MUNICIPAL COURT • Court Services • Federal Dun Court Grant

MUNICIPAL COURT

• Court Services • Federal Dun Court Grant

Court Systems Specialist 1 FTE

Senior Court Clerk 2FTE

Municipal Court FY 2014~15 BUDGETED POSITIONS

FINANCE DIRECTOR

I Court Administrator Municipal Jud

1 FTE 1 FTE ge

Case Manager 1 FTE

Court Operations Supervisor 2FTE

Court Clerk 7.7FTE

180

CITY COUNCIL

Associate Judge .80 FTE

$2,500,000

$2,000,000

$1 ,500,000

$1,000,000

$500,000

11-12 Actual

By Expenditure

12-13 Actual

GENERAL FUND MUNICIPAL COURT

ADOPTED FY 2014-15

13-14 Budgeted

13-14 Estimated

~ Personnel services [J Materials and services

181

14-15 Adopted

o Transfers

I FUND: 001 GENERAL

MISSION STATEMENT:

CITY OF BEAVERTON, OREGON FISCAL YEAR 2014-15 BUDGET

DEPARTMENT: MUNICIPAL COURT

DEPARTMENT HEAD: PATRlCK 0' CLAIRE

The mission of the Beaverton Municipal Court is to ensure that each person accused of a violation, infraction, or crime be guaranteed and provided all the constitutional rights to a fair and speedy judicial process in such a manner that it preserves both the dignity and rights of the defendant, as well as the citizens of Beaverton.

FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 REQUIREMENTS ACTUAL ACTUAL BUDGETED PROPOSED ADOPTED POSITION .15.80 16.50 16.50 16.50 16.50

PERSONNEL SERVICES $1,331,228 $1,453,203 $1,640,155 $1,647,864 $1,647,864 MATERlALS & SERVICES 546,063 560,184 625,476 557,322 557,322 CAPITAL OUTLAY 0 0 300,000 100,000 100,000 TRANSFERS 27,814 30,165 32,326 33,402 33,402

TOTAL $1,905,105 $2,043,552 $2,597,957 $2,338,588 $2,338,588

Funding Sources: FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 Court Fines & Forfeitures $4,451,886 $3,757,468 $3,400,000 $3,290,000 $3,290,000 Parking Fines 33,956 27,557 28,000 28,000 28,000 Photo Radar Court Fines 454,499 596,990 480,000 470,000 470,000 Photo Red Light Court Fines 1,152,404 1,383,377 950,000 1,058,400 1,058,400 State Victims Assistance Revenue 31,193 31,193 31,193 34,104 34,104

Services and Trends:

Beaverton Municipal Court uses a paper-on-demand case management system that relies on a networked computer database and scanned image system---WINCS (Windows Court System). With this system, judges and court staff are able to view all case information and documents on the computer. Photo Radar citations and e-citations are filed electronically and an e-print enhancement to WINCS allows some documents created in WINCS to go directly into the document files without having to be scanned. The systems development and programming of WINCS continues to be updated as staff members identify work and process improvements and to meet any new requirements of the law.

The Beaverton Municipal Court is a court of record which requires all court proceedings to be officially recorded. Beaverton Municipal Court uses . For the Record Gold, an audio recording system that allows for high-resolution four-channel audio recordings, which is typical of other courts of record. Appeals are filed with the Court of Appeals. Being a court of record reduces the amount of city resources needed to handle appeals.

Video arraignments are conducted for defendants held in the Washington County Jail on charges filed in the Beaverton Municipal Court. Conducting video hearings enables the court to process cases more efficiently and has reduced the steps needed to conclude the case in many instances (e.g., reducing the number of hearings needed and the number of warrants issued). The video arraignment procedures reduce the risk to the public and to the community service officers, who otherwise have to physically transport all of the in-custody defendants to Beaverton Municipal Court and back to Washington County Jail. .

The Court continuously improves processes and procedures to ease the congestion and facilitate the traffic flow to and from the courtroom. The Court operates a second courtroom three days a week to help alleviate the congestion in the original courtroom and at the court counter. . The difficulty of maintaining high-quality customer service and efficient case management remains a challenge in a crowded facility .

182

I FUND: 001 GENERAL

Services and Trends (Continued):



DEPARTMENT HEAD: PATRICK O'CLAlRE

With the changing electronic environment in court management, it is clear that a new case management system and document management system needs to be adopted. We are working- closely with a vendor to negotiate a contract to purchase an offthe-shelf court software package to replace WINCS. There have been many up'grades and improvements to these products as courts across the entire nation move to the e-court environment. WINCS has put us at the forefront of court technology and we want to continue in that position as we move forward.

The Beaverton Municipal Court hours are from 7 a.m. to 5 p.m. on Monday and Friday and from 7 a.m. to 7 p.m. on Tuesday through Thursday. This schedule allows the public an option to appear and conduct business before or after they go to work and gives the City better staff utilization for the busiest hours. The court is also closed on Thursdays from 1 :00 p.m. to 2:00 p.m. for staff meetings allowing all staff members to attend the meeting which has provided better consistency in our operations. The phones are available to the public on Monday and Friday from 8:30 a.m. until 4:30 p.m. and on Tuesday through Thursday from 8:30 a.m. to 5:30 p.m. The phones are not available from 12:00 p.m. to 1:00 p.m. Monday through Friday or during the Thursday staff meetings.

There are many defendants that do not speak or understand English that require access to the court. While the majority of these defendants are Spanish speaking that need has lessened. The court is still experiencing an increased need for interpreters to provide services in American Sign Language, Bosnian, Chinese (several dialects), Chuukese/Trukese, Farsi, Korean, Japanese, Russian, Serbo-Croatian, Somalian, Tagalog, and Vietnamese. We have over thirty-five languages that are currently being requested for court hearings. The court is fortunate to have clerks who are fluent in Bosnian, Spanish, and Vietnamese and who can be utilized for certain types of hearings and assistance at the counter.

The court offers a Traffic School Program which gives drivers who qualify the option to complete an educational program in lieu of a conviction. The popular program has a goal of driver improvement and safer streets for the City of Beaverton. The court will continue to offer the Youth Offender Program, the Seat Belt Diversion Program, the Vehicle Compliance Program, the Crosswalk Diversion Program, and the Distracted Driver Diversion Program. The court will dismiss the charge upon the completion of an educational program and the payment of an administrative fee in a specified time frame.

The court is continuing the Compliance Court Program for defendants that are on bench probation for [mancial obligations only (having already completed any other conditions of probation.) The court invites the defendant to participate in Compliance Court in lieu of appearing for a probation violation. The court works very closely with the defendant in a nonthreatening environment to help them be successful in completing their terms of probation. The judge at his discretion may dismiss the defendant from Compliance Court based upon unwillingness or inability to adhere to the schedule of performance established for the defendant. However, the judge is very compassionate yet realistic about the ability of each defendant to comply with the individual agreement that slhe makes with the court. This program has proven to be very effective and mutually beneficial for the defendant and the court.

Driving Under the Influence of Intoxicants (DUll) costs millions of dollars to the state of Oregon each year. Beaverton has three major highways that go through the city leaving many Oregonians commuting through or living in the area at risk of a DUll event. The court received a grant from the Oregon Department of Transportation to continue operating a specialized court that is focused on the crime of driving while under the influence of alcohol. The Beaverton Sobriety Opportunity for Begirming Recovery (B-SOBR) Program has been in operation for two and one-half years. The program focuses on offenders with multiple convictions and those with a BAC (Blood Alcohol Content) of .15 or higher, or breath test refusal cases who are citizens of Beaverton or who live in close proximity to Beaverton. Driving Under the Influence of Intoxicants (DUll) costs the City of Beaverton substantial dollars each year, through the court process and personal damages from accidents. Beaverton Municipal Court processes approximately 400 DUll Cases annually. This program focuses on reducing the habitual DUll drivers.

183

FUND: 001 GENERAL PROGRAM:


CURRENT LEVEL OF SERVICES


PROGRAM MANAGER: 0571 MUNICIPAL COURT SERVICES KAY RENFRO

Program Goals: The Beaverton Municipal Court will maintain an accurate accounting of all case activity, as well as provide a forum for the timely adjudication and resolution of these cases, while preserving the constitutional rights and dignity of the defendant.

FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 REQUIREMENTS ACTUAL ACTUAL BUDGETED PROPOSED ADOPTED

POSITION 14.80 15.50 15.50 15.50 15.50

PERSONNEL SERVICES $1,282,330 $1,351,292 $1,518,668 $1,525,142 $1 ,525,142 MATERIALS & SERVICES 536,187 558,876 617,312 557,322 557,322 CAPITAL OUTLAY 0 0 300,000 100,000 100,000 TRANSFERS 27,789 29,417 31,283 32,390 32,390

TOTAL $1,846,306 $1,939,585 $2,467,263 $2,214,854 $2,214,854

Program Objectives (services provided):

• To provide fair, timely, and speedy resolution of cases involving violations, infractions, and crimes in a manner which is efficient both for the City and for the defendants/citizens. (Council Goal #1: Assure a safe and healthy community; Council Goal #7: Provide a responsive, cost-effective service to the community.)

• To ensure strict compliance with judicial orders, including the payment of court ordered frues and fees and the completion of court-ordered time obligations such as jail time, special counseling, classes or community service. (Council Goal #1: Assure a safe and healthy community; Council Goal #7: Provide a responsive, cost-effective service to the community.)

• To ensure timely processing of all funds received, as well as the reconciliation of these accounts and forwarding of mandatory payments to the appropriate parties (including the Oregon Department of Revenue, Washington County, City of Beaverton General Fund and victims for whom restitution has been ordered). (Council Goal #3: Maintain Beaverton as a regional leader in cooperative efforts with other agencies and organizations; Council Goal #8: Use City resources efficiently to ensure long-term financial responsibility.)

• To provide a sufficient and randomly selected pool of jurors for those defendants who choose the right to trial by a jury of their peers and to ensure that those citizens who participate in this civil responsibility have a positive experience and a better understanding of the judicial process. (Council Goal #5: Preserve and enhance our sense of community.)

• To identify and provide statistical analysis information for planning, goal setting, strategic decision-making, program analysis, and resource allocation. (Council Goal #4: Manage growth and respond to change consistent with maintaining a livable, full-service city; Council Goal #6: Provide and support a highly-qualified tmd motivated work force.)

• To provide timely notification to other departments and outside agencies of court actions pursuant to law requirements, inter-agency agreements, or inter-departmental agreements. (Council Goal #1 : Assure a safe and healthy community.)

• This program supports these elements of the Community Vision Action Plan: o Community Vision Action # 13: Citizenship Classes: Participate in any Citizenship Classes or other activities

offered by the city to enhance the understanding of participants of the role of the Municipal Court within the community.

o Community Vision Action # 15: Create a Welcoming Community: Many new residents, unfortunately encounter the criminal justice system and the Court's translation services assist them learn of their rights

o Community Vision Action # 53: Intersection Crossing Safety, #67: Traffic Safety Campaigns and # 68: Public Safety Campaigns: Support the efforts of community partners in their goals of enhancing community safety through specific programs targeting patterns of behavior that put citizens at risk (e.g. Seatbelt Diversion

184






Program Objectives (services provided) Continued:

Program; Youth Offender Program; Traffic School Program; Crosswalk Diversion Program; Distracted Driver Diversion Program)

o Community Vision Action # 104: Park Improvement with Neighbors and Volunteers: The Court supports community service options when appropriate.

Progress on FY 2013-14 Action Plan: • Develop an action plan and a resource plan for re-writing the WINCS software system using in-house and external

resources. o Negotiate contract with court software vendor with council approval o Implement new off-the-shelf court software package by the end of 20 14

• Work with the Oregon State Department of Revenue (DOR) to take advantage of the tax intercept program that is now available to municipal courts to assist in collecting delinquent fmes.

o Paperwork completed withDOR o Implementation pending new court software package

Workload Measures: FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 Actual Actual BudgetedlRevised Adopted

Cases Filed b~ Charge Traffic Violations 20,748 18,785 20,000/ 17,450 17,000 Photo Speed and Red Light 9,350 16,410 18,000 / 12,820 12,000 Other Violations* 60 251* 20/222* ~

Subtotal 30,158 35,446 38,020 / 30,492 29,220 *The wrong ORS was used for PCS Charges Cases Filed b~ Charge

Traffic Crimes 439 442 440/486 490 DUll 528 396 500/378 380 Other Misdemeanors 1,402 1,402 1,300/1,372 1,270

Subtotal: 2,369 2,240 2,240 / 2,236 2,240 .

Parking Citations 2,019 1,294 1,200/1,200 1,200 Code Enforcement 60 ~ 20/20 20

Subtotal: 2,079 1,315 I l 220 / I l 220 L220 Grand Total: ~ ~ 41A80 /33 l 948 321680

Criminal Hearings by Charge 8,390 8,416 8,500 / 8,040 8,050 Violation Hearings by Charge 11,934 12,688 13,000/ 10,260 10,300

TOTAL ~ ~ 21.500 / 18.300 ~

Trials Held per FTE 133 117 105/90 80 Other Hearings Held per FTE 1,520 1,601 1,540/ 1,409 1,400 Cases Filed per FTE 2,884 3,250 3,425/3,457 2,723 Warrants Issued per FTE 64 70 65/86 90 Suspensions Issued per FTE 780 748 430/526 450 Collection Letters Issued per FTE 278 306 210 /258 260 Cases sent to Collections per FTE 256 261 150/219 220 Population Served per FTE 7,570 7,631 7,63517,661 7,690

185






Performance Measures: FY 2011-12 FY 2012-13 FY 2013-14 Actual Actual BudgetedlRevised

Percent of Imposed Fines Collected to 60% 58% 60%/45% Fines Imposed

Percentage of Cases Disposed Per 94% 95% 86% / 87% Month to New Cases Filed

Average Number of Days -Arraignment 136 162 80/98 to Trial (Misdemeanors)

Average Number of Days - 60 53 60/47 Arraignment to Trial (Violations)

Average Number of Days -Issue Date New New New to Trial (Misdemeanors)

Average Number of Days - Issue Date New New New to Trial (Violations)

Average Number of Days - Arraigment 67 65 67/70 to Disposition (Misdemeanors)

Average Number of Days - 10 13 12/9 Arraignment to Disposition (Violations)

Average Number of Days - Issue Date 82 91 87/92 to Disposition (Misdemeanors)

Average Number of Days - Issue Date 36 34 33/30 to Disposition (Violations)

FY 2014-15 Action Plan: • Purchase off the shelf Case Management System and Document Management System • Begin using DOR Tax Intercept Program to aid in collection efforts on delinquent accounts • Integrate e-Citations, Collections, Photo Citations,

FY 2014-15 Adopted

56%

92%

145

54

170

70

70

13

92

33

• Incorporate additional tools with the new case management system to increase court access and efficiencies o Electric interface with DMV for abstracts, suspensions, and clearance of suspensions o E-Filing o Third-party online payments o Automatic notification of parties regarding hearings, payments, and other court ordered obligations

• Develop an action plan and a resource plan for purchasing an off-the-shelf jury management software package or rewriting the WINC's jury software program using in-house and/or external resources.

186


CITY OF BEAVERTON, OREGON FISCAL YEAR 2014:.15 BUDGET




Performance Outcomes and Program Trends:

Ninety percent of all traffic violations are adjudicated or otherwise concluded within 60 days from the date of arraignment, and all misdemeanors are adjudicated or otherwise concluded within 90 days from the day of arraignment. For both traffic violations and misdemeanors, 98 percent are adjudicated within 180 days, and 100 percent within one year, except for exceptional cases in which continuing review should occur. These timelines meet state standards.

The court continues to improve the enforcement of judgments ordered by the court. The majority of these judgments include a Money Award which the defendant is obligated to pay. Collection of monetary penalties will be increased through process improvement and active collection efforts by the court staff. Windows Court System (WINCS) has the capability to track those cases that have been assigned to a collection agency, and a collection process has been implemented incorporating a collection agency into the overall collection process for the court. The court has contacted the Department of Revenue (DOR) to take advantage of the tax intercept program that is now available to municipal courts. We plan to send cases to the DOR by the end of the fiscal year when we have a new Case Management System. The court has collected 73.4%% of all fines imposed from FY 99-00 through December 31, 2013, with annual collection rates ranging from 50% to 77% during the past five years. There are many factors that may contribute to collection rates, including the type of debt, economic conditions, and available sanctions for enforcement.

The court maintains a high level of productivity, as well as participating in systems testing and module development of WINCS, in addition to the daily work of the court. Reporting requirements to the state and other agencies are completed in a timely manner.

A large portion of the court's budget is for professional services, covering court-appointed representation, interpreters, and pro-tem judges. The court continues to refine the indigent defense process, both for verification of applicants' information and approval of representation as well as the monitoring of indigent defense expenses.

To accommodate the number of traffic citations issued, the court has several arraignment sessions throughout the week. In an attempt to obtain an even distribution of those cases among the court sessions, the court sets the arraignment dates for the traffic team by officer and a cap has been placed on the number of photo radar citations to be scheduled for each court session. The court will continue to experience long lines at various times, dependent upon the number of citations officers issue daily and due to the court's open-court policy to provide excellent customer service. Programming of the e-ticket writers has been completed to allow the flexibility in scheduling to take advantage of our second courtroom which is necessary for court operations.

The Beaverton Municipal Court Violations Bureau was established pursuant to ORS 153.800 designating the court administrator as the violations clerk who in turn has designated each court staff member as a deputy violations clerk. A violations clerk has the authority to adjudicate specific violations authorized by a general order signed by the presiding judge. Any person charged with a violation, under the authority of the violations bureau, may appear before the violations clerk or deputy violations clerk in lieu of appearing before the judge. When a defendant fails to appear for their arraignment, the case is adjudicated with a default judgment and collection of that judgment is pursued.

Defendants charged with a traffic violation or parking citation are given the opportunity to appear in person before the violations bureau, through the mail, or on our website which reduces the number of court appearances before the judge. All defendants have the option to make payments through the mail, by phone, or on-line via our website payment system which reduces the number of defendants needing to come into the court to make payments. The court is using Virtual Merchant as a credit card processing vendor which has given us greater efficiencies. When we move forward with a new Case Management System we will incorporate a process that allows a credit/debit card payment without intervention from court staff.

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Call hearings are set each Monday before a jury trial and assures that all parties to a criminal case are prepared to -go to trial. Any pretrial resolution to the case is handled at that hearing or the trial may be reset for good cause. This has reduced the number of times that a jury is called unnecessarily because the scheduled trials have been canceled at the last minute. This has ultimately reduced the court' s expenses and the frustration of our citizens being unnecessarily called for jury duty. We schedule jury trials on the second and fourth Thursdays of the month and every Friday. Due to the number of trials that are being set, we may have to increase the number of days available for jury trials.

188



FUND: DEPARTMENT: 001 GENERAL MUNICIPAL COURT PROGRAM: B-SOBR Program PROGRAM MANAGER: 0573 Beaverton Sobriety Opportunity for Beginning Recovery KAY RENFRO

FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 REQUIREMENTS ACTUAL ACTUAL BUDGETED PROPOSED ADOPTED

POSITION 1.00 1.00 1.00 1.00 1.00

PERSONNEL SERVICES $48,898 $101,911 $121,487 $122,722 $122,722 MATERIALS & SERVICES 9,876 1,308 8,164 ° ° CAPITAL OUTLAY ° ° ° ° ° TRANSFERS 25 748 1,043 1,012 1,012

TOTAL $58,799 $103,967 $130,694 $123,734 $123,734

Program Goal:

In additional to the overall goals of the Beaverton Municipal Court the specific goal of this program is to develop a court that focused on the crime of driving while under the influence of alcohol. The court will provide greater supervision for certain Dun cases focused on Beaverton residents and crimes that occur in Beaverton. The court will provide a high level of supervision for those DUn cases involving alcohol. (Council Goal #1: Assure a safe and healthy community.)

Program Objectives:

• To provide the tools for defendants to successfully complete their conditions of probation and make positive life changes that will enhance not only the lives of the defendants but also the community as a whole. (Council Goal #1 : Assure a safe and healthy community.) .

• To provide fair, timely, and speedy resolution of cases involving Driving Under the Influence of Intoxicants (specifically alcohol) in a manner that is efficient both for the City and for the defendants/citizens. (Council Goal #1 : Assure a safe and healthy community; Council Goal #7: Provide a responsive, cost-effective service to the community.)

• To ensure strict compliance with judicial orders through intensive supervision of defendants who qualify for this program, including the completion of court-ordered time obligations such as jail time, special counseling, classes or community service and the payment of court ordered filles and fees. The focus initially will be on the probation conditions that address the treatment for alcohol abuse. (Council Goal #1: Assure a safe and healthy community; Council Goal #7: Provide a responsive, cost-effective service to the community.)

• To ensure timely processing of all funds received, as well as the reconciliation of these accounts and forwarding of mandatory payments to the appropriate parties (including the Department of Revenue, Washington County, City of Beaverton General Fund and victims for whom restitution has been ordered). (Council Goal #3: Maintain Beaverton as a regional leader in cooperative efforts with other agencies and organizations; Council Goal #8: Use City resources efficiently to ensure long-termjinancial responsibility.)

• To identify and provide statistical analysis information for planning, goal setting, strategic decision-making, program analysis, and resource allocation. (Council Goal #4: Manage growth and respond to change consistent with maintaining a livable, full-service city; Council Goal #6: Provide and support a highly-qualified and motivated work force.)

• To provide timely notification to other departments and outside agencies of court actions pursuant to law requirements, inter-agency agreements, or inter-departmental agreements. (Council Goal #1 : Assure a safe and healthy community.)

• Community Vision Action # 112: Employment Opportunities for All Residents: Support B"SOBR Program participants in obtaining employment and/or educational opportunities

189



FUND: DEP ARTMENT: 001 GENERAL MUNICIP AL COURT PROGRAM: B-SOBR Program PROGRAM MANAGER: 0573 Beaverton Sobriety Opportunity for Beginning Recovery KAY RENFRO

Performance Measures:

This program is in its third year and the duration for a participant is 18 months to five years. The defendant population that is eligible for this program is intentionally limited based upon specific criteria. We had our first participant enter the program on February 7, 2012 and had 20 participants by the end of the year. Currently we have 46 participants (19 in Phase I; 17 in Phase II; nine in Phase III; and one in Phase IV). The expected growth over a three year period will range between 60 and 70 . The percentages noted below are relatively large when the value only represents a few people. Following are a list of performance measures that have been identified.

• What is the percentage of cases that if targeted will refuse to accept pleas and then placing them in this program? o Four defendants out of 53 have refused the program. (7.5%).

• What percentage of persons that completed the program? o Seven participants graduated at our first graduation on January 9, 2014. (13.2%).

~ For persons not completing the program, what are the causes for failure by percentage? o Three participants out of 53 have been removed from the program. 5.7%

• Non-compliance with the program requirements is the general reason for failure. o One participant absconded thus forfeiting the B-SOBR option. o Another participant became overwhelmed and needed to move out of the area making him no longer

eligible for the B-SOBR Program. o The most current participant had mental health issues that kept him from being able to meet the

requirements of the program • How does the program increase the rate of collection of mandatory fmancial obligations ordered under the statutes?

o The court generally defers payments on the fmancial obligations ordered by the court for up to one year so that the defendant has the opportunity to engage in treatment; mandatory monitoring abstinence; and other obligations as ordered by the court all of which are a drain on the participant's resources

o In order to graduate from the program, all financial obligations owed to the court must be paid in full. • What is the frequency of use of the Beaverton Police Department services for program violations?

o The police department is very supportive of the B-SOBR Program. There is one officer that is an official member of the B-SOBR Team and he attends review meetings and court proceedings twice a month. He also attends organizational meetings that are set approximately every three months. There are about six officers that do regular random home visits for the participants in the program. The home visits are more frequent early in the program and reduced once the participant takes an active role in her/his own recovery. The officers can also be called upon pick up a participant on a moment's notice if ordered to do so by the court.

o The participation of the police department is critical to the success ofthe program. • What impact does this have on discretionary police time during shifts?

o The officers conducting the home visits are generally doing this on overtime. This is a grant funded program and overtime is paid through the grant. The officer that is a member of the B-SOBR Team has regular meeting obligations that occur during his regular work schedule.

o The activities of the B-SOBR Program minimally affect the rest of the police department. • Of those that completed the program, what is the recidivism rate and how does it compare with those that did not have

the program as an option? o Seven participants graduated from the program and there has been no recidivism.

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FUND: DEPARTMENT: 001 GENERAL MUNICIPAL COURT PROGRAM: B-SOBR Program PROGRAM MANAGER: 0573 Beaverton Sobriety Opportunity for Beginning Recovery KAY RENFRO

Performance Outcomes: • Defendant will have interaction with the court/judge on a regular basis.

o Each participant meets with the judge twice a month while they are in Phase I. o Each participant meets with the judge once a month throughout Phase II and Phase III. o Each participant meets with the judge every other month with in Phase IV.

• The defendant will meet with a case manager on a regular basis. o Each participant meets with the case manager at least once a month while they are in Phase I; Phase II; and Phase

III. o Each participantmeets with the case manager at least once a month in Phase IV.

• Defendant is required to participate in substance abuse treatment at designated agencies. o The court has designated five treatment providers that work with the B-SOBR Program. o There is also an agency that provides pre-treatment life skills to prepare the participant to effectively engage in

treatment when they are ready to do so. • Each participant must attend a 12-Step type program of their choice (approved by the court) and actively participate. • Defendants' abstinence will be monitored by the use of devices such as SCRAM, treatment, case managers and other

alternati ves. o Each participant must wear a Secure Continuous Remote Alcohol Monitor (SCRAM) bracelet for a minimum of 90

days. o Participant must remain in treatment for a minimum of one year. o The cost of treatment and monitoring abstinence will be paid for by the defendant. o Participant will be eligible to reinstate driving privileges upon graduation from the program.

• Beaverton Police Department involved with the defendants by random and directed contact by case manager and/or the court. o The Police Department has been very supportive of this program. They are actively involved in home visits for the

participants and report directly to the court regarding compliance and violations of probation or other concerns they may have after interaction with the participants.

• Use of incentives and sanctions as created by the court including employment assistance. o The court sanctions the defendant for program violations which may include increased community support meetings,

increased supervision such as SCRAM and urine analysis, increased level of treatment, writing assignments, community service work, work in lieu of jail and jail time.

o Incentives used by the court have been a public acknowledgement of achievements, growth, and development, decreased supervision; reduced monitoring for abstinence; fewer court appearances and meetings with case manager; and gift cards.

• Reduce time from arrest to entry into treatment to less than 30 days. o The court has made great efforts to reduce the time from arrest to entry into treatment for all defendants who are

convicted of the offense of DUll or enter into a DUll Diversion. o Any defendant who arrested for a DUll is typically taken to the Washington County Jail to be booked. If s/he is

kept in jail the court arraigns the defendant at the video arraignment hearing which typically within 24 hours. o If the defendant is released the jail gives them a Release Agreement to appear at the second hearing day available to

the court which is typically within 48 hours. • Develop process to receive immediate report of violation from treatment or other vendors.

o Vigilnet the vendor for SCRAM either calls or sends an email to the case manager immediately when there is a violation.

o Treatment providers report to the case manager once a month unless there is a non-compliance with treatment in which case the case manager is immediately notified.

o Random Urine Test results are faxed or emailed to the case manager as soon as the agency has the results of the test.

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FUND: 001 GENERAL PROGRAM: B-SOBR Program




PROGRAM MANAGER: 0573 Beaverton Sobriety Opportunity for Beginning Recovery KAY RENFRO

Program Trends, Needs and Performance

This program, funded by a grant provided through the Oregon Department of Transportation, Transportation Safety Division, is in its third year of operation. Funding continues through the Federal Fiscal Year that ends September 30, 2014. We will be applying for a grant for the 2015 Federal Fiscal Year which begins October 1,2014.

Over the past year we have recognized a need for, mental health resources and fmancial assistance for treatment and UAs. We will be seeking further grant funded programs for these needs.

We have developed a job search plan for participants who are unemployed or who are employed temporarily or part time. We have connected with Goodwill Job Connections and with Work Source Oregon. Both agencies help participants with resume building, job search tools, and application basics. Work Source Oregon also offers classes in computer science with resume building to help participants maximize their skills to increase their marketability. Work Source Oregon also has ajob search program specifically for convicted felons . Our participants are required to work full time while in B-SOBR (or attend college full time) and these resources help them get started with the job seeking process.

Participants are required to have clean and sober housing. We have partnered with Fairhaven Recovery Homes for those needs. Fairhaven offers specified housing for women and children; and males that are at least 30 days sober. Residents are required to participate in house meetings, curfews, and accountability as well as proof of ongoing abstinence. Some participants get assistance for housing by using Access to Recovery, a grant funded agency that helps recovering alcoholics with fmancial difficulties. So far Access to Recovery has paid for participants to obtain eye glasses, medications, bus passes, clothing for interviews, and rental assistance.

We have found a couple of agencies that work on a sliding scale fee basis for participants with mental health issues. Most of our participants do not have health insurance so we found that the sliding scale mental health agencies would be the best fit for our participants. Lewis and Clark Community Counseling Center and Western Psychological provide these needs for our participants. '

Participants that do not have a High School Diploma or their General Education Diplomas (GED) upon entering the program are required to obtain one before they are eligible for graduation. Our participants are involved with Portland Community College and Beaverton Resource Center. Both offer GED skills classes, test prep courses, and English as a Second Language (ESL) classes at little to no cost. .

There will be ongoing monitoring to determine the trends and needs as we continue to develop the program.

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MUNICIPAL COURT • Court Services • Federal Dun Court Grant

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Transcript of MUNICIPAL COURT • Court Services • Federal Dun Court Grant