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MPA ORGANIZATIONAL DEVELOPMENT WORKSHOP

<Sanipaan Marine Park>Island Garden City of Samal, Davao City20 January 2011

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WELCOME AND INTRODUCTIONS Pag-ampo (Prayer) National anthem Welcome remarks Pagpaila-ila (ngalan, posisyon)

(Introductions) Pagpahaluna sa mga gidahum

(kaugalingon, facilitator, workshop (Expectations check)

Programa sa workshop (Workshop program)

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TUMONG SA WORKSHOP (OBJECTIVES)

1. Mahibaw-an ang mga kakusog ug mga aspetong kinahanglan trabahoon sa pagdumala sa MPA (Identify strengths and areas needing work in the management of the MPA).

2. Mahibawa-an ang mga hinungdan niini (identify factors that could explain these)

3. Maghimo ug tahas para sa TWG (Formulate Mission statements for the TWG)

4. Imugna ang papel ug responsibilidad sa TWG (Define the roles and responsibilities of the TWG)

5. Makahimo ug action plan (Formulate an action plan for the TWG)

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BALAUD SA BALAY (HOUSE RULES) Cell phones on silent mode Usa lang ka istorya sa plenaryo (One conversation at a time

during plenary) Usa ka idea, usa ka card (one idea, one card) I-respeto ang tanan nga ideya. Makasolti ang tanan

(respect all ideas, every participant has an equal voice. Everyone can speak up and share an idea).

I-park ang mga lisud nga isyu (Place in parking lot knotty issues)

Ibalik ang mga gamit (Return supplies after using) Sugod sa oras, mahuman sa oras (Start on time, finish on

time).

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Pag-analisa sa dagan sa organisasyson (analyzing past organizational performance)

Konteksto sa Rare Pride CampaignMinutes of TWG first meeting and organizational assessmentFactors explaining organizational strengths and areas needing work

WORKSHOP FLOW

Plano para sa umaabot(planning for Improved organizational performance)

Formulating a Vision and Mission statementClarifying functionsAction planning

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WORKSHOP FLOW

830 to 900 Introduction900 to 930 Presentation sa RARE930 to 1100 Sesyon 1: Pag-analisa sa organisasyon1100 to 1200

Sesyon 2: Hinungdan sa resulta sa pag-analisa sa organisasyon

1200 to 100 Lunch100 to 200 Sesyon 3: Tahas (mission statement)200 to 300 Sesyon 4: Functions300 to 430 Session 5: Action Plan

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RARE CAMPAIGN PROJECT CYCLE

Establishing the campaign

structureJan 2011

Analysis of the situation (PCRA)

Jan to May 2011

Planning (social

marketing plan)

Ends in June 2011

Implementation

July 2011

Graduation and Follow Up

October 2012

Kini nga workshop

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SESSION 1 [900 TO 1000]Pag-analisa sa dagan sa organisasyonTumong:1. Mahibaw-an ang kakusog ug aspetong kinahanglan

trabahoon.

Proseso: Introduction (2 minutes) Presentasyon sa TWG (10 mins) Presentasyon sa pag-analisa sa dagan sa organisasyon (10

mins) Small group Discussion (10 minutes) Plenaryo (20 minutes)

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TWG PRESENTATIONPresentor:

History sa MPA Minutes of Last TWG meeting Vision and mission statement of IGACOS CLUP ELA of IGACOS Plans of Province of Davao del Norte Plans of NGOs/academe in the area

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Pag-analisa sa Dagan sa Organisasyon

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PAG-ANALISA SA DAGAN SA ORGANISASYON

Buot ipasabot (Definitions)Organization = is a group of people intentionally organized to accomplish an overall, common goal or set of goals

Kapunungan – grupo sa mga tawo, nga gi-organisa para makahimo sa ginusahang gustong kab-oton.

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PAG-ANALISA SA DAGAN SA ORGANISASYON

Buot ipasabot (Definitions)Agi/Dagan sa organisasyon (organizational performance) =

pagsukod kung nakab-ot ang tumong (measures the degree to which an organization has achieved its goals (effectiveness) na nagagamit ug tamang recorsos (by using an acceptable outlay of resources)(efficiency) tali sa iyang malungtarong katakus (in relation to its long-term viability (relevance).

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PAG-ANALISA SA DAGAN SA ORGANISASYON

DefinitionsPerformance indicators = quantifiable measurements, agreed beforehand, that reflect the critical success factors of an organization. They will differ depending on the organization

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ORGANIZATIONAL PERFORMANCE Area Indicators - timailhan Evidenc

eVMG Formulated

Nasabtan sa kasagaran (Understood by various stakeholders)

Governance(Pangagamhanan)

Naay proseso sa paghimo ug polisiya (Policy-making process and review in place)Proseso sa pagpili ug lider (Process for selection of leaders)Klaro ng papel sa mga lider (Functions of leaders are clear)Regular meetings that are documented

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ORGANIZATIONAL PERFORMANCE Area Indicators Evidenc

eOperations

Naay plano (Operational plan (management plan))Klaro ang istruktura (Clear structure and responsibilities)Operational policies and proceduresPerformance mgnt system/M and E (learning)

Financial Mgt

Process for approving annual budgetPolicies and proceduresFinancial reportsRevenue generation strategy

Networking

Intra and inter-agency linkages

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PAG-ANALISA SA DAGAN SA ORGANISASYON

DefinitionsGovernance = the processes by which leaders are selected and how organizational policies are formulated and reviewed.

Pangagamhanan = ang mga proseso kung diin ang mga namuno ginapili, ug ang pagmugna sa mga polisiya ug pag-review niini.

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PAG-ANALISA UG DAGAN SA ORGANISASYON

Para asa ang pag-analisa sa dagan sa organisasyonMahibaw-an ang mga kakusong (Identify strengths)Mapa-ayo ang dagan sa organisasyon sa umaabot (Learning to improve management)

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SMALL GROUP DISCUSSIONGrupo Unsa ang

mga kakusog sa dagan sa TWG

Unsa ang mga aspeto nga kinahanglan trabahoon sa dagan sa TWG

VMG(Pangagamhanan)GovernanceOperationsFinanceNetworking

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END OF SESSION 1 Identify strengths and areas needing

work in the operation of the group managing the MPA

(Mahibaw-an ang kakusog ug aspektong kinahanglan trabahoon.)

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SESSION 2 [1000 TO 1100]Factors explaining organizational

performance Session objective:1. Mahibaw-an ang mga hinungsan sa kakusog ug mga aspeto

na kinahanglaan trabahoon (To identify the internal and external factors that could explain past operation of group managing the MPA)

Process: Introduction (2 mins) Small group discussion (30 mins) Presentation and plenary discussion (20 mins)

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Teorya sa Pagbag-o

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InputsTawo (People)Recorsos (resources )

MODELO SA PAGBAG-O

OutputsPagbag-o(Changes in):Kahibalo (Knowledge)Kahanas (Skills)Kinaiya (Attitude)

OutcomesPagbag-o (Changes in):Batasan (Behavior) (individuals)Naandan himoon (Practices)(organizations)

ImpactPagbag-o (Changes in):Pagnbag-o sa kinabuhi (People lives)Kahimsug sa kinaiyahan (Health of the environment)Kaya himoon

(Can do)Kanang himoon gyud(Will do)

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SESSION 2: WORKSHOP INSTRUCTIONS1. Divide participants randomly into 4 groups (see

groupings in next slide). 2. Ask each group to select a discussion leader and

reporter.3. Ask the groups to refer to the strengths (met) and areas

needing work identified in session 1.4. Ask each group to answer the workshop question for

their group (see next slide for questions)5. Ask group reporter to share discussion results in plenary. 6. Summarize content of reports and inform participants

that these will feed into the action planning in session 5.

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WORKSHOP 2Grupo Pangutana

1 What are the internal factors that could explain the strengths of the TWGUnsa ang mga internal na hinungdan sa mga kakusog?

2 What are the external factors that could explain the strengths.Unsa ang mga eksternal nga hinungdan sa mga kakusog?

3 What are the internal factors that could explain the areas needing workUnsa ang mga internal nga hinungdan sa mga aspektong kihahanglan trabahoon?

4 What are the external factors that could explain the areas needing work?Unsa ang mga eksternal nga hinungdan sa mga aspektong kinahanglan trabahoon?

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WORKSHOP TEMPLATEStrengths (Kakusog) Hinungfdan

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PLENARY TEMPLATE FOR SESSION 2Hinungdan

Organizational strengths

Internal External

Organizational weaknesses

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END OF SESSION 2 Mahibaw-an ang mga internal ug

eksternal nga hinungdan sa mga kakusog ug aspetong kinahanglaan trabahoon (Identify the internal and external factors that could explain past operation of group managing the MPA)

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SESSION 3 [1100 TO 130] W/ LUNCH BREAK

Formulating the VMGSession objective:1. Maghimo ug tahas para sa TWG (To formulate a mission

statement for the TWG)Process: Introduction (5 mins) Presentation on VMG (15 minutes) Small group discussion on mission statement (15 mins) Drafting of mission statement Plenary presentation of mission statement (25 minutes)

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Introduction to VMG

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VMG

Ang panglantaw nga walay action ay isa ka damgo. Ang lihok nga walay panglantaw ay usa ka bangungot.A vision without action is a daydream. Action without vision is a nightmare. [Japanese proverb].

Having a well-defined vision changes nothing if it is not lived and constantly communicated by the leaders and members of an organization.

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VMGVision = a vision is a short, succinct and inspiring statement of what the organization intends to become or achieve at some point in the future. Its primary audience are the clients of the organization.

Question: Where do we see the organization going in the future? Asa man ta paduong?

Eg. To enable people and businesses throughout the world to realize their potential (Microsoft)

….a community with healthy forests, clean water, clean air, abundant wildlife, wilderness, and working in harmony with the needs of all Americans and for the generations yet to come (American Forest Congress).

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VISIONA highly livable city nurtured by faith-inspired people. (City of Tagbilaran)

Ang syudad na hataas ang kalidad sa pamuyo nga gimatuto sa mga tawo’ng dinasig sa pagtoo.

A prime eco-cultural tourism hub where God-loving people enjoy comfortable lives and shared responsibilities in an environmentally sustainable city that is progressive and equitable, propelled by responsive governance. (Tagbilaran City CRM vision)

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VMGMission = is a concise statement of the reason for being of an organization. It describes what the organization does. Its primary audience are the members of the organization.

Question: Why does our organization exist? Unsa may ginahimo sa atong kapunungan?

Eg. To produce outstanding financial returns by providing totally reliable, competitively superior, global, air-ground transportation of high-priority goods and documents that require rapid, time-certain delivery(Fedex)

To improve, enhance and protect natural resources specifically forests in [place] region. [American Forest Congress}

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MISSION STATEMENTTo promote Tagbilaran City as an eco-tourism site that showcases a sustainable coastal ecosystem through education and empowerment of the coastal communities and all stakeholders in the implementation of the CRM plan through socio-economic enhancement that balances environmental concerns with development. (Tagbilaran City CRM mission statement)

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MISSION STATEMENT – HAMBONGAN TWGMosuporta sa Management Committee sa pinaagi paghimo ug polisiya, pagpanday ug plano sa MPA, pakiglambigit sa mga NGO’s ug NGA’s alang sa dugang pundo aron mapasabot ang tanang katawhan sa benepisyo sa MPA, makatukod ug bag-ong MPA, mapasikad ang mga kalihokan sa plano sa MPA sa Hambongan aron muasenso ang kahimtang sa katawhan tungod kay manumbalik na ang kaabunda sa isda ug naamumahan na ang kinaiyahaan.

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VMGGoals = specific objectives that relate to specific time periods.

Eg. To reduce illegal fishing activities by 80% of its 2000 levels in five years [CERD, Hinatuan Program].

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MISSION FORMULATIONNo hard and fast rule, but some ideas:Mission statement creation 1. First identify your organization’s “winning idea” (or

core competence). This is the idea that will make your organization stand out and the reason why people in the community clients will come to you and not other organizations. Eg. Conservation education, enforcement of MPA laws

2. Identify the key measures of your success. Eg. Reduction in fishing pressure, etc.

3. Combine winning idea and success measures.4. Refine mission statement.

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MISSION FORMULATIONGinahimo, asa kita maayo (Winning idea (core competence)) = law enforcementTimailhan nga nakab-ot ang tumong (Success measures) = 80% reduction in illegal fishing activities + educated community on importance of conservation

Mission statementThe primary organization in [municipality] that promotes conservation of coastal resources through education and law enforcement that aims to reduce illegal fishing activities by at least 80%.

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VMGVision statement creation 1. Ask group to uncover the human value in their

mission statement. Eg. conservation, sustainable livelihoods, active citizen participation

2. Ask group to identify what you and your community value most about how your organization will achieve the mission.

3. Combine mission and values.4. Refine the vision statement to make it inspiring

to members and clients.

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VMGValues: conservation, active citizen participationMission statement = conservation through law enforcement and education

Vision statementWe envision a community of active citizens engaged in sustainable livelihoods and conservation of coastal resources.

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MISSION STATEMENT WORKSHOP GUIDE1. Define the group (ie a TWG that aims to establish a

strong MC and will perform support functions afterwards)

2. Divide participants into 2 groups.3. Ask each group to select discussion leader and

reporter.4. Ask first group to discuss “winning idea” (core

competencies) of the TWG5. Ask second group to discuss success indicators.6. Discuss results in plenary and come up with a draft

mission statement.

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WORKSHOP 3Grupo Pangutana

1 Unsa ang ‘core competence’ sa atong TWG?2 Unsa ang mga timailhan nga nakab-ot na sa

TWG ang iyahang tumong?

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END OF SESSION 3 Formulate a mission statement for the

TWG

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SESSION 4 [130 TO 230]Pagklaro sa papel ug responsibilidad sa TWG (Defining functions of the TWG)Session objective:1. Maklaro ang papel ug responsibilidad sa TWG (To

define the functions of the TWG).

Process: Introduction of basic management functions (15 mins) Plenary discussion and agreements (45 mins)

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Five basic management functions

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FIVE BASIC MANAGEMENT FUNCTIONS

Planning – ongoing process of developing the organization’s mission and objectives and how they will be accomplishedOrganizing – establishing the internal structure of the organization.Staffing – ensuring that all positions in the organization are filled with qualified peopleDirecting - influencing people's behavior through motivation, communication, group dynamics, leadership and disciplineControlling -  four-step process of establishing performance standards based on the objectives, measuring and reporting actual performance, comparing the two, and taking corrective or preventive action as necessary

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TWG BASIC FUNCTIONS1. Policy formulation2. Crafting of MPA management plan,

overseeing and review of its implementation

3. Resource generation4. Networking 5. Others

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PLENARY DISCUSSION - SESYON 4Grupo PangutanaPagama ug Polisiya

Propose policy initiatives to the legislative council.

Paghimo ug management plan

Spearhead the planning, capacity and governance needs of the Hinungan MPAsAssist to establish the Hinunangan Management Council.Assist in the planning, implementation and evaluation of the Pride Program for the Hinunangan MPA

Pinansiya/Recorso

Assist in leveraging potential human, financial resources for the campaign.

Networking Networking and linkagingOthers Perform such other function deemed

necessary

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END OF SESSION 4 Maklaro ang papel ug responsibilidad

sa TWG (Define the functions of the TWG)

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SESSION 5 [230 TO 430]Pagpanday ug plano (Formulating an

action plan)Session objective:1. Makagama ug action plan, ma-analisa ang risgo sa mga

kalihokan (To formulate an action plan for the TWG and perform a risk analysis on initiatives identified)

Process: Introduction (15 mins) Plenary discussion (45 mins)

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ACTION PLANNING GUIDE1. Planning time horizon = 2011 to 20122. Coastal and Marine Zonation Plan (naa)3. Review Milestones in RARE Pride

campaign4. Consider budget and other resources

available 5. Review results of organizational

assessment (Org performance, mission statement, functions)

6. Complete the action planning template, using metacards.

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WORKSHOP TEMPLATEStrategic priorities

ObjectivesTumong

MeasuresTimailhan

Basline/Targets

InitiativesKalihokan

Timeline/ person resp

VMGGovernanceOperations/EnforcementFinance Generat

e sufficient funds to support operations

Fund sufficiency ratio

Amount currently available

Target amount

Lobby for increased LGU fund allocation

Improve collection of fees

Feb/name

Networking

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Initiatives Risk analysisMitigating measures (to prevent failure)

Contingency plan (alternative if we failed)

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END OF SESSION 5 Makahimo ug action plan, ma-analisa

ang mga risgo sa kalihokan (Formulate an action plan for the TWG and perform a risk analysis on the initiatives identified)

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Thank you.

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LINKSwww.mindtools.comwww.100ventures.comwww.theoryofchange.orgwww.businessballs.com