MPS EMPLOYEE - s3. · PDF filenew SAP system Pay Period Nov 28 ... run only) Employee...
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1 MPS EMPLOYEE SELF-SERVICE (ESS) TRAINING Presented by Information Technology Services Employee Self-Service Timeline Jan. 6, 2006 – First Payroll using new SAP system Pay Period Nov 28, 2005 thru Dec 9, 2005-Last payroll using MyMPS Dec 14,2005 –Last day for MyMPS approval Pay Period Dec 12, 2005 thru Dec 23, 2005 –First Pay Period to be entered into new SAP system Dec 23,2005 –Last day for approval in new system (1 st pay run only) Employee Self-Service Work Time Entry Hourly Employees – Use ESS Salaried Employees – Record NEGATIVE time only (sick/vacation/bereavement etc) Teacher’s –Record Extended Time, Lost Prep Time, ALC, Summer School etc. Use AESOP for absences Employee Self-Service Employees with MULTIPLE positions/multiple assignments/multiple locations MUST log in ESS and record time worked for EACH Position/Location Use DIFFERENT USER NAME for EACH log in ( IT will send personnel needing multiple log ins an email with User Names 1 st week in December) Password stays the same for each log in Employee Self-Service Update Personal Information Employees will be responsible for updating their personal information Address/Home Phone/Emergency Contacts Banking Information for Direct Deposit Spouse/Dependent Information Tax Withholding (W-4) information Employee Self-Service Payroll Inquiry View Payroll History Display Payroll Remuneration (check stub) Print Payroll Remuneration
Transcript of MPS EMPLOYEE - s3. · PDF filenew SAP system Pay Period Nov 28 ... run only) Employee...
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MPS EMPLOYEE
SELF-SERVICE (ESS)
TRAININGPresented by Information Technology Services
Employee Self-ServiceTimeline
Jan. 6, 2006 – First Payroll using new SAP systemPay Period Nov 28, 2005 thru Dec 9, 2005-Last payroll using MyMPSDec 14,2005 –Last day for MyMPSapprovalPay Period Dec 12, 2005 thru Dec 23, 2005 –First Pay Period to be entered into new SAP systemDec 23,2005 –Last day for approval in new system (1st pay run only)
Employee Self-Service
Work Time EntryHourly Employees – Use ESSSalaried Employees – Record NEGATIVE time only (sick/vacation/bereavement etc)Teacher’s –Record Extended Time, Lost Prep Time, ALC, Summer
School etc.Use AESOP for absences
Employee Self-Service
Employees with MULTIPLE positions/multiple assignments/multiple locations
MUST log in ESS and record time worked for EACH Position/Location
Use DIFFERENT USER NAME for EACH log in ( IT will send personnel needing multiple log ins an email with User Names 1st week in December)
Password stays the same for each log in
Employee Self-ServiceUpdate Personal InformationEmployees will be responsible for updating their personal information
Address/Home Phone/Emergency ContactsBanking Information for Direct DepositSpouse/Dependent Information Tax Withholding (W-4) information
Employee Self-Service
Payroll InquiryView Payroll HistoryDisplay Payroll Remuneration (check stub)Print Payroll Remuneration
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Employee Self-Service
Employee BenefitsNew Hire EnrollmentDisplay Current ParticipationOpen Enrollments Change/Update Dependent/FamilyInformation
Employee Self-ServiceHow to Access ESS
MPS website staff page-www.mpls.k12.mn.usClick STAFF
Employee Self-ServiceESS Log in:
User ID – Email User Name
Password – Email Password
Email User Name is your 1st two letters of your first name and 1st
three letters of your last name and ###Example: gober001
Welcome to the MPS Employee
Self Service Portal
Click on MPS Employee Self-Service Tab
MPS Employee Self-Service
Your Name
Display Options Use this BACK Option ONLY
MPS Employee Self-Service
Time EntryDisplays:
-Name
-Employee ID
-Pay Period
-Target Times (expected hours worked)
*If Target Time = Actual Time –press icon-hrs will populate same as TargetTimes
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MPS Employee Self-Service
Actual = Target
Next - Click “Check entries”
Can enter up to the next 2 pay periods
MPS Employee Self-Service
Message will appear “Your time sheet is consistent and can be saved”
Click -Save
MPS Employee Self-Service
Time Sheet successfully saved and released
MPS Employee Self-Service
Negative Time Entry
* Use Separate Line
*Insert additional
lines if needed
* Drop Down Arrow
for Options
MPS Employee Self-Service
Click “Check entries”
MPS Employee Self-Service
Click “Save”
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MPS Employee Self-Service
Pay Type Options
Use Separate Line for Each Pay Type
MPS Employee Self-Service
Error message will
appear if Time Entry not correct
MPS Employee Self-Service
Errors include:*Not enough accrued sick time balance
*Not enough vacation balance
*Entry of Negative Time and Regular hours for same day/hours
*Incorrect Account Code for Extended hours/O.T
MPS Employee Self-Service
Additional Entry Required when
using Bereavement
* Click “Show all Details”
MPS Employee Self-Service
In “Short Text” Field
Enter Relationship
Example: Grandmother
Click “Check entries”
MPS Employee Self-Service
Click “Save”
To Delete Lines Click
Icon of Paper with Red Star
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MPS Employee Self-Service
Time Sheet Successfully saved and released
MPS Employee Self-Service
Overtime/Extended Time Entry
Enter hours on separate line
MPS Employee Self-Service
Entering Budget Code
for OT/Extended
time
This can be entered by Payroll Approver or given to Employee to enter as decided by Site/Department
Regular Position will be charged if no code is entered
MPS Employee Self-Service
Click “Check Entries”
MPS Employee Self-Service
Click “Save”
MPS Employee Self-Service
Time StatementHistory of Hours Worked
Current MonthLast MonthPay Periods
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MPS Employee Self-Service
Click Menu Option “Time Statement”
Select Report Option
MPS Employee Self-Service
Click “Display Report”
MPS Employee Self-ServiceTime Statement
Use Scroll bars to view entire report
MPS Employee Self-Service
Time Statement
MPS Employee Self-Service
All current personal information will be brought into new systemPersonal information will be the responsibility of individual employee
AddressPermanentEmergencyMailingPhone Numbers
MPS Employee Self-Service
Click Menu Option
“Address”
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MPS Employee Self-Service
Change or Display Permanent Address
MPS Employee Self-Service
Click “Display”
MPS Employee Self-Service
Verify Information is correct
Click “Back”button
MPS Employee Self-Service
Click “Change” to Update Information
MPS Employee Self-Service
Click in fields to change /update information
MPS Employee Self-Service
Click “Save”
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MPS Employee Self-Service
Address Information changed
MPS Employee Self-Service
To Add Emergency/Mailing Address click drop down arrow in “Address type”and make appropriate selection
Click “New”
MPS Employee Self-Service
Input Address Information
Click “Save”
MPS Employee Self-Service
Bank InformationEmployee will be responsible for accuracy of informationMultiple Bank Accounts
MainOtherDollar Amount or Percentage
MPS Employee Self-Service
Click “Bank Information”
Click “Display”to view current information
MPS Employee Self-Service
Verify bank information for “Direct Deposit”
Click “Back”
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MPS Employee Self-Service
To Create Additional/Other Bank-Click drop-down box by “Bank Details Type” – Select Other
Click “New”
MPS Employee Self-Service
Input Bank Information:
Valid Dates
Payee Name
Bank Routing #
Bank Account
Payment Method
Dollar Amt/Percent
Click “Save”
MPS Employee Self-Service
Paycheck InquiryCheck APEX will no longer be available for direct deposit employeesRemuneration statements (check stubs) will only be available through ESSEmployee can print own remuneration for current pay period and past pay periods
MPS Employee Self-Service
Click “Paycheck Inquiry” on Menu DisplaySelect Pay Period Option”Current
Last
Results in Period
MPS Employee Self-Service
Click “Display Results”
MPS Employee Self-Service
Click “Display remuneration statement”
Print Report and/or make a New Selection
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MPS Employee Self-Service
BenefitsMedical/Dental
Open EnrollmentDisplay Current Participation
New Hire Enrollment
MPS Employee Self-Service
Click Benefit Enrollment
Available Only During Open Enrollment and to New Hires
MPS Employee Self-Service
Select plan desired for enrollment.
MPS Employee Self-Service
Make sure dependents are listed for family coverage.
If not, create dependent using the family/related person link.
Select dependents for plan. A green check will appear beside the dependent selected. Under Plan options, choose dependent coverage.
MPS Employee Self-Service
Once selected, a green check will appear beside the plan.
Click Submit. This will process the enrollment.
MPS Employee Self-Service
Participation Overview
Displays Current Plans
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MPS Employee Self-Service
Click “Cost and Contribution Summary” to display costs
MPS Employee Self-Service
Tax Withholding – W4Change Deductions
W-2 Request Reprint
MPS Employee Self-Service
Tax Withholding-W-4
Click for worksheet
Click “New”
MPS Employee Self-Service
W-4 Worksheet
MPS Employee Self-Service
Input DataValid Dates
Tax Authority/Federal/State/Local
Filing Status
No of Exemptions
Addl withholding
MPS Employee Self-Service
Important
Be sure to check Declaration box
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MPS Employee Self-Service
Click “Save”
MPS Employee Self-Service
Tax Withholding Record Created
MPS Employee Self-Service
Request W-2 Reprint
Select method of delivery
Click “Continue”
MPS Employee Self-Service
Click “Send”
MPS Employee Self-Service
Technical ProblemsContact SAP Hotline at 668-0278
Payroll Questions/Concerns/IssuesContact Payroll at 668-0420
H/R Questions/Concerns/IssuesContact Human Resources at 668-0500
Benefit Questions/Concerns/IssuesContact Benefits at 668-0560
MPS Employee Self-Service
This slide presentation can be viewed in PDF and PowerPoint at:
http://www.mpls.k12.mn.us/MpsSAP.htmlAnd at:http://its.mpls.k12.mn.us/sap
