MSProject_Structure_for_PMP_Processes_and_Resources_to_5th_Level

ID Task Mode

Task Name Duration Start Finish Predecessors Resource Names

1 Project Management Lifecycle 1855 days Mon 11/17/14Fri 12/24/212 Initiating Project 30 days Mon 11/17/14Fri 12/26/143 Project Integration Management 30 days Mon 11/17/14Fri 12/26/144 Technical Proposal Development 30 days Mon 11/17/14Fri 12/26/145 Develop Traceability Matrix from SOW/ 3 days Mon 11/17/14Wed 11/19/146 Reformat SOW into MS Excel 1 day7 Add colums for ID's, traceability

forward and backward, status and date of completion

1 day

8 Use pivot charts to consolidate data quickly to find areas in need of

1 day

9 Develop High Level WBS 4 days10 Develop Staffing Plan 4 days11 Post‐Award Review Award Document in lig3 days Tue 12/16/14 Thu 12/18/1412 Identify areas where final document migh1 day13 Identify Stakeholders (GDIT Functional Ar1 day14 Using the GDIT SBP‐INS‐5.1.1 Project Ma 1 day15 Post‐Award Kick Off (PM) 2 days Wed 12/17/14Thu 12/18/1416 Coordinate 2 Kick Off Meetings 2 days Wed 12/17/14Thu 12/18/1417 With USG or other client 1 day18 With GDIT internal stakeholders 1 day19 Project Human Resources Management 1 day Mon 11/17/14Mon 11/17/1420 Acquire Project Team 1 day Mon 11/17/14Mon 11/17/1421 Identify any SCA position requirements o1 day Mon 11/17/14Mon 11/17/1422 Leave accrued if hired from previous in23 PLCs for special benefit pools24 Work Staffing Structure 1 day Mon 11/17/14Mon 11/17/1425 Develop Hiring Matrix Sheet26 Generate Contingency PERSREQs prior27 Send the resume announcements from28 Generate contingency PERSREQs (for fas29 Screen Résumés30 Conduct Interviews and Technical Screen31 Project Communications Management 1 day Mon 11/17/14Mon 11/17/14

ID Task Mode


32 Identify Stakeholders 1 day Mon 11/17/14Mon 11/17/1433 Client (US Government) 1 day Mon 11/17/14Mon 11/17/1434 Contract Officer (KO)35 Contract Officer's Representative (COR36 Command Being Supported37 GDIT Functional Groups 1 day Mon 11/17/14Mon 11/17/1438 Contracts39 Subcontracts40 Finance41 Billing42 Human Resources43 CCI PMO 1 day Mon 11/17/14Mon 11/17/1444 Program Manager45 Program Analyst46 Deployment Coordinator (if project OC47 On Site Project Team 1 day Mon 11/17/14Mon 11/17/1448 Project Manager or Site Lead49 Program Analyst (if OCONUS and appli50 Adopt Accounting and Document

Management Protocols to Contract 1 day Mon

11/17/14Mon 11/17/14

51 Set up in Oracle (Contracts/Finance)52 Set up PM tools (PA) 1 day Mon 11/17/14Mon 11/17/1453 Build Shared Drive Folder using CCI

Conventions and conforming filing to 54 Establish Tracking and AdminTools 1 day Mon 11/17/14Mon 11/17/1455 Develop Hiring Matrix Sheet56 Invoices57 Database & PWA Template58 Set Up Calendar Reminders (CDRLs, In1 day Mon 11/17/14Mon 11/17/1459 OY Turnover Tasks: 1 day Mon 11/17/14Mon 11/17/1460 Contract Charging Set Up / Spend61 PWAs / LOAs62 Set up SharePoint Site (Section SP Admin

ID Task Mode


63 Planning Project 7 days Tue 12/16/14 Wed 12/24/1464 Project Integration Management 7 days Tue 12/16/14 Wed 12/24/1465 Develop Project Management Plan 7 days Tue 12/16/14 Wed 12/24/1466 Technical Proposal is the PMP 1 day Tue 12/16/14 Tue 12/16/1467 Conform PMP to SOW; identify vague 68 Conform PMP to Award Document; ide69 Refine PMP Execution Planning to Meet 70 Establish procedures for validating & do71 Refine PMP using GDIT CPF Guidelines72 Project Scope Management 6 days Tue 12/16/14 Tue 12/23/1473 Plan Scope Management 6 days Tue 12/16/14 Tue 12/23/1474 Check Original Proposal Development75 Document plans for how project scope s1 day Tue 12/16/14 Tue 12/16/1476 Develop Scope Management Plan77 Develop Requirements Management P78 Collect Requirements 2 days Tue 12/16/14 Wed 12/17/1479 See Original Proposal Development80 Collect Evolved Conditions Details (Disco81 If not already done, assemble a Requirem82 Define Scope 2 days Tue 12/16/14 Wed 12/17/1483 Reconcile vague expectations and unclea84 Develop a project scope statement deta85 Sign off on Project Scope Statement(s) w1 day Tue 12/16/14 Tue 12/16/1486 Product scope description87 Project deliverables88 Project exclusions89 Product acceptance criteria90 Project constraints (e.g. dependencies91 Project assumptions92 Refine WBS 2 days Tue 12/16/14 Wed 12/17/1493 Original Proposal Development (Traceab94 Determine Potential WBS Adjustments R95 Generate the WBS and Scope baseline (M

ID Task Mode


96 Project Time Management 1 day Tue 12/16/14 Tue 12/16/1497 Define Activities 1 day Tue 12/16/14 Tue 12/16/1498 Check Proposal Against Discovery99 Post‐Award CDRL Refinement100 Sequence Activities 1 day Tue 12/16/14 Tue 12/16/14101 Check Proposal Against Discovery102 Post‐Award CDRL Refinement103 Estimate Activity Resources 1 day Tue 12/16/14 Tue 12/16/14104 Check Proposal Against Discovery105 Develop Spend Plan (activities drive costs106 Estimate Activity Durations 1 day Tue 12/16/14 Tue 12/16/14107 Check Proposal Against Discovery108 Post‐Award CDRL Refinement109 Develop Schedule 1 day Tue 12/16/14 Tue 12/16/14110 Check Proposal Against Discovery111 Post‐Award CDRL Refinement (MS Projec112 Project Cost Management 1 day Tue 12/16/14 Tue 12/16/14113 Estimate Costs 1 day Tue 12/16/14 Tue 12/16/14114 Review Cost Proposal115 Determine Budget 1 day Tue 12/16/14 Tue 12/16/14116 Develop Spend Plan117 Project Human Resources Management 30 days Tue 12/16/14 Mon 1/26/15118 Develop Human Resource Plan 30 days Tue 12/16/14 Mon 1/26/15119 Coordinate with Recruiters & GDIT HR o 1 day Tue 12/16/14 Tue 12/16/14120 Coordinate with HR and Finance for an121 Coordinate Deployment of New Hires w 1 day? Tue 12/16/14 Tue 12/16/14122 AKO Application123 SPOT124 TASS/CVS125 Passports & Visas126 Relocation Packages 1 day? Tue 12/16/14 Tue 12/16/14127 CWT Travel Coordination128 CRC Coordination

ID Task Mode


129 Pro‐Forma Management130 Corporate AMEX application131 GDIT Badge Request132 Provisioning Request133 Map New Hire in Oracle (Contracts)134 Request work location code135 Project Communications Management 1 day Tue 12/16/14 Tue 12/16/14136 Plan Communications 1 day Tue 12/16/14 Tue 12/16/14137 Post Award Kick Off Meeting (see initiat138 Establish KO Conference Call Schedule 1 day Tue 12/16/14 Tue 12/16/14139 Send out Outlook Calendar Appointme140 Establish CCI Conference Call Schedule 1 day Tue 12/16/14 Tue 12/16/14141 Send out Outlook Calendar Appointme142 Project Risk Management 1 day Tue 12/16/14 Tue 12/16/14143 Plan Risk Management 1 day Tue 12/16/14 Tue 12/16/14144 Check Proposal Against Discovery145 Identify Risks 1 day Tue 12/16/14 Tue 12/16/14146 Check Proposal Against Discovery147 Perform Qualitative Risk Analysis 1 day Tue 12/16/14 Tue 12/16/14148 Check Proposal Against Discovery149 Perform Quantitative Risk Analysis 1 day Tue 12/16/14 Tue 12/16/14150 Check Proposal Against Discovery151 Plan Risk Responses 1 day Tue 12/16/14 Tue 12/16/14152 Check Proposal Against Discovery153 Project Procurement Management 5 days Tue 12/16/14 Mon 12/22/14154 Plan Procurements 1 day Tue 12/16/14 Tue 12/16/14155 Check Proposal Against Discovery156 Execute Procurement Planning 5 days Tue 12/16/14 Mon 12/22/14157 Draft Purchase Requests 158 Work with Subcontracts for Drafting Subc159 Executing Project 1304 days Wed 12/17/14Mon 12/16/19160 Project Integration Management 1304 days Wed 12/17/14Mon 12/16/19161 Direct and Manage Project Execution 1304 days Wed 12/17/14Mon 12/16/19

ID Task Mode


162 Coordinate With On‐Site Leads for Requi163 Refine PMP Execution to Meet Evolving C164 Generate and Deliver CDRLs at Program M165 Execute MOD Changes166 Project Scope Management 1304 days Wed 12/17/14Mon 12/16/19167 PgM & PjM coordinate to identify/resolve u168 Redirect outside scope innovation to the Ch169 Listen for events and discussions between

Project Management and Command or 170 Regularly revisit verify scope outputs and di171 Implement finalized MODs172 Project Time Management 1304 days Wed 12/17/14Mon 12/16/19173 Supervise Schedule 1304 days Wed 12/17/14Mon 12/16/19174 Maintain Project Schedule (if applicable)175 Labor Time Recording 1 day Wed 12/17/14Wed 12/17/14176 Issue Project Work Authorizations 1 day Wed 12/17/14Wed 12/17/14177 Current (2014) version of BPM PWA178 Use database/merge to template pr179 Maintain Timecards180 Submit Labor Corrections through BPM1 day Wed 12/17/14Wed 12/17/14181 Obtain EI from Finance and reforma182 Build workbook to map the changes183 Use excel template from BPM to up184 Download PSR from PM Portal for d185 Submit labor correction, notify emp186 Track the request to make sure it do187 Project Cost Management 1304 days Wed 12/17/14Mon 12/16/19188 Maintain Spend Plan189 Collaborate with Finance for reconciliation o190 Process and approve travel claims191 Process USG Invoices192 Process and Track Vendor Invoices193 Project Quality Management 1304 days Wed 12/17/14Mon 12/16/19

ID Task Mode


194 Perform Quality Assurance 1304 days Wed 12/17/14Mon 12/16/19195 Execute QA steps for preventive mainten196 Project Human Resources Management 1304 days Wed 12/17/14Mon 12/16/19197 Maintain Project Team 1304 days Wed 12/17/14Mon 12/16/19198 Work Replacements & Backfills 1 day Wed 12/17/14Wed 12/17/14199 Hiring Matrix Maintenance200 Copy original PERSREQs201 Build PWA Process if BPM process not ad1 day Wed 12/17/14Wed 12/17/14202 BPM PWAs (for domestic use only)203 Add tables to existing CCI Database (or204 Build project database205 Set up PWA template with mail merge206 Maintain Required Training and Certs207 Train and Deploy New Hires 1 day Wed 12/17/14Wed 12/17/14208 GDIT Corporate Processes (timekeepin209 Import/Export Compliance210 Balance leave requests with corporate po211 Develop Project Team 1304 days Wed 12/17/14Mon 12/16/19212 Project Specific Orientation & Training213 Conduct Regular Team Meetings to Raise214 Project Communications Management 1304 days Wed 12/17/14Mon 12/16/19215 Distribute Information 1 day Wed 12/17/14Wed 12/17/14216 Regular Section ConCalls217 Conduct Regular Team Meetings to Ra218 Manage Stakeholder Expectations 1 day Wed 12/17/14Wed 12/17/14219 Regular COR interaction220 Regular KO visits221 Regular site visits (meet with employe222 Project Risk Management 1304 days Wed 12/17/14Mon 12/16/19223 Execute PMP mitigatation strategies for u224 Project Procurement Management 1304 days Wed 12/17/14Mon 12/16/19225 Conduct Procurements 1 day Wed 12/17/14Wed 12/17/14226 Services: Subcontracts assists with PRs

ID Task Mode


227 Materials: Purchasing assists with PRs228 Monitoring and Controlling Project 1304 days Wed 12/17/14Mon 12/16/19229 Project Integration Management 1304 days Wed 12/17/14Mon 12/16/19230 Monitor and Control Project Work 1304 days Wed 12/17/14Mon 12/16/19231 Conduct regular conference/coordination232 Review and monitor CDRL deliverables su233 Perform Integrated Change Control 1304 days Wed 12/17/14Mon 12/16/19234 Draft & Submit White Papers Detailing 1 day Wed 12/17/14Wed 12/17/14235 Change Requirements236 Recommended Solutions237 Negotiate with Client for Required Chang238 Change execution must not precede MOD239 Project Scope Management 1304 days Wed 12/17/14Mon 12/16/19240 Validate Scope 1304 days Wed 12/17/14Mon 12/16/19241 Formal acceptance of completed delivera242 Control Scope (Change Management) 1304 days Wed 12/17/14Mon 12/16/19243 Listen for events and discussions betwee244 Draft & Submit White Papers to Address1 day Wed 12/17/14Wed 12/17/14245 Detailing Scope Changes Since RFP Rel246 Detailing additional technical upgrades247 Detailing technical innovation to provi248 Provide Recommended Solution(s) cra249 Negotiate for Required Scope Changes 1 day Wed 12/17/14Wed 12/17/14250 RFQs251 Proposals252 Project Time Management 1304 days Wed 12/17/14Mon 12/16/19253 Monitor Time Charging for accuracy and an254 Control Schedule (Change Management) 1304 days Wed 12/17/14Mon 12/16/19255 Negotiate with Client for Required Time C256 Project Cost Management 1304 days Wed 12/17/14Mon 12/16/19257 Control Costs (Change Management) 1304 days Wed 12/17/14Mon 12/16/19258 Track Costs in Spend Plan (What ifs)259 Validate Cost Performance thru EACs

ID Task Mode


260 Project Quality Management 1304 days Wed 12/17/14Mon 12/16/19261 Perform Quality Control (Change Managem1304 days Wed 12/17/14Mon 12/16/19262 Execute QA steps for remediation of eme263 Project Human Resources Management 1304 days Wed 12/17/14Mon 12/16/19264 Conduct annual performance review tasks v265 Maintain Workplace Standards for Safety a1304 days Wed 12/17/14Mon 12/16/19266 Incident Reporting267 Oversee Local Emergency Preparedness P268 Personal Safety Systems269 Project Communications Management 1304 days Wed 12/17/14Mon 12/16/19270 Report Performance 1304 days Wed 12/17/14Mon 12/16/19271 GDIT Project Management Reports (PMR272 CDRL reports273 Project Risk Management 1304 days Wed 12/17/14Mon 12/16/19274 Identify unforseen / emerging risks275 Develop plan to mitigate unforseen / emerg276 Negotiate with client to mitigate unforseen277 Project Procurement Management 1304 days Wed 12/17/14Mon 12/16/19278 Administer Procurements 1304 days Wed 12/17/14Mon 12/16/19279 Purchase Requests Submitted & Manage280 Material Received in IFS by Donna Conwa281 Closing Project 30 days Mon 11/18/19Fri 12/27/19282 Project Integration Management 30 days Mon 11/18/19Fri 12/27/19283 Close Project or Phase 30 days Mon 11/18/19Fri 12/27/19284 Coordinate Closing Processes Across all F285 Obtain Sign Off Document from client (ch286 Validate & document all project delivera1 day Mon 11/18/19Mon 11/18/19287 Validate project files are complete288 Validate completion of all performanc1 day Mon 11/18/19Mon 11/18/19289 Document exceptions290 Document lessons learned291 Work with Contracts to Close out Subcon292 Obtain performance assessment docume

ID Task Mode


293 Project Scope Management 30 days Mon 11/18/19Fri 12/27/19294 Validate files complete on MODs related to

scope changes (to include e‐mail 30 days Mon

11/18/19Fri 12/27/19

295 Capture Lessons Learned296 Project Time Management 30 days Mon 11/18/19Fri 12/27/19297 Validate and document timely achievemen30 days Mon 11/18/19Fri 12/27/19298 Document exceptions299 Client sign off on updated master schedu300 Capture Lessons Learned301 Project Cost Management 30 days Mon 11/18/19Fri 12/27/19302 Issue final invoice303 Validate Final Cost Performance 30 days Mon 11/18/19Fri 12/27/19304 Review all invoices305 Close Out Spend Plans306 Final EAC307 Project Quality Management 30 days Mon 11/18/19Fri 12/27/19308 Validate files complete on Quality Managem309 Project Human Resources Management 30 days Mon 11/18/19Fri 12/27/19310 Obtain or Issue final "attaboy" documents f311 Complete Redeployment Preparation Proc 30 days Mon 11/18/19Fri 12/27/19312 Complete AIReS313 Provide ProForma documents314 Provide guidance on handling PPE throug315 Track each employee through 30 days Mon 11/18/19Fri 12/27/19316 Termination317 Transfer318 Project Communications Management 30 days Mon 11/18/19Fri 12/27/19319 Clear/Cancel all Outlook Meeting Appointm320 Send thank yous to all stakeholders and ven321 Project Risk Management 30 days Mon 11/18/19Fri 12/27/19322 Capture Lessons Learned323 Project Procurement Management 30 days Mon 11/18/19Fri 12/27/19324 Close Procurements 30 days Mon 11/18/19Fri 12/27/19

ID Task Mode


325 Close POs through the Fairfax Contracts326 Capture Lessons Learned

WBS

11.11.1.11.1.1.11.1.1.1.11.1.1.1.11.1.1.1.1

1.1.1.1.1

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WBS

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WBS

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WBS

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WBS

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WBS

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WBS

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WBS

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WBS

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WBS

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WBS

1.5.9.1.11.5.9.1.2

MSProject_Structure_for_PMP_Processes_and_Resources_to_5th_Level

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Transcript of MSProject_Structure_for_PMP_Processes_and_Resources_to_5th_Level