Mount Weather Meeting Minutes: 1964

8/14/2019 Mount Weather Meeting Minutes: 1964

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FEDERAL AGENCY REPRESENTATIVES MEETINGSpecial Fac i l i t ies Branch

Minutes, January 10, 1964Attending:Mr. Leo Bourassa , Chai rman

LT Col Char les MooreMr. John F. DeBardelebenMr. Gordon GrimwoodM r . Pe te r HaleyMr. C. W. Mil lerMr. John DavisDr. Roy ButlerMr. Wing AgnewMr. Curt i s AndersonMr. Walter HandyMr. John LarsonMr. Sylvester CoeMr. Terence McCrackenMr . Edgar SmithMr. Joseph SahmMr. Will iam Stauss

Scheduled Visits:The following visi ts were announced:1. The Special Information Tour , scheduled original ly for December 8,

1963- now scheduled for Saturday, January l l This also was la te rcanceled.

2. A two-day conference of agency co mmun icat ions representatives -sc heduled for January 15-16, 1964. Conferees will meet to identifyERS c ommunic at ions requi rements .

3. Lt. General William Senter, Installat ions and Logist ics Office,Department of Defense, and a par ty of seven - scheduled forThursday, J anua ry 16, 1964.

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4. Mr. Robert Y. Phil l ips, Director , Government Readiness Office(OEP), to visi t short ly after the official reorganizat ion of OEPis announced . He will also discuss , with the representat ives,the cu r rent OEP plans and p rograms.

Exercises :The Chai rman announced that an ABLE exerc ise is being planned forsometime in Februa ry or March. It was explained further that ABLEswill be conducted three t imes a year and specific area exerc ises morefrequently.The Chai rman apologized for delaying the Houston Exercise and offeredOEP ' s participation once again.

Space Allocation:The Chai rman announced that his staff was conducting a review ofcurrent space assignments and projected future requirements, in anat tempt to achieve maxim um ut i l i ty within the l imi ts involved.Emergency responsibi l i t ies will be cons id r ed. Comments wereexpressed that more realis t ic assignments were needed. Discussionevo lve d into the plans and problems of staffing:

Concern was expressed about degree of capabil i ty if relocat ionwas not effected.Question was ra ised on NREC's policy - i . e . why staff of

~ R G did not l ive within the 25 road miles a s requi red bythe Plan for Operat ions . Dr. Pettee, in discussion withRepresentat ives, pointed out that NREC had representat ionat facility daily. He fur ther descr ibed the present arrangemen t

as a perfect ly tenable philosophical ar rangemen t for thelocation and functions involved. 11t was pointed out that res t r ic t ipn {25 miles ) referred to staffpermanently ' as signed ; - a nd.having eme rgency opera t ional functions . . .

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Point was also ra ised as to the practicali ty of discus singthis whole question within IEPC.

Regrade. r ~ c .. -----...... ' n a r a t e d' 'frcm S : A , _ _ n d n c e


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Miscel laneous1 Que s t ions were asked by Representat ives as to the s ta tus of

pla ns designed to change pass sys t em for al ternate ass igneesAn swer wa s made that p lan was st i l l under cons iderat ion butCha i rman was hopeful for an ear ly solution. Presen t sys tem wasa cknowledged to be unwieldy.

2. WVAO m a de brief announcement on progress of cer ta in projectsincluding the new parking lot.

3. USAICA announced that ins ta l la t ion of new aler t r ece ive r s wouldbegin within approx imately one week.

R ~ g r ~ U ~ ~ : - : - - ' : ' \ ~ , . . . , s ~ p a r a t e d... ~ ~ . : . : L . . tlclen e

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4/92

FEDERAL AGENCY REPRESENTATIVES MEETING

S e e c i a l F a c i l i t i e s Branch

Minutes January 17 1 9 6 ~At tend ing :Mr. Leo Bourassa ChairmanMr. George GraceMr. Thomas HaganMr . E. R. McKayL t . Col . Char les MooreMr. John F. DeBarde lebe nMr. Gordon GrimwoodMr. P e t e r HaleyMr. c. w M i l l e rMr. John DavisDr. Roy E . Bu t l e r

~ 1 r Walte r HandyMr. S y l v e s t e r CoeMr. Ter rence McCrackenMr. Edgar SmithMr . Douglas StoneMr. Lehman P . N ick e l lMr. Frank Goldsmi thMr. Walte r McEldowneyMr. Wil l iam CareyScheduled Vi s i t s :The Chairman made t he f o l l owi ng announcements concern ing v i s i t s :1 . The S p e c i a l In format ion T our p r e v i o u s l y r e sc he du l e d fo r

Saturday January 11 and cance led w i l l be r e sc he du l e d aga inin the ne a r fu t u r e . The new sc he du l e may c a l l fo r an eveningt o u r .

2. Mr . P h i l l i p s has r e a f f i r m e d h i s i n t e n t i o n to make a v i s i t a f t e rt he OEP r eo rg an i za t i o n has t a k e ~ sh ap e probab ly in e a r l yFebruary . Federa l Agency R e p r e s e n t a t i v e s s t a t e d t h e i r i n t e r e s tin mee t i n g with Mr. P h i l l i p s . Mr. Bourassa s a i d t h a t FAR swould be n o t i f i e d and encouraged to a t t e n d a j o i n t me e t i n g .

3. The Federa l Avia t i on Agency w i l l have a group v i s i t onFebruary 5 .

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3A l e r t i n a Devices :New A ler t r e c e i v e r s a re be ing i s su ed to c e r t a i n o f f i c i a l s s e l ec t edon a geographic a r e a b a s i s As y e t t he y a r e no t p lugged i n . As e l e c t e d pe r sonne l w i l l e n o t i f i e d when t e s t i n g o f t h e equipmentw i l l e i n i t i a t e d .

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7/92

FEDERAL AGENCY REPRESENTATIVES MEETINGSp ec i a l F a c i l i t i e s Branc h

Minutes January 24 1964Attending :Mr Leo Bourassa Chairm anMr George GraceMr . Eo Ro M c a y ~Mr Thomas HaganLt . Co l . Char le s MooreMr Joseph SahmMr Will iam CareyHr P e t e r HaleyMr John LarsonMr . John DavisMr L P . Nicke llMr . John DeBardelebenMr Douglas StoneEdgar SmithMr c w Mil l e rMr . Gordon Grimwood4 r W n g AgJl e wMr o Terence McCrackenDr Roy E B u t l e rDr . Will iam J . McAnallyMr F . J . Goldsm i t hV i s i t s -: .The Chairman announced t h a t t he Sp ec i a l In format ion Tour wasstill scheduled fo r t he evening o f t h i s d a t e . The gen e ra l plano f h an d l in g the v i s i t was d i scu s sed and Fed era l Agency Re pr e se n t a -t i v e q u es t io n s . were e n t e r t a i n e d . The Chairman asked which FARswould be in a t tendance and a list was made o f those pe r sonsr e q u i r i n g n o t i f i c a t i o n i t he v i s i t should be ca l l ed o f f . TheChairman promised to r eco rd as m ~ c h o f th e v i s i t as p o s s i b l e fo rl a t e r p o l i cy s t u d y .

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9/92

FEDERAL GENCY REPRESENTATIVES MEET INGSPECIAL FACILITIES BR NCH

Minutes January 31 1964Attending:Mr. Leo Bourassa ChiefMr. Lee Col l insMr. Wing AgnewDr. Roy B u t l e rCol. Bruce CaronHr. John DavisMr John DeBardelebenMr Frank GoldsmithMr. Gordon GrimwoodMr Thomas HaganMr John LarsonDr Walter McAnallyMr Terence McCrackPnMr. Walter McEldowneyMr. c w Mil l e r Lt Co l Char les MooreMr. Lehman Nicke l lDr. James Pet teeMr Joseph SahmMr Edgar sm i t hMr. William StaussMr Leonard TragerScheduled V i s i t s :The Chairman made the fo l lowing announcements concern ing v i s i t s :

1 Tm Spec ia l Informat ion Tour reschedu led f o r Fr iday .January 24 came of f as planned with the excep t ion o f a nad v anceme nt o f t he depa r tu re t ime due to bad weather Acon t inua t ion o f the p r og r am i s expected to be sched u l e dwith in the nex t week o r t en days This w i l l probab ly takeplace in Wash ing ton .

2 Mr P h i l l i p s has again rea f f i rmed h is i n t e n t i o n to make av i s i t to discuss the new OEP Org Char t . It i s expected togo in t o e f fe c t 9 Febru a ry l st3 . ThP Fede r a l Avia t ion Agen c y w i l l have a g roup v i s i t onFebruary S

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-2 -Parking:Mr. S tau s s WVAO announced t ha t grading w i l l be comple ted todayand a more permanent double p e n e t ~ t i o n t rea tment w i l l be donewhen good weather a r r i ves . He a l s o announced the new re se rvedparking s igns have been i s sued . These are bordered in red andw i l l replace the old ones bordered in b lack .Barber Shop:Chairman repor t ed t h a t fu r the r s tudy i s being made.Messenger-Mail Serv ice :Chairman repor t ed t ha t mail should be in mail room by 8:10 a .m. inorder to ca tch cour ie r morning run. For the af te rnoon r u n by12:30 p.m. I t was a l s o announced t ha t a mail s l o t for u n c l a s s i f i e dmail has been i n s t a l l e d in the mail room.The EOB mail room i s e x p e ~ t e d to be mov d t ~ the Winder Bui ld ing .A le r t ing Devices : 36 of the 45 r ece iv e r s have been i n s t a l l e d . The remainder are scheduledto be i n s t a l l ed t h i s weekend. An i n i t i a l t e s t w i l l be conducted sometime next week Representa t ives i s sued r ece iv e r s w i l l a l s o be placedon the bottom of a cascade list as a backup to r ad io n o t i f i c a t i o n .When rad io a l e r t i ng i s f i na l ly accep ted rep resen ta t ives w i l l ber e l i eved of . the r e s pons ib i l i t y of making o ther cascade c a l l s . Telephone Test :On the l a s t t e lephone t e s t a new cascade list reduced end to endca l l ing t ime from 45 minutes to 25 minutes . With the new a l e r t i ngr e c e i v e r s it i s hoped t h i s w i l l be reduced to 20 minutes o r l e s s .Houston Study:In response to the s t a t u s of the Houston s tu d y the Chairman r epor tedt ha t it w i l l be cont inued a f t e r be ing de layed by OEP reo rgan iza t ion .Transpor t a t ion Study :A t ranspor t a t ion s tudy i s being conducted by WVAO to determine anychanges in schedu l ing and rou t ing which might r e su l t in more e f f e c t iveopera t ions . Any sugges t ions or comments should be sen t to WVAOArea Engineer .

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-3 -Power Chamber:The access l st to the pow e r chamber i s r e s t r i c t e d . Anyone d es i r i n gaccess should go through WVAO Area Engineer .Reduction o f Assignees:Chairman repor t ed t h a t the s tudy to reduce ass ignees i s con t inu ing Est imat ion of proposed reduc t ion in t o t a l s ) was given in the meet ing .Washington Off ice V i s i t :The Chairman repor t ed t ha t he and Hr. George Grace had spent Thursdayin the Washington Off ice rev iewing the new Plan f o r Operat ions Hopewas expressed t ha t t would be ava i l ab le f o r review next week.Also discussed a t the Washington meet ing was t he p o s s i b i l i t y ofprogramming s tu d i e s and di scuss ions by FAR s pr io r to more formalIEPC review.Success ion of Co and:The Spec ia l F a c i l i t i e s Branch i s being rea ss igned from 19th to apos i t ion i e d i a t e l y preced ing the Regions

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12/92

FEDERAL AGENCY REPRESENTATI VES MEETINGSPECIAL FACILITIES DIVISION

Minutes February 7 9 6 ~Attending:Mr. George Grace ChairmanMr E. R McKayMr Thomas HaganMr. lHng AgnewDr. Roy But l e rMr. Sylves te r CoeMr. John DeBardelebenMr. frank GoldsmithMr. Gordon GrimwoodMr. Pe te r HaleyMr. Wal te r HandyMr. John LarsonDr. Walter McAnallyMr. Terence McCrackenMr. Wal te r McEldowneyMr. c. W Mil l e rLt . Col . Char les MooreMr. Lehman Nicke l lMr. Joseph SahmMr Edgar SmithMr. Will iam StaussMr. Douglas StoneMr. Leonard T rag e rScheduled V i s i t s :The Chairman announced f ive fu tu re v i s i t s :

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1 . Morday February 10: Two groups one f ~ o m the Centra lIn t e l l i g e n c e Agency and the o th e r from the AmericanTelephone and Telegraph Company.2 Wednesday February 12: Dr. C. Dudley Mil l e r and memberso f h i s s t a f f to consu l t with our people concern ing problemso f our Publ ic Heal th Unit .


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-2 -3. Thursday, February 13: Major Gen. Rober t P. Taylor ,Chief o f Chapla ins , USAF and probably two o ther chao la ins ,

to discuss the arrangement f o r r e l i g i o u s suppor t duringemerge ncy per iods .- Friday, February 1 - : Honorable Frank l in D. o o s e v e l t ~ Jr.Under S ec r e t a r y , Commerce Department and a pa r ty of 24 to . 28.This w i l l i n c lu d e , i n add i t ion to _our r eg u l a r b r i e f i n g s ,b r i e f i n g s by Mr. H i l l , Mr. Burch and Mr. Faught o f theCommerce Department .

Specia l V i s i t o r s :Regional Rep res en t a t i v es o f the Department of Agr icu l tu re werespec i a l g u e ~ t s a t the meet ing . In t roduced by Mr. Coe, they were -Messrs . Charles L. Cole , Henry J . Krages , John D. Nevi l le andRober t H. Webb. The Chairman announced t ha t the Agr icu l tu re O ff i c i a l swould be b r i e f ed in the Main B r i e f i n g Room immedia te ly fo l lowingthe F R Meeting.OEP Organ iza t ion :Copies of OEP B u l l e t i n 1100 were i s sued to all Federa l AgencyRepresen ta t ives . A b r i e f di scuss ion o f the b u l l e t i n and a t t achedorgan iza t ion char t ens ued.Parking Lot:Breakdown o f equipment and f a i l u r e of s t o n e de l ive ry have delayedope ra t ions . Parking a rea shou ld be back in ope ra t ion on Monday,February 10. Next Spr ing , a permanent su r face w i l l be placed on thearea . Sev e ra l a d d i t i o n a l park ing spaces w i l l be av a i l ab l e under thenew plan .New Ale r t ing Devices:OEP General Memorandum 64-5 and USAICA REG. 500-70-1 , p r e s en t l ybeing c i r c u l a t e d w i l l o u t l i n e and exp la in the new a l e r t i n g dev icesbe ing p laced in homes o f se l e c t e d o f f i c i a l s . February 14 w i l l bethe date f o r e f f e c t i v e ope ra t ion and dependence. Two t e s t s w i l l beconducted p r i o r to th e e f f e c t ive da te , one on February 10 and ano theron February 13, both a t 7:00 p.m.Film Showing :All Federa l Agency Rep res en t a t i v es and v i s i t i n g Agr icu l tu re O ff i c i a l swere i nv i t ed to see Time Bomb in the Rive r , a documentary f i lm onthe removal o f ch lo r ine tanks from the Mi s s i s s i p p i River , in the MainBrie f ing Room a t 2:00 p.m. The f i lm w i l l be shown l a t e r over c losedc i r c u i t t e l evis ion to all employees.

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- 3 -Agency-Relocatee Agreements on Emergency Rela t ionsh ips :Agreement procedures between Federa l Agencies and t h e i r emergencyr e loca t ion employees were di scuss ed. The paying o f dependents f o r a.s ix month p e r io d whether or not r e lo ca t ee s a r r i v e was a s ~ j e c t o fi n t e r e s t . Emergency housing p lans for dependents were a l s o o f i n t e r e sThe Chairman agreed to check on O P g u i d ~ c e fo r Federa l Agencies int h i s mat te r . t was sugges ted t ha t pas t IEPC proceedings would beh e lp f u l . Mr. Handy of fe red to make ava i l ab le to o th e r Represen ta t ive sthe per t inen t forms now in use by Treasury .Miscel laneous:The agenda f o r the IEPC Meeting No. 1 8 scheduled for TuesdayFebruary 11 was reviewed and di scussed .Announcements were made o f the appointments of Freder ick C. Belen asDeputy Pos tmas ter Genera l and Will iam ~ McMillan as Ass i s t an t Pos t master Genera l in charge of the Bureau of Opera t ions .Apologies:Mr. Coe and Mr. Stone were in a t t endance l a s t week our apologies .

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~ r yFEDERAL GENCY REPRESENTATIVES MEETING

SPECIA L FACILITIES DIVISION

Minutes , February 28 2 ~ 9 6Attendin&.:,.Mr. Leo Bourassa ChairmanHr. Lee Col l insMr. Cur t i s AndersonDre Roy B u t l e rMr. John DavisMr. John DeoardelebenMr . Walter HandyDr. Will iam McNal+yLt. Col. Charles MooraMr .Lehman Nickel lDr. James Pe t t eeMr . Joseph S ahm .Mr. Edgar SmithMr. Douglas StoneMr. Leonard TragerScheduled V i s i t s :The Chairman announced one fu tu re v i s i t :

1 . Wednesday, March 11 : Off ice o f the Sec re t a ry o fDefense (OSD).2E Organ iza t ion :A t ape o f Mr. McDermott ' s b r i e f i n g on t '1e OEP Organiza t ionw i l l be played a t the nex t FAR meeting . This was o r i g i n a l l yp res en t ed to the OEP S t a f f on February 1 9 t h in Washington.Mr. Davis reques ted a copy o f the OEP Organiza t ion c h a r t .

~ i n Lot :I t was brought out t h a t c e r t a i n cars were being parkedr ese rv ed spaces . The Chairman promised to t ak e nec es sa ryac t ion t ~ p rev en t reoccur rences .OEP Pape r :The Chairman repor t ed t h a t Mr. Hacke t t had i n co rp o ra t ed mosto f the c.hanges recommended by FAR's in the OEP p ap e r . Copiesw i l l be av a i l ab l e p r i o r to the IEPC meet i ng in Apr i l .


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-2 -Houston Exerc ise :The Chairman adv i sed members t ha t t he OEP Sta f f in Washingtoni s being consu l t ed rega rd ing the ques t ions brought out by thee x e r c i s e .

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Dr Roy B u t l e r w i l l s e t a da te fo r th e f i n a l meeting on th e e x e r c i s e .Pub l i c Heal th Serv i ce :The Chairman announced t ha t the Heal th Uni t w i l l now g ivecomple te phys i ca l examinat ions to all persons ass igned here Repre sen ta t ive s were adv ised to c a l l t he Heal th Unit and makean appo in tmen t .Vis u a l Aids :The Chairman exp la ined the po l i cy o f s l i d e p r e p a r a t i o n s f o ragenc ies . In t he p a s t as now, OEP fo l lows a po l i cy o f prepa r ings l i d e s fo r Fede ra l agenc ies f o r use here in t h e i r emergencypreparedness r o l e . t i s f e l t t ha t s l i des t ha t are to be usede l sewhere by agenc ies shou ld ri gh t f u l l y be prepa r e d by them Unfor tuna te ly our budget and work load does not a l low us toprepare s l i d e s t ha t are to be us ed in br i e f i ngs a t p lace s o t h e rthan t h i s i n s t a l l a t i o n .Nat iona l Communicat ions Sys temiThe Chai rman announced t h a t by Ap r i l 15 an adv ance e l ement o ft he N S w i l l be l oca t ed h r Some rP.arran gemen t o f o f f i c e s wi l lbe necessa ry to accommodate th e apprcx imate ly 100 people butthe r e sh u f f l i n g of of f i c e s wi l l be kep t to a min i mum

The OR' s wi l l now be known as ~ h V i t a l Recor d s Pro t e c t i onProgram

Dr Pet t ee i nv i t ed a l l memb e r s t o a t t e n d a br i e f i ng byMr Wdlly Ol ive r on the n ew Surv iva l Mode l ~ t to be announcedl a t e r


17/92

FEDERAL AGENCY REPRESENTATIVES MEETINGSPECIAL FACILITIES DIVISION

Minutes March 6 1964Attend ing :Mr. Emerald McKay ChairmanMr. Wing AgnewCapt . Boyd A Brownfie ldDr Roy But l e rCol. Bruce CaronMr. Sy lve s t e r CoeMr. John DeBardeleben Mr. Pe te r HaleyMr. Thomas HaganMr. Walter HandyMr. John LarsonMr. Terence McCrackenMr. Walter McEldowneyMr. c w Mil l e rLt. Col. Char les MooreMr. Lehman Nicke l lDr James Pet teeMr. Joseph SahmMr. Edgar SmithMr. Leonard TragerThe Chairman exp la ined t h a t Mr. Sourassa was not on s i t e and t ha t Mr. Grace was br ie f ing Brig . Gen. J . M Kenderdine of theDefense Supply Agency.Scheduled Vis i t s :The Chairman announced four fu tu re v i s i t s :

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1 . Monday March 9: The Veterans Admin is t ra t ion wi l l havenine people t ou r the es t ab l i shment . Thei r prime i n t e r e s twi l l be computer outpu t .2. Wednesdiy March 11: A spec i a l t ou r fo r a White House

Emergency In format ion ~ o u p wi l l emphasize News Fac i l i t i e sthe Photographic Labora tory and R e p ~ o d u c t ion f a c i l i t i e s .3. Thursday March 12: Mr. Harold Fleming Commerce Regional

Coord ina to r Region _wi l l be conducted on an in fo rmalt our .


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~ 24 . Wednesday March 18: The Off ice o f the S e c r e t a r ~ o fDefense w i l l make the i n i t i a l t ou r in the de layedi e r i e s of OSD t o u r s .

Parking:There were i n d i ca t i o n s t ha t fewer cases of re se rved park inginfr ingements have occur red . The Chairman r epor ted t h a t oneemployee suspec ted o f f requen t vio la t iQnS had been proper lyi n s t ru c t e d . Guards con t inue to be a l e r t to the problem .Exerc ises :After cons ide ra t ion of optimum a t t endance d a t e s Dr. But l e rdes igna ted Thursday March 26 as the t e n t a t i v e date f o r the nex tmeeting o f the HOUSTON Exerc ise . The Chairman repor t ed t h a t theques t ions asked of OEP by exe rc i se p a r t i c i p a n t s had been r e f e r r e dto the OEP Washington Off ice f o r adv ice and a s s i s t a n c e .Mr. McEidowney OCD Represen ta t ive , concurred with the Chairmanin conclud ing t h a t answers to the ques t ions cou ld no t bede f in i t i ve u n t i l c e r t a in dec i s ions had been made a t the upperechelon a f government .Mr. McEldowney made a b r i e f r e p o r t on OCD a c t i v i t y planned fo rExerc i se HIGH HEELS during September and the pa r t i c ipa t ionexpected from othe r Federa l Agencies . The Chairman agreed tocheck the expected par t i c ip at i o n of OEP in HIGH HEELS.Nat iona l Communications System :Sev e ra l q u es t i o n s were asked concern ing space and personne lr amif ica t ions o f the proposed NCS occupancy. The Chairman

r e p o ~ t e t h a t these ques t ions were being cons idered along ~ i t hothe r space and personnel suppor t requ i rements and aske d t h a ts pe c i f i c ques t ions be de fe r red u n t i l Mr. Grace o r Mr. Bourassacould d e a l with them.Colonel Caron s Trip to Region VColonel Caron Commanding Off i ce r , USAICA repor t ed on h is t r i pto Denton. Using a s l i d e p r o j ec t i o n he b r i e f ed on the s i z e ,co n s t r u c t io n o r g an i za t i o n and c a p a b i l i t i e s of the i n s t a l l a t i o n .Discuss ion ind ica ted g rea t i n t e r e s t in h is obse rva t ions andconclus ions .NREC Br ie f ing :Dr. Pet tee r e - s ch ed u l ed the b r i e f i n g on the new Surv iva l Mode l.Mr. Wally Oliver w i l l b r i e f dur ing the morning o f March 1 0 a t 10 :30 a.m . n Room 425.


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D i r e c t o r s B r i e f i n g :The b r i e f i n g by Mr. McDermott, de l ive red to O P employees onFebruary 19 , was played from t ape fo r the Federa l AgencyRepresen ta t ive s . Although informed t h a t t h i s was pr imar i ly ani n ~ e r n l message, ll FAR s expressed i n t e r e s t and remainedf o r its play . Represen ta t ives seemed impressed.

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20/92

FEDERAL GENCY REPRESENTATIVES MEETINGSPECIAL FACILITIES DIVISION

Minutes March 20 1964Attending:Mr. J . L. Bourassa ChairmanMr. E. R. McKayHr. \Hng AgnewMr. Cur t i s AndersonDr. Roy B u t l e rMr. Will iam Care yCol. Bruce CaronMr. Sylves te r CoeMr. John DavisMr. John DeBardelebenMr. Frank GoldsmithMr. Gordon GrimwoodHr . Pete r HaleyMr. Walter HandyHr. John LarsonDr. Hil l iam HcAnallyMr. Terence McCrackenMr . C. w Mil le rMr. Lehman Nicke l lMr. Edgar SmithMr. Douglas StoneHr. Leonard TragerScheduled V is i t s :The Chairman announced th ree fu tu re v i s i t s :1 . Monday March 23 : Honorable Harry C. McPherson J r . DeputyUnder Sec re t a ry fo r In t e rna t iona l Affa i r s and pa r ty .2. Tuesday March 24: O ff i c i a l s in the Emergency Informat ionProgram.3. Wednesday March 25 : General S e n t e r Mr. Stoebe and par ty

from OSD pr imar i ly i n t e r e s t e d in NREC with s pe c i a l i n t e r e s tin the RD 900.

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-2 -Plari fo r Opera t ions :The Plan fo r Opera t ions has been processed through Colon e lChambe rs o f f i c e and t e n t a t i ve ly approved , with some modifica t i o n .I f f i n a l l y approved on Monday as expected , it may go be fore thenext IEPC. Copies w i l l be made av a i l ab l e to Fede ra l AgencyRepresen ta t ives p r i o r to the IEPC meeting , if a t ll poss ib le .Houston Exerc ise :Announcement was made o f the next exe rc i se meet ing on March 26.Quest ions r e f e r r e d to OEP fo r cons ide ra t ion a re being reviewedin the Na t iona l Off ice , with answers expected to be ava i lab le bythe next meeting date . I t was again poin ted out t ha t answe r sbased on pre sen t d i r e c t i v e s , would not apply a f t e r expectedissuance o f new documents .Access:OEP General Memorandum 64-8 , concern ing acces s , was exp la ined bythe Chairman. Future se c u r i t y pass a r rangement s were gene ra l lydiscussed . A pass exchange concept w i l l probably be con t inued .The Chairman agreed to insure t ha t Defense Coord ina to rs r ece ivecopies o f the Ge n e r a l Memorandum. D is t r i b u t i o n has been comple ted . )Telephone Tes t :Colonel Caron repor t ed t h a t the te lephone t e s t on March 18 , thefirst t es t initia t in g cascades by rad io a l e r t i n g , had exper iencedan t i c ip a t ed problems. Five r ece iv e r s d id not ope ra te prope r ly .The Chairman anno unc ed t ha t a d d i t i o n a l t e l ep h o n e t e s t s would beconducted pr io r to Exerc i se SHOWERS. Colonel Caron w i l l i n s t i t u t echanges in the te lephone t e s t r ep o r t to r eq u i r e i n d i ca t i o n o fr e c e i p t t imes by both rad io and t e l ephone .Misce l l aneous :

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1 . Dr. McAnally repor t ed t ha t the sho t program con t inuesto go wel l .

2. Mr. Carey o f WV O exp l a in ed t he mai l pickup and hand l ingschedule . Agency ~ p r e s e n t a t i v e s repor t ed b e t t e r s e r v i cedur ing the l a s t week . Mr . Carey agreed to r e - i s su e themail schedu le fo r d i s t r i b u t i o n .

3. Colonel Caron o f f e r e d the s e r v i ce s o f USAICA in pho tograph icreproduc t ion o f Fede ra l Agency Sea l s .

4 . Dr. But l e r repor t ed s a t i s f a c t o r y exp l ana t ion o f the s i t et ypewr i t e r a l l o c a ~ i o n po l icy .


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Minutes Marc h 27 1964At tend ing :Mr. George Grace , ChairmanMr. Wing AgnewMr. Cu r t i s AndersonCapt . Boyd Brownfie ldDr. Roy Bu t l e rMr. S y l v e s t e r CoeMr. John DavisMr. John OeBardelebenMr . Frank GoldsmithMr . Gordon GrimwoodHr. Thomas HaganHr. Walter HandyOr. Will iam McAnallyHr . Terence McCrackenMr . Walter McEldowneyMr. C. w. Mil le rDr . Lehma n N i ck e l lDr. James c. Pe t t eef1r. Edgar SmithScheduled V i s i t s :The Chairman announced t h ree v i s i t s :

1 . Fr i d ay March 27: Col. Donald R. Bodine Deputy Chie fSig n a l O ff i c e r . He w i l l be the gues t o f USAICA.

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2. Wednesday , Apri l 1 : Maj. Gen. R i c h a r ~ Meyer , J4 /JCSand Mr. James N. ~ a v i s Deputy A s s i s t a n t Sec re t a ry o fDefense , I L . _3 . Mondat Apri l 27: Alexi s Johnson , Deputy U n d ersec re t a ry

o f P o l i t i c a l A f f a ~ r s Department o f S ta t e .


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-2 -Plan o r Opera t ions :The Chairman announced t h a t the Plan fo r Opera t ions has beenp r in t ed . Copies w i l l be made av a i l ab l e to Federa l AgencyRepresen ta t ives p r i o r t o IEPC meet ing .D i s t r i b u t i o n o f Documents:The Chairman s t a t e d t h a t arrangements have been made fo r theproper d i s t r i b u t i o n o f a l l documents o f i n i e r e s t to t he Federa lAgency Represen ta t ive s .Execut ive Se c re t a r i a t :The Chairman announced t h a t in a l l p r o b a b i l i t y the Sp ec i a l F a c i l i t i e sDivis ion S t a f f would assume the r e s p o n s i b i l i t y fo r the Execut iveS e c re t a r i a t fo r Mr. McDermott.Hai l Serv ice :A memorandum dated 23 March 1964 i s sued by WV O has c l a r i f i e d manyques t ions t h a t have a r i s e n in the p a s t . The Chairman exp la ined ind e t a i l how the sys tem works Regis te red m a ~ l to the Pentagon wasd i s ~ s s e d in l eng th .Houston Exerc i se :As a r e s u l t o f the l a s t Houston exe rc i se meet ing a t h r ee mancommittee was formed to summarize the proceed ings and make a f i n a lr ep o r t . A d r a f t o f t h i s r ep o r t w i l l be made av a i l ab l e to a l lFedera l Agency Rep res en t a t i v es fo r comment p r i o r to f i n a l p r i n t i n g .I t was f e l t t h a t t h i s exe rc i se c rea t ed a l o t o f i n t e r e s t in p o s t a t t a ck problems.Future E x erc i s e s :The Chairman announced t h a t t h e r e w i l l be some c ro s s -ag en cye x e rc i s i n g concen t ra t ing on the p o s t - a t t a c k f i e l d . The mechanica le xe rc i s ing of the s i t e w i l l co n t in u e a l so . The more s u b s t a n t i v eexe rc i se s o f emergency a u t h o r i t i e s and the co o rd i n a t e a u t h o r i t i e st h a t invo lve more than one agency w i l l be for thcoming wi thguidance from OEP downtown. The Chairman exp la ined in some d e t a i lthe types o f e x e rc i s e s t h a t might be fo r thcoming .In re sponse to ques t ions on f i e l d l e v e l e x e rc i s e s Mr a l t ~ rMcEldowney OCD Represen ta t ive exp la ined some p as t and fu t u r eexe rc i se s invo lv ing OCD r e g i o n s t a t e and l o c a l l e v e l p e r s o n n e l .A l eng thy d i s cu s s i o n fo l lowed

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-3 -Federa l Fie ld Emergency Opera t ing Centers :A genera l di scuss ion brought out many problems of cos t vs . r e tu rn .I t was a l so brought out t h a t the EV Plan c r i t e r i a has added tomany agencies c o s t problems.Rabies Problem:The Chairman announced t ha t a rab id fox had been k i l l e d on the teand he warned everyone to t ake due cau t i o n o f animals showingaggre ss ive , e r r a t i c or purpose less behav ior .Spec ia l Brie f ing Program:On Thursday Apri l 2 , Major Genera l J e r r y D. Page, Air Force, w i l lpresen t a b r i e f i n g , Plann ing fo r Emergency Mil i ta ry Pos tu reProblems.

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Minute s , April 3, 1964Attending:Mr. George Grace, Chaii:manMr. E . R. McKayM r . Lee CollinsMr. Wing AgnewMr. Cur t is AndersonMr. William CareyMr. Sylvester CoeM r . John DavisMr . John DeBardelebenMr. F rar.k GoldsmithM r . Gordon GrimwoodMr. Pe te r Ha leyMr. Them as HaganM r . Walter HandyMr. John LarsonDr . William McAnallyMr. T er ence McCrackenMr. Wal te r McEldowneyM r . C. W. MillerLt. Col. Cha r les MooreDr. Lehman NickellMr. J oseph SahmMr. Edgar SmithMr. Leonard TragerVisits and Br efings:1. Wednesday, April 8: Special brief ing by Ma jor General Je r ry D.

Page on "Planning for Emergency Mili tary Posture r o l e m sReschedult::d from April 2, with t ime and place in acco rdance withOEP General Memorandum No. 64-10.

2. Wednesday, Apri115: Special Briefing by Mr. Char les Shafer ofOCD, on 11Updat.ing of the Fallout Pr og ra m s The probable t imeis 1:30 p m

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3 . Monday, April 27: Tour for the Honorable U. Alexis Johnson,Deputy Under Secretary for Poli t ical Affairss Department ofState, and par ty of eight. This will include a brief ing by theMili tary Briefing Team, if arrangements can be worked out.

IEPC Discuss ion of Functions at Special Facil i t ies Division:The Chai rman announced the planned discuss ion of Functions a t theSpecial Facil i t ies Division on Tuesday, Apri l 7 at the IEPC .(See IEPC Memorandum No . 23, Classif ied SECR ET. ) Otheri tems on the IEPC Agenda were discussed.

OCD Alert ing and Mobilization Manual:The Alert ing and Mobilization Manual of the OCD National Headquar ters ,previcusly disseminated to FAR's, was discussed by Mr. McEldowney.Changes, required by DOD reorganization, were pointed out.Intra si te Transportat ion of Inf i rm Employees:The Chai rman announced pol icy formul ation on in t ra- si te t ransportat ionfor employees who are infirm, pregnant, o r in other ways incapaci tated.Parking space does not permit assignment of reserv ed spaces toemployees in this catego ry . An OEP Genera l Memorandum willdefine the policy.Use of U. S. Statutes and U. S. Code:Mr. Haley, General Services Adminis tra t ion, circulated copies of apamphlet How to Find U. S. Statutes and U. S. Code Cita t ions .Federa l Agency Representat ives will look at the pamphlet and informMr. Hal ey of their interes t in a briefing, a t a la ter date.VHF Radio Alert ing System:Antennas are being installed, where required, on the VHF a lert ingreceivers . Other adjustments a re being made and, in some cases ,replacements a re necessa ry. Testing will continue.


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Miscellaneous:Bus loading neare r the entrance sidewalk works well and will becontinued.Mr. Frank Goldsmith will be away approx imate ly three weeks.Another Sanitarian, Mr. Alber t Stevenson, wil l be on call , forDr. McAnally s aid.Names were read of those Federal Agency Representa t ives whofai led to fill out repor ts on the recent Telephone TestFederal Agency Representat ives are sti l l in teres ted in a t r ip toNORAD Headquar ters .Dr. McAnally repor ted intentions to conduct thi r ty individual physicalexaminat ions each month.

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FEDERAL AGENCY REPRESENTATIVES ~ E E T I N GSPECIAL FACILITIES DIVISION

Minutes A p r i l 1 0 , 9 6 ~At tend ing :Mr. E. R. McKay ChairmanHr. W ng AgnewDr. Roy E. B u t l e rC.o l . Bruce CaronHr. John DavisMr. John DeBarde lebenMr. Gordon GrimwoodMr. P e t e r HaleyMr. Thomas HaganMr. Walte r Handyt1r. John Lars onDr. Will iam McAnallyMr. Wal te r McEldowneyMr. c. w Mi l l e rDr. Lehman N i ck e l lDr. J . c. P e t t e eMr. Wil l i am Stau s sMr. Leonard TragerThe Chairman announced th at Mr. Bourassa and Mr. Grace were inWashington d i s cu s s i n g : Func t i ons a t t h e Sp ec i a l F a c i l i t i e sDi v i s i on with OEP and DOD o f f i c i a l s . A d i s cu s s i o n o f t he p lanfo l lowed . Fe de r a l Agency Rep res en t a t i v es who had a t t e n d e d th eIEPC meet ing on A p r i l 7 were o f t he op in ion t h a t r e s o l u t i o n o fthe i s s u e s r a i s e d would r e q u i r e a s u b ~ t a n t i a l amount o f t ime .V i s i t s and B r i e f i ngs :Th e . Chairman r e a f f i r m e d t he f o l l owi ng v i s i t s and b r i e f i n g s :

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1 e d n e s day , Apr i 1 15 : . S p e c i a 1 B r i e f i n g byMr . Char le s Shafe r o f OCD, on t h e s u b j e c tWhy C iv i l Defense? , in t h e ~ a i n B r i e f i n gRoom , a t 1 : 30 P.M. On t h i s da te t h e r ~ may a l s obe a t o u r by Manpower O f f i c i a l s from t h e O f f i ceo f t he Sec re t a ry o f Defense .


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. -2 -2. Monday, Apri l 27: Department o f S ta t e t o u r f o r

the Honorable u. Alexis Johnson , Deputy UnderSec re t a ry for P o l i t i c a l A f f a i r s , the HonorableW i l l i a m ~ Crocke t t , Act ing D e p ~ t y UnderSec re t a ry fo r Adminis t ra t ion and p a r t y o f seven .

Brie f ing by Major General Page:The b r i e f i n g by Major General Page on ~ r i l 8 was d i s ~ u s s e dand ev a l u a t ed . In re sponse to ' a q u es t i o n by the Chairman ,the FARs r e g j s t ~ r e d high regard fo r the b r i e f i n g and grea ti n t e r e s t in fu t u re ~ r i e f i n g s o f t h i s n a tu r e . There was nod i s se n t .Treasury Family P r o t ec t i o n Ass i s tance :Mr. Handy , Rep resen ta t i ve o f the Treasury Depar tment , b r i e f e dthe group on Treasury plans fo r Family P ro t e c t i o n Ass i s tanceto Reloca t ion Cadre Per s o n n e l . Emergency Plann ing Ci rcu l a rNo. 3 , with supplementary i n s t r u c ~ i o n s and ~ m p l e m e n t a t i o n formswere d i s s e ~ i n a t e d to the FARs. ~ ~ e r e was unanimous agreementt h a t t h i s was a wel l o rgan lzed p ap e r and t h a t it would bevaluab le as s i s t an ce to othe r agency p e r s o n n e l . Mr. DeBardelebe nand Mr. Handy d i scu s sed 90mpara i f i e fea t u re s o f Federa l Communica-t i ons Commission a.nd Treasury Department plans . This was a l s oh ig h ly in fo rmat ive .Alaska R eh ab i l i t a t i o n :The r e h a b i l i t a t i o n o f Alaska was genera l l y di scussed . Sev e ra lFARs con t r ibu ted to the cons ide ra t ion o f F e d e r a ~ as s i s t an ce .Dr. Pe t t ee b r i e f ed on the c o n t ro i c e n t e r s ac t i v a t ed in Alaskaand a t the Emergency O ff i ce Bui ld ing Annex . Col . Caron b r i e f edon the communications improvised to handle t h i s p ~ o b l e m andcommunicat-ions p l ~ m s L:C r handl ing the p..roblem in :the f u tu r e .Use o r U. S. S ta tu t e s and U. S. Codes :The FARs, a f t e r l ook ing the pamphle t H ow to Find U. s.S t a t u t e s and U. S. Code C i t a t i o n s , co n s id e red the pamphle t c l e a r ,in itself No requiremen t was placed on Mr. Haley fo r a b r i e f i n g ,but he of fe red to t a l k i n d ~ v i d u a l l y wi th any FAR who wishes tod i s cu s s the ma t t e r .Appointments :The Chairman announced the appointments o f Congressman Joh n L.F i l c h e r o f Georgia as OEP Regional O ff i ce D i rec t o r o f Region 3 ,and the appoin tment o f Lt . General James D. O' Connel l asAss i s t an t D i rec t o r of the Off ice o f Emergency Plann ing and

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Minutes , Apri l 17 2 9 ~ 4At tend ing :Mr. J . L. Bourassa , Chairmanr R Hc KayHr . \Hng AgnewMr. Allan AimeMr. Will iam CareyCol . Bruce CaronMr. Sylves t e r CoeMr. John DavisMr. Gordon GrimwoodMr . Pe t e r HaleyMr. Thomas HaganHr. Walter HandyHr. John LarsonDr; Will iam McAnallyMr. Terence McCrackenM ~ c. W ~ i l l e rDr. Lehman N i ck e l lDr. J . C. Pe t t eeMr. Edgar SmithMr. Douglas ~ t o n ~Mr. Leonard TragerThe Chairman d i s cu s s ed b r i e f i n g s and t ou rs conducted dur ing theweek. Federa l Agency Represen ta t ives commented f av o rab ly on theb r i e f i n g by Mr . Char les Shafer on Why C i v i l Defense . Theyr e i t e r a t e d t h e i r i n t e r e s t in b r i e f i n g s of the types d e l i v e r e dby General Page and Mr . Sha fe r , and i nd ica t ed sp e c i a l i n t e r e s tin a poss ib l e b r i e f i n g by a Department o f S ta t e O f f i c i a l . Mr.~ c r ~ a c k e n thanked the Chairman and commended the OEP S t a f f on theb r i e f i n g and t ou r fo r Coas t and Geode t i c Survey O f f i c i a l s .Future V is i t s and B r i e f i n g s :

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1 . Tuesday A p r i l 21: V i s i t by Colonel Joseph E. Pizz i andp a r ty , from the J o in t Chie fs o f S t a f f , to d i s cu s s M i l i t a ryBr ie f ings a t t h i s i n s t a l l a t i o n , dur ing an emergency p er io d .


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2. Wednesday ,Apr i l22 : Tour fo r O f f i c i a l s from the O ff i ceo f the Sec re t a ry o f Defense . (Not yet conf i rmed)3 . Monday, Apri l 27: Department o f S t a t e Tour , coveredin Minutes o f l a s t meet ings , remains a commitmen t

Alaska R e h a b i l i t a t i o nFedera l Agency Represen ta t ives s t a t ed t h e i r i n t e r e s t incont inued r ece ip t o f r e p o r t s on Alaska . The Chairman agree dto t ake a c t i o n s t o ex p ed i t e c i r c u l a t i o n and the FARs agreedto a c t i n d i v i d u a l l y toward speeding the c i r c u l a t i o n .CommunicationsColone l Caron r ep o r t ed t h a t the s e c u r i t y i n v e s t i g a t i o n o fcommunica t ions d ev ices would be comple ted , as o f t h i s d a t e ,and t h a t i n t e r i m r e p o r t s i n d i c a t e d only minor d e f i c i e n c i e s .Colone l Caron a l s o r ep o r t ed t h a t a v a i l a b l e i n fo rma t io ni n d i c a t e s t h a t the Telephone Test on A p r i l 14 was probab ly ourb es t to d a t e , cons ider ing both r e c e i v e r o p e ra t i o n and personne lac t ions .Plan fo r Opera t ionsThe Cha irm an r ep o r t ed on d i s cu s s i o n s and developments concern ingthe O P C i rc u l a r on Func t i ons a t the Sp ec i a l F a c i l i t i e sDivis ion . He s t a t e d a p e r s o n a l op i n i on t h a t the problems ,be ing p resen ted in cur ren t cons ide ra t ions , would be r e s o l v edin the reasonab ly n ea r fu t u re .Treasury Family P ro t e c t i o n A ss i s t an ceMr . Handy , Rep resen ta t i v e o f the Treasury Depar tment , d i s se m i n a t ~ d two ad d i t i o n a l forms e n t i t l e d Memorandum o f Understanding 'a n d ~ m e r g e n c y Housing fo r Fami l i es : ' These forms augment themate r i a l s c i r c u l a t e d by Mr . Handy dur ing h i s b r i e f i n g on Apri l 10 .SpaceColone l Caron r ep o r t ed t h a t Genera l S t a rb i rd has t r ansmi t t ed toMr . McDermott . a w r i t t e n reques t fo r s p ec i a l communica t ions space .The Chairman r ep o r t ed t h a t OEP has not yet secured f i n a l approvalfo r d ec reas in g the n u ~ b e r s o f Agency emergency r e lo ca t i o np erso n n e l . He s t a t e d t h a t Bui ld ing 6 w i l l probab ly be ass ignedfo r s p ec i a l communica t ions space .

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Misce l l aneousNo ques t ions were r a i s e d concern ing OEP Genera l MemorandumNo. 64-14 on Day l igh t Saving _Time Schedu l e .Dr. McAnally r ep o r t ed t h a t Ora l Pol io Vaccine would be a v a i l a b l ea t a nom i n a l f ee , fo r employees a t the i n s t a l l a t i o n . He i s inthe process o f making a survey to de te rmine the number o fi n t e r e s t e d pe rs ons .Mr . Haley o f f e r e d to procure co p ies o f GS C i rc u l a r No. 334,e n t i t l e d Nat ionwide Emergency Relo ca t io n Telecommunica t ionsF a c i l i t i e s Survey , fo r those Rep res en t a t i v es who n o t i fy him o ft h e i r i n t e r e s t .

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Minutes May 1 1 9 6 ~Attend ing :Mr . E. R. McKay ChairmanMr . Wing AgnewMr . Cur t i s AndersonMr . Allan AimeMr. Sylves te r CoeMr. John DeBardelebe nMr. Frank GoldsmithMr . Gordon GrimwoodMr. Pe t e r HaleyMr . Thomas HaganMr. Walter HandyMr . John Larso nDr . Will iam McAnallyMr Walter McEldowneyMr. c. w Mil l e rDr. Lehman Nicke l lDr. J . C. Pe t t eeMr. Edward StephensonMr. Leonard TragerMr. Will iam Staus3The Chairman informed those pre sen t t h a t Mr. Bourassa wasa t t end ing a meeting concern ing NCS spaces and t h a t Mr . Gracewas on l e a v ~ He a l so discussed v i s i t s and v i s i t cance l l a t i on ss ince the l a s t Federa l Agency Represen t a t i ve meet ing . I t wasexp la ined t h a t the meet ing scheduled f o r May 26 had beencance l l ed because o f exe rc i se ac t i v i t y .Future Vis i t s and Br ie f ing s :Wednesday May 6: Off ice o f Sec re t a ry o f Defense t o u rrescheduled from Apri l 27 .Monday May 18: Department o f Heal th Educa t ion and Welfaret ou r . Not ye t conf i rmed .Tuesday May 19: Nat iona l Civ i l Defense Advisory Counci l t ou r .

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-2 -Exercise SHO i-IERS :A ct i v i t y dur ing Exerc i se SHOWERS was gene ra l ly discussed .I t was exp la ined t h a t a c r i t i q u e had been held concern ing thetwenty - f i v e o p e ra t i o n a l problems and t h a t a r ep o r t was n ea r in gcomple t ion . Agency Rep res en t a t i v es s t a t e d i n t e r e s t in read in gthe f i n a l r e p o r t . In answer to a q u es t i o n from the Chairman,R ~ p r e s e n t a t i v e s s t a t e d t h e i r a ~ p r o v a l o f t e l e v i s e d coverage o fexe rc i se a c t i v i t y , b u t sugges ted improved p o s i t i o n in g o f TV se t s .S p ec i f i c a l l y , Dr . Pe t t ee recommended l o ca t i n g TV s e t s in thesame rooms wi th RD 900 u n i t s .IEPC Meeting :The In t e rag en cy ~ m e r g e n c y Planning Committee , scheduled fo rTuesday, May 5 was b r i e f l y discussed . The Chairman s t a t e dt h a t Mr. Bourassa would probab ly a t t end .Space :Space and space u t i l i z a t i o n were discussed g en e r a l l y . Mr . Grimwoodsugges ted a r e tu r n to use o f Area A s p ace , f o r those a c t i v i t i e s

w h i c ~ could be e a s i l y moved to Area B in an emergency p er io d .The Chairman promised a co n s i d e ra t i o n o f the sugges t ion andf u r th e r b r i e f i n g on space by Mr . Bourassa o r Mr. Grace .Alaska B r i e f i n g :Mr. Anderson, SB Rep res en t a t i v e , w i l l b r i e f the group a t theF R meeting on May 8. He w i l l show s l i d e s , i n d i ca t i n g Alaskanear thquake damage , and speak on n a t u r a l d i s a s t e r o p e ra t i o n s t h e re .Marking o f Curve on Route 60 1 :

o m m e n ~ i n g on recen t acc i d en t s n ea r t h i s l o c a t i o n , on Route 60 1 ,Mr. Handy su g ees t ed improved warning s i g n s n ea r the curveapproach. Group c o ~ s e n s u s suppor ted t h i s s u g g es t i o n . Mr. Stau s spromised to t ake the mat t e r under Enginee r adv i sement , fo r S ta t eof V i rg i n i a ac t i o n .Po l i o Vaccine:Dr. McAnally r ep o r t ed t h a t Ora l Pol io Vaccine would probab ly beava i l ab l e , f ree o f ch a rg e , to those who had i n d i c a t e d d e s i r e .Vaccine may be av a i l ab l e in about two weeks.

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FEDERAL GENCY REPRESENTATIVES MEETINGSPECIAL FACILITIES DIVISION.

Minutes June 5 1964Attend ing :Mr. J . L. Bourassa ChairmanMr. E. R. McKayMr. Stev e SmithMr. Allan AimeMr. Wing AgnewCapt . Boyd Brownfie ldDr . Roy But l e rMr . S y l v e s t e r Coel1r. John DavisMr. John DeBardelebenMr. Frank GoldsmithMr. Thomas HaganMr. Pe te r HaleyMr. Walter HandyMr. Elmo JensenMr . John LarsonMr. Terence McCrackenMr . Wayne M i l l e rLt. Col . Char le s MooreDr. Lehman Nicke l lMr. Edgar m i ~V i s i t s :The Chairman announced t h a t the Farm C r e d i t Ad min i s t r a t i o n hadv i s i t e d the es tab l i shment on June 3 and t h a t the Weapons SystemsEvalua t ion Group had v i s i t e d on June 4 . Both v i s i t s were desc r ibedas inc lud ing worthwhi le discuss ions and b r i e f i n g s . One fu tu re v i s i twas announced:

Monday June 15: The Business and Defense Serv icesAdmin i s t r a t ion .The Nat ional P lan :The Chairman announced t h a t Chapters 6 1 8 and 12 o f The Nat io n a lPlan have been reproduced f o r i n t e r im i s suance . Chapte rs 4 and 5are pre sen t ly reproduc t ion . Federa l Agency Represen ta t ivesrepor ted r ec e ip t o f the cop ies a l l o c a t e d to them .

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Plan fo r Opera t ions :The Plan fo r Opera t ions (OEP C i r cu l a r on Funct ions a t the Spec ia lF a c i l i t i e s Divis ion ) i s undergoing con t inued in te ragency coord ina t ion . There i s no known, pre sen t e s t i m a ~ e of the approval d a t e . The Chai r man promised copies f o r the FAR's when the plan i s approved.O ff i c i a l Appointments :The Chairman announced t ha t the appointment of Genera l James D.O'Connel l , as Ass is tan t to the Direc to r fo r Off ice of EmergencyPlanning and Spec ia l Ass is tan t to the Pres iden t f o r Telecommunicat ions,had become e f f e c t ive on Hay 27. The r e s ig n a t i o n o f Colone l Chambersas Deputy Direc to r was e f f e c t i v e as o f Hay 31.Exerc i ses :The Chairman repor t ed t ha t a seminar type exerc i se on the gene ra lsub jec t of In fo rmat ion Handling i s being developed by the Spec ia lF a c i l i t i e s Divis ion S t a f f . The proposed date i s during l a t e summer.Par t i c ipa t ion by OEP Washington Off ice S t a f f and personnel from o th e rFed era l Agencies w i l l be encouraged . The Federa l Agency Represen ta t ivesevidenced i n t e r e s t in the seminar and promised coopera t ion and.pa r t i c ipa t ion .P a r t i c i p a t i o n in High Heels e x e rc i s e , being conducted by the DODwas genera l ly d ~ s c u s s e d Fina l s tandards have been i s sued by O Dbut have not yet been de l ive red to the Federa l Agency Represen ta t ive s .t was the group concensus t h a t the e x e rc i s e , as p r e s en t l y plannedw i l l not invo lve t h i s es t ab l i s h men t s i g n i f i c a n t l y

.Telephone Test :The Telephone Tes t on Hay 29 did not measure up to expec ta t ions ;Fina l r epor t s are not i n , but it i s c l e a r t ha t many employees werenot a t home. The USAICA w i l l f i l e a d e t a i l e d s tudy on the s h ~ r t -comings noted.Miscel laneous :The Chairman r e i t e r a t e d tha t the OEP ~ o l i c y on v i s i t s by Execut iveReserv i s t s , to t h i s f a c i l i t y , has not changed. Any sp e c i a l reques t scoming to the SFD o f f i c e w i l l be r e f e r r e d to the D ir ec to r , OEP, fo r.approval .In -d i a l i n g w i l l be e f f e c t i v e June 20 with the e f f e c t ive Code No. 163.

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-3 -A gene ra l d i scuss ion o f t he ap p l i c a t i o n o f Line Load Contro lw i l l be conducted by USAICA a t the F R Meeting on t r i d a y June 12.Announcement was made of a Main Brie f ing Room showing o f the Departmentof the Army t r a i n i n g f i lm War and Advice, a t 2:00 p.m.

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Minutes June 12 1964At tend ing :Mr. J . L. Bourassa ChairmanMr. E . R. McKayMr . Wing AgnewHr. Cur t i s AndersonDr. Roy But l e rHr . Will iam CareyMr. Sy lve s t e r CoeMr. John DavisMr. John DeBardelebenMr. Frank GoldsmithHr. Pe te r HaleyMr. Walter HandyMr . John LarsonDr. Will iam McAnallyMr. Terence McCrackenHr. Wayne Hi l l e rLt . Col . Char le s MooreDr. Lehman Nicke l lDr. James Pe t t eeMr. Joseph SahmMr . Edgar SmithMr. Douglas StoneMr. Leonard TragerVis i t :The Chairman announced v i s i t s dur ing the pas t week:

T ~ e s d a y June 9 : Defense Communicat ions Agency Col . Rippeyand pa r ty .T h u r s d a y ~ June 11: DOD Off i ce o f Civ i l DefenseMr . Robert Whitney and s tudy group .

Two fu tu re v i s i t s were announced:

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Monday June 15: The Business and Defense Serv i ces Adminis t ra t iQnMr. George Donat and pa r ty o f 17.Tuesday June 16: U. S. Army S t r a t e g i c Communicat ions CommandMajor Gen . Richard J . Meyer and pa r ty .


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-2 -Disseminat ion of O P Documents :Disseminat ion , to e d e r a ~ Agency Represen ta t ive s , was made on thefol lowing documents :

O P Order 9400.3 - Regional Emergency Operat ions ManualO P Order 9 4 0 0 ~ - Emergency ~ e c r e t a r i a t f o r Df rec to r , O PO P Ci r cu l a r 9140.1 - Guide l ines f o r the Se lec t ion and Use o fFedera l Fie ld Emergency Opera t ing Fac i l i t i e s

Line Load Contro l Br ie f ing :Mr. Joseph Sahm Technica l Direc to r USAICA b r i e f ed the Represen ta t iveson Line Load Control and ts app l i c a t i on to our a l e r t i ng problems . Theensuing di scuss ion c l a r i f i e d problems which had a r i s en in e a r l i e rd i s c u s s i o n s ~ A copy o f the br i e f ing mate r i a l wi ll be on f i l e in theO P Operat ions Sect ion Off i ce .Telephone Test :The Telephone Tes t , conducted a t 8 : 45 p . m. on June a was a cons iderab l eimprovement over the previous t e s t . Tes t s wi l l be conducted moref r equen t ly , un t i l our a l e r t i ng problems have been so lved .Miscel laneous:Federa l Agency Represen t a t i ves were reminded t ha t In - d i a l i ng wi l l bee f f ec t i v e June 20 with Code No. 163 rep lac ing e a r l i e r code numbers.A memorandum wi l l be i s sued on t h i s sub j ec t .Announcement was made of a da i ly news program to be broadcas t ove rc losed c i r cu i t t e l e v i s i on , dur ing the lunch pe r iod , a t 11:45 and 12:15 .The program wi l l cover i tems of i n t e r e s t to personnel working he re .AnnounQement was made of the showing of an Air Force Tra in ing Film,Opera t ions Under Fa l l ou t , to be shofln in the Main Br i e f i ng Room t h i s

af te rnoon a t 2:00 p.m.

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Minutes June 1 9 9 ~ ~At tend ing :Mr, George Gr a c e ChairmanMr. E. R. McKayMr. Wing Agnew Dr. Roy But l e rMr. S y l v e s t e r CoeMr. Frank GoldsmithMr. Pe te r HaleyMr. Walter HandyDr, Will iam McAnal lyMr. Wayne Mil l e rMr. Edgar SmithMr. Douglas StoneMr. Leonard T rag e rMr. Allan AimeMr. William CareyCol . Bruce CaronMr. Elmo JensonV i s i t :The Chairman r ep o r t ed mean i n g fu l t o u r s by the Defense Communi ca t ions Agency Colonel Rippey and pa r ty on June 9 and by DODOff ice o f C iv i l Defense Mr. Rober t Whitney and s tudy group onJune 11,No fu t u re v i s i t s a re scheduled .

~ News Program :Noon Repor t the d a i ly news program announced p re v i o u s l y w i l lbe i n i t i a t e d on Monday June 22. Coverage w i l l inc lude Weather ,Specia l News B u l l e t i n s V is i t s and Exe r c i s e In fo rmat ion . TheChairman encouraged Fed era l Agency Rep res en t a t i v es t o c o n t r i b u t ein fo rmat ion and t ake p a r t in the p r e s en t a t i o n when occas io na r i s e s .NUDE TS:The new d e t e c t i o n sys tem a s s o c i a t e d with PC a c t i v i t i e s i s under -going Phase 1 accep tance t e s t s . Equipment a t t h i s es tab l i shmenthas been accep ted . Phase 1 i s planned f o r over - a l l o p e ra t i o n a laccep tance p r i o r to J u l y 1 .

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Two new c h i l l e r s a re be ing procured fo r b e t t e r d ay - to -d ay watert empera tu re c o n t ro l and fo r back up .H el i co p t e r Opera t ion Contro l has been extended from the towerto the e a s t l an d in g a rea through b u r i ed cab le .Addi t iona l motor pool c o n s t ru c t i o n may a l s o be approved p r i o rto the end o f t h i s f i s c a l yea r .Del ivery and i n s t a l l a t i o n o the ACCESS equipment should beapp ro x ima te ly J u l y 1 , Demonst ra t ions o f the equipment may st l lbe obse rved a t the Bureau o f Standards p r i o r t o t h a t t ime . Communicat ions:Federa l Agency Rep res en t a t i v es were b r i e f ed on use o theIn t e rd ep a r t men t a l Dial System ( IDS) , Fed era l Telecommunicat ionsSystem (FTS) , and the Automat ic Voice Network AUTOVON). They

r reminded t h a t June 20 i s the e f f e c t i v e date f o r the newcode No, 163 and fo r au tomat ic In -D i a l i n g . I t was sugges tedt h a t f u r th e r background , in t h i s g en e ra l a r ea could be g a in ed ,by read ing ' 'Automation and the Defense Communicat ions Systemby Genera l S ta r b i r d in the May i s sue o f S ig n a l .Colonel Caron remarked on the Automatic Message Pro ces s in g SystemMPS ) , a new system under develppment fo r i n t r a - s i t e t r an smis s io n .In the near fu tu re Colone l Caron and a r ep r e s en t a t i v e o f the SFDwi ll make an on- the -spo t assessment o f the sys tem.Mi s ce l l an eo u s :The OEP Budget fo r 1966 was o u t l i n ed with re fe rence to House an dSena t e f i n d i n g s . Personnel and Equipment r ami f i c a t i o n s wered i s cu s s ed .The Chairman announced t h a t a l l Agency comments on the Plan fo rOp e r a t i o n s had been rece ived . The Plan i s being r e d ra f t e d , a f t e rco n s id e r a t i o n o f these comments, with r e l e a s e probab ly by theend o f June.Three high q u a l i t y TV moni to rs have r ep l aced the s ix t e l e v i s i o ns e t s f o r ba lcony viewing in the Main Brie f ing Room.Hr. Jenson r ep o r t ed b r i e f l y on JUNEP deve lopments .Mr . Mcin t i re o f OCD w i l l co n s u l t with the SFD s t a f f in the nearfu t u re concern ing ' 'Exerci se HIGH HEELS plans .

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FEDERAL G E N C ~ REPRESENTATIVES MBTINGSPECIAL FACILITIES DIVISION

Minutes , June 26, 1964At tend ing :

Mr. Leo Bourassa , ChairmanMr. George GraceHr. Lee Col l insMr. Wing AgnewCol. Bruce CaronHr. S y l v e s t e r CoeMr. John DavisMr. Pe te r HaleyMr. John LarsonDr. Will iam McAnallyMr. Terence HcCrackenMr. C. W Mil l e rDr. Lehman Nickel lMr. Wallace OliverMr. Joseph SahmMr. Edgar SmithMr. Douglas StoneHr. Leonard TragerFuture V is i t s :One fu t u r e v i s i t was announced:

Thursday, J u l y 9: The S ta t e Department Ass i s t an t Sec re t a ryP o r t e r and p a r ty .

The Chairman repor t ed on h is and Mr. G race s v i s i t to the JWR in thePentagon . A new and more spac ious JWR should be comple ted by theend o f the year .Col. Caron announced t h a t the cu tover da te o f Autovon, to p ermi t in -d i a l i n g , has been changed from 27 June to 8 J u ly . Messages adv is inga l l users have been sen t ou t . This was d i s c u s s ~ d a t s o ~ e l ength .Capt . Brownfie ld r ep o r t ed on cor respondence with S ta t e Highway Depar t -ment re ad d i t i o n a l road s igns and c e n t e r l i n e road mark ings . TheSta te Highway Department f e l t t h a t the road s igns were in good con-d i t i o n and were adequate and no d i f f i c u l t i e s were being exper iencedin t h i s a rea . They fu r t h e r s t a t e d t h a t t he re were no repor t edacc iden t s from 19 61 through 1963. I t decided not t h a v ~ t ~ t eHighway Department changed from the pre sen t dashed c e n t e r l i n e roadmarkings to the use o f so l i d l i n e s on h i l l s and cu rv es . This wouldmean t h a t more than h a l f o f o u ~ access road would have so l i d nopass ing) l i n e s .

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t

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Park ing Lots :Work i s p ro g res s in g on t he improvement o f two park ing l o t s whichw i l l i n c r e a s e th e a v a i l a b l e p a r k i n g s .Cadre Ass ignmen t s :I t was brought ou t t h a t t he agenc ies were f i n d in g it d i f f i c u l t top r o j e c t t h e i r plann ing because t he cadre ass ignment ~ t u y has no tbeen completed and p u b l i sh ed .I t was sugge ted t h a t agenc ies . who have a change in requ i rement sand who a re unable t o g e t answers r e cadre a s s i g n m e n t s , should makeknown t h e i r changes as soon a s p o s s i b l e so t h e y can be i n co rp o ra t ed .in t h e ass ignmen t s t u d y . t wa s p o in t ed out t h a t t he re i s aco n s t an t c o n s i d e r a t i o n o f the c o n f l i c t between everyday p re emergency work t a s k s he re , a s a g a i n s t t h e r e q u i r e m e n t s o f emergencyp e r i o d o p e r a t i o n s .Plan f o r Op e r a t i o n s :The Chairman announced t h a t t he P la n fo r Op e r a t i o n s has been r e v i s e dand should be ready f o r t he next IEPC meet ing . Comments andsu g g e s t i o n s by t he a g e n c i e s were wel l r e c e i v e d and in most casesi n co rp o ra t ed i n t h e l a t e s t d r a f t .PHS:Dr. McAnal ly r e p o r t e d t h a t t he p h y s i c a l examina t ions a r e p ro g res s in gs t e a d i l y and he urged all s t a f f members t o p a r t i c i p a t e .B r i e f i ngs :The Chairman announced t h a t a letter had been s e n t f rom Mr. McDermottto t he S t a t e Depar tment r e q u e s t i n g t h e y p a r t i c i p a t e with t he Sp ec i a lf a c i l i t i e s Di v i s i o n i n a r r an g in g f o r a s e r i e s o f b r i e f i n g s h e r e rethe i n t e r n a t i o n a l s i t u a t i o n . DOD and USIA w i l l a l s o be asked top a r t i c i.pa t e .Houston Study:Mr . T ra ge r announced t h a t a 25 page r e p o r t on the Houston Study hasbeen f i n i s h e d and w i l l be d i s t r i b u t e d to the FAR s as soon a s p o s s i b l e .A meet ing o f t h e FAR s c h a i r e d by Dr. B u t l e r w i l l be h e l d a t 10:00 a .m.Wednesday, 8 J u l y to rev iew, comment on , and approve t he f i n ~ l r e p o r t .fAR He e t ing :The FAR meet ing schedu led f o r F r ida y 3 J u l y has been c a n c e l l e d becauseo f the h o l id ay . A s p e c i a l meet ing w i l l be c a l l e d if r e q u i r e d .

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FEDERAL AGEN CY REPRESENTATIVES MEETINGSPECIAL FACILITIES Dl VISION

Mr. Leo B o u r a s s a C h a i r manMr. Lee Col l insMr. C u r t i s AndersonMr. Wing AgnewCo l . Bruce CaronM r . Sylve s t e r CoeMr. John DavisMr. Frank Goldsmi thMr . Pete r HaleyMr . T h o m a s HaganM r . Wal te r HandyMr. J ohn La rso nDr. Wil l i am McAna l l yM r . T e r e n c e McCrack e nMr. Walte r M cE ld o wn eyMr. C . W. Mi l l e rMr. Wal lace Ol iverM r. Edga r Smi thMr. Dou g l as StoneMr . Leon a rd T r a g e rVis i t s :The C h a i rm a n r e por t e d on the v i s i t by the Sta te D ep a r tmen t on the9th of J uly. They ex tended an i nv i t a t ion to O E P/ SFD to vis i t t he i rf ac i l i t i e s . The C h a i rm a n s t a t e d he would make a r r a n g e m e n t s fora FAR vis i t i h i s t r i p proved to be wor thwhi le . The m a j o r i t y ofthe FARs ex p r e s s e d an i n t e re s t in t h i s type o f v i s i t .Future Vi s i ts :The Ch a i rm a n an n o u n ced tha t on Wednesday o f next week Mr. Mcin ty ro f 0 C D a n d M r . S toe be of 0 S D w co me o u t to d i s .c u s s the for t hcomi ng High Hee l s III e xe rc i s e .

The Ch a i rman an n o u n ced the . appo in tmen t of Mr. F ra n k l i n B. Drydena s Deputy D ire c to r o f OE P . is c o n f i rm a t ion i s due the 20th of ju ly .

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The Chai rman r e p o r t e d t ha t the f inal dra f t ofwill be pre s e n te d a t the next ~ meet ing .Communica t ions :

the Plan for Opera t ions

Col. Caron r e p o r t e d tha t Autovon h as been cut o v e r to In -Dia l ing .He a l so r e por t e d tha t the f inal r e su l t s of the l a s t t e lephone t e s twere not ye t a va i l a b l e but f rom the i n i t i a l r e p o r t s i t a ppe a r s tohave been sa t i s f ac t o ry .M r . Ha n d y r e p o r t e d o n t he s t a t u s o f h i s a g e n c y s r e 1 o ca t i o n s i t e sDev Plan i n s t a l l a t i on and i t s cos t . Th e re was much d i s c us s ionabout the d i f f e r e n c e in co s t e s t i m a t e s of GSA vs DCA .Exe rc i s e s :The Chai rman po in ted out t ha t p l ans a r e in be ing for fu tu re e xe rc i s e swhich inc lude Able A l e r t s and High Hee l s I l l . I t was announced t ha tplanning i s con t i nuing on a p o ss i b l e s e r i e s of sem i n a r s .

I t was r e q u e s t e d by Mr. T r a g e r DHEW tha t the FARs meet for afew minutes fo l lowing th i s meet ing to d i s c us s p ro b l e m s of mutua li n t e r e s t . Th er e was no ob jec t ion f rom the C h a i r man and themee t ing was held .

The hard s u r f a c ing of the park ing lo t s has been comp l e t ed . Thel in in g and number ing i s in p r o g r e s s .Misce l l aneous :Mr. McEldowney r e por t e d on h i s t r i p to Ca ra c a s Ven ez uela . Hewas very i m p r e s s e d with the ded ica t ion of the Peace Corps t h e r e .

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-2-The Chairman announced fu tu re v i s i t s :

Thursday Ju ly 23: Small Business Admin is t ra t ion t o u r .Tuesday J u l y 28: Al te rna te Nat iona l Mi l i t a ry CommandCenter t ou r .

E x erc i s e s :A gene ra l d i scuss ion was held concern ing e x e rc i s i n g plans fo r theremainder o f the yea r . Ideas were exchanged on sequence andemphasis o f a c t i v i t y f i e l d s .Mr . McKay and Mr. Hagan r ep o r t ed on developments on HIGH HEELS I I Iand CIVLOG 65 based on the di scuss ions o f J u l y 15. Sp ec i a lF a c i l i t i e s Divis ion p a r t i c i p a t i o n in HIGH HEELS I I I w i l l probablybe conf ined to l o g i s t i c suppor t o f r e lo ca t i o n p erso n n e l andp r e s en t a t i o n o f prepos i t i oned , exe rc i se i n fo rma t io n . However thescope o f t h i s a c t i v i t y w i l l be determined by higher l eve l coord ina-t i o n , based on a Department o f Defense memorandum o f r eq u es t .Tour o f Department o f S ta t e F a c i l i t y : Mr. Bourassa and Mr. Grace r ep o r t ed a worthwhi le t o u r , of the' Department o f S ta t e Brie f ing and Opera t ions Cente r on J u l y 16.A c lo s e r working arrangement between our two es t ab l i s h men t s w i l lbe es t ab l i s h ed . S t a t e o f f i c i a l s i n d i c a t e probab le approval o four reques t .fo r a s e r i e s o f b r i e f i n g s on fo re i g n r e l a t i o n s .S e c r e t a r i a t :The Emergency S e c r e t a r i a t func t ion , ass igned to the O P GovernmentReadiness O ff i ce by O P Order 9400.4 has been fu r t h e r delega tedto the Sp ec i a l F a c i l i t i e s Divis ion . Fur the r b r i e f i n g was promisedon the r e s p o n s i b i l i t i e s invo lved and p o s s i b l e e f f e c t on Federa lAgency Rep res en t a t i v e a c t i v i t i e s .tHsce l l aneous : The Telephone Tes t conducted on J u l y a showed a d d i t i o n a l improvementAlmost a l l c a l l s , i n i t i a t e d a t the Cont ro l S e c t i o n , were completedwith in 20 minutes .A d i s cu s s i o n o f i n t e r n a l l i g h t i n g was concluded wi th the recogn i t iono f . s u f f i c i en cy o f equipment and p ro ced u re .Dissemina t ion o f Chapter 11 o f the Nat iona l Plan was acknowledgedby FARs .

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FEDERAL AGENCY REPRESENTATIVES MEETINGSPECIAL FACIUTIES DIVISION

Minutes, July 24, 1964Attending:Mr. B. R. McKay, ChairmanMr. Wing A;; tewMr. Curtis AndersonCapt . Boyd BrownfieldCol. Bruce CaronMr. Sylvester CoeMr. John 01visMr. Gordon GrimwoodMr. Thomas HaganMr. Peter HaleyMr. Walter HandyMr. John LarsonD_. William McAnallyMr. Walter McEldowneyOr. Lehman NickellOr. James PetteeMr. William ,YrightThe Chairman explained that Mr. Bourassa was in Washington on official business andthat Mr. Grace was on leave for the day.Visits:The Chairman reported three v i sits on July 23:

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The Small Business Administration- Mr. Ross D. Davis, ExecutiveAdministrator and party of five.The Air Force Command Post- Lt. Col. Gallagher and three supportingofficers.The Department of Commerce Maritime Admini str ation - Three officialsto coordinate a large scale tour next month .


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Mr. Anderson, Sma ll Busi ness Administration, thanked the briefing staff for a wellpresented tour. He gave special commendation to the Communications informationcovered.Announcement of future visits included:

Tuesday, July 28: A party of Military Officers from the Na tional MilitaryCommand Center and the ANMCC.

Tuesday, August 4: Department of Commerce, Maritime Administration,Honorable Nicholas Johnson and a party .of approximate ly

forty pe+sons.State Department Briefings:The Department of State has forwarded written approval of briefings, by State officialsat this installation, on a periodic basis. Briefing dates will be designated after coordinationbetween the SFD staff and briefing officials . Dr. Nickell was thanked for his supportin _working out this arrangement.Training Films:The Department of Defense training film, Partners in Freedom; was announced forshowing at 3:00 p: m. this date, in the Main Briefing Room. The film, One Week inOctober, will be shown at a later date. Appreciation was expressed to Mr. McEldowneyfor procurement of the films .Space and Personnel Allocation:Federal Agency Representatives expressed interest in being able to follow the developmert sin space allocation, Agency relocation allocation, and the Plan for Operations. TheChairman promised to report these interests to Mr. Bourassa.New Identification Passes and Pass System:Inteiest was evidenced by the Federal Agency Representatives concerning a new securitypass Lysta m that had been mentioned at a previous meeting. Captain Brownfield elaboratedon the new p r o p o s ~ system . The following are the results of the discussion:

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a . That a new pass system is definitely being pursued.b. T 1at the new pass system will require all permanent Site Personnel to have pewpictures taken.


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-3-c. TI1e Western Virginia Area Office is preparing tentative schedules concerrung

those times reserved for Agencies to have pictures taken. This schedule doesnot include alternate or other Agency personnel \ Vho do not commute to thisSite routinely. In these cases, pictures will be submitted as they have in thepast.

d. The photographer will take the pictures at a location n Area B for theconvenience of the Site personnel.

e. It will be several months before a firm schedule is distributed. f. Any information affecting Agencies will be discussed at future FAR meetings.

Miscellaneous:The 1966 Budget has been prepared and is being presented to the OEP Budget Officer.Special Facilities Division contribution to the OEP Program Projection has been forwardedas a s ugges tion to the Government Readiness Office .Confirmation hearing on the new OEP Deputy Director has been rescheduled to July 30.No new developments on projected national exercise activity are known. High Heels III requirements have not yet been presented to OEP by the Department of Defense .National Plan Chapter 3, Welfare, i s being reproduced and will be disseminated nextweek.Col. Caron reminded the group that all personnel are required to file telephone numberand address changes with USAICA by submission of ICS SC Form 23.

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Minute s, July 31 1964~ t r e n d i n gMr. George Grace ChairmanMr. E. R. McKayDr. Roy E. ButlerMr , Lee CanfieldMr. William CareyCol. Bruce CaronMr . Sylvester CoeMr . John DavisMr. John DeBardelebenMr. Gordon GrimwoodMr . Thomas HaganMr . Peter HaleyMr. Walter HandyMr . John LarsonMr. Walter McEldowneyDr. Lehman NickellMr. Edgar SmithMr. William WrightVisits:The Chairman announced two future visits:

Tuesday, August 4: Department of Commerce Maritime AdministrationHonorable Nicholas Johnson and party of approximately 25 persons.Wednesday, August 12: Federal Aviation Agency group to discussHigh Heels III participation.

Library Reference:Mrs. Stephenson, MCL L i b r a r i a n ~ is conducting a survey on reference materialsavailable in agency offices. This material will be catalogued and li stings made availableto all users , The Chairman advised Representatives of several volumes of currentinterest which are available through OEP:

The Atomic Scientist August IssueNATO Conference on Damage AssessmentMilitary Strategy Soviet Doctrine Concepts) - PraegerThe United States in World Affairs 1961 - Ri


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-2-The Long Polar Watch- Melvin Conan t - HarperThe Uncertain Trumpet - Maxwell Taylor- HarperStrategy for Survival - Martin and Latham - Univ. of Arizona PressPublic Papers of the President

Training Film:The training film, One Week in October, w s announced for showing in the Main BriefingRoom at 3:00 p.m . The film, produced by the Department of Defense, relates activitiesduring the Cuban Crises. Mr. McEldowney was again commended for help in obtainingtraining films .Budget:The OEP Budget has passed through nark up by the Senate committee. The Senatewill probably consider the budget next week. As reported earlier, the Senate attitudeindicates restoration of a part of the recommended House cut.Space:The placement and utilization of Random Display Units (RD 900) were discussed. Therewas a consensus of agreement to the consideration of moving the RD 900 units into acentral location with each unit having a viewing and conference area.This will be a part of future information problem consideration. Other space problemswere discussed generally and will be considered periodically.Miscellaneous:The Emergency Broadcasting Test will be conducted on Monday, August 3.A new security film has been taped and will be shown to a ll em ployees in the near future .The next meeting of the IEPC is scheduled for August . The Plan for Operations isscheduled for a later meeting.The east parking lot is completed, with additional parking space having been madeavailable . Mr. Carey will develop a plan for reserved space designation.A survey of outgoing te lephone ca lls to nearby towns is in progress . The purpose of thesurvey is to determine use of presen t lines.Good progress is being made on the Eme rgency Secretariat. Other agencies have beenvery helpful in the research and information gathering stage of development .

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F E DE R A L AG EN C Y R E PRE S E NT A.T IV E S M E E T 1 N GS P E C I A L FA C I L I TI E S D V I S 1.0 N

Mi n u t es Augus t 7 1964Attending:Mr. G eo rg e G ra c e C h a i rm a nMr . E. R. McKayMr. Allan AimeMr. Wing AgnewCapt . Boyd Brownfie ldMr. S y l v e s t e r CoeM r . John DavisM r . John DeBarde lebenMr. T h o mas HaganMr. Pete r Ha .l eyMr. John L a r s o nDr. Wil l i am McAnal lyMr. T e r e nce McCrackenMr. Wal te r Me E l downeyLt . Col . C h a r l e s MooreDr. Lehman Nicke l lDr. J a m e s Pe t t e eM r . E d g a r -Smi thMr . Douglas S toneMr. Leona rd T r a g e rV .i .s i ts :The C h a i rm a n announced f ive v i s i t s :

Th i s da te : Pa r t i e s f rom Defense Comm u n i c a t i o n s Agencyand White House Communica t ions Agency for or i e n t a t i ontou r .T u e s d a y Augus t 11: Off ice of Emer g en cy Plann ingMan ag emen t In t e rns d u r in g morn ing br i e f ing and apar ty of Fe de ra l Power C o m m i s s i o n off ic i a l s fora f t e r n o o n br i e f ings .Wednesday Augus t 12 : F e de ra l Avia t ion Agency i nvo lv inga one day . in te rna l FAA e x e r c i s e .Fr iday Augus t 14: In t e r s t a t e C o m m e rc e C o mmis s io n

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E m e rg e n c y Act ions :The C h a i rm a n d i s c us s e d emer g en cy c t i ~ n rev iSIOns and a c t i o n st a k e n d u r n g t h e r e c e n t p e r i o d o f t e n s i o n . A I er t i n g o f F A R s w a sd i s c u s s e d . I n c I u s i o n o f DE F C 0 N i n fo r m a t i o n i n a I e r t i n g m e s s a g e sw a s a I so co n s ide r e d . 0 E P w i l l r e p o r t fur the r on t hi s .0 n e c o p y of the r e v i s e d S F D E me r g en c y I n for m a t i on Boo k h a s be ent r a ns m i t t e d to Mr. Phi l l ip s . Work on the Emer g en cy S e c r e t a r i a ti s being exped i t ed .Off ice of E m e r g e n c y Plann ing Off ic i a l s :Conf i rmat ion of the Honorable F ra n k l i n B. Dryden , as DeputyD i re c t o r of OEP was announced . Mr . M c D e r m o t t s dec i s ion tor e m a i n a s D i r e c t o r t h rough the r e m a i n d e r of the y ea r was a l soannounced .IEPC Meet ing :

.

The In te ragency E m e rg e n c y P l an n i ng C o m m i t t ee meet ing , schedu le dfor August 18 was d i s c u s s e d . Copie s of the agenda were c i r c u l a t e dto the F e d e r a l Agency Re pre s e n ta t i ve s .M is ce l l an eo u s :t was dec ided to inc lude the g o v e r n men t code r e f e r e nc e on a l lfu tu re Mobile Radio Telephone i s s u a n c e s .

F e d e r a I A g e n c y c o n s i d e r a t i o n o f p o s t - a t t a c k pe r s o n n e 1 r e q u i r e me n t swas d i s c us s e d . F u r t h e r coord ina t ion of this type of in f o rm a t i o ni s p lanned .The inven to ry of ICONORAMA s l i de s has been r e v i s e d andd i s se m i n a t e d . Sign i f ican t changes wil l be i s su e d a s they oc.c u r .Snake d an g e r s v.ere an n o u n ced and p ro t e c t i v e a c t i o n s su g g e s t e d .

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Minute s Augus t 21 1964Attending:Mr. E. R. McKay C h a i r manMr. C u r t i s A n d e r s o nMr. Al lan AimeMr. Wing AgnewDr. Roy But le rMr. Sylves te r CoeMr. Gordon Gr imwoodMr. T h o m a s Ha ga nMr. Wal t e r HandyDr. Wil l iam McAna l lyMr. T e r e n c e M c C ra c k e nMr. Char les Mil l e rDr. L ehman Nicke l lMr. Wal lace O l i v e rMr. jo seph SahmMr. Leo n a r d T r a g e rVis i t s :The C h a i r man anno un ced v i s i t s as fo l lows:

Comple ted V is i t s -

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Tuesday Augus t l l : Office of Em e rg ency PlanningManagemen t In t e rn s and seve r a l DCA of f i c i a l s d u r in gthe m o r n i n g an d a p a r t y of Fe de r a 1 Po we r Co m m i s s ionof f i c i a l s dur ing the afce rnoon .Wednesday Augus t 12 : Fe de ra l Avia t ion Agencybr i e f ings inc luded a c o v e ra g e of a one day i n t e r n a lFAA e x e r c i s e .Fr iday August 14 : Mr. Dryden the new Deputy D i re c t o rof OEP came out w th Mr . Phi l l ip s for a br i e f ing a ndtou r . T hi i n c 1 u de J a b r i e f me e t in g with F e d e r a 1 A g en c yR e p r e s e n t a t i v e s .T u e s d a y A u gu s t 18 : T w o o f i c i a 1s f r o m F e d e r a 1 A v i a t i o nAgency br i e f ing and t ou r .Th u rsd a y Augus t 20: Two of f i c i a l s f rom the GovernmentPr in t ing Off i ce br i e f ing and t o u r .


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-2 -Future V is i t s

The Heal th R e so u rc e s Advisory Com mit tee , p robab lyon S ep temb e r 3 .The F ar m Cre d i t A d m i n i s t r a t i o n on an undes igna tedda te .

JEPC Meet ing:The In te ragency Emer g en cy Planning C o mmi t t ee he ld on August 18was d i s c us s e d . A ge ne ra l r e p o r t of the meet ing by Mr. B o u r a s s awas r e l a y e d to the group by the C h a i rm a n . O t h e r s who hada t tended the meet ing a l so c o n t r i b u t e d t h e i r though ts .Miss ion and Re s pons ib i l i t i e s :The l a t e s t dra f t of OEP Ci rc u la r , c o v e r i n g M is s io n andRe s pons ib i l i t i e s , was d i s c u s s e d . Agency co mmen t s were dueon th i s mee t ing da te . I s su a n c e shou ld o c c u r p r i o r to the endof August .

~ r t on Sta tus and Futu re Plans for Em e rg e n c y Planning P r o g r a m s :The sub jec t r e p o r t i s in f inal fo rm and wil l be r e p ro d u c e d nex tweek . Del ivery of the r e p o r t i s r e q u i r e d on Augus t 31 . F e d e r a lAgency Re pre s e n ta t i ve s s ta t ed t he i r i n t e r e s t in see ing cop ies oft h e r e p o r t t h r o u g h e i t h e r t he Spe c i a 1 Fa c i i t i e s D i v i s i o n o r t h ei rAgency Off ices .Ex e rc i s e High Heels :Repor t s f ro m the Office of the S e c r e t a r y of Defense would i nd ica tetha t OSD will not r e l oca t e any p e r so n n e l to th i s e s t a b l i s hm e n tdur ing High Heels I I I . Repor t s a r e not a va i l a b l e on Off ice ofCivi l Defense p lans , but i nd ica t ions a r e tha t they wil l p r o b ab lyadopt the same a t t i t ude .Aler t ing :The Chai rman s t a t e d the pos i t ion of the OEP Spec ia l Fac i l i .t i e sDivis ion t ha t a l e r t i ng proc e dure s shou ld r e m a i n as p r e s e n t l ypl:;t.nned. S e v e ra l r e a s ons for t h i s pos i t ion w er e s t a t e d . A f t e rsome d i s c us s ion of the sub jec t , the C h a i r man a g re e d to not i fyMr. Bouras sa tha t a n u m b e r of Fe de ra l Agency Re pre s e n ta t i ve s wouldl ike to d i s c us s the m a t t e r with h im a t a l a t e r t im e .

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-3 -Misce l laneous :

tra ining f i lm on B re a s t C an ce r wil l be shown to the womennext week, schedu l ing to c o v e r a l l sh i f t s . Publ ic Address announcements wil l give t ime and p lace o f showing .Mr. Haley , GSA d i s s e m ina t e d t ? the Agency Re pre s e n ta t i ve s cop iesof the Emergency Fe de ra l Re g i s t e r Sys tem The Code of Fe de ra lR eg u la t i o n s .

c u r r e n t a na lys i s of the Off ice of Civi l Defense Budget , c o n t r i b u t e dby Mr. McEldowney, was a l so d i s s e m ina t e d .The new paging sy s t e m covered in Genera l Memorandum 64-16 ,was ou t l ined by Col . Moore .Discuss ion of the noon-day news p ro g ra m i n d i c a t e d unani 'mous .suppor t but a d e s i r e for be t t e r audio con t ro l .

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FEDERAL AGENCY REPRESENTATIVES MEETINGSPECIAL FACILITIES DIVISION .

Minutes Augus t 28 1964Attend ing :Mr. J. L . B o u r a s s a C h a i r man Mr. E . R. McKayMr. Cur t i s A n d e r s o nMr. Wing AgnewOr . Roy But le rCol . Bruce CaronMr . Wil l i am C ar eyMr. S y l v e s t e r CoeMr . Gordon Gr imwoodMr. T h o mas Hagan Mr. Elmo JensenMr. Dale JohnsonMr . John Lar s o nOr. Wil l i am McAnal lyMr. Ter en ce McCrackenMr. Wal te r McEldowneyDr . Lehman Nicke l lMr. Edga r S m i t h Mr. Douglas StoneVis i t s :The Cha i rman announced fu tu re v i s i t s a s fo l lows:

T h u r s day S ep temb e r 3: The Hea l th R e s o u r c e s AdvisoryC o m m i t t e e f o r b r i e f i n g a n d c o m m i t t e e d e l i ;Je r a t i o n .Th u r s d ay S e p t e m b e r 17: The F a r m Cre d i t A d m i n i s t r a t i o nfor b r i e f i n g and t ou r .

Aler t ing was aga in d i sc u s se d a t l ength . The C h a i r man r e a f f i r m e dthe pos i t ion o f the S p ec i a l Fac i l i t i e s Divi s ion t ha t bas i c a l e r t i ngs y s t e m s a n d p roc e d u r e s w i r e m a i n a s p 1 a nne d . Howe v e r he s t a ted.to have Agency Re pre s e n ta t i ve s work wi th the Off i ce

f Civi l Defense R e p re se n t a t i v e to a v a i l t h e m se l v e s of a l e r t i n gnformat ion r e l a t i ve to th e i r r e s pe c t ive A g en c i e s .

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Repor t on Sta tus and Futu re P l ans f o r Emer g en cy Planning Program:Reproduc t ion has been comple ted on su b j e c t r e p o r t and Mr. Gree leyh a s t a k e n the r e p o r t to t h e W a s hi n g t o n 0 f f i c e . De l i v e r y o f the r e p o r tshou ld be made Monday, August 3i .Misce l l aneous :Defini te i n fo rmat ion on HIGH HEELS I I I par t i c i pa t i on i s not ye ta va i l a b l e .The OEP Ci rcu l a r c o v e r i n g Miss ion and Respons i b i l i t i e s has not beeni s s ue d . All agency co mmen t s a r e a s su m e d to be in the hands of theOEP Government R e a d i n e s s Office .Nat iona l Plan, C h ap te r 9, W a t e r ( In t e r im I s su a n c e ) , i s in p r o c e s sof rep roduc t ion and wil l be d i s s e m ina t e d next week .A t r a i n i n g f i lm D ate l i n e Alaska i s ava i l ab l e and wil l be shown onMonday, Augus t 31.

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FEDERAL AGENCY REPRESENTATIVES MEETINGSPECIAL FACILITIES DIVISIONMinutes S ep temb e r 4, 1964Attending:Mr. J. L . B o u r a s s a C h a i rm a nMr. G eo rg e M. GraceMr. W. Lee Col l insMr. Wing AgnewMr. Lee Canf i e ldCol. Bruce CaronMr. S y l v e s t e r CoeMr. H e rb e r t CrawfordMr. John DavisMr . Gordon GrimwoodMr . T h o mas HaganMr. P e t e r HaleyMr . Dale JohnsonMr . John LarsonDr Wil l iam McAna l lyDr. Lehman Nicke l lM r. Douglas S toneMr. L e o n a rd T r a g e rVi s i t s :

Wednesday, S ep temb e r 9: AT T, fo r b r i e f i n g and s e l e c t e d tou r Miss ions and Re s pons ib i l i t i e s :The Cha i rman announced the comple t ion of the Miss ion andRe s p o n s i b l t i e s d o c u m e n t I t i s n o w be i ng pr i n t e d a n d s h o u1 d b ed i s t r i bu t e d next week.Phys ica l Ex amin a t i o n s :Dr. McAnal ly announced the pa r t i c ipa t ion in the l oca l phys ica l ex amshave now t a p e re d off . He urged those who have not had t he i r year 1 yphys ica l to t ake advan tage o the oppor tun i ty . I t was dec ided to givemo re pub l ic i ty to t h i s via Channel 2 and the Publ ic Ad d re s s S y s t em.

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Telephone T es t :The te lephone t e s t conduc ted on Wednesday a t 9 : 1 5 p . m . did no tme a s u r e u p t o e x p e c t a t i o n s . F i n_a 1 r e p o r t s a r e no t i n b u t i t i sc l e a r tha t many e m p l o y e e s w e r e not home. A t l e a s t 6 c a l l s had tob e in t a ted f ro m the s t which s 1ow s dow n co n s.ide r a b 1 y the c a s cad es ys t e m . The USAICA wil l f i le a de t a i l ed s tudy on the s ho r t c om i ngsno ted . A new r e p o r t i n g p r o c e d u r e has been c oord i na t e d which wil lr educe the t ime r e q u i r e d to p r e p a r e the f ina l t e l ephone t e s t repor tsAler t R e c e i ve r s :Colone l Caron sugges t ed the use of a u t om a t i c t i m e r s which can bep r e s e t to t u rn off the a l e r t r e c e i v e r when the us e r i s not h o me .In t e r e s t was e x p r e s s e d and Colonel Caron wil l r e p o r t l a t e r on af u r t he r s tudy .M i sc e l l a n e o u s :D i sc u s s i o n of the noonday news p r o g r a m brough t out the d e s i r e tohave the progra m l a t e in the day so t would not conf l i c t with l unchper iod d i s c u s s i o n s . I t was sugges ted tha t a s ys t e m be d e v i se d top r o v i d e a m o r e c u r r e n t d i s p 1 a y o n t h e c e n t r a 1 b u e t i n b o a .r d .Chai rman s t a t ed he would t ake t h i s up with WVAO

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Minutes S e p t e m b e r 11 1964Attending:Mr ] L . B o u r a s s a C h a i rm a nMr . Allan AimeMr. Wi l l i am C a re yCo l . Bruce CaronMr. L ee Canf i e ldMr . S y l v e s t e r CoeMr. John DavisMr. T h o mas HaganMr. Poe t e r H aleyMr. W a l t e r HandyMr. Dale J ohnsonMr. John L a r s o nDr . W i l l i am McAnal lyMr. C h a r l e s M i ll e rMr. L e h m a n Nicke l lMr . L e o n a rd T r a g e rV i s i t s :

Tuesday Sep t . 15: Mr. Brewton Mr . Rice and p a r t y .T h u r s d a y S e p t . 1 7 : T h e Far m C r e d i t Ad m i ni s t r a t i o n f o rb r i e f i n g and t ou r .Th u r s d ay Sept . 17 : B r ig ad i e r G e n e ra l Edwin C h e s

Mount Weather Meeting Minutes: 1964

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Transcript of Mount Weather Meeting Minutes: 1964