Mrs. Valtena Brown Deputy Superintendent/Chief Operating...

Mr. Alberto M. Carvalho

Superintendent of Schools

Mrs. Valtena Brown

Deputy Superintendent/Chief Operating Officer

School Operations

Miami-Dade County Public Schools

The School Board of Miami-Dade County, FL

Ms. Perla Tabares Hantman, Chair

Dr. Lawrence S. Feldman, Vice Chair

Dr. Dorothy Bendross-Mindingall

Ms. Susie V. Castillo

Ms. Lubby Navarro

Dr. Wilbert "Tee" Holloway

Dr. Martin Karp

Dr. Marta Pérez

Ms. Raquel A. Regalado

Mr. Alberto M. Carvalho

Superintendent of Schools

Mrs. Valtena Brown

Deputy Superintendent/Chief Operating Officer

School Operations

2014-2015 End of Year Closing Procedures

The following list specifies end of year closing procedures and/or reports required by respective departments and provides a timeline to manage timely

submission of aforementioned documents or actions. To facilitate for a smooth closing of schools, each procedure has been listed in chronological

order by due date, by department. Additional information concerning requirements should be obtained directly from each respective department. An

appendix has been provided at the end of the document specific to published graduation titles, graduation dates and ending dates for specific job

categories.

1

EOY Closing Procedure/Description Department Contact Information Due Date

April

2015-2016 Parent Contracts and Parent Handbooks submitted via Charter Tools.

Charter School Support Pamela Sanders-White Principal 305-995-4227 [email protected]

4/30/2015

A copy of the 2015-2016 Certificates of Eligibility for children selected in the VPK Lottery is submitted for the 2014 – 2015 school year.

Office of Early Childhood Programs Dr. Marisel Elias-Miranda Administrative Director 305-995-7689 [email protected]

4/30/2015

Educational Excellence School Advisory Councils (EESAC) Waiver Form – School Site Complete and Upload Waiver Form to OSI at osi.dadeschools.net.

Academics & Transformation - Office of School Improvement

Iliana Ramos-Sibila District Supervisor 305-995-1520 [email protected]

4/30/2015

If your location has a Workers’ Compensation (W.E.R.C) program employee, they are eligible to work throughout the intersession and summer session.

Identify those employees for whom you have available work and notify the Office Risk and Benefits Management, Workers’ Compensation section

Any 10 month W.E.R.C program participants not identified to work by 4/30/2014 will not appear on your payroll roster and will not be eligible to be paid.

Office of Risk and Benefits Management

Jorge L. Davila Assistant Risk & Benefits Officer 305-995-7152 [email protected]

4/30/2015

To avoid the summer rush, school Principals must notify parents of immunization requirements for school year 2015-2016.

Office of Exceptional Student Education and Student Support

Wilma Steiner Director 305-995-1238 [email protected]

4/30/2015

May

Assessments Declarations Form submitted via Charter Tools. Charter School Support Pamela Sanders-White Principal 305-995-4227 [email protected]

5/1/2015

mailto:[email protected]






2


Referral of Students for Initial Evaluations for Special Education (SPED)

Office of Exceptional Student Education &Student Support

Ava Goldman Administrative Director 305-995-2037 [email protected]

5/1/2015

School Support Team (SST) meeting information and referrals for initial M- Team evaluations of students must be forwarded to the Regional Center/Program.

Office of Exceptional Student Education & Student Support


5/1/2015

Last date for schools to submit referrals for student evaluations. Office of Exceptional Student Education & Student Support


5/1/2015

Last date for schools to submit referrals for social histories, adaptive behavioral assessments and SST SSW Student Screenings.

Office of Exceptional Student Education

& Student Support


5/1/2015

Senior High School Gender Equity Report Due. Division of Athletics, Activities, and Accreditation

Cheryl A. Golden Instructional Supervisor 305-995-1250 [email protected]

5/1/2015

Middle School Gender Equity Report Due. Division of Athletics, Activities, and Accreditation

Ira Fluitt Curriculum Support Specialist 305-995-2365 [email protected]

5/1/2015

Notification in writing to CSS intention to open for 2015-2016 school year and to commence contract negotiations.

Charter School Support Dahlia Gonzalez Instructional Supervisor 305-995-1901 [email protected]

5/1/2015

2014-2015 Principal Operated Fee-based After School Program Sites and Fee-based Middle School Enrichment After School program sites that have been approved to operate a Fee-based Summer Camp program should begin marketing your Summer Camp, registering students, and collecting fees.

Community Education, Before and After School Care, and Middle School Enrichment

Victor Ferrante Director 305-817-0014 [email protected]

5/4/2015

Summer Camp applicants – please begin registration and the collection of fees for interested summer camp students and verify that all staff members needed to implement the camp will be available to work.



5/4/2015











3


School’s implementing a Summer Reading List and Independent Reading Activities

Department of Language Arts/Reading and Department of Library Media Services

Vanessa De La Pena Executive Director, Elementary 305-995-3122 [email protected] Karen Spigler Executive Director, Secondary 305-995-3122 [email protected] Dwight Bailey Instructional Supervisor 305-995-2233 [email protected]

5/4/2015

Principal Operated Summer Camp sites that will be utilizing summer food service through the Office of Food and Nutrition should contact Ms. Olga Botero, Executive Director at 786-275-0445



5/4/2015

Weekly Briefing #17305 includes information regarding required actions for all schools implementing a summer reading plan:

Select books that are readily available and reasonable in cost, so as not to create a financial burden to students and their families;

Publish reading lists no later than one month prior to the end of the school year;

Assign a realistic number of books that can be read during the summer recess (consider the length of the books and the time it would take to read them);

Consider the length of the assignment and the amount of time that will be required to complete it when assigning summer reading activities;

Create a plan with strategies for ensuring that all

students have access to required books for summer

reading;

Establish a uniform grading policy if summer reading assignments are required;

Inform parents of required reading assignments and grading policy before the end of the school year; and

Present students who enroll during the summer months with the required summer reading assignment.

Department of Language Arts/Reading and Department of Library Media Services

Vanessa De La Pena Executive Director, Elementary 305-995-3122 [email protected] Karen Spigler Executive Director, Secondary 305-995-3122 [email protected] Dwight Bailey Instructional Supervisor 305-995-2233 [email protected]

5/4/2015









4


Attendance log submitted via Charter Tools (Charter Virtual Schools Only).


5/4/2015

Program staff of sites that have indicated an interest in operating a Summer Camp should let their administration know as soon as possible if they will be available for summer programming. Summer Camp sites that will be utilizing summer food service through the Office of Food and Nutrition should contact Olga Botero, Executive Director at 786-275-0445.



5/4/2015

Certified Public Accountant (CPA) Letter submitted via Charter Tools.

Charter School Support Christopher Morgan Director 305-995-2809 [email protected]

5/5/2015

New Charter School Applicants Informational Meeting in the SBAB Auditorium.

Charter School Support Ms. Dahlia Gonzalez Instructional Supervisor 305-995-1901 [email protected]

5/7/2015

Educational Excellence School Advisory Councils (EESAC) District Committee Meeting.



5/7/2015

Diploma Designations:

Standard high school diploma shall include, as applicable, the Scholar and/or Merit designation for graduating seniors who meet the criteria set forth in 1003.4285, F.S.

Designations will be noted in the form of a seal. There may be no more than three (3) state designations, and District- determined seals must be placed below designations.

Schools should contact Herff Jones at 305-418-8547 no later than due date to arrange for the purchase of the seals needed for the diplomas as per Weekly Briefing #17336

Division of Student Services Martha Z. Harris Administrative Director 305-995-7324 [email protected]

5/8/2015

Complete the entry of future homeroom sections in ISIS – Elementary Schools.

Information Technology Services Annette Adams Supervisor [email protected] or Submit a Self Service request at: http://selfservice.dadeschools.net

5/11/2015







http://selfservice.dadeschools.net/


5




5/11/2015

Fire Inspection Reports submitted via Charter Tools. Charter School Support Dr. Dwight A. Bernard District Director 305-995-1807 [email protected]

5/14/2015

Schools send in their Final Roster and Waiting List for the 2015-2016 Voluntary Prekindergarten Program.


5/14/2015

Last day to enter shopping carts for outside vendors into SAP.

Procurement Management Services Melody Thelwell Chief Procurement Officer 305-995-1434 [email protected]

5/15/2015

Last day to enter funds reservation for General Authorization requests into SAP.

Procurement Management Services Melody Thelwell Chief Procurement Officer 305-995-1434 [email protected]

5/15/2015

Begin assigning Student’s Academic Programs – Elementary Schools (Begin earlier if the Course Record (PF9) screen has been completed).


5/15/2015

S&MD shopping carts should reflect “For Summer School” in the vendor text field of the shopping cart in order to identify and expedite processing for delivery by June 10, 2015.

All orders must be fully approved and processed by due date.

Stores and Mail Distribution Ray Delgado District Director 786-275-0602 [email protected]

5/15/2015

All In-County and Out-of-County Travel requests (commitment item, 533000/533100) must be submitted and approved by the Principal by due date.

Title I Administration Edgardo L. Reyes Executive Director 305-995-7681 [email protected]

5/15/2015

All Shopping Carts and Funds Reservations and Special Field Trips (commitment item 533200/539000) must be submitted and approved by the Principal by due date.


5/15/2015

All Printing and Duplicating JV’s (commitment item 539900) must be uploaded in SAP by due date.


5/15/2015












6


Secondary Schools: To prepare the necessary files for

processing Student Schedules, Student Data Cards, and Gradebook Attendance, schools must complete the Fall File Preparation Survey for the 2014-2015 school year. Briefing #15484 – ITS – Fall File Preparation Survey 2014-2015.


5/15/2015



5/18//2015

2015 Educational Summer Services: Summer Services Implementation Documents due.

Summer Services Bernadette Montgomery District Director 305-995-2950 [email protected]

5/18/2015

Educational Excellence School Advisory Councils (EESAC) – School Sites

A. Briefing #17335 1. Schedule a faculty meeting to conduct the 2014-2015 SIP

End of Year Review (EOY) utilizing the EOY Planning Document, Mid-Year Reflection (as applicable) and available data.

2. Schedule EESAC meeting to review the 2014-2015 SIP and EOY review and planning document.

3. Verify all pending minutes and Principal update on-line (except for the last meeting of the year).

4. Verify and complete SIP and EOY Processes (2014-2015 EOY Assurance).



5/20/2015

Weekly Briefing #1 7 3 2 5 includes Technical Assistance Paper (TAP) for secondary reading class placement.

Department of Language Arts/Reading Karen Spigler Executive Director 305-995-3122 [email protected]

5/20/2015

Last day to request new bus assignments for students, and to request changes to existing bus assignments for the 2014-2015 school year.

Transportation Orlando Alonso Administrative Director 305-234-0849 [email protected]

5/22/2015

Due date for Full Day SPED Classroom VPK Role Models. Office of Exceptional Student Education and Student Support/ Prekindergarten Program for Children with Disabilities

Alexandre Lopes Instructional Supervisor 305-271-5701 [email protected]

5/22/2015









7


Roster of VPK Role Models and copies of the Certificates of Eligibility for 2 0 1 5 - 2 0 1 6 School Year.

Office of Exceptional Student Education and Student Support/ Prekindergarten Program for Children with Disabilities


5/22/2015

Re-evaluation Team (RT) review meeting information and referrals for formal reevaluations of students with disabilities that are beyond the three- year time limit must be forwarded to the Regional Center.


Ava Goldman Administrative Director 305 995-2037 [email protected]

5/22/2015

In-County Travel requests must be submitted to the Payroll Department- Travel Desk (Mail Code – 9321, Room 614). If travel forms must be approved by the Region Center/District office, they should be submitted to that office early enough to be forwarded to Payroll by the due date above.

YOU MUST USE VALID SAP ACCOUNT STRUCTURES. LEGACY STRUCTURES WILL NOT BE ACCEPTED AND THE DOCUMENTS WILL BE RETURNED.

Please be advised that mileage for travel to retirement celebrations is considered personal, and is therefore not reimbursable under School Board Policy.

Office of the Controller-Payroll Department

Odalis J. Garces District Director 305-995-1675 [email protected]

5/22/2015

Last day for final approval of shopping carts for outside vendors. Procurement Management Services Melody Thelwell Chief Procurement Officer 305-995-1434 [email protected]

5/22/2015



5/25/2015

The last day to approve 2014-2015 S&MD shopping carts is May 26, 2015. All shopping carts fully approved on May 26, 2015 will be completed and posted in the 2014 – 2015 budget year.


5/26/2015

Providing a Safe Learning Environment for Early Dismissal and Graduations.

M-DCPS Police Department Deputy Chief Gerald Kitchell W: 305-757-7708 C: 305-218-4341 [email protected]

5/26/2015– 6/5/2015









8


Senior High School Graduations. (see Appendix A & B)

Division of Athletics, Activities, and Accreditation

Dung T. Nguyen Instructional Support Specialist 305-995-7576 [email protected]

5/27/2015-6/4/2015

Charter Schools Principal Liaison Committee Meeting. Charter School Support Dr. Pamela Sanders-White Principal 305-995-4227 [email protected]

5/29/2015

Pre-K Teachers complete the End-of- the Year Program Evaluation on-line.



5/29/2015

All students participating in the Women of Tomorrow and Take Stock in Children mentoring programs must be flagged in ISIS as “At-Risk Program” participants.

To access these At-Risk Program Participation codes in ISIS, press PA2 then press PF21 and enter. “M” is the valid code for Women of Tomorrow and “T” is the valid code for Take Stock in Children.

Office of Intergovernmental Affairs, Grants Administration, and Community Engagement

Lisa Thurber District Director 305-995-1265 [email protected]

5/29/2015

School locations with negative balance(s) in the structures for textbooks (552000), hourly (515000), overtime (513100), substitute (514900) and stipends (513600) under Program 38450000 must take appropriate actions(s) as indicated in page 44 of the 2014-2015 Title I Handbook, in order to avoid a possible audit finding.


5/29/2015

Summative Performance Evaluation (SPE) Meetings (Weekly Briefing #17303).

Human Capital Management/Office of Professional Development & Evaluation

Tricia Fernandez Administrative Director 305-995-7616 [email protected] Dr. Donna Riley Director 305-995-7456 [email protected] Thomas Fisher Executive Director 305-995-2566 [email protected]

5/29/2015









9


Sites with students whose fee payments are in arrears should identify all discrepancies and document all attempts to collect these fees as soon as possible.

Sites with Early Learning Coalition (ELC) subsidized fees still in arrears should identify all discrepancies and document all attempts to collect these fees.



5/29/2015

Inventory of all athletic tickets must be completed. Division of Athletics, Activities, and Accreditation


5/29/2015

All receipts of goods for items purchased with Carl D. Perkins funding MUST be received on-line by the due date at the school and confirmation of receipt of items should be forwarded to the appropriate Department of Career & Technical Education (CTE) - instructional supervisor/educational specialists (i.e. Agriscience Education, Business Technology, Industrial Education, Diversified Education, Health Science Education, Technology Education, Family & Consumer Sciences, Public Service Education, and Marketing Education).

Please fax/scan a copy of the packing slip or invoice with the stamp.

Career & Technical Education Lupe Diaz Executive Director 305-693-3030 [email protected]

5/29/2015

Family and Consumer Science teachers in collaboration with their respective Principals should submit purchase orders and arrange for pest control services for the month of June 2015.


5/29/2015

Industry Certifications:

Schools must ensure that all CTE Instructors complete grade book entry results for students who took industry certification exams.

Additionally teachers should submit documentation supporting industry certification results to school administration.

School administration will then email the completed Excel file to the respective CTE Instructional Supervisor.

For exams administered after the closing of the gradebook, please submit the Intent to Pursue Spreadsheet with results via e-mail to Dr. Lupe Diaz.


5/29/2015







10


The Post Test Assessment Summary Charts for All Pre-K SPED students: Battelle Developmental Inventory-2 (BDI-2); Devereux Early Childhood Assessment (DECA); Phonological and Early Literacy Inventory (PELI) must be e-mailed to: [email protected]



5/29/2015

Teachers collect and return to District Office the End-of-the-Year Parent Evaluations.



5/29/2015

All vision and hearing screening referrals must be completed in the employee portal/Aspen program.



5/29/2015

All health screenings, conducted at the school site, outcome and follow- up must be properly documented in students’ cumulative record specifically in form DH-3041. Health screenings include vision, hearing, Body Mass Index, scoliosis, and dental screenings.



5/29/2015

Prepare and Submit the Fire Alarm and Emergency Lighting Systems Test Log annual report (FM-0390).

Division of Safety and Emergency Management

Ignacio Palacio District Director 305-995-4090 [email protected]

5/29/2015

Update and verify information in the Fire Alarm Safety Inquiry (FASI) application.

Each school should have eleven (11) emergency drills and two (2) Lockdown drills entered into the system.

Information regarding the drill requirements can be found in the District Emergency Operations Plan.



5/29/2015

Dade Partner Liaisons should update their Dade Partner database. As per Weekly Briefing #16770, the database is accessed by the Dade Partner Liaison in the Employee Portal under Apps/Services/Sites.

Click on DADE PARTNERS, and add new Dade Partners,

review all existing partners, and update any partnership information (i.e. partner contact information, e-mail, in-kind or monetary contributions, volunteer hours, etc.) that has changed by VIEWing the partner’s form and EDITing

the information.

Click OK to save at the bottom of the form.



5/29/2015










11


Monthly Financial Report submitted via Charter Tools. Charter School Support Christopher Morgan Director 305-995-2809 [email protected]

5/31/2015

June

Emergency Evacuations submitted via Charter Tools. Charter School Support Susan Cooper Office Clerk 305-995-1843 [email protected]

6/1/2015

Payroll Rosters for April and May submitted via Charter Tools. Charter School Support

Nicki Brisson Executive Director 305-995-1530 [email protected]

6/1/2015

Student Projections for 2015-2016 school year submitted via Charter Tools.

Charter School Support Dahlia Gonzalez Instructional Supervisor 305-995-1901 [email protected]

6/1/2015

All textbook shopping carts for the start of the 2015-2016 fall school year must be fully approved and processed.


6/1/2015

Sick Leave Cash-In and 401(k) Sick Leave Rollover Enrollment/Cancellation.


Odalis Garces District Director 305-995-1642 [email protected]

6/3/2015

Aces Survey 5 submitted via Charter Tools. Charter School Support Mr. Christopher DeOgburn Executive Director (305) 995-7043 [email protected]

6/4/2015

Attendance Log (Charter Virtual Schools Only) submitted via Charter Tools.

Charter School Support Dr. Pamela Sanders-White Principal 305-995-4227 [email protected]

6/4/2015

Virtual School Grades submitted via Charter Tools.

Charter School support Dr. Pamela Sanders-White Principal 305-995-4227 [email protected]

6/4/2015

All schools will serve breakfast and lunch thru the last day of school for students.

Food and Nutrition Wanda Pedraza Staff Development Director 786-275-0454 [email protected]

6/4/2015












12


Ending date for all Food Service Assistants to the Manager. Food and Nutrition Wanda Pedraza Staff Development Director 786-275-0454 [email protected]

6/4/2015

Ending date for all Food Service Workers (part time). Food and Nutrition Wanda Pedraza Staff Development Director 786-275-0454 [email protected]

6/4/2015

Ending date for all Food Service Satellite Assistants. Food and Nutrition Wanda Pedraza Staff Development Director 786-275-0454 [email protected]

6/4/2015

Ending date for all Motorized Vehicle Drivers. Food and Nutrition Wanda Pedraza Staff Development Director 786-275-0454 [email protected]

6/4/2015

All IEPs or EPs which become due in June, July, August and/or early September 2015, must be completed by due date.

Office of Exceptional Student Education and Student Support/ Department of Advanced Academic Programs

Ava Goldman Administrative Director 305-995-2037 [email protected] Lisette T. Rodriguez Executive Director 305-995-1934 [email protected]

6/4/2015

School social work program staff assigned to WL: 9624 must submit electronic copies of all completed student social histories, SST screenings, and behavioral assessments to store in SSWP District server file. Files are not to be left on portable drives or laptops.



6/4/2015

All school social work staff is required to complete the inputting or recording of all service data into SPED/EMS and SCM.

Office of Exceptional Student Education Ava Goldman Administrative Director 305-995-2037 [email protected]

6/4/2015

The last day of school is June 4, 2015, and the Principals Report on Attendance must be signed by the Principal and maintained at the school. Principals will use the on-line Principal’s Certification of Attendance to certify the fourth reporting period and the 2014-2015 school year. The on-line certification must be completed by due date.

Federal & State Compliance Office Charlene Burks Administrative Director 305-883-5323 [email protected]

6/4/2014 6/11/2014











13


All new and existing students must have a Future school designation in ISIS.


6/4/2014

Attendance corrections must be completed by due date. Any corrections to attendance data after June 4, 2015, must be submitted and entered into ISIS by Federal and State Compliance Office Personnel.


6/4/2015

All Open PO’s with Title I funding are to be closed by completing the online receipt of the goods or services, and invoices bearing “Receipt of Goods” stamp sent to the Accounts Payable Department by due date.

If the online receipt of the goods is not concluded by the aforementioned date, contact M-DCPS Procurement Management Services to close/cancel the open PO’s, and inform the vendor(s) about the cancellation(s) of said PO’s to avoid goods being shipped and/or services provided, after PO’s have been cancelled and funding is no longer available.

Schools receiving goods online after June 30, 2015 will be responsible for payment of any outstanding balances from their next fiscal year general funds school budget.


6/4/2015

District to submit completed SIP/SAC Assurances to OAT for final signature.



6/4/2015

Program supplies and equipment should be inventoried and secured by due date.



6/4/2015

Annual Community Education Courses, Before and After School Care programs, and Fee-Based Middle School Enrichment programs should continue through June 4, 2015 unless a change to the schedule has been authorized by the Principal or the program has already been slated to end prior to this date.



6/4/2015

Program personnel are slated to continue to work until the end-of-day June 4, 2015 unless a change in the schedule has been authorized by the Principal.



6/4/2015

Last day of work for program 6500 or 6502 personnel (unless the end date has been revised by the Principal).



6/4/2015










14


Summer Camp dates and hours of operation (Tentative dates June 8, 2015 to August 21, 2015 from 7:00 am to 6:00 pm).



6/4/2015

Post the minutes of the last EESAC meeting, which will remain as pending until approved at the first meeting of 2015-2016.



6/4/2015

Hold Educational Excellence School Advisory Councils (EESAC) elections per by-laws. (School Site)



6/4/2015

Annual review conference for IEP’s, which expire prior to the September 30, 2015, must be completed by due date.



6/4/2015

ELL Committee must be convened to review and make appropriate instructional recommendations for student three years or more, prior to the opening of the 2015-2016 school year. Since the FSA data will likely not be available until after the end of the school year, the ELL Committees will need to convene during the summer months. Please refer to Weekly Briefing #17263.

Department of Bilingual Education and World Languages

Beatriz Zarraluqui District Director 305-995-7191 [email protected]

6/4/2015

Senior Exit Survey: All 12th grade students must complete this

survey via Survey Gold before graduating. Information from this survey is used to generate the Post-Secondary Education Plan reports for the District. (Weekly Briefing #17035 This information is electronically submitted to the State and appears on the school profiles printed by the FLDOE).


6/5/2015

Deadline to FUTURE all students in ISIS who will be returning for the 2015-2016 school year. (Students who are not futured by this date may not have bus assignments when the new school year starts in August, 2015.)

Transportation Orlando Alonso Administrative Director (305) 234-0849 [email protected]

6/5/2014

Notification to the Department of Bilingual Education and World Languages office of addition/deletion of sections of the Extended Foreign Language (EFL) program.



6/5/2015

The Florida VPK Assessment AP 3 results are submitted online into the Bright Beginnings website.


6/5/2015











15


Attendance corrections must be completed. Information Technology Services Annette Adams Supervisor [email protected] or Submit a Self Service request at: http://selfservice.dadeschools.net

6/5/2015

Governing Board Minutes for April and May submitted via Charter Tools.

Charter School Support Ms. Nicki Brisson Executive Director 305-995-1530 [email protected]

6/5/2015

Electronic Gradebook uploads due to ITS. Information Technology Services Annette Adams Supervisor [email protected] or Submit a Self Service request at: http://selfservice.dadeschools.net

6/5/2015

Update Student Grade Promotion status. Information Technology Services Annette Adams Supervisor [email protected] or Submit a Self Service request at: http://selfservice.dadeschools.net

6/5/2015

Ending date for all Food Service Managers. Food and Nutrition Wanda Pedraza, Staff Development Director 786-275-0454 [email protected]

6/5/2015

All Senior High Schools must submit End of Year reports for diploma expenditures to Athletics/Activities.



6/5/2015

End of year reports for athletics must be submitted to GMAC/Athletics/Activities.



6/5/2015

Ending Date for Instructional Staff, Paraprofessionals and Security.



6/5/2015











16


The End of Year Sanitation/Facilities Checklist must be completed and signed by the Food Service Manager and the Principal before year-end closing.

The Food Service Manager must e-mail or fax the completed form to the attention of the Food Service Coordinator by the due date, no later than 10:00 a.m.

The fax numbers are 786-275-0841 or 786-275-0837.

Food and Nutrition Wanda Pedraza, Staff Development Director 786-275-0454 [email protected]

6/5/2015

Submit teacher logs for the 2014 - 2015 school year for services provided in the Home language program Assistance (HLAP) program.



6/5/2015

A Media Center Statistical Report is due to the Library Media Services Department by due date. Library Media Specialists will be directed to submit statistical data on-line via the Library Media Services website at: http://library.dadeschools.net/support-inventory.htm

Library Media Services Dwight Bailey Instructional Supervisor 305-995-2295 [email protected]

6/5/2015

Completion of Student Records: Prior to the departure of

teachers, each Principal will ensure that all student records have been completed according to Principal’s published guidelines. Specific information regarding the maintenance of records in the Cumulative Record Folder was provided in Weekly Briefing #17337 from the Division of Student Services.


6/5/2015

Scholarship End-of-the-Year Report: The District office

requires that CAP Advisors submit an End-of-the-Year Report (Form #6093) revised 3/2014.


6/5/2015

The ending date for full-time teachers and paraprofessionals (10-month) paid under all Title I Programs is June 5, 2015.

The last payroll pay period is June 5, 2015 – June 18, 2015.


6/5/2015

It is recommended that all school volunteer liaisons log into the employee portal, access the volunteer liaison screen, and download the school’s volunteer data.

This data should be saved electronically (MS Excel) by the administration, volunteer liaison and to the schools dedicated network drive.

The download should be named, (school name) Volunteer 2014-15 EOY Download.



6/5/2015

Prepare and input any remaining outstanding student injury reports in ASPEN.



6/5/2015



http://library.dadeschools.net/support-inventory.htm








17


Last day for Instructional Staff, Paraprofessionals and Security. Human Capital Management Dennis Carmona Executive Director 305-995-7258 [email protected]

6/5/2015

Perfect Attendance Letters available for schools to pick up at ITS.


6/10/2015

All elementary students scheduled into an Academic Program (schedule).


6/12/2015

Truancy referral packages are due to the Federal and State Compliance Office on due date.

Federal and State Compliance Office Charlene Burks Administrative Director 305-883-5323 [email protected]

6/12/2015

Extended Foreign Language (EFL) lottery conducted at schools that have a greater number of applicants than available sections per grade level.



6/12/2015

Last day for Assistant Principals and 10-month Clerical staff. Human Capital Management Dennis Carmona Executive Director 305-995-7258 [email protected]

6/12/2015

Accounts Payable – Fund 9 Replenishment Request. Office of the Controller Accounts Payable

Eric Ojeda Executive Director 305-995-1619 [email protected]

6/12/2015











18


The Year-End School Textbook Inventory Report (Product # M64YR110) will be mailed to schools in May. This report will assist schools as they try to locate and count their instructional materials. In order for the textbook inventory to be finalized, it must be approved in STAIRS by the school Principal by the due date of June 12, 2015. Adjustments to Textbook Inventories (STAIRS) Obsolete Materials In the fall, schools received new instructional materials for the following grades and subject areas:

M/J Mathematics o Course 1 Regular and Advanced o Course 2 Regular and Advanced o Course 3 Pre-Algebra

Intensive Reading, Grades 6-12

Intensive Reading Plus, Grades 6-12 Therefore, the old materials used in these grades/subject areas are out of adoption and have become obsolete. These materials must be removed from schools’ textbook inventories and discarded as per the procedures provided in Weekly Briefing #17119 Consumables The following subject areas receive materials that are replaced every year for the life of the adoption. These materials must be marked as “consumable issue” in STAIRS.

K-5 Mathematics, “Go Math” series (student edition & practice book)

K-2 Core Reading, “Reading Wonders” series (Your Turn Practice Book)

4-5 Social Studies, “Florida Social Studies” series (Florida Student Worktext)

6-8 Science, “Florida Comprehensive Science” series, (Student Edition Worktext)

Instructions for updating and finalizing the textbook inventory can be found in sections 3 and 4 of the online version of the STAIRS handbook located at http://ehandbooks.dadeschools.net/policies/14.pdf

Instructional Materials

Valentina Pasaron Supervisor 305-995-1291 [email protected]

6/12/2015

http://ehandbooks.dadeschools.net/policies/14.pdf



19


Principals and work site administrators will ensure that the original copy of the end-of-year evaluation forms with Provisional Recommendation for Continued Employment for Probationary, Annual, Professional Services Contract, and Continuing Contact Teachers, media specialists, counselors, psychologists, school social workers, speech/language pathologists, and UTD clerical staff, etc., who are assigned to school sites, have been filed in Personnel Records. A copy of the IPEGS Summative Performance Evaluation form indicating a Provisional Recommendation for Continued Employment must be submitted. For school site employees, submit no later than June 12, 2015 and for non-school site employees, no later than June 26, 2015 to Mr. Dennis Carmona, Executive Director, and Personnel Records. The following completed forms should be maintained in the school site/work location Personnel file of all Instructional personnel:

• Individual Professional Development Plan (IPDP)

• Formative Performance Evaluation- Probationary Only (if applicable)

• Observation of Standards Form

• IPEGS Documentation Cover Sheet

• Original of the Summative Performance Evaluation with Provisional Recommendation for Continued Employment

• Original of the Final Summative Performance

• Evaluation with Unified Summative Rating (USR) and Performance Level

After the data are populated for IPEGS Performance Standard 1: Learner Progress (scheduled to take place by the end of Fall/Winter of 2015), the following completed form should be included in the school site/work location Personnel File of all instructional personnel: Hard copy of the Final Summative Performance Evaluation with

Unified Summative Rating (USR) and Performance Level must be sent to Mr. Dennis Carmona, Executive Director, and Personnel Records. (Please refer to Weekly Briefing #17344).


Tricia Fernandez Administrative Director 305-995-7616 [email protected] Dr. Donna Riley Director 305-995-7456 [email protected]

6/12/2015 6/26/2015




20


Ending Date for Assistant Principals. Division of Athletics, Activities, and Accreditation


6/12/2015

Ending Date for 10month clerical. Division of Athletics, Activities, and Accreditation


6/12/2015

Professional Development In-service Payment requests, must be submitted to the Payroll Department (Mail Code -9321, Room 614), by due date. Documents must be approved by the Region Center/District Office, they should be submitted to that office early enough to be forwarded to Payroll by the due date.


Odalis Garces District Director 305-995-2301 [email protected]

6/15/2015

Report Cards available for schools to pick up. Information Technology Services Annette Adams Supervisor [email protected] or Submit a Self Service request at: http://selfservice.dadeschools.net

6/16/2015

ITS will update the Twelfth Grade Student File with Final GPA and credit update Briefing #173331. .


6/17/2015

All hourly personnel paid with Title I funds will be able to work and submit final payroll on Thursday, June 4, 2015. All pending payroll corrections for the June 4, 2015 pay period must be entered by due date. Please note: The final payroll period for Fiscal Year 2014-2015 is May 22, 2015 through June 4, 2015.


6/18/2015

On June 18, 2015, ITS will update the twelfth grade student file with the withdrawal code information. The Graduation Type Code used to determine the correct Withdrawal Code must be entered prior to 5:00 p.m. Briefing #15486 - ITS – ISIS Graduation Type Code Update will be published by the due date.


6/18/2015

Extended Foreign Language (EFL) Acceptance or Denial letters sent to parents from schools that conducted EFL Lottery.



6/19/2015











21


Athletic Ticket Order for 2014-2015 must be submitted to selected ticket vendor.

Division of Athletic, Activities, and Accreditation


6/19/2015

All Budget Transfers requests must be submitted to the Financial Business Operations Region Director for approval by the due date.

Title I Administration Edgardo L. Reyes 305-995-7681 [email protected]

6/19/2015

S&MD will conduct its annual inventory June 19, 2015 through June 30, 2015. Delivery of approved and processed shopping carts will stop on June 19, 2015.

No new shopping carts will be processed until July 1, 2015.


6/19/2015

Cumulative Record Folders:

Cumulative Record Folders for groups of students promoted or transferred are to be sent in bulk with a transmittal list to the receiving school as soon as possible, but no later than ten (10) school days after the close of the grading period, with the exception of students transferring to new schools opening in the fall.

Prior to the transfer of cumulative records, Principals and/or assistant P rincipals are to ensure that all LEP/SPED documents are properly completed to include signatures and dates.


6/19/2015

May Monthly Financial Statement submitted via Charter Tools. Charter School Support Christopher Morgan Director 305-995-2809 [email protected]

6/26/2014

Annual Evaluations for Instructional and Non-Instructional employees (non-school-site).


Tricia Fernandez Administrative Director 305-995-7616 [email protected] Dr. Donna Riley Director 305-995-7456 [email protected]

6/26/2015








22


For grant funded programs ending June 30, 2015, in order to provide Accounts Payable with sufficient time to fully liquidate purchase orders and pay vendor invoices prior to the end of the fiscal year, all goods received and services performed satisfactorily for M-DCPS must be received by June 12, 2015.

Goods and services received between June 15 and June 30 must be received online by due date.

Goods and Services received after June 30, 2015, will be considered 2015-2016 fiscal year business and thus received and paid after July 1, 2015.

Office of the Controller Accounts Payable

Eric Ojeda Executive Director 305-995-1619 [email protected]

6/30/2015

School-Site administrators will submit the Florida Leadership Principal Assessment (first 50%) original hard copy of the end-of-year evaluation forms for MEP administrators to Dr. Ana M. Rasco, Assistant Superintendent, Office of Human Capital Management by the due date.

The final copy completed with a combination of Florida Leadership Principal Assessment and VAM data must be submitted to Ms. Enid Weisman, Chief Human Capital Officer, Office of Human Capital Management.

Human Capital Management Dennis Carmona Executive Director 305-995-7258 [email protected]

6/30/2015

Non-school site administrators will submit completed evaluations (original) to Dr. Ana M. Rasco, Assistant Superintendent Capital Officer, Office of Human Capital Management.


6/30/2015

Reviewers will submit, the Dade County Schools Administrators’ Association (DCSAA) employees evaluation completed, original, annual checklist to Dr. Ana M. Rasco, Assistant Superintendent, Office of Human Capital Management.


6/30/2015

Non-school site administrators will submit the original completed Annual Evaluations for Confidential Exempt Personnel (CEP), by due date, to Mr. Dennis Carmona, Executive Director, Personnel Operations and Records.


6/30/2015

Outstanding charges for H o s p i t a l i t y S ervices rendered by C.O.D. must be paid by due date to the Office of Hospitality S e r v i c e s .

Payments by check must be dated no later than the due date, and mailed or delivered to the Office of Hospitality Services.

Division of General Accounting Internal Fund

Maritza Carr Business Manager 305-995-2282 [email protected] Nikita Bailey Business Manager 305-995-2290 [email protected]

6/30/2015









23


Internal Fund Closing for Adult, Skill, and Technical Centers. Division of General Accounting Internal Fund


6/30/2015

June fee collection checks required to be dated and posted. Community Education, Before and After School Care, and Middle School Enrichment


6/30/2015

Approval deadline for instructional materials requisitions for school year 2015-2016.

Instructional Materials Valentina Pasaron Supervisor 305-995-1291 [email protected]

6/30/2015

Invoices received at the schools for services rendered that do not require On-Line receiving should be reviewed and manually approved by the Principals on the date the invoice was received and forwarded to Accounts Payable immediately. Invoices for services rendered sent directly to Accounts Payable will be sent to the P rincipal via workflow and must be approved by due date.

Office of the Controller Accounts Payable

Eric Ojeda District Director 305-995-1619 [email protected]

6/30/2015

Records Destruction - An inventory of the site records should be completed by the end of each fiscal year. Material that has met their retention period should be prepared for destruction.

A Records Disposition Request Form (FM 5592) must be submitted when a work location has determined that a series of records at their location is eligible for destruction by having verified the retention period in the M-DCPS Retention Guide.

Under no circumstances should a site utilize Records Management storage boxes for disposition.

Records and Forms Management

Charlene Burks Administrative Director 305-883-5323 [email protected]

6/30/2015








24


Transferring Records for Storage:

When a location is storing records in the warehouse, they must fill out the Records Transfer Request Form (FM-1223) and submit to the Record Center Annex.

Records must be packed in standard size Record Center boxes, which are available from our department.

Locations may order storage boxes by filling out a Storage Box Order Form (FM 1695).

The Department of Records & Forms Management will store only inactive files.

Records and Forms Management Charlene Burks Administrative Director 305-883-5323 [email protected]

6/30/2015

Internal Fund closing for Community School and P rincipal-Operated Before/After-School Programs is due.

Checks for June fee collections must be dated no later than June 30, 2015, and delivered to the Office of Treasury

Management by due date.



6/30/2015

July

2015 Summer employment schedule includes two full days of professional development for teachers at E lementary schools and two half days for teachers at middle schools.


7/1/2015 – 7/2/2015

Internal Funds ( MSAF) Opens for New Fiscal Year Transactions. Division of General Accounting Internal Fund


7/2/2015

2015 Educational Summer Services recess day for staff and students.


7/3/2015 – 7/4/2015









25


Middle School Enrichment Program Checks-must be dated by June 30, 2015 and delivered to the Office of Treasury Management by due date.



7/6/2015

Office of Adult/Vocational Checks – must be dated by J u n e 3 0 , 2 0 1 5 and delivered to the Office of Treasury Management by due date.



7/6/2015

Internal Fund closing for adult, skill, and technical centers is due June 30, 2015. Checks for June fee collections must be dated no later than June 30, 2015 and delivered to Treasury Management by due date.



7/6/2015

End of year checks forwarded to Treasury Management. Community Education, Before and After School Care, and Middle School Enrichment


7/6/2015

All locations are required to ensure there is adequate staff on hand to reconcile and create a Journal Voucher for the P-Card statement dated June 30, 2015 and to ensure the Journal Voucher is fully approved by due date.

The attachments to the Journal Voucher are to be done in PDF format.

Office of the Controller

Accounts Payable

Eric Ojeda District Director 305-995-1619 [email protected]

7/8/2015










26


Monthly Financial Report, Bank Reconciliation Due Division of General Accounting Internal Fund


78/2015

In order to comply with the contractual agreement from South Florida Workforce Investment Board (SFWIB), invoices for all outstanding voucher students enrolled for the 2014-2015 school term, must be forwarded directly to:

Ms. Carlena Mitchell 750 N.W. 20th Street, A-120 Miami, Florida 33127 Mail Code: 8005

Division of Adult and Workforce Education

Carlena Mitchell Staffing Specialist 305-548-4044 [email protected]

7/7/2015

2015 Educational Summer Services registration activities due. Summer Services Bernadette Montgomery District Director 305-995-2950 [email protected]

7/7/2015

Corrective Action Plans submitted via Charter Tools by due date. Charter School Support Dr. Pamela Sanders-White Principal 305-995-4227 [email protected]

7/17/2015

Letter of Approval from Public Works Department after submittal for site plans/traffic impact study submitted via Charter Tools by due date.

Charter School Support Dr. Dwight A. Bernard District Director 305-995-1807 [email protected]

7/25/2014

All Licenses, Permits, Use Approval, Facility Certification for New Charter Contracts submitted via Charter Tools.


7/25/2015

Fire Safety Permits submitted via Charter Tools by due date. Charter School Support Dr. Dwight A. Bernard District Director 305-995-1807 [email protected]

7/25/2015

Property Lease or Deed or Space Usage Agreement submitted via Charter Tools by due date.


7/31/2015











27


Certificate of Insurance submitted via Charter Tools by due date. Charter School Support Christopher Morgan Director 305-995-2809 [email protected]

7/31/2015

Certificate of Occupancy, Certificate of Use, and Occupational License submitted via Charter Tools by due date.


7/31/2015

Health Permits submitted via Charter Tools by due date. Charter School Support Dr. Dwight A. Bernard District Director 305-995-1807 [email protected]

7/31/2015

Asbestos Hazard Emergency Response Act, Existing Schools must submit to Charter School Support submitted via Charter Tools by due date.


7/31/2015

August

Annual Unaudited Financial Statements and Annual Cost Reports submitted via Charter Tools by due date.


8/3/2015

Bank Transfer Information Letter submitted via Charter Tools.by due date


8/3/2015

First Quarterly Principals’ Meeting for the 2015-2016 School Year. Location TBA


8/4/2015 8/5/2015

Annual Budget submitted via Charter Tools by due date. Charter School Support Christopher Morgan Director 305-995-2809 [email protected]

8/17/2015

Audited Financial Statements submitted via Charter Tools by due date.


8/31/2015











28


Capital Outlay Plan submitted via Charter Tools by due date. Charter School Support Christopher Morgan Director 305-995-2809 [email protected]

8/31/2015

*Please register for Principal Summer Institute (See Appendix D for Schedule).


29

PUBLISHED TITLES FOR GRADUATION PROGRAMS

The School Board of Miami-Dade County, Florida

Ms. Perla Tabares Hantman, Chair Dr. Lawrence S. Feldman, Vice Chair

Dr. Dorothy Bendross-Mindingall Ms. Susie V. Castillo Ms. Lubby Navarro

Dr. Wilbert “Tee” Holloway Dr. Martin Karp Dr. Marta Pérez

Ms. Raquel A. Regalado

Mr. Alberto M. Carvalho, Superintendent of Schools

Mrs. Valtena G. Brown Deputy Superintendent/ School Operations Chief Operating Officer Mr. Jose L. Dotres Chief of Staff Office of the Superintendent Ms. Daisy Gonzalez-Diego Chief Communications Officer Office of Public Relations

Ms. Maria L. Izquierdo Chief Academic Officer Office of Academics and Transformation

Mrs. Judith M. Marte Chief Financial Officer Financial Operations

Ms. Lisa M. Martinez Chief Strategy Officer Office of the Superintendent

Ms. Iraida R. Mendez-Cartaya Associate Superintendent Intergovernmental Affairs, Grants Administration and Community Engagement Mr. Ian A. Moffett Chief of Police and District Security

Mr. Carl Nicoleau Assistant Superintendent Maintenance Operations

Dr. Pablo G. Ortiz Associate Superintendent Education Transformation Office

Mr. Jaime G. Torrens Chief Facilities Officer Office of School Facilities

Ms. Enid Weisman Chief Human Capital Officer Office of Human Capital Management

Dr. Magaly C. Abrahante Assistant Superintendent Title I Administration, Early Childhood Programs, Summer Services

Mr. Victor Alonso Administrative Director Design and Sustainability

Mr. Scott B. Clark Risk and Benefits Officer Office of Risk and Benefits Management

Mr. Steffond L. Cone Assistant Superintendent School Operations

APPENDIX A

30

Dr. Maria de Armas Assistant Superintendent Curriculum and Instruction, K-12 Core

Dr. Sylvia J. Diaz Assistant Superintendent Innovation and School Choice, Office of Academics and Transformation

Mr. Leo Fernandez Treasurer Office of Treasury Management

Ms. Tabitha G. Fazzino Administrative Director Business Services, Accountability & Performance, Office of the Superintendent Mr. Jorge L. Garcia Assistant Superintendent Office of Labor Relations, Office of Human Capital Management Mr. Luis M. Garcia Chief of Regulatory Compliance and Governance

Mr. Robert G. Gornto Assistant Superintendent School Operations

Ms. Deborah Karcher Chief Information Officer Information Technology Services

Mr. Gerald D. Kitchell Deputy Chief Miami-Dade Schools Police Dept.

Ms. Barbara Mendizabal Region Superintendent South Region Office

Dr. David K. Moore Assistant Superintendent Academic Support, Office of Academics and Transformation Ms. Tiffanie A. Pauline Assistant Superintendent Charter School Support, School Operations

Dr. Albert Payne, Jr. Region Superintendent Central Region Office

Mr. Raul Perez Administrative Director Construction Management

Ms. Connie Pou Controller Office of the Controller

Dr. Ana Rasco Assistant Superintendent Office of Human Capital Management

Ms. Ana Rijo-Conde Deputy Chief Facilities and Planning, Design & Sustainability Eco-Sustainability Officer

Ms. Vivian Santiestebanpardo Region Superintendent North Region Office

Mr. John Schuster Administrative Director Office of Public Relations

Mr. Ron Y. Steiger Chief Budget Officer Office of Budget Management

APPENDIX A

31

Ms. Melody Thelwell Chief Procurement Officer Office of Procurement Management Services

Mr. John Whitehead, III Assistant Superintendent Facilities Operations

Mr. Brian Williams Economic Development Officer Office of Economic Development

APPENDIX A

32

MIAMI-DADE COUNTY PUBLIC SCHOOLS 2015 GRADUATION SCHEDULE

WEDNESDAY, MAY 27, 2015

TIME SCHOOL LOCATION REGION DISTRICT

9:00 a.m. Coral Gables Senior High

BankUnited Center at UM C 6

10:00 a.m. Barbara Goleman Senior High

U.S. Century Bank Arena at FIU N 4

10:00 a.m. Booker T. Washington Senior High

Knight Concert Hall, Adrienne Arsht Center ETO 2

3:00 p.m. Miami Springs Senior High

U.S. Century Bank Arena at FIU C 5

3:00 p.m. Miami Edison Senior High


3:30 p.m. Miami MacArthur South

Robert Morgan Senior High School Auditorium S 9

7:00 p.m. Miami Palmetto Senior High

BankUnited Center at UM S 9

7:30 p.m. International Studies Preparatory Academy

Knight Concert Hall, Adrienne Arsht Center C 6

THURSDAY, MAY 28, 2015

9:00 a.m. Miami Coral Park Senior High


10:00 a.m. Miami Norland Senior High

U.S. Century Bank Arena at FIU ETO 1

10:00 a.m. TERRA Environmental Research Institute

Ziff Opera House, Adrienne Arsht Center S 7

2:00 p.m. Miami Senior High


3:00 p.m. Hialeah-Miami Lakes Senior High


3:00 p.m. Miami Central Senior High

Ziff Opera House, Adrienne Arsht Center ETO 2

7:00 p.m. Hialeah Gardens Senior High

BankUnited Center at UM N 4

7:30 p.m. New World School of the Arts

Olympia Theater at Gusman Center C 3

8:00 p.m. Miami Sunset Senior High

U.S. Century Bank Arena at FIU S 8

FRIDAY, MAY 29, 2015

9:00 a.m. Coral Reef Senior High


10:00 a.m. Westland Hialeah Senior High


10:00 a.m. Alternative Outreach Program

School Board Administration Auditorium AC 2

2:00 p.m. Hialeah Senior High


3:00 p.m. Miami Southridge Senior High


3:30 p.m. William H. Turner Technical Arts Ziff Opera House, Adrienne Arsht Center C 2

APPENDIX B

33

MONDAY, JUNE 1, 2015


9:00 a.m. John A. Ferguson Senior High


10:00 a.m. Miami Lakes Educational Center


10:00 a.m. Law Enforcement Officers Memorial


10:00 a.m. Miami-Dade Online Academy

School Board Administration Auditorium AC n/a

2:00 p.m. Miami Killian Senior High


3:00 p.m. American Senior High


3:00 p.m. Miami Carol City Senior High


4:00 p.m. Academy for Community Education (ACE)

William H. Turner Technical Arts Senior High School

C 2

7:00 p.m. Southwest Senior High


7:30 p.m. Jose Marti MAST 6-12 Academy

Knight Concert Hall, Adrienne Arsht Center N 4

7:30 p.m. Young Men’s Preparatory Academy

Young Men’s Preparatory Academy C 2

8:00 p.m. Homestead Senior High


TUESDAY, JUNE 2, 2015

9:00 a.m. Felix Varela Senior High


10:00 a.m. North Miami Beach Senior High


10:00 a.m. iPreparatory Academy


2:00 p.m. South Dade Senior High


3:00 p.m. South Miami Senior High


3:00 p.m. Miami Jackson Senior High


7:00 p.m. Dr. Michael M. Krop Senior High


8:00 p.m. Ronald W. Reagan Senior High


WEDNESDAY, JUNE 3, 2015

9:00 a.m. North Miami Senior High

BankUnited Center at UM ETO 1

10:00 a.m. Young Women’s Preparatory Academy


10:00 a.m. Neva King Cooper Educational Central

Neva King Cooper Educational Center S 9

2:00 p.m. Robert Morgan Senior High


APPENDIX B

34


WEDNESDAY, JUNE 3, 2015

(Continued)

3:00 p.m. Design and Architecture Senior High (DASH)


3:00 p.m. Alonzo & Tracy Mourning Senior High

The Filmore Miami Beach N 3

7:00 p.m. G. Holmes Braddock Senior High


7:30 p.m. Maritime and Science Technology Academy (MAST)


THURSDAY, JUNE 4, 2015

10:00 a.m. School for Advanced Studies

Ziff Opera House, Adrienne Arsht Center S 2,3,7,9

10:00 a.m. Jan Mann Opportunity

William H. Turner Technical Arts Senior High School

N 1

3:00 p.m. Miami Beach Senior High

The Filmore Miami Beach N 3

3:00 p.m. Miami Northwestern Senior High


3:00 p.m. Medical Academy for Science and Technology (MAST) @ Homestead

South Miami-Dade Cultural Arts Center S 9

7:30 p.m. Arthur and Polly Mays Conservatory of the Arts

South Miami-Dade Cultural Arts Center S 9

GRADUATION LOCATION AND VENUES

BankUnited Center at UM

University of Miami 1245 Dauer Drive Coral Gables, Florida 33146

U.S. Century Bank Arena at FIU

Florida International University 1180 SW 113 Avenue Miami, Florida 33199

School Board Administration Building – Auditorium

1450 NE 2nd Avenue Miami, Florida 33132

Olympia Theater at Gusman Center

174 East Flagler Street Miami, Florida 33131

The Filmore Miami Beach

1700 Washington Avenue Miami Beach, Florida 33139

Young Men’s Preparatory Academy- Auditorium

3001 NW 2 Avenue Miami, Florida 33127

Ziff Opera House, Adrienne Arsht Center for the Performing Arts

1300 Biscayne Boulevard Miami, Florida 33132

Knight Concert Hall, Adrienne Arsht Center for the Performing Arts

1300 Biscayne Boulevard Miami, Florida 33132

Robert Morgan Senior High School – Auditorium

18180 SW 122 Avenue Miami, Florida 33177

Neva King Cooper Educational Center

151 NW 5 Street Homestead, Florida 33030

South Miami-Dade Cultural Arts Center

10950 SW 211 Street Cutler Bay, Florida 33189

William H. Turner Technical Arts Senior High School – Auditorium

10151 NW 19 Avenue Miami, Florida 33147

APPENDIX B

35

Job Category Beginning Date Ending Date

Teachers new to the system August 13, 2015 June 10, 2016

Assistant Principals and 10-month clerical

August 13, 2015 June 17, 2016

Cafeteria Managers August 17, 2015 June 10, 2016

Satellite Assistants August 19, 2015 June 9, 2016

All Instructional Staff, Paraprofessionals & Security

August 20, 2015 June 10, 2016

Assistant to Cafeteria Manager/MAT Specialists

August 21, 2015 June 9, 2016

Cafeteria Workers (part-time) August 24, 2015 June 9, 2016

APPENDIX C

36

Briefing ID #: 17342

ALL K-12 PRINCIPALS: 2015 Mandatory Principal Summer Institute Schedule Category:

Audience:

All Principals/APs

Due Date: n/a

Meeting Date: n/a

To provide Principals with pertinent information regarding the 2015 Mandatory Principal Summer Institute.

As you prepare to plan summer activities, please be mindful of the mandatory professional development schedule and requirements set forth below.

All Principals are expected to attend 8 days of Professional Development.

PD Options are as follows: o Option 1 - July 6 - July 10, 2015/July 13 - July 15, 2015 o Option 2 - July 6 - July 10, 2015/July 20 - July 22, 2015 o Option 3 - July 13 - July 17, 2015/July 6 - July 8, 2015 o Option 4 - July 13 - July 17, 2015/July 20 - July 22, 2015 o Option 5 - July 20 - July 24, 2015/July 6 - July 8, 2015 o Option 6 - July 20 - July 24, 2015/July 13 - July 15, 2015

Additionally, a mandatory half-day ESOL Compliance session for Principals, only: o Monday, June 8, 2015

Selected Principals will be required to attend additional PD tailored to a program or system (Dates will vary), such as:

o eSAS - New Internal Accounting System for K-12 o FIU PD o Principal Induction o iLEAD Mentoring o DA Academy o Title I School wide Program Guidelines and Procedures

All Principals will participate in a Master Schedule Review. These reviews will take place during the 2 PD days allotted to School Operations.

A detailed Weekly Briefings will follow with links to register for the Summer PD's outlined above.

Contact: Cynthia Gracia, Administrative Director ( 305-995-1891 )

Department: School Operations

APPENDIX D

Mrs. Valtena Brown Deputy Superintendent/Chief Operating...

Documents

Transcript of Mrs. Valtena Brown Deputy Superintendent/Chief Operating...