MS Project 2000 / 2003

Luke E. ReeseBiosystems and Agricultural Engineering

reesel@msu.eduSeptember 17, 2009

What is project management?

…the process of planning, organizing, and managing tasks and resources to accomplish a defined objective, usually within constraints on time, resources, or cost. A project plan can be simple, for example, a list of tasks and their start and finish dates written on a notepad. Or it can be complex, for example, thousands of tasks and resources and a project budget of millions of dollars.

Define the project

1. Set a project start date

2. Enter tasks

3. Enter durations / work

4. Assign resources

5. Link tasks

6. Print the plan

7. Fine-tune the plan

Build the plan

Track and manage

Close the project

8. Set a baseline

9. Enter actuals

10. Adjust the plan

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Gantt Charts

Program Assumptions

How do you get started?

• Plan on a piece of paper

• Think of broad sub-project task categories

• Determine all tasks required to complete sub-projects

• Organize sub-projects into a logical flow

• Estimate each task’s duration / effort

• MS Project

Right Mouse Click

Right Mouse Click

MS Project Web Templates

http://office.microsoft.com/en-us/templates/CT101527321033.aspx?av=ZPJ

Adding Individual Resources

Click on View Tab, then select View Bar (expand selection if you don’t see this option).

Click on Resource sheet, and a window will open

Type your name under Resource Name, hit enter, then right click on your name.

Click on Resource Information

Set the start and end dates and then click the Working Time tab

Set Base Calendar = 24 hours

Then set available hours for each individual day or by the week (click on M for all Mondays.) This time will then be used to establish work durations.

Plan on a minimum of 10 hours/week (per team member) to successfully complete course objectives.