MVECA R-COG Fall Association Assembly Meeting

November 16, 2006 MVECA Fall Assembly Meeting 1

MVECA R-COGFall Association Assembly Meeting

Thursday, November 16, 2006


MVECA report

Software updates (D3A2, Value-added, DASL, HR Module)

Technology Updates (Software survey, OnBase)

Other MVECA announcements/information (Events, communications, finance)


Software updates


Software Updates - D3A2

What is D3A2? A long-term initiative to establish the

technical infrastructure to provide access to data and educational resources from multiple systems. Goal: Provide access to resources and data

for instructional decision-making. An ongoing, flexible system that can

always include new data sets.


Software Updates - D3A2 (cont’d) How can I get more information?

Visit the web site: www.d3a2.org Attend an ODE Regional Meeting for Grades 3-8

Principals Search for “ODE Regional Meetings” on the ODE

web site. Participate on a state committee

To join, contact [email protected] Financial resource committee Content committee User group committee Data and Technology committee D3A2 Professional Development committee

(Teachers, Central Office)

http://www.d3a2.org/

mailto:[email protected]


Software Updates - D3A2 (cont’d) When would we be able to use it?

D3A2 will be released in phases Phase I will include student assessment results, and give

teachers resources aligned to academic content standards to address academic areas based upon results.

Status of Phase I Four pilots:

Columbus Public Schools, Bryan City Schools, Greenon Local Schools, Kettering City Schools

The state is selecting a second round of pilots to refine load routines.

ODE indicates they “will provide more detailed information about data loads, personnel and resource requirements at the district and ITC level beginning December 1.” (SOURCE: September D3A2 Discourse.)


Software Updates - D3A2 (cont’d)

What can we do to get ready? Districts can sign up to be pioneers at

www.d3a2.org, on the “D3A2 Implementation Request Form”.

MVECA is compiling a list of OGT/Achievement assessment data that we have for each district and will contact districts if there is anything missing. Detailed item analysis data Test results from state assessments

http://www.d3a2.org/


Software Updates - D3A2 (cont’d)

How does value-added analysis coordinate with D3A2? Value-added data, along with all other

ODE achievement data, will eventually be included in the D3A2 system. Timelines will be shared as MVECA receives

more information.


Value-added First release of value-added data was

Monday, Oct. 30, 2006. Includes 3rd and 4th grade reading and

mathematics achievement test results for this year’s 5th graders.

How to access value-added data? Value-added login information directly from the

SAS Institute. Superintendents should have received a

verification e-mail from the SAS Institute, asking them to verify their e-mail address to get login information.

E-mail message should have an “@sas.com” extension.


Value-added (cont’d) Data released in fall of 2006 and 2007 will

give schools and districts a chance to review their initial data. During 2006-07 ODE will study how current

recommendations will affect urban, suburban and rural districts before the value-added measure becomes a part of the accountability system in 2007-08.

The public likely will have access to district summary and school value-added reports. Individual student-level reports will not be made public. (SOURCE: ODE Value-added FAQ, May 2006)


Value-added (cont’d)

Search for “Value-Added Task Force “ on ODE web site www.ode.state.oh.us.

FY2006 EMIS data

FY2007 EMIS data

FY2008 EMIS data

http://www.ode.state.oh.us/gd/gd.aspx?Page=2&TopicRelationID=118

http://www.ode.state.oh.us/


Value-added (cont’d) Will be on the 2007-08 State and Local

Report Cards, released in August 2008. Will include data for all Ohio Achievement Tests

(4th-8th grades) given in 2006-2007. Replaces the temporary growth calculation. ODE will match students test scores across years

and schools using the SSID. Will employ the full academic year criteria.


Value-added (cont’d) Battelle for Kids Value-added toolkit

Understanding & Using Value-Added Analysis Toolkit Access only through K-12 Network.

How to access the toolkit electronically:1. Go to www.ode.state.oh.us.2. Search on the key word “value-added toolkit”. 3. Click on the first item on the list. The URL should be:

http://www.ode.state.oh.us/GD/Templates/Pages/ODE/ODEDetail.aspx?Page=3&TopicRelationID=117&Content=18132

NOTE: MVECA is currently working on setting up access from our web site through DSL accounts. E-mail notification will be sent when this is complete.

http://webmail.mveca.org/redirect?http://www.ode.state.oh.us/





SIS to DASL Conversion Experience Tammy Hrosch, Greenon Local Schools Karen Wilson, Northwestern Local

Schools


SIS TO DASL CONVERSION

Greenon Local SchoolsTammy Hrosch, EMIS Coordinator

Northwestern Local SchoolsKaren Wilson, EMIS Coordinator


Demographics

Greenon 2000 ADM4 Buildings148 DASL user accounts

Northwestern 1950 ADM3 Buildings154 DASL user accounts


Implementation TeamsGreenon

Team/Security LeaderDirector of Technology3 Building Principals1 Assistant Principal4 Main Office Secretaries1 Guidance Office Secretary2 Bookkeepers

Northwestern

Team/Security LeaderHigh School

Guidance/EMIS SecretaryMiddle School

Attendance/EMIS Secretary

Elementary School Attendance/EMIS Secretary


Training

4 Full day sessions at MVECA

Sessions designed around user job responsibilities.

More training done at the district level.


DASL/Progress Book

Greenon

DASL - daily attendance and

lunch count interims and grade

cards

Progress Book- grade reporting

Northwestern

DASL – MS and HS interims HS grade cards

Progress Book- daily attendance and

lunch count grade reporting


Leaving SIS behind

Learning DASL

Issues?

Looking back…


Favorites

Portal Page Attendance Attendance Letters Grade Cards Fee Module Medical Module EZQuery


Teacher Favorites

Seating charts with photos Access to student data Attendance Charts Alert reports Easy daily attendance and lunch count Access to up-to-date daily attendance


Recommendations

Play! Finding Help Administrative tool

Marks analysisAttendance reportsSubgroup identificationBuilding data accuracy


Questions?


DASL – Roll-out Update

Annette Puckett, DASL Software Specialist

Lynda Davis, SIS/DASL Software Specialist

Fall '06Clark Co. ESC

Clark-ShawneeNortheasternSoutheastern

Springfield/Clark JVS

Winter '06Greene Co ESC

Southern Ohio ESC

Spring '07(A)

BlanchesterEast Clinton

(B)Hillsboro

Wilmington

Summer '07(A)

Greene County Career CenterGreeneview

Xenia Community (B)Cedar CliffSugarcreek

Yellow Springs (C)Tecumseh

Washington Court House

Fall '07Madison Plains

Miami Trace Local

Target District Conversion Dates


How to best benefit from MVECA support When rolling out a new software package,

MVECA staff recommend that districts: Select a solid, reliable team leader that can:

Act as a liaison for your district when there are complex issues to resolve;

Have excellent organizational and communication skills.

Establish a protocol to funnel communications through primary contacts whenever possible Streamlines communications, alleviates

confusion, helps contain costs and improve service quality


How to best benefit from MVECA support (cont’d) Adhere to suggested deadlines

E.g. Pre-ID labels, scheduling, ProgressBook yearly setup sheets, grading scales, EMIS submissions

Encourage managers/supervisors to embrace new software or technology projects. Helps districts realize the benefits of the

software/technology. People will use it, learn it, and see the intended

benefit.


How to best benefit from MVECA support (cont’d) When submitting software related questions,

detailed information helps us respond more quickly. For example:

What software package are you using (e.g. DASL or DSL)?

What building were you in when the issue occurred? What were you doing when the issue happened? On what screen did you encounter the issue? If you have a report question, what is the name and

date of the report? If you see an error message, what is it exactly? Do you have an example? (If so, please provide

student, staff, or course ID.)


How to best benefit from MVECA support (cont’d)

If responding through e-mail… Please reply to the e-mail when

responding instead of sending several different messages.

This helps include the entire text of the problem in one place. (Another benefit of CA Unicenter.)


How to best benefit from MVECA support (cont’d)

Please use CA Unicenter whenever feasible. Allows both users and MVECA staff to track the

status of issues. Retains previous questions to which users can refer. Provides MVECA management with an overview of

outstanding issues, to make staffing decisions. Allows districts and MVECA to verify that service

level agreements are honored. Tracks requests in writing to verify work was done in

accordance with requirements. Ties contact information to the person in case we

need to call to talk through the question. Helps target professional development needs of

users.


How to best benefit from MVECA support (cont’d) When should I call, as opposed to using CA

Unicenter? Examples:

When you are working on a process that must be completed on a short timeframe and cannot proceed without technical assistance. (e.g. auditors on site.)

When there is an emergency. (e.g. a building connectivity is down)

When you have a person standing in the office awaiting something from you. (e.g. truant officer needs an attendance report for court; a parent wants a transcript and you have trouble printing.)


Human Resources Modules

Deb Dinnen, Fiscal Software Specialist


HR KIOSK


EMIS timeline for FY2007 Testing

Pre-ID files for Alternate assessments to Questar (Due 12/29/06) 12/27/06 - Deadline for districts to update data. 12/28/06 - MVECA submits Pre-ID files to Questar.

Spring 2007 Pre-ID files for OGT to Questar (Due 1/29/07) 1/25/07 - Deadline for districts to update data. 1/26/07 - MVECA submits Pre-ID files to Questar.

Spring 2007 Pre-ID files for 3-8 achievement tests to NCS/Pearson Dates TBD


EMIS timeline for FY2007 (cont’d) Funding

February 2, 2007 - Last processing of October (K) data.

February 16, 2007 - First processing of February Count Week (Period C) data.

May 11, 2007 - Last processing of February C data. Accountability

May 15, 2007 – Senior OGT results due to districts. May 18, 2007 - First processing of Yearend N data. May 24, 2007 - Other OGT results due to districts. June 15, 2007 - Grades 3-8 achievement results due. July 27, 2007 - Last processing of Yearend N data.


EMIS timeline for FY2007 (cont’d)

MVECA will offer open lab sessions for EMIS coordinators or district administrators to review ODE/EMIS Accountability and other Yearend reports. July 11 @ Southern Ohio ESC (9:00-3:00). Other open labs @ MVECA to be

announced.


Technology updates

Thor Sage, Technology Coordinator, MVECA


Software User Groups District survey of software needs

Will help MVECA staff to: Explore consortium pricing for software; Organize user groups to troubleshoot issues, and; Share information about how other districts handle

software issues. Please complete survey by December 15:

Found at: http://www.surveymonkey.com/s.asp?u=201742819166

Responses requested from any district staff with software needs. Treasurers, Technology Coordinators, Curriculum

Directors, Others


OnBase Document Management

MVECA is currently using OnBase to manage financial and administrative documents.

Revised pricing for FY2007 On-site demonstrations available Please contact Thor Sage for more

information. [email protected] or (937) 767-1468.


Other MVECA updates


Upcoming data seminar Data Retreat Seminar – Using Data to

Improve District Performance Dr. Michele Evans-Gardell, Director of

Testing, Evaluation and Research for Canton City Schools

December 1, 2006, 8:30-4:00 Registration deadline: 11/17/2006, with

purchase order sent by 11/22/2006. Districts can use eTech professional

development funds for this event.


Updates to state distribution lists

Gary Bosserman, Director of Operations, MVECA


Updates to state distribution lists (cont’d)

To update any of the lists below, complete the forms and fax to MVECA at (937) 767-1793. Superintendents Treasurers Curriculum Directors EMIS Coordinators High/middle Principals Elementary Principals


Updates to state distribution lists (cont’d)

To update other distribution lists, post a request to the helpdesk with the following information: Name of list to be updated Name of individual(s) to add to/remove

from the list E-mail address of individual(s) to add to

the list.


Changes to MVECA outgoing communications

More timely e-mail communications targeted to the appropriate audience. Weekly communications to treasurers/payroll

staff Periodic updates to EMIS coordinators,

technology coordinators and other users. No more quarterly newsletters. MVECA annual report

To include summary of accomplishments/performance measures


Enhancements to MVECA’s phone system

Effective in late November, callers will have several options:

1. Dial directly to extensions2. Reach a department (E.g. Fiscal, EMIS)3. Obtain a directory of MVECA staff4. Dial “0” for an operator


Questions?

MVECA R-COG Fall Association Assembly Meeting

Documents

Transcript of MVECA R-COG Fall Association Assembly Meeting