Moving Government To The CloudNASACT Annual Conference

Chicago, Illinois

August 24, 2015

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Agenda

– Who is Workday– The path to innovation– What is being done across the country – and lessons learned– Why technology matters– Procurement and contracting considerations and best practices– Enterprise cloud ERP case study– Questions

TECHNOLOGY FOUNDATION

ANALYTICS

SECURITYMODEL

ORGANIZATIONALSTRUCTURES

BUSINESS PROCESS FRAMEWORK

PROCUREMENT

EXPENSESPROJECTS

PAYROLL

TALENTRECRUITING

HUMAN RESOURCES

FINANCIALS

REVENUE INVENTORY

STUDENT

INSIGHT APPS

ONE CONSUMER UI

TIME TRACKING

PROJECTBILLING

They Said What About Innovation?

“The horse is here to stay but the automobile is only a novelty – a fad” Michigan State Bank Advising Henry Ford’s lawyer

“Computers in the future may weigh no more than 1.5 tons” Popular Mechanics Magazine

“There is no reason anyone would want a computer in their home” Ken Olsen, Digital Equipment Corporation

“The computer was born to solve problems that did not exist before.” Bill Gates, Microsoft

“There’s no way that company exists in a year.” Tom Siebel, Siebel Systems referring to Salesforce.com

“The significant problems we face today cannot be solved at the same level of thinking we were at when we created them.”

- Albert Einstein

Government Paths To Cloud Maturity and Case Studies

Strategies Case Study Examples

Data Center Consolidation:Shared Service, Managed Service, Outsourced Service

US Federal GovernmentCommonwealth of VirginiaCommonwealth of Pennsylvania

Cloud First Policies: US Federal Government

All agencies identify moving 3 “services to the cloud” – Barriers to accomplishment: staff skills and procurement processes, security

Infrastructure as a Service California’s “Cal Cloud”Texas Cloud Broker Service

Platform as a service Google Apps, Microsoft 365Even the CIA is moving to Cloud

“Open Government” Initiatives

Recovery.govCity of Boston

Enterprise SaaS Applications Citizen Call Centers, 311, Workday ERP, HR, Payroll, Financials Applications

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Modern Cloud

Customization Configuration

Multiple Versions One Version

Expensive Upgrades Updated by Provider

Hosted in Cloud

Subscription Priced

Hosted in Cloud

Subscription Priced

Legacy Cloud

Efficient Delivery Model

Built with Contemporary Technology

Service-OrientedArchitecture

Web ServicesIn-Memory

Object-Oriented

Hadoop

Multi-TenantMachine Learning XML

HTML5 Service-Oriented Architecture

Web Services

In-Memory

Hadoop

Elastic Grid

Multi-Tenant

HadoopXML

HTML5

Service-OrientedArchitecture

Web Services

In-Memory

Object-Oriented

Elastic Grid

Multi-Tenant

Metadata Object Model

XML

HTML5

Service-Oriented Architecture

Object-Oriented

Object Model

XML

Machine Learning

Elastic Grid

Object ModelObject-Oriented

Machine Learning

Object Model

Hadoop In-MemorySOA

HTML5Elastic Grid

Web Services

HTML5

HTML5

Adaptable ProvenFutureProof

Machine Learning

Recent Forums on Cloud Procurement

•American Bar Association: Cloud Computing and Contracting Panel

How State and Local Governments Can Achieve Benefits and Balance Risks

•Government Finance Officers Association: A Cloud Procurement Reform Panel

•Center for Digital Government: Public-Private Workgroup for Cloud Procurement

•New York State: IT Terms & Conditions – A Workshop for Attorneys

•New York State: OGS Procurement Input and SaaS Considerations

•New York State: Legislative Roundtable – State Operations Sub-Committee

•State of California: Special Provisions for SaaS Contracting10

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Case Study

City of OrlandoERP in the Cloud

Ray ElwellFormer Deputy CFO

City of Orlando

City of Orlando

Systems ReplacedInfinium (HR/PR)JDEdwards (FIN)Lotus Notes Apps.net AppsPaper

Demographic Information

Full Time Employees 3,200

Part Time Employees 500

Annual Budget $2 Billion

• Existing systems were not meeting the needs of the organization

Accessibility, usability, and keeping pace with change “Down Training” new employees Too costly to keep up to date

•Systems were too difficult to maintain Existing customizations and the requirement for more customization Finding talent that knows how to maintain older systems Too many integrations

Justification for Change

•Stiff competition for capital funding

•Must be a long-term solution‒There will be no appetite to do this again‒Adaptable for whatever the future may bring

• “Cloud First When Applicable” Policy

Replacement Considerations

City of Orlando Project Summary

•Contract Signed November 2012

•Project Kickoff February 2013

•Project Duration 15 Months

HCM / Budget Prep (2/14)

Financials (3/14)

Payroll (5/14)

On Time

On Budget

Organizational Benefits

•Simplified update process and no upgrades

•Mobile‒Where the majority of employees actually access it!

Technical Benefits

•Stronger security framework‒Unified security configuration‒Secure system access‒Audit always on

•Solution for business continuity and emergency preparedness

Functional Benefits

•Reporting capabilities beyond the accounting structure

•Robust analytical capabilities ‒Information on demand‒Improved accountability

•Flexible configuration

TM

Thank You