June 28, 2019 Jeff Bolton Multi/Tech Engineering 1155 13th Street SE Salem, OR 97302-2508 RE: Status of ANX 2019-01, CU 2019-04, & DR 2019-06 at 2145 Mollala Rd NE (Tax Lot 051W09B

00900); Accela record no. 971-19-000096-PLNG Dear Mr. Bolton: Staff reviewed the degree of completion of the Annexation (ANX), Conditional Use (CU), and Design Review (DR) consolidated application package for the subject property submitted June 7, 2019 and determined it incomplete as of June 28, 2019. I send this letter to clarify incompleteness and had intended it also to conform with Oregon Revised Statutes (ORS) 227.178(2) that regulates completeness; however, the Assistant City Attorney had counseled staff on January 16, 2018 that annexation requests are not subject to the 120-day deadline for final action per 227.178(8). This means that the 30-day completeness review window and the 120-day deadline are not applicable to annexation requests. The needed items are below. Section references are to the Woodburn Development Ordinance (WDO). Administrative Details A. Application form:

1. The tax lot field is missing the full map and tax lot number. 2. The mailing address in the landowner field doesn’t match the assessor record of landowner

mailing address. B. Narratives: Add page numbering to the annexation, conditional use, and Design Review

narratives.

Letter of Incompleteness – 2145 Mollala Rd NE – ANX 2019-01, CU 2019-04, & DR 2019-06 Page 2 of 12

Annexation C. Checklist item 4: A completed Petition for a Consent Annexation and Waiver of Time Limit form

is missing. D. Checklist item 5: Legal description and map:

1. DOR: The Oregon Department of Revenue (DOR) indicated via the enclosure (DOR 24-P250-2019) that it would reject the legal description and requests the applicant to: “Show Lot 3 Woodburn Fruit Tracts Label Molalla Rd Show Lot 5 Woodburn Fruit Tracts”. Staff recommends including “Oregon Highway 211” in the Molalla Road label.

2. ROW: City policy is for annexations to include the whole of adjacent rights-of-way (ROWs) not already within city limits. (This is not the same as “interjurisdictional transfer” of roads.) Include the Molalla Road ROW through the legal description.

3. Exhibits: Provide an ordinance-ready legal description: Label the legal description as Exhibit A and the accompanying map of the legally described territory to be annexed as Exhibit B.

E. Checklist item 6: A completed Certification of Registered Voters form is missing. F. Checklist item 8: The three service provider letters (SPLs) are missing. G. Checklist item 10: Three sets of mailing labels are missing. Conditional Use & Design Review

H. Legal lot of record (WDO 1.02): Revise the Design Review narrative to address 1.02 “Lot” by

demonstrating and illustrating that the subject property is a legal lot of record or, if not a legal lot, correct the situation per Oregon Revised Statutes (ORS) 92 by preparing to re-plat after City annexation and land use approvals but prior to redevelopment. (Were the lot to fail to conform in this regard it would not preclude redevelopment but simply be a minor legal issue to be resolved.) Because staff are not surveyors, provide a plan language explanation and summary of deed history, especially after land division regulations came to be. (See the “lot” definition.)

I. Use(s) (Table 2.02A): Revise the conditional use narrative to specify whether the conditional use (CU) request is for either a gasoline station or the whole group of “automotive maintenance and gasoline stations, including repair services” as worded in Table 2.03, Use B2.

J. Street improvements (3.01): Correct street improvements per Figure 3.01C are missing. 1. Planter strip: Because of the rural highway drainage ditch context, if the developer is

considering a stormwater swale within the ROW, staff would accept such a facility if at least as wide as the required planter strip and having street trees.

2. Transitions: Where the sidewalk reaches each point within ROW aligned with the side lot line, it will deflect 45 degrees and then connect to the existing highway asphalt with ADA-compliant transition.

3. PUE (Fig. 3.01C; 3.02.01B & C): a. Highway: The highway public utility easement (PUE) is missing. Add to at least the site

and civil plans (Sheets SDR1, SDR4, SDR8, SDR9, & SDR10). b. Future street (3.02.01A):

Letter of Incompleteness – 2145 Mollala Rd NE – ANX 2019-01, CU 2019-04, & DR 2019-06 Page 3 of 12

i. Delineate and note a PUE spanning the area of the future 72-ft wide Service Collector ROW corridor plus 10 ft (for two future 5-ft PUEs to remain streetside) resulting in an 82-ft wide PUE, which would cover much of the middle east-west drive aisle corridor. Add to at least the site and civil plans (Sheets SDR1, SDR4, SDR8, SDR9, & SDR10).

ii. Encroachments: Shift Building 8 south, which has at least 5 ft excess room compared to the fire safety minimum of 20 ft among new conventional apartment buildings, out of the 82-ft street corridor PUE. Move the carports out of the corridor, including the encroaching ends of carports in the north-south drive aisles.

iii. Because the proposal involves no re-plat, begin through the City Engineer the process to document PUEs leading to City Council acceptance and recordation with Marion County.

K. Utilities (3.02):

1. Future street: Private utilities can cross the future street corridor but are not to follow along its axis. Relocate the proposed east-west private potable water line from the corridor.

2. Partition: Staff is convinced that the property will later be partitioned to separate the gas station and apartment complex. Were this to happen, there would have to be two separate sets of sanitary sewer lines and laterals and two separate sets of potable water lines and laterals, a set each for the gas station and apartment complex. Also, the on-site lines serving the apartment complex would each have to be in a 16-ft easement (3.02.02C) where it traverses the gas station Parcel 1 to get to a landlocked apartment complex Parcel 2. For these reasons, revise the plans accordingly and place utilities as if partitioning. Staff encountered this problem when the landowner of the full-block Woodburn Station strip mall at 105 Arney Road attempted to partition after development – staff believes to facilitate sale – and the utility alignments proved such obstacles that he abandoned partition.

L. Drive-through (3.04.02): Is the drive aisle behind the convenience store and along the coffee shop a drive-through? If so, the drive-through fails to meet the drive-through provisions of 3.04.02. The applicant needs to revise accordingly: 1. Variance: Because staff believes the provisions are excessive, staff is open to and would

welcome variance requests to dispense with the required 8-ft bypass lane, sharpen the minimum turning radius from 25 ft (to 15 ft), and narrow the minimum lane width from 12 ft (to 10 ft) in that order of priority. One variance application and fee payment can cover multiple variance requests.

2. Outdoor dining: To buffer the paved area fronting the coffee shop from the drive-through, deflect the drive-through south by at least 3½ ft to create a minimum 3-ft wide curbed planter for a hedge or shrubbery. Also sharpen the turning radius of convenience store / coffee shop parking aisle south landscaped island because a wide radius is no necessary for the few exiting vehicles turning left towards the gas station interior and into the vast paved area between store and pumps; a radius between 5 and 15 ft would be sufficient.

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M. Driveway (3.04): 1. Width: Based on Fire Marshall guidance to staff during an internal meeting on June 24, the

driveway itself need not be 26 ft as long as drive aisles farther north near the apartment buildings provide the necessary aerial apparatus width. Narrow it to 24 ft or apply for a variance to 20 ft. Staff recommends applying for variances to lower the minimum driveway width to 20 ft and minimum drive aisle width from:

24 ft to 20 for two-way

10 for one-way with no parking stalls, and

16 ft one-way with parking stalls. Then, based on Oregon Fire Code (OFC), Sect. D103.1, Exception 3, make the east, north, and west drive aisle segments along the north apartment “island” be one-way counterclockwise at 16 ft wide. Reallocate the gained space (8 ft) to the island.

2. Throat: The throat is too short per Table 3.04A and Fig. 3.05B. The measurement point is the ROW line. Either lengthen or apply for a variance to a minimum sufficient for operations; staff would welcome such a variance request.

N. Cross access (Comprehensive Plan, Highway 99E Corridor Plan, & 3.04.03):

1. Lots: Provide physical cross access drive aisles up to the property lines for adjacent tax lots: 051W09B 00700 & 800, either 051W09B 1000 or 1100, and 051W08A 5200. (The parking setback of 3.05.02E.2. acknowledges a cross access scenario.)

2. Future street: The cross access points for Lots 700 and 5200 shall be at the ends of the middle east-west drive aisle that is the future street corridor. (Staff realizes this would remove parking stalls, but describes revisions elsewhere in this letter that would regain space to displace parking to the north “island” of apartments.)

3. Documentation: Delineate easements between the driveway and each cross access point and provide draft easement documents including provisions that landowners couldn’t later extinguish such easements without City assent.

O. TIA (3.04.05): As the Design Review narrative p. 3 notes, the applicant is yet to submit a traffic

letter or impact analysis (TIA). A TIA is required if the proposed development would exceed either threshold in 3.04.05A.

P. Parking (3.05): 1. Ratio: The minimum required ratio per Table 3.05A is (200 x 2) + ([4,077+760]/200 + [4

pumps x 1]) = 400 + (24.2 + 4) = 428.2 428. The site plans tabulate a deficit of 4 stalls; however, the site plans indicating 424 conflicts with the Design Review narrative indicating 432. Clarify.

2. Access way: An easy way to gain 2 stalls is at the central north rear. The access way crosses the north east-west drive aisle only to dead-end at the youth prison boundary. Removing the crossing and north ramp area gains about 20 ft of width, more than enough for 2 standard width stalls.

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3. Right-sizing: Consider applying for a Zoning Adjustment (up to 5% reduction per 5.02.06) or a variance to a right-sized ratio.

Staff recommends the applicant as an adjustment apply for a variance to right-size the parking ratio for the commercial component of the proposal. A precedent is Variance 2014-02 that the Planning Commission approved in 2014 for the Chevron gas station at 2990 Newberg Hwy / 993 Lawson Avenue. That development of a convenience store of 4,054 sq ft and six pump islands would have required (4,054 / 200) + (6 x 1) = 20.3 + 6 = 26.3 26 stalls. The approved number was 16 stalls, and parking has not been a public problem.

Based on the Institute of Transportation Engineers (ITE) Transportation Planning Handbook 2nd Ed. (1999), staff recommends that the applicant specify through the variance request to omit the pump island parking requirement and adjust the “retail area” parking ratio in Table 3.05A, Use 6. “Motor vehicle service”, from 1 per 200 sq ft (5.0 per 1,000) to 1 per 300 sq ft (3.3 per 1,000), which for the proposed convenience store and coffee shop of 4,837 sq ft combined would result in a minimum number of (4,837 / 300) = 16.1 16 stalls.

4. Compact (CU): Provide at least 80 stalls (up to the allowable maximum 20.0% of the minimum residential supply) as compact stalls per Table 3.05C, i.e. (7½ by 15 ft) and striped “COMPACT ONLY”. Consider applying for a variance to provide up to 60.0%.

5. Joint operations (CU): Commercial and residential parking appears comingled. Even without a partition that formally separates the two land use categories, staff sees a property managers’ turf war in the making about who can and can’t parking where and when and what parking each property manager will assert as its own and tow with a vengeance. How will vehicle circulation, striping, parking operations, and directional and stall signage work? What drivers can park where, when, and how would they know?

6. Overhang: Change all the outer site perimeter apartment parking standard size stalls from 19-ft length of pavement to 17 ft. This produces a 2-ft overhang of six-inch curbing and 1½ ft of landscaping as Fig. 3.05C allows. Reallocate the 4 ft to the three “islands” of apartments.

7. Mail carrier: Sheet SDR4 indicates a mail carrier parking stall in front of the mail gangboxes. Expect a condition to site a pole sign conveying that it’s open for resident and apartment complex visitor parking outside mail carrier hours, i.e. outside something much like Monday-Saturday 9 am to 5 pm., except that during carrier hours residents may park to check mail no more than for 5 minutes. After hours, parking is unrestricted. By the way, based on staff experience and the Director’s opinion, residents will simply park in one, two, or three cars long along the east side of the drive aisle in the afternoon to get mail. Allowing short use of the stall would help mitigate this.

Q. Double striping (3.05.02K): Each parking stall must be double-striped; Figures 3.05B and 3.06C

show clear examples. Either illustrate on the site plans or make a clear general note on the plans; staff recommends the former because contractors, who read plans literally when they do read them, will know to stripe as such in the field. For clarity, note that it isn’t necessary to stripe the side of a stall bordered by something other than another parking stall, such as a landscaped island or an adjacent hatch striped ADA/handicap stall circulation area.

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R. Bicycle/bike parking (3.05; CU):

1. Provide 204 stalls: 200 for the apartments, 2 at the coffee shop, and 2 within the front yard parking setback on the east side of the access way.

2. Place residential bicycle parking at the recreation building, along the bicycle/pedestrian path, and within 50 feet of building entry stairwells measured from where a stairwell walkway intersects the building main wall plane.

3. Shelter at least half of the residential supply and half of the commercial supply.

S. Drive aisles (Table 3.05C; OFC Appendix D): Narrow all drive aisles in excess of 26 ft to no more than that.

T. Trees, existing (1.02, 3.06.07, & CU): 1. Clarify: There are discrepancies among Sheets SDR1, SDR2, SDR4, & L1.1 about existing trees

and preserved trees. Provide clear and consistent species, caliper or diameter at breast height (DBH), and condition for all trees, especially those in the half-street ROW and the proposed front yard. Based on staff site visits, it seems at least three trees are Significant Trees per 1.02 and 3.06.07.

2. Significant Trees: Preserve the tallest tree, which appears to lie between the proposed gas pump canopy and convenience store. The staff working assumption guided by City of Portland Title 11.60.030 standards is that an RPZ is a radius of 1 ft for each inch of tree diameter. Title 11 Figure 60-1 also guides by indicating an RPZ could withstand up to 25% encroachment. The site and proposed layout might be able to accommodate shifting of proposed improvements to preserve the tree while meeting other site planning objectives; provide a drawing with measurements demonstrating either outcome. If necessary, staff would prohibit the coffee shop drive-through to gain more room.

U. Trees, new (3.06; CU):

1. South front yard: Sheet L1.1. shows no front yard trees. Add at least 1 per 50 ft of frontage (front lot line), which equals 5 trees.

2. East side yard: Add within the site perimeter planter trees to equal at least 1 per 60 ft of east side lot line, which equals 16 trees.

3. West side yard: Add within the site perimeter planter trees to equal at least 1 per 60 ft of west side lot line, which equals 12 trees total. (This measures the westerly of the two offset west lot lines.) This number is in addition to what trees are in adjacent islands.

4. North rear yard: Add within the site perimeter planter trees to equal at least 1 per 60 ft of north rear lot line, which equals 8 trees.

5. Overlaps: Because site perimeter segments overlap, each tree within an overlap can count twice, once towards each segment.

6. Tree islands: Tree islands are to be at least 6 ft wide insides of curbing and have a total area within curbing no less than 87 sq ft, and each parking aisle island and aisle cap is to have a tree. In the residential north-south drive aisles, shift the tree islands nearest the ends of the future street and along the site perimeter to come close to the boundaries of a 72 ft corridor (at or just beyond 36 ft from centerline of drive aisle).

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7. Coniferous: At least 10.0% of all trees (existing and new) are to be of coniferous / evergreen species.

V. Landscaping (3.06):

1. PUs (Tables 3.06A & B:): L1.4: Revise the Sheet L1.4 to provide a table of yard types and plant units (PUs). The landscape plan legend needs to indicate into what size categories the proposed tree and shrub species fall in order to know how many PUs to assign to each instance of a species. Please also provide, ideally as a separate simple and diagrammatic sheet showing the whole site, an outline of each of the four yards as defined under 1.02 “yard” and for each of the four indicate yard size, minimum required PUs, and proposed number of PUs. Yards overlap, so each of the four site corners has an overlap that the applicant can double-count.

2. Minimum sizes (Table 3.06B): Revise the Sheet L1.4 “plant palette” so that the minimum size for trees is a choice of 2-inch caliper or 10-ft height.

3. Headlight screening (CU): Screen all head-in parking stalls facing apartments with 3½-ft evergreen hedge or shrubbery. This would apply to almost all residential stalls except those facing the site perimeter.

W. Recycling and trash enclosures:

1. Commercial and residential: Provide more details per 3.06.06B for both enclosures. Move enclosure details to a separate sheet titled “Trash Enclosures”.

2. Gates: Because the proposed gates are fencing, the fencing must also be coated per 2.06.02D.2.

3. Color: Provide at least two colors and place the darker color along the bottom, extending up to cover three full courses of concrete masonry unit (CMU), assuming that construction material. Within the residential enclosure, provide a side entry gap of between 3 and 4 ft, i.e. omit the pedestrian gate itself.

4. Texture: Scoring, texture, or pattern on at least 80% of the surface. Make the sixth course from the bottom be smooth face CMU, about the height of elbows when carrying a box.

5. Articulation: Horizontal and vertical articulation. Staff reads subsections B.3. and 4. such that piers / engaged columns with pier caps are an easy way to meet these subsections. Below is a photo example of such articulation in a freestanding wall:

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For the commercial trash enclosure of typical perimeter length, two front piers should be sufficient for “intervals of not more than 40 feet”. For the large residential one, it appears four piers, one at each corner, would suffice.

X. Architecture (3.07; CU):

1. Commercial / convenience store and coffee shop: a. Building elevations are missing. Provide also floor plans. b. Provide much the same architecture as in the January 9, 2019 memo “Pre-app: Proposed

Gas Station at 2600 Newberg Hwy / OR Hwy 214 (Tax Lot 052W12DB 03700) (PAPP 2018-19)” which staff copied and provided to the applicant following Pre-App PRE 2019-08 for the subject property. Staff can provide a copy again to the applicant.

2. Residential / apartments: a. The maintenance Building 19 removes the bath and living room windows for the west

ground floor units in directly adjacent Building 3. Alter this situation by making the maintenance building an outbuilding.

b. Provide similar to the incompleteness letter for Design Review DR 2019-04 5th Street Apartments at 1220 5th Street, including:

i. Window proportions: To make all horizontal windows, which are along bathrooms, to be either square or vertically proportioned. Glass may be translucent if privacy is a concern.

ii. Window numbers: To add windows the same as for DR 2019-04 incompleteness letter item Q.2. (p. 6), i.e. add second windows in most bedrooms and a window at most building jogs. Staff can mark the floor plans if requested. Working assumptions are that the windows would be of similar 5 ft height as are most of the other proposed windows.

iii. Also add windows to bathroom vanity rooms, translucent if need be. iv. Screens: To indicate on the elevations insect screens on all windows that are

operable.

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Y. Common area (3.07.06): 1. Benches: Provide two more and next to the clubhouse. All benches are to be at least 6 feet

wide. 2. Indicate on a site plan sheets or sheet what space counts towards 3.07.05B.2.c.(2) and to

make clear what the Design Review narrative describes (p. 5).

Z. Site planning & urban design (CU): 1. Public/ROW/street:

a. Illustrate and provide 8-ft sidewalk, a planter at least 8 ft wide, and a total number of street trees at 1 per 30 ft of frontage. Place one of the trees at the west side of the access way.

b. Point of beginning: Because the half-street ROW is in excess, start half-street improvements at a point from the ROW line such that, were the City long-term to obtain and improve the highway into a “complete street” it could add an 8-ft parking lane without needing to bust curbing and displace street trees and sidewalk.

2. Access way / bike/ped path: a. Commercial: Move the 10-ft access way west from the pumps and merge with the

convenience store / coffee shop 6-ft walkway. Make the access way at least 12 ft between the convenience store front wall and edge of curbing. Join this access way north across the east-west drive aisle to the apartment walkway system. Add wheel stops to adjacent stalls per 1.02 “access” and 3.05.02H..

b. Residential: i. Following the above commercial revisions, to re-join with the apartments access

way segment, first shift Building 2 north to 20 ft from Building 3. Second, keep the curb-tight walkway along parking, narrowing it to 4 ft and keeping the wheel stops. Place an 8-ft planter strip along the north side of the walkway. Route the 10-ft access way west between the north side of the planter strip and the south side of Building 2. Provide a spur connection between walkway and near the bend of the access way.

ii. Swap Buildings 3 & 4 in order to shift the path west and get a straighter crossing of the drive aisle.

3. Commercial / convenience store and coffee shop: a. Coffee shop closer to sidewalk: Reduce the vehicular area setback from 15 ft to 5 ft,

identical to the minimum 5-ft PUE. Shift the convenience store / coffee shop and its cluster of improvements south while also accommodating the deflection described above. The westerly front yard might be 8½ ft to allow a drive-through deflected by 3½ ft to transition the front yard from 8½ to 5 ft along the east.

b. Illustrate a 5-ft wide hatched or zebra striped walking route from along either the north or south side of the pump islands to the point on the access way aligned with the convenience store entrance. Shift the ADA/handicap parking stall and its striped circulation area so the area can double as a walking route segment.

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AA. Access way: 1. Trees: Alter all the access way (bike/ped path) crossing landings so instead of having narrow

islands on each side, each too narrow for a tree, shunt all the room to the west sides to make each west side big enough for a tree. Place a tree in each.

2. Speed tables / raised crossings: Give civil engineering details about the raised walkway crossings (materials, height, slopes, and striping if any). Staff is inclined to condition dyed concrete pavers or stamped dyed concrete within the table areas.

3. Coffee shop: Provide dyed concrete pavers or stamped dyed concrete within the area of pavement in front of the coffee shop and up to the convenience store main wall plane.

4. Straightening: Meander less the path segments between Buildings 9 & 10 and 13 & 14. Let it jog where buildings jog. Keep each path edge at least 10 from building main wall planes; dimension each distance. Let patio slabs come close but no closer than 4 ft.

5. Shoulders: The path is to have 1-ft shoulders. 6. Width: The developer may taper the proposed 10-ft path to 8 ft at 2:1 ratio where it passes

between two buildings each on either side; when staff met with the Fire Marshal, given the proposed layout he did not indicate that the path need be 10 ft for one-way fire apparatus access based on Oregon Fire Code (OFC) Sect. D1.03, Exception 2. (Each building is within 150 ft of a drive aisle.)

BB. Walkways:

1. Zebra striping: Show zebra striping for all walkway crossings of drive aisles (instead of two parallel bars).

2. Connect the access way and recreation building rec room south patio with a 6-ft spur walkway.

CC. Buffering (CU): 1. Shift Building 2 farther away from the gas station. 2. Along the south side of Building 2, provide more trees and shrubs. As a starting point for

discussion, refer to City of Portland Title 33.248.020C “L3, high screen”.

DD. Setbacks among apartment buildings: The 20-ft minimum distance among buildings for conventional multi-family construction related to fire safety may be overestimated on the drawings. Sheets SDR4 & SDR5 show measurements to edges of patio slabs, not building main wall planes or balcony or fire riser room projections. Shrink interior yards among buildings to 20 ft to reallocate space to yards along walkways and the path corridor. Revise notated measurements.

EE. Gas pump operations and vehicle circulation: 1. Is there a fuel pump canopy? Will it be no more than 14 ft high from grade to ceiling? 2. Are there any of air pump, vacuum, and propane stations? Where? 3. Is the site plan to be read literally as four islands with one pump each or would each island

have two pumps? How many nozzles (e.g. vehicle stations) per pump?

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4. Staff believes the one-way circulation through the pumps should go south, not north, because the gas station layout suggests generally counterclockwise movement from the driveway to the pumps or convenience store and back to the driveway.

5. Provide a drawing including striping indicating on-site traffic flow that lessens resident and customer drivers from blocking, delaying, and frustrating each other. To this end: a. Because of the revised access way (described elsewhere), there is 4 ft of extra room to

shift west the island of fuel pump improvements. b. Because most of the city and its amenities are west of the site, the single revised access

way will be enough for bike/ped access for the whole development and so the applicant may remove the proposed east side walkway connection to the sidewalk. (The few travelers to and from the east would go a little farther.) This gains 3-5 ft. Use the expanded east side to fit in general counterclockwise circulation:

i. A single northbound through lane from driveway to apartments; ii. A single southbound through lane from apartments driveway;

iii. Make the vehicular area north of the fuel pumps and west of the driveway one-way west. Keep the northerly part as a through-lane and parking queuing area and the southerly part as the pumps queue or queues;

iv. Make the drive aisle between the pumps and the convenience store / coffee shop one-way south / outbound; and

v. Make the drive aisle south of the fuel pumps one-way east / outbound. vi. Where the west north-south drive aisle meets the convenience store, it would

remain two way until reaching the drive aisle between pumps and store. c. While keeping the fuel pump area behind the plane of the south wall of the coffee shop,

shift south to get more room for queueing. Try to site it so none of the canopy edge or southernmost vehicles parked at pumps would be past this plane.

FF. Curb radii: All curb radii are to be no more than 15 ft each, excepting designated fire lanes

needing wider radii per Oregon Fire Code (OFC) Appendix D and drive-thru radii either per WDO 3.04.02 or as approved by variance. Where such wider radii are necessary, the area of the difference between the wider radii shall be improved as stamped concrete mountable curbing. The curbing is to be concrete pavers or stamped concrete. Photo examples of the general idea are below:

Example 1 Example 2

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GG. Street addressing: As part of addressing, each apartment building is to be lettered. (The

recreation and maintenance buildings can be Buildings 1 & 2.) Start with A at the northwest building, go right to Building C at the northeast, and follow an S-shaped route by dropping south from C and designating Building D and moving to the left and so on. Skip the letters “I” and “O”. The southwest building would be end up being Building S.

HH.Public Works: See enclosed comments. In closing, please provide to my attention all revised and new materials both in print (3 copies) and in Adobe PDF files. Acceptable print sizes are letter, ledger, and 24” x 36” plan size. You may email the PDF files if the total attachments remain under 10MB in size. Any of a burned CD, USB thumb drive, or use of a file sharing website are also acceptable means to convey electronic files. This letter isn’t exhaustive. City staff have made good faith effort in this first completeness review and might yet find need for additional or revised information as overall review of this project continues. Please contact me at (503) 980-2485 or colin.cortes@ci.woodburn.or.us with questions. Sincerely,

Colin Cortes, AICP, CNU-A Senior Planner Enclosures: Oregon Dept. of Revenue (DOR) Boundary Change Preliminary Review 24-P250-2019 Public Works comments Cover Sheet SDR1

cc: Chris Kerr, Community Development Director

Dan Handel, AICP, Associate Planner Dago Garcia, P.E., City Engineer Vicki Spitznogle, Administrative Specialist Sarah Bishop, Director of Business, Woodburn School District

file(s): ANX 2019-01, CU 2019-04, & DR 2019-06; Accela record no. 971-19-000096-PLNG; Multi/Tech Job #

6855

Senior PlannerCity of WoodburnCommunity Development Services270 Montgomery St.Woodburn OR 97071

Cadastral Information Systems UnitPO Box 14380

Salem, OR 97309-5075fax 503-945-8737

boundary.changes@oregon.gov

Prelim

inar

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iew

DOR 24-P250-2019Boundary Change Preliminary Review

June 24, 2019

Documents received: 6/12/2019From: Jeff Bolton

This letter is to inform you that the Description and Map for your planned Annexation to the Cityof Woodburn (2145 Molalla Rd) in Marion County have been reviewed per your request. TheyDO NOT MEET the requirements for use with an Order, Ordinance, or Resolution in accordancewith ORS 308.225.

Show Lot 3 Woodburn Fruit TractsLabel Molalla RdShow Lot 5 Woodburn Fruit Tracts

If you have any questions please contact Robert Ayers, 503-983-3032

Woodburn Eastside Apartments Public Works

June 27, 2019

CONDITIONS OF APPROVAL:

1. The Applicant, not the City, is responsible for obtaining permits from state, county and/or

federal agencies that may require such permit or approval. All work within the Oregon

Department of Transportation (ODOT) right-of-way requires the applicant to obtain

approval and permits from ODOT.

2. The Applicant shall obtain approval from the Oregon Department of Transportation (ODOT) for the storm drainage analysis that will impact ODOT’s system. Provide storm drainage analysis for detention and conveyance system. The storm drainage hydraulic analysis shall comply with both ODOT and City’s requirements.

3. Construct private storm sewer system, including detention facilities in accordance with the approved plans and drainage report. . All required on-site detention area for the runoff from this site will need to be provided in accordance with the hydraulic analysis. All on-site detention areas shall be maintained by the property owner in perpetuity.

4. Applicant to provide for the installation of all franchise utilities and shall provide any

required easements for these facilities. All permanent utility services to the development

shall be underground.

5. All City-maintained facilities located in private property shall require a minimum of 16-foot

wide utility easement conveyed to the City by the property owner. This is the applicant’s

responsibility to provide, not the City’s. Utilities of unusual depth, size or location may

require a larger width.

6. Department of Environmental Quality Erosion Control 1200C permit will need to be

obtained for this development prior to City issuance of permit.

7. Final review of the Civil Plans will be done during the building permit application. Public

infrastructure will be constructed in accordance with plans approved by public works and

ODOT.

8. If required a Permit from the Oregon Division of State Lands and US Army Corps of

Engineering will need to be obtained to mitigate/delineated wetlands. This shall be

obtained prior to city issuance of permit.

9. Provide and record the required right-of-way dedication, public utility easements, and

waterline easements prior to building permit issuance.

10. Provide street lighting plan and design for review to the City and ODOT.

11. Provide street striping and signing plan for ODOT’s approval.

12. The Applicant, by this Development, shall not cause storm water runoff to be impounded

on adjacent properties.

13. All sewer mains are a gravity system and the termini of sewer lines locations and depths shall be such that it is suited for future extensions to adjoining areas. Extend sanitary sewer main to easterly property line, end line with a manhole.

14. All sanitary sewer laterals serving the proposed developments are private up to the main line.

15. The water mains serving this development shall be a looped system, shall be sized in

accordance with flow and fire protection requirements.

16. Fire hydrants locations and fire protection requirements shall be as per the Woodburn Fire

Districts and City of Woodburn requirements.

17. Actual fire hydrant locations and in-line valving locations shall not be determined until the

construction final plan review.

RECOMMENDATIONS:

1. Each future lot, if property is subdivide, shall have its own water service connection to the

main, and sewer lateral connect to the main.

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WOODBURN VICINITY MAP

Owner / Developer:

I AND E CONST.9550 SE CLACKAMAS RD.CLACKAMAS, OREGON 97015PHONE: (503) 655-7933

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0'1 INCH

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JOB #

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Scale:

PH

. (503) 363 - 9227 FAX (503) 364-1260

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WOODBURNEASTSIDE

APARTMENTSSEC. 09, T. 5 S., R. 1 W., W.M.

CITY OF WOODBURNMARION COUNTY, OREGON

SHEET INDEX

SDR1 - COVER SHEET

SDR2 - EXISTING CONDITIONS PLAN

SDR3 - ANNEXATION PLAN

SDR4 - PRELIMINARY SITE PLAN

SDR5 - PRELIMINARY SITE PLAN

SDR6 - PRELIMINARY OPEN SPACE PLAN

SDR7 - PRELIMINARY PHOTOMETRIC PLAN

SDR8 - PRELIMINARY DRAINAGE PLAN

SDR9 - PRELIMINARY SANITARY SEWER PLAN

SDR10 - PRELIMINARY DOMESTIC WATER AND FIRE SERVICE

PLAN

L1.1 SCHEMATIC LANDSCAPE PLAN

L1.2 SCHEMATIC LANDSCAPE PLAN

L1.3 SCHEMATIC LANDSCAPE PLAN

L1.4 LANDSCAPE NOTES & DETAILS

EXPIRES: 06-30-2019

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