Moving from Microsoft® Word to IBM® Lotus® Symphony™

Documents

With IBM® Lotus® Symphony™ Documents, you can create simple or highly structured documents includegraphics, tables, charts, and spreadsheets. A number of features give you a fine degree of control over theformatting of text, pages, sections of documents and entire documents. You can save the documents in avariety of formats.

Table 1. Creating and editing documents

Microsoft WordLotus SymphonyDocuments

To open a document, click

.Click .

To create a new

document, click .

Click

.

Table 1. Creating and editing documents (continued)

Microsoft WordLotus SymphonyDocuments

To create a new doc froma template, clickFile→New, select thetemplate location, andbrowse for the template.

Click File→New→FromTemplate.

To save a document, click

. Click .

To print, click . Click .

To revise documents, clickTools→Track Changes.

ClickEdit→Revisions→Show.

1

Table 1. Creating and editing documents (continued)

Microsoft WordLotus SymphonyDocuments

To show or hide the taskpane, click View→TaskPane.

Click in the Sidebarand choose Float orClose, or clickView→Properties Sidebar.

To spell check, click . Click .

To customize applicationbehavior, clickTools→Customize orTools→Options.

Click File→Preferences.

Table 2. Formatting documents

Microsoft WordLotus SymphonyDocuments

To change font

appearance, click , ,

or .

Click , , or .

To apply a style, selectone from the Style list.

.

Select one from the ApplyStyle list.

.

To align text, click , ,, or .

Click , , , or

.

To indent or outdent, click

or .Click or .

To change spacing, click

.Click .

To apply other paragraphformats, clickFormat→Paragraph.

Select the format option inthe Paragraph PropertiesSidebar or click

.

To copy formatting, click

.Click .

To add a note, clickInsert→Comment.

Click Create→Note.

Table 3. Using lists, tables, and charts

Microsoft WordLotus SymphonyDocuments

To create a bulleted list,

click .Click .

To create a numbered list,

.Click .

Table 3. Using lists, tables, and charts (continued)

Microsoft WordLotus SymphonyDocuments

To customize list formats,click Format→Bullets andNumbering..

Click Layout →Numbering → Bullets andNumbering.

To create a table, click

.

Click .

To convert text to tables,click Table Convert→Textto Table.

Click Table→Change Textto Table.

To merge or split cells,click or .

Click or .

To enter a formula, ClickTable→Formula.

Click View→FormulaInput Line.

To insert a column or row,clickTable→Insert→Columns or→Rows.

Click or .

To delete a column orrow, clickTable→Delete→Columns or→Rows.

Click or .

To add borders orshading, clickFormat→Borders andShading.

Click Table→TableProperties.

To sort a list or table, click

or .

Click Table→Sort..

To create a chart, clickInsert→Object and clickMicrosoft Excel Chart orMicrosoft Graph Chart.

Click .

To format a chart,double-click the chart.

Right-click the chart andclick Edit.

Table 4. Managing document layout

Microsoft WordLotus SymphonyDocuments

To change pageorientation, clickFile→Page Setup.

ClickLayout→Properties→PageProperties.

To create a header orfooter, click View→Headerand Footer.

ClickLayout→Properties→PageProperties.

To create customercolumns, clickInsert→Columns.

Click Layout→Columns.

To create a section, clickInsert→Break and choosethe section break type.

Click Create→Section.

2 Moving from Microsoft® Word to IBM® Lotus® Symphony™ Documents

Table 5. Inserting and formatting graphics

Microsoft WordLotus SymphonyDocuments

To display the Drawing

toolbar, click .

Click Create → DrawingObject.

To create a text box, click

.Click .

To draw a shape or line,click a shape on theDrawing toolbar, or click

.

Click or any othershape on the Drawingtoolbar.

To insert a graphic file,click Insert→Picture→FromFile.

Click .

To insert from a graphicgallery, click Insert→Picture→ClipArt.

Click Create→Clip Art.

To format a shape, clickFormat→AutoShape.

Click

.

To insert text as a graphic,

click .Click .

Table 6. Shortcuts

To... Do this...

Close a document Click on thedocument’s tab.

View dynamic Help Press F1.

Customize the Helpsearch scope

In the Help window, clickSearch Scope and clickNew.

Create a PDF Select File→Export.

Search throughthumbnails of all opendocuments

Click , then type inthe Find field.

Move to any part of thedocument by page,section, or object

Press F5 to open theNavigator.

Open the Style List Press F11.

Turn on numbering Press Ctrl + Shift +F12

Turn on bullets Press Shift + F12.

Manage InstantCorrections settings

Click Tools→InstantCorrections.

Moving from Microsoft® Word to IBM® Lotus® Symphony™ Documents 3