MWIG CHRIS HANI DM

STATUS REPORT

13 September 2013

BY

EXECUTIVE MAYOR

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BACKGROUND

8 local municipalities in 37 294 km2 Population = 798 509 and about 202 000 households(2007 CS)12.2% of Provincial populationMostly rural and youthful56% Women and 54% Males

CONTENT

• Background/Trail of Events• Implementation readiness

Learners contractors

Quick wins PSP

Forward planning• Concerns• Closure

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Background/Trail of events

• DWAF Provincial/National held a meeting at CHDM Queenstown on 15/3/13 regarding MWIG.

• Internal meeting was then held to identify hotspot villages for implementation of program (CHDM and its LMs)

• CHDM submitted list/information of hot spots to National on 30/4/13.• On the 9/5/13 project list – registration of projects was received.• Business plan format received on 3/6/13 from Department.• Compiled business plans and technical reports submitted to national by 28/6/13• On the 8/7/13 captured business plans by National Department then received by

CHDM.• On the 19/7/13 business plans signed off by CHDM.• 22/7/13 MWIG meeting held in East London, presentation done by both Departments

and Municipalities. Signed business plans given to Department.

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Background/Trail of Events

• Business plans signed off by Department on 5/8/2013 • Approved business plans received by CHDM on the 24/8/13.• Concerns raised with Department 28/8/13 regarding signed off business plans,

incorrect information captured which will impact implementation plans.

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Implementation readiness

• Services providers

- appointed (Professional Service Provider).

- Business plans and technical reports submitted and approved.

- Designs and documentation complete and issued.

- Additional draft documents being prepared (based on the original Business Plans). • Learner contractors (EPWP)

- are in place to implement projects on finalisation of tendering. This will short circuit lengthy procurement process(14 contracts)

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Implementation readiness

• Quick win proposals (underway)

-implemented through appointed services provider(term tenders is an option) or additional services under the service provider appointments

• Public bids

-additional bids prepared to ensure continuity going forward• Total value of work

- approximately 39 million. It exceeds the current available budget of 29 million to allow for potential delays, under performance etc.

There is enough work committed to achieve expenditure for the current financial year

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Summary of readiness – Learner contractors

• Cluster 2

Jiphuta Makiki - 4 contracts, site inspection 3/9/13

Noluthando Luhkavana - 2 contracts, site inspection 4/9/13• Cluster 4

Lower Langacini - 4 contracts, site inspection 12/9/13• Elliot polar park - 2 contracts, site inspection 11/9/13• Tsomo RDP2 Vananda water supply - 2 contracts, site inspection 11/9/13

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Summary of readiness – Learner contractors

• Pricing 14 days process for learners• Closing of bids 27th September 2013• 14 days to assess and finalise evaluation of bids• Award of bids to learners week of the 28th to 31 October 2013.• Construction commence in November 2013• Total value of work approximately 32 million finalised once awards have been done

(additional 7 million for the quick wins)

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Quick Wins

• Cluster 4;6;7 have prepared quick win proposals to address villages where there are problematic borehole, springs, leaking networks, storage shortages. The PSP have been requested to submit recommendations to implement based on costing for approval to rectify problems within villages. – Proposals received

• Plan to have all cost proposals and recommendations submitted for approval by end October 2013 so that work can commence in November 2013.

• Total approximate value of work R 7 million

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Forward planning

• CHDM has submitted business plan for the three financial years and approved accordingly.

• Assist in reducing the potential delays• Allows CHDM to plan in advance.• PSP are busy finalising draft bids (for future i.e next financial year)

Cluster 8

Vananda

Noluthando

Upper Mnxe • These projects form part of our clusters

Total value of work approximately: 37 million these projects will start in 13/14 financial year and the roll over in the 14/15 financial year. It ensure that continuity of the program in terms of progress and performance.

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Concerns

• No reporting templates as yet to report monthly progress and expenditure• Errors on current approved business plans need urgent rectification to avoid delays in

award of bids.• Delays in finalisation of approvals has impacted on implementation• Cost per household of R7000 is not realistic (as per DWA)• Compulsory National Standards as per the Regulations of the Water Services

Act stipulates minimum standard of service at 200 metres walking distance is law

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• Closure

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