MOVING FROM REACTIONARY REPAIRS TO …...2019/08/08 · REPAIRS TO PROACTIVE MAINTENANCE David...

Board of School Trustees Meeting August 8, 2019

Mr. David P. McKinnis, Chief of Facilities

MOVING FROM REACTIONARY

REPAIRS TO PROACTIVE

MAINTENANCE

David McKinnis 08.08.19

of 19 Reference 5.04(C)

FACILITIES MAINTENANCE / WORK ORDERS / PREVENTATIVE MAINTENANCE

2018 – 2019 School Year:

• All work orders are dispatched from one of four maintenance yards to all skilled

labor, which in turn have to travel to each location daily.

• Reaction time to emergencies is good.

• Minimal Standard Preventative Maintenance is happening.



FACILITIES MAINTENANCE / WORK ORDERS / PREVENTATIVE MAINTENANCE

2019 – 2020 School Year:

• Lighting, plumbing, paint touch up and basic heating, ventilation, and air conditioning

(HVAC) maintenance, i.e., filters, greasing of equipment, checking of temperatures and overall operations will be done on a routine basis.

• Pilot Program:

• We have 11 BE positions 4 ES and 7 HS that will be in their positions by second week

of August.

• BE’s at the Facilities will provide a comprehensive approach to Predictive

Maintenance and not be in a reactive mode. Moving away from deferred maintenance as stated in the 2024 Strategic Plan.



AIR HANDLER COIL CLEANING AND AIR FILTER REPLACEMENT

Current State:

• Coils are only cleaned when the

heating, ventilation, and air

conditioning (HVAC) technician deems

it necessary.

• Filters are changed once annually (not

enough).

• Air quality is substandard.

• Performance of equipment is

substandard.




Future State:

• Starting with High School - coils to be cleaned in 2019-2020 school year. Middle and

elementary schools will follow once funds are allocated.

• Improves air flow and reduces energy required to move the air and remove heat more

efficiently.

• Coil Cleaning disinfects the coils and improves air quality.

• Installing 95 percent (MERV 14) high efficiency filters protects the coils and improves air

quality.

• Having HE Filters it will reduce transportation and labor costs for each facility. Less windshield time for labor.




Future State, continued:

• Cleaning of coils and HE filters extend the life cycle of the equipment. Currently we

have $90 million in High School HVAC replacement projects at eight high schools.

• An additional five to seven years of service life from the current HVAC equipment should

be our goal. With these efforts, we can put more dollars back into the classrooms.

• With a robust Coil Cleaning and Air Filter program we will increase the life cycle of the

equipment, improve air quality and have less reactive calls. Using of contracted

resources to offset the need to clean coils as stated in the Focus 2024.



WATER TREATMENT FOR OUR HVAC SYSTEMS

Current State:

• Staff of 5-7 technicians have to service 250 cooling towers and closed loops

(not enough staff).

• Cleaning and disinfection of the cooling towers is substandard.

• Monitoring of the water chemistry is substandard.



WATER TREATMENT FOR OUR HVAC SYSTEMS

Future State:

• RFP is out for water treatment including annual cleaning and disinfection.

• Systems need to be checked every three days for correct chemistry.

• Building Engineers will be trained to check chemistry at the 11 schools.

• Water chemistry is crucial to the HVAC system and if not monitored can cost

the district millions in premature failures and increased energy cost.



MOBILE MAINTENANCE - PAINT, CARPENTRY, AND PLUMBING

Current State:

• Painting and carpentry staff work hours vary during the day time hours.

• Painters and carpenters can not work while classes are in session.

• Plumbers only respond to emergencies and basic maintenance.

• This current schedule demonstrates an inefficient use of Clark County School

District labor resources. Wind shield time!



MOBILE MAINTENANCE - PAINT, CARPENTRY, AND PLUMBING

Future State:

• Mobile staff will start their work day at 3 p.m., and work until 11 p.m.

• Gives Operational Managers time to meet with Principals and Mobile Teams

to develop a comprehensive task list a head of the schedule work at

schools.

• Three teams will spend three to five days per school and move to the next

school, effectively servicing two-hundred school sites annually.

• No disruption to school operations.

• Having the Mobile Maintenance teams with a focused daily work schedule,

our schools will benefit greatly from a functioning school that looks and feels fresh providing a better environment for kids and teachers.



ENERGY AND SUSTAINABILITY

Current State:

• There are no goals and or strategy for Facilities Maintenance.

• Construction has continued to incorporate energy efficient lighting and mechanical equipment for new construction and modernization projects.



ENERGY AND SUSTAINABILITY

Future State:

• Contract with Nevada Energy – allows CCSD to receive $1.5million in

incentives to improve our energy savings through LED lighting and heating, ventilation, and air conditioning control strategies. We will see in the future

better rates on power bills.

• Develop and deploy behavior based conservation programs for the entire

District to implement per Focus 2024.

• Work in concert with the Construction Department to increase our ability to

use LEED certification of materials and equipment as stated in the Focus 2024.



EVALUATION OF NEW CONSTRUCTION TO REDUCE SCHOOL FOOTPRINTS AND ASSOCIATED COSTS

In Progress:

• A work group and has met three times to discuss reducing the new construction costs.

• Three options were created and are being developed towards reducing construction costs by 30 percent.

• Presently, CCSD Construction Management department is looking at all options and running costs comparison models to determine the anticipated saving.



ALLOCATION OF CIP FUNDS TO MODERNIZATION

Current State:

• The amount of funds allocated in 2015 CIP for modernizations is limited and

more focus on Building New Schools, Replacement schools and class room additions.



ALLOCATION OF CIP FUNDS TO MODERNIZATION

Future State:

• There is a larger need to maintain the existing inventory of aging schools

with CIP funds.

• In CIP Revision 4 we will present moving more money to our aging facilities

so we can limit the amount of imminent failures on the horizon while

addressing some of the capacity needs for Clark County.

• Facilities will develop a Comprehensive Renovation Schedule for all of the schools on the critical Watch list.



THIRD PARTY COSTS ESTIMATES WHEN CONSTRUCTION BIDS EXCEED BUDGETED AMOUNT

In Progress:

• Clark County School District’s practice is to have the architect engage a

third party cost estimator on all major projects.

• Cost estimates are a defined deliverable during the design process.

• There is a consideration to remove the third party costs from the architects

contract and contract directly with these services.



GROUNDS

In Progress:

• We are reviewing our infrastructure: watering Clocks and equipment to

meets the maintenance demands of our grass fields.

• Replacement of aging artificial turf is in progress.



SUPERINTENDENT’S COMMENTS BOARD DISCUSSION AND

QUESTIONS David McKinnis 08.08.19


MOVING FROM REACTIONARY REPAIRS TO …...2019/08/08 · REPAIRS TO PROACTIVE MAINTENANCE David...

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