CITY OF LAFAYETTE

CITY PROPERTY MOWING SPECIFICATIONS

2014

Contract for mowing will be reviewed annually. This contract is effective when bidder receives

notice-to- proceed. This contract will be renewed automatically and continuously until written notice

of non-renewal; provided that the bid amount doesn’t increase.

In the event of breach of contract or bidders unsatisfactory work performance, the City of Lafayette or

bidding contractor shall have the right to terminate the mowing contract immediately.

Invoicing and payment for mowing shall be done weekly. Invoice for mowing to be turned in no later

than Tuesday of the following week of mowing. Payment will be available for pickup or mailed on

Fridays.

Any questions about mowing the City Parks locations, contact Phillip Brawner or Barron Smith 666-2194

MOWING BIDS SPECIFICATIONS

CITY PARKS

Bids are to be made for one (1) time mowing and trimming per week, if weather permits. Trimming to be

done every third mowing on places not accessible by mowing. Mowing to be done on Thursday and Friday.

Bid Per Location

Key Park (highlighted area map attached), on Church St.

City Park, on Days Rd.

City Cemetery, both sides of Jones St.

Around Sullivan Pond, on Ellington Dr.

Around City Hall and also around metal buildings at 201 East Locust St.

Around the police department building at 118 East Locust St.

No chemical spraying of grass or weeds in the ditches.

Park and Street Departments Supervisor will supervise all mowing.

Must mow the location to get paid for it.

Name of Bidder:

Address:

Phone Number:

Total bid for mowing the City Parks and around City Buildings listed:$

Questions concerning utility department mowing contact: Phillip Brawner 666-2194

MOWING BIDS SPECIFICATIONS

UTILITY DEPARTMENT

WATER TREATMENT PLANT – Located at 192 Spring Creek Road. Mow and trim one (1) time

per week, when weather permits. Mow, starting at water plant, an estimated four hundred (400) feet

South, from fence to asphalt, and five (5) feet on inside fence; then an estimated two hundred (200) feet

East, five (5) feet inside fence. Bidder should visit this site with Phillip Brawner for site mowing

instructions.

Location Bid

WATER PUMPING STATION – Located at 3226 New Harmony Rd.

Mow and trim around pumping station every week if weather permits. Location Bid

Mow and trim around water tanks, locations as follows:

Mow and trim around tanks every two weeks. Bid Per Location

Macon County High School

Top of hill on Highway #10 behind Wal-Mart

SEWER PLANT, Bradley Hollow Rd

Mow and trim one (1) time a week, when weather permits. Location Bid

GAS DEPARTMENT, Mow every week, when weather permits.

Mow and trim around gas control station on 607 Days Road Location Bid

Gas regulator station located at 3394 Hartsville Rd. Location Bid

No chemical spraying for weeds or grass.

Department Supervisors will supervise all mowing.

Must mow the location to be paid for it.

Name of Bidder:

Address:

Phone Number:

Total bid for mowing the Utility Department grounds: $

Questions concerning airport mowing contact: Barron Smith 615-666-2194

MOWING BIDS SPECIFICATIONS

AIRPORT GROUNDS

Bids are to be made for one (1) mowing and trimming per week, if weather permits. The following are

the areas to be mowed around the Lafayette Municipal Airport, but are not all-inclusive. A map of the

general area highlighted is attached. The bidder should visit the site with Barron Smith.

Along access road, mow to fence, where fence is out to Old Highway 52, where a fence is

not in place, mow at the same width as is a fence had been in place.

Mow twenty-five (25) feet from the edge of runway.

Mow 15 feet circumference around the vasis and reils.

Mow 80 feet circumference around windsock and segmented circle.

Trim around runway lights.

Ramp area and around main hanger, mow from these two areas to ditch line.

Mow fuel tank area and around new tee hangers to top of slope, also taxi way to ramp.

At end of runway mow space between Hwy 52 By Pass and fence; to continue two hundred

(200) feet on both sides of fence, four to five feet wide.

Bid for locations above $

Area to be mowed every two weeks:

Mow side slopes on North end of runway. This area is approximately twenty-two hundred

(2,200) feet in length and sixty-five (65) to eighty (80) feet wide. (Are to be mowed every two

weeks are marked in red on map).

Bid for location above $

Check with City before using any chemical weed and grass killer.

City of Lafayette Street/Park Supervisor will supervise all airport grounds mowing.

Name of Bidder:

Address:

Phone Number:

Total Bid for mowing the Airport grounds: $

NOTICE TO VENDORS

Sealed proposals including vendor name and address, on the outside envelope, will be received by

the City of Lafayette, at the office of the City of Lafayette Recorder’s Office, 200 East Locust St.,

Lafayette, TN 37083, the hour 2:00 p.m., on the 3rd

, day of March, 2014 at which time proposals

duly delivered and submitted and will be opened at that time.

Until the final award by the City of Lafayette, said city reserves the right to reject any and/or all

proposals, to waive technicalities, to re-advertise, to proceed otherwise when the best interests of the

City will be realized hereby. Proposals will be submitted sealed and plainly marked with the date and

time of receipt.

Must have Workman’s Compensation Insurance prior to any mowing done on city property.

Must have $1,000,000 of Liability Insurance coverage prior to any mowing done on city

property.

Must list the City of Lafayette as an additional insured on insurance policy.

BID REQUIRES SEPARATE QUOTE FOR EACH SHEET OF SPECIFICATIONS

Location has to be mowed to get paid for it.

TOTAL BID FOR CONTRACT OF ALL LOCATIONS COMBINED: $

Bid will be awarded to one bidder for all locations.

Bidder: Phone:

Address:

The City of Lafayette does not discriminate based on race, color or national origin in federal or state

sponsored programs, pursuant to Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d).With regard

to all aspects of this contract, contractor certifies and warrants it will comply with this policy.

CITY OF LAFAYETTE CONTRACT MONITORING

TDOT requires that sub-recipients maintain records of those ethnic and gender groups who are awarded

bids on projects.

For Title VI compliance, we ask for voluntary disclosure of the following information:

Gender: Male Female

Race: Caucasian

African American

Hispanic

American Indian and Alaskan Native

Native Hawaiian or other Pacific Islander

Other (please specify)