comfortable from Day 1
The Week 1 module will take you around two and a half hours to complete This includes
bull The Day 1 and Week 1 Hiring Manager Checklists
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 1 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoMost people are risk-averse when seeking gains and risk-active if they risk losing gainsrdquoBill McDermott
Go to the next page to begin this weekrsquos modulehellip
bull Two Welcome Sessionsbull Articulating the SAP Storybull How We Runbull SAP Strategybull The SAP Organizationbull How to Contribute to SAPrsquos Strategybull Key Product Softwarebull Success Map Toolsbull Important Support Pages
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Day 1 Hiring Manager Checklist
21
MY PLAN
1 Below is a checklist that you need to complete on the first day of your New Hirersquos job at SAP
2 Make sure that you have completed this checklist by the end of Day 1
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet and greet the New Hire on Day 1 with their New Hire Buddy (if you are at the same location)
Ensure your New Hire attends the Day 1 Welcome session This training is 90 minutes and is mandatory for them to attend on Day 1
Introduce the New Hire to the team
Send an announcement to the team and a welcome e-mail to the New Hire
Make sure your New Hire is aware of how to use the phoneSAP Connect and Skype for Business
Ensure the New Hire is familiar with SAP e-mail
Make sure the New Hire has a secure ID cardsoft token and help initialize if required
Ensure your New Hire looks through the lsquoIT Starters Tourrsquo page for useful tips on how to get
started with IT
Check equipment access and authorizations with the New Hire and the New Hire Buddy If there are IT problems ask the Buddy to help create an ITdirect ticket
Provide support and clarify any questions the New Hire might have
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Week 1 Hiring Manager Checklist
22
MY PLAN
1 Below is a checklist that you need to complete by the end of your first week as a Hiring Manager
2 Set aside some time every day to do a few of the tasks below
3 Click the link in the sixth task to access this extra information
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Ensure your New Hire attends the lsquoNavigating SAPrsquo session This training is 90 minutes and is mandatory for them to attend in Week 1
Make sure your New Hire blocks time to review the useful links from the above session
Help arrange for the installation of additional software as required through the Software Center
Forward any important e-mails and other useful links and information to the New Hire
Ensure the New Hire has a copy of the New Hire Checklist
Introduce the New Hire to SAPrsquos Strategy Have a face-to-face meeting with them about this
Schedule onboarding feedback meetings with the New Hire at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Schedule monitoring feedback meetings with the New Hirersquos Buddy at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Invite the New Hire to any relevant and important meetings over the next few weeks
Schedule meetings with key stakeholders and useful contacts forwith the New Hire
Support in building a network for the New Hire
Provide support and clarify any questions the New Hire might have
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New Hirersquos Week 1 Activities
23
MY PLAN
1 The New Hire needs to complete two mandatory 90-minute Welcome sessions this week ndash one on Day 1 andone on another day in their first week at SAP Assist the New Hire in knowing how to access these courses
2 The New Hire also needs to complete nine activities in their first week at SAP These include watching a fewvideos doing research answering questions and having a chat with you their Manager
3 These activities can be viewed on the next few pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use the notes section
6 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meetingyou should go through the Pre-Start and Week 1 activities with the New Hire Check that they have completedthe workbook and that they have understood what is required of them You should also discuss any questionsneeds or concerns that they may have about SAP and their onboarding journey
7 At the end of Week 1 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
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New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
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+
25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
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New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
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New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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+
Week 2
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+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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Week 3
Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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Week 3
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+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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Week 3
Week 4
+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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Week 3
Week 4
+
Week 3
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Week 2
Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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Week 3
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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Week 2
Week 3
Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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+
Week 4+
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eady
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+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
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Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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eady
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
-
- Text1
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- Button1
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- Button15
- Button18
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+
New Hirersquos Pre-Start Activities
12
1 The New Hire needs to complete five activities before they begin their new job at SAP which include research on the Pre-Start Portal and answering some reflection questions
2 You can view these activities on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your thoughts observations and feedback on the activity
4 Remember to save your workbook if you use the notes section
5 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meeting you go through the Pre-Start and Week 1 activities with the New Hire Check that they have completed the workbook and that they have understood what is required of them You also discuss any questions needs or concerns that they may have about their role at SAP and their onboarding journey
6 Help guide and assist the New Hire with all their onboarding issues and queries
7 At the end of Week 1 also have a meeting with the New Hirersquos Buddy about their workbook activities and how their first week has gone as a Buddy In this meeting you can discuss any concerns and questions that they may have about their role as a Buddy
Notes
MY PLAN
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+
13
Observations and notes
New Hire Activity 1 How We Run Behaviors
Link to the How We Run Behaviors
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoHow We RunBehaviorsrsquo They will read about thesebehaviors on the Pre-Start Portal andthen answer two questions
2 You can access this information here
THE SAPWAY
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+
New Hire Activity 2 Define TheirSAP Workspace
14
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity for lsquoDefine Your SAPWorkspacersquo They will explore theWorldwide SAP Office Directory andthen answer some questions abouttheir new workplace
Remember to save your workbook if you write in the notes section below
SAP READY
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eady
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+
Meeting Their New Hire Buddy
15
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire should meet theirNew Hire Buddy in their Pre-Startweek Opposite is the list ofdiscussion points for this meeting
ldquoEmpathy lines the path to simplerdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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eady
Week 1
Week 2
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Week 4
+
New Hire Activity 3 Key Resources
16
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about their lsquoKey ResourcesrsquoYOU need to inform the New Hireabout their key resources to enablethem to answer these questions
ldquoHave a point of view donrsquot come looking for one Knowing your perspective helps a chief executive make better choicesrdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 4 SAPrsquos Sustainability and Corporate Social Responsibility Strategy
17
THE SAPSTORY
ldquoInvest in kindnessrdquo Bill McDermott
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about lsquoSAPrsquos Sustainabilityand Corporate Social ResponsibilityStrategyrsquo They will answer threequestions on this
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
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Week 3
Week 4
+
My Plan as a Hiring Manager
18
1 Reflect on your Getting Ready week as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What do you expect from your New Hire in their role at SAP
What would you like the New Hirersquos goals to be in their career at SAP
ldquoI always try to hire somebody whorsquos got a vision at least as big as minerdquoBill McDermott
Activity time 10 minutes
Answer
Goals
Remember to complete the checklist on Page 9
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eady
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+
Week 1
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eady
Week 1
Week 2
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Week 4
+
My Plan
20
MY PLAN
Welcome to Week 1 You are now going to start your new role as a Hiring Manager
This is going to be your most challenging and demanding week as a Hiring Manager Your New Hire is really going to need your knowledge advice assistance and patience Help them feel comfortable from Day 1
The Week 1 module will take you around two and a half hours to complete This includes
bull The Day 1 and Week 1 Hiring Manager Checklists
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 1 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoMost people are risk-averse when seeking gains and risk-active if they risk losing gainsrdquoBill McDermott
Go to the next page to begin this weekrsquos modulehellip
bull Two Welcome Sessionsbull Articulating the SAP Storybull How We Runbull SAP Strategybull The SAP Organizationbull How to Contribute to SAPrsquos Strategybull Key Product Softwarebull Success Map Toolsbull Important Support Pages
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eady
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Week 4
+
Day 1 Hiring Manager Checklist
21
MY PLAN
1 Below is a checklist that you need to complete on the first day of your New Hirersquos job at SAP
2 Make sure that you have completed this checklist by the end of Day 1
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet and greet the New Hire on Day 1 with their New Hire Buddy (if you are at the same location)
Ensure your New Hire attends the Day 1 Welcome session This training is 90 minutes and is mandatory for them to attend on Day 1
Introduce the New Hire to the team
Send an announcement to the team and a welcome e-mail to the New Hire
Make sure your New Hire is aware of how to use the phoneSAP Connect and Skype for Business
Ensure the New Hire is familiar with SAP e-mail
Make sure the New Hire has a secure ID cardsoft token and help initialize if required
Ensure your New Hire looks through the lsquoIT Starters Tourrsquo page for useful tips on how to get
started with IT
Check equipment access and authorizations with the New Hire and the New Hire Buddy If there are IT problems ask the Buddy to help create an ITdirect ticket
Provide support and clarify any questions the New Hire might have
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 1 Hiring Manager Checklist
22
MY PLAN
1 Below is a checklist that you need to complete by the end of your first week as a Hiring Manager
2 Set aside some time every day to do a few of the tasks below
3 Click the link in the sixth task to access this extra information
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Ensure your New Hire attends the lsquoNavigating SAPrsquo session This training is 90 minutes and is mandatory for them to attend in Week 1
Make sure your New Hire blocks time to review the useful links from the above session
Help arrange for the installation of additional software as required through the Software Center
Forward any important e-mails and other useful links and information to the New Hire
Ensure the New Hire has a copy of the New Hire Checklist
Introduce the New Hire to SAPrsquos Strategy Have a face-to-face meeting with them about this
Schedule onboarding feedback meetings with the New Hire at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Schedule monitoring feedback meetings with the New Hirersquos Buddy at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Invite the New Hire to any relevant and important meetings over the next few weeks
Schedule meetings with key stakeholders and useful contacts forwith the New Hire
Support in building a network for the New Hire
Provide support and clarify any questions the New Hire might have
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 1 Activities
23
MY PLAN
1 The New Hire needs to complete two mandatory 90-minute Welcome sessions this week ndash one on Day 1 andone on another day in their first week at SAP Assist the New Hire in knowing how to access these courses
2 The New Hire also needs to complete nine activities in their first week at SAP These include watching a fewvideos doing research answering questions and having a chat with you their Manager
3 These activities can be viewed on the next few pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use the notes section
6 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meetingyou should go through the Pre-Start and Week 1 activities with the New Hire Check that they have completedthe workbook and that they have understood what is required of them You should also discuss any questionsneeds or concerns that they may have about SAP and their onboarding journey
7 At the end of Week 1 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
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eady
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Week 2
Week 3
Week 4
+
New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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eady
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+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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+
Week 2
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+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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+
Week 3
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+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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+
Week 4+
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Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
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Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
-
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- Button1
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+
13
Observations and notes
New Hire Activity 1 How We Run Behaviors
Link to the How We Run Behaviors
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoHow We RunBehaviorsrsquo They will read about thesebehaviors on the Pre-Start Portal andthen answer two questions
2 You can access this information here
THE SAPWAY
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eady
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+
New Hire Activity 2 Define TheirSAP Workspace
14
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity for lsquoDefine Your SAPWorkspacersquo They will explore theWorldwide SAP Office Directory andthen answer some questions abouttheir new workplace
Remember to save your workbook if you write in the notes section below
SAP READY
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eady
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+
Meeting Their New Hire Buddy
15
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire should meet theirNew Hire Buddy in their Pre-Startweek Opposite is the list ofdiscussion points for this meeting
ldquoEmpathy lines the path to simplerdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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g R
eady
Week 1
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+
New Hire Activity 3 Key Resources
16
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about their lsquoKey ResourcesrsquoYOU need to inform the New Hireabout their key resources to enablethem to answer these questions
ldquoHave a point of view donrsquot come looking for one Knowing your perspective helps a chief executive make better choicesrdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 4 SAPrsquos Sustainability and Corporate Social Responsibility Strategy
17
THE SAPSTORY
ldquoInvest in kindnessrdquo Bill McDermott
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about lsquoSAPrsquos Sustainabilityand Corporate Social ResponsibilityStrategyrsquo They will answer threequestions on this
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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+
My Plan as a Hiring Manager
18
1 Reflect on your Getting Ready week as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What do you expect from your New Hire in their role at SAP
What would you like the New Hirersquos goals to be in their career at SAP
ldquoI always try to hire somebody whorsquos got a vision at least as big as minerdquoBill McDermott
Activity time 10 minutes
Answer
Goals
Remember to complete the checklist on Page 9
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eady
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+
Week 1
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eady
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+
My Plan
20
MY PLAN
Welcome to Week 1 You are now going to start your new role as a Hiring Manager
This is going to be your most challenging and demanding week as a Hiring Manager Your New Hire is really going to need your knowledge advice assistance and patience Help them feel comfortable from Day 1
The Week 1 module will take you around two and a half hours to complete This includes
bull The Day 1 and Week 1 Hiring Manager Checklists
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 1 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoMost people are risk-averse when seeking gains and risk-active if they risk losing gainsrdquoBill McDermott
Go to the next page to begin this weekrsquos modulehellip
bull Two Welcome Sessionsbull Articulating the SAP Storybull How We Runbull SAP Strategybull The SAP Organizationbull How to Contribute to SAPrsquos Strategybull Key Product Softwarebull Success Map Toolsbull Important Support Pages
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eady
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+
Day 1 Hiring Manager Checklist
21
MY PLAN
1 Below is a checklist that you need to complete on the first day of your New Hirersquos job at SAP
2 Make sure that you have completed this checklist by the end of Day 1
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet and greet the New Hire on Day 1 with their New Hire Buddy (if you are at the same location)
Ensure your New Hire attends the Day 1 Welcome session This training is 90 minutes and is mandatory for them to attend on Day 1
Introduce the New Hire to the team
Send an announcement to the team and a welcome e-mail to the New Hire
Make sure your New Hire is aware of how to use the phoneSAP Connect and Skype for Business
Ensure the New Hire is familiar with SAP e-mail
Make sure the New Hire has a secure ID cardsoft token and help initialize if required
Ensure your New Hire looks through the lsquoIT Starters Tourrsquo page for useful tips on how to get
started with IT
Check equipment access and authorizations with the New Hire and the New Hire Buddy If there are IT problems ask the Buddy to help create an ITdirect ticket
Provide support and clarify any questions the New Hire might have
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eady
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+
Week 1 Hiring Manager Checklist
22
MY PLAN
1 Below is a checklist that you need to complete by the end of your first week as a Hiring Manager
2 Set aside some time every day to do a few of the tasks below
3 Click the link in the sixth task to access this extra information
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Ensure your New Hire attends the lsquoNavigating SAPrsquo session This training is 90 minutes and is mandatory for them to attend in Week 1
Make sure your New Hire blocks time to review the useful links from the above session
Help arrange for the installation of additional software as required through the Software Center
Forward any important e-mails and other useful links and information to the New Hire
Ensure the New Hire has a copy of the New Hire Checklist
Introduce the New Hire to SAPrsquos Strategy Have a face-to-face meeting with them about this
Schedule onboarding feedback meetings with the New Hire at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Schedule monitoring feedback meetings with the New Hirersquos Buddy at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Invite the New Hire to any relevant and important meetings over the next few weeks
Schedule meetings with key stakeholders and useful contacts forwith the New Hire
Support in building a network for the New Hire
Provide support and clarify any questions the New Hire might have
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eady
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+
New Hirersquos Week 1 Activities
23
MY PLAN
1 The New Hire needs to complete two mandatory 90-minute Welcome sessions this week ndash one on Day 1 andone on another day in their first week at SAP Assist the New Hire in knowing how to access these courses
2 The New Hire also needs to complete nine activities in their first week at SAP These include watching a fewvideos doing research answering questions and having a chat with you their Manager
3 These activities can be viewed on the next few pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use the notes section
6 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meetingyou should go through the Pre-Start and Week 1 activities with the New Hire Check that they have completedthe workbook and that they have understood what is required of them You should also discuss any questionsneeds or concerns that they may have about SAP and their onboarding journey
7 At the end of Week 1 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
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eady
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+
New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
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eady
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+
25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
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g R
eady
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+
New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
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eady
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+
New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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g R
eady
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+
New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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eady
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+
New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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eady
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+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
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+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
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eady
Week 1
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Week 3
Week 4
+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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eady
Week 1
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+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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eady
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Week 4
+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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eady
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Week 2
Week 3
Week 4
+
Week 2
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eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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g R
eady
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Week 3
Week 4
+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Gettin
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eady
Week 1
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Week 3
Week 4
+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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Week 4
+
Week 3
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+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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Week 4
+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
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Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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+
Week 4+
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eady
Week 1
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Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
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Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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+
New Hire Activity 2 Define TheirSAP Workspace
14
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity for lsquoDefine Your SAPWorkspacersquo They will explore theWorldwide SAP Office Directory andthen answer some questions abouttheir new workplace
Remember to save your workbook if you write in the notes section below
SAP READY
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eady
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Week 2
Week 3
Week 4
+
Meeting Their New Hire Buddy
15
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire should meet theirNew Hire Buddy in their Pre-Startweek Opposite is the list ofdiscussion points for this meeting
ldquoEmpathy lines the path to simplerdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Key Resources
16
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about their lsquoKey ResourcesrsquoYOU need to inform the New Hireabout their key resources to enablethem to answer these questions
ldquoHave a point of view donrsquot come looking for one Knowing your perspective helps a chief executive make better choicesrdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 4 SAPrsquos Sustainability and Corporate Social Responsibility Strategy
17
THE SAPSTORY
ldquoInvest in kindnessrdquo Bill McDermott
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about lsquoSAPrsquos Sustainabilityand Corporate Social ResponsibilityStrategyrsquo They will answer threequestions on this
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
18
1 Reflect on your Getting Ready week as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What do you expect from your New Hire in their role at SAP
What would you like the New Hirersquos goals to be in their career at SAP
ldquoI always try to hire somebody whorsquos got a vision at least as big as minerdquoBill McDermott
Activity time 10 minutes
Answer
Goals
Remember to complete the checklist on Page 9
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eady
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Week 3
Week 4
+
Week 1
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
20
MY PLAN
Welcome to Week 1 You are now going to start your new role as a Hiring Manager
This is going to be your most challenging and demanding week as a Hiring Manager Your New Hire is really going to need your knowledge advice assistance and patience Help them feel comfortable from Day 1
The Week 1 module will take you around two and a half hours to complete This includes
bull The Day 1 and Week 1 Hiring Manager Checklists
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 1 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoMost people are risk-averse when seeking gains and risk-active if they risk losing gainsrdquoBill McDermott
Go to the next page to begin this weekrsquos modulehellip
bull Two Welcome Sessionsbull Articulating the SAP Storybull How We Runbull SAP Strategybull The SAP Organizationbull How to Contribute to SAPrsquos Strategybull Key Product Softwarebull Success Map Toolsbull Important Support Pages
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
Day 1 Hiring Manager Checklist
21
MY PLAN
1 Below is a checklist that you need to complete on the first day of your New Hirersquos job at SAP
2 Make sure that you have completed this checklist by the end of Day 1
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet and greet the New Hire on Day 1 with their New Hire Buddy (if you are at the same location)
Ensure your New Hire attends the Day 1 Welcome session This training is 90 minutes and is mandatory for them to attend on Day 1
Introduce the New Hire to the team
Send an announcement to the team and a welcome e-mail to the New Hire
Make sure your New Hire is aware of how to use the phoneSAP Connect and Skype for Business
Ensure the New Hire is familiar with SAP e-mail
Make sure the New Hire has a secure ID cardsoft token and help initialize if required
Ensure your New Hire looks through the lsquoIT Starters Tourrsquo page for useful tips on how to get
started with IT
Check equipment access and authorizations with the New Hire and the New Hire Buddy If there are IT problems ask the Buddy to help create an ITdirect ticket
Provide support and clarify any questions the New Hire might have
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 1 Hiring Manager Checklist
22
MY PLAN
1 Below is a checklist that you need to complete by the end of your first week as a Hiring Manager
2 Set aside some time every day to do a few of the tasks below
3 Click the link in the sixth task to access this extra information
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Ensure your New Hire attends the lsquoNavigating SAPrsquo session This training is 90 minutes and is mandatory for them to attend in Week 1
Make sure your New Hire blocks time to review the useful links from the above session
Help arrange for the installation of additional software as required through the Software Center
Forward any important e-mails and other useful links and information to the New Hire
Ensure the New Hire has a copy of the New Hire Checklist
Introduce the New Hire to SAPrsquos Strategy Have a face-to-face meeting with them about this
Schedule onboarding feedback meetings with the New Hire at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Schedule monitoring feedback meetings with the New Hirersquos Buddy at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Invite the New Hire to any relevant and important meetings over the next few weeks
Schedule meetings with key stakeholders and useful contacts forwith the New Hire
Support in building a network for the New Hire
Provide support and clarify any questions the New Hire might have
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+
New Hirersquos Week 1 Activities
23
MY PLAN
1 The New Hire needs to complete two mandatory 90-minute Welcome sessions this week ndash one on Day 1 andone on another day in their first week at SAP Assist the New Hire in knowing how to access these courses
2 The New Hire also needs to complete nine activities in their first week at SAP These include watching a fewvideos doing research answering questions and having a chat with you their Manager
3 These activities can be viewed on the next few pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use the notes section
6 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meetingyou should go through the Pre-Start and Week 1 activities with the New Hire Check that they have completedthe workbook and that they have understood what is required of them You should also discuss any questionsneeds or concerns that they may have about SAP and their onboarding journey
7 At the end of Week 1 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
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+
New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
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+
25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
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+
New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
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+
New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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+
New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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+
Week 2
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+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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Week 3
Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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eady
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Week 3
Week 4
+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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Week 3
Week 4
+
Week 3
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Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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Week 3
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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Week 2
Week 3
Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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g R
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Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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Week 2
Week 3
Week 4
+
Week 4+
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eady
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Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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eady
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Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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g R
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Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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+
Meeting Their New Hire Buddy
15
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire should meet theirNew Hire Buddy in their Pre-Startweek Opposite is the list ofdiscussion points for this meeting
ldquoEmpathy lines the path to simplerdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 3 Key Resources
16
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about their lsquoKey ResourcesrsquoYOU need to inform the New Hireabout their key resources to enablethem to answer these questions
ldquoHave a point of view donrsquot come looking for one Knowing your perspective helps a chief executive make better choicesrdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 4 SAPrsquos Sustainability and Corporate Social Responsibility Strategy
17
THE SAPSTORY
ldquoInvest in kindnessrdquo Bill McDermott
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about lsquoSAPrsquos Sustainabilityand Corporate Social ResponsibilityStrategyrsquo They will answer threequestions on this
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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+
My Plan as a Hiring Manager
18
1 Reflect on your Getting Ready week as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What do you expect from your New Hire in their role at SAP
What would you like the New Hirersquos goals to be in their career at SAP
ldquoI always try to hire somebody whorsquos got a vision at least as big as minerdquoBill McDermott
Activity time 10 minutes
Answer
Goals
Remember to complete the checklist on Page 9
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eady
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+
Week 1
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eady
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+
My Plan
20
MY PLAN
Welcome to Week 1 You are now going to start your new role as a Hiring Manager
This is going to be your most challenging and demanding week as a Hiring Manager Your New Hire is really going to need your knowledge advice assistance and patience Help them feel comfortable from Day 1
The Week 1 module will take you around two and a half hours to complete This includes
bull The Day 1 and Week 1 Hiring Manager Checklists
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 1 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoMost people are risk-averse when seeking gains and risk-active if they risk losing gainsrdquoBill McDermott
Go to the next page to begin this weekrsquos modulehellip
bull Two Welcome Sessionsbull Articulating the SAP Storybull How We Runbull SAP Strategybull The SAP Organizationbull How to Contribute to SAPrsquos Strategybull Key Product Softwarebull Success Map Toolsbull Important Support Pages
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eady
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+
Day 1 Hiring Manager Checklist
21
MY PLAN
1 Below is a checklist that you need to complete on the first day of your New Hirersquos job at SAP
2 Make sure that you have completed this checklist by the end of Day 1
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet and greet the New Hire on Day 1 with their New Hire Buddy (if you are at the same location)
Ensure your New Hire attends the Day 1 Welcome session This training is 90 minutes and is mandatory for them to attend on Day 1
Introduce the New Hire to the team
Send an announcement to the team and a welcome e-mail to the New Hire
Make sure your New Hire is aware of how to use the phoneSAP Connect and Skype for Business
Ensure the New Hire is familiar with SAP e-mail
Make sure the New Hire has a secure ID cardsoft token and help initialize if required
Ensure your New Hire looks through the lsquoIT Starters Tourrsquo page for useful tips on how to get
started with IT
Check equipment access and authorizations with the New Hire and the New Hire Buddy If there are IT problems ask the Buddy to help create an ITdirect ticket
Provide support and clarify any questions the New Hire might have
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eady
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+
Week 1 Hiring Manager Checklist
22
MY PLAN
1 Below is a checklist that you need to complete by the end of your first week as a Hiring Manager
2 Set aside some time every day to do a few of the tasks below
3 Click the link in the sixth task to access this extra information
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Ensure your New Hire attends the lsquoNavigating SAPrsquo session This training is 90 minutes and is mandatory for them to attend in Week 1
Make sure your New Hire blocks time to review the useful links from the above session
Help arrange for the installation of additional software as required through the Software Center
Forward any important e-mails and other useful links and information to the New Hire
Ensure the New Hire has a copy of the New Hire Checklist
Introduce the New Hire to SAPrsquos Strategy Have a face-to-face meeting with them about this
Schedule onboarding feedback meetings with the New Hire at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Schedule monitoring feedback meetings with the New Hirersquos Buddy at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Invite the New Hire to any relevant and important meetings over the next few weeks
Schedule meetings with key stakeholders and useful contacts forwith the New Hire
Support in building a network for the New Hire
Provide support and clarify any questions the New Hire might have
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eady
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+
New Hirersquos Week 1 Activities
23
MY PLAN
1 The New Hire needs to complete two mandatory 90-minute Welcome sessions this week ndash one on Day 1 andone on another day in their first week at SAP Assist the New Hire in knowing how to access these courses
2 The New Hire also needs to complete nine activities in their first week at SAP These include watching a fewvideos doing research answering questions and having a chat with you their Manager
3 These activities can be viewed on the next few pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use the notes section
6 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meetingyou should go through the Pre-Start and Week 1 activities with the New Hire Check that they have completedthe workbook and that they have understood what is required of them You should also discuss any questionsneeds or concerns that they may have about SAP and their onboarding journey
7 At the end of Week 1 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
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+
New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
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eady
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+
25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
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g R
eady
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Week 4
+
New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
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eady
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+
New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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g R
eady
Week 1
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Week 3
Week 4
+
New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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eady
Week 1
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+
New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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g R
eady
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Week 3
Week 4
+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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g R
eady
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Week 2
Week 3
Week 4
+
Week 2
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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Week 3
Week 4
+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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eady
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
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Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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eady
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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eady
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Week 4
+
Week 3
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eady
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Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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eady
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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eady
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Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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eady
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Week 3
Week 4
+
Week 4+
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eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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eady
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Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
Week 1
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Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
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eady
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Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
Week 1
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Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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eady
Week 1
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Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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+
New Hire Activity 3 Key Resources
16
Observations and notes
Link to the Worldwide SAP Office Directory
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about their lsquoKey ResourcesrsquoYOU need to inform the New Hireabout their key resources to enablethem to answer these questions
ldquoHave a point of view donrsquot come looking for one Knowing your perspective helps a chief executive make better choicesrdquo Bill McDermott
SAP READY
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
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Week 2
Week 3
Week 4
+
New Hire Activity 4 SAPrsquos Sustainability and Corporate Social Responsibility Strategy
17
THE SAPSTORY
ldquoInvest in kindnessrdquo Bill McDermott
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about lsquoSAPrsquos Sustainabilityand Corporate Social ResponsibilityStrategyrsquo They will answer threequestions on this
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
18
1 Reflect on your Getting Ready week as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What do you expect from your New Hire in their role at SAP
What would you like the New Hirersquos goals to be in their career at SAP
ldquoI always try to hire somebody whorsquos got a vision at least as big as minerdquoBill McDermott
Activity time 10 minutes
Answer
Goals
Remember to complete the checklist on Page 9
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Week 1
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My Plan
20
MY PLAN
Welcome to Week 1 You are now going to start your new role as a Hiring Manager
This is going to be your most challenging and demanding week as a Hiring Manager Your New Hire is really going to need your knowledge advice assistance and patience Help them feel comfortable from Day 1
The Week 1 module will take you around two and a half hours to complete This includes
bull The Day 1 and Week 1 Hiring Manager Checklists
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 1 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoMost people are risk-averse when seeking gains and risk-active if they risk losing gainsrdquoBill McDermott
Go to the next page to begin this weekrsquos modulehellip
bull Two Welcome Sessionsbull Articulating the SAP Storybull How We Runbull SAP Strategybull The SAP Organizationbull How to Contribute to SAPrsquos Strategybull Key Product Softwarebull Success Map Toolsbull Important Support Pages
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Day 1 Hiring Manager Checklist
21
MY PLAN
1 Below is a checklist that you need to complete on the first day of your New Hirersquos job at SAP
2 Make sure that you have completed this checklist by the end of Day 1
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet and greet the New Hire on Day 1 with their New Hire Buddy (if you are at the same location)
Ensure your New Hire attends the Day 1 Welcome session This training is 90 minutes and is mandatory for them to attend on Day 1
Introduce the New Hire to the team
Send an announcement to the team and a welcome e-mail to the New Hire
Make sure your New Hire is aware of how to use the phoneSAP Connect and Skype for Business
Ensure the New Hire is familiar with SAP e-mail
Make sure the New Hire has a secure ID cardsoft token and help initialize if required
Ensure your New Hire looks through the lsquoIT Starters Tourrsquo page for useful tips on how to get
started with IT
Check equipment access and authorizations with the New Hire and the New Hire Buddy If there are IT problems ask the Buddy to help create an ITdirect ticket
Provide support and clarify any questions the New Hire might have
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+
Week 1 Hiring Manager Checklist
22
MY PLAN
1 Below is a checklist that you need to complete by the end of your first week as a Hiring Manager
2 Set aside some time every day to do a few of the tasks below
3 Click the link in the sixth task to access this extra information
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Ensure your New Hire attends the lsquoNavigating SAPrsquo session This training is 90 minutes and is mandatory for them to attend in Week 1
Make sure your New Hire blocks time to review the useful links from the above session
Help arrange for the installation of additional software as required through the Software Center
Forward any important e-mails and other useful links and information to the New Hire
Ensure the New Hire has a copy of the New Hire Checklist
Introduce the New Hire to SAPrsquos Strategy Have a face-to-face meeting with them about this
Schedule onboarding feedback meetings with the New Hire at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Schedule monitoring feedback meetings with the New Hirersquos Buddy at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Invite the New Hire to any relevant and important meetings over the next few weeks
Schedule meetings with key stakeholders and useful contacts forwith the New Hire
Support in building a network for the New Hire
Provide support and clarify any questions the New Hire might have
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+
New Hirersquos Week 1 Activities
23
MY PLAN
1 The New Hire needs to complete two mandatory 90-minute Welcome sessions this week ndash one on Day 1 andone on another day in their first week at SAP Assist the New Hire in knowing how to access these courses
2 The New Hire also needs to complete nine activities in their first week at SAP These include watching a fewvideos doing research answering questions and having a chat with you their Manager
3 These activities can be viewed on the next few pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use the notes section
6 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meetingyou should go through the Pre-Start and Week 1 activities with the New Hire Check that they have completedthe workbook and that they have understood what is required of them You should also discuss any questionsneeds or concerns that they may have about SAP and their onboarding journey
7 At the end of Week 1 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
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+
New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
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+
25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
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+
New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
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+
New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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+
Week 2
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+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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Week 3
Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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eady
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Week 3
Week 4
+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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Week 3
Week 4
+
Week 3
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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g R
eady
Week 1
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Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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Week 3
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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Week 3
Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
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+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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+
Week 4+
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+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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eady
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+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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eady
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+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
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Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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eady
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
-
- Text1
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+
New Hire Activity 4 SAPrsquos Sustainability and Corporate Social Responsibility Strategy
17
THE SAPSTORY
ldquoInvest in kindnessrdquo Bill McDermott
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about lsquoSAPrsquos Sustainabilityand Corporate Social ResponsibilityStrategyrsquo They will answer threequestions on this
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
My Plan as a Hiring Manager
18
1 Reflect on your Getting Ready week as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What do you expect from your New Hire in their role at SAP
What would you like the New Hirersquos goals to be in their career at SAP
ldquoI always try to hire somebody whorsquos got a vision at least as big as minerdquoBill McDermott
Activity time 10 minutes
Answer
Goals
Remember to complete the checklist on Page 9
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eady
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+
Week 1
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eady
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+
My Plan
20
MY PLAN
Welcome to Week 1 You are now going to start your new role as a Hiring Manager
This is going to be your most challenging and demanding week as a Hiring Manager Your New Hire is really going to need your knowledge advice assistance and patience Help them feel comfortable from Day 1
The Week 1 module will take you around two and a half hours to complete This includes
bull The Day 1 and Week 1 Hiring Manager Checklists
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 1 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoMost people are risk-averse when seeking gains and risk-active if they risk losing gainsrdquoBill McDermott
Go to the next page to begin this weekrsquos modulehellip
bull Two Welcome Sessionsbull Articulating the SAP Storybull How We Runbull SAP Strategybull The SAP Organizationbull How to Contribute to SAPrsquos Strategybull Key Product Softwarebull Success Map Toolsbull Important Support Pages
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eady
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+
Day 1 Hiring Manager Checklist
21
MY PLAN
1 Below is a checklist that you need to complete on the first day of your New Hirersquos job at SAP
2 Make sure that you have completed this checklist by the end of Day 1
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet and greet the New Hire on Day 1 with their New Hire Buddy (if you are at the same location)
Ensure your New Hire attends the Day 1 Welcome session This training is 90 minutes and is mandatory for them to attend on Day 1
Introduce the New Hire to the team
Send an announcement to the team and a welcome e-mail to the New Hire
Make sure your New Hire is aware of how to use the phoneSAP Connect and Skype for Business
Ensure the New Hire is familiar with SAP e-mail
Make sure the New Hire has a secure ID cardsoft token and help initialize if required
Ensure your New Hire looks through the lsquoIT Starters Tourrsquo page for useful tips on how to get
started with IT
Check equipment access and authorizations with the New Hire and the New Hire Buddy If there are IT problems ask the Buddy to help create an ITdirect ticket
Provide support and clarify any questions the New Hire might have
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 1 Hiring Manager Checklist
22
MY PLAN
1 Below is a checklist that you need to complete by the end of your first week as a Hiring Manager
2 Set aside some time every day to do a few of the tasks below
3 Click the link in the sixth task to access this extra information
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Ensure your New Hire attends the lsquoNavigating SAPrsquo session This training is 90 minutes and is mandatory for them to attend in Week 1
Make sure your New Hire blocks time to review the useful links from the above session
Help arrange for the installation of additional software as required through the Software Center
Forward any important e-mails and other useful links and information to the New Hire
Ensure the New Hire has a copy of the New Hire Checklist
Introduce the New Hire to SAPrsquos Strategy Have a face-to-face meeting with them about this
Schedule onboarding feedback meetings with the New Hire at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Schedule monitoring feedback meetings with the New Hirersquos Buddy at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Invite the New Hire to any relevant and important meetings over the next few weeks
Schedule meetings with key stakeholders and useful contacts forwith the New Hire
Support in building a network for the New Hire
Provide support and clarify any questions the New Hire might have
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eady
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Week 3
Week 4
+
New Hirersquos Week 1 Activities
23
MY PLAN
1 The New Hire needs to complete two mandatory 90-minute Welcome sessions this week ndash one on Day 1 andone on another day in their first week at SAP Assist the New Hire in knowing how to access these courses
2 The New Hire also needs to complete nine activities in their first week at SAP These include watching a fewvideos doing research answering questions and having a chat with you their Manager
3 These activities can be viewed on the next few pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use the notes section
6 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meetingyou should go through the Pre-Start and Week 1 activities with the New Hire Check that they have completedthe workbook and that they have understood what is required of them You should also discuss any questionsneeds or concerns that they may have about SAP and their onboarding journey
7 At the end of Week 1 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
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eady
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Week 2
Week 3
Week 4
+
New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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Week 2
Week 3
Week 4
+
Week 2
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Week 2
Week 3
Week 4
+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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Week 3
Week 4
+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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Week 4
+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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Week 3
Week 4
+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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eady
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Week 3
Week 4
+
Week 3
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eady
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Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
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+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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Week 3
Week 4
+
Week 4+
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eady
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Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
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Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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eady
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Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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My Plan as a Hiring Manager
18
1 Reflect on your Getting Ready week as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What do you expect from your New Hire in their role at SAP
What would you like the New Hirersquos goals to be in their career at SAP
ldquoI always try to hire somebody whorsquos got a vision at least as big as minerdquoBill McDermott
Activity time 10 minutes
Answer
Goals
Remember to complete the checklist on Page 9
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Week 1
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My Plan
20
MY PLAN
Welcome to Week 1 You are now going to start your new role as a Hiring Manager
This is going to be your most challenging and demanding week as a Hiring Manager Your New Hire is really going to need your knowledge advice assistance and patience Help them feel comfortable from Day 1
The Week 1 module will take you around two and a half hours to complete This includes
bull The Day 1 and Week 1 Hiring Manager Checklists
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 1 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoMost people are risk-averse when seeking gains and risk-active if they risk losing gainsrdquoBill McDermott
Go to the next page to begin this weekrsquos modulehellip
bull Two Welcome Sessionsbull Articulating the SAP Storybull How We Runbull SAP Strategybull The SAP Organizationbull How to Contribute to SAPrsquos Strategybull Key Product Softwarebull Success Map Toolsbull Important Support Pages
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eady
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+
Day 1 Hiring Manager Checklist
21
MY PLAN
1 Below is a checklist that you need to complete on the first day of your New Hirersquos job at SAP
2 Make sure that you have completed this checklist by the end of Day 1
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet and greet the New Hire on Day 1 with their New Hire Buddy (if you are at the same location)
Ensure your New Hire attends the Day 1 Welcome session This training is 90 minutes and is mandatory for them to attend on Day 1
Introduce the New Hire to the team
Send an announcement to the team and a welcome e-mail to the New Hire
Make sure your New Hire is aware of how to use the phoneSAP Connect and Skype for Business
Ensure the New Hire is familiar with SAP e-mail
Make sure the New Hire has a secure ID cardsoft token and help initialize if required
Ensure your New Hire looks through the lsquoIT Starters Tourrsquo page for useful tips on how to get
started with IT
Check equipment access and authorizations with the New Hire and the New Hire Buddy If there are IT problems ask the Buddy to help create an ITdirect ticket
Provide support and clarify any questions the New Hire might have
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+
Week 1 Hiring Manager Checklist
22
MY PLAN
1 Below is a checklist that you need to complete by the end of your first week as a Hiring Manager
2 Set aside some time every day to do a few of the tasks below
3 Click the link in the sixth task to access this extra information
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Ensure your New Hire attends the lsquoNavigating SAPrsquo session This training is 90 minutes and is mandatory for them to attend in Week 1
Make sure your New Hire blocks time to review the useful links from the above session
Help arrange for the installation of additional software as required through the Software Center
Forward any important e-mails and other useful links and information to the New Hire
Ensure the New Hire has a copy of the New Hire Checklist
Introduce the New Hire to SAPrsquos Strategy Have a face-to-face meeting with them about this
Schedule onboarding feedback meetings with the New Hire at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Schedule monitoring feedback meetings with the New Hirersquos Buddy at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Invite the New Hire to any relevant and important meetings over the next few weeks
Schedule meetings with key stakeholders and useful contacts forwith the New Hire
Support in building a network for the New Hire
Provide support and clarify any questions the New Hire might have
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eady
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+
New Hirersquos Week 1 Activities
23
MY PLAN
1 The New Hire needs to complete two mandatory 90-minute Welcome sessions this week ndash one on Day 1 andone on another day in their first week at SAP Assist the New Hire in knowing how to access these courses
2 The New Hire also needs to complete nine activities in their first week at SAP These include watching a fewvideos doing research answering questions and having a chat with you their Manager
3 These activities can be viewed on the next few pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use the notes section
6 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meetingyou should go through the Pre-Start and Week 1 activities with the New Hire Check that they have completedthe workbook and that they have understood what is required of them You should also discuss any questionsneeds or concerns that they may have about SAP and their onboarding journey
7 At the end of Week 1 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
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+
New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
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+
25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
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eady
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+
New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
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eady
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+
New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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eady
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+
New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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eady
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+
New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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eady
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+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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eady
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+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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eady
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+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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+
Week 2
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eady
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+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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eady
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+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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eady
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+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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eady
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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eady
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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g R
eady
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Week 2
Week 3
Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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eady
Week 1
Week 2
Week 3
Week 4
+
Week 3
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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eady
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Week 2
Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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eady
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Week 2
Week 3
Week 4
+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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+
Week 4+
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+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
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Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
-
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Week 4
+
Week 1
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Week 4
+
My Plan
20
MY PLAN
Welcome to Week 1 You are now going to start your new role as a Hiring Manager
This is going to be your most challenging and demanding week as a Hiring Manager Your New Hire is really going to need your knowledge advice assistance and patience Help them feel comfortable from Day 1
The Week 1 module will take you around two and a half hours to complete This includes
bull The Day 1 and Week 1 Hiring Manager Checklists
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 1 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoMost people are risk-averse when seeking gains and risk-active if they risk losing gainsrdquoBill McDermott
Go to the next page to begin this weekrsquos modulehellip
bull Two Welcome Sessionsbull Articulating the SAP Storybull How We Runbull SAP Strategybull The SAP Organizationbull How to Contribute to SAPrsquos Strategybull Key Product Softwarebull Success Map Toolsbull Important Support Pages
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eady
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+
Day 1 Hiring Manager Checklist
21
MY PLAN
1 Below is a checklist that you need to complete on the first day of your New Hirersquos job at SAP
2 Make sure that you have completed this checklist by the end of Day 1
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet and greet the New Hire on Day 1 with their New Hire Buddy (if you are at the same location)
Ensure your New Hire attends the Day 1 Welcome session This training is 90 minutes and is mandatory for them to attend on Day 1
Introduce the New Hire to the team
Send an announcement to the team and a welcome e-mail to the New Hire
Make sure your New Hire is aware of how to use the phoneSAP Connect and Skype for Business
Ensure the New Hire is familiar with SAP e-mail
Make sure the New Hire has a secure ID cardsoft token and help initialize if required
Ensure your New Hire looks through the lsquoIT Starters Tourrsquo page for useful tips on how to get
started with IT
Check equipment access and authorizations with the New Hire and the New Hire Buddy If there are IT problems ask the Buddy to help create an ITdirect ticket
Provide support and clarify any questions the New Hire might have
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 1 Hiring Manager Checklist
22
MY PLAN
1 Below is a checklist that you need to complete by the end of your first week as a Hiring Manager
2 Set aside some time every day to do a few of the tasks below
3 Click the link in the sixth task to access this extra information
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Ensure your New Hire attends the lsquoNavigating SAPrsquo session This training is 90 minutes and is mandatory for them to attend in Week 1
Make sure your New Hire blocks time to review the useful links from the above session
Help arrange for the installation of additional software as required through the Software Center
Forward any important e-mails and other useful links and information to the New Hire
Ensure the New Hire has a copy of the New Hire Checklist
Introduce the New Hire to SAPrsquos Strategy Have a face-to-face meeting with them about this
Schedule onboarding feedback meetings with the New Hire at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Schedule monitoring feedback meetings with the New Hirersquos Buddy at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Invite the New Hire to any relevant and important meetings over the next few weeks
Schedule meetings with key stakeholders and useful contacts forwith the New Hire
Support in building a network for the New Hire
Provide support and clarify any questions the New Hire might have
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eady
Week 1
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Week 3
Week 4
+
New Hirersquos Week 1 Activities
23
MY PLAN
1 The New Hire needs to complete two mandatory 90-minute Welcome sessions this week ndash one on Day 1 andone on another day in their first week at SAP Assist the New Hire in knowing how to access these courses
2 The New Hire also needs to complete nine activities in their first week at SAP These include watching a fewvideos doing research answering questions and having a chat with you their Manager
3 These activities can be viewed on the next few pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use the notes section
6 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meetingyou should go through the Pre-Start and Week 1 activities with the New Hire Check that they have completedthe workbook and that they have understood what is required of them You should also discuss any questionsneeds or concerns that they may have about SAP and their onboarding journey
7 At the end of Week 1 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
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Week 3
Week 4
+
New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
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eady
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Week 2
Week 3
Week 4
+
25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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+
Week 2
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My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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+
Week 3
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+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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+
Week 4+
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Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
Week 1
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Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
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Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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eady
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Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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My Plan
20
MY PLAN
Welcome to Week 1 You are now going to start your new role as a Hiring Manager
This is going to be your most challenging and demanding week as a Hiring Manager Your New Hire is really going to need your knowledge advice assistance and patience Help them feel comfortable from Day 1
The Week 1 module will take you around two and a half hours to complete This includes
bull The Day 1 and Week 1 Hiring Manager Checklists
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 1 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoMost people are risk-averse when seeking gains and risk-active if they risk losing gainsrdquoBill McDermott
Go to the next page to begin this weekrsquos modulehellip
bull Two Welcome Sessionsbull Articulating the SAP Storybull How We Runbull SAP Strategybull The SAP Organizationbull How to Contribute to SAPrsquos Strategybull Key Product Softwarebull Success Map Toolsbull Important Support Pages
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+
Day 1 Hiring Manager Checklist
21
MY PLAN
1 Below is a checklist that you need to complete on the first day of your New Hirersquos job at SAP
2 Make sure that you have completed this checklist by the end of Day 1
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet and greet the New Hire on Day 1 with their New Hire Buddy (if you are at the same location)
Ensure your New Hire attends the Day 1 Welcome session This training is 90 minutes and is mandatory for them to attend on Day 1
Introduce the New Hire to the team
Send an announcement to the team and a welcome e-mail to the New Hire
Make sure your New Hire is aware of how to use the phoneSAP Connect and Skype for Business
Ensure the New Hire is familiar with SAP e-mail
Make sure the New Hire has a secure ID cardsoft token and help initialize if required
Ensure your New Hire looks through the lsquoIT Starters Tourrsquo page for useful tips on how to get
started with IT
Check equipment access and authorizations with the New Hire and the New Hire Buddy If there are IT problems ask the Buddy to help create an ITdirect ticket
Provide support and clarify any questions the New Hire might have
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eady
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+
Week 1 Hiring Manager Checklist
22
MY PLAN
1 Below is a checklist that you need to complete by the end of your first week as a Hiring Manager
2 Set aside some time every day to do a few of the tasks below
3 Click the link in the sixth task to access this extra information
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Ensure your New Hire attends the lsquoNavigating SAPrsquo session This training is 90 minutes and is mandatory for them to attend in Week 1
Make sure your New Hire blocks time to review the useful links from the above session
Help arrange for the installation of additional software as required through the Software Center
Forward any important e-mails and other useful links and information to the New Hire
Ensure the New Hire has a copy of the New Hire Checklist
Introduce the New Hire to SAPrsquos Strategy Have a face-to-face meeting with them about this
Schedule onboarding feedback meetings with the New Hire at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Schedule monitoring feedback meetings with the New Hirersquos Buddy at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Invite the New Hire to any relevant and important meetings over the next few weeks
Schedule meetings with key stakeholders and useful contacts forwith the New Hire
Support in building a network for the New Hire
Provide support and clarify any questions the New Hire might have
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eady
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+
New Hirersquos Week 1 Activities
23
MY PLAN
1 The New Hire needs to complete two mandatory 90-minute Welcome sessions this week ndash one on Day 1 andone on another day in their first week at SAP Assist the New Hire in knowing how to access these courses
2 The New Hire also needs to complete nine activities in their first week at SAP These include watching a fewvideos doing research answering questions and having a chat with you their Manager
3 These activities can be viewed on the next few pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use the notes section
6 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meetingyou should go through the Pre-Start and Week 1 activities with the New Hire Check that they have completedthe workbook and that they have understood what is required of them You should also discuss any questionsneeds or concerns that they may have about SAP and their onboarding journey
7 At the end of Week 1 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
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+
New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
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+
25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
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eady
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+
New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
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eady
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+
New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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eady
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+
New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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eady
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+
New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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eady
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+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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eady
Week 1
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Week 4
+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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eady
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Week 4
+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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eady
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+
Week 2
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eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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eady
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Week 3
Week 4
+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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eady
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+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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eady
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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eady
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Week 3
Week 4
+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 3
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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eady
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Week 2
Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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eady
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Week 2
Week 3
Week 4
+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
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+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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Week 4
+
Week 4+
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+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
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Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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eady
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
-
- Text1
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- Button17
- Button15
- Button18
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+
Day 1 Hiring Manager Checklist
21
MY PLAN
1 Below is a checklist that you need to complete on the first day of your New Hirersquos job at SAP
2 Make sure that you have completed this checklist by the end of Day 1
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet and greet the New Hire on Day 1 with their New Hire Buddy (if you are at the same location)
Ensure your New Hire attends the Day 1 Welcome session This training is 90 minutes and is mandatory for them to attend on Day 1
Introduce the New Hire to the team
Send an announcement to the team and a welcome e-mail to the New Hire
Make sure your New Hire is aware of how to use the phoneSAP Connect and Skype for Business
Ensure the New Hire is familiar with SAP e-mail
Make sure the New Hire has a secure ID cardsoft token and help initialize if required
Ensure your New Hire looks through the lsquoIT Starters Tourrsquo page for useful tips on how to get
started with IT
Check equipment access and authorizations with the New Hire and the New Hire Buddy If there are IT problems ask the Buddy to help create an ITdirect ticket
Provide support and clarify any questions the New Hire might have
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Week 4
+
Week 1 Hiring Manager Checklist
22
MY PLAN
1 Below is a checklist that you need to complete by the end of your first week as a Hiring Manager
2 Set aside some time every day to do a few of the tasks below
3 Click the link in the sixth task to access this extra information
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Ensure your New Hire attends the lsquoNavigating SAPrsquo session This training is 90 minutes and is mandatory for them to attend in Week 1
Make sure your New Hire blocks time to review the useful links from the above session
Help arrange for the installation of additional software as required through the Software Center
Forward any important e-mails and other useful links and information to the New Hire
Ensure the New Hire has a copy of the New Hire Checklist
Introduce the New Hire to SAPrsquos Strategy Have a face-to-face meeting with them about this
Schedule onboarding feedback meetings with the New Hire at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Schedule monitoring feedback meetings with the New Hirersquos Buddy at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Invite the New Hire to any relevant and important meetings over the next few weeks
Schedule meetings with key stakeholders and useful contacts forwith the New Hire
Support in building a network for the New Hire
Provide support and clarify any questions the New Hire might have
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eady
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Week 3
Week 4
+
New Hirersquos Week 1 Activities
23
MY PLAN
1 The New Hire needs to complete two mandatory 90-minute Welcome sessions this week ndash one on Day 1 andone on another day in their first week at SAP Assist the New Hire in knowing how to access these courses
2 The New Hire also needs to complete nine activities in their first week at SAP These include watching a fewvideos doing research answering questions and having a chat with you their Manager
3 These activities can be viewed on the next few pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use the notes section
6 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meetingyou should go through the Pre-Start and Week 1 activities with the New Hire Check that they have completedthe workbook and that they have understood what is required of them You should also discuss any questionsneeds or concerns that they may have about SAP and their onboarding journey
7 At the end of Week 1 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
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Week 4
+
New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
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eady
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Week 2
Week 3
Week 4
+
25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
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g R
eady
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Week 2
Week 3
Week 4
+
New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 2
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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Week 2
Week 3
Week 4
+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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Week 3
Week 4
+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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Week 3
Week 4
+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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+
Week 3
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eady
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+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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Week 4
+
Week 4+
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eady
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Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
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Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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- Check Box1988984 Off
- Check Box198983 Off
- Check Box989892 Off
- Check Box1989891 Off
- Button1
- Button2
- Button3
- Button4
- Button5
- Button6
- Button7
- Button8
- Button9
- Button11
- Button10
- Button12
- Button13
- Button14
- Button16
- Button17
- Button15
- Button18
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+
Week 1 Hiring Manager Checklist
22
MY PLAN
1 Below is a checklist that you need to complete by the end of your first week as a Hiring Manager
2 Set aside some time every day to do a few of the tasks below
3 Click the link in the sixth task to access this extra information
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Ensure your New Hire attends the lsquoNavigating SAPrsquo session This training is 90 minutes and is mandatory for them to attend in Week 1
Make sure your New Hire blocks time to review the useful links from the above session
Help arrange for the installation of additional software as required through the Software Center
Forward any important e-mails and other useful links and information to the New Hire
Ensure the New Hire has a copy of the New Hire Checklist
Introduce the New Hire to SAPrsquos Strategy Have a face-to-face meeting with them about this
Schedule onboarding feedback meetings with the New Hire at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Schedule monitoring feedback meetings with the New Hirersquos Buddy at the end of Week 1 Week 2 Week 3 on Day 45 and on Day 90
Invite the New Hire to any relevant and important meetings over the next few weeks
Schedule meetings with key stakeholders and useful contacts forwith the New Hire
Support in building a network for the New Hire
Provide support and clarify any questions the New Hire might have
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+
New Hirersquos Week 1 Activities
23
MY PLAN
1 The New Hire needs to complete two mandatory 90-minute Welcome sessions this week ndash one on Day 1 andone on another day in their first week at SAP Assist the New Hire in knowing how to access these courses
2 The New Hire also needs to complete nine activities in their first week at SAP These include watching a fewvideos doing research answering questions and having a chat with you their Manager
3 These activities can be viewed on the next few pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use the notes section
6 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meetingyou should go through the Pre-Start and Week 1 activities with the New Hire Check that they have completedthe workbook and that they have understood what is required of them You should also discuss any questionsneeds or concerns that they may have about SAP and their onboarding journey
7 At the end of Week 1 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
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+
New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
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+
25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
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eady
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+
New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
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+
New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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+
New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
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New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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+
Week 2
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+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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eady
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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eady
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Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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eady
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Week 3
Week 4
+
Week 3
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eady
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Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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eady
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Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
Week 1
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Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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eady
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Week 3
Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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eady
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Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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Week 3
Week 4
+
Week 4+
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eady
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Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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+
New Hirersquos Week 1 Activities
23
MY PLAN
1 The New Hire needs to complete two mandatory 90-minute Welcome sessions this week ndash one on Day 1 andone on another day in their first week at SAP Assist the New Hire in knowing how to access these courses
2 The New Hire also needs to complete nine activities in their first week at SAP These include watching a fewvideos doing research answering questions and having a chat with you their Manager
3 These activities can be viewed on the next few pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use the notes section
6 At the end of Week 1 have a meeting with your New Hire about their onboarding workbook In this meetingyou should go through the Pre-Start and Week 1 activities with the New Hire Check that they have completedthe workbook and that they have understood what is required of them You should also discuss any questionsneeds or concerns that they may have about SAP and their onboarding journey
7 At the end of Week 1 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
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+
New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
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+
25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
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eady
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+
New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
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+
New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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+
New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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+
New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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Week 4
+
Week 2
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eady
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Week 2
Week 3
Week 4
+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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eady
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Week 3
Week 4
+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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eady
Week 1
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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eady
Week 1
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Week 3
Week 4
+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
Gettin
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Week 3
Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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Week 4
+
Week 3
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Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
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Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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Week 3
Week 4
+
Week 4+
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eady
Week 1
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Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
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Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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- Button1
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+
New Hire Activity 1 Articulate the SAP Story
24
THE SAPSTORY
Articulate the SAP Story Video
Remember to save your workbook if you write in the notes section below
1 On the left is the activity that the NewHire will complete for lsquoArticulate theSAP Storyrsquo They will watch a videoand then answer some questions
2 You can access the same video aboutthe SAP Story below
Observations and notes
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Week 2
Week 3
Week 4
+
25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
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g R
eady
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Week 2
Week 3
Week 4
+
New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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Week 4
+
Week 2
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Week 2
Week 3
Week 4
+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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Week 3
Week 4
+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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Week 3
Week 4
+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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Week 3
Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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eady
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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eady
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Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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eady
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Week 3
Week 4
+
Week 3
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eady
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Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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Week 3
Week 4
+
Week 4+
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eady
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Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
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Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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eady
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Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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- Button1
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+
25
SAP READY New Hire Activity 2 How We Run
Observations and notes
bull SAP Jam
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete an activityabout lsquoHow We Runrsquo They will readabout lsquoHow We Runrsquo on the SAP Jamwatch a video about lsquoHow We Runrsquo andthen create their own lsquoHow We Runrsquoposter
3 Ask your New Hire to share theirposter with you and you can shareyours
4 You can access the same links below
bull lsquoHow We Runrsquo video
bull lsquoHow We Runrsquo poster
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+
New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
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+
New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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+
New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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eady
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+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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+
Week 2
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eady
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+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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eady
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+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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eady
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+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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eady
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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eady
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+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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eady
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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eady
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Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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eady
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Week 3
Week 4
+
Week 3
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eady
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Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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eady
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Week 3
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+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
Week 1
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Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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eady
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Week 2
Week 3
Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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eady
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Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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eady
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Week 3
Week 4
+
Week 4+
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eady
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Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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eady
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Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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g R
eady
Week 1
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Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
Week 1
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Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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eady
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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eady
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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eady
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+
New Hire Activity 3 SAP Strategy
26
THE SAPWAY
Observations and notes
bull Bill McDermottrsquos blog
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquos activityon the left
2 The New Hire will complete an activity tounderstand SAPrsquos Strategy They willread Bill McDermotts blog watch avideo answer some questions and thenread a summary about lsquoRun Simplersquo
3 If you wish you can access the samelinks below
bull Video about SAPrsquosStrategy
bull Summary about lsquoRunSimplersquo
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eady
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Week 4
+
New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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g R
eady
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+
New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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eady
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+
New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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eady
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Week 4
+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
Gettin
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eady
Week 1
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Week 3
Week 4
+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
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Week 3
Week 4
+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
Gettin
g R
eady
Week 1
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Week 3
Week 4
+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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eady
Week 1
Week 2
Week 3
Week 4
+
Week 2
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 3
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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+
Week 4+
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eady
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Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
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+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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eady
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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+
New Hire Activity 4 The SAP Organization
27
SAP READY
Success is never a solo endeavor- Bill McDermott -
Observations and notes
Portal link about SAP Board Areas
Remember to save your workbook if you write in the notes section below
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will readabout lsquoThe SAP Organizationrsquo on theportal and then answer twoquestions
3 You can access the same link below
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+
New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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+
New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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eady
Week 1
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Week 3
Week 4
+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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eady
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Week 2
Week 3
Week 4
+
Week 2
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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Week 4
+
Week 3
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eady
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+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
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+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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eady
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Week 4
+
Week 4+
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eady
Week 1
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Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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eady
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Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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eady
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Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
Week 1
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Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
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Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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eady
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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Week 4
+
New Hire Activity 5 How to Contribute to SAPrsquos Strategy
28
How does your department contribute to SAPrsquos strategy
Your New Hire needs to have a short face-to-face meeting with you during Week 1
They will be asking you these two questions below
SAP READY
How does the New Hirersquos job tie in to SAPrsquos strategy
ldquoThe simplest way to approach business is by being yourdquoBill McDermott
Activity time 10 minutes
Your feedbackYour feedback
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eady
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Week 2
Week 3
Week 4
+
New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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eady
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Week 2
Week 3
Week 4
+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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eady
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+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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+
Week 2
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+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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+
Week 3
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+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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+
Week 4+
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Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
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Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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+
New Hire Activity 6 Key Product Software
29
SAP READY
Observations and notes
Success is never a solo endeavor- Bill McDermott -
bull Video about HANA
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will complete anactivity about SAPrsquos lsquoKey Product Softwarersquo They will watch a video about HANA answer some questions and then chat with some colleagues andor their Buddy about other key software products at SAP
3 If you wish you can access thesame links below
Remember to save your workbook if you write in the notes section below
bull Read more about HANA
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eady
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+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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eady
Week 1
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Week 3
Week 4
+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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eady
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Week 3
Week 4
+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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eady
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Week 4
+
Week 2
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eady
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Week 4
+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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eady
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Week 3
Week 4
+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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eady
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
Gettin
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eady
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Week 3
Week 4
+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
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Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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eady
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
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Week 3
Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
Gettin
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eady
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Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
Gettin
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eady
Week 1
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Week 3
Week 4
+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
Gettin
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eady
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Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
Gettin
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eady
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Week 2
Week 3
Week 4
+
Week 3
Gettin
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eady
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Week 2
Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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eady
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Week 3
Week 4
+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
Gettin
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eady
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Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
Gettin
g R
eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
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Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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+
New Hire Activity 7 Knowledge Check
30
THE SAPSTORY
Activity time 15 minutes
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will contemplatesome information that theylearned in the Welcome sessionsat the beginning of this week Theyare encouraged to go to theirBuddy to clarify this information ifneeded
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
Gettin
g R
eady
Week 1
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Week 3
Week 4
+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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eady
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Week 3
Week 4
+
Week 2
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eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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eady
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Week 3
Week 4
+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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eady
Week 1
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Week 3
Week 4
+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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eady
Week 1
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Week 3
Week 4
+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 3
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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g R
eady
Week 1
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Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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Week 4
+
Week 4+
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eady
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Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
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Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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eady
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+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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eady
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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+
New Hire Activity 8 Success Map Tools
31
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are many different toolsthat the New Hire can utilize fromSuccess Map They will explorethe Success Map to find outabout these
3 You can also access SuccessMap tools below
Success Map Tools
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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eady
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Week 3
Week 4
+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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eady
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Week 2
Week 3
Week 4
+
Week 2
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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Week 3
Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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Week 4
+
Week 3
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Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
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Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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+
Week 4+
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eady
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Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
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+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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Week 4
+
New Hire Activity 9 Important Support Pages
32
SAP READY
1 View the outline of the New Hirersquosactivity on the left
2 There are times when the NewHire will need support with HRand technical issues Here theyare given two support pages touse ndash HRdirect and ITdirect
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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g R
eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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eady
Week 1
Week 2
Week 3
Week 4
+
Week 2
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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Week 4
+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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Week 4
+
Week 3
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eady
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+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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Week 4
+
Week 4+
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eady
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Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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eady
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+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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eady
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Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
Week 1
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Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
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Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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eady
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Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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eady
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Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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eady
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Week 3
Week 4
+
My Plan as a Hiring Manager
33
1 Reflect on the activities you completed in Week 1 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What have you found most challenging about your role as a Hiring Manager this week
Do you have any concerns about your New Hirersquos onboarding process and progress What are they How can you help them with this next week
ldquoIn the long run our customers are going to determine whether we have a job or whether we do not Their attitude toward us is going to be the factor determining our successrdquoBill McDermott
Activity time 10 minutes
Answer
Answer
Remember to complete the checklists on Pages 21 and 22
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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Week 4
+
Week 2
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Week 2
Week 3
Week 4
+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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eady
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Week 3
Week 4
+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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Week 3
Week 4
+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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Week 3
Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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eady
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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eady
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Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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eady
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Week 3
Week 4
+
Week 3
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eady
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Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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Week 3
Week 4
+
Week 4+
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eady
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Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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eady
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Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
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Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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eady
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Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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- Button1
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Week 3
Week 4
+
Checkpoint Meeting New Hire
34
Go through this checklist with your New Hire in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if the New Hire did all theactivities from the Pre-Startweek and Week 1
bull Discuss if they understandwhat is expected of themduring the onboardingprocess and as an employeeat SAP
bull Ask what they learned intheir Welcome sessions thisweek
bull Talk about any concernsthey have about theironboarding plan andprogress
bull Answer general onboardingand orientation questions
bull Look at their lsquoHow We Runrsquoposter
bull Ask how things are goingwith their New Hire Buddy
MY PLAN
Meeting time 15 minutes
Knowledge Check
Success Map Tools
2 Week 1
Welcome Sessions
Articulate the SAP Story
SAP Strategy
How We Run
The SAP Organization
How YOU Contribute to the SAP Strategy
Key Product Software
How We Run Behaviors
Define Your SAP Workplace
Your New Hire Buddy
1 Pre-Start
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan
ImportantSupport Pages
My Plan
Check-In with You
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eady
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Week 4
+
Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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eady
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+
Week 2
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eady
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Week 3
Week 4
+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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eady
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Week 3
Week 4
+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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eady
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
Gettin
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eady
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Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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eady
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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eady
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+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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eady
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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eady
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Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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eady
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+
Week 3
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eady
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+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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eady
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Week 3
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+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
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+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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eady
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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eady
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Week 2
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Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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eady
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Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
Gettin
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eady
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Week 3
Week 4
+
Week 4+
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
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eady
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Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
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Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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eady
Week 1
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Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
Gettin
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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Checkpoint Meeting Buddy
35
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 1 Here are some discussion points for your meeting
bull Ask if they did all the activitiesfrom the Getting Ready weekand Week 1
bull Discuss if they understandwhat is expected of them as aBuddy at SAP
bull Ask what they learned in theirBuddy e-learning session lastweek
bull Talk about any difficultiesthey may be having with theirresearch and the SAP portal
bull Discuss any concerns theyhave about the New Hirersquosonboarding process andprogress
bull Go through your checklistsfrom the last two weeksTOGETHER
Articulate the SAP Story
SAP Strategy
How We Run
The SAPOrganization
How to Contributeto the SAP Strategy
Key Product Software
How We Run
Define Their SAP Workplace
Meeting Their New Hire
1 Getting Ready
Key Resources
SAPrsquos Sustainability and Corporate Social
Responsibility Strategy
My Plan as a Buddy Knowledge Check
MY PLAN
Meeting time 15 minutes
Success Map Tools
My Plan as a Buddy
2 Week 1
New Hire Buddy Training
Meeting TheirManager
Day 1 Buddy Checklist
Week 1 Buddy Checklist
Getting Ready Buddy Checklist
Important Support Pages
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+
Week 2
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+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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eady
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+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
Week 1
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Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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Week 4
+
Week 3
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eady
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+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
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+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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eady
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Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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eady
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Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
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eady
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Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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g R
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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+
Week 2
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eady
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+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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eady
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Week 4
+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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eady
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+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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eady
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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eady
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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eady
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+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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eady
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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eady
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Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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eady
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+
Week 3
Gettin
g R
eady
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+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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eady
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+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
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+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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eady
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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eady
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Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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eady
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Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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eady
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Week 2
Week 3
Week 4
+
Week 4+
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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+
My Plan
37
MY PLAN
Welcome to Week 2 as a Hiring Manager Remember that you need to continue to support and give guidance to your New Hire
The Week 2 module will take you around one and a half hours to complete This includes
bull The Week 2 Hiring Manager Checklist
bull The New Hirersquos activities
bull Your meeting with the New Hire at the end of the week
bull Your meeting with the New Hirersquos Buddy at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 2 checklist and to go through one or two of the New Hirersquos activities
During this week your New Hire will learn about
ldquoFor me the difference between communication that matters and wasteful chatter depends on what as well as how something is expressedrdquoBill McDermott
Go to the next page to begin Week 2rsquos module
bull Forms of Business Communication at SAPbull Using Jambull SAPrsquos File Sharing Optionsbull Popular Software Toolsbull Identify Their Leadershipbull SAPrsquos Global Management Boardbull Success Map Learning
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eady
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+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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eady
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+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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eady
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
Week 1
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Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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eady
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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Week 4
+
Week 3
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eady
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Week 2
Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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eady
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Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
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+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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eady
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Week 4
+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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eady
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Week 2
Week 3
Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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eady
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Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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eady
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Week 2
Week 3
Week 4
+
Week 4+
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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eady
Week 1
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Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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+
Week 2 Hiring Manager Checklist
38
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 2 as a Hiring Manager
2 Set aside some time every day to do one or two of the tasks below
3 Click any links within the tasks to access extra information about the topic
4 Tick off tasks on the checklist when you have completed them
5 Remember to save your workbook
Guide the New Hire to the necessary course work and role-specific training
Encourage the New Hire to explore SAP Jam to understand how we collaborate
Provide job-specific information requirements and other specifics associated with the New Hirersquos Board Area
Familiarize the New Hire with your teamdepartment structure and core responsibilities Review the Design Thinking methodology to create an environment of creativity and
innovation for your New Hire
Provide support and clarify any questions the New Hire might have
In addition to a Buddy you may also want to assign a mentor andor a team leaderexpert
to provide additional support and guidance for the New Hire
ldquoSuccess is never a solo endeavorrdquoBill McDermott
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eady
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+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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eady
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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eady
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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Week 4
+
Week 3
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Week 2
Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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eady
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Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
Week 1
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Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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eady
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Week 4
+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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eady
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Week 2
Week 3
Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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eady
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Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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eady
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Week 3
Week 4
+
Week 4+
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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+
New Hirersquos Week 2 Activities
39
MY PLAN
1 The New Hire needs to complete seven activities in their second week at SAP These include watching acouple of videos doing portal research answering questions and attending a short e-learning training sessionon diversity and inclusion
2 These activities are on the next few pages of this workbook
3 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
4 Remember to save your workbook if you use the notes section
5 At the end of this week have a meeting with your New Hire In this meeting you should go through the Week 2activities with them and discuss any questions difficulties or concerns that they may have Check that theyhave completed the workbook and that they have understood what is required of them
6 At the end of Week 2 you may also want to meet with the Buddy about their workbook activities and how theirweek has gone as a Buddy In this meeting you can discuss any concerns and questions that they may haveabout their role as a Buddy
Notes
ldquoBelief in things that are unseen and unknown is a very powerful inspiration factorrdquoBill McDermott
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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eady
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
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Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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eady
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Week 3
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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eady
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Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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eady
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Week 3
Week 4
+
Week 3
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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eady
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Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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eady
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Week 3
Week 4
+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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eady
Week 1
Week 2
Week 3
Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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eady
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Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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+
New Hire Activity 1 Forms of Business Communication at SAP
40
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will go to theCommunications page on the portaland read about SAPrsquos communicationmethods
3 You can access this portal page below
Communications page
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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eady
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
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+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
Week 1
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Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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eady
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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Week 4
+
Week 3
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eady
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Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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eady
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Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
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Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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eady
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Week 2
Week 3
Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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eady
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Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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eady
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Week 3
Week 4
+
Week 4+
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
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eady
Week 1
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Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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+
New Hire Activity 2 Using Jam
41
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willlearn about Jam They will watch avideo about Jam and chat to a fewcolleagues that are using Jam Theythen need to answer threequestions
3 To watch this video about Jam clickbelow
Video about Jam
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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eady
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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g R
eady
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Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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eady
Week 1
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Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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eady
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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eady
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Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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eady
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Week 3
Week 4
+
Week 3
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eady
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Week 2
Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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eady
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Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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eady
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Week 4
+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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eady
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Week 2
Week 3
Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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eady
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Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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eady
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Week 3
Week 4
+
Week 4+
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eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
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eady
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Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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eady
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Week 2
Week 3
Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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+
New Hire Activity 3 SAPrsquos File Sharing Options
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willview SAPrsquos Documents andSAPrsquos Mobile Documents Portalpages
3 Their Buddy will explain to themhow to share documents and willinform them about anydocuments that theycouldshould be sharing for theirpresent project The New Hire willthen practice by sending a fewfiles to their Buddy and othercolleagues
Remember to save your workbook if you write in the notes section below
42
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eady
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+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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g R
eady
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Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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g R
eady
Week 1
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Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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eady
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+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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eady
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Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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eady
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Week 4
+
Week 3
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eady
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Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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eady
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+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
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+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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eady
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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eady
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+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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eady
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+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
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Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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eady
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+
Week 4+
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eady
Week 1
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Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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eady
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+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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eady
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+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
Week 1
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+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
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Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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g R
eady
Week 1
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+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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eady
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Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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eady
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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eady
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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- Button1
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eady
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Week 3
Week 4
+
New Hire Activity 4 Popular Software Tools
43
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will explore theircomputer and all its pre-installedsoftware
3 If there is any program that theyare unfamiliar with they may cometo you to request professionaldevelopment opportunities tobecome familiar with the software
4 The New Hire may find that there issomething they need for their lineof business that is NOT installed ontheir computer If so they may talkto you about obtaining this or theycan go to the Software Corner todownload or order additionalsoftware
Remember to save your workbook if you write in the notes section below
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eady
Week 1
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Week 3
Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
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g R
eady
Week 1
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Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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eady
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Week 4
+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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eady
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Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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eady
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Week 4
+
Week 3
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eady
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Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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eady
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Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
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Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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eady
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+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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eady
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+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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eady
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+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
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Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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eady
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+
Week 4+
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eady
Week 1
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Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
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eady
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Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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eady
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Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
g R
eady
Week 1
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Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
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eady
Week 1
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Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
Week 1
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Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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eady
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Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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eady
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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eady
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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- Button1
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eady
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Week 2
Week 3
Week 4
+
New Hire Activity 5 Identify Their Leadership
44
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will findout about the managerial structureof your department at SAP ndash fromYOU right up to the key leaders atSAP The New Hire will beresearching this
ldquoIf you want to succeed you must know who your customers are and why they buy from yourdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
Gettin
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eady
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Week 2
Week 3
Week 4
+
Week 3
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eady
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Week 2
Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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eady
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Week 2
Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
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eady
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Week 3
Week 4
+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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eady
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Week 3
Week 4
+
Week 4+
Gettin
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eady
Week 1
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Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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eady
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Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
Week 1
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Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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eady
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Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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eady
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Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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eady
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Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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- Button1
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eady
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Week 3
Week 4
+
New Hire Activity 6 SAPrsquos Global Managing Board
45
THE SAPSTORY
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire willresearch and answer threequestions about SAPrsquos GlobalManaging Board
Observations and notes
ldquoSuccess is never a solo endeavorrdquoBill McDermott
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 3
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
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eady
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Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
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eady
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Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
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eady
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Week 3
Week 4
+
Week 4+
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eady
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Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
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eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
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Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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eady
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+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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eady
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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- Button18
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+
New Hire Activity 7 Success Map Learning
46
SAP READY
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 In this activity the New Hire will watcha demo about Success Map Learning
3 The New Hire will then go to SuccessMap on the portal They areencouraged to find a course that theywant to take and register for it This isnot mandatory ndash it is about helpingthem grow in their career at SAP
4 For more information about SuccessMap Learning and to assist the NewHire with their training pathway lookat this additional resource below
Additional resources
1 2
Additional resource
Remember to save your workbook if you write in the notes section below
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eady
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Week 3
Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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eady
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Week 2
Week 3
Week 4
+
Week 3
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
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Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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eady
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Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
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eady
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+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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Week 3
Week 4
+
My Plan as a Hiring Manager
47
1 Reflect on the activities you completed in Week 2 as a Hiring Manager
2 Read the questions and enter your answers in the boxes
3 Remember to save your workbook
MY PLAN
What went well in your week as a Hiring Manager What would you like to improve on next week
What do you think the New Hire still needs to learn about in their onboarding How will you assist them in obtaining this knowledge
Activity time 10 minutes
Answer
Answer
Remember to complete the checklist on Page 38
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eady
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Week 3
Week 4
+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
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eady
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Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
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Week 4
+
Week 3
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eady
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Week 2
Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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eady
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Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
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eady
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Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
Gettin
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eady
Week 1
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Week 3
Week 4
+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
Gettin
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eady
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Week 2
Week 3
Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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- Button1
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
48
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask the New Hire if all their activities werecompleted this week
bull Discuss if they understand what is expected of themduring the onboarding process and as an employeeat SAP
bull Find out what they learned in their diversity andinclusion training this week
bull Ask them to share details about the course theyregistered for this week
bull Discuss any concerns that they may have aboutonboarding and answer any general onboarding andorientation questions
bull Ask them if they are confident with the process ofdocument sharing and offer assistance if it isrequired
bull Ask them about their experience with Jam and whatJam groups they have joined
bull Discuss solutions to their IT needs
Forms of Business Communication
at SAP
Using Jam
SAPrsquos File Sharing Options
Week 2
Popular SoftwareTools
Success Map Learning
My Plan
Identify YourLeadership
SAPrsquos Global Managing Board
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 3
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
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eady
Week 1
Week 2
Week 3
Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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eady
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Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
Gettin
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eady
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Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
Gettin
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eady
Week 1
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Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
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eady
Week 1
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Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
Gettin
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eady
Week 1
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Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
Gettin
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eady
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Week 3
Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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- Check Box1533 Off
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- Check Box1122 Off
- Check Box1787 Off
- Check Box1750 Off
- Check Box1948 Off
- Check Box19499 Off
- Check Box1947 Off
- Check Box1946 Off
- Check Box1944 Off
- Check Box19999 Off
- Check Box1943 Off
- Check Box1942 Off
- Check Box19941 Off
- Check Box1940 Off
- Check Box1939 Off
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- Check Box1611 Off
- Check Box1610 Off
- Check Box169 Off
- Check Box168 Off
- Check Box169981 Off
- Check Box168891 Off
- Check 98989 Off
- Check Box198989 Off
- Check Box19898 Off
- Check Box1988984 Off
- Check Box198983 Off
- Check Box989892 Off
- Check Box1989891 Off
- Button1
- Button2
- Button3
- Button4
- Button5
- Button6
- Button7
- Button8
- Button9
- Button11
- Button10
- Button12
- Button13
- Button14
- Button16
- Button17
- Button15
- Button18
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
49
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 2 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull Ask for feedback on what theydid as a Buddy this week
bull Ask for feedback on how theyassisted and helped orientate theNew Hire this week
bull Talk about any concerns theyhave about the New Hirersquosonboarding progress
bull Go through both your checklistsfrom Week 2 TOGETHER
Using Jam
Forms of BusinessCommunication at SAP
Popular SoftwareTools
Success MapLearning
My Plan as a Buddy
Week 2
Week 2 Buddy Checklist
Identify Their Leadership
SAPrsquos Global Managing Board
SAPrsquos File Sharing Options
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 3
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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eady
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Week 3
Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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- Button1
- Button2
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Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 3
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
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g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
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eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
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eady
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Week 3
Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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eady
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Week 3
Week 4
+
My Plan
51
MY PLAN
Welcome to Week 3 as a Hiring Manager We hope you are finding this role both challenging and fulfilling Continue to be a proud SAP role model for the New Hire
The Week 3 module will take you around one and a half hours to complete This includes
bull The Week 3 Hiring Manager Checklist
bull The New Hirersquos training activities
bull A progress meeting with the New Hirersquos Buddy
bull Your meeting with the New Hire at the end of the week
Put aside some time every day to do a Hiring Manager task from the Week 3 checklist
During this week your New Hire will complete all the mandatory SAP compliance training and become familiar with compliance policies
During this week your New Hire will learn about
ldquoWhen people work hard they deserve to be recognized and when they do a really good job they deserve a really good celebrationrdquoBill McDermott
Go to the next page to begin Week 3rsquos module
bull SAP Compliance Trainingbull Compliance Policiesbull Board Specific Compliance Training
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eady
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Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
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eady
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Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
-
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- Text46
- Text47
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- Check Box1 Off
- Check Boxa Off
- Check Box1128 Off
- Check Box1127 Off
- Check Box1126 Off
- Check Box1125 Off
- Check Box1124 Off
- Check Box1123 Off
- Check Box1121 Off
- Check Box1120 Off
- Check Box1119 Off
- Check Box1118 Off
- Check Box151 Off
- Check Box150 Off
- Check Box149 Off
- Check Box148 Off
- Check Box1110 Off
- Check Box1109 Off
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- Check Box1106 Off
- Check Box1105 Off
- Check Box1104 Off
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- Check Box140 Off
- Check Box139 Off
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- Check Box155 Off
- Check Box154 Off
- Check Box153 Off
- Check Box152 Off
- Check Box1544 Off
- Check Box1533 Off
- Check Box152222 Off
- Check Box1122 Off
- Check Box1787 Off
- Check Box1750 Off
- Check Box1948 Off
- Check Box19499 Off
- Check Box1947 Off
- Check Box1946 Off
- Check Box1944 Off
- Check Box19999 Off
- Check Box1943 Off
- Check Box1942 Off
- Check Box19941 Off
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- Check 98989 Off
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- Check Box1989891 Off
- Button1
- Button2
- Button3
- Button4
- Button5
- Button6
- Button7
- Button8
- Button9
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- Button12
- Button13
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- Button17
- Button15
- Button18
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 3 Hiring Manager Checklist
52
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 3 as a Hiring Manager
2 Set aside some time every day to do one of the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Ensure that the New Hire completes all the mandatory compliance training
Ensure the New Hire thoroughly reviews all Global Policies in place at SAP
Ensure all necessary knowledge transfer
Continue with functional onboarding Learning at SAP Jam page and other training as necessary
Continue to support in building a network for the New Hire
Continue to provide support and clarify any questions the New Hire might have
ldquoI think the most important lesson in sales is having an enormous will to winrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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- Check Box1944 Off
- Check Box19999 Off
- Check Box1943 Off
- Check Box1942 Off
- Check Box19941 Off
- Check Box1940 Off
- Check Box1939 Off
- Check Box1938 Off
- Check Box1937 Off
- Check Box1936 Off
- Check Box1935 Off
- Check Box1834 Off
- Check Box1833 Off
- Check Box1832 Off
- Check Box1831 Off
- Check Box1830 Off
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- Check Box1828 Off
- Check Box1827 Off
- Check Box1826 Off
- Check Box1825 Off
- Check Box1824 Off
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- Check Box1722 Off
- Check Box1721 Off
- Check Box7720 Off
- Check Box1719 Off
- Check Box1718 Off
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- Check Box1714 Off
- Check Box1713 Off
- Check Box1612 Off
- Check Box1611 Off
- Check Box1610 Off
- Check Box169 Off
- Check Box168 Off
- Check Box169981 Off
- Check Box168891 Off
- Check 98989 Off
- Check Box198989 Off
- Check Box19898 Off
- Check Box1988984 Off
- Check Box198983 Off
- Check Box989892 Off
- Check Box1989891 Off
- Button1
- Button2
- Button3
- Button4
- Button5
- Button6
- Button7
- Button8
- Button9
- Button11
- Button10
- Button12
- Button13
- Button14
- Button16
- Button17
- Button15
- Button18
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 3 Activities
53
MY PLAN
1 During this week the New Hire is expected to do the fundamental e-learning training sessions offered by SAPrsquosCompliance University These sessions are mandatory for them to do as a new employee at SAP
2 Your New Hire will be advised to talk to you about any other functional or regional compliance training they needto take - what it is and how to enroll Be prepared to discuss this
3 Your New Hire will be advised to talk to you AND their New Hire Buddy about your teams standard rules theyneed to follow Be ready to discuss this
4 Set up a face-to-face meeting with your New Hirersquos Buddy this week to discuss their progress experiences andchallenges as a Buddy Combine this meeting with the scheduled weekly Checkpoint meeting
5 At the end of this week you have a meeting with your New Hire In this meeting discuss this weekrsquos training andany problems or questions they may have about the training sessions Check that they have completed theworkbook and that they have understood what is required of them
Notes
ldquoTake initiative Identify and go after opportunities to ensure that your career path is paved by your desires ndash not by chance or circumstanceldquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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- Button1
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Gettin
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eady
Week 1
Week 2
Week 3
Week 4
+
Compliance Training
54
SAP READY
Activity time 120 minutes
Observations and notes
Before the New Hire begins their mandatory training go to this link on the Jam to learn a bit more about SAPrsquos compliance training This will equip you to answer any questions the New Hire may have about this weekrsquos training sessions
ldquoAnything worth communicating is almost always under-communicatedrdquoBill McDermott
In your meeting with the New Hire this week you will discuss how their training sessions went and any queries or concerns they may have about SAP compliance and policies You can write down the discussion feedback below
Notes
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
-
- Text1
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- Text47
- Text4a
- Check Box1 Off
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- Check Box1544 Off
- Check Box1533 Off
- Check Box152222 Off
- Check Box1122 Off
- Check Box1787 Off
- Check Box1750 Off
- Check Box1948 Off
- Check Box19499 Off
- Check Box1947 Off
- Check Box1946 Off
- Check Box1944 Off
- Check Box19999 Off
- Check Box1943 Off
- Check Box1942 Off
- Check Box19941 Off
- Check Box1940 Off
- Check Box1939 Off
- Check Box1938 Off
- Check Box1937 Off
- Check Box1936 Off
- Check Box1935 Off
- Check Box1834 Off
- Check Box1833 Off
- Check Box1832 Off
- Check Box1831 Off
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- Check Box1824 Off
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- Check Box1721 Off
- Check Box7720 Off
- Check Box1719 Off
- Check Box1718 Off
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- Check Box1715 Off
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- Check Box1713 Off
- Check Box1612 Off
- Check Box1611 Off
- Check Box1610 Off
- Check Box169 Off
- Check Box168 Off
- Check Box169981 Off
- Check Box168891 Off
- Check 98989 Off
- Check Box198989 Off
- Check Box19898 Off
- Check Box1988984 Off
- Check Box198983 Off
- Check Box989892 Off
- Check Box1989891 Off
- Button1
- Button2
- Button3
- Button4
- Button5
- Button6
- Button7
- Button8
- Button9
- Button11
- Button10
- Button12
- Button13
- Button14
- Button16
- Button17
- Button15
- Button18
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
55
Have a meeting with your New Hirersquos Buddy this week preferably face-to-face if possible to chat about their progress and experience as a New Hire Buddy Give practical advice and solutions to any concerns that they may have Combine this meeting with the scheduled Checkpoint meeting at the end of the week See Page 56
Below is a list of things you can discuss
Write down the important points from your discussion
Meeting time 15 minutes +
ldquoNo trust No progressrdquoBill McDermott
MY PLAN
Notes
bull How they are finding the overall Buddy experiencebull Any difficulties they are encountering as a Buddybull Their New Hire meetings feedbackbull Any concerns they may have about the New Hirersquos progress and general
onboardingbull Any concerns YOU may have about the New Hirersquos progress and general
onboardingbull Solutions and action plans for any areas needing attention or
improvement
Activity Meeting with the New Hirersquos Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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- Check 98989 Off
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- Check Box1989891 Off
- Button1
- Button2
- Button3
- Button4
- Button5
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- Button8
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- Button17
- Button15
- Button18
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
56
1 Reflect on the discussions you have had with your New Hire and their Buddythis week
2 Contemplate the questions and enter your notes in the boxes
3 Remember to save your workbook
MY PLAN
Are there any courses that you needwould like to take at SAP What are they How do you enroll When will you enroll
What are your teamrsquos standard rules that they need to follow Summarize them here
ldquoPassion is more powerful than pedigree or someone elsersquos perfect suitrdquoBill McDermott
Activity time 10 minutes
Answer
Summary
Remember to complete the checklist on Page 52
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
-
- Text1
- Text2
- Text3
- Text4
- Text5
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- Text7
- Text8
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- Text41
- Text42
- Text43
- Text44
- Text45
- Text46
- Text47
- Text4a
- Check Box1 Off
- Check Boxa Off
- Check Box1128 Off
- Check Box1127 Off
- Check Box1126 Off
- Check Box1125 Off
- Check Box1124 Off
- Check Box1123 Off
- Check Box1121 Off
- Check Box1120 Off
- Check Box1119 Off
- Check Box1118 Off
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- Check Box1122 Off
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- Check Box1750 Off
- Check Box1948 Off
- Check Box19499 Off
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- Check Box1946 Off
- Check Box1944 Off
- Check Box19999 Off
- Check Box1943 Off
- Check Box1942 Off
- Check Box19941 Off
- Check Box1940 Off
- Check Box1939 Off
- Check Box1938 Off
- Check Box1937 Off
- Check Box1936 Off
- Check Box1935 Off
- Check Box1834 Off
- Check Box1833 Off
- Check Box1832 Off
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- Check Box169981 Off
- Check Box168891 Off
- Check 98989 Off
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- Check Box989892 Off
- Check Box1989891 Off
- Button1
- Button2
- Button3
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- Button5
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Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
57
MY PLAN
Meeting time 15 minutes
Go through this checklist with your New Hire in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Confirm that all the New Hirersquosmandatory courses werecompleted this week
bull Discuss if the New Hireunderstands what is expectedof them during the onboardingprocess and as an employeeat SAP
bull Find out about what the NewHire learned in their trainingsessions this week
bull Talk to your New Hire aboutyour teamrsquos standard rulesthat they need to follow
bull Discuss any concerns thatthey may have about theironboarding
SAP Compliance Training
Week 3
Compliance Policies
Board Specific Compliance Training
My Plan
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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- Text4a
- Check Box1 Off
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- Check Box1533 Off
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- Check Box1122 Off
- Check Box1787 Off
- Check Box1750 Off
- Check Box1948 Off
- Check Box19499 Off
- Check Box1947 Off
- Check Box1946 Off
- Check Box1944 Off
- Check Box19999 Off
- Check Box1943 Off
- Check Box1942 Off
- Check Box19941 Off
- Check Box1940 Off
- Check Box1939 Off
- Check Box1938 Off
- Check Box1937 Off
- Check Box1936 Off
- Check Box1935 Off
- Check Box1834 Off
- Check Box1833 Off
- Check Box1832 Off
- Check Box1831 Off
- Check Box1830 Off
- Check Box1829 Off
- Check Box1828 Off
- Check Box1827 Off
- Check Box1826 Off
- Check Box1825 Off
- Check Box1824 Off
- Check Box1823 Off
- Check Box1722 Off
- Check Box1721 Off
- Check Box7720 Off
- Check Box1719 Off
- Check Box1718 Off
- Check Box1717 Off
- Check Box1716 Off
- Check Box1715 Off
- Check Box1714 Off
- Check Box1713 Off
- Check Box1612 Off
- Check Box1611 Off
- Check Box1610 Off
- Check Box169 Off
- Check Box168 Off
- Check Box169981 Off
- Check Box168891 Off
- Check 98989 Off
- Check Box198989 Off
- Check Box19898 Off
- Check Box1988984 Off
- Check Box198983 Off
- Check Box989892 Off
- Check Box1989891 Off
- Button1
- Button2
- Button3
- Button4
- Button5
- Button6
- Button7
- Button8
- Button9
- Button11
- Button10
- Button12
- Button13
- Button14
- Button16
- Button17
- Button15
- Button18
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
58
MY PLAN
Meeting time 15 minutes +
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 3 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted this week
bull See Page 54 for all thenecessary discussion points forthis weekrsquos meeting
bull Go through both yourchecklists from Week 3TOGETHER
Week 3
My Plan as a Buddy
Week 3 Buddy Checklist
Meeting with Your Manager
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
-
- Text1
- Text2
- Text3
- Text4
- Text5
- Text6
- Text7
- Text8
- Text9
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- Text39
- Text40
- Text41
- Text42
- Text43
- Text44
- Text45
- Text46
- Text47
- Text4a
- Check Box1 Off
- Check Boxa Off
- Check Box1128 Off
- Check Box1127 Off
- Check Box1126 Off
- Check Box1125 Off
- Check Box1124 Off
- Check Box1123 Off
- Check Box1121 Off
- Check Box1120 Off
- Check Box1119 Off
- Check Box1118 Off
- Check Box151 Off
- Check Box150 Off
- Check Box149 Off
- Check Box148 Off
- Check Box1110 Off
- Check Box1109 Off
- Check Box1108 Off
- Check Box1107 Off
- Check Box1106 Off
- Check Box1105 Off
- Check Box1104 Off
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- Check Box141 Off
- Check Box140 Off
- Check Box139 Off
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- Check Box1544 Off
- Check Box1533 Off
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- Check Box1944 Off
- Check Box19999 Off
- Check Box1943 Off
- Check Box1942 Off
- Check Box19941 Off
- Check Box1940 Off
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- Button1
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Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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- Check Box1533 Off
- Check Box152222 Off
- Check Box1122 Off
- Check Box1787 Off
- Check Box1750 Off
- Check Box1948 Off
- Check Box19499 Off
- Check Box1947 Off
- Check Box1946 Off
- Check Box1944 Off
- Check Box19999 Off
- Check Box1943 Off
- Check Box1942 Off
- Check Box19941 Off
- Check Box1940 Off
- Check Box1939 Off
- Check Box1938 Off
- Check Box1937 Off
- Check Box1936 Off
- Check Box1935 Off
- Check Box1834 Off
- Check Box1833 Off
- Check Box1832 Off
- Check Box1831 Off
- Check Box1830 Off
- Check Box1829 Off
- Check Box1828 Off
- Check Box1827 Off
- Check Box1826 Off
- Check Box1825 Off
- Check Box1824 Off
- Check Box1823 Off
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- Check Box1721 Off
- Check Box7720 Off
- Check Box1719 Off
- Check Box1718 Off
- Check Box1717 Off
- Check Box1716 Off
- Check Box1715 Off
- Check Box1714 Off
- Check Box1713 Off
- Check Box1612 Off
- Check Box1611 Off
- Check Box1610 Off
- Check Box169 Off
- Check Box168 Off
- Check Box169981 Off
- Check Box168891 Off
- Check 98989 Off
- Check Box198989 Off
- Check Box19898 Off
- Check Box1988984 Off
- Check Box198983 Off
- Check Box989892 Off
- Check Box1989891 Off
- Button1
- Button2
- Button3
- Button4
- Button5
- Button6
- Button7
- Button8
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- Button18
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan
60
MY PLAN
Welcome to Weeks 4 to 6
The last module will take you around two hours to complete This includes
bull The Week 4+ Hiring Manager Checklist
bull The New Hirersquos activities
bull A Talent Check-In meeting with the New Hire in Week 5
bull A Checkpoint meeting with the New Hire and the New Hirersquos Buddy separately in Week 6
bull A meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6
Set aside some time every week to do a task from the Hiring Manager Checklist Look at the banners on the pages of this module to see what week an activity needs to be completed in
During the next three weeks the New Hire will learn and do the following
ldquoHave really audacious bold goals with enduring valuerdquoBill McDermott
Go to the next page to begin this modulehellip
bull Using the Talent Journey Jambull Participating in a Talent Check-In Conversation with youbull Setting goals with you and using the Success Map to track
goalsbull Identifying their unique skills and how they benefit SAPbull Creating a development plan with you
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
-
- Text1
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- Text4a
- Check Box1 Off
- Check Boxa Off
- Check Box1128 Off
- Check Box1127 Off
- Check Box1126 Off
- Check Box1125 Off
- Check Box1124 Off
- Check Box1123 Off
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- Check Box1120 Off
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- Check Box1533 Off
- Check Box152222 Off
- Check Box1122 Off
- Check Box1787 Off
- Check Box1750 Off
- Check Box1948 Off
- Check Box19499 Off
- Check Box1947 Off
- Check Box1946 Off
- Check Box1944 Off
- Check Box19999 Off
- Check Box1943 Off
- Check Box1942 Off
- Check Box19941 Off
- Check Box1940 Off
- Check Box1939 Off
- Check Box1938 Off
- Check Box1937 Off
- Check Box1936 Off
- Check Box1935 Off
- Check Box1834 Off
- Check Box1833 Off
- Check Box1832 Off
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- Check Box1714 Off
- Check Box1713 Off
- Check Box1612 Off
- Check Box1611 Off
- Check Box1610 Off
- Check Box169 Off
- Check Box168 Off
- Check Box169981 Off
- Check Box168891 Off
- Check 98989 Off
- Check Box198989 Off
- Check Box19898 Off
- Check Box1988984 Off
- Check Box198983 Off
- Check Box989892 Off
- Check Box1989891 Off
- Button1
- Button2
- Button3
- Button4
- Button5
- Button6
- Button7
- Button8
- Button9
- Button11
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- Button12
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- Button14
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- Button15
- Button18
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Week 4+ Hiring Manager Checklist
61
MY PLAN
1 Below is a checklist that you need to complete by the end of Week 6 as a Hiring Manager
2 Set aside some time over the next three weeks to do the tasks below
3 Tick off tasks on the checklist when you have completed them
4 Remember to save your workbook
Meet the New Hire regularly to provide feedback advice and support as required
Help initiate and extend the New Hirersquos internalexternal network
Align the New Hirersquos progress and identify areas of improvement
Make sure that the New Hire has set performance goals in the Success Map
Encourage your New Hirersquos development through mentoring shadowing and coaching
Continue knowledge transfer
At the end of the onboarding period have a final feedback meeting with the New Hire and the New Hirersquos Buddy
ldquoOnce you have a dream it canrsquot sustain unless you have immense work ethic preparation and the grit to grind it out like a champion each and every dayrdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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- Check Box1944 Off
- Check Box19999 Off
- Check Box1943 Off
- Check Box1942 Off
- Check Box19941 Off
- Check Box1940 Off
- Check Box1939 Off
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- Check Box169 Off
- Check Box168 Off
- Check Box169981 Off
- Check Box168891 Off
- Check 98989 Off
- Check Box198989 Off
- Check Box19898 Off
- Check Box1988984 Off
- Check Box198983 Off
- Check Box989892 Off
- Check Box1989891 Off
- Button1
- Button2
- Button3
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- Button15
- Button18
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hirersquos Week 4+ Activities
62
MY PLAN
1 During the next three weeks the New Hire is going to plan their ongoing career at SAP
2 The New Hire will complete three more activities by their sixth week at SAP These include watching a videodoing more portal research answering questions and having a meeting with you
3 These activities are on the next three pages of this workbook
4 On each activity page there is an opportunity for you to write notes about your observations and feedback onthe activity
5 Remember to save your workbook if you use this notes section
6 At the end of Week 6 have a meeting with your New Hire In this meeting go through the Week 4-6 activitieswith them and discuss any questions difficulties or concerns that they may have had Check that they havecompleted the workbook and that they have understood what was required of them
7 This will be the last onboarding meeting you have with your New Hire However have a follow-up meeting withthem after they have been working at SAP for three months You monitor their progress all the time though ndashthrough mentoring hands-on assistance helping with queries and problems offering advice and givingconstant encouragement
8 At the end of Week 6 have a meeting with the New Hirersquos Buddy about their Week 4-6 workbook activities andhow their last few weeks as a Buddy have been
9 Schedule a meeting with the New Hire and the New Hirersquos Buddy together at the end of Week 6 Here you willdiscuss the New Hirersquos overall onboarding experience and the Buddyrsquos overall experience in their role
ldquoNobody gets out of bed in the morning to win the silverhelliprdquoBill McDermott
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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- Text1
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- Text41
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- Text43
- Text44
- Text45
- Text46
- Text47
- Text4a
- Check Box1 Off
- Check Boxa Off
- Check Box1128 Off
- Check Box1127 Off
- Check Box1126 Off
- Check Box1125 Off
- Check Box1124 Off
- Check Box1123 Off
- Check Box1121 Off
- Check Box1120 Off
- Check Box1119 Off
- Check Box1118 Off
- Check Box151 Off
- Check Box150 Off
- Check Box149 Off
- Check Box148 Off
- Check Box1110 Off
- Check Box1109 Off
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- Check Box181 Off
- Check Box141 Off
- Check Box140 Off
- Check Box139 Off
- Check Box138 Off
- Check Box137 Off
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- Check Box135 Off
- Check Box173 Off
- Check Box172 Off
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- Check Box156 Off
- Check Box155 Off
- Check Box154 Off
- Check Box153 Off
- Check Box152 Off
- Check Box1544 Off
- Check Box1533 Off
- Check Box152222 Off
- Check Box1122 Off
- Check Box1787 Off
- Check Box1750 Off
- Check Box1948 Off
- Check Box19499 Off
- Check Box1947 Off
- Check Box1946 Off
- Check Box1944 Off
- Check Box19999 Off
- Check Box1943 Off
- Check Box1942 Off
- Check Box19941 Off
- Check Box1940 Off
- Check Box1939 Off
- Check Box1938 Off
- Check Box1937 Off
- Check Box1936 Off
- Check Box1935 Off
- Check Box1834 Off
- Check Box1833 Off
- Check Box1832 Off
- Check Box1831 Off
- Check Box1830 Off
- Check Box1829 Off
- Check Box1828 Off
- Check Box1827 Off
- Check Box1826 Off
- Check Box1825 Off
- Check Box1824 Off
- Check Box1823 Off
- Check Box1722 Off
- Check Box1721 Off
- Check Box7720 Off
- Check Box1719 Off
- Check Box1718 Off
- Check Box1717 Off
- Check Box1716 Off
- Check Box1715 Off
- Check Box1714 Off
- Check Box1713 Off
- Check Box1612 Off
- Check Box1611 Off
- Check Box1610 Off
- Check Box169 Off
- Check Box168 Off
- Check Box169981 Off
- Check Box168891 Off
- Check 98989 Off
- Check Box198989 Off
- Check Box19898 Off
- Check Box1988984 Off
- Check Box198983 Off
- Check Box989892 Off
- Check Box1989891 Off
- Button1
- Button2
- Button3
- Button4
- Button5
- Button6
- Button7
- Button8
- Button9
- Button11
- Button10
- Button12
- Button13
- Button14
- Button16
- Button17
- Button15
- Button18
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 1 Talent Journey
63
SAP READY
This activity needs to be completed in Week 4
1 View the outline of the New Hirersquosactivity on the left
2 They will be watching apresentation about the talentmanagement lifecycle at SAP andwill then need to explore the TalentJourney Jam
3 If you wish you can access thisvideo and the Jam below
Video
Talent Journey Jam2
1
Observations and notes
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
-
- Text1
- Text2
- Text3
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- Check Box168891 Off
- Check 98989 Off
- Check Box198989 Off
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- Check Box1989891 Off
- Button1
- Button2
- Button3
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- Button6
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- Button14
- Button16
- Button17
- Button15
- Button18
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 2 Talent Check-InThe New Hire will set up a Talent Check-In meeting with you to look at their success and development at SAP Schedule this meeting with the New Hire in Week 5
Click here to go to the Talent Journey Jam Read the information under the second tab lsquoCheck-Insrsquo Then go to the fourth tab on the Talent Journey Jam and read the information on lsquoGoalsrsquo Scroll down to lsquoMy Tasksrsquo and click lsquoEmployeersquo The New Hire will review and edit their goals here and then discuss them with you in your meeting
MY PLAN
64
ldquoDonrsquot let your desire to fly exert too much influence over where you choose to landrdquoBill McDermott
Meeting time 15 minutes
This activity needs to be completed in Week 5
Summary of the feedback I gave
New Hirersquos goals set
Notes
Notes
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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- Text46
- Text47
- Text4a
- Check Box1 Off
- Check Boxa Off
- Check Box1128 Off
- Check Box1127 Off
- Check Box1126 Off
- Check Box1125 Off
- Check Box1124 Off
- Check Box1123 Off
- Check Box1121 Off
- Check Box1120 Off
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- Check Box149 Off
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- Check Box1110 Off
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- Check Box1947 Off
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- Check Box1944 Off
- Check Box19999 Off
- Check Box1943 Off
- Check Box1942 Off
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- Check Box1610 Off
- Check Box169 Off
- Check Box168 Off
- Check Box169981 Off
- Check Box168891 Off
- Check 98989 Off
- Check Box198989 Off
- Check Box19898 Off
- Check Box1988984 Off
- Check Box198983 Off
- Check Box989892 Off
- Check Box1989891 Off
- Button1
- Button2
- Button3
- Button4
- Button5
- Button6
- Button7
- Button8
- Button9
- Button11
- Button10
- Button12
- Button13
- Button14
- Button16
- Button17
- Button15
- Button18
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
New Hire Activity 3 Planning Their Career at SAP
MY PLAN
65
This activity needs to be completed in Week 6
Observations and notes
1 View the outline of the New Hirersquosactivity on the left
2 The New Hire will identify theirunique skills and how they willbenefit SAP They will then create adevelopment plan for their career atSAP They should share this planwith you at your Checkpoint meetingat the end of Week 6 (see the nextpage)
3 You can access the Talent JourneyJam below
Talent Journey Jam
Remember to save your workbook if you write in the notes section below
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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- Text1
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- Check Box1 Off
- Check Boxa Off
- Check Box1128 Off
- Check Box1127 Off
- Check Box1126 Off
- Check Box1125 Off
- Check Box1124 Off
- Check Box1123 Off
- Check Box1121 Off
- Check Box1120 Off
- Check Box1119 Off
- Check Box1118 Off
- Check Box151 Off
- Check Box150 Off
- Check Box149 Off
- Check Box148 Off
- Check Box1110 Off
- Check Box1109 Off
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- Check Box1107 Off
- Check Box1106 Off
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- Check Box1104 Off
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- Check Box181 Off
- Check Box141 Off
- Check Box140 Off
- Check Box139 Off
- Check Box138 Off
- Check Box137 Off
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- Check Box135 Off
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- Check Box156 Off
- Check Box155 Off
- Check Box154 Off
- Check Box153 Off
- Check Box152 Off
- Check Box1544 Off
- Check Box1533 Off
- Check Box152222 Off
- Check Box1122 Off
- Check Box1787 Off
- Check Box1750 Off
- Check Box1948 Off
- Check Box19499 Off
- Check Box1947 Off
- Check Box1946 Off
- Check Box1944 Off
- Check Box19999 Off
- Check Box1943 Off
- Check Box1942 Off
- Check Box19941 Off
- Check Box1940 Off
- Check Box1939 Off
- Check Box1938 Off
- Check Box1937 Off
- Check Box1936 Off
- Check Box1935 Off
- Check Box1834 Off
- Check Box1833 Off
- Check Box1832 Off
- Check Box1831 Off
- Check Box1830 Off
- Check Box1829 Off
- Check Box1828 Off
- Check Box1827 Off
- Check Box1826 Off
- Check Box1825 Off
- Check Box1824 Off
- Check Box1823 Off
- Check Box1722 Off
- Check Box1721 Off
- Check Box7720 Off
- Check Box1719 Off
- Check Box1718 Off
- Check Box1717 Off
- Check Box1716 Off
- Check Box1715 Off
- Check Box1714 Off
- Check Box1713 Off
- Check Box1612 Off
- Check Box1611 Off
- Check Box1610 Off
- Check Box169 Off
- Check Box168 Off
- Check Box169981 Off
- Check Box168891 Off
- Check 98989 Off
- Check Box198989 Off
- Check Box19898 Off
- Check Box1988984 Off
- Check Box198983 Off
- Check Box989892 Off
- Check Box1989891 Off
- Button1
- Button2
- Button3
- Button4
- Button5
- Button6
- Button7
- Button8
- Button9
- Button11
- Button10
- Button12
- Button13
- Button14
- Button16
- Button17
- Button15
- Button18
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting New Hire
66
MY PLAN
Go through this checklist with your New Hire in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Discuss what the New Hire feelsabout the onboarding processand their future career at SAP
bull Discuss any concerns that theymay have about theironboarding experience
bull Answer any work-relatedquestions
bull Ask them about theirunderstanding and use of theTalent Journey Jam
bull Discuss their career goals andcareer development plan
Meeting time 15 minutes
This meeting needs to take place in Week 6
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan
Remember to set up a follow-up meeting with the New Hire
on Day 90 of their career at SAP
Schedule this now
Meeting with My Manager and My Buddy
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
- Untitled
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- Text39
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- Text41
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- Text43
- Text44
- Text45
- Text46
- Text47
- Text4a
- Check Box1 Off
- Check Boxa Off
- Check Box1128 Off
- Check Box1127 Off
- Check Box1126 Off
- Check Box1125 Off
- Check Box1124 Off
- Check Box1123 Off
- Check Box1121 Off
- Check Box1120 Off
- Check Box1119 Off
- Check Box1118 Off
- Check Box151 Off
- Check Box150 Off
- Check Box149 Off
- Check Box148 Off
- Check Box1110 Off
- Check Box1109 Off
- Check Box1108 Off
- Check Box1107 Off
- Check Box1106 Off
- Check Box1105 Off
- Check Box1104 Off
- Check Box147 Off
- Check Box146 Off
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- Check Box142 Off
- Check Box197 Off
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- Check Box141 Off
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- Check Box173 Off
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- Check Box159 Off
- Check Box158 Off
- Check Box157 Off
- Check Box156 Off
- Check Box155 Off
- Check Box154 Off
- Check Box153 Off
- Check Box152 Off
- Check Box1544 Off
- Check Box1533 Off
- Check Box152222 Off
- Check Box1122 Off
- Check Box1787 Off
- Check Box1750 Off
- Check Box1948 Off
- Check Box19499 Off
- Check Box1947 Off
- Check Box1946 Off
- Check Box1944 Off
- Check Box19999 Off
- Check Box1943 Off
- Check Box1942 Off
- Check Box19941 Off
- Check Box1940 Off
- Check Box1939 Off
- Check Box1938 Off
- Check Box1937 Off
- Check Box1936 Off
- Check Box1935 Off
- Check Box1834 Off
- Check Box1833 Off
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Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Checkpoint Meeting Buddy
67
MY PLAN
Go through this checklist with your New Hirersquos Buddy in your meeting with them at the end of Week 6 Here are some discussion points for your meeting
bull Ask if all their activities werecompleted these last threeweeks
bull Ask them to describe theirexperience as a Buddy
bull Go through both yourchecklists from Week 4+TOGETHER
Meeting time 15 minutes
Talent Journey
Week 4+
Talent Check-In
Planning Your Career at SAP
My Plan as a Buddy
This meeting needs to take place in Week 6
Week 4+ BuddyChecklist
Meeting with My Manager and the
New Hire
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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- Button18
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
Notes
Activity Meeting with the New Hireand the Buddy
68
SAP READY
Below is a list of things you should discuss in this meeting
Write down the important points from your discussion
Meeting time 15 minutes
ldquoWe win when we pursue a goal with optimism preparation discipline and respect We win when we inspire people to join in that pursuit and when the quest itself brings out the best in everyonerdquoBill McDermott
At the end of Week 6 have a meeting with both the New Hire and Buddy to discuss their work experiences and progress over the last six weeks
bull Allow the New Hire to share both their positive and negative onboarding experiencesbull Allow the New Hirersquos Buddy to share both their positive and negative experiences as a New
Hire Buddybull Ask the New Hire about their feelings and suggestions about SAPrsquos onboarding processbull Ask the New Hirersquos Buddy about their feelings and suggestions about SAPrsquos onboarding
processbull Discuss how you and the New Hirersquos Buddy will monitor the New Hirersquos future onboarding
needs
This activity needs to be completed in Week 6
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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- Check 98989 Off
- Check Box198989 Off
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- Check Box989892 Off
- Check Box1989891 Off
- Button1
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- Button14
- Button16
- Button17
- Button15
- Button18
Gettin
g R
eady
Week 1
Week 2
Week 3
Week 4
+
My Plan as a Hiring Manager
69
1 Reflect on the activities in the last module
2 Contemplate the questions and write notes in the boxes
3 Remember to save your workbook
MY PLAN
What did you enjoy most about onboarding your New Hire What did you learn from the experience
Next time you need to onboard a New Hire what will you do differently
Activity time 10 minutes
Answer
Week 6+
Answer
This activity needs to be completed in Week 6
Remember to complete the checklist on Page 61
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- Check Box1 Off
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- Check Box1123 Off
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- Check Box1750 Off
- Check Box1948 Off
- Check Box19499 Off
- Check Box1947 Off
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- Check Box1944 Off
- Check Box19999 Off
- Check Box1943 Off
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- Check 98989 Off
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- Check Box19898 Off
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- Check Box989892 Off
- Check Box1989891 Off
- Button1
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![How To Improve Your User Onboarding [Webinar]](https://static.fdocuments.in/doc/165x107/5881096a1a28ab22368b59a7/how-to-improve-your-user-onboarding-webinar.jpg)
