Mountain ParkNature’s Neighborhood

52nd Annual Meeting

May 12th, 2020

Board of Directors

Eleanor Kurtus, President Sherri Sacconaghi, Vice President Chip Kyle, Secretary-Treasurer

Theron Post, Director Bob Price, Director Dwight Sangrey, Director Janice Krem, Director

Standing Committee Chairs

Sarah Cantor Charles Aubin Donn Bury

Architectural Committee Clubhouse Committee Common Property Committee

Finance

Committee

Chip Kyle

Reserves

Committee

Chip Kyle

Home

Maintenance

Committee

DeeAnn

Troutman

Introduction of MPHOA Leadership Team

Cristine Wienecke

Executive Assistant

Zsolt Lehoczky

Landscape

Stewardship Director

Brady Parkvold

Compliance

Manager

Jennifer Anne

Executive Director

Cami Knudsen

Playschool Director

Regan Kinder

Fitness Director

Introduction of MPHOA Leadership Team

Toni VonRuden

Clubhouse Director

Jake Frostick

Aquatics Coordinator

Cassidy Jorgensen

Community Relations

Manager

Kim Peeler

Member Services

Coordinator

Kevin Cartwright

Landscape Steward

Supervisor

Robert Albair

Facilities Director

Resolution dedicating net revenue

WHEREAS, Mountain Park Home Owners Association is an Oregon corporation duly organized and existing under the laws of the State of Oregon;

And

WHEREAS, the members desire that the corporation shall act in full accordance with the rulings and regulations of the Internal Revenue Service;

Now, THEREFORE, the members hereby adopt the following resolution by and on behalf of Mountain Park Home Owners Association:

RESOLVED, that any excess membership income over membership expenses for the year ended December 31, 2019, shall be applied against the subsequent tax year member assessments as provided by IRS Revenue Ruling 70-604.

This resolution is adopted and made part of the minutes of the annual meeting held on May 12th, 2020.

Nomination of Directors

ANN AMAN BRIAN ALTMAN

State of the Association

❖ Association-wide Electronic Voting was implemented for the

first time.

❖ The Playschool continued at full occupancy rate and we

continue to have a wait list of students who would like to

attend.

❖ Acoustic tiles were installed in the banquet room making a

noticeable difference in the sound levels.

❖ WIFI connectivity was improved throughout the clubhouse

and a WIFI bar and lobby furniture were replaced.

State of the Association

❖ Commercial treadmills were installed in the clubhouse;

additional security cameras for clubhouse safety were

installed, as well as pool coils and controls, and four laptop

replacements for staff.

❖ The concept of interest groups was implemented to provide

residents a friendly place to meet to share interests and

socialize.

❖ A Reserve Study was completed which will be used as the

basis for financial planning for major repair and replacement

of common area components over the next 40 years

State of the Association -

Where we’re headed in 2020

❖ Applying an asphalt slurry seal and curb repairs to the main parking lot

❖ Performing brick sealing on the clubhouse

❖ Replacement of the 17-year old truck used by the Landscaping department

❖ Replacement of 5 staff computers and moving to Windows 10 and Office 365

❖ Replacement of the roof on the Landscaping building on Abelard

❖ New steam equipment in the locker rooms

❖ Office expansion in the clubhouse

State of the Association

❖Next, detailed reports from the Standing Committees…

Mt. Park

Common

Property

185 Acres of

Nature’s

Neighborhood

• Invasive species removals –Tanglewood Park, Icarus Loop, Kerr trails

• Trail work – wayfinding, safety improvements, resurfacing trails

• Improving Clubhouse grounds –ivy removal, replanting main parking lot sides, constructing an edible garden

• Improving Common Property -more plantings - bulbs, groundcovers, grasses, shrubs and trees, landscaping high visibility areas

• Long term improvements – trail bridge, Preakness Park playscape

Mountain

Park

Landscape

Stewardship

Department

2019

accomplishments

• Expectations

• Communication

• Roles and responsibilities

• Limitations in resources

• Trust

Mountain

Park

Landscape

Stewardship

Department

Challenges

• Invasive species removals

• Wayfinding, trail signs and

information kiosks

• Additional safety improvements –

ex. working with the City of Lake

Oswego on ADA compliant

crossings

• Improving Clubhouse grounds

• Improving Common Property

• Implementing long term solutions

• Performing regular maintenance

activities

Mountain

Park

Landscape

Stewardship

Department

Future

projects

Architectural Committee

❖ Committee comprised of 6 Volunteers (Mt. Park Residents)

❖ Cackie Kyle, Marvin Foust, Sarah Cantor - Chair, Marc Carver, Sheri

Krinsky and Board Liaison Bob Price

❖ Committee meets monthly, the 2nd Tuesday at 7pm

❖ Purpose – Preserve the unique character of Mt. Park

❖ Main Objective – Review any external change

❖ Process for approval of project

❖ Project specifics expedites the approval process (online)

Architectural Committee

2019 Accomplishments

❖ 350 applications reviewed in 2019 (up from 279 in from 2018)

❖ 200 applications were approved prior to committee meeting

❖ Less than 10% of applications were denied due to insufficient

information or type of request

❖ Several home improvement products were added to the pre-approved

list of materials

❖New “express” application implemented for small projects

❖ Continue to make efforts to keep Mt. Park the premier location in the

area

Home Maintenance Committee

Year in Review

➢ New Compliance Manager (May 2019)

➢ Additional staff assigned to work on compliance

➢Home Maintenance Committee

❖ Committee comprised of 5 Volunteers (Mt. Park Residents)

❖ Janice Krem, DeeAnn Troutman, Mary Goss , Richard Moore, and Board Liaison

Dwight Sangrey

❖ Committee meets monthly, the 1st Tuesday at 6:30pm

➢ Valuable interest and attendance from members and residents concerned

about the maintenance of MPHOA properties

Home Maintenance Committee Principles

❖ EMPOWERMENT of the staff

❖ New compliance staff initiated a process to engage with owners

on violations through Courtesy Letters. Focus on resolving

issues without fines.

❖ INTEGRITY of the process implemented by the

Committee

❖ Home Maintenance Committee supported this approach. 95%

of the initial courtesy letter violations were resolved without a

fine.

❖ Recognition of RESPONSIBILITY by the Board

❖ Provide a right to Appeal. Review and ratify all NOV’s.

Home Maintenance Committee

Plans for 2020

❖ An Appropriate Balance in Achieving Compliance

❖ A challenge during 2019, and now, has been to find the right

balance between assuring compliance with standards -“keeping

up the property values”- and being too zealous in

implementation -“nit picking”.

❖ The HMC plans to get help from residents and will host one or

more public meetings to discuss this.

Mt. Park Clubhouse

Fitness and Community in a

Safe Environment

Mt. Park Clubhouse

❖ Serves approximately 8,300 residents

❖ Clubhouse – 140,261 member/guest visits

❖ Fitness – 22,958+ class participants

❖ Aquatics – 1,088 participants

❖ KidZone –18 summer/break camps ( 15 at max

capacity attendance).

❖ Playschool – 82% Avg. monthly occupancy

❖ Events – total of 235 events, including 22

sponsored events, 28 private parties, 7 special

interest groups.

❖ Hosted events include Artists’ Receptions, Annual

blood drive, Holiday Marketplace, Ice cream

social, Wine & Yoga, and many more…

Social Events at the Mt. Park Clubhouse

Artist Receptions, Kids’ Night Out, Red Cross Blood Drive,

Wellness Fair, Holiday Marketplace, Ice Cream Social, Pumpkin

Carving, Wine & Yoga

Clubhouse Committee

❖ Committee comprised of 6 Volunteers (Mt. Park Residents)

❖ Charles Aubin, Bill Roberts, Sharon Ripley, Denise Ocon, Richard Carroll, and Board Liaison Sherri Sacconaghi

❖ Committee meets monthly, the 2nd

Wednesday at 6:30pm

➢ Active engagement to promote and encourage a positive and respectful atmosphere for all users of the Clubhouse

➢ Establish, review and maintain clubhouse rules

➢ Review exception requests to the rules

➢ Review incident reports – issue Notice of Violations (NOV’s) as necessary

2019 Reserve Fund Allocations

8%

6%

4%

57%

20%

5%

2019 RESERVE FUND PROJECTS -

$275,800

FITNESS EQUIPMENT THE PLAYSCHOOL

CLUBHOUSE IMPROVEMENTS COMMON PROPERTY PROJECTS

POOL MAINTENANCE OTHER

2019 Reserves Committee Projects

TRAIL SIGNAGE FITNESS EQUIPMENT

Updated and more

helpful trail signage

New Treadmills and a

New Rowing Machine

TRAIL REPAVING

Keeping safety and

accessibility as priorities for

the trails

2020 Reserve Fund Allocations

6%

2%

7%

56%

16%

13%

2020 RESERVE FUND PROJECTS -

$261,798

FITNESS EQUIPMENT THE PLAYSCHOOL

CLUBHOUSE IMPROVEMENTS COMMON PROPERTY PROJECTS

POOL MAINTENANCE OTHER

2020 Reserves Committee Projects

BRICK SEALANT

CHAISE LOUNGES FOR

POOL AREA

METAL ROOF FOR LANDSCAPE SHOP

SLURRY SEAL FOR PARKING LOT

NEW COMMUNITY ROOM

2020 Financial Highlights

68%

16%

4%

9%

3%

Sources of Funds – 2020 $4,007,918

ASSESSMENTS

THE PLAYSCHOOL

RESIDENT INCOME

NON-RESIDENT INCOME

OTHER

2020 Budget Highlights

18%

22%

15%

14%

14%

5%

4%

8%

Projected Usage of Funds – 2020 $4,007,918

RESERVES & DEBT SERVICE

GENERAL/ADMINISTRATIVE

LANDSCAPE

THE PLAYSCHOOL

MAINTENANCE & HSKPG

AQUATICS

FITNESS

OTHER

Construction Loan Update

Lender: First Citizen’s Bank

Loan Original Balance: $5,000,000

Loan Principal Balance (as of December 31, 2019): $3,230,569

Monthly Payment: $31,959

Terms of the Loan:

Variable Interest Rate: 3.95% - 7.95%

Current Interest Rate: 4.14%

❖ May change on December 10, 2022 and on that day every 3 years.

❖ Change is based on an Interest Rate Index. (Index is the weekly average yield on US Treasury Securities adjusted to a constant maturity of 3 years).

Note Matures: June 10, 2030

Thank You MPHOA Volunteers!

Recognition of Long-Serving

Board and Committees Member

Dwight Sangrey Sherri Sacconaghi