Multipurpose Tents

26th October 2017

Peta Barns, Bo Strange Sorenson, Pablo Panadero, Jose Miguel

Delgado, Kaat Boon

Agenda

• Introduction to UNICEF

• Multipurpose Tents - how they are used?

• The UNICEF tender process

• Next steps…

• Questions and Answers

3 Introducing UNICEF

1946Food for Europe

After WWII, European children face famine and disease.

The United Nations International Children’s Emergency Fund (UNICEF) is

created to provide them with food, clothing and health care.

2016UNICEF procures over $3.519 billion

(USD) in supplies in 108 countries. Of this $379.1 million is for emergency

supplies.

3 Introducing UNICEF

Uses of Multipurpose Tents

• Multipurpose tents can be used for :

– Schools

– Hospitals

– Feeding Centres

– Office space

– Meeting Rooms

– Treatment centres

8 Categories of Requirements were identified…

Supply chain: made available through offshore procurement;

Climate: suitability in relation to the climate conditions of a context;

Hazards: suitability in relation to the hazards a context is exposed to;

Structural functionalities: as buildings, the user perspective;

Durability and Maintenance: performance throughout its use in a response;

Post Operational Management: once they are no longer needed;

Cost: throughout the supply chain and while in use;

Timeliness: timely deployment and making ready-for-use

UNICEF Guiding Procurement Principles

Promotion of objectives of UNICEFFulfilling the mandate, goals and objectives

Fairness, integrity and transparency through competitionClear & appropriate regulations/rules applied to all suppliers, fair process,

equal treatment of suppliers, transparent system

Economy and effectivenessMeet requirement in terms of quantity, quality, timeliness at the right place.

Economy=minimize cost, Effectiveness=meet end-user interest.

Best value for moneyConsider the optimum combination of factors in meeting the end user needs;

BVM does not mean lowest cost but best ROI.

Contents of the RFP

1. Bid Form

2. Item Schedules

and specifications

3. Specific Terms and Conditions

4. Special Notes

including Purpose of the tender

5. Instructions to Bidders

6. UNICEF General

Terms and Conditions

7. Annexes

- TPP

- Technical form

- Sample Criteria

- Commercial Form

RFP evaluation overview

• RFP evaluation composed of following stages:

i. Technical evaluation of proposals

ii. Preliminary commercial evaluation

iii. Technical evaluation of samples

iv. Lab testing

v. Field trials

vi. Final commercial evaluation and award

• Adjudication & Award Recommendation – Contracts Review Committee

• Contract (LTA) Finalization and Issuance

How to provide an offer

• Review all the documents provided

• Provide a technical and commercial proposal before the 4th of December 2017

• Provide a sample of item 0020 48 m2 multipurpose tent and Add-Ons before the 10th of January 2018

• Be ready to submit within 2 weeks 1 additional sample of item 0020 (2A, 2B) and Item 0010 (1A) for Lab testing

• Be ready to submit 3 additional samples of item 0020 for field testing

What documents should be included in the technical and

commercial proposal

• A completed and signed Bid Form, page 3 of the RFP document

• Commercial ProposalA completed Annex 4 Commercial Information Sheet

Additionally bidder’s format may be submitted

• Technical ProposalA completed Annex 2 Technical Evaluation criteria Sheet

Any certificates, drawings, designs, photos, etc. bidders may consider necessary for evaluators to asses the information provided in the completed Annex 2

Evaluation Process

Technical

Submissions consisting of a technical proposal and a sample qualifies for technical evaluation.

Submissions meeting the minimum score of 318 qualifies for commercial evaluation.

Commercial

Top 5 highest scored submissions (tech & comm 70/30 weighting) qualifies for sample evaluation.

CPH Sample

Submissions failing to meet minimum score of 72% are excluded until a total of 5 submissions are qualified for lab testing.

Laboratory

Evaluation Evaluation Evaluation Triage

Submissions failing to meet the min. wind resistance requirement of 80 kh/h are excluded.

Lab results will be

documented and included to

the final scoring con-

stituting 60% of the sample

test.

Field trial results will be

documented and included to the

final scoring constituting 40% of

the sample test.

Laboratory

Testing

30%20%

evaluations

Field Trial

60% 40%

Sample Evaluation 50%

The final results will be based on: Technical Evaluation 20% - Commercial Evaluation 30% - Sample Evaluation 50% (60% lab test - 40% field trial test)

RFP Submissions

Submission of Samples

Technical Triage Technical Evaluation• Annex 2 Technical Evaluation

Criteria Sheet• Annex 2 Technical Evaluation Criteria Sheet

Next Steps…

• The TPP will remain indefinitely on the UNICEF website as an information source.

• Date of submission of technical and commercial submissions is 4th December 2017

• Date of submission of samples is 10th January 2018

• Award of LTA to at least 2 suppliers.

• All comments and questions should be sent to jdelgado@unicef.org

• Questions?

Thank You!