MWBE PROGRAM UPDATE...Small Business Enterprise (SBE) Program, either through goals or a set-aside...
Transcript of MWBE PROGRAM UPDATE...Small Business Enterprise (SBE) Program, either through goals or a set-aside...
MWBE PROGRAM UPDATE
Board of Education Work Session
September 12, 2016
AGENDA
• Progress to Date
• MWBE Utilization as of August 2015
• Strategic Outreach, Communications, Partnerships
• Program Governance Actions
• 2016-17 Approved Operational Enhancements
• BoE Discussion on 2016-17 Program Enhancements
• SBE Program
• Inclusion of non-bond funded $50k> projects
Appendix
• Implementation Horizon
• Best Practice Agency Assessment
• Areas of Community & Stakeholder Feedback
• Reference Materials
PROGRESS TO DATE
CURRENT MWBE UTILIZATIONProgress Against Aspirational Goal
Goals
Program
Established
January
2015
CURRENT MWBE UTILIZATIONUtilization Breakdown Since Goals Program
$17,145,153 to MWBE Firms31.15% Utilization
OUTREACH & COMMUNICATIONSKey Strategies, Expected Outcomes, Updates
As part of the process review, staff developed a strategic outreach, communication and partnership plan, in alignment with operational enhancements:
Key Strategies:• Enhance reporting process to Board of Education and public• Partner with agencies to expand business growth opportunities to
constituencies• Enhance process to quantify effectiveness of outreach and
communication efforts• Hold community forum to share progress and discuss upcoming
opportunities • Update communication tools, including website
Expected Outcomes:• New MWBE firms have the appropriate level of information to be able to
bid on projects as prime and subcontractors• Agency partners actively recruit and solicit MWBEs to bid on DPS projects• Prime contractors have better understanding of program and can utilize
DPS resources to recruit ready, willing and able MWBE subcontractors2016 Updates and Activities:• Monthly Coffee Chats• Marketing Class• Continue with “how to do business with DPS” workshops
PROGRAM GOVERNANCEEstablishing long term program and operational success
Hiring of Director of Business Diversity & Outreach to lead overall program strategy and operations.
• Interviews- Planned for first half of September
• Town Hall- Planned for September 19
• Final Interviews- Planned for second half of September
• Start Date- Targeting October
Hiring of third party contractor to provide an independent review on whether the district’s procurement procedures are fair. Deliverables include:
• Interview of DPS personnel, contractors and community members regarding procurement practices and
Business Diversity Program.
• Assessment of process to generate and evaluate RFP bids, and the award process with a focus on whether
practices exist that put certain groups or suppliers at an unfair disadvantage in competing for business.
• Review Disparity Report, procedural and RFP/bid documents associated with one or more contracts
awarded over the past 18 months.
• Analysis of other government agency best practices, including but not limited to RTD, the City and County
of Denver, Denver Water, Denver Housing Authority, CDOT. A majority of this information has already been
gathered by DPS staff and would be made available.
• Develop a report summarizing findings including qualitative and/or quantitative evidence, along with
recommendations on improvements to the program.
2016-17 OPERATIONAL STRATEGIESApproved program enhancements
PROGRAM AREAS FOR BOEDISCUSSION
The following recommendations reflect input from community feedback, best
practice assessment, and internal process review. There are identified risks and
benefits for consideration.
2016-17 OPERATIONAL STRATEGIESBOE Discussion – SBE Program
Discussion:
Types of SBE programs, pros / cons, learnings
Establish a race and gender neutral component of MWBE program by creating a
Small Business Enterprise (SBE) Program, either through goals or a set-aside of
projects.
Anticipated Positive Impacts Potential Risks
➔Establish potential categories of 2016
Bond projects that would be good
candidates for SBE set aside (e.g.,
LED lighting upgrades)
➔Provides a great opportunity to
expand the number of firms we work
with; Majority (90%+) of MWBEs are
also SBEs
➔Assists SBEs to grow as Primes
➔Would need to define pool of
contracts that are appropriate
for SBEs as primes
➔Awarding projects to a
designated SBE group instead
of open competition
2016-17 OPERATIONAL STRATEGIESBOE Discussion – Non Bond-funded 50k> Projects
Discussion:
Feedback on expanding program scope to non-bond funded construction projects
Include non-bond $50k> construction and construction related projects in MWSBE
program. Currently, program scope is limited to bond-funded construction
projects.
Anticipated Positive Impacts Potential Risks
➔Increase program reach and
opportunities for MWBEs and SBEs
➔Ability to add scope/dollars using
existing processes
➔Increased operational costs to
monitor compliance for a larger
number of contracts
OPEN DISCUSSION
APPENDIX
IMPLEMENTATION HORIZON
BEST PRACTICE ASSESSMENTSummary of Findings
COMMUNITY & STAKEHOLDER FEEDBACK
REFERENCE MATERIALS
• Board Update from May 2016: http://www.boarddocs.com/co/dpsk12/Board.nsf/files/AA2UBN7A90C6/$file/Equitable%20Contracting%20BOE%20update%205_19_16.pdf
• Detailed Best Practice & External Agency Assessment: https://docs.google.com/document/d/1EjSSuwdraMyMRntsdTVIzUuNKPMU16D_binq06c2MYU/edit
• Sample Aspirational Goals Structure from Charlotte Mecklenburg Schools (CMS) 1
(1) Goals are applied to all projects. Contractors are expected to meet Aspirational Goals or provide a Good Faith Effort (GFE), detailing outreach to Sub-Contractors