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Board of Directors’ Meeting Minutes September 15, 2016

Coastal Pines Technical College

Board of Directors' Meeting

Minutes September 15, 2016

Coastal Pines Board Members Present: Ted Buford, Chair

Gwen Mungin

Joel Hanner

Dr. Keith Johnson

Joy Burch-Meeks

Toni Nelson, Vice Chair

Grant Gainer

Dr. Greg Jacobs

Randal Morris

Absent: Dr. Patrick Ebri

Lee Gowen

Jack Johnson

Daniel Johnson

Coastal Pines Staff Present: Dr. Glenn Deibert, President Denise King, Executive Assistant, Local Board Operations

Lonnie Roberts, Provost Amanda Morris, Vice President for Academic Affairs

Monica O'Quinn, Vice President for Administrative Services

Cindy Tanner, Vice President for lnstl Advancement

Eva Bird, Project Manager

Dr. Pete Snell, Vice President for Economic Development

Karla Eubanks, Vice President for Student Affairs

Natasha King, Executive Assistant to the President

Dr. Teresa Allen, Vice President for lnstl. Effectiveness

Kelly Peacock, Exec. Director of Adult Education Darrell

Harris, Exec. Director of Information Technology

Margaret Fairley, Part-time Assistant

Guests:

CALL TO ORDER

The Board of Directors of Coastal Pines Technical College met September 15, 2016, 12:08 p.m.

at the Waycross Campus. Ted Buford, Board Chair, called the meeting to order and Joel

Hanner gave the invocation.

ACTION ITEMS

Approval of Agenda Upon a motion by Gwen Mungin, a second by Randal Morris, the Board unanimously approved

the Agenda for the September 15, 2016, Coastal Pines Technical College Board of Directors'

meeting.

Approval of Minutes Upon a motion by Gwen Mungin, a second by Joel Hanner, the Board unanimously approved the minutes of the July 21, 2016, Coastal Pines Technical College Board of Directors' meeting.

Upon a motion by Greg Jacobs, a second by Grant Gainer, the Board unanimously approved the Motorsports Fabrication Technician Certificate Program.

Motorsports Fabrication Technician

Certificate Program (MFT1)

Board of Directors’ Meeting Minutes September 15, 2016 3

Curriculum MSVT 1000

ACRP 1000

OR

MCHT 1011

OR

Introduction to Motorsports and Race Vehicle Systems 3 lntro/Auto Collision Repair 4

lntro to Machine Tool (4)

MSVT 1020

WELD 1000

OR

MSVT 1030

MSVT 1050

MSVT2000

OR

MSVT 2005

Motorsports Machine Tool

Introduction to Welding Technology

Motorsports Welding

Fabrication Techniques

Motorsports Composites

Body/Chassis Design/Fabrication

Total Hours

(4)

3

(3)

6 (5)

(5)

21

Program Description The Motorsports Fabrication technical certificate of credit prepares students for an entry level or

apprenticeship position in a racing vehicle shop, custom shop, or street rod shop fabricating

related parts. The student will learn how to identify types of metals, form various shapes, and

identify types of fastening methods for various applications. Students will also learn machining

methods as they apply to basic fabrication and the fabrication techniques associated with

carbon fiber materials. -

Course Descriptions (of courses not currently offered at CPTC)

MSVT 1000 Intro Motorsports/Race Systems (3 credit/5 contact hours)

This course provides an introduction to the Motorsports industry, teams, support industries,

tools, precision measurement, shop safety basics, and track and transporter safety and basics.

It also provides discussion of and practical work on race vehicle systems such as chassis

design, suspension and steering, engines, ignition, cooling, lubrication, clutch, transmissions,

drive axles and brakes.

MSVT 1020 Motorsports Machine Tool (4 credit/6 contact hours)

This course introduces the fundamental concepts and procedures necessary for the safe and

efficient use of basic machine tools. There will be an emphasis on motorsports specific projects.

MSVT 1030 Motorsports Welding (3 credit/4 contact hours)

This course introduces welding techniques commonly used in motorsports including MIG and

TIG welding, plasma cutting, welding of tubing and light gauge metals specific to motorsports.

MSVT 1050 Fabrication Techniques (6 credit/14 contact hours)

This course introduces basic welding, machining, metal fabrication techniques, and print reading

used daily in the racing shop. This course furthers basic fabrication skills including tube

bending, advanced welding techniques, and print reading. Students will be assigned a

motorsports related fabrication project.

MSVT 2000 Motorsports Composites (5 credit/9 contact hours)

This course introduces the student to different types of racing chassis with an emphasis on

carbon fiber IRL and Champ Car chassis.


MSVT 2005 Body/Chassis Design/Fabrication (5 crediU10 contact hours)

This course provides the student with the opportunity to design and fabricate the structural body

and chassis of a motorsports vehicle. Topics include: machine safety, stationary equipment,

bend allowance, fasteners layout, parts fabrication, special fasteners, geometric functions,

fabrication equipment safety, chassis design and layout, chassis parts fabrication, and the

identification and proper selection of suspension components.

Sample

Upon a motion by Keith Johnson, a second by Randal Morris, the Board unanimously approved

the Engineering Technology Basics Certificate Program, and the Engineering Technology

Fundamentals Certificate Program.

EF11 Engineering Technology Basics (version 201312)- TCC

Basic Data

Program Name: Engineering Technology Basics Program Award Level: Technical Certificate

Program Credit Hours: 20 Credit Hours Program

Length: 2 Terms

PAS Program Group: 0550

Justification

Program Description: The Engineering Technology Basics certificate program provides

training in core engineering techniques. These techniques include drafting and design,

complex mathematical calculations, and force evaluation. Topics also include engineering

project write-ups, presentation, evaluation, and safety.

Employment Trends: Engineering technicians are employed in manufacturing plants, repair

facilities, and other industrial facilities such as local employers Eaton, Balder, Hitachi,

Kubota, Armentrout Roebuck Matheny, Baxter International and associated suppliers,

Caterpillar and associated suppliers, DirectConnect, Engineered Fabrication, Inc,

Engineering and Cycle Co. They are also employed in county, state, and federal agencies

such as GADNR and USDA; GA Transportation & Public Works Departments; Public Utilities,

including Georgia Power, Jackson EMC, Walton EMC. Postsecondary education is

essential in the field of engineering technology, and there is a constant demand for

engineering technicians in industrial and manufacturing companies.

Name Relation Sem

Seq Lect Min

Lab2 Min

Lab3 Min

Intern Min

Clln Min

Cont Min

Cont Hrs

Semester Hrs

ENGL 1101- N/A 1 2250 0 0 0 0 2250 45 3

MATH 1111- N/A 1 2250 0 0 0 0 2250 45 3

Math 1113- N/A 1 2250 0 0 0 0 2250 45 3

ENGT 1000- N/A 2 1500 0 2250 0 0 3750 75 3

Choose ONE - - - - - - - - - - DFTG 1101- N/A 1 1500 3000 0 0 0 4500 90 4


DFTG 2010- N/A 1 1500 3000 0 0 0 4500 90 4

Choose ONE of the

BIOL 1111- N/A 2 2250 0 0 0 0 2250 45 3

BIOL 1111L- N/A 2 0 0 2250 0 0 1

BIOL 2107- N/A 2 2250 0 0 0 0 2250 45 3

BIOL 2107L- N/A 2 0 0 2250 0 0 2250 45 1

CHEM 1211- N/A 2 2250 0 0 0 0 2250 45 3

CHEM 1211L N/A 2 0 0 2250 0 0 2250 45 1

CHEM 1151- N/A 2 2250 0 0 0 0 2250 45 3

CHEM 1151L N/A 2 0 0 2250 0 0 2250 45 1

ECET 1101- N/A 2 2250 0 2250 0 0 4500 90 4

GIFS 1101- N/A 2 1500 3000 0 0 0 4500 90 4

PHYS 1111- N/A 2 2250 0 0 0 0 2250 45 3

PHYS 1111L- N/A 2 0 0 2250 0 0 2250 45 1

Total Program 20

2250 45

Admission Requirements Minimum Required Age: 16

High School Diploma or GED Required:

• For Admission: Yes

• For Graduation: Yes

Minimum Test Scores:

• Accuplacer Reading Comp: 55

• Accuplacer Sentence Skills 60

• Accuplacer Arithmetic 34

• Accuplacer Elementary 11.1--1..·-

57

Other Conditions for Admission (if any):

EF11 Engineering Technology Fundamentals (version 201412)- TCC

Basic Data

Program Name: Engineering Technology Fundamentals Program Award Level: Technical Certificate Program Credit Hours: 13 Credit Hours Program Length: 2 Terms

PAS Program Group: 0330

Justification Program Description: The intent of the Engineering Fundamentals technical certificate

of credit is to expose students to Engineering Technology and Civil Engineering


Technology. Provides training in core engineering techniques. These techniques

include drafting and design, and complex mathematical calculations. Topics also

include engineering project write-ups, presentation, evaluation, and safety.

Employment Trends: Engineering technicians are employed in manufacturing plants,

repair facilities, and other industrial facilities. Technicians are also employed in county,

state, and federal agencies such as GA Transportation & Public Works Departments, and

Public Utilities. There is a constant demand for civil engineering technicians in our local

service area.

Curriculum

Name Relation Sem

Seq

Lect Min

Lab2

Min Lab3 Min

Intern Min

Clln Min

Cont Min

Cont Hrs

Semester Hrs

ENGT 1000- N/A 1 1500 0 2250 0 0 3750 75 3

MATH 1111- N/A 1 2250 0 0 0 0 2250 45 3

Choose ONE - - - - - - - - - -

ALET 1130- N/A 2 2625 0 1125 0 0 3750 75 4

MATH 1113- N/A 2 2250 0 0 0 0 2250 45 3

Choose ONE - - - - - - - - - - DFTG 1101- N/A 1 1500 3000 0 0 0 4500 90 4

DFGT 1105- N/A 2 1500 3000 0 0 0 4500 90 4

DFTG 2010- N/A 2 1500 3000 0 0 0 4500 90 4

PHYS 1111- N/A 1 2250 0 0 0 0 2250 45 3

PHYS 1111L- N/A 1 0 0 2250 0 0 2250 45 1

ECET 1191- N/A 2 1500 0 2250 0 0 375C 75 3

Total Program 13

Admission Requirements Minimum Required Age: 16

High School Diploma or GED Required:

• For Admission: Yes

• For Graduation: Yes

Minimum Test Scores:

• Accuplacer Reading Comp: 55 • Accuplacer Sentence Skills 60 • Accuplacer Arithmetic 34 • Accuplacer Elementary N/A

1\ 1--L--

Other Conditions for Admission (if any):

Upon a motion by Joel Hanner, a second by Gwen Mungin, the Board unanimously approved the Nursing Career Ladder Certificate Program.


Current Health ProQosed Nursing Comments

TCC

ENGL 1010 ENGL 1101 NGL 1101 may be substituted for ENGL 1010 in the HCA

!fCC

MATH 1012 MATH 1111 MATH 1111 may be substituted for MATH 1012 in the HCA

rrcc PSYC 1010 PSYC 1101 'PSYC 1101 may be substituted for PSYC 1010 in the HCA

!fCC

ALHS 1011 BIOL 2113/L and

BIOL 2114/L

IOL 2113/L AND BIOL 2114/L may be substituted for

LHS 1011, but students in the HCA program cannot use

'PELL funds for these courses

ALHS 1040 LHS 1040 is not required in the practical nursing program or RN programs

ALHS 1090 ALHS 1090 is not required in the practical nursing program

or RN programs

COMP 1000 COMP 1000 is not required in the practical nursing program or most RN programs

ALHS 1060 ALHS 1060 ALHS 1060 is required for admission into the practical nursing program

NAST 1100 or another group

of allied health

courses

NAST 1100 Completers of NAST 1100 are eligible to sit for the Nurse

Aide licensure exam and become employable

Total credits-

30 (more if

other courses

other than

NAST 1100 are

chosen)

Total credits- 25

Nurs1ng career Ladder- preposed New TCC

Care Assistant Career Ladder TCC

Every course in the proposed Nursing Career Ladder TCC serves a purpose. NAST 1100

makes the student employable, all of the other courses make the student eligible for admission

into CPTC's Practical Nursing program, and the degree level classes, together with the LPN

diploma, make the student eligible for admission into most LPN to RN bridge programs.

I would request that if this is ultimately approved, that successful completion of this TCC be considered an alternative to the HCA TCC for admission into the Practical Nursing program.

Upon a motion by Joy Burch Meeks, a second by Greg Jacobs, the Board unanimously approved the Mission, Vision and Strategic Plan.


Mission, Vision, and Strategic Plan Review 2016

CPTC Employee Review In April2016, satisfaction surveys were administered to CPTC employees. Following are the results.


Total Responses

Total

Agree%

Total

Disagree%

I am familiar with the mission statement of

CPTC.

167 96.32°/o 3.68%

I am satisfied with the

mission statement of

CPTC.

166 94.97°/o 5.03o/o

I am familiar with the vision

statement of CPTC. 166 95.65°/o 4.35o/o

I am satisfied with the vision statement of CPTC.

166 96.13°/o 3.87%

Employees were given the opportunity to suggest changes to the mission statement, however,

there were no suggested changes to CPTC's mission statement.

CPTC Student Review

In June 2016, students were asked to complete a survey concerning CPTC's mission statement.

Total Responses

Total Agree o/o (Excluding Don't

Know and NA

Responses)

Total Disagree 0/o

(Excluding Don't Know and NA Responses)

Do you believe CPTC's

mission statement

supports your educational

goals?

108 95.92°/o 4.08o/o

Students were given the opportunity to suggest changes to the mission statement, however,

there were no suggested changes to CPTC's mission statement.

Program Advisory Committee Review

In August 2016, program advisory committees reviewed CPTC's mission statement as a part of

their regular fall meetings.

The program advisory committee reviews did not indicate any recommendations for changes to CPTC's mission statement.

Presidenfs Cabinet Review

On September 7, 2016, the President's Cabinet reviewed the mission statement and approved

the mission statement with no changes.

President's Cabinet also reviewed the Strategic Plan and made the following changes.


Page

Number

Edit Original Revised

Page 5 Edit Objective 3 Increase enrollment in high

school programs.

Increase enrollment in high

school Move on When Ready

(MOWR) dual credit

programs.

Page 5 Added Objective

7.

An Objective 7 did not exist. Increase enrollment in

Strategic Industry

Workforce Development

Grant programs.

Page 7

Deleted Goal 3

and Objectives 1-

5 and replaced

with new

goals/objectives.

GOAL 3 Promote and

stimulate economic

development and life-long

learning opportunities through

workforce training and

community partnerships.

Objectives 1. Provide and promote

customized solutions for new

and existing business and

industry.

2. Expand certification training

and testing to increase

workforce credentials.

3. Develop relationships that

promote economic and

workforce development. 4.

Increase GED enrollment,

completions by educational

functioning level, and

graduates.

5. Improve GED student and

graduate transitions to

postsecondary career

pathways and employment.

6. Assist communities in

establishing and maintaining

Certified Literate Community

Programs. 7. Provide professional and personal development opportunities for individuals.

Goal 3: Facilitate

community, economic and

workforce development.

Objectives

1. Provide corporate training

opportunities to employers

for customized training

solutions.

2. Provide continuing

education opportunities to

the community for workforce

and professional

development.

3. Provide continuing education opportunities to the

community for personal

development and

enrichment.

3. Provide opportunities for

internal and external use of

conference centers and

facilities.

4. Provide adult education forGED preparation and learning support.

5. Provide outreach through

external relations and

partnerships.

Page 9

Edit Objective 3 4. Promote the awareness,

visibility and support of the

College and foundations

5.

6.

7. through the use of social

media, print media and

multi-media

platforms.through the use

of social media, print

3. Promote the

awareness, visibility and

support of the College and

Foundation through the use

of social media, print media

and multi-media platforms.


through the use of social

media, print media and

multi-media platforms.

Foundation through the

use of social media, print

media and multi-media

platforms.

Page 11 Board of

Directors' pictures

Phillip Cook photo Delete Phillip Cook name

and photo due to rotating

off the Board.

College Council Review

On September 7, 2016, the College Council reviewed the mission statement, vision statement, and the strategic plan as approved and edited by the President's Cabinet.

Quality Enhancement Plan (QEP)

As an institution accredited by the Southern Association of Colleges and Schools Commission

on Colleges (SACSCOC), the College is required to develop and implement a Quality

Enhancement Plan (QEP) as part of its 2019 Reaffirmation of Accreditation. Established within

the standards for reaffirmation, Core Requirement 2.12 and Comprehensive Standard 3.3.2 are

two guiding principles for developing and implementing the QEP.

Core Requirement 2.12

The institution has developed an acceptable Quality Enhancement Plan (QEP) that includes an

institutional process for identifying key issues emerging from institutional assessment and

focuses on learning outcomes and/or the environment supporting student learning and

accomplishing the mission of the institution.

Comprehensive Standard 3.3.2

The institution has developed a Quality Enhancement Plan that (1) demonstrates institutional

capability for the initiation, implementation, and completion of the QEP; (2) includes broad

based involvement of institutional constituencies in the development and proposed

implementation of the QEP; and (3) identifies goals and a plan to assess their achievement.

The QEP, an action plan, is an opportunity for CPTC to enhance overall institutional quality and

effectiveness by focusing on a topic the College considers important to improving student

learning and/or learning environment and accomplishing CPTC's mission. The QEP describes a

carefully designed course of action that addresses the focused topic and should be embedded

within the institution's ongoing integrated institution-wide planning and evaluation process. It

should include an institutional process for identifying key issues and broad-based involvement of institutional constituencies in the development and proposed implementation of the plan.

To assist with the development of a Quality Enhancement Plan, SACSCOC has published the following nine suggested steps (Handbook for Institutions Seeking Reaffirmation) to guide institutions in the QEP planning process.

Step One: Selecting a Topic Step Two: Defining the Student Learning Outcomes Step Three: Researching the Topic Step Four: Identifying the Actions to be Implemented

Step Five: Establishing the Timeline for Implementation


Step Six: Organizing for Success

Step Seven: Identifying Necessary Resources

Step Eight: Assessing the Success of the QEP

Step Nine: Preparing the QEP for Submission

May 31 of this year, a QEP Steering Committee was formed and, along with the faculty, has

begun preliminary work in selecting the QEP topic. The College is required to ensure

widespread participation by all relevant institutional constituent groups - faculty, administrators,

students, and staff. Therefore, in the near future administrators, staff, and Student Government

Association representatives will be surveyed for potential QEP topics. It is imperative we

demonstrate that various groups have participated in the identification of the QEP topic.

Academic Affairs Action Items

Motorsports Fabrication TCC -An extreme motorsports company has shared plans for a

huge expansion in Waycross, Georgia. The company plans to construct a facility where

they plan to fabricate motorcycles, ATVs, supercars, and trucks. The company plans for

the initial phase to include the fabrication and design of motorcycles and ATVs. They

have requested that Coastal Pines Technical College provide a training program to

prepare students for employment in this industry. The company is currently working

closely with Kent's Automotive, a Waycross based supercar fabrication business. They

expect to employ approximately 120 skills workers in the area of auto body painting,

machining, welding, fabrication, electronics and automotive fabrication design.

Engineering Technology Basics TCC and Engineering Technology Fundamentals TCC -

The Engineering Technology Advisory Committee has recommended two embedded

TCCs that would allow various entry and exit points for student interested in the

Engineering Program. Engineering Technology Basics certification provides students

with core engineering classes such as drafting, design, mathematical calculations and

force evaluation. While the Engineering Technology Fundamentals certificate allows the

student to explore deeper into basic engineering and civil engineering areas.

Nurse Career Ladder TCC -The Nurse Career Ladder TCC would allow students

pursuing a diploma in practical nursing to earn the credential necessary for practical

nursing program admission, complete the Nurse Aide Certification as well as complete

the necessary core classes to ultimately pursue a degree as a Registered Nurse. A

significant number of Practical Nurses plan to continue their education by bridging into a

Registered Nurse degree program at a nearby University System of Georgia school. This

certificate would enable Coastal Pines Technical College to provide the core classes

necessary to enter the Registered Nurse bridge program.

Co-Requisite Model for Learning Support To comply with TCSG requirements, beginning Spring Semester 2017, all learning support classes will operate based upon the co-requisite or Accelerated Learning (ALP) model. This model will enable students to complete the learning support and the accompanying general education course during the same semester. Coastal Pines Technical College currently uses the ALP Model for diploma level mathematics classes.

Academic Affairs SACSCOC Reaffirmation Preparation

Academic Affairs is preparing for the upcoming SACSCOC Reaffirmation. The following


items are being reviewed by both the Division Deans and Vice President for accuracy and needed updates:

• Academic Affairs Procedures

• Faculty credential files

• Job descriptions

Allied Health Division

New Staff for Allied Health Programs:

• Jennifer McDonald - Nurse Aide Instructor, Waycross

• AllaMae Hickox- Surgical Technology Instructor and Program Director,

Waycross

• Robert Smith- Phlebotomy Program (part-time), Waycross

Medical Assisting Program:

Seven Medical Assisting Program students, Golden Isles, passes the Registered Medical Assistant Examination.

Fall 2016 New Program Cohorts:

• Nurse Aide (Alma, Jesup, Golden Isles, and Waycross)

• Medical Assisting (Waycross, Golden Isles

• Surgical Technology (Waycross)

• Practical Nursing (Waycross, Baxley, Golden Isles)

• Phlebotomy (Waycross and Golden Isles)

• Emergency Medical Technician- Basic (Waycross, Jesup)

Radiologic Technology Program:

Coffee Regional Medical Center in Douglas, Georgia donated approximately $2,000 in

equipment to the Radiology Program. This equipment will allow multiple images to be

processed in the lab more efficiently.

Business, Computer, and Professional Services Division

Culinary Arts: Effective July 29, 2016, CPTC will end the Culinary Arts degree, diploma and technical

certificate of credit programs on the Golden Isles site and will no longer accept students

in the program. This is largely based on the decision of GICA to offer a new, high school

only, culinary program.

Current students enrolled in the Culinary Arts program will be able to complete the program. Lee Cranz, Culinary Arts Instructor, will continue to teach the adult Culinary

Arts students on an adjunct basis in the evenings. Mr. Cranz' resigned as a fulltime

instructor on August 2, 2016.

Paralegal Studies:

The Paralegal Studies program was accepted by SACSCOC via an approval letter dated July 14, 2016.

Cosmetology

Five CPTC students completed the Georgia Master Cosmetology Practical Examination

and the NIC Cosmetology Theory Examination for the month of June 2016. General Education/MOWR Division

New Staff for General Education:

• George Todd- MOWR Biology Instructor, Waycross

• Karen Scott- Mathematics Instructor, Jesup


I

Move On When Ready Program:

Current Move on When Ready Enrollment: 904

159

I

637

Fall 2011 Fall 2012 Fall 2013 Fall 2014 •MOWR Stud ents

Fall 2015 Fall 2016

The following MOWR Classes/Programs will be added (new to these High Schools) this

fall:

• Air Conditioning Technician Assistant (Pierce County High School) • Basic Electronic Assembler (Charlton County High School)

• Basic Timber Harvesting (Charlton County High School) • Basic Timber Harvesting (Jeff Davis High School)

• Biology (Pierce County High School)

• Network Technician (Pierce County High School)

• Prep Cook (Brantley County High School)

• Prep Cook (Mcintosh Academy High School) • U.S. History I (Ware County High School)

Mcintosh Academy High School added 4 general education core classes as well as

Culinary and Nurse Aide this fall schedule. They also plan to expand in the Spring Term

to include Welding.

Ware County High School begin offering MOWR classes through their AP programs.

Fall 2016 HIST 2111 -U.S. History Iwith a total of 43 students participating.

Technical and Industrial Division

Commercial Truck Driving: A total 19 students to finish the COL Test and receive their Commercial License. Out of

the 19, we have had 11 to obtain jobs in field since their completion . Drafting Technology

Drafting has been added back to the T&l program list and classes will be offered in Camden and at the GICA site. Robert Hubbard, Drafting Instructor, will begin offering introductory drafting courses at GICA in the spring 2017.

Electronics Technology:

Electronics Student Brent Berry placed first in the state SkillsUSA and 6th in the nation

for the second year. Horticulture:

Mark Deal, Horticulture Instructor, has been nominated to represent Coastal Pines

Technical College at the 2016 Georgia Master Teacher Experience .


ESL2 (low beg_innin9J. 58% NA

1%

ESL3 r.!!.!9.h beg_inning) 60'% NA 3%

ESL4 (low intermediate) 57% NA 1%

ESLS (high intermediate)

50%

NA

1%

ESL6 (advanced)

53%

NA

0%

ll Students NA 23% 117/500 13%

Machine Tool Technology: Machine Tool Technology, Hazlehurst , is work ing with Precision Products to provide an

apprenticeship opportunity for 13 students.

Adult Education

• Clinch County - location for classes

• Current data:

State enrollment - 743

NRS enrollment- 523

Level completion percentage - 23%

Our Goals

Students who Completed 1or mote Educational Levels

State

Goal

Local

Results

State

Results

Adult Bas ic & Secondary Education

ABE1 (grades 1-2)

57%

29%

5/17

17%

ABE2 (grades 3-4) 54°;";, 27% 26/ 96 18%

ABE3 (g_rades 5-62

51%

23% 32/14 1

18%

A BE4 ( _rades 7-BJ 47% 24 38 / 159 19%

ASE 1 (g_rades 9-101 56% 32% 15/47 28%

* ASE2 (grades 11-12) NA 3% 1/40 9%

English as a Second Language

ESL1 (beginning) 52% NA 0%

Total A

• Not a negotiated percentage.

Administrative Services Items for Information

a. Accounting


A. FY2016 GAAP Entries, Financial Statements, and Budget

Basis Statements were completed and submitted to TCSG on

the due date of August 22, 2016.

B. FY2016 Schedule of Expenditures of Federal Assistance

(SEFA) and FY2016 Salary and Travel Report were submitted

by the deadlines.

C. FY2016 Risk Assessment Questionnaire is due to TCSG by September 30th.

D. HigherOne is now BankMobile Disbursements. BankMobile

Disbursements now provides Coastal Pines Technical College

with the same industry-leading service that CPTC has used for

student financial aid refunds for a couple of years.

Current OneAccount account holders received a notification

that the OneAccount held by WEX Bank will no longer be

offered as of November 1, 2016, making way for the new

student account, BankMobile Vibe.

If an account holder chooses to close their OneAccount, their

OneAccount will be closed within 2 business days and a check

mailed if they have a balance. They wiff be reminded to select

a new refund delivery method for their next refund.

Please note that this only affects current account holders. All

incoming students will receive a Refund Selection Kit with a

code where they can choose how they would like to receive

their refund, including deposit into an optional Vibe account,

offered by BankMobile, a division of Customers Bank, deposit

to an existing account, or receive a check. The refund

selection kit no longer includes an inactive debit card.

b. Human Resources A. State Charitable Contribution Program for 2016-2017 (Unity,

Hope, Desire: Making Dreams A Reality!) will be conducted

from September 1, 2016 through November 15, 2016.

Employees may visit https://www.giveattheoffice.org/ seep/ to

make pledges or may opt to support CPTC's upcoming bake

sales, which will be held on the Jesup and Waycross

campuses. Employee may also participate in the TCSG virtual

run, Run4GA Virtual Race. B. FY17 Kantola online training is available for all full-time

employees. This training includes mandatory training required by TCSG. The training must be completed by June 30, 2017.

C. 2017 State Health Benefit Plan Open Enrollment Dates will be from October 17 through November 4, 2016. For 2017,

the SHBP will continue to provide an array of vendors and plan

options for our members, with new enhancements, such as an increased hearing aid benefit for children, telemedicine features and a second Medicare Advantage vendor. The Board's vote establishes member contribution rates and has published the options available for 2017.

http://www.giveattheoffice.org/


D. All current full and part-time employees that did not complete

the Haven Training are still required to complete both parts.

After completing Part 1 of the training, employees are to print

the certificate of completion and send a copy to HR for

placement in their personnel files. If you have not received an

email communication to complete Part 2 of the training after 14

days of completing Part 1, you must call 1.866.384.9062 to

gain access to Part 2. New hires are to complete the training

within 30 days of hire, print the certificate of completion and

submit it to Human Resources.

c. Asset Management

A. A complete physical inventory of all campuses/locations began

on September 6. The physical inventory is scheduled to be

completed by October 28. This inventory is required for

compliance with requirements of the Technical College

System of Georgia, State Accounting Office and Georgia

Department of Audits and Accounts. It is very important that

custodians of the inventory are present when the physical

inventory is performed.

After the inventory (for which the custodian is responsible) has

been verified and all changes are entered into the Asset

Management systems, two copies of the final reports will be

printed. The custodians will be asked to sign one copy

verifying that all information is correct. This copy will be kept

on file in Administrative Services. The second copy is for the

custodians' records. Written transfer forms will not be required

during this period only. Once the reports have been finalized,

all custodians of CPTC inventory will return to the normal

procedure of reporting transfers and location/custodian

changes on a CPTC Equipment Transfer Form.

As the Asset Management Team is conducting the physical

inventory they will also be working with instructors and staff

concerning surplus property. Items that are inoperable and in

poor condition will be photographed and information recorded

in order to prepare the online surplus forms that are submitted

to DOAS Surplus Property.

d. The College Store A. Christmas Open House will be held on the Golden isles,

Jesup, and Waycross locations of The College Store the week of November 7.

e. Staff Development and Meetings A. Monica O'Quinn and Melissa Lamb attended the GAAP

Financials Workshop on August 10 and 11 at Callaway

Gardens.


B. Melissa Lamb attended her first Leadership Wayne Class on August 25. She will be attending various sessions each month through June 2017.

C. Cynthia Linder and Katrina Howard will attend the Georgia State Personnel Administration Conference on September 21 through

23 in Atlanta. D. Monica O'Quinn, Melissa Lamb, and Angie Crews will be

attending the VPAS meeting and committee meetings in

Augusta on September 21 through 23. E. Cynthia Linder and Katrina Howard will attend Title IX Training

on October 11 and 12 at Chattahoochee Technical College in Marietta, Georgia.



Statement of Revenue and Expenditures

For the Period Ending August 31, 2016

For the Fiscal Year Ending June 30, 2017

ANNUAL EXPENDITURES ANNUAL BUDGET BUDGET

BUDGET YEAR TO DATE o/o VARIANCE (OVER)

PROJECT 01932 STATE FUNDS

Personal Services

$ 11,229,083

$ 1,833,468

16.33%

$ 9,395,615

Operating $ 1,862,610.75 $ 267,545.42 14.36% $ 1,595,065

TOTAL $ 13,091,693 $ 2,101,013 16.05% $ 10,990,680

CARL PERKINS TITLE II

BASIC GRANT

Project 3236A001 $ 412,405 $ 50,935 12.35% $ 361,470

COLLEGE WORK STUDY

Project 2417A002 $ 64,750 $ 4,084 6.31% $ 60,666

REPAIR AND RENOVAllON BOND FUNDS

Project 51325A $ 93,039 0.00% $ 93,039

Project 51336

$ 525,858

0.00%

$ 525,858

OB§OLETE EqUIPMENT BOND FUNDS

Project 513228 $ 253,380 0.00% $ 253,380

8DULT LITERACY GRANT§

Project 01938 State Funds $

772,000

$ 108,088 14.00% $ 663,912

Project 2636A Federal Funds

$ 539,000

$ 102,749

19.06%

$ 436,251

Project 2646A Federal

Staff Development

$ 34,000

$ 16,544

48.66%

$ 17,456

Project 2656A Federal Institutional Funds

$ 25,000

$ 1,607

6.43%

$ 23,393



Statement of Revenue and Expenditures

For the Period Ending August 31, 2016

For the Fiscal Year Ending June 30, 2017

LOCAL PROJECTS CURRENTYR REVENUE

TOTAL EXPENDITURES

CURRENTYR BALANCE

PRIOR YEAR RESERVE

TOTAL BALANCE

TUITION $ 2,101,116 $ 583,172 $ 1,517,945 $ 630,208 $ 2,148,153

TECHNOLOGY FEE 205,476 18,390 187,086 1,320,195 1,507,281

MISCELLANEOUS INCOME 278,739 158,456 120,283 120,283

ECONOMIC DEVELOPMENT 20,536 28,133 (7,597) 408,217 400,620

GEDFEES 12,531 199 12,332 12,332

BOOKSTORE 92,998 95,082

2.084l 818,636 816,552

TOTAL

$ 2,711,397 $ 883,432 $ 1,827,965 $ 3,177,256 $ 5,005,221


COASTAL PINES TECHNICAL COLLEGE NOTES TO FINANCIAL REPORT

August 31, 2016

Project 01932

Project 01932 includes our state allocation for personal services (salaries and fringe benefits)

and operating expenses. Operating expenses include such items as maintenance, motor vehicle

expenses (gas and repairs), telecommunications, and utilities.

Carl Perkins Grant

This is federal money passed through to our College from TCSG. The 3236A001 Basic Grant

funded four (4) full-time positions and operating funds for instructional programs.

College Work Study

Project 2417A002 is the College Work Study Project for Fiscal Year 2017. This project funds

1OOo/o of the payroll expense for students who work under this program. Students must meet the requirements of this federal program to participate in the program.

Bond Funds Project 51325A is Repair and Renovation Bond Funds for Coastal Pines Technical College in

the amount of $93,039. The funds were carried over from FY2016 and are available to use

through June 30, 2017.

Project 51336 is Repair and Renovation Bond Funds for Coastal Pines Technical College in the

amount of $525,858. These bond funds are available to use through June 30, 2018.

Project 51322B is Obsolete Equipment Bond Funds for Coastal Pines Technical College in the

amount of $253,380.

These bond funds are available to use through June 30, 2018.

Adult Literacy Grants

Project 01938 funds the Director, Assistant Director, three support staff, ten full-time instructors,

and a transition specialist of the Adult Literacy Department for our service delivery area.

Project 2636A funds four full-time instructors, numerous part-time instructors/paraprofessionals,

and the expenses of adult literacy programs throughout our Service Delivery Area.

Project 2646A funds staff development activities for the staff of the Adult Literacy Department.

Project 2656A funds the expenses of adult literacy programs in institutional locations throughout

the Service Delivery Area.


COASTAL PINES TECHNICAL COLLEGE

NOTES TO FINANCIAL REPORT

August 31, 2016

Local Projects

Current Year Revenue for each project reflects tuition/fees for a pro-rata share of summer 2016

semester and fall 2016 semester. Expenditures reflect those incurred for this fiscal year through

August 31, 2016.

Tuition includes tuition charged for degree, diploma, and technical certificate of credit programs.

Instructional and Technology Fee became effective Fall Quarter 2005. It is a non-eligible HOPE

fee charged to students each semester. The funds must be used for instructional and technology purchases.

Miscellaneous income includes revenue from registration fees, application fees, graduation

fees, facility fees, other miscellaneous student fees, and grant administration fees.

Economic Development includes all fees for business and industry services, continuing

education courses, and facility usage.

GED includes the fees charged to those taking the GED test.

Carryover funds represent those funds for specific projects for which the technical colleges are

allowed to carry over to the following fiscal year and are available to use in the following fiscal

year. Tuition has a maximum carryover of 15°AJ of current year revenue. Currently there is not a

maximum carryover amount for the technology fee, economic development, and bookstore.

Local projects, miscellaneous income, and GED Test fees that have excess funds at the end of

the fiscal year for which Georgia statute does not allow to be carried over are part of the surplus

calculation at the end of the fiscal year and are returned to the State of Georgia.


Economic Development General Announcements (Pete Snell)

• Glynn County hospitality workforce development stakeholder meeting to be held

in late September or early October

• VA noncredit benefits update hopefully in September

• Continue to send monthly letters to employers

• Continue to promote training on chamber calendars

• Continue to promote training on chamber Facebook pages

• Continue to promote training on Community Education Facebook page

• Continue to promote training on LinkedIn page

• Community Education website updated

• Continuing Education schedule completed and posted to website

• Began Constant Contact email blasts

• Pushing forward with saturation postcards planned for October

• Planning to begin Facebook ads in September

• Planning to do a series of newspaper ads in December or, more likely, January

• In process of scheduling a series of free abbreviated courses with at least six

chambers of commerce in order to promote training that we offer

• Police may be getting a vehicle within next six months

• Quick Start active projects

o Clyde Bergemann Power

Group rNayne)

o King & Prince Seafood

(Glynn)

• Corporate Training activity increasing

o Kings Bay

o Ga Biomass

o Milliken

o Serta-Simmons

o Pinova

o Pallet One

o Gulfstream Aerospace

(Glynn)

o Summer Industries (Camden)

o Waycross Bank

o Unison

o Rayonier

o Plant Hatch

o Fram

Institutional Effectiveness Action Item

1. Mission, Vision and Strategic Plan Review

Provost Report INFORMATION ITEMS

1. J-233 Camden Center Renovation The project involves approximately 2600 sq. ft. of construction at College of Coastal Georgia's

Camden Center. The completed project will provide facilities for Coastal Pines Technical College to offer a Cosmetology program. The project includes new construction and renovation of one room.


The contractor expects to be completed by mid-September and ready for the punch list inspection. Cosmetology equipment (Belvedere) is to be delivered 9-19.

2. Jesup Monument Sign

The Jesup monument sign is complete and operational. We have received many positive comments

from the community about the new sign.

3. TCSG Staff Visit

Laura Leigh Vann, TCSG Regional Program Manager (Facilities}, visited CPTC August 29-30. She

toured all campuses and we discussed CPTC facility needs with her.

4. Jeff Davis County

Last month Amanda Morris and I met with Jeff Davis School Superintendent Dr. Stan Rentz, IDA

Director lllya Copeland, and local industry representatives to discuss programs and local needs.

Institutional Advancement Board Report Marketing & Public Relations Advertisements and promotional strategies to impact fall semester enrollment continued through the end of

August. Neuromuscular massage therapy and paralegal studies, new programs for CPTC, were given

special emphasis, as well as SIWDG.

Media Day- In the Game Magazine Cindy Tanner, Amanda Morris, Vince Jackson, and RayRay attended Media Day at the Waycross City

Auditorium and promoted the Move On When Ready program.

Leadership Waycross To Visit Waycross Campus Plans are underway to educate the Leadership Waycross Class of 2016 on CPTC programs and services

when they visit the Waycross campus Wednesday, September 14, 2016, as part of Education Day.

Marketing Committee Meeting The Marketing Committee held its quarterly meeting August 31, 2016. Committee members joined the

meeting at one of the following locations: Jesup, Golden Isles, or Waycross. Minutes of the meeting will be

posted to the Intranet.

CPTC Promoted at Teen Summit

Amanda Morris spoke on behalf of the college at a Teenage Summit held Saturday, September 3, 2016, at

the Waycross Exchange Club. The event was attended by middle and high school young women and area

church members who coordinated the event.

PR Peer Group Meeting Cindy Tanner attended the PR/Communications Peer Group Meeting in Macon September 12-13, 2016. At

the meeting, she and Janet Kelly of Central Georgia Technical College gave a joint presentation on Promoting Move On When Ready. Assistant Commissioner Kathryn Hornsby gave an update on TCSG

initiatives and how marketing and communications staff can support them. Linda Osborne-Smith held a question-answer session, and Alison Tyrer shared marketing updates from the system office. The TCSG

college presidents joined the PR group the next day to hear Stephanie Geyer of Ruffalo Noel Levitz present

Digital Strategies for Student Recruitment and Retention.

Advancement

AT&T Grant A $10,000 grant request was submitted this week to AT&T. The funds were requested to support


scholarships for the new Extreme Motorsports Fabrication certificate program.

Terry Thomas Foundation Grant

Melinda Laager attended the Terry Thomas Foundation grant meeting and luncheon held in honor of Terry

Thomas's birthday. The college received $5,000 last year to support Free Application Day. The CPTC

Foundation was invited again to participate in the next grant cycle and received the new application at the

meeting where the grant requirements were discussed. The grant application is due November 30, 2016

ATC Foundation IRS 990

The final 990 for the Altamaha Technical College Foundation has been prepared and will be mailed this

week.

Brooksie A. Pike Scholarship Congratulations to Jessica Lynn, the Spring 2016 Brooksie A. Pike Scholarship recipient. Lynn, a

cosmetology student, was awarded the scholarship check August 1, 2016, by Cindy Tanner, who acted on

behalf of the Pike family and the CPTC Foundation Board of Trustees. The John Pike family established the

scholarship fund to remember Mrs. Pike, who worked as a hairdresser and cosmetologist for more than 40

years.

CPTC Foundation Selection Commitee

The CPTC Foundation Scholarship Selection Committee met in the Jesup Board Room August 24, 2016,

and reviewed more than 160 scholarship applications to determine if applicants qualify for financial

assistance through the CPTC Foundation. All qualified applicants were awarded assistance.

MORE Event Planning Committee Meeting

Melinda Laager, Cindy Tanner, Monica O'Quinn, and Denise King attended a MORE Event Planning

Committee Meeting August 23, 2016, in Jesup. Connie Riddle, the chair, gave an update on progress of the

fundraiser. Subcommittees were formed and charged with specific tasks in order to move forward the

luncheon. Proceeds from the event will fund scholarships.

Committee members are finalizing plans before publicizing the event, which will be held Thursday,

November 10, 2016. Suzanne LeRoux will be the keynote speaker. Her company, One Love Organics, was

the recipient of the College's small manufacturing appreciation award given in the spring. Suzanne grew up in Jesup and practiced law before deciding to pursue her dream of a new line of skincare products, which are

part of Sephora's inventory, as well as that of other small boutiques.

Donations to the Timber Harvesting Operations (THOP) Program

The Harley Langdale, Jr. Foundation made a very generous donation to the CPTC Foundation in support of

the CPTC Timber Harvesting program. Mr. Donnie Warren visited the Waycross campus August 25, 2016, to

meet with Dr. Deibert and present him with the check.

Charles Eames Travel Fund Awards

Fall Semester 2016 Travel Fund awards were announced at a Travel Fund Reception Thursday, September

8, 2016. Two recipients attended the reception and were awarded $250 each. Over 30 students received

money for transportation front the travel fund for fall semester.

Toolbox Scholarship Golf Tournament The 2016 CPTC Foundation Toolbox Scholarship Golf Tournament will be held October 21, 2016, at the Okefenokee Country Club and Golf Course. Proceeds will benefit CPTC students through the Toolbox Scholarship Fund. Deserving and eligible students will receive assistance with tuition, program tools, and textbooks. The Foundation is currently seeking sponsors, teams, players, prizes, and donations.


Student Affairs Board Report Items for Discussion

List of Graduates for Spring Semester 2016

Information Items

1. Enrollment

As of September 8, 2016, Coastal Pines enrollment for Fall Semester 2016 is 2552 after the purge for

non-payment. Last year's enrollment for Fall Semester was 2445.

The applicant to registered student percentage for Fall 2016 is 60%, which is up from 50°k for Fall

2015. The 10°k increase accounts for 250 additional students.

2. MOWR Enrollment As of September 8, 2016, MOWR enrollment for Fall Semester 2016 is 904, which is an 18.9% increase

in enrollment from Fall 2015. Fall 2015 enrollment was 760.

Effective Fall Semester 2016, Rana Zauner is assigned to Camden County as the lead contact. Rana's

charge is to increase participation and enrollment at the largest high school in the CPTC service area.

3. Admissions

FallSemester En oUment, asof911116 :('' : ·,:,

Fall 261s:

AY17/AY16' ;: l:»iffeh nc.e ;

·conversion :Rate.AY17/AY16

.·

Applications 2230 3076 -846 N/A

Incomplete 447 899 -452 20.0% /29.2%

Completed (ready

for review)

157 132 25 7.04o/o I 4.29%

Acce0ed 1626 1915 -289 72.9o/o /62.2o/o

Application Conversion Rate

The work of the task force and staff and advisors converted 60.5°k of the new applicants to registered

students. Before the drop for non-payment, the rate was 65.0°/o.

4. Recruitment and Enrollment Management

AuguS.t Recruitment .,.,

Information Packets 186

Customer Contacts 81

Campus Visits 15

Recruitment Events 1

The Applied Not Registered List has 890 applicants listed as of August 29. Of the 890 applicants, 458 applicants are completed and ready to register for Fall Semester. The Non-Returning List has 516 students registered.

The applicant tracking statistics for the Recruitment Office of Student Affairs got off to a good start during the office's first month in operation.


# of Applicants Contacted by

Phone

#of Voice Messages Left

# of E-Mails Sent # of Text Sent

152 104 228 71

5. Competitive Entry The Practical Nursing class entering Spring 2017 has 84 applicants, and 65 seats will be selected

from the applicants who meet the selection criteria. Applications were reviewed on September 1,

2016. The deadline extension has been granted for late applicants through October 31 to fill the

remaining few seats.

6. Georgia Student Finance Commission Audit

Georgia Student Finance Commission (GSFC) sent notification on Friday, August 26, 2016 that a

GSFC Audit is scheduled at Coastal Pines Technical College on Tuesday, September 27, 2016.

7. CPTC Training Provider listings for WIOA

The Workforce Innovation and Opportunity Act Training Provider Listings by county have been

updated along with the contact information for each credit instructional site.

8. August Assessment Center Results

COMPASS ACCUPI-ACER GED TABE Work Ready Miscellaneous

"Miscellaneous" column includes 3 Timed Typing tests for BUSN 1440, Online Blackboard exams for 16

Cosmetology students, and Online Blackboard retests for 8 Cosmetology students.

9. Graduate Placement Data Due September 15, 2016

Buck Thigpen has entered Graduate Placement Data daily to meet the September 15th deadline. As of August 31, 2016, In Field Placement rate is 64.9°/0 and total placement is 99.9o/o. As of September

6, 2016, there were 191 Unknown Graduates showing on the report, but this number will drop

significantly each day as data is entered.

10. DegreeWorks Training: How to find embedded certificates from Transit Janet Carter attended DegreeWorks Training in Warner Robins August 30. The Registrar's office can now find awards that are 100% complete and have not been awarded by running a report through Transit - a tool used for DegreeWorks. KMS allows the Registrar's office to pull a report which shows the programs that are 100% complete for the student who is seeking that program of study but not the embedded TCC's. The Transit report will find the embedded TCC's that are 100% complete. Then, another report can be run to show the TCC's that have been awarded. When the two reports are compared, the certificates that have been awarded are removed, which leaves a list of the certificates


that have been completed but not awarded. The Registrar's office can go back as far as five years to pull the information. Janet has been using it since the training. For example, she went back to 201512 and found 40 awards from two programs that were either 100% complete or 99% complete. This will

be a very powerful tool to caption all awards for students that have a 1OOo/o completion from either a

TCC, Diploma and/or Degree.

11. Federal Work Study Buck Thigpen processed and posted 15 Federal Work Study job openings for all 7 Coastal Pines

locations for the Fall 2016 Semester. He has reviewed and begun processing 34 job applicants for the

Federal Work Study job openings.

12. Summer 2016 Graduates as of September 1

AAS 14

Diploma 119

TCC 221 Total Awards 354

13. Fall Semester 2016 New Student Orientation

New Student Orientation was held during the week of August 15 - 18 on each CPTC

Campus.

Monday, August 15 Tuesday,August16

VVednesday,August17

Thursday, August 18

Jesup Site- A.M. Session 50; P.M. Session 52

Golden Isles Site- A.M. Session 65; P.M. Session 65

Waycross Campus- A.M. Session 100; P.M. Session 102

Baxley Site- 40

Alma Site - 70 Hazlehurst Site - 23 Camden Site -13

Overall total for Fall Semester 2016 New Student Orientation was 580. New Student Orientation

dates for Spring Semester are scheduled for the week of December 19-22.

14. CPTC 411 Tables

The CPTC 411 Tables were set up during the first week of the Fall2016 Semester on the Waycross,

Jesup, and Golden Isles Sites. Approximately 350 students were assisted with various first-day-of

semester issues.

15. GED Testing Centers and Assessment Centers Within TCSG

April Hennecke joined three TCSG work groups comprised of testing professionals from several different GED testing centers and Student Affairs assessment centers. They are collaboratively working on a project to raise the stature of all GED testing centers and assessment centers within the agency. The goal is to create Nationally Certified Testing Centers within the TCSG system by aligning the testing centers to guidelines established from the National College Testing Association (NCTA). The project was organized by Latanya Overby, State of Georgia GED Testing Director and is supported

by Derek Dabrowiak, Executive Director of Student Affairs, and Beverly Smith, Assistant Commissioner of Adult Education. April Hennecke has been asked to lead the work group that deals with establishing Confidentiality for Examinees and Staff. The groups initially met via conference call July 13th, 14th, and 20th.


16. Services Provided by the Counseling and Special Services Team-August 2016

Career Counseling Disability/Accommodations Personal Counseling

Way_cross 18 23 2

Golden Isles 15 21 2

Jesup 17 18 3

Alma 1 Baxley 2 3 1

Hazlehurst Camden 1 2 TOTAL 53 68 8

17. National Student Clearinghouse Pilot In the final phase of the National Student Clearinghouse (NSC) pilot program with TCSG, CPTC successfully submitted a DegreeVerify upload to the NSC on August 25, 2016.

18. Online Application Via BannerWeb

The Registrar and Director of Admissions are working with TCSG staff to set up and implement an online admissions application via BannerWeb.

19. Staff Travel & Training:

a. National College Testing Association Conference- Seattle, Washington -August 3-6,2016 -April Hennecke

b. GOAURPA Coordinator Meeting- Macon, GA- August 30, 2016- Stephanie Roberts and Buck Thigpen

President's Board Report TCSG-265 Camden County Campus Design On August 4, 2016, the State Board of the Technical College System of Georgia approved the

property swap as follows:

MOTION is made to authorize the staff to prepare appropriate requests to the State

Properties Commission seeking its approval of, and assistance with, the acquisition of the

following real properties.

Coastal Pines Technical College requests approval on the exchange of 27. 72 acres of vacant land located off Commerce Drive North, Woodbine, Georgia, having an average appraised value of $120,000, for the 20 acres of unimproved land owned by the Gross

Timber & Land, LLC located off May Creek Drive, Kingsland, Georgia, having an average

appraised value of $110,000 and other good and valuable consideration, for TCSG-265 Camden County Campus.

We expect this to go before the State Properties Commission this month for approval.

College Benchmarks This summer, each technical college received notice that the college benchmarks have been revised for AY2017. A copy of the new benchmarks report for CPTC is included at the end of this report. The AY2016 data in the benchmarks report was pulled during the month of July does not reflect up-to-date numbers.


Upcoming Events October 11(7:45am)

October 18 (8:30am)

October 21 {!1:30am)

November 10 (7:45am)

November 10 {!0:30am)

November 10 (Time?)

Waycross-Ware County Rise & Shine Breakfast (Waycross)

CPTC hosts GSAEC Welcome Breakfast {Comm Mark Butler)

Toolbox Golf Tournament (Okefenokee Country Club)

Doughnuts and Dialogue (Coastal Pines TC Auditorium)

Legislative Luncheon {Coastal Pines TC Building 6000)

MORE Luncheon (Jesup)



'' ·.

2015 and 2016 Performance Goals & Bencmarks

Are WeHitting Our Mark?

Complete College Georgia (CCG) Degree Production Goal

2015 Goal 2015 Actual 2016Goal 2016 Actual

CCG Graduates (2020) 846 825 886 749

2017 Goal

927

CCG Graduates (2025) 737 825 756 7-19 776

CCG Graduates are asubset of thecollege's total graduates. It is an undup/icated count of graduates who are not in high school

and received an award that is a TCCJess than one year leading to an industry certification or licensure, a TCCmore than one year,

a Diploma or an Associate Degree.

Technical Education

2015Goal 2015 Actual 2016Go 2016Actu 2017 Goal

Retention Rate 58.0% 54.9% 398 I m 55.5% 63.1% 3J2 I s26 63.7%

Graduation Rate 73.0% 74.2% 2o26 I :m() 74.3% 82.2% 1943 I 2:H>.l 84.3%

FTE

800

1,681

700

1,592 /,632

High School Enrollment

600

790

825

1,027

1.232

Technical Education 2017 goals are based on the 2017 Strategic Plan TCSGstretch goals. For 2016 and prior, each college set its

own Technical Education goals.

Economic Development

Customized Contract

Training: Companies

Trained

2015 Goal 2015 Actual

180 214

2016 Goal 2016 Actual

100 58

2017 Goal

67

Customized Contract Training: TraineeContact

Hours

30,000 39,636 10,000 3.159 3,633


ABE2 52.0% 54.7%

ABE3

52.0%

50.5%

ESLS 43.0% 100.0%

ESL6

44.0%

Total ABEIASE/ESL

NA

49.5%

Economic Development 2017 goals are based on the2017 Strategic Plan TCSGstretch goals. For 2016 and prior, each college set

itsown Economic Development goals.

Coastal Pines Technical College Adult Education

2015Goal 2015 Actual 2016 Goal 2016 Actual 2017 Goal

NRS Enrollment in

ABE/ASE/ESL

2,000 1.7 J 4 2,040 1,787 2.000

Completions by

Educational Functioning

Level

ABE1 54.0% 43.9% . 6 I 82 58.0% 40.3% 27 I 67 57.0%

53.0% 45.1%

188 I 3-M 176 I 390 54.0%

53.0% 49.6%

265 I szs :!64 I 532 51.0% ABE4 45.0% 48.8% 47.0% 48.7%

ASE1 47.0% 52.2% 246 I 504 52.0% 52.2% 2s3 I 520 47.0%

ASE2 NA 29.1%

10 I U..J

NA 32.7% 84 I lsi

56.0%

ESL1 50.0% 61.5% 52.0% 22.2% 30 I Xl3 32 I 98 NA

ESL2 54.0% 66.7% s I 13

56.0% 0.0% :! /9

52.0%

ESL3 54.0% 0.0% 57.0% 50.0%

ESL4 50.0% 100.01!'o 2 I 3 57.0%

o I 2 58.0%

o I 3 50.0% 66.7%

50.0% 100.0%

2 /4 60.0%

I I I olo 57.0% NA 47.2%

Obtained GED 73.0% 81.5% 212 85.0% 92.6% 2 I 3 50.0%

Entered Postsecondary 25.0% 23.4% 28.0% 11.3%

Entered Employment 39.0% 42.4% 42.0% 33.3%

I I I 53.0%

848 I 1114 843 ! 1787 NA

88 I tos 88 I 95 85.0%

so I 214 20 I 111 28.0%

39 /92 209 1621 42.0%


Adult Education uses the RFA committed NRS Enrollment starting with2016 (for 2015 and prior it was set by each college), and the

state neqotiated aoa/s between TCSGand USDOEfor theother Adult Education metrics.

I , '


2015 and 2016 Performance Goals & Benchmarks

2017 Benchmark Goals Complete College Georgia (CCG) Degree Production Goal

2017Goal Methodology Notes

CCG Graduates (2020)

CCG Graduates (3)25)

927 Increase by 4.7% (2016

Goal * 1.047)

776 Increase by 2.6% (2016

Goal * 1.026)

CCG 2020 goal (DC 293) 4. 7% increase over the

previous year, based on TCSG's system target of

79,531 additional graduates from 2009 to 2020

CCG 2025 goal (DC 332) 2.6% increase over the

previous year, based on TCSG's system target of

85,064 additional graduates from 2009 to 2025

CCG Graduates are asubset of the college's total graduates. It is an unduplicated count of graduates whoare not in high school and

received an award that is a TCC/ess than one year leading to an industry certification or licensure, a TCCmore than one year, a Diploma or an Associate Degree.

Technical Education

Retention Rate

2017 Goal

63.7%

Methodology

Increase by fk (2016

Actual * 1.01)

Notes

2017 Strategic Plan stretch goal

Graduation Rate 84.3%

FTE 1,631.8

High School Enrollment 1,232

Increase by 2.5% (2016

Actual * 1.025)

Increase by 2.5% (2016

Actual * 1.025)

Increase by 20% (2016

Actual * 1.20)

SPstretch goal increases graduates by2.5%;

Assumes numerator increase of2.5% and flat

denominator (i.e., multiply by 1.025)

SP stretch goal increases credit enrollment by 2.5%;

Assumes 2.5% FTE growth, since FTEs are

proportional to total credit enrollment)


Technical Education 2017 goals are based on the 2017 Strategic Plan TCSGstretch goals. For 2016 and prior, each college set its own

Technical Education goals.



2017 Goal Methodology Notes

Customized Contract 67 Increase by 15% (2016


Training: Companies Trained

Actual * 1.15)

Customized Contract 3,633 Increase by '6% (2016 SP stretch goal increases companies trained by

Training: Trainee

Contact Hours Actual * 1.15) 15%;Assumes hours will similarly increase by 15%

Technical Education 2017 goals

are based on the 2017 Strategic

Plan TCSGstretch goals. For

2016andprior, eachcollegeset

its own Technical Education

goals.


SameTC returning to same TC

within a year

MOWR Conversionto

TCSG

12.0% % of MOWR grads

returning to TCSG

within a year

High School MOWR Penetration

4.8% %of all GDOE HS

enrolled in TCSG by

SDA



2016 Supplemental Data

Thefollowing supplemental data areprovided for discussion purposes onlyfor the 2016 annual performance evaluation. Data provide a

baseline of performance for future evaluation periods.

Technical Education

2016 Actual Methodology Notes

Job Placement in Field 33.8% % of non-CE grads

placed in related field

Unduplicated Placed In Field (DC 265)

or military

MOWRConversion to 9.0% % of MOWR grads MOWR Conversion (CR 1847}

MOWR Conversion (CR 1847}

HS MOWR Penetration {CR 1849)

Administrative Operations

Management to Student

Management to Faculty

Non-Instructional to

Student

Non-Instructional to Faculty

2016Actual Methodology

1:60 # Students per 1

Management FTE

1:5 #Faculty per 1

Management FTE

1:9 # Students per INon-

Instructional FTE

1:0.88 #Faculty per 1Non-

Instructional FTE

Notes

Ratio of Management FTEs to Fall FTE Enrollment

(IPEDS HR Data, Fall 2015 (201612))

Ratio of Management FTEs to Instructional FTEs

(IPEDS HR Data)

Ratio of Non-Instructional FTEs to Fall FTE

enrollment (IPEDS HR Data)

Ratio of Non-Instructional FTEs to Instructional FTEs

{IPEDS HR Data)


Revenue Generated by

College Economic Development programs Economic

Development Penetration


2016Actual Methodology

NA TBD

NA TBD

Notes

Begin tracking total revenue collected in AV 20 17. Begin tracking percent of area companies contacted by Economic Development program in AV20/7.



2017 Co-Requisite Remediation

Beginning 2017the Presidential Scorecard will include metricsfor tracking co-requisite remediation. Implementation time will vary by college,

but the2017 data willseNe as a baseline for measuring co-requisite enrollment, progression and retention.

Technical Education

Co-Requisite

Enrollment Rate

Methodology

Total#enrolled inco-req I

Total enrolled in any remediation

Description

% of all LS students who enroll in co-requisite remediation

Co-Requisite Gateway

Completion Rate

Total# co-req students who pass college-level

course with an A, B, C I Total enrolled in co-req remediation

% of co-req students who receive an A, 8,or C

in the paired college-level course within one

term

Co-Requisite Retention

# Co-req students retained I Total # enrolled in co-req

% of students enrolled in co-requisite who

enroll in credit courses during the next term or

academic year


NEXT MEETING DATE/TIME The next meeting of the Coastal Pines Technical College Board of Directors is scheduled for

Thursd y, October 20, 2016, 12:00 p.m. at the Jesup Campus.

ADJOURNMENT There being no further business to come before the board, the meeting adjourned at 1:43 p.m.

Coastal Pines ectmfCaiCOiiege

Board Chair or Vice Chair

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